BOARD OF EDUCATION Minutes

Tuesday, September 2, 2014 1. Call to Order and Roll Call

• Attachment #1: Meeting Summary • Attachment #2: Menu

Governance Process 1.2.4 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Presiding Board Member to call meeting to order and roll The meeting of the Board of Education of Douglas County School District RE1 was called to order by President Larsen at 7:01 p.m. BOARD MEMBERS PRESENT: Larsen, Reynolds, Richardson, Robbins, Silverthorn (arrived late) ABSENT: Directors Benevento and Geddes ALSO IN ATTENDANCE: Superintendent Fagen, Assistant Superintendent Cook, Assistant Superintendent Knight, Chief Financial Officer Betz, Chief Human Resources Officer Cesare, Chief Technology Officer Sethi, Legal Counsel Ross, Community Relations Officer Watson, Internal Communications Officer Barber, Public Information Officer Hans, N. Eichelberger, Secretary. 2. Pledge of Allegiance Governance Process 1.8 Board Members’ Code of Conduct APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

For Your Information Only – Reading File

3. Unofficial Board of Education Minutes, August 19, 2014 • Attachment #1: Unofficial Board of Education Minutes, August 19,

2014 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 4. Student and Staff Recognitions APPROVED AS TO FORM BY THE SUPERINTENDENT

Board of Education Minutes September 2, 2014 Page 2 of 8 RECOMMENDATION: Information only Dr. Fagen honored students from Mountain Vista, Castle View and ThunderRidge High Schools who attended the Family, Career and Community Leaders of America (FCCLA) competition, the Future Business Leaders of America (FBLA) and the Distributive Education Clubs of America (DECA) State and National competitions. Congratulations to the Castle View High School Winners – The Technology Student Association (TSA) Team had Braedon Bellamy and Brianna Ott both take 1st place in State. Braedon received his in Project Showcase and Brianna in Rat Trap Drag Race. Way to go ThunderRidge High School – DECA’s Krish Dholakiya was recognized for his National Qualification for Business Services Marketing and for being elected the State Executive Officer. Also from ThunderRidge are FBLA winners Mark Dingee and Matt Kramer who took Gold in State in Network Design. Mountain Vista High School’s Teams made quite the showing. The FCCLA Team winners of a Gold Medal in State along with National recognition are:

• Paige Mawhinney in Sports Nutrition • Jenna Yoss in Sports Nutrition • Savannah Raisor in Sports Nutrition • Karly Geist in Focus on Children • Madison August in Focus on Children

The FBLA winner from Mountain Vista High School was Connor Mawhinney in Accounting I. The DECA Winner was J. Lindsey Stroud in Entrepreneurship Participating Independent Business “The Kabobery.” And in the TSA Section were the following teams:

• Spencer Culbertson, Will Jones, and Nathan Mortimer – Obstacle Course

• Peter Cleverdon, Nick Pfeufer, Christian Stenberg, Matt Price, Peter Culbertson, and Nick Lawrence - Digital Video Production

• Will Jones, Elizabeth Chengrian, Sumaer Kamboj, Madison Urbana, and Graham Carroll – Engineering Design

• Peter Cleverdon, Nick Lawrence, Will Jones, Matt Price, Anirudh Mathukumilli, and Chris Keith – Open Source Software

• Peter Cleverdon, Anirudh Mathukumilli, Nick Lawrence, Brad Arnot, and Matt Price – Webmaster

• Delaney Levingston, Spencer Culbertson, Christian Stenberg, Nathan Mortimer, and Michael Ryan – Underwater ROV

And, the Mountain Vista TSA Team was named the State Chapter of the Year! 5. Superintendent Reports APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only 6. Human Resources Update

• Attachment #1: Presentation

Board of Education Minutes September 2, 2014 Page 3 of 8 Human Resources will be presenting an update regarding progress with overall HR transformation, 2013-2014 accomplishments, 3-year HR strategic plan, and statistics on licensed employees’ evaluations and turnover. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen acknowledged Chief Human Resources Officer Brian Cesare for introductions of the Human Resources Presentation Team: Mary Chesla, Kristine Garrett, Debbie McGee, Katie Shortsleeve, Becky Hall and Lita Weinstein. The presentation covered a historical review of the Human Resources Department, the development of the HR Team and mission, the department’s alignment with the Strategic Plan and HR firsts, and a review of licensed staffing statistics and calculations. Board discussion followed. 7. General Obligation Refunding Bonds, Series 2014 Update

• Attachment #1: Presentation APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen introduced Chief Financial Officer Bonnie Betz for a brief update on the refunding of bonds that will result in a significant savings to our taxpayers. CFO Betz recognized the capital finance team for Douglas County School District – Underwriters: Rudy Andres of RBC, Bond Counsel: Dee Wisor, Kim Crawford, and Maria Harwood of Butler Snow, and Financial Advisors: Bob Casillas and Amy Flynn of Stifel Public Finance, who presented the details of the very successful transaction. High Demand for the District’s 2014 Refunding Bonds allowed the District to lower yields throughout the scale, locking in more savings. Board discussion followed. 8. FY 2013-2014 4th Quarter Financial Report

• Attachment #1: FY 2013-2014 4th Quarter Financial Report • Attachment #2: BoE Presentation

Enclosed is the FY 2013-2014 Fourth Quarter Financial Report for the Board of Education’s review. This report is in compliance with Colorado State Statute and the District Policy. The report includes information for all District Funds with a comparison from prior year versus current year. A brief presentation will be shared highlighting key points of the quarterly financials. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information item only. Dr. Fagen introduced Chief Financial Officer Bonnie Betz. CFO Betz acknowledged Budget Director Scott Smith and Jana Schleusner, Finance Director, for a brief presentation. CFO Betz also congratulated Budget Director Smith and his Budget team for their success in the efficient and timely distribution of carryover funds out to the schools by August 29. Board discussion followed. 9. Board Report: President and Vice President Items APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only President Larsen called a Work Session for Tuesday, October 7, 2014. 10. Board Committee and Liaison Reports

• Attachments #1-#3: Fiscal Oversight Committee documents • Attachments #4-#6: Long Range Planning Committee documents

APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

Board of Education Minutes September 2, 2014 Page 4 of 8 Board/Superintendent Linkage 1.0; Executive Limitation 1.8: District Accountability Committee (Reynolds, Silverthorn) Fiscal Oversight Committee (Reynolds) Long Range Planning Committee (Larsen) Douglas County Education Foundation (Benevento) Douglas County Safety Committee (Geddes) Rocky Mountain School of Expeditionary Learning (Larsen) Partnership of Douglas County Governments (Rotating Board representation) Douglas County Youth Initiative (Richardson) Student Advisory Group (Silverthorn) Government Relations (Benevento, Richardson) Other Board Updates APPROVED AS TO FORM BY THE SUPERINTENDENT 11. Adoption of the Consent Agenda: Staff recommendations, detailed in Agenda Item #12, organized for Board of Education block approval. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adopts the Consent Agenda as presented:

• Personnel Changes ORIGINAL – Motion Member Richardson moved, Member Robbins seconded ‘that the Board of Education adopts the Consent Agenda as presented:

• Personnel Changes Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0. 12. Personnel Changes

• Attachment #1: Classified CON Bd List September 2, 2014 • Attachment #2: Classified PUB Bd List September 2, 2014 • Attachment #3: Certified CON Bd List September 2, 2014 • Attachment #4: Certified PUB Bd List September 2, 2014

APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the Personnel Changes as presented.

Action Items (no presentation; request for Board action)

13. DEFERRED TO THE NEXT REGULARLY SCHEDULED BOARD OF EDUCATION MEETING Approval for 2014-2015 Compensation and Benefit Programs for both Certified and Classified Staff

• Attachment #1: Work Document – CBP Certified • Attachment #2: Compensation and Benefit Program – Certified • Attachment #3: Work Document CBP Classified • Attachment #4: Compensation and Benefit Program – Classified

Changes for Certified: - Eliminated Leaves of Absence items and employees will be

redirected to Superintendent Policy GBGF Leaves of Absence. - Planning Time moved from 40 minutes of planning time per day to

200 minutes per workweek to provide principals more flexibility with scheduling.

Board of Education Minutes September 2, 2014 Page 5 of 8

- Compensation appendices have been updated to reflect 2014-2015 changes. – Severance Pay – changed payout to $48 per day.

Changes for Classified: - Eliminated Leaves of Absence items and employees will be

redirected to Superintendent Policy GBGF Leaves of Absence - TEA bid process change – Time reporting change from 15-minute

increments to actual time. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the changes as presented 14. Board of Education Resolution Authorizing Submission of Innovation Waiver to the State Board of Education

• Attachment #1: Proposed Resolution APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the resolution authorizing submission of innovation waiver to the State Board of Education. Legal Counsel Rob Ross summarized the District’s purpose in pursuing innovation waivers. Ross stated that the proposed resolution would authorize the Superintendent or designee to assist schools that are interested in the innovation waiver application for submission to the State Board of Education. Assistant Superintendent Ted Knight highlighted the District’s determination to maintain the spirit of the READ Act and ensure that all students are reading at grade level by third grade, and in addition, achieve flexibility both in the assessments and in the timing. Board discussion followed. President Larsen acknowledged the following community members for Public Comment.

• Julie Keim of Larkspur addressed the Board of Education regarding the proposed Innovation Waiver Resolution. Ms. Keim feels the District is not prepared because the beginning of a school year is the busiest time of year. Ms. Keim believes the Innovation Schools Act was meant to create truly innovative schools and does not accept the District imposing the same rules on our schools that the State Board of Education is imposing on the District. Ms. Keim pledged to work with her school’s SAC to ensure that their assessments are authentic and developed by teachers only. She asked the Board to establish some trust in the community and guarantee parents that their teachers are assessing their children, not some standardized assessment that the District created to replace the State’s program.

• Stefanie Fuhr of Highlands Ranch addressed the Board of Education on the Innovation Waiver Resolution. Ms. Fuhr commented that the District’s standardized test was not much different from the State’s test. Ms. Fuhr believes the District has no evidence that the teachers have built the assessment. Ms. Fuhr asked if Douglas County is considered an innovative district and if so, when is the request going to be made to the State Board of Education for that status. In order to be an innovative district, Ms. Fuhr stated that the District would need to report directly and indirectly to the legislature and wondered if the principals were aware of this requirement.

Board of Education Minutes September 2, 2014 Page 6 of 8 President Larsen asked Legal Counsel to explain what seeking the innovation status provides, where the District is now, and what the requirements are in order to be in compliance with the State. ORIGINAL – Motion Member Richardson moved, Member Robbins seconded that the Board of Education approves the resolution authorizing submission of Innovation Waiver to the State Board of Education. Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0. 15. General Public Comment The Board has set aside two distinct opportunities for public comment: during consideration of action (consent/action/study) agenda items, and at the end of the meeting for general issues. During the action portion of the meeting, members of the public may address the Board of Education on any item on the meeting’s decision agenda. Speakers must complete a Public Comment form online and submit it electronically to the Board of Education secretary prior to 3 p.m. on the day of a regularly scheduled Board meeting. Groups representing a consistent viewpoint are encouraged to select one spokesperson to address the Board. At the time the Board is considering an agenda item, the presiding member will take public comment. Each person will have three minutes to speak. This is the Board’s opportunity to hear from students, parents, and other stakeholders for input on matters being taken up for study or decision. We value the input from the community and may incorporate the comment into the discussion of the item. The Board may or may not choose to ask questions of those providing comment on the action item. General Public Comment on topics relating to the operations of schools and not on the agenda will be taken at the end of the meeting. Each person will have one minute to speak. This is the Board’s opportunity to hear from students, parents and other stakeholders for deliberation on future meeting agendas. The Board and Staff may or may not choose to address any point or issue raised during General Public Comment, as they deem appropriate. We encourage those commenting to also provide their thoughts in written form submitted to the Board Secretary, so that the item may be better understood for future consideration. At the next Board Meeting an account will given for all outstanding General Public Comments, giving the current status of those items, which could include being placed on a current or future meeting agenda, being referred to the district staff for study, or the board declining to take the matter further. As an additional reminder, only those persons whom the Chair calls upon to speak during Public Comment may speak, and they may do so strictly during the time they are allotted at the podium. Other members of the audience are not permitted to speak at any time during the Board’s meeting, including during Public Comment, during any remarks or comments made by the Board or Staff, or at any other time before

Board of Education Minutes September 2, 2014 Page 7 of 8 adjournment. In addition, public outbursts, applause, hissing, booing, or expressions of support or disapproval of any speaker’s comments are strictly forbidden. Failure to adhere to this important policy promoting the decorum, good conduct, and good order of the Board’s meeting will result in the immediate conclusion of Public Comment. If necessary, those who do not comply will be asked to leave. The Chair appreciates your cooperation, understanding, and compliance. Thank you. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Community input that can help the District meet the challenge of becoming the best school system possible is always welcome.

• Gary Colley of Parker representing the Community Accountability Committee for DCSD asked the Board of Education to modify the public relations campaign and communication tactics to more accurately inform the less engaged members of the Douglas County community as it relates to reform policies within the Strategic Plan. (A handout was provided.)

16. Adjournment APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adjourns the meeting. ORIGINAL – Motion Member Richardson moved, Member Silverthorn seconded ‘that the Board of Education adjourns the meeting.’ Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0. There being no further business to come before the Board, the meeting was adjourned at 9:52 p.m. The next regular meeting of the Board of Education is scheduled for October 21, 2014. A Work Session is scheduled for Tuesday, October 7, 2014. These minutes summarize the final decisions made by the Board of Education at the referenced meeting. View the meeting via live stream by accessing the following link: http://new.livestream.com/accounts/142979. Supporting document(s) attached to agenda items may be viewed by accessing the following link: http://eboard.dcsdk12.org/

___________________________ Kevin P. Larsen President

ATTEST

Board of Education Minutes September 2, 2014 Page 8 of 8

___________________________ Nona Eichelberger

Secretary