Board of Directors

RESPONSIBILITIES OF THE BOARD

• Leadership: Formation of broad policy for the organization

• Management: Day to Day operations, assure that functioning within the policies established by the governance

GOVERNING DOCUMENTS

• Bylaws/policies and procedures• 501c3 (IRS non profit status)• State statutes or Organization

(Incorporation)• Rules of Operation • Upper Room Covenant

Emmaus/Chrysalis • Yearly signed by all board members

ORGANIZATION OF THE BOARD

• Elected by the Community for3 year terms

• 15 members in 3 classes of 5 + CSD

• Officers elected yearly by the board• CSD, CLD, Secretary & Treasurer

• Clergy as board members• All members serve as a committee

chairperson (management)

ORGANIZATION OF THE BOARD

Standing Committees:In the 4th day & Weekend

• Facility, Set-up & Agape - community and global

• Literature & Supplies• Music & Entertainment• Team Selection• Chrysalis• Tear down

ORGANIZATION OF THE BOARD

Standing Committees:In the Weekend

• Registrar• Sponsor’s Hour• Candlelight• Transportation• Logistics• Kitchen

ADDITIONAL BOARD FUNCTIONS

• Annual Board Training / Retreat• Weekend Orientation Meeting • Annual Community Trainings

• Sponsorship Training (monthly or quarterly)

• Nominating Committee (ad hoc/special)

• Review Bylaws (ad hoc) every 5 years

LIFE TOGETHER AS A BOARD

• Be informed - UR Handbook, Bylaws, Community

• Participate in UR Regional Leadership Development

• Attend board meetings - expectation

• Participate in discussion • Support Decisions• Be loyal• Honor confidentiality• Delegate day to day management

ACCOUNTABILITY OF THE BOARD

• First to God• The Upper Room International

Emmaus/Chrysalis Office• Local Emmaus/Chrysalis

Community• IRS - Not for profit status• State government granting

incorporation• Benefactors

COVENANT• Covenant between Upper Room

Emmaus /Chrysalis and local Emmaus/Chrysalis communities.

• A Covenant is:• God’s promises to people in the

Old and New Testaments• A binding agreement made by two or

more parties (marriage); a contract.• A solemn agreement or vow made by

members of a church (or faith community) to defend its faith or doctrine.

• Covenantee URE/C; Covenantor The local community

• Permission to operate• Governing body elected by community (Item #1)

• Observe Three Phase method of Emmaus/Chrysalis (Item #2)

Interpretation vested only in UR staff“Conducting walks using locally written and/or paraphrased or written materials from other organizations is prohibited”• Separate three-day events for male and female in Chrysalis and Emmaus (Item #2b)

• Interdenominational, Interracial, International, Intergenerational (Item #3)

COVENANT

• Translation or printing of materials requires written approval (Item #4)

• Regular communication with UR, churches, and denominational leaders (Item #5)

• Yearly financial review (Item #6)• Maintain proper sponsorship (Item #7)

Sponsoring pilgrims/caterpillars who are actively participating in a local church

COVENANT

• Support the sanctity of marriage, equal commitment (Item #8 Emmaus)

• Support the International movements - $13.00 per pilgrim (Item #9 Emmaus) $10.00 per caterpillar (Item #8 Chrysalis)• Ongoing Training

(Item #10,2c Emmaus, #9 Chrysalis)• International Emmaus Office makes available guidance, consultation, materials, direction for new communities - through the Regional Leaders and Staff (#11Emmaus, #10 Chrysalis

COVENANT

MISCELLANEOUS ITEMS• Integrity - Honor Covenants• Protect copyright (agape, music, UR

materials)• Committees of the Board• UR Website: www.upperroom.org

Community finder

Newsletter

Current news flashes

Outreach opportunities

International communities news

Clergy requirements

Online Devotions

International Director Article

Weekend Walks & Flights

MISCELLANEOUS ITEMS

• Emmaus/Chrysalis BoardroomCommunity records

Update Board officers and contact info

Add walk/flight/journey dates

• Family members serving together?

MISCELLANEOUS ITEMS

InsuranceLiability and D & O

• Fire & theft if community owns propertyProtection of pilgrims/caterpillars & team

• Sexual Harassment Policy • Child Protection / Safe sanctuary policy• Background checks • Local medical procedures• Security policy

MISCELLANEOUS ITEMS

• Privacy Issues:Mailing lists

Community website

“HIPPA” law and prayer requests • Team Service as a board member???• Maintain Clergy Qualification Info &

Availability• Emergency policies and procedures

“I don’t want to wear unpopularity as a badge of

courage but sometimes it is the cost of leadership and the

price of conviction.”Tony Blair

Tony Blair, March 2003

LEADERSHIP

“He had no beauty or majesty to attract us to him, nothing in his appearance that we should desire him.

He was despised and rejected by men, a man of sorrows, and familiar with suffering.

Like one from whom men hide their faces he was despised, and we esteemed him not.”

Isaiah 53:3

LEADERSHIP

QUESTIONS?

Vision:Fourth Day Leaders Embodying

Christ

Mission:Empowering Leaders through

Emmaus ands Chrysalis to be the Hands and Feet of Christ

•How effectively does our board work? Do we need to combine roles?

•Does our board effectively utilize sub-committees?

•Do we retreat together?Why or why not?