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Board of Directors Meeting Wednesday, June 26, 2019
4:00 p.m. – 5:30 p.m. Central Daylight U.S. Time
AGENDA
Chair: Nicole Johnson-Hoffman, President
1. Call to Order Nicole Johnson-Hoffman
2. Roll Call of Board of Directors Members (4:00 – 4:05) Cheryl Clark
Producer Constituency
____ Beef + Lamb New Zealand (Sam McIvor) ____ Canadian Cattlemen’s (Bob Lowe) ____ National Cattlemen’s Beef Assoc. (Josh White)
Commerce and Processing Constituency
____ Cargill (Gurneesh Bhandal) ____ OSI Group (Nicole Johnson-Hoffman) ____ Rabobank (Justin Sherrard)
Retail Constituency
____ A&W Food Services of Canada (Lisa Hughes) ____ Ahold Delhaize (John Laughead) ____ McDonald’s (TBD)
Ex-officio
____ Nicole Johnson-Hoffman, President ____ Leon Mol, Vice President ____ Ian McConnel, Secretary/Treasurer
____ Bob McCan, McFaddin Enterprises, Member-at-Large ____ Nicola Robinson, McDonald’s Corp, Member-at-Large ____ Dennis Laycraft, Canadian Cattlemen’s Assoc, Past
President
Civil Society Constituency
____ Solidaridad (Gert van der Bijl) ____ World Wildlife Fund (Tim Hardman) ____ National Wildlife Federation (Simon Hall)
Roundtable Constituency
____ CRSB – Canadian Roundtable (Monica Hadarits) ____ GTPS – Brazilian Roundtable (TBD) ____ MGSC – Colombian Roundtable (Juan Carlos Botero) ____ USRSB – U.S. Roundtable (Ashley McDonald)
Staff
____ Ruaraidh Petre, GRSB Executive Director ____ Katie Ambrose, GRSB Director of Admin & Finance ____ Josefina Eisele, GRSB Regional Director ____ Cheryl Clark, GRSB Director of Operations
3. Affirmation of adherence to the GRSB Anti-Trust Policy (4:05 – 4:07)
4. Opening Remarks (4:07 – 4:10) Nicole Johnson-Hoffman
5. Regional Roundtables and Country Initiatives Updates INFORM
5.1. GTPS (Brazil) (4:10 – 4:15) TBD 5.2. CRSB (Canada) (4:15 – 4:20) Monica Hadarits 5.3. USRSB (U.S.) (4:20 – 4:25) Ashley McDonald 5.4. MGSC (Colombia) (4:25 – 4:30) Juan Carlos Botero 5.5. ERBS (Europe) (4:30 – 4:35) Sarah Haire 5.6. MPCS (Paraguay) (4:35 – 4:40) Juan Carlos Pettengill or Alfred Fast 5.7. New Zealand (4:40 – 4:45) Sam McIvor 5.8. Australia Beef Sustainability Framework (4:45 – 4:50)
6. Executive Committee Report (4:50 – 4:55) INFORM Nicole Johnson-Hoffman
7. Executive Director’s Report (4:55 – 5:00) Ruaraidh Petre
7.1. Strategic Plan Review INFORM
1. Petre, Mol and Robinson circulated draft document to the Strategy Committee.
2. Action Plan in development by Ian McConnel.
3. Communication Plan led by Gurneesh Bhandal with Lucas McKelvie, Andrea White, Nicola
Robinson, Pip Band and Sarah Bohnenkamp.
Timing: Strategy Committee goal is to have a final document by August 2019.
8. Regional Director’s Report (5:00 – 5:05) Josefina Eisele
8.1. Latin America Regional Meeting INFORM
1. Latin American Sustainable Beef Vision Summit Agenda
9. Administrative Report
9.1. Financial Report (5:05 – 5:10) Ruaraidh Petre / Ian McConnel
1. GRSB Financials as of May 31, 2019 APPROVAL
9.2. New Zealand BOD Meeting (5:10 – 5:15) INFORM Ruaraidh Petre
9.3. 2020 Global Conference – Paraguay – Planning Committee INFORM Ruaraidh Petre
9.4. Membership (5:15 – 5:20) INFORM Cheryl Clark
1. New Members – (Request Board Sponsor) - APPROVAL
Department of Animal Science – University of Minnesota – Board Sponsor-Nicole Johnson-Hoffman
2. Accounts Receivable Update
10. Council Reports
10.1. Global Issues
1. GRSB-GTPS Joint Working Group on Forests (5:20 – 5:25) INFORM Mauricio Bauer 2. GHG – (5:25 – 5:30) INFORM Ruaraidh Petre
11. Upcoming GRSB Member Engagement Opportunities REFERENCE(send information to [email protected])
11.1. Sustainable Agriculture Initiative (SAI) Platform, June 26-28, 2019, Chicago, IL, USA
11.2. Latin America Sustainable Beef Vision Summit, Hamburger University, Sao Paulo, Brazil, July 10-12, 2019
11.3. GASL, September 9-11, 2019, Manhattan, Kansas, USA
11.4. CRSB Annual General Meeting, September 18 &19, 2019 in Montreal, QC
11.5. UN Climate Week & SDG Conference, September 21-27, 2019, New York City, New York, USA (WWF has applied to convene a grasslands event on the Nature based impact day- September 23rd)
11.6. Board of Directors Face to Face Meeting, November 12, 13, 14 in Christchurch, New Zealand
11.7. Seminar on Sustainable Livestock, November 27, 28, 2019, Colombia
11.8. IPCC COP25, December 2-13, 2019, Chile
12. Other Business and/or Updates from Members
12.1. Voting Cycles and Election Timetable REFERENCE Ruaraidh Petre
13. Future Board of Directors Meetings
13.1. Board of Directors Meeting (call) – July 24, 2019 at 9:00 am – 10:30 am Central Daylight Time, 2:00 pm UTC
14. Adjourn
Attachments:A. GRSB Anti-Trust Policy (p 4)B. 5-24-19 Board of Directors Minutes (pp 5-11)C. May 31, 2019 Financial Reports (pp 11-17)D. New Zealand Draft Agenda (pp 18)E. New Member Information Sheets (pp 19)F. Voting Cycles (pp 20)G. Election Timetable (pp 21-24)
MEETING GUIDELINES
The purpose of the Global Roundtable for Sustainable Beef is to discuss sustainability
issues related to the global beef system. Conversation and discussion about increasing
industry sustainability are neutral and pro-competitive. While compliance with antitrust
and other laws that govern participation in industry meetings is the responsibility of each
participant, we ask you to follow both common sense and these simple guidelines to
help us conduct our meeting according to good practices, and to ensure that your fellow
participants are comfortable attending and actively participating.
DO adhere to the written meeting agenda.
DO NOT, in our organized meeting sessions, in informal discussions in the hallway, or
in any other setting:
discuss prices, rates, or other terms of trade among competitors;
engage in discussions that could result in
o the allocation of customers or markets,
o the fixing or stabilization of prices,
o limitations on production,
o boycotts of customers, suppliers, or rivals, or
o agreements that would competitively disadvantage certain rivals;
discuss proprietary or other competitively sensitive information;
discuss or engage in coordinated behavior to maintain prices, profit margins, or
stability in an industry;
engage in any other anti-competitive behavior or any discussion you feel might
be inappropriate.
Thank you for following these few simple guidelines. They are provided to set the stage
for a successful discussion of sustainability, not as a complete list of antitrust “don’ts” or
legal advice. Should you have any concerns or questions about antitrust issues, your
legal responsibilities, or your participation in industry meetings, you should seek advice
from your own counsel.
Page 4 of 24
MINUTES GLOBAL ROUNDTABLE FOR SUSTAINABLE BEEF BOARD OF DIRECTORS MAY 24, 2019
President Nicole Johnson-Hoffman called the Global Roundtable for Sustainable Beef Board of Directors conference call to order at 8:00 a.m. Central Daylight U.S. Time, Friday, May 24, 2019.
Board of Directors: Organization Representative Organization Representative A&W Food Services of Canada Lisa Hughes Mesa Ganaderia Sostenible
Colombia Juan Carlos Botero
Ahold Delhaize Leon Mol McDonald’s Rickette Collins Beef + Lamb New Zealand Sam McIvor National Cattlemen’s Beef
Association Josh White Canadian Cattlemen’s Association Bob Lowe Rabobank Justin Sherrard Canadian Roundtable for Sustainable Beef Monica Hadarits National Wildlife Federation Simon Hall Cargill Gurneesh Bhandal Solidaridad Not present
GTPS Beatriz Domeniconi
U.S. Roundtable for Sustainable Beef Ashley McDonald
OSI Group Anna DeVries World Wildlife Fund Tim Hardman
Ex-Officio Members:
Nicole Johnson-Hoffman (President), Leon Mol (Vice President); Ian McConnel (Secretary/Treasurer)
Members at Large: Bob McCan, Member-at-Large Nicola Robinson, Member-at-Large
Other Members: Eduardo ArceDiaz, FAO Juan Carlos Pettengil, Cámara Pya. de la Carne Anna DeVries, OSI Group Sarah Haire, European Beef Roundtable Fawn Jackson, Canadian Cattlemen’s Association Brian Lindsay, Dairy Sustainability Framework Joshua Merrill, Corteva Agriscience – DowDuPont Erika Murphy, Coyote Creek Angus Hugo Sanchez, Mesa de Carnes Sustentable de Paraguay Judson Vasconcelos, Merck Animal Health
Staff Present:
Katie Ambrose, Cheryl Clark, Josefina Eisele and Ruaraidh Petre
Johnson-Hoffman welcomed everyone to the meeting.
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 2 of 7
A verbal affirmation of adherence to the GRSB Anti-Trust Policy was received from those in the meeting.
Consideration of Minutes
There was a motion by Collins and supported by Hadarits that the minutes of the April 24, 2019 Board of Directors meetings be approved. Motion carried.
Regional Roundtables and Country Initiatives Updates
GTPS: Domeniconi reported that there was a national meeting in April that was a success. Six initiatives were presented. There was also a report given on 2018 activities and indicators. Critical indicators such as labor were much better than expected. Domeniconi will be organizing the field trip for the Latin America Beef Sustainability Vision Summit.
CRSB: Hadarits reported that the CRSB had a semiannual meeting the end of April where they had 75 members in attendance. Feedback was received on their strategy plan, business plan and on the communication strategy. They have initiated the Canadian Life Cycle Inventory work and that work will inform the Life Cycle Inventory for 2023. They are also working on developing a process to recognize projects and the committee is currently working on defining the criteria. Their long-term communication strategy is also being driven based on the feedback from their members. A success story was shared regarding the 3% project created by Canadian with mentorship under Vice President Al Gore to empower young Canadians to solve the climate change problem. The goal was to speak to one million young Canadians regarding stopping beef. There was positive engagement and he invited a few members to his events and after the Canadians attended and had their positive engagement, he changed his story to, Eat Canadian Beef. He instead is now going to write a book and include stories about Canadian beef producers.
USRSB: McDonald reported that USRSB launched their framework at their April meeting and they have created a two-page leave behind document published after their meetings that tells people where to go to get all the details. She shared it with the group. Efforts will be made this summer and fall to get the message out. Their board has increased their budget for communications. They are finishing their self-assessment tool. Recognition program is in place.
MGSC (Colombia): Botero presented on the environmental situation of deforestation in Colombia since they have had a lot of traction around this topic. Everyone is talking about the environment and they would like to see a deadline for deforestation. Use of land is very important in Colombia. Educational programs and support are available for forestation. There is a need for organizations to provide high international standards for certifications of beef and dairy sustainability. Everyone is invited to attend a fair on July 10-21 and a business fair on Sept 21-22.
ERBS (Europe): Haire reported they have set clear targets and they are now working out the details on how to recognize them. Six pilot countries are working on a recognition framework. Who, What and How to develop into a recognition framework. Countries have very different production systems, so they are working to bring it all together.
MPCS (Paraguay): Sanchez reported they are working on the definitions of meat verification. The roundtable has received authorization to now operate legally in Paraguay. They are working to engage members for better results. Sustainability in Practice is a new program that will present best practices on the improvement in production and the environment.
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 3 of 7
New Zealand: McIvor reported that things are feeling a little slow in New Zealand like in Europe. They have been working and making progress, but it is slow. Getting close to formulization. They are working on the prioritization of efforts. The last three months they have been going through a materiality study to fine tune priorities. The New Zealand government recently launched carbon zero legislation that has a goal of achievement in 2050. The agriculture sector is being asked to reduce emissions more than other sectors as 48% of GHG is produced by agriculture. There are feelings of frustration around this legislation in the agriculture sector as there will need to be significant changes made to farms.
Australia Beef Sustainability Framework: McConnel reported that the framework is collecting all the data for the third report launched on June 5th. They are working on how to meet the indicators at a farm level. There are now national indicators for reporting on deforestation and forestation.
Southern Africa: Petre reported that the application for a roundtable is in progress.
Executive Committee Report Johnson-Hoffman reported that the Executive Committee met on Thursday, May 23rd and there was discussion around the work coming from the Communicators Summit as well as working on the process for the strategy work and steps were created to finalize the strategy. Applications for five new members were approved for the BOD consideration. Johnson-Hoffman expressed that the current EC is very attentive, and it is working very well.
Executive Director’s Report
Petre shared the draft strategy plan that was the outcome from the Tuesday, May 21st Strategy Session with the group. There were six strategic goals generated from the session.
1. Establish a limited number of “Global Goals” or “Challenges.”2. Develop an accountability framework scorecard to report progress on supply chain
goals.3. Establish a relevant, robust and credible dataset to inform progress on selected goals
and identify opportunities for improvement.4. Create partnerships to meet the goals.5. Develop a strategic communications plan that encompasses the following three
elements: recognition awards, ambassadors / advocates and developing core messagesto our audiences.
6. Provide targeted support to roundtable members.
Next steps:
1. Petre, Mol and Robinson will refine and create a draft document that will be circulated tothe Strategy Committee (all Tuesday, May 21st Strategy Session attendees).
2. During this same time, there will be an Action Plan in development by Ian McConnel,Sarah Bohnenkamp, Lucas McKelvie, Andrea White, Nicola Robinson, Howard Parry-Husband and Pip Band. (Communication Plan led by Gurneesh Bhandal will be nestedin this Action Plan.)
3. The Strategy Committee will be consulted on all draft documents and once the grouphas signed off on the final draft, it will be taken to the BOD for approval to distribute tothe membership.
4. Membership will vote.
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 4 of 7
Timing: Strategy Committee goal is to have a final document by August 2019.
Johnson-Hoffman reported that Ashley McDonald has agreed to arrange monthly constituency calls to provide the opportunity for the regional roundtables to have a conversation and learn from each other as well as determine what their needs are regarding the GRSB. This would be great forum for the Roundtables to align on their goals for the Strategic and Action Plan that then can be shared with Petre and McConnel. The goal is to create an opportunity for the Roundtables to have an aligned voice in the Strategic Plan instead of relying completely on the Roundtable board members.
Communicator Summit Recommendations
1. Based on interest expressed during the 2019 GRSB Communicators Summit, werecommend to the GRSB Executive Committee and Board of Directors that a fast-actionteam be formed for the purpose of creating a communications-focused workstream thatwill (ultimately) result in a compelling, inclusive, credible and aligned Global BeefSustainability Narrative to be leveraged by GRSB constituents and roundtables.
2. It is further proposed that this fast action team be made up of a voluntary steeringcommittee (8-12 people), which is informed by an advisory council comprised of onemember from each of the 12 regional roundtables.
3. This steering committee will act urgently to submit a defined objective, strategy, processand milestones for the Board and EC’s consideration. It will also provide arecommendation for the consideration of external resources to be utilized in this effort.
Bhandal volunteered to the lead the Communication Plan work within the Strategy Plan.
Regional Director’s Report
1. Eisele reported that the GRSB event for the Latin America Roundtable in July is beingplanned and the agenda and speakers are being developed. GASL is paying for speakersin-kind. Booths for promotion will be available.
2. Promotion of the event is in progress.3. Each national roundtable is included on the distribution list.4. IDH will be contributing monies that will help with those that cannot pay the registration fee.5. They are expecting 100-150 attendees. Translations will be in English, Portuguese and
Spanish.6. The objectives are to have an exchange with each national roundtable on their projects and
progress; then five topics: antimicrobials, deforestation, animal welfare, traceability andcommunicating sustainability.
Argentina (32 members) has signed a letter of commitment and there is still additional outreach to occur. Paraguay is moving forward with their roundtable and making plans to host the global meeting. Mexico progress is slow and in need of our support.
New Business
There was extensive discussion around the new mission and vision statements.
Mission:
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 5 of 7
The GRSB mission is to advance, support, and communicate continuous improvement in sustainability of the global beef value chain through leadership, science, and multi-stakeholder engagement and collaboration.
Vision: We envision a world where beef is a trusted part of a thriving food system in which the beef value chain is environmentally sound, socially responsible and economically viable.
There was a motion by McDonald and seconded by Lowe to approve the revised Mission and Vision Statements. Motion approved.
Administrative Report
Financial Reports
McConnel reported that the financial report showed a year-to-date (YTD) revenue as of April 30, 2019 of $369,350 and YTD expenses of $149,843 resulting in YTD Net Income of $219,507.
McConnel reported that we are heavily invested in cash and he has requested the administration review and report back on what the cash needs will be for the remaining of the year. Nothing will be planned until the Strategic Plan is completed.
Budget next month will include some income from the Communicators Summit.
McCan recommended that we take a deeper dive in September and review the Latin America funding.
Latin American memberships monies will have 90% of their fee going to the Latin America regional work as well as the Latin America Summit monies.
Johnson-Hoffman requested that Petre and McConnel address the question of the $11,000 in aged payables and how it can be better reported.
Johnson-Hoffman expressed that based on the strategy draft it is apparent that there will be a need for additional funding to accomplish the goals.
Lowe recommended that with these goals and a change in direction there will likely be a need for additional administrative support as well as additional executive support and suggested that a comprehensive RFP be generated at this time. Services need to be aligned to the GRSB requirements going forward.
There was a motion by Lowe and seconded by McCan to create an RFP for Administrative Services and a workstream to identify who should receive the RFP. Motion approved.
It was moved by Sherrard and supported by Lowe that the April financial reports be approved. Motion carried.
Meetings
New Zealand Board Meeting Petre reported that the dates of the meeting will be November 12,13 and 14, 2019. Hotel Novotel has been contacted in Christchurch.
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 6 of 7
It was moved by Bhandal and supported by White that the November New Zealand Board Meeting be held on November 12, 13 and 14. McIvor and the GRSB staff will work on the details. Motion carried.
2020 Global Conference Paraguay made a very positive presentation to a group of board members on May 24th. Safety, hotels and access in Paraguay meet the standard. There is no zika virus and the hotels available will be able to accommodate our meeting.
It was moved by Lowe and supported by Collins that the 2020 Global Conference be held in Paraguay in early October 2020. Motion carried.
Johnson-Hoffman requested that Eisele inform the Paraguayan team that we enthusiastically accept their invitation.
Membership Report
Five new members: 1. Minerva Foods – Commerce and Processing2. Tyson Foods – Commerce and Processing3. Fatcows SRL -- Producer4. Cabana La Pasatoriza – Producer (Angus)5. Meat & Livestock Australia – Producer
It was moved by McIvor and supported by Hardman that the five new members be accepted. Motion carried.
Eisele was recognized for her work and her contribution to bringing the three Latin organizations to GRSB.
Robinson requested that going forward with a new strategic plan, the organization be selective and targeted in the membership outreach.
The outstanding membership monies yet to be received for 2019 is $18,000. One account at $15,000 is expected and the remaining $3,000 is several small memberships.
McConnel requested that the aged receivables show the outstanding memberships due.
Council Reports
Global Issues
GRSB-GTPS Joint Working Group (JWG) on Forests – Hall reported that the group is hoping to play a role in the upcoming summit in Sao Palo. Conversations have taken place with Eisele to make sure that efforts around the GRSB-GTPS are included in the Latin America roundtables. They will host a joint meeting at the summit that will tee up conversations for Paraguay.
GHG Project – Hoffman-Johnson reported that Phase I is complete. The next step is for Garbutt to create a climate action team (global representative team) to work on Phase II. They will be defining and refining the project goals based on the feedback received this week and alignment with the GRSB strategic plan. If you have an interest in being part of this team, please contact Pete Garbutt. Once the climate action team has defined the scope and the investment needed, Garbutt will reach out to the GRSB membership for independent funding. It has been requested
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GRSB BOARD OF DIRECTORS May 24, 2019 Page 7 of 7
from Garbutt that he provide ongoing board communications by a member of the team. McConnel reminded everyone that this work will feed into the larger GRSB climate goal. Garbutt has indicated that the final report for Phase I will be available in approximately two weeks. It will be presented at the EC meeting and then forwarded to the BOD for an approval.
Upcoming GRSB Member Engagement Opportunities
• Sustainable Agriculture Initiative (SAI) Platform, June 26-28, 2019, Chicago, IL
• Latin America Sustainable Beef Vision Summit, July 10-12, 2019, Sao Palo, Brazil
• GASL, September 9-11, 2019, Manhattan, Kansas
• CRSB Annual General Meeting, September 18 &19, 2019 in Montreal, QC
• UN Climate Week & SDG Conference, September 21-27, 2019, New York City, NewYork (WWF has applied to convene a grasslands event on the Nature based impact day-September 23rd)
• Board of Directors Face to Face Meeting, November 12, 13, 14 in Christchurch, NewZealand
• IPCC COP25, December 2-13, 2019, Chile
Other Business
Johnson-Hoffman requested that Clark provide an accounting of the BOD positions and when they roll-off in the next BOD binder. She also requested that a timetable be included on the election schedule.
White requested that McIvor provide some additional information on suggested sites to see while in New Zealand.
Future Board of Directors Meetings
• Board of Directors Call – July 24th, 2019 9:00am – 10:30am Central U.S. Daylight Time
The meeting was adjourned at 11:20 am Central U.S. Daylight Time.
Respectfully submitted,
Cheryl Clark Director of Operations
Page 11 of 24
Page: 1
Global Roundtable for Sustainable BeefIncome Statement
Compared with BudgetFor the Five Months Ending May 31, 2019
Current MonthActual
Current MonthBudget
Year to DateActual
Year to DateBudget
RevenuesDues Revenues $ 32,000.00 $ 2,500.00 $ 356,916.67 $ 332,500.00Grant Income 0.00 5,000.00 0.00 15,000.00Contract revenue 0.00 0.00 0.00 0.00Meeting Revenue 0.00 0.00 0.00 3,000.00Global Conference Revenue 0.00 0.00 0.00 0.00Communicators Summit 12,500.00 12,500.00 55,000.00 55,000.00Interest Income 568.87 291.67 2,502.63 1,458.35
Total Revenues 45,068.87 20,291.67 414,419.30 406,958.35
ExpensesMeeting Expenses 545.76 0.00 2,732.39 11,700.00Staff Travel Expense - Meeting 100.08 0.00 1,908.63 3,500.00Executive Director Contract 7,083.33 7,083.33 35,416.65 35,416.65Executive Director Travel 2,333.86 2,916.67 13,130.76 14,583.35Leadership Travel 0.00 416.67 187.17 2,083.35Administrative Services 16,291.67 16,291.67 81,458.35 81,458.35Office Supplies & Expense 2.50 62.50 120.48 312.50Postage & Shipping Expense 8.50 29.17 12.94 145.85Telephone Expense 123.15 166.67 660.24 833.35Legal Fees & Expense 0.00 125.00 1,524.37 625.00Audit Expense 0.00 0.00 4,960.00 6,000.00Bank Charges & Fees 209.60 187.50 1,326.70 937.50Communications 1,656.67 25,532.49 14,218.30 48,100.51Contract Expenses 0.00 5,000.00 15,000.00 25,000.00Communicators Summit 23,600.50 23,600.50 29,551.84 29,551.84Global Conference Expenses 0.00 0.00 0.00 0.00
Total Expenses 51,955.62 81,412.17 202,208.82 260,248.25
Net Income $ (6,886.75) $ (61,120.50) $ 212,210.48 $ 146,710.10
For Management Purposes Only
Page 12 of 24
Global Roundtable for Sustainable BeefBalance SheetMay 31, 2019
ASSETS
Current AssetsCash in Operating - ML *02005 $ 267,282.15Accounts Receivable 38,000.00Accts Receivable - Members 17,000.00A/R-Latin Am Sust Beef Summit 1,200.00
Total Current Assets 323,482.15
Other AssetsCD US Bk Natl Asn 2.3% 10/3/19 247,902.73
Total Other Assets 247,902.73
Total Assets $ 571,384.88
LIABILITIES AND CAPITAL
Current LiabilitiesAccounts Payable $ 31,481.36
Total Current Liabilities 31,481.36
CapitalRetained Earnings 102,693.04Board Specified Reserve 225,000.00Net Income 212,210.48
Total Capital 539,903.52
Total Liabilities & Capital $ 571,384.88
Unaudited - For Management Purposes Only
Page 13 of 24
6/12/19 at 16:06:45.87 Page: 1
Global Roundtable for Sustainable BeefAged ReceivablesAs of May 31, 2019
Filter Criteria includes: 1) Includes Drop Shipments. Report order is by ID. Report is printed in Summary Format.
Customer IDCustomerBill To ContactTelephone 1
0-30 31-60 61-90 Over 90 days Amount Due
Fulton Market GroupFulton Market Group
2,000.00 2,000.00
McDonald'sMcDonald's
Retail Tier 3
15,000.00 20,000.00 35,000.00
ZoetisZoetis GDS, LLC
C&P Tier 3
1,000.00 1,000.00
Report Total 18,000.00 20,000.00 38,000.00
Page 14 of 24
6/12/19 at 16:08:22.68 Page: 1
Global Roundtable for Sustainable BeefAged ReceivablesAs of May 31, 2019
Filter Criteria includes: 1) Includes Drop Shipments. Report order is by ID. Report is printed in Summary Format.
Customer IDCustomerBill To ContactTelephone 1
0-30 31-60 61-90 Over 90 days Amount Due
CONSERVACION DESARROCONSERVACION & DESARROLLOJose V. Stcaey
250.00 250.00
ENVIRONMENTAL ENERGYENVIRONMENTAL ENERGY CAPITAL
1,000.00 1,000.00
Holly GibbsHolly Gibbs
Observer Ind.
250.00 250.00
Restaurant BrandsRestaurant Brands International
15,000.00 15,000.00
Savory InstituteSavory Institute
Civil Tier 1
250.00 250.00
TCU IRMTCU Institute of Ranch Management
250.00 250.00
Report Total 17,000.00 17,000.00
Page 15 of 24
6/12/19 at 16:27:34.01 Page: 1
Global Roundtable for Sustainable BeefAged Payables
As of May 31, 2019Filter Criteria includes: 1) Includes Drop Shipments. Report order is by ID. Report is printed in Detail Format.
Vendor ID Date Invoice/CM # 0 - 30 31 - 60 61 - 90 Over 90 days Amount Due
Axio Design 5/15/19 139626 450.00 450.00
Axio Design 450.00 450.00
NLPA 5/30/19 2019-0135 8.50 8.505/31/19 2019-0121 16,291.67 16,291.67
NLPA 16,300.17 16,300.17
Ruaraidh Petre 5/31/19 2019-06 7,083.33 7,083.33
Ruaraidh Petre 7,083.33 7,083.33
SSCD 12/28/1 12302016 26,863.72 26,863.7212/31/1 Scofield AJE #3 -11,765.46 -11,765.464/5/19 DM04052019 -7,610.40 -7,610.40
SSCD -7,610.40 15,098.26 7,487.86
Wild Apricot 5/20/19 2018-44 160.00 160.00
Wild Apricot 160.00 160.00
Report Total 16,383.10 15,098.26 31,481.36
Page 16 of 24
Budget Actual
Gross RevenuesRegistrations Paid 25,000.00$ 19,000.00$ Registration Discounts 175.00$ 175.00$ Sponsors 35,000.00$ 41,000.00$
Total 60,175.00$ 60,175.00$
Expenses
Advertising (Web and in Print) 500.00$ 550.00$ Audio / Visual -$ -$ Registration processing fees 1,250.00$ 1,111.10$ Contract Labor 15,975.00$ 13,459.66$ Food/Beverage 13,850.00$ 13,455.58$ Summit Supplies / Equipment Rental 500.00$ -$ Planning Group Conference Calls 300.00$ -$ Postage / Shipping / Handling 500.00$ 387.79$ Printing of Forum Materials 1,000.00$ 351.76$ Signage / Banners 1,000.00$ 2,679.98$ Speaker Fees (Expenses & Hotel) 8,500.00$ 9,487.61$ Staff - Airfare/Hotel/Incidentals 3,500.00$ 4,283.68$ Miscellaneous 500.00$ -$ Hotel attrition -$ -$
Total 47,375.00$ 45,767.16$
Net Revenue 12,800.00$ 14,407.84$
NOTE: This is a preliminary report because the final bill has not been received from the hotel.
2019 GRSB Communicators Summit Preliminary Financial Statement
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Board of Directors Meeting November 11-15, 2019
Christchurch, New Zealand
SCHEDULE
Monday, 11 November ‐ Delegates arrive in New Zealand
Tuesday, 12 November
8:00 am – 12:00 pm Visit processing facility (ideally beef and lamb processing plant ANZCO’s in Ashburton (1hr 20 min south of Christchurch).
12:00 pm –1:00 pm BBQ lunch at farm
1:00 pm – 3:00 pm Farm tours of two beef and sheep farms
6:00 pm Dinner Christchurch
Wednesday, 13 November
8:00 am – 12:00 pm BOD Meeting
12:00 pm – 1:00 pm Lunch
1:00 pm – 2:00 pm BOD Meeting
2:00 pm – 4:00 pm Presentations on the New Zealand Primary sector and sustainability initiatives in various sectors
Presentation on the NZRSB development
Presentation from GRSB of what’s happening on the international stage
Launch of the NZRSB (perhaps the NZ Minister if he is available)
6:00 pm Evening BBQ function at the ANZCO office in Christchurch
Thursday, 14 November
8:00 am – 10:00 am BOD Meeting (continued)
10:00 am – 12:00 pm Delegates visit the Canterbury New Zealand Agriculture Show
12:00 pm – 1:30 pm Lunch at the Silver Fern Farms tent and opportunity to speak/present with farmers
1:30 pm – 6:00 pm Drive 1.30 north to Stonyhurst
6:00 pm – 7:00 pm BBQ dinner on farm in Greta Valley
Friday, 15 November – Delegates Depart
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GRSB - New Member Consideration
Department of Animal Science, University of Minnesota (Civil Society) https://www.ansci.umn.edu/
The University of Minnesota Beef Team Members are College of Food, Agricultural and Natural Resource Sciences Animal Science Faculty who mentor graduate and undergraduate students conduct research that offers science-based solutions to Minnesota beef industry needs. Faculty also lead Extension and educational programs for the public to improve their quality of life and understanding of production agriculture.
On why they are interested in membership in the GRSB:
“We believe that research and science play an important role in driving sustainable beef production. We want to be at the table to learn of needs and determine how we can better foster research and Extension programs to meet a growing global demand.”
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Election Rotation
Board of Directors 2015 Board 2016 Board 2017 Board 2018 Board 2019 Board 2020 Board
Producers & Producer OrganizationsCattle Council of Australia Jack Hanson (Vacant) Beef + Lamb New Zealand Beef + Lamb New Zealand Election
Producers & Producer Organizations National Cattlemen's Beef
Association
National Cattlemen's Beef
Association
National Cattlemen's Beef
Association
National Cattlemen's Beef
Association
National Cattlemen's Beef
AssociationElection
Producers & Producer Organizations Canadian Cattlemen's
Association
Canadian Cattlemen's
Association
Canadian Cattlemen's
Association
Canadian Cattlemen's
Association
Canadian Cattlemen's
Association
Canadian Cattlemen's
Association
Commerce & ProcessingJBS JBS JBS OSI Group OSI Group Election
Commerce & ProcessingCargill Cargill Cargill Cargill Cargill Cargill
Commerce & ProcessingElanco Elanco SAI Platform
Rabobank elected to fulfill SAI
Platform termRabobank Rabobank
RetailA&W Food Services of Canada A&W Food Services of Canada A&W Food Services of Canada A&W Food Services of Canada A&W Food Services of Canada Election
RetailMcDonald's McDonald's McDonald's McDonald's McDonald's McDonald's
Retail(Vacant) Royal Ahold Royal Ahold Royal Ahold Ahold Delhaize Election
Civil SocietySolidaridad Solidaridad Solidaridad Solidaridad Solidaridad Election
Civil SocietyNational Wildlife Federation National Wildlife Federation Rainforest Alliance Rainforest Alliance National Wildlife Federation National Wildlife Federation
Civil SocietyWorld Wildlife Fund World Wildlife Fund World Wildlife Fund World Wildlife Fund World Wildlife Fund World Wildlife Fund
Allied Industry Sustainability InitiativesElection
Roundtables Canadian Roundtable for
Sustainable Beef
Canadian Roundtable for
Sustainable Beef
Canadian Roundtable for
Sustainable Beef
Canadian Roundtable for
Sustainable Beef
Canadian Roundtable for
Sustainable BeefElection
RoundtablesGTPS ‐ Brazilian Roundtable GTPS ‐ Brazilian Roundtable GTPS ‐ Brazilian Roundtable GTPS ‐ Brazilian Roundtable GTPS ‐ Brazilian Roundtable Election
Roundtables U.S. Roundtable for
Sustainable Beef
U.S. Roundtable for
Sustainable Beef
U.S. Roundtable for
Sustainable Beef
U.S. Roundtable for
Sustainable Beef
U.S. Roundtable for
Sustainable Beef
U.S. Roundtable for
Sustainable Beef
Roundtables(Vacant) (Vacant) (Vacant)
Mesa de Ganadería
Sostenible de Colombia
Mesa de Ganadería
Sostenible de Colombia
Mesa de Ganadería
Sostenible de Colombia
Executive Committee 2015 2016 2017 2018 2019 2020
President Forrest Roberts Dennis Laycraft Dennis Laycraft Nicole Johnson‐Hoffman Nicole Johnson‐Hoffman Election
Vice President Marcello Secco Carlos Saviani Nicole Johnson‐Hoffman Leon Mol Leon Mol Election
Secretary‐Treasurer Roger Cady Roger Cady Carlos Saviani Carlos Saviani Ian McConnel Election
At‐LargeCarlos Saviani Cameron Bruett Cameron Bruett Cameron Bruett
Nicola Robinson
(completing Cameron's term)Election
At‐Large
Larry Stewart Larry Stewart Ignacio Blanco‐Traba
Ignacio Blanco‐Traba
Lucas McKelvie (to complete
term)
Bob McCan Bob McCan
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Election Timetable:
August 28, 2019 – Membership and Nominations Committee sends out Call for BOD Nominations.
September 11, 2019 – Nominations closed (14 days).
September 12, 2019 – Virtual ballot casting for BOD begins.
September 26, 2019 – Virtual ballot casting for BOD ends (14 days).
October 7, 2019 – Membership and Nominations Committee sends out Call for EC Nominations.
October 21, 2019 – Nominations closed (14 days).
October 22, 2019 – Virtual ballot casting for EC begins.
November 5, 2019 – Virtual ballot casting for EC ends (14 days).
November 12, 2019 (New Zealand) – BOD Elections and EC Election Results Announced.
II.MEMBERSHIP
Article 4. Constituencies
1) The GRSB Association is composed of the following six constituencies:
a. Producers – Individuals, organizations and associations of people and organizations whoare actively engaged in the ownership and management of live cattle used to produce beef;
b. Commerce & Processing – Individuals and organizations and associations of people andorganizations who supply producers with goods and services, including but not limited tofinancial institutions and processors of live cattle and beef into saleable product;
c. Retail – Individuals, organizations and associations of people and organizations whobring beef and beef-related products to consumers;
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d. Civil society – Academic institutions, non-government and non-commercial institutions,foundations and associations with a stake in the beef value chain;
e. Allied Industry Sustainability Initiatives – Sustainability initiatives (such as multi-stakeholder initiatives) involving feed industry, hide or leather industry or other industriesclosely allied to the beef value chain.
f. Roundtable – Local, national or regional multi-stakeholder initiatives who share the vision,mission, statement of purpose and objectives of GRSB.
IV. BOARD OF DIRECTORS
Article 14. Status and Composition
1) The composition of the Board of Directors is described in the Articles of Incorporations.
2) The Board of Directors is the representation of the membership of the GRSBAssociation. It is accountable to the GRSB members and is required to abide by the laws ofgovernment authorities in the countries where the GRSB operates.
3) It is the responsibility of each constituency to seek balanced representation within theirconstituency through the nomination and election process.
4) Each constituency group submits nominations to the Membership and NominatingCommittee. Therefore,
a. The constituency "Producers" shall elect a maximum three of its Participating Membersas representatives on the Board of Directors;
b. The constituency "Commerce & Processing" shall elect a maximum three of itsParticipating Members as representatives on the Board of Directors;
c. The constituency "Retail" shall elect a maximum three of its Participating Members asrepresentatives on the Executive Board;
d. The constituency "Civil Society organizations" shall elect a maximum three of itsParticipating Members as representatives on the Board of Directors and;
e. The constituency “Allied Industry Sustainability Initiatives” shall elect one of itsParticipating Members as a representative on the Board of Directors and;
f. The constituency "Roundtable" shall elect a maximum four of its ParticipatingMembers as representatives on the Board of Directors. No more than one seat may beoccupied by a single Roundtable.
ARTICLES OF INCORPORATION:
II. Membership
Article 1 - Membership Categories
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A. GRSB shall be composed of two categories of Members: Participating Members withvoting rights and Observing Members without voting rights.
B. Participating Members shall represent organizations willing to contribute to theobjectives of GRSB as actors in the beef value chain.
C. Each Participating Member shall belong to one of the following six constituencies:
a. Producers – Organizations and associations who are actively engaged in theownership and management of live cattle used to produce beef;
b. Commerce & Processing – Organizations and associations who supply producerswith goods and services or process live cattle into saleable product;
c. Retail – Organizations and associations who bring beef and beef‐related productsto consumers;
d. Civil Society – Academic institutions, non‐government and non‐commercialinstitutions, foundations and associations with a stake in the beef value chain;
e. Allied Industry Sustainability Initiatives – Sustainability initiatives (such as multi-stakeholder initiatives) involving feed industry, hide or leather industry or other industries closely allied to the beef value chain;
f. Roundtable – Local, national or regional multi‐stakeholder initiatives who sharethe vision, mission, and statement of purpose and objectives of GRSB.
D. Each constituency shall have a member responsible for oversight of voting, conduct,Board of Directors nominations and bringing forth resolutions.
E. Observing Members are individuals, or representatives of organizations includingregulatory authorities, governmental agencies and multi‐lateral organizations with aninterest in the global beef value chain and are willing to provide subject matter expertise tothe GRSB.
III. General Assembly Meetings (physical or virtual)
Article 10 - General Assembly Voting Principles
A. The following voting principles are provided to ensure that General Assembly votes arefair and balanced. These principles avoid the potential for one particular size oforganizations dominating a particular constituency’s voting and encourage consensusbuilding within and between constituencies.
B. Each GRSB Member shall have one vote within their respective constituency. Theindividual General Assembly votes are cast then calculated to determine the Aggregatedconstituency vote for each of the five constituencies.
C. The Aggregated constituency vote is calculated according to the following process:
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a. Each constituency is allocated nine aggregated constituency votes with each tierwithin the constituency receiving three votes. The exceptions are the Round Table constituency which is allocated twelve aggregated constituency votes and only has one tier, and the Allied Industry Initiatives which is allocated three aggregated constituency votes and three tiers.
b. Each tier’s votes will be cast according to the percentage distribution of itsmember’s votes (rounded to the nearest hundredth). The aggregated constituency vote is the total Yes and No votes of all tiers within the constituency.
D. The resolutions and votes are taken by open ballot, in person, or via electroniccommunication.
IV. Board of Directors
Article 12 - Composition and Constitution
A. The board of directors consists of 17 voting members drawn from the 6 constituencies, 3from producers, 3 from commerce and processing, 3 from retail, 3 from civil society, 1 fromAllied Industry Initiatives and when possible, 4 from regional and national roundtables.
a. There are an additional 3 ex officio members, nominated by the membership; thePresident, the Vice President (who succeeds the President in the normal course of events) and the Secretary/Treasurer. These three members are non-voting except in the case of a tied vote in which case the President may cast vote to break a tie.
B. Each constituency group is responsible for electing its own respective members to theBoard of Directors. Terms are two years in length.
C. In case of a vacancy, the members of Board of Directors representing the constituencywith the vacancy shall designate an interim substitute until the next General Assembly. TheBoard of Directors constitutes itself. The Board of Directors elects a President, Vice‐President, and Secretary/Treasurer. Together with a further two members elected from themembership, at-large, these officers form the Executive Committee.
D. The Board of Directors shall adopt all policies and procedures necessary for themanagement of its activities and may within the frame of its powers, delegate part of itspowers and responsibilities to an Executive Committee.
E. The President of the Board of Directors will serve a one‐year term and should haveserved at least eleven months in a leadership role in GRSB or regional beef roundtableprior to being elected. The President is eligible for re-election, serving a maximum of twoconsecutive one-year terms.
F. The Board of Directors shall adopt all policies and procedures necessary for themanagement of its activities and may delegate part of its responsibilities to theAdministrative Staff, see part V.
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