Board of Directors

Agenda & Reports

June 16, 2015

Board of Directors

June 16, 2015 Board Meeting District Office Building | 799 SW Columbia | Bend, Oregon

AGENDA

VISITORS An assistive listening device is available for visitors. Please let the board chair know if you would like to make use of this device and staff will assist you. Visitors who wish to speak are asked to submit a public comment card provided at the sign-in table. Work sessions are scheduled for the board to receive and discuss information regarding district operations, projects, and planning to aid in their decision-making process. The board will receive comment on work session agenda items at this time. Please state your name and address, and limit your comments to three minutes in the interest of allowing the board to complete the work session agenda. 5:30 PM WORK SESSION 1. Alcohol Sales and Consumption – Jan Taylor 2. Affordable Housing – Don Horton 3. Fourth Quarter Review of CIP – Michelle Healy and Lindsey Lombard

7:00 PM REGULAR MEETING VISITORS An assistive listening device is available for visitors. Please let the board chair know if you would like to make use of this device and staff will assist you.

This is the time provided for individuals wishing to address the Board regarding items not listed in the business session. Visitors who wish to speak are asked to submit a public comment card provided at the sign-in table. The Board may elect to ask for comment on business session items at the appropriate time. The visitor’s section is not designed for a lengthy presentation. If you have a proposal for Board consideration, briefly introduce the subject, and request that the Board consider adding discussion to a future Board meeting agenda. Please state your name and address at the time you address the Board. Please limit your remarks to three minutes. CONSENT AGENDA 1. Meeting Minutes

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a. 6/2/2015 BUSINESS SESSION 1. Affordable Housing Resolution 2. Naming Rights RFP EXECUTIVE DIRECTOR’S REPORT BOARD MEETINGS CALENDAR REVIEW EXECUTIVE SESSION - The Board will recess to meet in Executive Session.

The board of directors will meet in an executive session pursuant to ORS 192.660(2)(i) and ORS 192.660(2)(e) for the purpose of reviewing and evaluating the performance of an officer, employee, or staff member and for the purpose of discussing real property transactions. This session is closed to all members of the public except for representatives of the news media.

GOOD OF THE ORDER ADJOURN

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Board of Directors

Board Meeting Minutes – June 2, 2015

BOARD PRESENT Dan Fishkin, Chair Craig Chenoweth, Vice Chair Ted Schoenborn Scott Wallace Nathan Hovekamp STAFF PRESENT Don Horton, Executive Director Lindsey Lombard, Finance Director Vanessa DeMoe, Assistant to the Executive Director Michelle Healy, Strategic Planning & Design Director Matt Mercer, Director of Recreation Jan Taylor, Community Relations Manager Mike Duarte, Landscape Manager Jeff Hagler, Park Stewardship Manager MEDIA Scott Hammers, The Bulletin AGENDA

5:30 PM WORK SESSION 1. First Street Rapids project update – Chelsea Schneider

Ms. Schneider gave an update on the status of the project. She gave a quick recap of the two concepts previously presented and the hybrid concept developed per the Boards request. Ms. Schneider shared an overview of the hybrid option, including how it meshes with other accessible amenities in the area. The Board expressed concern with the ADA compliance of a section of the trail. Staff explained the different ADA standards, specifically the recreation trail standards. The Board considered their prior discussions on this project and their concerns with the recreation trail standard for accessibility. After further discussion, the Board collectively agreed that using the recreation trail standard is a reasonable balance and was comfortable with staff moving forward.

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2. Affordable Housing – Don Horton Mr. Horton stated that the Board had received a request in February 2015 from the City of Bend through their Affordable Housing Committee to exempt SDCs for affordable housing. He explained that since that time, the Board had created a working group that put together recommendations for the Board in response to the request from the City. Mr. Horton shared the recommendations with the Board; he stated that there was no action requested at this time, it was for discussion only and to get a general consensus on the direction of the recommendations. Mr. Horton explained that a resolution would be drafted based on the discussion and brought back to a future Board meeting for consideration. The Working Group Recommendation for Affordable Housing SDC Exemption (6-2-2015 Board Meeting Report, page 7): http://www.bendparksandrec.org/info/About_Us/board_meetings/

The Board discussed the recommendations and provided their direction and input for a resolution. Chair Fishkin addressed the Board and made sure that everyone had discussed the issues of concern and asked if direction was to be given to move forward. Director Hovekamp shared that he was not in agreement to move forward. Director Schoenborn said that he would like to see the resolution adopted as proposed, contingent on criteria for the City. Director Wallace shared that he was in favor of drafting a resolution based on the recommendations and discussion. Vice Chair Chenoweth and Chair Fishkin concurred to give direction to move forward with drafting a resolution. A majority of the Board supported going forward with drafting a resolution; they collectively agreed that they would like to see the resolution adopted as proposed, contingent on criteria for the City. The Board also requested that staff come back with input and recommendations on which project(s) could be reduced, removed or delayed that are currently in the adopted 2016-2020 Capital Improvement Plan in year one or two.

The complete agenda briefs for the work sessions can be found at: http://www.bendparksandrec.org/info/About_Us/board_meetings/

REGULAR MEETING VISITORS Keith Scott – Mr. Scott shared that he would like to see the Mirror Pond project move ahead as quickly as possible. He added that he would like the parking adjacent to the pond remain. Mr. Scott also stated that he would like projects to employ a local workforce and keep the money in Bend. CONSENT AGENDA 1. Meeting Minutes

a. 5/5/2015

Director Schoenborn made a motion to approve the May 5, 2015 meeting minutes. Director Chenoweth seconded. The motion passed unanimously, 5-0. 4

BUSINESS SESSION 1. Approve Colorado Avenue Undercrossing contract – Brian Hudspeth and Chelsea Schneider

Mr. Hudspeth said that approval was being requested for the construction contract award for the Colorado undercrossing; the next project at the Colorado Avenue bridge area. He shared that there was a good response and they opened five sealed bids. Mr. Hudspeth stated that the recommendation to the Board was to award a contract to the low bidder, Knife River Corp. in the amount of $789,185 and approve a 20% contingency for a total construction cost of $947,022. Director Chenoweth made a motion to authorize the Executive Director to award the bid for the Colorado Avenue Trail Undercrossing project to the low bidder, Knife River Corporation, in the amount of $789,185.00 and to approve a total project amount not to exceed $947,022. Director Schoenborn seconded. The motion passed unanimously, 5-0.

2. Adopt Resolution 378 - SDC fee classification – assisted living facilities – Lindsey Lombard Ms. Lombard stated that this resolution was to clarify classifications of SDC fees and speaks specifically to assisted living. She explained that prior resolutions have been passed for memory and end of life care, however assisted living is a different level of care and the facilities are either studio or one bedroom units. Ms. Lombard said that through analysis of the District’s SDC methodology and related ordinance, staff and legal counsel determined that the Guest Room fee category aligns with the application of assisted living residential housing facilities, and that the fee should be applied to each bedroom within a unit. Therefore, staff recommends that the Board adopt Resolution No. 378 which specifically defines the appropriate fee classification category for assisted living facility units. Chair Fishkin said that he felt there was no need to qualify a person as living in assisted living to be elderly or disabled and made a recommendation to edit the statement in paragraph six to read “of people who need assistance”. Director Wallace made a motion to adopt Resolution No. 378, Clarifying Classifications for System Development Charges, effective June 3, 2015 with the noted edit to text. Director Chenoweth seconded. The motion passed unanimously, 5-0.

3. Adopt Resolution 379 - SDC fee schedule annual adjustment – Lindsey Lombard Ms. Lombard stated that this resolution was to adopt a revised SDC schedule affective with the new fiscal year, July 1, 2015. She explained that in the methodology, adopted in March 2009, an annual index adjustment was written into the methodology; this requires staff to bring a request to the Board for approval of a changed fee based on an annual basis. Ms. Lombard said that the index includes two factors, cost of construction and cost of land inside the UGB. She explained that the county assessor’s information is used for cost of land; every year they put out a total real market value for all taxable properties. Ms. Lombard further explained the method of calculating the adjustment and shared that this year the rate went up 17.5%. Ms. Lombard stated that the recommendation was that the

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Board adopt Resolution No. 379 in order to maintain a park SDC fee that attempts to stay current with increased costs of land acquisition and construction. Director Hovekamp made a motion to adopt Resolution No. 379 setting the District’s System Development Charge fee schedule contained therein effective July 1, 2015. Director Wallace seconded. The motion passed unanimously, 5-0.

4. Adopt Resolution 376 - Adopt Capital Improvement Plan (CIP) – Michelle Healy Ms. Healy stated that there had been no changes to the CIP since it was presented at the Budget Committee meeting. She reminded the Board that the estimated value of the CIP is 75 million and that the largest funding source is SDCs, followed by property taxes and alternative funding. She explained that this document is fluid and can respond to opportunities, resulting in a change or shift in funding allocations. She confirmed that those changes would be brought before the Board for approval and a new CIP would not have to be adopted; the changes would be reflected in a quarterly review. Director Schoenborn made a motion to adopt Resolution No. 376, adopting the Five-Year Capital Improvement Plan Summary for Fiscal Years Ending 2016 - 2020. Director Chenoweth seconded. The motion passed unanimously, 5-0.

5. Adopt Resolution 380 - Adopt budget – Lindsey Lombard Chair Fishkin opened a public hearing on the budget for fiscal year 2015-16, at 8:13 pm. There was no public comment. The public hearing was adjourned at 8:14 pm. Ms. Lombard stated that the Budget committee had approved the budget at the May 13, 2015, Budget Committee meeting. She explained that adopting this resolution would adopt the budget and make appropriations for fiscal year 2015-16. She said there was one minor proposed change to the budget that was approved by the Budget Committee. This change is due to new or better information than staff had for the Budget Committee Meetings, and is within the Oregon Local Budget Law’s limitations, as it is a reduction in appropriations as compared to those approved by the Budget Committee. The proposed change made to the approved budget that is recommended by staff is related to the General Obligation Bond Debt Service Fund, and is as follows: a. A total reduction of Unappropriated Ending Fund Balance in the amount of $97,041; and b. A corresponding reduction of the same amount in Property Tax Revenues. c. The purpose: the proposed and approved amount of Property Taxes Revenues was

reduced to the actual estimate of what is required to pay the upcoming fiscal year’s debt service payments, while also using the full amount of the beginning fund balance.

Director Schoenborn made a motion to adopt Resolution No. 380, adopting the budget and making appropriations for fiscal year 2015-16. Director Chenoweth seconded. The motion passed unanimously, 5-0.

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6. Adopt Resolution 381 – Impose and categorize taxes – Lindsey Lombard Ms. Lombard explained that this resolution served a couple of different purposes; it is to impose the tax and to approve the Districts tax rate. She clarified that the recommendation was to adopt Resolution No. 381, imposing and categorizing taxes for fiscal year 2015-16 for the District’s permanent rate tax and for debt service for general obligation bonds. Director Wallace made a motion to adopt Resolution No. 381, imposing and categorizing taxes for fiscal year 2015-16. Director Schoenborn seconded. The motion passed unanimously, 5-0.

The complete agenda briefs, including the resolutions, for the business session can be found at: http://www.bendparksandrec.org/info/About_Us/board_meetings/ STAFF REPORTS Staff reports are provided to the Board at the first meeting of the month. The reports are provided as an update on ongoing projects and are for informational purposes only. EXECUTIVE DIRECTOR’S REPORT – Executive Director, Don Horton Track Meet (May 27th )

o 114 kids- 58 boys and 56 girls participated

Bond celebration – tomorrow night, June 3, District office, 5:00 pm

July 7th Board meeting – Ask Dan & Scott W to attend to swear in new Board members • invite Scott Asla to attend as well to give him plaque

SDAO Board Training - June 11, Redmond

Special District’s Association of Oregon will be in Redmond to give a board member training on June 11. The training will be held at Redmond City Hall, 716 Evergreen, Redmond Oregon; 6-8pm, June 11. Dinner will be provided. This training will cover board member responsibilities along with other topics. This is a great opportunity for new board members to learn about their role and also a good refresher for seasoned board members. This training counts toward the SDAO board training requirement for your SDIS insurance discount.

*Brady Ellen, Don, Vanessa will attend Naming Rights RFP Update – June 11 closing State of the Community – June 16th , Riverhouse, 7-9:30 am

NRPA

o CAPRA hearing Monday, Sept 14 o Conference Sept 15-17 o Possible tour with Henderson, NV park staff - date/time TBD o Best of the Best Reception, Thursday, Sept 17, 5:00 pm

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BOARD MEETINGS CALENDAR REVIEW GOOD OF THE ORDER Director Wallace said that with his Board tenure ending, he wanted to remind the Board they will need to appoint someone to take his place on the Mirror Pond Ad Hoc Committee. He would like to stay on the committee in a public citizen seat. ADJOURN: 8:33 pm EXECUTIVE SESSION - The Board met in Executive Session upon adjournment of the regular meeting. The board of directors met in an executive session pursuant to ORS 192.660 (2)(i) for the purposes of reviewing and evaluating the performance of an officer, employee or staff member. This session was closed to all members of the public except for representatives of the news media.

Prepared by: Vanessa DeMoe

Executive Assistant

__________________________________ ___________________________________

Dan Fishkin, Chair Craig Chenoweth, Vice-Chair

__________________________________ __________________________________

Ted Schoenborn Scott Wallace

__________________________________

Nathan Hovekamp

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Work-session Item 1

BOARD AGENDA COMMUNICATION

AGENDA DATE: June 16, 2015 SUBJECT: Alcohol concessions at BPRD Facilities STAFF RESOURCE: Jan Taylor, Community Relations Manager PREVIOUS BOARD ACTION: 2010 Ordinance ACTION PROPOSED: None

STRATEGIC PLAN: Theme: Community Connection Objective: Respond to user expectations Initiative: NA BACKGROUND

Bend Park and Recreation District allows the consumption of alcohol on District property by permit only. Permits are free and issued to individuals and groups, with varied stipulations based on group size, for use in designated parks. Permits are not issued for use on athletic fields during BPRD scheduled programs. Alcohol is not available for purchase in District parks or facilities. On December 2, 2014, the Board discussed the concept of changing this policy to allow the sale of alcohol at designated District facilities. The board informally agreed that selling alcohol was worthy of further consideration. Key points needing further consideration included:

• Assumption of risk – to the District overall, to staff and to Board members as individuals. • Advantages and disadvantages of staff servers vs. contract concessionaires.

Staff is prepared to address these considerations and subsequently, propose for Board consideration a change in the Ordinance to allow the sale of alcohol at District facilities during particular adult activities. Staff proposes that sales could be made by staff or by a concessionaire, based upon the conditions associated with the event or program. Should the Board agree, staff will pursue the development of the necessary administrative practices and policies. BUDGETARY IMPACT

Revenue source for facility operations – TBD.

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Work-session Item 2 Business Session Item 1

BOARD AGENDA COMMUNICATION

AGENDA DATE: June 16, 2015 SUBJECT: Resolution No. 382 – Exempting Qualified Affordable

Housing Projects from System Development Charges WORKING GROUP RESOURCE: Don Horton, Executive Director Lindsey Lombard, Finance Director Michelle Healy, Strategic Planning and Design Director PREVIOUS BOARD ACTION: The Board received a request to exempt affordable

housing from Park SDCs from the City on February 17, 2015.

The Board designated a Working Group on March 3,

2015, to study the issue and to bring forth a recommendation.

The working group brought the Board a

recommendation on June 2nd; the Board directed staff to draft a resolution outlining the proposed District SDC exemption program; and to bring the resolution to them for consideration on June 16th.

ACTION PROPOSED: Consider Resolution No. 382 in the Work Session and

take action in the Business Session. BACKGROUND

During the Board meeting held on March 3, 2015, the Board designated a working group to consider the proposal made by the City to exempt System Development Charges (SDC) fees for affordable housing projects. The working group was made up of two board members, Dan Fishkin and Craig Chenoweth, and three staff members: Don Horton, Executive Director; Michelle Healy, Strategic Planning and Design Director; and Lindsey Lombard, Finance Director. The working committee convened twice to consider the City’s proposal and brought forth a recommendation to the Board on June 2. In summary, the working group’s recommendation recognized that the affordable housing issue is a crisis and that it is incumbent upon the community’s governments to make an effort to help incentivize the market. The working group also recognized, however, that SDC exemptions alone will not begin to address the issue and that the City should use other tools available to them to help bolster affordable housing projects. The recommendation made by the working group limits the amount of SDCs that would be waived and sunsets the program in two years, at which time the District can re-consider SDC fees for

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affordable housing at the time its SDC methodology is revised. The recommendation also required that the District be given a seat at the table when evaluating proposals and that the City considers other means to stimulate the development of affordable housing projects. During the June 2 Board meeting, the Board directed staff to draft a resolution exempting SDCs for affordable housing projects that include the working group’s recommendations and to also include several Board recommendations. The Board asked staff to bring the resolution back on the June 16 Board meeting for consideration. The Board also requested that staff provide some input and recommendations on which project(s) could be reduced, removed or delayed that are currently in the adopted 2016-2020 Capital Improvement Plan in year one or two. At the Board meeting, staff will provide the Board with information on several potential projects with related costs and impacts for their consideration. BUDGETARY IMPACT

The budgetary impact of this program would reduce SDC revenue by up to $500,000 over the next two years. It is also recommended that in order to balance the five-year SDC program, the District delay, reduce or remove one or more projects at a total of $500,000 at a minimum, and that are scheduled in year one or two of the adopted Capital Improvement Plan. WORKING GROUP RECOMMENDATION

The recommendation of the working group is for the Board to consider Resolution No. 382, exempting qualified affordable housing projects from System Development Charges, drafted by staff and to make any revisions that the Board deems necessary. MOTION

I make a motion to adopt Resolution No. 382, exempting qualified affordable housing projects from System Development Charges. I also make a motion to amend the adopted 2016-2020 Capital Improvement Plan by (removing, reducing, delaying) the capital project in the amount of $ . ATTACHMENT

Resolution No. 382 – Exempting Qualified Affordable Housing Projects from System Development Charges

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{01917437-00566335;2} {01917437-00566335;2} 1

BEND PARK & RECREATION DISTRICT RESOLUTION NO. 382 A RESOLUTION OF THE BEND METRO PARK AND RECREATION DISTRICT BOARD OF DIRECTORS

EXEMPTING QUALIFIED AFFORDABLE HOUSING PROJECTS FROM SYSTEM DEVELOPMENT CHARGES

WHEREAS, the City of Bend’s Affordable Housing Committee presented a proposal to

the Bend Park & Recreation District (the “District”) Board of Directors, in February, 2015, requesting that the District exempt qualified affordable housing projects from payment of the District’s System Development Charges (SDCs); and

WHEREAS, affordable housing should be part of society’s expectations for fair and open access to a desirable quality of life; and

WHEREAS, parks and recreation are also central to quality of life and make our community attractive, healthy, and prosperous; and

WHEREAS, the District’s mission and statutory authority (pursuant to ORS Ch. 266 – Park and Recreation Districts) is to provide park and recreation services for all District residents; and

WHEREAS, the District provides high-quality park and recreation services at free and reduced cost in order to ensure that community members of all incomes and abilities have access to these services; and

WHEREAS, pursuant to ORS 223.297 et seq., the District has adopted BMPRD Ordinance No. 8 - System Development Charges and Resolution No. 311 - A Methodology for Calculating Park System Development Charges; and

WHEREAS, the District Ordinance No. 8 imposes SDCs on all new residential dwelling units within the District to provide funds for the future public park needs of District residents; and

WHEREAS, an exemption from SDCs may incentivize the development of some

affordable housing, but the Board of Directors does not see such action as a viable, sustainable and long-term solution for increased availability in affordable housing; and

WHEREAS, the District sees this as an affordable-living issue and not an affordable-

housing issue; and WHEREAS, the Board of Directors encourages the City of Bend to continue to explore

and implement sustainable measures that will have a positive effect on the availability of affordable housing, without negatively affecting the provision of other public services.

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{01917437-00566335;2} {01917437-00566335;2} 2

NOW, THEREFORE, the Board of Directors hereby resolves as follows:

1. Subject to the following terms and conditions, the District will exempt qualifying affordable housing projects from up to $500,000 in SDCs.

2. The proposed SDC exemption is a one-time program and will sunset on June 30, 2017, or when $500,000 in exemptions has been awarded, whichever occurs sooner.

3. To match expenditures with revenue, the Board of Directors will remove, reduce, or delay one or more SDC-funded capital projects, with projected costs of at least $500,000, from the District’s Capital Improvement Plan.

4. The District will not use any property tax revenues toward an SDC-eligible capital project in order to make up for the reduction in SDC revenues created by the exemption program.

5. District exemptions will only be given to affordable-housing projects developed by non-profit 501(c)(3) organizations with a priority given to:

a. Multi-family rental units; and b. Affordable housing projects that incorporate mixed-income development; and c. Proposals that request an exemption of less than 100% of the applicable SDC

fees. 6. In order for this program to take effect, the City of Bend must:

a. Proportionately match the District’s exemptions with a minimum of $945,000 in total SDC exemptions for sewer, water and streets over the same time period as the District exemption program.

b. Create a committee that will be responsible for the creation and implementation of the joint SDC exemption program, with at least one committee seat for a District representative. The District will make the final decision on all Park SDC exemptions recommended by the committee.

c. Provide the District with an annual report showing: i. the number of affordable housing units built as a result of the exemption;

ii. the estimated number of units that would not have been built if the exemption had not been granted;

iii. the number of affordable housing units built as a percentage of the total multi-family units built during the prior year and during the two one-year periods prior to the implementation of the exemption program; and

iv. the vacancy rates for both multi-family housing and total housing in Bend, and for the two one-year periods prior to the implementation of the exemption program.

d. Require deed restrictions on all multi-family units and a lien (in the form of a deferred payment loan) on the property of all single-family units granted SDC exemptions, both of which would ensure that change of ownership and/or change of use would require payment of the exempted SDC charges.

e. Since the District views this as a cost of living issue and not a cost of housing issue, the District asks that the City Council formally consider following the District’s model for reduction of “user” fees, such as utility fees, to families that qualify for the Bend-La Pine School District’s free and reduced lunch program.

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{01917437-00566335;2} {01917437-00566335;2} 3

This provides a dollar for dollar benefit directly to families in need, freeing those funds for housing costs.

7. Upon the District’s agreement with the City of Bend regarding the implementation of a joint SDC exemption program satisfying the criteria outlined above, and the subsequent adoption by the Board of Directors of an amendment to the District’s Ordinance No. 8 – System Development Charges, allowing for SDC exemptions for affordable housing, affordable-housing SDC exemptions will be available for qualifying projects. An amendment to Ordinance No. 8 will be adopted only after satisfactory program terms have been agreed to with the City of Bend.

8. The Board of Directors requests that the City Council consider other means of assisting development of affordable housing, for example:

a. Supporting HB 2564; b. Reducing or eliminating building permit fees for affordable housing projects as a

tool to incentivize development; c. Creating a sustainable plan by year’s end to outline the government’s role in

promoting affordable housing that reduces or eliminates the impact on other public services.

ADOPTED by the Board of Directors of the District on this 16th day of June, 2015.

Dan Fishkin, Board Chair Attest: Don P. Horton, Executive Director

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Work-session Item 3

BOARD AGENDA COMMUNICATION

AGENDA DATE: June 16, 2015 SUBJECT: Quarterly Review of the Five Year Capital Improvement

Plan for Fiscal Years Ending 2015 – 19 STAFF RESOURCE: Lindsey Lombard, Finance Director Michelle Healy, Strategic Planning and Design Director Don Horton, Executive Director PREVIOUS BOARD ACTION: The Board last reviewed the 2015-2019 Capital

Improvement Plan on April 21, 2015 ACTION PROPOSED: None, for discussion and review purposes only

STRATEGIC PLAN: Theme: Community Connection Objective: Analyze and adapt to changing community need Initiative: Ensure that the Strategic Plan, CIP and annual action

plans provide direction and detailed steps for addressing system deficiencies and the future facility needs of the community as identified in the District’s comprehensive planning process

BACKGROUND

The District’s Capital Improvement Plan (CIP) identifies and summarizes all approved and proposed capital expenditures and revenue sources for a period of five years into the future. Pursuant to ORS 223, it is required that the “Master Plan” i.e. CIP be reviewed and revised to include the District’s on-going and future capital improvement projects identified for System Development Charge funding. The Board of Directors revises and adopts the District’s five year CIP during the annual budget process. With the increase in the number, size, and dollar amount of capital projects on the District’s CIP, staff is providing the Board information on the status of current year CIP projects to inform financial decision-making. Staff provides this information to the Board on a quarterly basis. The review includes the following information:

• expenditures to date; • timelines; • cost estimates; • description of any significant changes in scope; and • the overall financial impact to each funding source allocation over the five-year period of

the CIP. Staff will share the fourth-quarter review of the current CIP projects during the Board meeting and discuss any potential impacts to the overall CIP.

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BUDGETARY IMPACT

The quarterly review of the CIP has no budgetary impact. Any individual project-specific decisions the Board makes in the future will have budgetary impacts that will be discussed at that time. STAFF RECOMMENDATION

None. MOTION

None, for discussion and review purposes only. ATTACHMENTS

None. Staff will provide the fourth-quarter CIP review document at the Board meeting.

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Board Calendar 2015

*This working calendar of goals/projects is intended as a guide for the board and subject to change. July 7 Business Session Swearing in of new Board Members Elect Board Chair and Vice-Chair Recognition Approve Board meeting days and time Appoint Board Secretary Approve Master Plan for Stone Creek neighborhood park site – Chelsea Schneider Pavilion Naming Rights approval – Don Horton Appoint Board member to Mirror Pond Ad Hoc Committee Appoint Tumalo Irrigation District member to Mirror Pond Ad Hoc Committee Approve Eagle Park Master Plan consultant contract – Jim Figurski

July 21 Work Session Annual Strategic Action Plan – Year End Report – Michelle Healy 2016-20 Capital Improvement Plan project process overview – Michelle Healy Business Session Approve Farewell Bend Bridge consultant contract – Jim Figurski Approve DRT easements for Putnam to RRNR segment – Steve Jorgensen (consent) Award construction contract for First Street Rapids East – Jason Powell and Brian Hudspeth Award construction contract for Canal Row Park – Jason Powell and Brian Hudspeth August 4 Work Session Children’s Forest – Bruce Abernethy Irrigation Water Conservation Plan – Pat Erwert Communications and Marketing Plan – Jan Taylor

Business Session August 18 Work Session Business Session Approve construction contract for Juniper Park tennis courts – Brian Hudspeth September 1 Work Session Business Session 17

TBD Early lease extension request from Cascade School of Music – Don Horton Riley Ranch Nature Reserve Construction Documents Contract Shevlin Park Management Plan Skate Park Master Plan Performance measurements Strategic Plan measurements Strategy for assessing park maintenance shop/office needs Economic impact study Kirkaldy Ct. to Putnam Rd. easement Drake Park Policy Events in Parks discussion Grant an easement for the North Unit Irrigation District at Canal Row Park Update on South UGB Segment of DRT Skyline Park accessibility upgrades

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