BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, …Apr 02, 2018 · Consider authorization and execution of Contract C119-2018 with Trane for purchase and installation of HVAC equipment

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL 2, 2018, 9:00AM

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

1. Presentation regarding the results of a National Park and Recreation Association's Economic Impact of Local Parks Study-John Knight, Parks + Recreation.

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

I. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $3,821.52-District Attorney.

2. Consider acceptance of the 2017 Township, Fire Districts & Shawnee Center Cemetery Annual Reports........County Clerk.

3. Consider acceptance of easement for the SE 29th Street-TKA bridge to SE Croco Road project and authorization to pay property owners the agreed settlements of $9,390.00 for tract 17-Public Works/Solid Waste.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. COMMUNITY CORRECTIONS -Rebecca Cartmill

1. Consider approval of the 2018-2019 Shawnee County/2nd District Adult Comprehensive Plan and Budget.

2. Consider approval of the 2019 Behavioral Health Grant and Budget.

C. EMERGENCY MANAGEMENT -Dusty Nichols

1. Consider approval to purchase one repeater from TBS Electronics, Inc. at a cost of $2, 111.00.

2. Consider approval to purchase radios from Motorola Solutions as a part of sustainment for the Emergency Management radio communications at a cost of$36,121.70.

D. PARKS+ RECREATION -John Knight

1. Consider authorization and execution of Contract C116-2018 with the Topeka Baseball and Softball Association for the operation of the youth baseball and softball leagues at Domwood Park with the Association compensating the County an amount equal to 40 percent of total fees collected.

2. Consider authorization and execution of Contract C117-2018 with the Hope Through Headphones student organization setting out conditions for the inaugural Mental Music Scene Concert at Lake Shawnee on April 7, 2018 with expenses offset by a special event fee of$500.00 and a donation of no less than $700.00 to the Parks and Recreation Foundation.

3. Consider authorization and execution of Contract C118-2018 with British Soccer, a division of Challenger Sports, laying out the terms and conditions of hosting clinics and camps for 2018 with estimated annual expenses under $600.00 and projected revenue around $1,150.00.

E. FACILITIES MAINTENANCE- Bill Kroll

1. Consider approval of request to utilize contingency funds for the emergency purchase from Sound Products of three replacement amplifiers for the public address/sound system used in the Sunflower Ballroom at the Maner Conference Center at a cost of $2,920.00.

2. Consider approval of request to award a bid to Samco to replace the electric water heaters located in the sub-basement ofthe Courthouse at a total cost of$12,945.00 with funding from the 2018 Capital Outlay.

3. Consider approval of request to proceed with renovations of the Courthouse Snack Bar with a budget of $41,662.00 with the following funding sources: 2017 Capital Outlay of $22,607 .00; District Attorney's budget of$10,000.00; District Court budget of$7,000.00; and 2018 Capital Outlay of$2,055.00.

F. COUNSELOR-Jim Crowl

1. Consider authorization and execution of Contract C119-2018 with Trane for purchase and installation of HVAC equipment at the East Topeka Learning Center at a cost of$279,832.00 to be reimbursed by Go Topeka.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

Shawnee 1 ~ounty '' ~ r f; P.arKs+ ~ recreation March 28,2018

TO: Board of Commissioners Shawnee County

FROM: John E. Knight, Directo} Parks + Recreation

RE: Presentation by John E. Knight, Director National Recreation and Parks Association Study

Purpose: Board of Commissioners recognition is requested on a presentation concerning the results of a National Park and Recreation Association's Economic Impact of Local Parks Study.

Justification: Our Parks + Recreation Master Plan is based on several guiding principles and objectives summarized below:

• Sustainably grow the best practices and quality services.

• Serve the relevant park and recreational needs of existing City of Topeka and Shawnee County residents who help support the department in meeting those needs.

• Further position the county as a regional and statewide destination, while protecting the accessibility of facilities for residents.

• Support the county to qualify for enhanced partnerships and funding opportunities in both the public and private sectors.

• Leave a positive legacy for current and future generations of Shawnee County.

As the department strives to meet these objectives it becomes imperative that our efforts be recognized. Parks + Recreation is improving and maintaining an extensive system of parkland, various bodies of water, continually growing trail system, sports fields, golf courses, community and aquatic centers, and providing recreation opportunities throughout. Parks are an economic engine, they help build community, they impact health both physically and mentally, and they are a necessity to preserving our natural environment.

The NRP A study proves our significant impact is worth considering as local parks and recreation agencies generated over $154 billion in economic activity and supported at least 1.1 million jobs. Further reports from the U.S. Census state that local parks and recreation agencies spent nearly

parks.snco.us

, , - , , - , - - - • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-2600

$31 billion in operations which then ripples through the U.S. economy as parks and recreation employees spend their paychecks.

Specifically in Kansas, parks and recreation transactions generated $812 million and provided nearly 8,000 jobs. Parks and recreation has a direct effect through operational spending, indirect effect through contracted vendors, and an induced effect which reflects the impact of consumer spending by our employees and our vendors' employees.

Economic Development: • 75% of corporate executives rate quality-of-life features as important factors when

choosing a location for a headquarters or factory.

Visitor Spending: • Parks and recreation amenities and appearances help spur tourism. NRP A results found

that people look for parks, trails, beaches and relaxing places when choosing a vacation destination.

Health and Wellness: •

•

•

•

Parks and recreation promotes improved physical and mental health - adding to quality of life but also helps lower medical and insurance costs. 73% of adults believe parks, trails and open space are an essential part of the healthcare system. People who use parks and open spaces are three times more likely to achieve the recommended levels of physical activity than non-users. Older adults engage in more than 3.5 times more physical activity in parks with walking loops.

Conservation and Resiliency: • Parks and recreation protects land, water, trees, open spaces and wildlife and improves air

and water quality in communities. • In addition to the natural benefits of trees, we carefully create runoff areas to capture,

direct and filter storm water runoff. This may involve directing runoff through grassy areas by which the storm water permeates to help remove silt and chemicals before it flows into waterways such as creeks, ponds and lakes.

Property Values: • Economic research demonstrates that homes and properties located near parklands have

higher values than those farther away. This means more tax dollars for local governments.

Parks and recreation in Shawnee County is considered by residents to be a central component of the quality of life and overall vitality of this community. Parks and recreation is an essential community service and we have to work hard to improve and maintain this obligation.

JEK/blt

OFFICE OF THE DISTRICT ATTORNEY THIRD JUDICIAL DISTRICT OF KANSAS

Michael F. Kagay, District Attorney

711 __:.----

MEMORANDUM

TO: Board of County Commissioners

FROM: Michael F. Kagay, District Attorney t"''.('-

DATE: March 27, 2018

RE: Request for Diversion Fund Payments

The District Attorney's Office wishes to pay the following invoices from their Diversion Fund account:

1) Beach, Julie for transcript fees a) Invoice No. 1017 dated March 20,2018 in the amount of$35.00

2) Binswanger Glass for glass door a) Invoice No. 1593020341 dated March 13, 2018 in the amount of $2,769.00

3) Fastsigns for door lettering a) Invoice No. 61195 dated March 15, 3028 in the amount of$127.50

4) Independent Stationers for office supplies a) Invoice No. 275855 dated March 20,2018 in the amount of$244.48 b) Invoice no. 276080 dated March 21, 2018 in the amount of$91.29

5) Lincoln Journal Star for legal publication costs a) Invoice No. 736977 dated March 16, 2018 in the amount of$73.15

6) Rogers, Meghan for transcript fees a) Invoice No. 2003 dated March 22, 2018 in the amount of $411.50

7) Staples for office supplies a) Invoice No. 3371765076 dated $69.60

The District Attorney's Office hereby requests placement on the consent agenda for consideration of the above itemized invoices, in the total amount of $3,821.52, to be paid from the Diversion Fund account.

Shawnee County Courthouse 200 SE 7th Street, Suite 214 • Topeka, Kansas 66603 • (785) 251-4330

/

-

BINSWANGER GLASS #593 211 WEST 37TH

, TOPEKA, KS 66611

File

WO # W593078097

PH:(785) 267-4090 FAX:(785) 267-7045 Federal Tax ID: 45 2494422

Remit To: PO Box 679331. DALLAS. TX 75267-9331 n

P/0#: Gust State Tax ID: KS: KSDLA7JLOY Invoice: 1593020341 Date: 3/13/2018 Taken By: CChristman

Installer: GILFILLAN RANDY

SalesRep: BETHEL TIM Bill To,

Gust Fed Tax ID: Ship Via:

Adv. Code:PR

SHAWNEE COUNTY COURTHOUSE 200 SE SEVENTH TOPEKA, KS 66603

(785) 233-8200

Qty Part Number Description 1 SPECIAL METAL NEW NARROW STYLE ALUMINUM

AND FRAMING 1 6115-AL ADJ #1-#5 Surf Clsr Clear DoorCntls

(016) 1 CS-CSC2M LABOR TO FAB AND INSTALL

1 DCHD15783-AL FULL SFC HD CONT HINGE-83"CL

2 LAMCLRCUT -1/4" (13 5/8" x 82 5/8") 1/4" Clear Laminated Cut Size (003)

1 LAMCLRCUT-1/4" (31" x 76 1/2") 1/4" Clear Laminated Cut Size (003)

2 FGCLRCUT -1/4" (13 5/8" x 14 1/2") 1/4" Clear Annealed Cut Size Glass (007)

1 FGCLRCUT-1/4" (36 5/8" x 14 1/2") 1/4" Clear Annealed Cut Size Glass (007)

Time: 02:48 PM

Sold To:

SHAWNEE COUNTY COURTHOUSE 200 SE SEVENTH TOPEKA, KS 66603

List Disc% Sell $1,650.00 0 $1,650.00

$84.00 0 $84.00

$800.00 0 $800.00 $80.00 0 $80.00 $37.00 0 $37.00

$81.00 0 $81.00

$0.00 0 $0.00

$0.00 0 $0.00

Happy with your service? Please rate us on Yelp, Facebook, or Google. #BestlnGiass

Thank You for your patronage.

Installer: GILFILLAN RANDY

Instructions: 2nd floor, ask for kathy (251-4390)

ESTIMATE TO INSTALL NEW STORE FRONT DOOR WITH SIDELITES AND TRANSOM IN HALLWAY

Sub Total: ·

Tax: • I

Customer's Signature: NET 30 On Account: Binswanger Glass #593 211 West 37th TOPEKA, KS 66611 PH:(785) 267-4090 FAX:(785) 267-7045

Total $1,650.00

$84.00

$800.00 $80.00 $74.00

$81.00

$0.00

$0.00

$2,769.00

$0.00

$2,769.00

FA5f5/GN5 1'1ore than fast. More than signS:

5999 SW 22nd Park St. Suite C Topeka, KS 66614 (785) 271-8899

More than fast. More than signs. ® [email protected]

Created Date: 3/15/2018

I DESCRIPTION: DA Badge w/lettering

Bill To: Shawnee County District Attorney

200 SE 7TH

Ste. 214

Topeka, KS 66603

us

Ordered By: Kathy Beach

Email: [email protected]

Work Phone: (785) 251-4390

Tax ID: KSDLA7JLOY

NO. · Product suinmary

1 DA Badge w/lettering

1.1 Vinyl- Cast (RTA HxW)-

1.2 Vinyl- Cast (RTA HxW)-

1.3 Labor- Truck -

Thank you for the order.

Generated On; 3/23/2018 2:46PM

INVOICE INV-61195

Installed: Shawnee County District Attorney

Kathy Beach

200 SE 7TH

Ste. 214

Topeka, KS 66603

us

Salesperson: House Topeka Kansas

Qrv UNIT PRICE· TAxABLE

1 $127.5000 $0.00

Subtotal:

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- J.\JViouNt . . . . : ~-

$127.50

$127.50

$0.00

$0.00

$127.50

$0.00

$127.50

Page 1 of1

Remit Independent Stationers, Inc. To: 5600 N River Road, Suite 700

Invoice Questions: 847-261-0052 Rosemont, IL 60018 Contract No.: R141701 800-231-9848

Sold SHAWNEE COUNTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

Local Delivery Provided By: OFFICE PLUS OF KANSAS

SALES INVOICE

Sales Invoice Number: SI00275855

Sales Invoice Date: 03/20/18

Page: 1

Ordered Bv: Kathv Beach

Ship DISTRICT ATTORNEY

To: Kathy Beach

200 SE 7TH RM 214

DISTRICT ATTORNEY

TOPEKA, KS 66603

I ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE

r PNW202310 000000 04/19/18

PNWitem Description Ord Qty Ship Qty Unit Price Total Price

Customer ID:

UNV12113 FOLDER,MLA,1/3CT,LTR,1 00 1 BX BX

PerTCPN Contract# R141701

RAC04675EA SPRAY,DISINFECTANT,LYSOL 3EA EA


RAC77925EA WIPES,DSINFCTNT,LYSOL,SP 3EA EA

Per TCPN Contract# R141701

KCC93060 SANITIZER,HAND,INSTANT,8 3 EA EA


PENZL31W PEN,CORRECTION, FNPT 3EA EA


OFX00019 SUGAR, CNSTR,200Z 2EA EA


OFX00020 CREAMER, CNSTR, 120Z 2 EA EA

PerTCPN Contract#R141701

HEWCF237A CRTDG,LSR,BK,HP 37A 1 EA 1 EA 244.48 244.48

244.48 Transferred to page 2 ................................ .


Invoice Questions: 847-261-0052 Rosemont, IL 60018 Contract No.: R141701 800-231-9848

Sold SHAWNEE COUNTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

Local Delivery Provided By: OFFICE PLUS OF KANSAS

SALES INVOICE

Sales Invoice Number: SI00275855

Sales Invoice Date: 03/20/18

Page: 2



To: Kathy Beach

200 SE 7TH RM 214

DISTRICT ATTORNEY

TOPEKA, KS 66603

r ACCT. NO. Sales Order No. CUSTOMER PO DEPARTMENT DUE DATE

I 1

PNWitem Customer ID:

PNW202310 000000

Description

Transferred from page 1 ........................... . MKL 15048 FOOD,SAL T SHAKER,40Z, WH

Item # BOS02257 removed fro

Item# FA090109 removed from

Amount Subject to Sales Tax

0.00

(End of Report)

Amount Exempt from Sales Tax

244.48

04/19/18

Ord Qty Ship Qty Unit Price Total Price

244.48

SEA EA

Subtotal: 244.48

Total Sales Tax: 0.00

Total: 244.48

Local Delivery Provided By: SALES INVOICE U independent

OFFICE PLUS OF KANSAS

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Invoice questions: 847-261-0052 Rosemont, IL 60018 Contract No.: R141701 800-231-9848

Sold SHAWNEE COUNTY

To: 200 SE 7TH ST

TOPEKA, KS 66603

I ACCT. NO. Sales Order No. CUSTOMER PO

I ~-r--- PNW203530 000000

PNWitem Description Customer ID:

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QUA41615 ENV,CAT,ANTIMICROBIAL, 1 OX


UNV28068 NOTE,3X3RCYC,18/PK, YW


UNV28068 NOTE,3X3RCYC, 18/PK, YW


Amount Subject to Sales Tax

0.00

(End of Report)

Amount Exempt from Sales Tax

91.29

Ord Qty

3RM

1 BX

6 PK

4 PK

Sales Invoice Number: 5100276080

Sales Invoice Date: 03/21/18 ·

Page: 1



To: Kathy Beach

200 SE 7TH RM 214

DISTRICT ATTORNEY

TOPEKA, KS 66603

DEPARTMENT

Ship Qty Unit Price

3RM 5.00

1 BX 31.49

6 PK 4.48

4 PK 4.48

Subtotal:

Total Sales Tax:

Total:

DUE DATE

04/20/18

Total Price

15.00

31.49

26.88

17.92

91.29

0.00

91.29

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Shawnee County District Attorney

200 SE 7TH STREET STE 214

TOPEKA KS 66603

FIRST INVOICE

Financial Services PO Box80499

lincoln. NE 68501-0499 888-588-8243

t&tkirt ehecks payable to: Lincoln Journal Star

Customer Nbr:

Phone: (785)251-4516

Date: 03/20/2018

Page:

Amount Paid: ------ Card#: Exp Date: __ I __

Check#: ------ Signature: •t•~-~ ~~:

Date: .03/16/2018 Ref#: 736977 Total: 73.151

Lee Enterprises no longer accepts credit card payments sent via e-mail. Emails containing credit card numbers will be blocked. Please use the coupon above to send credit card payment to the remittance address located in the upper right comer. You may also send the coupon to a secure fax at 855-628-8948.

·-T --· .. Lines--. r··- Total

03/16/18 736977 INV HRG Auxier 17JC000389 69 73.15

,Remarks: Total Due: 73.15

Fremont Area Shopper • Wheels For You • Penny Press

STAPt.ES' Business Advantage

3/13/18 3371765076

4/12/18 Net 30 Days 69.60

INVOICE Staples Business Advantage Federal ID #:04-3390816

Bill to Account: 412614

1005298 01 AB0.408 riAUTO 22817756603-393227 -C01-P05303-I

SHAWNEE COUNTY PURCHASING MICHELLE HAGEMAN 200 SE 7TH ST RM 8-27 TOPEKA, KS 666d3-3932

Budget: Ct:r : Budget: Ct:r Desc: Po Number : P o Desc Release Release Desc

order Line Item Number

1 954053

Freight: .00

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Delivery date and time:

Ship to Account: SBAWCOPURCH

SHAWNEE COUNTY PURCHASING

ATTN: KATHY BEACH

200 SE 7TH ST

200 SE 7TH, ROOM 214,

TOPEKA, KS 66603-3933

Invoice Number: 3371765076 order 7193848254-000-001 Ordered By KATHY BEACH order Date 3/12/1~

order Qt

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sub-Total: Total:

Invoice Payment Inquiries 888-753-4103 PO BOX 83689, Chica 0 IL 60696-3689

unit Price 11.60

Extended Price

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Page: 1

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Shawnee County /1/ ...,.

Office of County Clerk 1 CYNTHIA A. BECK ~-

TO:

FROM:

RE:

DATE:

785-251-4155 Fax 785-251-4912 200 SEth Street Room 107 www.snco.us Topeka, Kansas 66603-3963

MEMORANDUM

BOARD OF COUNTY C~~SIONERS

Cynthia A. Beck, Coun~k .

2017 Township, Fire Districts & Shawnee Center Cemetery ANNUAL REPORTS

April 5, 2018

I am forwarding herewith the annual reports for the year ending December 31, 2017, as submitted by the township Trustees and Treasurers in compliance with K.S.A. 80-410 (a) (b), Shawnee County Fire Districts K.S.A. 80-1544(b) and Shawnee Center Cemetery K.S.A. 17-1372 as follows:

Auburn Silver Lake

Dover Soldier

Fire District No. 1 Shawnee Heights Fire

Grove Menoken Mission Monmouth Rossville Tecumseh Topeka Williamsport Fire District No. 2 Fire District No. 3 Fire District No. 4 Shawnee Center Cemetery

We have verified the mathematical accuracy of the above reports or have reconciled any differences and have traced payments :fi·om the Shawnee County Treasurer's transaction register to the Township Treasurer's Reports.

In view of the foregoing, I recommend that the reports be accepted and that the acceptance be reflected in the minutes of the Board of County Commissioners.

CAB/lr

Attachments: Township Trustees' and Township Treasurer's Reports

Fire Districts Reports Cemetery District Report

Bccmemo annualreports/annual reports/db

Shawnee County ~ Department of Public Works 3

1515 N.W. SALINE STREET o SUITE 200 o TOPEKA, KANSAS 66618-2867 785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

MEMORANDUM

Date: March 28,2018

To: Board of County Commissioners for CONSENT AGENDA

From: Thomas F. Flanagan, P.E. ~-},~ ~ Deputy Director of Public Works /

Re: Right-of-Way Acquisition SE 29111 Street- KTA Bridge to SE Croco Road Project No. S-121037.00

Public Works has reached agreement with the property owner listed below for right-of-way necessary to construct the above referenced project.

Public Works requests authorization to pay the settlement amount listed below.

Owner Item Tract No. Value Juan Perez-Dominguez and Temporary Construction

17 $9,390.00 Leticia Flores Serrano Easement

The Board of County Commission approved a Project Budget for this project at their regular schedule meeting of October 5, 2017.

Funding sources for this project come from the following: • 2004 Countywide Yz cent Sales Tax Residuals • 2017 Countywide Yz cent Sales Tax- Bridges • FFY 2018 & 2019 Federal Fund Obligation Authority available for Exchange with

KDOT for state dollars. • Public Works Operating Budget 2018 & 2019 (10PWOOO /50810.

Sufficient funds are available in Account GL 32BPOOO I JL 395002713. No detrimental budgetary implications are anticipated as a result of this requested expenditure.

attachment

Shawnee County Department of Community Corrections

712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251-5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probation Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

To: From:

MEMORANDUM

Board of Shawnee County Commissioners Rebecca Cartmill, Director

~}

Ref: Date:

Shawnee County/2nd District Adult Comprehensive Plan and Budget FY 2019 3/27/2018

Commissioners:

I am submitting the 2018-2019 Shawnee County/2nd District Adult Comprehensive Plan and Budget for approval.

2nd District enjoyed a slight increase in funding for 2019, but Shawnee County's budget took a significant reduction for the coming year. While final allocations will not be out until sometime in late May or early June, I expect the cut to remain. Marie McNeal with the Kansas Department of Corrections stated that the change became necessary due to less than anticipated revenue in the fee fund that was established when Community Corrections began supervising 3rd and subsequent DUI offenders. Shawnee County received $38,000 less in DUI funding for fiscal year 2019. Overall our 12 month population dropped in Shawnee County from 710 last year to 620 at the end of December 2017. This decrease in population along with the reduction that occurred in higher risk offenders (fewer Ievell and 2 high risk) was another factor that contributed to the reduced funding for our agency.

While there is no way to be able to predict trends in population, we will have an officer retiring in September of 2018, and will not replace him, utilizing this money for items we can't fund currently.

Attachment A

Name: Shawnee County Gommunity Corrections Address: 712 S. Kansas Ave. 3rd Floor City: Topeka Zip Code: 66603-3821 Telephone: 785-251-5401 Fax: 785-233-8983 E-Mail: [email protected] Host

Name: Rebecca Cartmill Title: Telephone: 785-251-7812 Ext.: Director

Address Cell Phone: 785-806-1569 (If Different From Agency)

E-Mail: [email protected]

S-1 S-2 S-3

D Residential DAISP D Residential DAISP D Residential 0AISP

Address: Address: Address:

Phone: Phone: Phone: Fax: Fax: Fax: No. OfStaff: No. OfStaff No. OfStaff:

Attachment B

ADVISORY/GOVERNING BOARD MEMBERSHIP

Instructions: Provide all of the requested information for each advisory/governing board member who will serve during the fiscal year(s). KSA 75-5297 governs advisory board membership, qualifications, and appointment provisions. Please use an asterisk(*) to identify the Chairperson of the Advisory/Governing Board. In the "Ethnicity" column, enter the most accurate, e.g., American Indian or Alaskan Native (1), Asian or Pacific Islander (A), Black (B), Hispanic (H), White (W).

Enforcement ()istrict Prosecution Charles Kitt Assistant M w 06/2017 !\ttorney District

!\dministrative Judiciary Honorable District Judge M w 06/2017 Judge Mark Braun

!\dministrative Judiciary Charles Court M w 06/2017 Judge Hydovitz Administrator

County General Kent Reed, Education M w 06/2017 Commission *Chairperson Consultant,

Kansas Department of Education

County General Frank Administrator, M B 06/2017 Commission Henderson Topeka

Rescue Mission

County General Walter Attorney at M w 02/2017 Commission Schoemaker Law

County General Matthew Deputy Chief M w 06/2017 Commission Simpson of Police

Washburn U City Council General Bill Persinger CEO, Valeo M w 06/2017

Behavioral Health

City Council General Shawn Officer, M w 06/2017 Kimble Topeka Police

General Joel US Probation M w 11/2017 Council Cromwell Officer

06/2019

06/2019

06/2019

06/2019

06/2019

02/2019

06/2019

06/2019

06/2019

11/2019

Program Name

Thinking For A Change /Male Group

Thinking For A Change/ Female Group

For FY 18-19 we will be using MRT,Moral Reconation Therapy.

Provider*

Shunga Creek Mental Health Services /Jim and Mary Woodward, LSCSW's Shunga Creek Mental Health Services/Jim and Mary Woodward, LSCSW's

Certified trainers Clay McCarter and Jimmy Zirkle, Juvenile Officers with Shawnee County Community Corrections

Attachment C

Total Admissions # Successful % Successful

28 18 64%

19 8 42%

Attachment C

*Please list your agency name if the program is facilitated by staff within your agency or the name of the name of the provider if you have contracted with an outside source.

If unavailable, but needed, describe to this service.

Service Work YES If unavailable, but needed, describe

to · this service. NO

If unavailable, but needed, describe zmz'Jte1ne1'll this service.

NO If unavailable, but needed, describe

to this service. Services

If unavailable, but needed, describe to this service.

If unavailable, but needed, describe this service.

YES

If unavailable, but needed, describe to · this service.

Attachment D

Current and New Resources

THROUGH BEHAVIORAL HEALTH GRANT WE WILL PROVIDE MEDICATIONS FOR INDIGENT CLIENTS

Attachment D

Current and New Resources- Continued

en to ring NO If unavailable, but needed, describe any plan to implement this service.

ansportation Assistance NO If unavailable, but needed, describe any plan to implement this service.

:ilities (heat, electric, phone, water) NO

If unavailable, but needed, describe any plan to implement this service.

fHER: m CLUB SERVICES NO

Attachment E

Curriculum Review Form

NAMEOFCURJUCULUM: ----------------------------------

Date Reviewed ----Approved _____ _ ·Disapproved ____ _

How does the curriculum assist adult probationers in developing and using internal controls to address dynamic risk and need areas so that the probationer is less likely to engage in criminal behavior?

KDOC Comments:

Select the LSI-R© domains being targeted by delivering this training to staff in risk reduction and intervention.

D D D D D

Criminal History Emotional/ Personal Financial Accommodation Companions

KDOC Comments:

D D D D D

Education I Employment Attitudes I Orientation Family I Marital Leisure I Recreation Alcohol/ Drug

What research led the applicant to implement this training as a component of their Comprehensive Plan?

KDOC Comments:

How will the applicant measure the impact of the training on the agency and/or adult probationers?

Attachment E

KDOC Comments:

How will this training initiative be utilized within the Comprehensive Plan?

KDOC Comments:

Is this curriculum appropriate for correctional personnel to deliver? Please include a discussion of appropriateness for use with probationers, trainer credentials, and duties that this training will allow officers to perform.

KDOC Comments:

Attachment F

Collaborative Partnerships

~: < ' > ', , ,,

, ,

, Agency Pa±fuersliips .. :, ColJ!lllent Kansas Department of Corrections Provides training, agency oversight, sets goals and

standards for state agencies, provides and maintains TOADS data base.

Community Corrections Advisory Board Provides oversight of the agency approves budgets and outcomes, reviews programs and grant plan

District Attorney's Office Provides a representative to the advisory board, works with officers in court, files revocation paperwork

District Court Judges Sit on advisory board, sign custody slips, transportation orders, continue or extend court hearings, call officers/management for ideas

Court Services Help provide case materials for offenders that may be assigned to ISP, or offenders sent due to revocation from court services probation

2nd District Chief Court Services Officer Provides feedback to administration on officer's performances in 2nd district, provides case materials for offenders assigned to ISP in 2nd district.

Drug and Alcohol Treatment Providers Give treatment attendance ,and participation feedback, monthly attendance sheets, meet with officers and offenders to strategize on treatment alternatives if necessary, provide treatment for SB 123 and SB 67 offenders.

V aleo Behavioral Health Care Provide medication and therapy appointments, provides mental health support and housing for SPMI clients, Genoa Pharmacy on site for medication vouchers from ISP

Jimmy Zirkle and Clay McCarter, Juvenile Provides Moral Reconation Therapy course for Intensive Supervision Officers, Shawnee medium to high risk offenders. County Community Corrections, certified MRT facilitators Kansas Legal Services Provide an OWDS specialist to facilitate job club, a

group that meets twice weekly to remove barriers to employment, resume building and mock interviews.

Regional Alcohol and Drug Assessment Center Provides drug and alcohol assessments to access state funded treatment, provides a Care Coordinator and Recovery Coach through the Behavioral Health Grant to work with offenders battling addiction and mental health issues.

Attachment F

Law Enforcement Hold meetings to discuss persons of interest, enforces warrants, and letters of arrest.

Shawnee County Adult Detention Center Provides incarceration for offenders waiting for court, 72 hour jail sanctions, and work release program for 3rd DUI offenders so they can maintain employment while serving their sentence.

Genoa Pharmacy Through the Behavioral Health Grant we have made an agreement to provide funding for medications for indigent clients. This pharmacy is located on site at Valeo Behavioral Health Center.

Friends of Recovery/Oxford House Through our funding we have provided move in fees and first month's rent for indigent offenders that need a structured living environment to aid in their recovery. Friends of Recovery oversee all Oxford Houses in the Shawnee County Area.

Attachment G

Agency Name: ___ Shawnee County Community Corrections ______ _

Agency Director: __ Rebecca Cartmill. _______________ _

My signature certifies that I did assist in the development, completion and review of the agency's Comprehensive Plan, Budget Summary and Budget Narrative attached hereto. I further certify that:

1. The plan, including budget documents and other attachments, complies with the written directions sent to me by the Kansas Department of Corrections (KDOC).

2. The plan, including budget documents and other attachments, complies with applicable Kansas Statutes (KSA), Kansas Administrative Regulations (KAR), KDOC Standards and KDOC Financial Rules and Guidelines.

3. The agency is willing to actively plan for implementing the consistent set of statewide policies to help guide the supervision and revocation process of probationers on Community Corrections Supervision.

4. The agency will provide timely, complete and accurate data to the KDOC regarding agency operations and outcomes to include any reports required per Kansas Statutes (KSA), Kansas Administrative Regulations (KAR), KDOC Standards and KDOC Financial Rules and Guidelines or special requests from the KDOC.

Furthermore, my signature certifies that acceptance of state grant funds awarded by the KDOC for the grant period July 1, 2018 through June 30, 2019 indicates that as the "Grantee" I acknowledge and agree to comply with all the conditions outlined below:

1. Utilize grant funds for the development, implementation, operation and improvement of community correctional services pursuant to K.S.A. 75-5291 through 75-52,113 and amendments thereto, as submitted in the attached comprehensive plan funding application.

2. Assume the authority and responsibility of funds received through KDOC and ensure compliance with all applicable Federal and State laws, Regulations and KDOC Financial Rules, Guidelines and Reporting Instructions. Any and all costs associated with noncompliance under this section shall be the responsibility of the Host County.

3. Acknowledge that the use of state grants funds is prohibited for out-out state travel and training. Any and all costs associated with non-compliance under this section shall be the responsibility of the Host County.

4. Acknowledge that if, in the judgment of the Secretary of the Department of Corrections, sufficient funds are not appropriated to fully continue the terms of this agreement, KDOC may reduce the amount of the grant award.

Attachment G

5. Comply with K.DOC Community Corrections standards, policies and procedures. 6. Follow all applicable state and federal laws related to confidentiality of client

information. This provision is not intended to hinder the sharing of information where necessary to effect delivery of services when undertaken in compliance with applicable laws.

7. Neither assume nor accept any liability for the actions or failures to act, either professionally or otherwise, ofK.DOC, its employees and/or its contractual agents.

8. Not consider employees or agents of the Grantee as employees or agents ofK.DOC. Grantee accepts full responsibility for payment of unemployment insurance, worker's compensation and social security, as well as all income tax deductions and any other taxes or payroll deductions required by law for its employees or agents in work authorized by the comprehensive plan.

9. Submit problems or issues regarding the terms ofthis grant in writing to the K.DOC Deputy Secretary of Community and Field Services for fmal review and resolution.

10. If any provision of this grant violates any statute or rule of law of the State of Kansas, it is co · dered ed to onform t statute or rule of law.

Date

Date

Admess: __________________________________________________________ ___

Phone: Fax: Email: -------- --------------

Board of County Commissioners Chairperson (Host County Only) Date

Admess: __________________________________________________________ ___

Phone: Fax: Email: ----------- --------- -----------------------

County: __________________ __

Multi-county agencies shall obtain the signature of the County Commission Chairperson of EACH county, unless either of the followillg is true:

../ The counties have entered into an Inter-local Agreement that specifically states that the host county commission chairperson can sign fot all counties. If so, only the signature of the host county commission chairperson is necessary .

../ The counties have entered into an Inter-local Agreement that bestows the counties' governing authority onto the community cottecti.ons advisory boatd If so, no county commission chairperson signature is requited

Please use the following page if additional County Commission Chairperson signatures are required for your agency

Attachment G

Board of County Commissioners Chairperson Date

County: __________________ __


County: __________________ __


County: __________________ __


County: __________________ _


County: __________________ __


County: __________________ __


County: ____________________ _


Attachment H

Approved Curricula

The Capabilities Awareness Profile (CAP); Prairie View, Inc.

Clinical Guidelines for Implementing Relapse Prevention Therapy; G. Alan Marlatt, PhD., George A. Parks, PhD., and Katie Witkiewitz, PhC., Addictive Behaviors Research Center, Department of Psychology, University of Washington, Seattle, WA.

Creating a Process of Change for Men Who Batter: The Duluth Curriculum

Cross Roads; National Curriculum & Training Institute, Inc (NCTI)

Decision Points; Jack Bush, Julianna Taymans, Steve Swisher, and Charles Robinson

Eight Stages of Learning Motivational Interviewing; William R. Miller, PhD. and Theresa Moyers, PhD.

Evidence-Based Practices in Corrections and Motivational Interviewing; The Carey Group

Family Peace Initiative; Halley Counseling Services, P .A.

Financial Peace University; Dave Ramsey

Getting It Right: Contributing to the Community; The Change Companies

Good Days Ahead: The Multimedia Program for Cognitive Therapy; Jessie H. Wright, M.D., PhD., AndrewS. Wright, M.D. and Aaron T. Beck, M.D.

Moral Reconation Therapy (MRT); Gregory Little, Ed.D. and Kenneth Robinson, Ed.D.

Moving On; Marilyn Van Dieten, Ph.D. for Orbis Partner Inc.

Thinking for a Change, National Institute of Corrections

TruThought; Truthought™, LLC

Courage to Change; The Change Companies®

Cognitive Behavioral Interventions - Substance Abuse (SAP) - University of Cincinnati Corrections Institute

Introduction to Cognitive Behavioral Interventions, University of Cincinnati Corrections Institute

Seeking Safety, Treatment Innovations, LLC.

Attachment I

ORGANIZATONAL CHART

ORGANIZATIONAL CHART --CURRENT SHAWNEE COUNTY COMMUNITY CORRECTIONS

SERVING THE 3RD JUDICIAL DISTRICT (SHAWNEE) AND 2ND JUDICIAL DISTRICT (JACKSON, JEFFERSON, POTTAWATOMIE & WABAUNSEE)

BOARD OF SHAWNEE COUNTY COMMISSIONERS MICHELE L. BUHLER, ROBERT E. ARCHER AND KEVIN J. COOK, CHAIRPERSON

COMMUNITY CORRECTIONS ADVISORY BOARD CHAIRPERSON - KENT REED

JUVENILE CORRECTIONS ADVISORY BOARD CHAIRPERSON - ROGER DIRKS

DIRECTOR REBECCA CARTMILL

r

3RD DISTRICT ADULT ISP 2nct DISTRICT ADULT ISP

r

!

1 OFFICE MANAGER II: KIMBERLY TAYLOR

OFFICE ASSISTANT 1: TAMARA SIMPSON

1

3RD DISTRICT JISP/CCMA CONDITIONAL RELEASE

Attachment I

CCM - Community Case Manager ISO- Intensive Supervision Officer DM - Division Manager

Shawnee County and Second District Comprehensive Plan 2018-2019

Introduction

Shawnee County Community Corrections mission statement is: "to enhance public safety and promote client success through the use of evidence based supervision." The eight principles for evidence based practices and effective interventions are the core of our efforts to improve community safety and reduce recidivism.

For the past several years we have provided several interventions to help offenders with a variety of issues that have prevented them from leading crime free lives. We have provided Thinking For a Change cognitive behavior groups to help with the criminogenic domain of Attitudes/Orientation, as well as Job Club to help reduce barriers to employment. Content of the Job Club program involved building resumes, mock interviews, filling out applications on line and helping offenders explain a felony conviction to a potential employer. Based on budget cuts for the next year, these interventions will no longer be available. Through the Behavioral Health Grant, we have collaborated with Heartland Regional Alcohol and Drug Assessment Center (RADAC) to include a Care Coordinator and Recovery Coach to boost the success of offenders struggling with drug and alcohol addiction as well as mental health issues. The Recovery Coach is a person with a working knowledge of community resources who understands the many obstacles throughout the journey of recovery. It is the primary goal of a Recovery Coach to help the client become connected and engaged in the recovery community. The Care Coordinator advocates for the offender in the following areas:

• Obtain drug and alcohol assessments and referrals to treatment services when appropriate

• Explore mental health treatment options • Assist with housing needs • Create a plan to determine needs, develop goals and reduce barriers • Establish a support system in the community • Perform a Substance Abuse Subtle Screening Inventory (SASSI) on all new clientele

The agency has also received funding for medication vouchers to help offenders who cannot afford their medications through Genoa Pharmacy located on site at Valeo Behavioral Health Recovery Center.

Shawnee County Community Corrections has provided funding for barterer's intervention assessments, sex offender assessments; Oxford House (a drug and alcohol safe house) funding for move in fees and first month's rent, mental health evaluations, drug and alcohol assessments, and counseling as needed. Due to the large cut to the 2018-2019 budget, many of these interventions will not be available.

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Officers are trained and certified in providing Level of Services Inventory Revised (LSI-R) assessments, utilizing effective practices in community supervision (EPICS), and motivational interviewing. They collaborate with treatment providers in the community to ensure common goals are set for the offender and to verify their compliance and attendance. The agency has two officers trained in administering the "Static 99", a risk tool for adult male sex offenders. As previously mentioned, the Heartland RADAC care coordinator administers the Substance Abuse Subtle Screening Inventory with all new clientele.

Significant differences between successful probation population and the population of probationers revoked for condition violations and/or new charges during FY 17-18.

Significant differences between the successful probation population and the probationers revoked last year for conditional violations and/or new charges are listed below.

The following charts show comparisons of initial and discharge LSIR domains of both the successful offenders and the unsuccessful offenders last year in both Shawnee County and 2nd·

The chart below was made from running a yearly report of initial LSIR to discharge LSIR

performance to get the information to compare criminogenic domains of the LSIR.

Second District:

Domain

Criminal History Education/Employment Financial Family/Marital Accommodations Leisure/Recreation Companions Alcohol/Drug Emotional/Personal Attitudes/Orientation Total

Shawnee County:

Domain

2

Successful client reduction in risk 6% 58% 24% 45% 41% 45% 45% 70% 32% 45% 76%

Successful client reduction in risk

Unsuccessful client Difference reduction in risk 0% 6% 0% 58% 12% 12% 12% 33% 25% 16% 0% 45% 25% 20% 25% 45% 25% 7% 12% 33% 25% 51%

Unsuccessful client Difference reduction in risk

#1

#3TIE

#2 TIE

#2TIE

#3TIE

Criminal History 6% 6% 0 Education/Employment 38% 12% 26% #3 Financial 26% 6% 20% Family/Marital 25% 19% 6% Accommodations 31% 19% 12% Leisure/Recreation 30% 12% 18% Companions 36% 9% 27% #2 AlcohoVDrug 48% 12% 36% #1 Emotional/Personal 29% 19% 10% Attitudes/Orientation 40% 34% 06% Total 60% 16% 44%

The three top criminogenic domains between successful and unsuccessful clients in Second

District were: 1. Education/Employment 2. A tie between: Leisure/Recreation and Alcohol/Drug. 3. A tie between: Attitudes/Orientation and Family/Marital.

The three top criminogenic domains between successful and unsuccessful clients in Shawnee County were: 1. Alcohol/Drug: 2. Companions; and 3. Education/Employment.

Shawnee County Community Corrections received additional funds through the Behavioral Health Grant for the past three years. These funds resulted in the continuation of employment of the RADAC Recovery Coach and RADAC Care Coordinator. Officer caseloads are currently higher than they have ever been. These positions helped officers by facilitating mental health evaluations, making referrals to various treatment services in the community and facilitated

payment of medications for indigent clients through Genoa Pharmacy located on the Val eo Behavioral Health campus. The Care Coordinator also performs a "SASSI" on new clients coming on to probation. Both the Recovery Coach and Care Coordinator provided on site counseling on addiction and mental health issues.

These funds were also used to pay for indigent clientele to attend anger management class and

court-ordered barterer's intervention courses in the community.

Use of the additional behavioral health funding has positively impacted the successful implementation of the FY 17-18 Comprehensive Plan. Shawnee County/2nd District is one of the

second largest adult ISP programs in the state with one ofthe highest (if not the highest) success rate in the state. For clients who have been unsuccessful in the past on Court Services due to

mental health issues, addiction or inability to pay for mandated classes, our focus on wrap around services to address these problems has produced favorable outcomes for most clients.

Significant changes by judicial or prosecution decisions:

Senate bill 367 which changed most aspects of juvenile probation has had significant effect.

More cognitive behavioral programs like Moral Reconation Therapy and Crossroads are being

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delivered by our staff to help juvenile offenders begin to think more positively. Uniformity in how we deal with violations with the Graduated Responses Grid has helped and Senate Bill 367 encouraged us to utilize electronic monitoring as an alternative to detention in addressing violations. However the removal of tools such as arrest letters and sanction house that served as immediate sanctions are still needed. Though the Graduated Responses Grid is handy it may need some tweaking in order for officers to use some sanctions more freely such as electronic monitoring. We still have had juveniles enter KDOC custody though the placement options have

been removed. It seems that Department of Children and Families may be slowly coming around but this will take time.

The population that will be targeted for risk reduction:

Shawnee County Community Corrections will continue to concentrate our efforts and resources on medium to high risk offenders. Statistically these offenders are more prone to revocation and prolonged periods of incarceration. See chart below.

District Levell Level2 Level3 Level4 Total revocations revocations revocations revocations Revoked in

FY 2017 2na Judicial 6 5 1 0 12 District

Shawnee 24 20 7 3 54 County

We will continue to concentrate on the criminogenic domains of Alcohol/Drug with the multitude of services available in our area for this issue; offenders with high scores in Attitudes/Orientation will be urged to complete the Moral Reconation Therapy course facilitated by two of the juvenile officers trained in this. All new offenders will go through a behavioral health orientation with the Care Coordinator to administer the SASSI and refer clients on to further systems of care they may require. Fortunately we have a large pool of resources to tackle the criminogenic domain of Alcohol/Drug in the Shawnee County area. This is also an important criminogenic domain to address since it impacts so many offenders, their employment status and living arrangements. Heavily addicted offenders are frequently unemployed and homeless when they are placed on Community Corrections. Currently 44.5% of offenders in Second District are medium to high risk. In Shawnee County, 55.1% are medium to high risk on their LSI-R's.

Integrated Model

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1. Organizational Development:

How does the agency craft recruiting and hiring practices to ensure agency culture is aligned with the agency's implementation of evidence based practices (i.e. what qualities/skills, characteristics or philosophies is sought in applicants to ensure agency culture is aligned with evidence-based practices?)

All applicants interested in a position in our agency must already be employed by Shawnee County. Applicants are screened by the county Human Resources Department. Once they pass this screening, the applications are forwarded to this agency for interviews. All interviewees receive a written narrative as well as a verbal question and answer session with the Director, the Division Managers and one of the Intensive Supervision Officers. The following skills and characteristics and philosophies we seek are listed below.

Knowledge of:

• Principles, methods and procedures to facilitate continued adjustment of criminal offenders within their environment. • Human behavior and interpersonal relationships. • Basic terminology and concepts of probation and other court services. Ability to:

• Interact with clients, public and stakeholders in order to establish and maintain professional working relationships. • Address negative behavior by redirecting the offender to more pro-social, non-criminal actions. • Convey respect for the criminal offender, communicate information concisely and accurately, and maintain composure under stressful conditions. • Communicate effectively, both orally and in writing, using the English language. • Maintain extensive records. Such records may be subpoenaed in court and are subject to audits by the agency and the State. • Work as a team member as well as independently without direct supervision. Skill in:

• Verbal and written communication. • Typing and data entry skills.

Describe in detail the process of how staff are given and receive performance feedback. How are these practices used to enhance staff skill acquisition?

Staff receives performance feedback in the following ways: one-on-one monthly meetings with the Division Manager to discuss officer concerns with caseload issues, time management and opportunities for personal development, yearly evaluations, and yearly step (salary) increases, audits of case files, filming of staff performing an LSIR and reviewing the video with their supervisor. Supervisors also run reports such as client activity reports, UA reports, and

5

successful completion reports on a monthly basis. We have held trainings on a variety of subjects

including mental health issues and time management. Supervisory staff also plans to continue to

coach on the subject oftime management, SMART goals and effective use ofEBP skills. We

also want to invite KDOC staff and program consultants to share their expertise with our staff.

The division managers also meet monthly one on one with the officers to discuss their progress,

file audits, and any other issues concerning their supervision skills as well as give the officer an

opportunity to ask questions or give comments about office procedures.

Describe what policies are in place for training staff and how those policies align with evidence-based practices?

Shawnee County Department of Community Corrections provides orientation for all new full

time staff members, part-time staff members, interns and volunteers prior to job assignment.

Documentation of orientation completion is placed in each staff member's personnel file.

6

All new full-time employees, regardless of status or title, receive minimally forty ( 40) hours of orientation prior to case assignment or job assignment. Orientation for ISP Officers and Surveillance Officers includes the week of orientation and two weeks immediately following with on-the-job training under the supervision of an experienced ISO, and management. Orientation topics should be completed within thirty (30) calendar days of initial employment. All new part-time employees, interns and volunteers receive minimally eight (8) hours of orientation prior to job assignment. At least eight (8) hours of supervisor or administrator training is related to management leadership and supervisory skills. Orientation topics for full-time employees minimally consist of the following: A. Community Corrections Act and mission (adult services) B. Statutes and regulations pertaining to community corrections (adult services) C. Statutes and regulations pertaining to the Juvenile Offender and CINC Code Guvenile

services) D. Overview of Child Welfare and Juvenile Justice Systems and Processes Guvenile

services) E. Community Supervision Agency Facility Onsite Youth Contact Guidelines Guvenile

services) F. Review of personnel and program policies and procedures G. Tools and techniques for effective client management H. Review and knowledge of community and state resources I. Work place diversity J. Cultural diversity K. Courtroom protocol L. Graduated sanctions and incentives policy M. Evidence Based Principles and Practices N. Staff work place, field safety and security issues 0. Universal precautions P. Recognition, signs and symptoms of suicide Q. Recognition, signs and symptoms of child abuse and mandated reporting R. Confidentiality of client records

S. Conflict Resolution T. Opportunity for job shadowing U. Sexual Harassment V. Community Agency Supervision Information Management System (CASIMS)

Guvenile services) W. Total Offender Activity Documentation System (TOADS) (adult services) X. Introduction to the Incident Command System (IS-00100 or ICS-00100) Y. National Incident Management System (NIMS), An Introduction (IS-00700) Z. IT Security Awareness

Describe what policies are in place for job descriptions, performance measurements, promotional decisions and/or a reward system; describe how these policies align with evidence-based practices.

On-going training for all staff includes presentations found in the community as well as

presentations and booster trainings provided by KDOC staff.

Per county policy all jobs have detailed description of what the job entails as well as what

education and skills are necessary to be considered for employment. All employees are

evaluated yearly by a county generated evaluation. EBP items include:

Case supervision, officer/client interactions, and the use of effective practices in community

supervision (EPICS). In Risk/Need Assessments-officer engages client in his/her case plan and the plan reflects behavior specific goals that are positively stated. The plan reflects risk and most significant criminogenic needs as identified on risk/need assessment and increases positive

reinforcement and has positive expectations as well as reflects conditions of probation. The

officer targets high risk clients and spends minimal time on low risk clients. The officer is

expected to make appropriate referrals to cognitive based and skills oriented interventions,

agency resources, and community resources. All staff receives a step increase (salary raise)

yearly per county policy as long as their evaluation is overall acceptable or better. Promotional

decisions are based on current performance, qualifications for the position and interview results.

Management has provided breakfast for all staff on numerous occasions as a "thank you" for

their hard work. We have also provided training retreats held out at Lake Shawnee as a reward

twice yearly. All staff meetings, both juvenile and adult start with a moment of celebration, and

any accomplishments that staff would like to share are encouraged. At Christmas we held a staff

dinner and had awards for the "ugliest Christmas sweater" contest.

Describe the organization's goals and plan to move forward in improving organizational development, and what gaps exist in the agency's current implementation level and the full implementation level of the integrated model?

7

We have many goals and plans to move forward in improving organizational development and address gaps that exist in the agency's current implementation level. We will increase team building exercises and training. The agency has encouraged officers to get training in specialized areas such as MRT, and administering the SASSI drug and alcohol inventory. These specialized trainings will improve the individual officer's skill sets as well as improve the agency overall. We plan to ensure staff that their viewpoints are valued and need to be shared. We will increase "booster" trainings in EPICS and increase strategies for improved supervision of

offenders and increase efficiency.

Collaboration

How does communication flow through all levels of staff?

Communication usually flows from top to bottom through all levels of staff. Staff Meetings, trainings, e-mails, and state notices are also shared with staff. Staff members have also sat in on interviews, observed providers for quality and fidelity and observed with supervisors their LSI-R interviews that were recorded and monitored for quality assurance. Staff may also share concerns and ideas at staff meetings or meet at any time with supervisors.

How are policy changes shared with staff!

Policies are reviewed on a yearly basis by management and additionally in staff meetings by officers. During these reviews if a change or update is needed it is discussed by all at that time. When management updates and reviews policies, these updated policies are sent out to all staff. Staff may respond within a week before the new policy goes into effect.

Does staff have the opportunity to participate in policy updates?

When staff review policies during staff meetings they are encouraged to make any changes they deem necessary and that are in line with state standards.

What knowledge and background does staff already possess and how can it be tapped to facilitate relationships in the community?

All new officers have been promoted from either the Shawnee County Adult Detention Center or the Juvenile Detention Center. These organizations have a strong background in evidence based practices including EPICS, motivational interviewing skills and modular style supervision which promotes officers directly involved with offenders. We have staff that have worked in substance abuse treatment, and become volunteer coordinators for community service work. A positive relationship has been developed with Washburn University through student internships. Trenton

James, Division Manager, has volunteered as a speaker for at risk juveniles in the community through Topeka Public Schools. He and others have also volunteered to provide information on Career Day. Mr. James has also volunteered to speak at the "Hermanitas Conference", a Hispanic pre-teen female group dedicated to encouraging post secondary education and career

8

development. We also provide all of the napkin and fork rolls for the Fiesta Mexicana for several years due to Officer Maria Guzman-Lawson's connections with her church. Officer Joel Manzanares serves as a school board member for Shawnee Heights School District. We put on a career fair with Shawnee County Detention Center, and parole. We provide internships for Washburn University students as well as provide speaking engagements for the Criminal Justice department. We have officers that have had school speaking engagements, and addressed junior high students and high school students. We received training on "Ethnic Disparity" through the Bums Institute. We have a new Human Resources Director in Shawnee County and she has placed an emphasis on a variety of trainings, from providing good supervision of employees to office safety. We have an officer that volunteers through his church regularly with Harvesters, Inc. and he provides notification of free food distribution as well as supervision for community service. We also have developed a partnership with Genoa Pharmacy on site at Valeo Mental Health and provide vouchers for offenders to receive mental health medications that cannot afford it. Management engages in quarterly meetings with the head of the Shawnee County Jail, Court Services, Parole and Federal Probation. We share new training ideas as well as give agency updates.

Where do new partnerships need to be forged? Why would this be important?

New partnerships (or closer partnerships) need to be formed with the Shawnee County Legislators. Many of our stakeholders would like to meet informally with the delegation and give them a better understanding of what we do. This is also the one gap that remains in the area of collaboration. There has been discussion at the Juvenile Corrections Advisory Board to provide a retreat this coming summer with the entire agency and both advisory boards and invite the legislators and the local Shawnee County Board of County Commissioners to attend and exchange information.

What gaps exist in the agency's current implementation level and the full implementation level of the Integrated Model?

As previously written in this grant, we would like to develop new and/or closer partnerships with the Shawnee County Legislators and the County Commissioners. We would also like to increase our trainings (or booster trainings) in the area of EPICS.

Evidence-Based Principles:

Assessing actuarial risk/need

Practices in place that ensure quality assessments are completed are: use of pre-sentence reports, complaint and affidavit of the conviction(s), any drug or alcohol evaluations, and any psychiatric reports if available. Staff can also review the LSI-R performed by Court Services. All felony

9

offenders are given a pre-sentence LSI-R by Court Services personnel to determine via score if the offender will be supervised by Court Services or Community Corrections. All offenders scoring 23 and below are supervised by Court Services, and all offenders scoring 24 and above are supervised by Community Corrections.

Is the agency currently measuring inter-rater reliability? If so, please describe how this is being done.

Our agency is currently measuring inter-rater reliability in various ways. All staff who are LSI-R certified participate in the recertification courses offered by KDOC on an every other year basis. Staff are required to film themselves performing an LSI-Rand then watch the result with their supervisor to see their strong points and what areas may need strengthening. The Division Manager also plans to sit in on LSI-R's and office visits and provide some coaching tips as well as time management strategies. We have also had staff sit in on in-house as well as community programs we are utilizing to assess inter-rater reliability by answering some questions on a survey sheet. Questions on this survey include 'facilitator adhered to the curriculum and included appropriate presentation to group, facilitator encouraged group participation and utilized brainstorming, action plan formulation and feedback, role playing, problem solving techniques" to name a few. Plans for this year include having three officers sit in and perform an initial LSIR together and then compare scores to measure inter-rater reliability. All officers will participate in this exercise.

If any additional assessment tool(s) have been implemented, please describe what the tools measures and how this measurement is significant in regards to criminogenic risk and need.

Additional assessment tools we utilize are: the Substance Abuse Subtle Screening Inventory given to all new clients by the RADAC Care Coordinator. This is helpful in determining who may need further evaluation or referrals to treatment or mental health services. Both of these areas are significant in regards to criminogenic risk and need. We also have two officers certified in facilitating the "Static 99", a risk tool for male sex offenders to determine their level of risk in reoffending. This is important since agency policy dictates that all current sex offenders must be supervised at levell (high) and no lower than level2 (medium high). If a sex

offender scores on the Static 99 as low risk, then the officer can supervise them at medium risk because an assessment tool besides the LSI-R has indicated they are low risk.

Enhancing intrinsic motivation

How are motivational techniques utilized to increase motivation with clients?

Motivational techniques utilized to increase motivation with clients include reducing barriers to successful completion of probation. We provide bus tickets and bus passes to help offenders without transportation get to mandated programs and the office. We have also paid for Kansas

10

ID's and the General Education Diploma test to increase their ability to get employment. We have also paid for treatment, anger management and barterers' intervention programs that were court mandated. Often clients didn't complete these programs in the past due to lack of funds. Indigent clients have been encouraged to complete community service in lieu of court costs. Another motivation is the use of quick dips and other graduated sanctions through House Bill 2170 for offenders not following through with their conditions of probation.

How does the agency measure that staff has increased motivation in clients?

Currently we measure the agency's motivation of clients in a variety of ways: agency success

rate, individual officer success rate, officer use of in-house programming available (Moral Reconation Therapy) employment rate of officer caseload, staffing of difficult cases, and use of community programs such as vocational rehabilitation. On an individual level with the clients, we look at the following: has their drug use decreased, have they completed required programming, has their housing and transportation stabilized? Have their relationships with family and significant others improved?

How is staff held accountable for using motivational techniques in their day-to-day interactions with offenders?

Staff is held accountable for using motivational techniques in the day-to-day interactions with offenders by taping one LSIR performed every six months and going over the LSIR with a

division manager to specifically check scoring and scoring comments. All officers are expected to attend in service trainings and booster trainings in the use of core correctional practices. The Division Manager will sit in on office visits and discuss coaching and time management techniques.

What strategies have been identified that will increase fidelity checks on the use of core correctional practices (EPICS, MI, etc.)?

Strategies that have been identified that will increase fidelity checks on the use of core correctional practices include quality in-service trainings and booster trainings to increase fidelity. Supervisors will observe client/officer interactions and offer review and feedback to the

officers.

How are supervisors utilizing motivation techniques to increase motivation in staff?

Supervisors are utilizing motivation techniques to increase motivation in staff by offering positive constructive feedback. Having staff view themselves conducting an LSI-R is also motivating as it provides a visual illustration of their interviewing skills.

How are supervisors utilizing motivation techniques to increase motivation in stakeholders?

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Supervisors have utilized motivation techniques to increase motivation in stakeholders by having each officer accompany their client to and in-house or contract/community program every six months to review both the program content and the delivery of the services. A review form was created for this use and can be shared with stakeholders. A copy of this fidelity checklist is inserted below:

SHAWNEE COUNTY COMMUNITY CORRECTIONS PROGRAM FIDELITY CHECK LIST

FACILITY/DATE ___________________ _

CONCEPT YES-COMMENTS NO-COMMENTS Facilitator adhered to the curriculum and included appropriate presentation to group Facilitator encouraged group participation and utilized the following: Brainstorming

Action Plan formulation and feedback Role Playing

Problem Solving techniques

Facilitator handled group dynamics effectively Facilitator was comfortable in front of the group Facilitator did not judge participants or the choices they make in their lives Facilitator models activities appropriate! y

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Facilitator sticks to time/agenda

Facilitator was respectful to all group members Officer saw EBP principles and practices being modeled or discussed. OTHER COMMENTS:

Supervisors are utilizing motivation techniques in stakeholders (clients) by providing treats to offenders coming to MRT such as a cup of coffee or small candies.

Targeting interventions (risk, need responsivity, dosage and treatment)

How does staff interpret the information obtained from assessment tools to build client behavior specific case plans?

Staff interprets the information obtained from assessment tools to build client behavior specific case plans by utilizing information gained in the LSI-R to develop appropriate interventions to address their highest criminogenic needs. Other assessments such as drug and alcohol treatment assessments, mental health assessments or anger management may also be incorporated into the Full Case Plan.

How does staff translate LSIR domain information into the case plan?

The highest criminogenic domains are given top priority. Behavior specific plans must positively state the end change the client hopes to achieve, utilizing SMART goals that are specific and measurable.

How is staff held accountable for using assessment information to develop a case plan and

then subsequently using that case plan to manage an offender?

Staff is held accountable for using assessment information to develop a case plan and then subsequently managing an officer through the case plan by file audits and discussion with peers and supervisors on what is and is not working. Staff is also expected to verify progress and attendance in mandated programs to address the criminogenic needs identified in the plan. Program attendance and participation, drug and alcohol testing and a change in behavior are among the items noted to measure progress.

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How structured are case plans for offenders, especially during the initial three to nine month period in the community? Give a basic breakdown of how 40-70% of a client's time is structured.

Structured case plans for offenders especially during the initial three to nine month period in the community can be difficult. If the offender is not in a residential treatment program, employed or in some type of daily training such as vocational rehabilitation then they are encouraged to complete community service, attend job club ifunemployed but employable and become involved in their local AA or NA recovery programs if applicable. We encourage unemployed offenders to stay involved in community service until they are employed. If the offender is homeless and staying at the Topeka Rescue Mission they are encouraged to attend all classes and groups offered at the Mission (budgeting, gaining housing etc).

How are offenders matched to treatment resources?

Probationers are matched to treatment resources based on their identified high risk criminogenic domains through the LSI-Rand other available information gained through a variety of evaluations such as drug and alcohol, mental health, sex offender, anger management, or barterers' intervention assessments. The recommendations of the assessment or evaluation are followed and become part of the Full Case Plan.

How does staff know both internal and external resources are addressing responsivity?

Staff can measure that both internal and external resources are addressing internal and external responsivity in several ways. Initial and discharge LSI-R's are compared so that reducing risk in specific domains can be measured. These comparisons can be done on an individual level or an

agency level. Staff can observe the offender for improvement. Has the offender maintained Employment? Has the offender successfully completed a mandated program? Is the offender drug and alcohol free and/or taking their prescribed medication as scheduled? Are goals on the Full Case Plan being completed in a timely manner?

To what degree of impact in regard to reducing risk?

Based on these items we can conclude that the resources to address their criminogenic needs are working. We know we are reducing risk when offenders are no longer engaging in behaviors that brought them to the attention of the criminal justice system to begin with.

Describe how staff conducts a structured office contact.

Staff conducts structured office contacts by reviewing their goals and Full Case Plan and note any progress or lack thereof that has occurred since the last office visit. Praise is offered for any progress made. Negative behaviors or actions are disapproved of by the officer. A Discussion of any high risk situation or behavior by the client needs to be held and a plan to avoid these situations should be made. This can be considered homework for the offender to work on. The

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officer and client review what the next week's goal is and how that can be achieved. Goals are redefined if need be and the staff member makes certain the offender understands what is expected.

How can management ensure that this practice is consistently and continually applied?

Management can ensure that this practice is consistently and continually applied by monitoring office visits, reviewing LSI-R tapes and offering booster trainings in the areas of EPICS and motivational interviewing. File audits can also highlight any difficulties an officer may be having.

Skill training with direct practice (including the use of cognitive behavioral interventions)

How are social learning techniques incorporated into agency interactions with clientele?

Social learning techniques are incorporated into agency interactions with clientele in a variety of ways. Offenders enrolled in Moral Reconation Therapy practice role playing and give each other feedback in class. Officers may ask an offender to do a thinking report and/or have an offender discuss pros and cons of their behavior. Offenders enrolled in drug and alcohol treatment utilize homework, work books and role plays.

How are social learning techniques incorporated into staff meetings and/or retreats?

Social learning techniques are incorporated into staff meetings and/or retreats in the following ways: booster trainings in EPICS and case management techniques are offered to staff when available. All officers have been trained in administering the LSI-Rand take the recertification class offered by KDOC on-line. Staff retreats are set up twice yearly and offer trainings in the areas of case management and resources available to assist offenders in the community. We hold these trainings out at Lake Shawnee and also arrange with staff to set up a pot-luck lunch. Our last retreat had three hour training on "Real Colors" facilitated by Jimmy Zirkle and Clay McCarter, two juvenile officers, and team building exercises presented by Creative Business Solutions at the request of the officers. We have also shared some of these retreats with Court Services to enhance training and collaboration.

How is it ensured that in-house contracted service providers are delivering services in alignment with social learning theory?

Shawnee County Community Corrections ensures that in-house contracted service providers are delivering services in alignment with social learning theory by providing certified approved programming such as "Moral Reconation Therapy, and Senate Bill123 clientele receive Thinking For A Change techniques in their drug treatment. Staff are encouraged to sit in occasionally and monitor these programs for social learning techniques. All Senate Bill 123 providers must tum in their lesson plans to Kansas Department of Corrections for approval and

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be certified by the state as Senate Bill123 providers. Staff has also observed treatment groups as providers permit.

What strategies have been identified which will increase fidelity checks on the delivery of programming for in-house or agency contracted community programs?

Strategies that have been identified that will increase fidelity checks on the delivery of programming (especially cognitive-based skills-building curricula facilitation) for in-house or agency contracted community programs include utilizing only certified programming approved by Kansas Department of Corrections such as Moral Reconation Therapy. All providers we utilize were given a copy of our program fidelity check list previously mentioned above and were very cooperative in allowing staff to observe their programming.

Increasing positive reinforcement

How does staff understand and use the four to one theory in their interactions with offenders?

Staff understands and uses the four-to-one theory in their interactions with offenders in a variety of ways. Positive reinforcement can include: praise/encouragement, extensions of curfew times, lifting of no contact orders, bus passes, paying for mental health medications, paying for assessments, and evaluations for indigent clients.

How does staff model positive reinforcement techniques in day to day interactions with coworkers?

Staff models positive reinforcement techniques in day-to-day interactions with co-workers by providing appreciation breakfasts (management to staff), pizza parties for a job well done, training retreats that are held off site and include a potluck lunch and setting aside time each month at staff meetings to include staff celebrations and thank to co-workers for a variety of reasons.

Does your agency utilize a Behavior Response grid? If so please describe its use and any impact seen in regards to criminogenic risk and need. Is your agency's response to behavior grid broken down by risk level? If so, please describe how.

Our agency does utilize a behavior response grid on both the juvenile and adult sides. There has been no specific way to measure any impact seen in regards to criminogenic risk and need; however our success rate is above average. Our agency response grid is inserted below:

The following grid provides a framework for Shawnee County probation officers to reference when adult offenders violate the terms of their probation. The different levels of violations are:

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Minor Violation-Occasional or isolated incidents with no victim impact which are unrelated to the offense behavior for which the adult is on probation. The adult is still responding to probation expectations and is otherwise engaged in positive activities.

Moderate Violations-A preliminary pattern of violations that are interfering with success in home, work, treatment and the community. Violations may or may not be related to the underlying probation offense behavior.

Major Violations-The adult has demonstrated a significant pattern of varied violations of

probation conditions and has failed to respond to multiple interventions.

There are separate grids based on the risk level of the offender (low, medium and high). Each grid contains a range of responses or interventions that should be utilized for each corresponding level of offense. Multiple interventions may be applied based on the nature of the violation. Officers are encouraged to use their discretion when selecting sanctions on a case-by-case basis. Supervisory approval shall be sought for arrests and interventions outside the grid.

Positive reinforcement shall be used to encourage compliance and reward pro-social behavior. Incentives should also be used on a case-by-case basis. Incentives available to officers may include, but are not limited to, the following:

Praise/encouragement

Extend curfew time

Decrease reporting

Lift no-contact orders imposed by probation officer

Gift certificates

Bus passes

Low Risk Adults

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Minor Violations Minor Interventions • Failure to maintain contact with • Verbal warning

probation officer (1 occurrence) • Increased U As

• Curfew violations (1-2 per month) • Increased reporting

• Failure to report LEO contact within 24 • Earlier curfew time hours (1-2 per month) • Community service work

• Use of alcohol/marijuana (1 occurrence • 24 hour jail sanction (not to exceed 6 by UA or self-admission) days/month)

• Failure to initiate/attend/comply with any: meetings, groups, court orders, imposed probation restrictions, community-based programs (1 occurrence)

• Associating with people/places where drugs/alcohol are consumed (1 occurrence)

• Failure to report change of address • Failure to obtain employment • Failure to provide truthful information • Failure to pay court costs and/or

perform community service work Moderate Violations Moderate Interventions

• Any recurring minor violation (2-3 • Any Minor Intervention occurrences) • Written warning

• Documented use of other drugs ( 1 • Extend length of curfew

occurrence) • Community-based program referral

• Violation of no-contact order for • No-contact order

certain places/persons • 48 hour jail sanction (not to exceed 6

• Weapon possession (not including days/month)

firearms) Major Violations Major Interventions

• Any recurring minor violations (3+ • Any Moderate Intervention occurrences) • 48-72 hour jail sanction (not to exceed

• Any recurring moderate violations (2+ 6 days/month) occurrences) • Arrest letter/warrant

• Excessive use of alcohol or drugs resulting in hospitalization, detox or arrest

• Terminated community-based programs

• Weapons possession (including firearms)

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Medium Risk Adults


probation officer (1 occurrence) • Increased UAs • Curfew violations (1-2 per month) • Increased reporting • Failure to report LEO contact within 24 • Earlier curfew time

hours (1-2 per month) • Community service work • Use of alcohol/marijuana (1 occurrence • Community-based program referral

by UA or self-admission) • No-contact order • Failure to initiate/attend/comply with • 24 hour jail sanction (not to exceed 6

any: meetings, groups, court orders, days/month) imposed probation restrictions, community-based programs (1 occurrence)


• Failure to report change of address • Failure to obtain employment • Failure to provide truthful information

• Failure to pay court costs and/or perform community service work

Moderate Violations Moderate Violations • Any recurring minor violation (2-3 • Any Minor Intervention

occurrences) • Written warning

• Documented use of other drugs (1 • Extend length of curfew occurrence) • 48 hour jail sanction (not to exceed 6

• Violation of no-contact order for days/month)

certain places/persons

• Weapon possession (not including firearms)

Major Violations Major Violations • Any recurring minor violations (3+ • Any Moderate Intervention

occurrences) • 48-72 hour jail sanction (not to exceed • Any recurring moderate violations (2+ 6 days/month)

occurrences) • Arrest letter/warrant • Excessive use of alcohol or drugs

resulting in hospitalization, detox or arrest



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High Risk Adults


probation officer (1 occurrence) • Increased U As • Curfew violations (1-2 per month) Increased reporting • • Failure to report LEO contact within 24 Earlier curfew time

hours (1-2 per month) •

Use of alcohol/marijuana (1 occurrence • Community service work •

by UA or self-admission) • Community-based program referral

• Failure to initiate/attend/comply with • No-contact order any: meetings, groups, court orders, • 48 hour sanction (not to exceed 6

imposed probation restrictions, days/month) community-based programs (1 occurrence)


• Failure to report change of address • Failure to obtain employment

• Failure to provide truthful information • Failure to pay court costs and/or

perform community service work Moderate Violations Moderate Interventions

• Any recurring minor violation (2-3 • Any Minor Intervention occurrences) • Written warning

• Documented use of other drugs (1 • Extend length of curfew

occurrence) • 48-72 hour jail sanction (not to exceed

• Violation of no-contact order for 6 days/month)

certain places/persons • Arrest letter/warrant

• Weapon possession (not including firearms)

Major Violations Major Interventions • Any recurring minor violations (3+ • Any Moderate Intervention

occurrences) • 72-hour jail sanction (not to exceed 6 • Any recurring moderate violations (2+ days/month)

occurrences) • Arrest letter/warrant • Excessive use of alcohol or drugs

resulting in hospitalization, detox or arrest



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Engaging ongoing support in natural communities

How does staff engage community supports for offenders as a regular ~art of case planning?

Staff engages community supports for offenders as a regular part of case planning by making every effort to actively recruit and use family members, spouses, and supportive others (if available) in the offender's immediate environment to positively reinforce desired new behaviors. Staff also utilizes NA and AA twelve-step programs, religious activities and community service to improve bonds and ties to pro-social community members. Staff also tries to meet with offenders and treatment providers together so that a mutual goal for recovery is set.

How does staff explore the quality or impact that these supports have on successful completion of the case plan?

Staff explore the quality or impact that these supports have on successful completion of the case plan by communicating with family members, treatment providers, sponsors and any others (with a release of information first) available to review the progress of the client. Having these significant others all on the same page in regards to the client's progress minimizes the opportunity for the offender to manipulate those around him or her and insure clear goals that all stakeholders understand are verified and completed. Staff also measure successful completion of mandated programs, clean u.a. tests, and stability in employment or other areas in the offender's life.

Measuring relevant processes/practices

What data is collected regarding offender assessment and case management?

Data collected to use in offender assessment and case management may include: pre-sentence reports, offender interviews, LSI-R's, drug and alcohol assessments, mental health assessments, sex offender assessments if applicable, family collaterals, and possibly school records.

How is incremental offender change measured while they are under supervision?

Measuring incremental offender change while they are under supervision may include completion of case plan goals, completion of treatment and/or programs, response to interventions, clean u.a.' s, stabilization in transportation and housing, taking medications and seeing mental health clinicians as prescribed, and financial improvement to name a few. LSI-R risk in various criminogenic domains may also decrease.

How does the agency measure staff performance?

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Staff performance is measured by individual success rates, agency success rates, reviewing files via audit, LSI-R videotapes, utilization of in-house programming, listening and observing office visits with offenders and annual evaluations.

If the agency has in-house programming, how is the impact it has on agency recidivism rates measured?

In-house programming's impact can be measured by reviewing various criminogenic domains decrease in risk for the agency (initial to discharge LSI-R's). In the past, we reviewed the domain of Attitudes/Orientation for our Thinking For A Change groups and for Job Club the

domain of Employment/Education. We also look at probation completion success rates of offenders that completed in-house programming. Use of AOY-PICTS-SV pre and post assessments will also help evaluate the effectiveness of in-house programming when they become available. This year we intend to look at the LSI-R initial to discharge numbers on individuals attending and completing Moral Reconation Therapy group. We have two juvenile officers trained as facilitators of Moral Reconation Therapy. Moral Reconation Therapy is a systematic, cognitive-behavioral, step by step treatment strategy designed to enhance self-image, promote growth of a positive, productive identity and facilitate the development of higher stages of moral reasoning. All of these goals are ultimately demonstrated by more appropriate behavior on the part of the program participants. We will also use the AOY-PICTS-SV pre and post tests to get some idea of client improvement as well as look at participants' initial and discharge LSIR's.

Providing measurement feedback

How is information regarding offender change and outcomes shared with officers?

Information regarding offender change and outcomes is shared with officers on a monthly basis via TOADS Officer Activity Reports, Contacts Report, UA Testing Report, and Employment Status Report. Medium to high risk files are audited quarterly to ensure that LSI-R's and Full Case Plans are performed in a timely manner and contain goals that directly address why an offender is on probation. The officer is also audited for keeping offenders accountable and verifying attendance and participation in groups.

How is information regarding offender change and outcomes shared with offenders?

Providing feedback to offenders about their progress or lack thereof builds accountability and positive motivation is used to enhance their motivation for change and improved outcomes.

Office visits are used to sit and review progress with an offender and monthly face to face meetings between staff and Senate Bill123 treatment providers keeps offenders from manipulating outcomes and goals.

22

How is information regarding offender change and outcomes shared with external stakeholders?

External stakeholders are given Quarterly Outcome Reports, which are reviewed with the Community Corrections Advisory Board, KDOC, and staff. The Board of County Commissioners and the Advisory Board approves the year-end Outcome Reports and the Comprehensive Grant Plan on a yearly basis. In December of 2017, Director Rebecca Cartmill addressed the Shawnee County Legislature at the Capitol about the agency's, programs, goals, and success rate. The legislature was also interested in finding out what difficulties we had run into with the new juvenile Senate Bill367 and its' implementation.

How is staff performance/evaluation data shared with staff?

Staff performance/evaluation data is shared with staffby using the reports mentioned above as well as the Employee Evaluation Form which is required by Shawnee County to measure all staff performance. Performance measures include use of case management skills, individual officer success rate, Employment Status Report and the Officer Intervention Completion Report.

Does the agency have a structured corrective action plan in place to address challenges staff may be experiencing?

Shawnee County and this agency have a structured corrective action plan in place to address challenges staff may be experiencing. This plan is called the "Performance Improvement Plan". The officer must meet with their supervisor on a weekly basis at a pre-set time. The unacceptable work criteria and goals for completion or progress towards acceptable performance is written on the form and reviewed. A copy of the form goes into the employee's personnel file. Employees that have such a plan have 90 days to improve their performance or face termination.

Are in-house facilitators provided with regular written or verbal feedback? Describe when and how this feedback is provided.

All Senate Bill 123 providers come to a monthly meeting on the fourth Tuesday of each month to discuss offender progress with the officers. At that time any changes in Senate bill123 or any other type of information about Senate bill 123 is shared with the providers and officers. Providers also attend yearly updates on Senate Bill 123 and success statistics provided by Kansas Department of Corrections.

Does the agency have a structured corrective action plan in place to address challenges facilitators/program providers may be experiencing?

Shawnee County Community Corrections does not have a "structured" corrective action plan in place to address challenges facilitators/program providers may be experiencing. Staff sit in on in-house and community programming occasionally and provide written feedback via the

23

Shawnee County Community Corrections Program Fidelity Check List to management. We would share any negative feedback immediately with the program providers if necessary.

What gaps exist in the agency's current level of implementation and full implementation of the Integrated Model?

A gap identified in measuring feedback has been receiving our AOY-PIC results. We have turned in the information and have not received any information back. This would be helpful in setting up and planning our next Moral Reconation Therapy groups.

Program Strategy and Design

We have identified the following gaps or areas in need of improvement to work on in the following year:

1. Increase Team building exercises and training for both juvenile and adult ISO's. 2. Increase booster trainings in the areas of EPICS II and current supervision

strategies for success. 3. Inform stakeholders such as the Shawnee County Legislators and the Shawnee

County Board of County Commissioners what our goals and mission are here at Community Corrections on both the adult and juvenile sides via a retreat or luncheon.

4. Receiving feedback in the areas of PICTS-SV and AOY assessments in regards to our offenders participating in the Moral Reconation Therapy (MRT) groups so we can add or modify the groups to get better results. PICTS-SV and the AOY -are two different dynamic assessments that are used to assess offenders-The PICTSSV measures criminogenic thought processes and the AOY measures criminogenic thought processes, however the bulk of the AOY is dedicated to assessing constructs related to readiness to engage in treatment (motivation, general awareness, and readiness to change). While the PICTS-SV and AOY assessments have been validated in correctional settings, they have not been validated yet in community settings. We are anxious to see how our offenders who are engaged in cognitive-behavioral therapies are making progress, and what changes are seen in the before and after assessments.

5. Increase opportunities for staff to express their viewpoints at staff meetings and ensure staff that their opinions are wanted and respected.

The plan to close these gaps includes:

24

a. Setting up team building exercises and booster trainings for staff on a consistent basis. We will utilize KDOC program consultants or certified facilitators to provide the training.

b. Plan a summer retreat or luncheon and invite the Shawnee County legislators, County Commissioners and advisory boards as well as staff to address our mission and goals. If need be we could set up two separate events to offer participants more options in attending.

c. We will keep sending "before and after" assessments of the PICTS-SV and AOY to our KDOC program consultant in the hope of receiving feedback on what the results show for our "Moral Reconation Therapy" participants. We have also requested an AOY-PICTS scoring guide and key from KDOC in order to expedite measurable outcomes as they relate to cognitive behavior groups.

d. Increase time during staff meetings and during consultation with the Division Managers at staff evaluations to encourage staff to express their viewpoints and listen respectfully to their opinions. Team building exercise discussed in the plan above (a.) may also open up lines of communication and trust.

Part Two: Programming/Client Services

1. The CBI program offered by our agency is Moral Reconation Therapy. MRT is widely recognized as an Evidence-Based Practice as well as a Best Practice by numerous official governmental agencies and treatment authorities.

2. The eligibility requirements for this group include medium-high risk offenders, and within that group, offenders high in the criminogenic domains of attitudes/orientation, drugs/alcohol, and employment/education. The composition of this program is the one developed by the National Institute of Corrections.

3. We have one group running at a time. 4. Scheduling for this group is Mondays and Wednesdays 1:30 to 2:30PM so offenders

without transportation can still catch the bus. 5. We ensure that this program is implemented to fidelity by sending the facilitators to the

trainings and update trainings as offered by authors of the program. 6. The EBP outcomes we put emphasis on in measuring outcomes of this program are the

criminogenic domains of Attitudes/Orientation. We also look at Alcohol/Drug. We look for a reduction in risk on initial to discharge LSI-R's to measure this domain. In the past we have not use any pre/post testing on this program. We are planning on using the AOY-PICTS-SV assessments for groups held this year.

Agency Programs

25

ORGANIZATIONAL CHART --CURRENT SHAWNEE COUNTY COMMUNITY CORRECTIONS

SERVING THE 3RD JUDICIAL DISTRICT (SHAWNEE) AND 2Nn JUDICIAL DISTRICT (JACKSON, JEFFERSON, POTTAWATOMIE & WABAUNSEE)

BOARD OF SHAWNEE COUNTY COMMISSIONERS MICHELE L. BUHLER, ROBERT E. ARCHER AND KEVIN J. COOK (Chairperson)

COMMUNITY CORRECTIONS ADVISORY BOARD

CHAIRPERSON- KENT REED

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JK" DIS I Rl( I \Dl I r lSI'

2'"1 I>IS'I RIC I \Dl L I lSI'

26

JUVENILE CORRECTIONS ADVISORY BOARD CHAIRPERSON- ROGER DIRKS

DIRECTOR REBECCA CARTMILL

r 1

OFFICE MANAGER II:

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OFFICE ASSISTANT I: TAMARA SIMPSON

1

31"' DIS I RIC I .liS I'/( ( \1 \

( 0'\DIIIO:\ \L RELI: \SE

Kim Taylor !

CCM- Community Case Manager ISO- Intensive Supervision Officer DM- Division Manager

firstname.lastname@snco. us

Management and Organizational Capabilities

Describe how the Advisory Governing Board interacts with the director and staff/agency:

The Advisory Board interact with the Director and the staff/agency in the following manner: In addition to periodic formal board meetings, the Community Corrections Advisory Board members communicate with the Director through phone calls, emails and personal meetings. The Director shares information concerning the agency through emails when the legislature is in session and decisions are being made that have a direct impact upon our work. Board members have a vast degree of experience in a variety of areas and serve to advise and share resources with the Director. The Community corrections Advisory Board participates in the formulation of the annual comprehensive plan. The Advisory Board and Agency Director make formal recommendations to the Board of County commissioners annually with the approval of the comprehensive plan for the ensuing fiscal year. The Community Corrections Advisory Board also reviews and approves the Quarter Reports as presented at board meetings. Changes to the annual budget are presented to the board when necessary. Each board meeting is an opportunity to provide information and education regarding the work of the agency, criminal justice system and evidence-based practices and policies.

Describe how the Advisory/Governing Board monitors the Comprehensive Plan throughout the year:

27

The Advisory Board monitors the Comprehensive Plan throughout the year by having every board meeting agenda include an update on the process and outcome goals adopted by the agency as listed in the quarterly reports and the Comprehensive Plan. Other agenda items include: Legislative updates, Senate Bill 123 updates, House Bill 2170 (behavioral health) updates, program updates, and any proposed changes in funding.

What data/information is reviewed by the Advisory Board?

The data/information reviewed by the Advisory Board includes reviewing and approving the Quarterly Reports, and the final draft and budget of the Comprehensive Plan. A typical board

meeting agenda includes: Quarterly Report reviews, budget updates, behavioral health updates, Comprehensive Plan reviews, planning for the next fiscal year, and community outreach. Advisory Board members may also be apprised of such items as collaborative meetings in the community and current issues surrounding other areas of criminal justice such as the Shawnee

County Jail and Youth Detention, the Sheriffs Department and Court Services.

How are requests for corrective action addressed/responded to:

Requests for corrective action are addressed/responded to by putting the item or action on the agenda for the next Community corrections Advisory Board meeting. Agenda items are sent out in advance so participants will be aware of the items or situation to be discussed. If the situation or request is time sensitive then board members would be contacted by e-mail or telephone for a

vote or response.

Monitoring and Evaluation

Describe the process for assessing the initiatives' effectiveness.

The process for assessing the initiatives/effectiveness and performance of planned initiatives is documented, monitored and evaluated in the following manner: The outcomes of all reviews are made available to staff, members of the CCAB and any interested stakeholders through hard copy and/or electronic submission. During staff meetings or CCAB meetings, hard copies are distributed. Results of the review are recorded in the meeting minutes. The agency will utilize data from the evaluations to plan for subsequent action. If goals are not met, the initial design will be modified with input from our KDOC program consultant, advisory board members and treatment providers. It is expected the objective of reduction ofLSI-R aggregate risk scores will be met. Target domains will be closely examined to determine if the objectives were met and if meeting the objectives had the desired outcome. When enough data is available this process should provide for minor changes throughout the grant year. Data from initiatives will allow us to determine the progress and success of services and efforts implemented. If the service or effort appears to be successful we will want to continue the service and will most likely include it in future grant applications. If the service or effort does not appear successful through evaluation results, we would not want to continue the service or request funding for a service that

28

is not providing necessary outcomes. We also will look at the overalls successful probation completion rate of the entire agency. Shawnee County Community Corrections looks forward to utilizing the AOY-PICTS-SV this next year to gain further insight about our Thinking For A Change course and our clientele.

Identify measurable outcomes we would like to address.

The goals and initiatives we would like to measure this year are listed below in the FY 18-19 Process Goals and Initiatives section.

Identify measureable outcomes for any current risk reduction and agency initiatives which will be continuing in the coming year.

We will continue to monitor our behavioral health grant initiatives which include: 1. All clients referred to the care coordinator and recovery coach for services. 2. All clients attending orientation and receiving a SASSI (substance abuse subtle screening inventory). 3. All clients who are accessing further mental health treatment. 4. Clients referred for further drug and alcohol treatment. 5. Clients participation in recovery oriented systems of care (ROSC). We will continue to monitor risk reductions in the criminogenic domains of: Education/Employment, Attitudes/Orientation, and Alcohol/Drug. We will continue to monitor our overall success rates in both districts. We will monitor the number of clients referred to Job Club and of those individuals, how many gained employment. We will monitor the success rate ofthe Thinking For A Change cognitive groups.

How are outcome measures tracked?

Outcome measures are tracked through 1. Attendance records, 2. Initial to Discharge LSIR comparisons, 3. End of year success rates, 4. Number of participants and graduates in MRT classes, 5. number of participants in the orientation group of the Care Coordinator and Recovery Coach.

Discuss how the agency will utilize the data to inform modifications to the initiatives to enhance performance.

We will use this data to determine if level of success can be attributed to participation in a specific risk reduction initiative or a combination of these initiatives. This data will also be used to determine if utilization of a particular initiative needs to be enhanced due to its effectiveness on clientele, modified to elicit further participation and success or decreased so that other initiatives can be explored. This data will also be used to recognize barriers that ultimately may be preventing client participation and attendance.

FY 18-19 Process Goals and Initiatives

29

30

1. We intend to have at least 60% of all new clientele attend the RADAC orientation run by Kristin Kolb, RADAC counselor, and have them complete a Substance Abuse Subtle Screening Inventory (SASSI) so that they may be referred for further evaluation and/or systems of care as deemed necessary for probation success. Currently RADAC keeps track of all offenders that they have completed a SASSI evaluation in- house. We will compare that number quarterly with the number of all new admissions.

2. We will increase the number of successful completions of Moral Reconation Therapy to 50% in the next year. We will monitor how many total admissions to how many successful completions of the course we have to determine the success percentage rate.

3. We will maintain a supervision success rate of at least 83% or better in both districts in FY19. We will monitor this by comparing successful completions to all probation terminations.

4. We will reduce the risk in the criminogenic domain of Attitudes/Orientation to 50% in all successful offenders discharged from probation, in both districts. We will compare initial to discharge LSI-R scores to see if we are successful in this. Cognitive groups should help lower the LSI-R scores

714 S.W. Jackson St., Suite 300 Topeka, KS 66603

Joe Non¥ood, Secretary

Phone: (785) 296-3317 Fax: (785) 296-0014

l<[email protected] doc.ks.gov

Sam Bro,vnback, Governor

January 30, 2018

Rebecca Cartmill Shawnee County Community Corrections 712 S Kansas Ave, 3rd Floor Topeka, KS 66603

Dear Director Cartmill:

This letter is notification of the budget planning allocation for your FY 2019 Comprehensive Plan. We provide this allocation to assist with preparation of your agency's budget that you will submit with your FY 2019 Comprehensive Plan due on or before May 1, 2018.

Th~ ~Countt.._C:omn.;unity ~~;rect~o~:_elanning allocation for FY 2019 is $1,153,693.63,

. ~chich mcludes: . . I J ..

- \.o , $1,105,093.77 for correctional services; · ~? • $ ~8,599.86 from the Community COrr-ections Supervision Fund (aka: DUI Funds) also for correctional

serv1ces . \ ~ \ Please note this is a planning allocation based upon the Governor's budget request to the Kansas

Legislature. The final allocation cannot be determined until close of the current legislative session. If adjustments to the planning amount become necessary, we will notify you of your final allocation amount by July 1, 2018 and submission of a revised budget document will be required.

""'· If you have any questions regarding your allocation, please feel free to contact your program consu,ltant or Marie McNeal, Community Corrections Services Director at 785-296-6077 or

Marie.McN [email protected].

Sincerely,

~o/ Deputy Secretary Community and Field Servic.es

CC: File

. . . _., --~- ----.

1---+-------------------

. 7.oo•;.: $ --,---- ---o-:1ii·A.-; :.

---z.eo% 1 .$ 9,372.00 t$

·- ------· ----· 18.00 $

----4-----~---+----~·~-~---~ .. ~·•L___________ , -si3.oo-r $

--r=-=-=r~Q'=$--

$

813.00 c !n~ - I$ I $ ---=~-.::.•T•; ·~-12 oo_ t-L . $ $ - $

100.00% 0.00%

FICA Social Security 6.20%1 $ 2,843.57 I $ $ $ $ 2,843.57 FICA Medicare 1.45%1 $ 665.03 I $ $ $ $ 665.03 KPERS (Retirement Benefits) 7.00%1 $ 3,210.48 I $ $ $ $ 3,210.48 State Unemployment 0.18%1 $ 82.56 I $ $ $ $ 82.56 State Workman's Camp 2.60%1 $ 1,192.46 I $ $ $ $ 1,192.46 Health Insurance 9,372.00 I $ 9,372.00 I $ $ $ $ 9,372.00 Life Insurance 18.00 I$ 18.00 I $ $ $ $ 18.00 Parking 813.00 I $ 813.00 I $ $ $ $ 813.00 EAP 12.00 I $ 12.00 I$ $ $ $ 12.00

KOCH, GINGER 0 OISalary 48,193.60 100.00% 0.00% 0.00% 0.00% 100.00% FICA Social Security 6.20%1 $ 2,988.00 I $ $ $ $ 2,988.00 FICA Medicare 1.45% I $ 698.81 I $ $ $ $ 698.81 KPERS (Retirement Benefits) 7.00%1 $ 3,373.55 I $ $ $ $ 3,373.55 State Unemployment 0.18%1 $ 86.75 I $ $ $ $ 86.75 State Workman's Camp 2.60%1 $ 1,253.03 I $ $ $ $ 1,253.03 Health Insurance 9,372.00 I $ 9,372.00 I $ $ $ $ 9,372.00 Life Insurance 18.00 I $ 18.00 I$ $ $ $ 18.00 Parking 813.00 I $ 813.00 I $ $ $ $ 813.00 EAP 12.00 I $ 12.00 I $ $ $ $ 12.00

LOWE, JORDAN 0 OISalary 44,740.80 100.00% 0.00% 0.00% 0.00% 100.00% FICA Social Security 6.20%1 $ 2,773.93 I $ $ $ $ 2,773.93 FICA Medicare 1.45% I $ 648.74 I$ $ $ $ 648.74 KPERS (Retirement Benefits) 7.00% I $ 3,131.86 I$ $ $ $ 3,131.86 State Unemployment 0.18%1 $ 80.53 I $ $ $ $ 80.53 State Workman's Camp 2.60%1 $ 1.163.26 I $ $ $ $ 1,163.26 Health Insurance 9,372.00 I $ 9,372.00 I $ $ $ $ 9,372.00 Life Insurance 18.00 I $ 18.00 I$ $ $ $ 18.00 Parking 813.00 I $ 813.00 I $ $ $ $ 813.00 EAP 12.00 I$ 12.00 I $ $ $ $ 12.00

MANZANARES, JOEL 0 Salary 100.00% 0.00% 0.00% 0.00% 100.00% FICASociaiSecurity $ 4,019.68 $ $ $ $ 4,019.68 FICA Medicare $ 940.09 $ $ , $ $ 940.09 KPERS (Retirement Benefits) 7.00%: $ 4,538.35 I $ I $ I $ I $ 4,538.35

State Unemployment 0.18%J...!_ 116.70 I$ I$ I$ I$ 116.70 I State Workman's Camp 2.60% I $ 1,685.67 $ $ $ $ 1,685.67 Health Insurance I 9,372.00 i $ 9,372.00 I $ I $ I $ I $ 9,372.00 I I ____ Ufe low- 18.00 ! $ 18.00 I $ I $ I $ $ 18.oo Parking 813.00 : $ 813.00 $ $ $ $ 813.00 EAP 12.00 ! $ 12.00 $ $ $ $ 12.00

------- .........,--

MCHARDIE, ERIC j 1j oj OjSalary 58,739.20 l__ 97.52% 0.00% 0.00% 0.00% 97.52% FICA Social Security 6.20% I $ 3,551.56 $ - $ - $ - $ 3,551.56

, FICA Medicare 1.45%~-$- 830.61 $ - $ - $ - $ 830.61 I j KPERS (Retirement Benefits) 7.ooo;;:f~~- 4,009.82 $ - $ - $ - - $ 4,009.82 State Unemployment 0.18%. $ 103.11 $ - $ - $ - $ 103.11

-~---. ~- StateWorkman'sComp 2.60%~j_~- 1,489.36 $ - $ - $ _-_- - $ 1,489.36

-- --~

Health Insurance 9,372.00 -~ ___ __ 9,139.69 $ - $ - . $ __ - $ 9,139.69

___ Life Insurance L 18.00 .• $ 17.55 $ - $ - $ ___ .. _ - $ 17.55 Parking 813.00 · $ 792.85 $ - $ - $ - $ 792.85

, _ ~:- EAP --+--~~QO:_$ _- 11.70 $ - $ - $ ___ -_ ---_ $ 11.70

L !MILLER. MAX --- · --- 1 o o salary 1

44.74olio · - · ----- 1oo.oo% o.oo% o.oo% i ----o.oo% 1oo.oo% +------~--- -- - ,. . ... . --

--~ FICA Social Security ~-----j' ____ ___?_:?.Q•fo $. __ _ 2,773.93 $ - $ - J_!__ _ _ ____ _:_ $ 2,773.93 FICA Medicare 1.45% $ 648.74 $ - $ - i $ - $ 648.74

1-----+------- -· ... I

i

. . KPERS (Retirement Benefits) 7.00% $ 3,131.86 $ - $ - $ - $ 3,131.86 State Unemployment 0.18% $ 80.53 $ - $ - $ - $ 80.53 State Workman's Camp 2.60% $ 1,163.26 $ - $ - $ - $ 1,163.26 Health Insurance 9,372.00 $ 9,372.00 $ - $ - $ - $ 9,372.00 Life Insurance 18.00 $ 18.00 $ - $ - $ - $ ·18.00 Parking 813.00 $ 813.00 $ - $ - $ - $ 813.00 EAP 12.00 $ 12.00 $ - $ - $ - $ 12.00

SCHUETZ, JOSEPH 1 0 o Salary 44,740.80 100.00% 0.00% 0.00% 0.00% 100.00% FICA Social Security 6.20% $ 2,773.93 $ - $ - $ - $ 2,773.93 FICA Medicare 1.45% $ 648.74 $ - $ - $ - $ 648.74 KPERS (Retirement Benefits) 7.00% $ 3,131.86 $ - $ - $ - $ 3,131.86 State Unemployment 0.18% $ 80.53 $ - $ - $ - $ 80.53 State Workman's Camp 2.60% $ 1,163.26 $ - $ - $ - $ 1,163.26 Health Insurance 9,372.00 $ 9,372.00 $ - $ - $ - $ 9,372.00 Life Insurance 18.00 $ 18.00 $ - $ - $ - $ 18.00 Parking 813.00 $ 813.00 $ - $ - $ - $ 813.00 EAP 12.00 $ 12.00 $ - $ - $ - $ 12.00

TIPTON-BELL, JILL 1 0 o Salary 64,833.60 100.00% 0.00% 0.00% 0.00% 100.00% FICA Social Security 6.20% $ 4,019.68 $ - $ - $ - $ 4,019.68 FICA Medicare 1.45% $ 940.09 $ - $ - $ - $ 940.09 KPERS (Retirement Benefits) 7.00% $ 4,538.35 $ - $ - $ - $ 4,538.35 State Unemployment 0.18% $ 116.70 $ - $ - $ - $ 116.70 State Workman's Camp 2.60% $ 1,685.67 $ - $ - $ - $ 1,685.67 Health Insurance 9,372.00 $ 9,372.00 $ - $ - $ - $ 9,372.00 Life Insurance 18.00 $ 18.00 $ - $ - $ - $ 18.00 Parking 813.00 $ 813.00 $ - $ - $ - $ 813.00 EAP 12.00 $ 12.00 $ - $ - $ - $ 12.00

VINCENT, JEANNIE 1 0 0 Salary 42,598.40 100.00% 0.00% 0.00% 0.00% 100.00% FICA Social Security 6.20% $ 2,641.10 $ - $ - $ - $ 2,641.10 ..

I FICA Medicare 1.45% $ 617.68 $ - $ - $ - $ 617.68

I KPERS (Retirement Benefits) 7.00% $ 2,981.89 $ - $ - $ - $ 2,981.89 State Unemployment 0.18% $ 76.68 $ - $ - $ - $ 76.68

I State Workman's Camp 2.60% $ 1 '107.56 $ - $ - $ - $ 1,107.56 ____J I Health Insurance 9,372.00 $ 9,372.00 $ - $ - $ - $ 9,372.00 I

Life Insurance 18.00 $ 18.00 $ - $ - $ - $ 18.00 I Parking 813.00 $ 813.00 $ - $ - $ - $ 813.00 r-----+-- ·-----! EAP 12.00 $ 12.00 $ - $ - $ - $ 12.00

~---

I

---:YOCUM, RUSSELL ------

1 0 0 Salary 46,193.60 100.00% 0.00% 0.00% 0.00% 100.00% ---- t-- --- --·

FICA Social Security 6.20% $ 2,988.00 $ - $ - $ - $ 2,988.00 i FICA Medicare 1.45% $ 698.81 $ - $ - $ - $ 698.81

--r-- ------I KPERS (Retirement Benefits)_ 7.00% $ 3,373.55 $ - $ - $ - $ 3,373.55 -- -·

State Unemployment I 0.18% $ 86.75 $ - $ - $ - $ 86.75 ---- -----. ----

State Workman's Camp I 2.60% $ 1,253.03 $ - $ - $ - $ 1,253.03 - .. ------ ---

j$ -- .. - ----

Health Insurance 1 9,372.00 $ 9,372.00 $ - - $ - $ 9,372.00 - .... --- ------ ---- -- - ----Life I nsu ranee I 18.00 $ 18.00 $ - $ - $ - $ 18.00

- --r---- --- -------~

-- --- --- ..

Parking 813.00 $ 813.00 $ - $ - $ - $ 813.00 -·- --- . -! I$ EAP 12.00 $

---------- - ---12.00 $ - - $

---- $ 12.00

714 S.W. Jackson St., Suite 300 Topeka, KS 66603

Joe Nonvood, Secretary

January 30, 2018

Rebecca Cartmill 2nd Judicial District CoiDinUD.ity Corrections 712 S. Kansas Ave, 3rd Fl Topeka, KS 66603

Dear Director Cartmill:

Phone: (785) 296-3317 Fax: (785) 296-0014

[email protected] doc.ks.gov

Sam Bro>vnback, Governor

This letter is notification of the budget planning allocation for your FY 2019 Comprehensive Plan. We provide this allocation to assist with preparation of your agency's budget that you will submit with your FY 2019 Comprehensive Plan due on or before May 1, 2018.

The 2nd Judicial District Community Corr~ulanning allocation for FY 2019 is $332,055.49, which includes: - --- •

U,_D\ 0s.. $314,698.40 for correctional services;

~ O $ 17.3 57.09 from the Community Corrections Supervision Fund (aka: DUI Funds) also for correctional services

')...t1] \ ·; Please note this is a planning allocation based upon the Governor's budget request to the Kansas Legislature. The final allocation cannot be deter.rrri:ned until close of the current legislative session. If adjustments to the plamring amount;become necessary, we will notify you of your :final allocation amount by July 1, 2018. and submission of a revised budget docUlJ.':\ent will be required.

_)

If you have ~y questions regarding your allo.c;:ttion, please feel free to contact your program consul tan~ · t. or Marie McNeal, Community Corrections Services Director at 785-296-6077 or

[email protected].

Sincerely,

&~ Deputy Secretary Community and Field Services

CC: File

Cells auto fill-Verify am?unts against Narrative

··--·-··· --·--·--- -···---··· -------·····- ·- ...... -·- --!---------·····- --··--+-------------1 . ---· ... -· t____ "l,lftl.UU ·----~_!__. ____ ... _:_ -~---- i :!J ll,OL4.UU I

---- -· ..... - .: ~- -··· ____ 1-'--,8_20_._00-+------·-. ~ -~- ····------- - ______ j__.::!:__ _______ _

Offender Evaluations ... -··--,---,-----------··------·--····- ·--·-·

Offender Treatment ... ···---::--------- ------- ·--- ..

emic Education Services """"'t; .... n.,l Educat,..io_n_s=-e-rv--=-ice_s _______ _

~C?_~ni~ive Skill~ _ -------· Client Incentives

--- --- ...... -- ---

$ - ; $

:· r:·.~~·::·.... - ~-~=~~~J==--=~:--- .. .$

$ $ $ $ $ $ $ $ $

·--- ·----·· --1-~----- -$ . - ·-· ------ -

:$ -~f- --·········-

··---~--f. ·-- ----··-

-- ~.---·-- I . ---- =--· ·---~~:.:· ~J~-- -~~=~~ •$

··- 19.soo.oo 1 --~=::·_~-::~~--~-:~~--}~~-:~·:-~~~:~. $ .

-1 --~

1--+----- --·----------·+----+ \ ~~-~~CI~UIIll~UICUI...,.;;; J u,v,_~-~~ J ~ -----~ ~ j ~ I~ u,~v~.uv I~ ~,VI£..uv f--------+------j ---·---------~ 1 j JLm~_•_u~uu:utvo I -~~-~~·~ ~ --·- -~-~~ j ~ j ~ j ~ ·~·'u j ~ -~u.uu I

1---1-------- --------------!---+ I !:.~·_:-"'~ I u~~-~~ I~

I IJAMES:JRENTOf'!_~=-~=:-~+-- u.1 j ul ui,J'""'Y 1 ~".~"-"·uu !

1---1-------- ------ --------·- --

154.78 : $ . ---------~----1 \ n~C<cuu, 111.::~uao••~ I ::::J,..J, 4.uv • _:P _________ ... -~~!:~Q__J j____ _ I ., I ., .,.,u.,.v.vv i--!--

-- . ' - ~LL__ - - -1---1-------------- ----- ..

KIMBERLY 0.11

, ri\,,F"'\ IYICUIVQI V 1.45% $ -··of··-· -- ----·-r----t- KPERS (Retirement Benefits) ___ ~:QQ~_, ! .

-1-- State Unemployment ____ 0.18%~ i State Workman's Camp 2.60%: $

. -- --~--~Q_;__! ___ -- --... -~,zpJ _ _!_____ "' "' ~--

' ·-·-- -----~---

_1Q.:QQ~ -- - . - -?!!-~9--~-~- - ---

6":.87 ___ L __ 268.¥. !.

B,!J_5: ~--116_.~2 ~!

-I Health Insurance • _ 9:~XQ~:-$ __ . 937.18 $ . . -- ~ ..... -- .... --· .p .p O,..;JO.U •• ~~--_!, ___ ..._ __ ~~~.64_ • -+-- _Life Insurance l_ ____ __ 1~:Qq __ $ - 1.8Q. ~

11.89

1¥1~~\..0~1 ~ • u.uu 70 ., - . _;_! --- . --- ---- . - --- ·-·- -~ -~ :s (Retirement Benefits) 0.00% $ : $ . $ un-;.;;pi~yment o.oo% $ ·-r$··----------·-- ~-$ -- -- ·------- -·r-:---- ---------- - ··--- ... ·-

an's Camp 0.00% $ - ' $ - $ --· o.oo s -·r$ ____ ···----· --~·$ . 0.00 $ --·-==·-.:~~:::~·~::·~~- .. ;:$ .. --- .. -· --- ;-- ---

.$ ·$ ~- -- ··-· ····-·- ····- .l----·

$

2A Fuel Per Diem Vehicle Mainenance Vehicle Insurance Mileage K-Tag IT oils/Parking

Fuel Per Diem Vehicle Mainenance Vehicle Insurance Mileage K-Tag/Tolls/Parking

TOTAL TRAVEL CATEGORY

FY 2019 NON-PERSONNEL BUDGET NARRATIVE

SECOND JUDICIAL DISTRICT COMMUNITY CORRECTIONS

$3.00/gal x 4,726 gal (20 mi/gal) I .55 per mi $ 23,178.00 $ 4,500.00

Vehicle maintenance/repairs/tires I $ 9,500.00 $ 3,000.00 $512.00/vehicle x 12 vehicles $ 6,144.00 $ 1,300.00

Historical Use $11,569.00 $2,892.25

$3.00/gal x 4, 726 gal (20 mVgal) I .55 per mile 19.00%

Vehicle maintenance/repairs/tires 32.00% $512.00/vehicle x 12 vehicles 21.00%

Historical Use 25.00%

97.00%

·~~~~..t~li1iK1P~!l~l!!ti)P.~BlillNR~Yif -73;1!!UU7 · ' :;·:d~ , .. ,,_.,;t;o.olii~· · • '.1'21!3;294:!11>:1:

currerit. _ ...... 1·.<- . .:':Current. ·:·.1, .cuiT&iif:-;.~1

cc:Furids · • •· l}telmburseinerits: IOther;E;iinaa·

$ 18,678.00 $ 23,178.00 $

$ 6,500.00 $ 9,500.00 $ 4,844.00 $ 6,144.00

$ $8,676.75 $ 11,569.00

81.00% 100.00%

68.00% 100.00% 79.00% 100.00%

75.00% 100.00%

0.00% 303.00% 400.00%

Travel Category Comments: Travel by ISOs to client homes, places of employment, treatment, out-of-county court, etc. Travel by administration for meetings. Costs are based on historical use for our 13 vehicle fleet. Third District 26%, Second District 25%, JISP 23%, CM 26%

28

Fuel Per Diem Registration Mileage K-TagfTolls

Fuel Per Diem Registration Mileage K-TagfTolls

28 TOTAL TRAINING CATEGORY

FY2019 NON-PERSONNEL BUDGET NARRATIVE


27 positions x $150.00/each $ 4,050.00 $ 300.00

27 positions x $150.00/each 7.00%

7.00%

$ $

$ 3,750.00 $ 4,050.00 $ $ $

93.00% 100.00%

0.00% 93.00% 1oo.oo% I

[rn;,;;;gea,gmy cOmme""' --· --·-- I

2C

2C

Cell Phone Internet Services Land Line



$50/mo x 12 mo x 24 positions $ 14,400.00 $ 1,800.00 $50/mo x 12 mo x 6 laptops $ 3,600.00 $ 1,944.00 $550/mo x 12 mo $ 6,600.00 $ 1,500.00

TOTAL COMMUNICATION CATEGORY $ 24,600.00 $ 5,244.00 $

Cell Phone $50/mo x 12 mo x 24 positions 13.00% Internet Services $50/mo x 12 mo x 6laptops 54.00% Land Line $550/mo x 12 mo 23.00%

$ 12,600.00 $ 14,400.00 $ 1,656.00 $ 3,600.00 $ 5,100.00 $ 6,600.00

$ $ $ $

- $ 19,356.00 $ 24,600.00

88.00% 101.00% 46.00% 100.00% 77.00% 100.00%

2C TOTAL COMMUNICATION CATEGORY 90.00% 0.00% 211.00% 301.00% I

Communication Category Comments: Adult/juvenile split is determined by number of staff in each section using phones/computers

20 Computer Printer

Vehicle Purchase 2D TOTAL EQUIPMENT CATEGORY

Computer Printer

Vehicle Purchase



replace one outdated CPU & monitor $ 1,000.00 $ 1,000.00

$ 1,000.00 $ 1,000.00 $

replace one outdated CPU & monitor 100.00%

$ 1,000.00 $ $ $ $ $

- $ - $ 1,000.00

100.00%

2E

2E

Office Supplies Postage Printing



Misc. supplies, paper goods $ 10,166.35 $ 1,542.35

business cards, letterhead, envelopes $ 1,400.00 $ 200.00

TOTAL SUPPLIES/COMMODITIES CATEGORY $ 11,566.35 j 1,7_4_2.35 $

$ 8,624.00 $ 10,166.35 $

$ 1,200.00 $ 1,400.00 $ $ $

- _$ 9,824.00 $ 11,566.35 ............................................................................................ HIBDD .. mllm .. B1 .................................. ... Office Supplies Misc. supplies, paper goods 15.00% 85.00% 100.00% Postage Printing business cards, letterhead, envelopes 14.00% 86.00% 100.00%

2E TOTAL SUPPLIES/COMMODITIES CATEGORY 29.00% 0.00% 171.00% 200.00%1

Supplies/Commodities Comments: Adult/juvenile split is determined by number of staff in each section that will be using purchased supplies

2F Rent Utilities Insurance Trash Service Building Maintenance

2F TOTAL FACILITY CATEGORY

Rent Utilities Insurance Trash Service Building Maintenance

2F TOTAL FACILITY CATEGORY

Facility Category Comments:

,--·



Annual office space rental

Annual property insurance janitorial - $450/mo x 12 mo

Annual office space rental

Annual property insurance janitorial- $450/mo x 12 mo

$125,739.53

$66.03 $5,400.00

$ 131,205.56 $

$15,088.74

$7.92 $648.00

15,744.66 $

12.00%

12.00% 12.00%

36.00%

$

0.00%

$110,650.79

$58.11 $4,752.00

115,460.90

88.00%

88.00% 88.00%

264.00%

Adult/juvenile split is determined by number of staff from each section occupying offices in the building

$ 125,739.53 $ $ 66.03 $ 5,400.00 $ $ $ $ 131,205.56 -100.00%

100.00% 100.00%

300.00%1

2G

2G



Copier Maintenance Combined Adult & Juvenile $ 3,000.00 $ 600.00 Computer Maintenance Shredding Postage Meter Rental Copier Lease Savin Copier (combine adult & juv) $ 3,000.00 $ 384.00 Typewriter Maintenance service/maintenance on 2 typewriters $ 165.00 $ 19.80 :ccADues $ 2,750.00 $ 330.00 'OTAL CONTRACTUAL CATEGORY $ 8,915.00 $ 1,333.80 $

Copier Maintenance Combined Adult & Juvenile 20.00% Computer Maintenance Shredding Postage Meter Rental Copier Lease Savin Copier (combine adult & juv) 13.00% Typewriter Maintenance service/maintenance on 2 typewriters 12.00% KCCADues 12.00% TOTAL CONTRACTUAL CATEGORY 57.00%

$ 2,400.00 $ 3,000.00 $ $ $

$ 2,616.00 $ 3,000.00 $ 145.20 $ 165.00 $ 2,420.00 $ 2,750.00

- $ 7,581.20 $ 8,915.00

80.00% 100.00%

87.00% 100.00% 88.00% 100.00% 88.00% 100.00%

0.00% 343.00% 400.00"/al

Contractual Category Comments: Adult/juvenile split is determined by number of staff in each section that will be using the copier and typewriters. KCCA dues are split the same as the rent.

TOTAL AGENCY OPERATIONS SECTION $ 35,690.71 $ $ 194,670.85 $ 230,361.56 1

3A

3A

Drug Testing Supplies Drug Testing Services

Substance Abuse Evaluations Substance Abuse Treatment Mental Health Evaluations Mental Health Treatment Sex Offender Evaluations Sex Offender Treatment Academic Education Services Vocational Education Services Transportation Assistance Housing Assistance Subsistence Cognitive Skills Client Incentives Electronic Monitoring Services Surveillance Services Newspaper for job search Client Appointment Calendars

CONTRACTS/CLIENT SERVICES --~.~

Drug Testing Supplies Drug Testing Services

Substance Abuse Evaluations Substance Abuse Treatment Mental Health Evaluations Mental Health Treatment Sex Offender Evaluations Sex Offender Treatment Academic Education Services Vocational' Education Services Transportation Assistance Housing Assistance Subsistence Cognitive Skills Client Incentives Electronic Monitoring Services Surveillance Services Newspaper for job search Client Appointment Calendars



12 panel cups, test stix, sweat patches $ 9,800.00 $ 1 '176.00 confirmation services $ 1,820.00 $ 1,820.00

GED test@ $85/10 IDs@ $30 $ 500.00 $ 500.00

3 AISOs x 4 x 12 x $50 & single passes $ 8,583.20 $ 8,583.20 $ 4,643.61 $ 4,643.61

1 T4C co-ed 26 X $375 X 2 $ 19,500.00 $ 19,500.00

One 7-day/wk subscription $ 30.00 $ 30.00 $ 310.00 $ 310.00

$ 45,186.81 $ 36,562.81 $ -- - ··Ci:i~~rif - ---- ~~·~ liJC 1 -f.': .1~~· ~ .. •I' ~~

12 panel cups, test stix, sweat patches confirmation services

GED test@ $85/10 IDs@ $30

3 AISOs x 4 x 12 x $50 & single passes

1 T4C co-ed 26 x $375 X 2

One 7-day/wk subscription

12.00% 100.00%

100.00%

100.00% 100.00%

100.00%

100.00% 100.00%

3A TOTAL CONTRACTS/CLIENT SERVICES 712.00% 0.00%

$ 8,624.00 $ $ $ $ $ $ $ $ $ $ $ $ $. $ $ $ $ $ $ $ $ $ $

$ 8,624.00 $ "i'l ,- ~l t ~ • ~ • ~

88.00%

88.00%

9,800.00 1,820.00

500.00

8,583.20 4,643.61

-19,500.00

30.00 310.00

45,186.81

100.00% 100.00%

100.00%

100.00% 100.00%

100.00%

100.00% 100.00%

800.00%

TOTAL CONTRACTS/CLIENT SERVICES SECTION



$ 45,186.81 $36,562.81

TOTAL AGENCY OPERATIONS & CONTRACTS/CLIENT SERVICES SECTION $ $73,619.87

l.:tf!l!i\~tQ"l!~illtQ~~~gl(Q.t(~EJ!i.m

$0.00 $8,624.00 $45,186.81

$0.00 $203,294.85 $276,914.72

Shawnee County Department of Community Corrections

712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251-5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probat.ion Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

To: From: Ref: Date:

MEMORANDUM

Board of Shawnee County Commissioners Rebecca Cartmill, Director 2019 Behavioral Health Grant and Behavioral Health Grant Budget 3/27/2018

Commissioners:

Submitted for your approval are the 2019 Behavioral Health Grant and Budget.

This grant provides us with a partnership with Heartland Regional Alcohol and Drug Assessment Center (RADAC) to provide a full time Care Coordinator and a full time Recovery Coach to work with our offenders in both districts to provide case management, care coordination to enhance the effectiveness of services, keep offenders connected to treatment/services, and refers clientele to aftercare/maintenance/peer support groups to enhance the effectiveness of treatment and recovery. Through these groups clients can reinforce and practice skills to help them successfully carry out recovery plans.

The Recovery Coach provides coaching and guiding of peers to the fundamentals of recovery. It is a professional relationship that is relaxed, comfortable and friendly. The Recovery Coach explores options for recovery and helps the offender identify and reduce barriers to their own success in living in a recovery lifestyle.

Both positions have offices in our agency and work with clientele from Shawnee County and the Second District.

In this grant we also request voucher funds for medications, evaluations for mental health, substance abuse, and sex offenses as well.

SIGNATORY APPROVAL Community Corrections

Behavioral Health Budget Summary and Budget Narrative Shawnee County Community Corrections

(Name of Community Corrections Agency

DIRECTOR I hereby certifv by my signature that I have developed my agency's Behavioral Health Budget Summary and Budget Narrative

attached hereto, that it equals the amount of my FY2017 Grant Award and that I have reviewed the Budget Summary and Narrative for accuracy. I further certify that I find the Budget Summary and Narrative complies with applicable Kansas statutes, regulations,

and community corrections field services standards.

Rebecca Cartmill Name (Typed or Printed)

ADVISORY BOARD CHAIRPERSON

Date

I hereby certify by my signature below that the Community Corrections Advisory Board has approved the attached FY2017 Behavioral Health Budget Summary and Narrative

Kent Reed Name (Typed or Printed)

COUNTY COMMISSION CHAIRPERSON (Sponsoring County)

Date

I hereby certify by my signature below that the Board of County Commissioners has approved the attached FY2017 Behavioral Health Budget Summary and Narrative

County

Kevin Cook Name of Chairperson (Typed or Printed) Signature Date

PROPOSAL FOR BEHAVIORAL INTERVENTIONS/SERVICES

TO SUPPORT HB 2170 FOR FY 2018-2019

SHAWNEE COUNTY AND 2N° JUDICIAL DISTRICT

SHAWNEE COUNTY COMMUNITY CORRECTIONS

712 S. KANSAS AVENUE, SUITE 300

TOPEKA KS 66603

785-251-5401

(First Priority) - Care Coordinator: Shawnee County Community Corrections would like to continue their partnership with Heartland RADAC by continuing employment via contract of a full time Care Coordinator. The Care Coordinator will continue to work with both the officers and the Recovery Coach to help fill the gaps of necessary behavioral health services. The Care Coordinator will refer clients to services and treatment in both districts.

Goal: This position provides additional case management and care coordination to enhance the effectiveness of services, keep offenders connected to treatment/services, convene multi-discipline teams to staff cases, etc. This position also develops or refers clientele to aftercare/maintenance/peer support groups to enhance the effectiveness of treatment and recovery through these groups that would reinforce and practice skills, and continue to strengthen and help carry out recovery plans.

Proposed Budget for Full Time Care Coordinator to assist both districts:

Salary for a full-time Certified Care Coordinator (to serve both districts--$25,000.00 per district) .......................................................................................... $50,000.00

Mileage ($.50 per mile) ...................................................................... $3,000.00

Cell phone ...................................................................................... $ 210.00

Staff Education Training ................................................................... $ 1,000.00

PROPOSED TOTAL. ...... $ 54,210.00

(Second Priority) Proposal-Recovery Coach: Shawnee County Community

Corrections proposes continuing our partnership with Heartland RADAC for the providing of a part time Recovery Coach for both districts and to be available to each district for 20 hours weekly. The Recovery Coach maintains an office at our agency. The Recovery Coach/Peer Mentor provides coaching and guiding of peers to the fundamentals of recovery. It is a professional relationship that is relaxed, comfortable, and friendly. A single individual could serve part-time in both districts.

Goal: The goal of this service is to assist the offender in exploring options for recovery, increase choices to attain recovery goals and to help the offender identify and reduce barriers to their own success in living a recovery lifestyle. While the Recovery coach's role is a non-clinical one, the coach provides direct support to recovery solutions identified in the Strength Based Assessment Tool.

Proposed Budget for 2"d and 3rd District Recovery Coach:

Salary for 2 part-time or 1 full-time Certified Recovery Coach(es) ....... $ 40,000.00

Mileage ($.50 per mile) ............................................................... $ 5,000.00

Cell phone for Recovery Coach ....................................................... $ 210.00

Staff Education Training ............................................................... $1 ,000.00

PROPOSED TOTAL......... $46,210.00

Summary of treatment services to be measured: In FY 2017, this agency measured the number of clients receiving treatment services on a quarterly basis. We continue to receive statistics from our Care Coordinator and Recovery Coach in the following areas:

• Number of clients referred to Care Coordinator and Recovery Coach.

• Number of clients attending orientation and receiving the SASSI (Substance Abuse Subtle Screening Inventory.)

• Number of clients who are accessing further mental health treatment. • Number of clients referred for further drug and alcohol treatment.

• Number of clients participating in recovery oriented systems of care (ROSC.)

(Third Priority) Proposal-Voucher Funds: The use of voucher funds to cover costs related to: Mental Health, Substance Abuse, Sex Offender, and BIP, DV & Anger

Management (evaluations, assessment fees, medications and treatment/groups-includes co-pays) will assist clients of the 2nd and 3rd Districts receive much-needed

services/interventions. Assessments and group co-pays will be utilized for certified Batterer's Intervention Program assessments and co-pays as well as assessments and group treatment co-pays for certified Sex Offender Treatment Programs.

Shawnee County Community Corrections has an agency agreement and Memorandum of Understanding with Genoa Pharmacy on site at Valeo Behavioral Health Care to provide medications and, utilizing the voucher process, bill Shawnee County

Community Corrections when the offender cannot pay for their medications or their co

pays. This prescription service is for clients of both districts.

Transitional living funds would be used for either Oxford House or an appropriate apartment. Funds would go to either a security deposit or first month's rent.

Proposed Budget for Voucher Funds:

Mental Health Category ................................................................. $17,500.00

Substance Abuse Category ............................................................ $ 3,000.00

Sex Offender Category ................................................................... $3,000.00

BIP, DV and Anger Management Category ......................................... $8,250.00

PROPOSED TOTAL FOR 2N° AND 3rd DISTRICT .................... $ 31,750.00

GRAND TOTAL FOR 2"d JUDICIAL DISTRICT AND SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH GRANT ......... $ 132,170.00

Impact of Behavioral Health-funded services upon our revocation rates: Both

Shawnee County and the 2nd Judicial District have both had relatively low revocation rates and high success rates. We believe that the addition of personnel and services through the Behavioral Health Initiative have positively impacted these rates. Heartland

RADAC has been responsible for the hiring, initial orientation, continued training and education of the persons in these positions. Our original Recovery Coach recently

retired and has been replaced. Our Quarterly Reports for the current fiscal year now contain data from our Behavioral Health program regarding:

• Clients referred to Care Coordinator and Recovery Coach.

• Clients attending orientation and receiving the SASSI (Substance Abuse Subtle Screening Inventory.)

• Clients who are accessing further mental health treatment.

• Clients referred for further drug and alcohol treatment.

• Clients participating in Recovery Oriented Systems of Care (ROSC.)

Our numbers of clients participating in these Behavioral Health categories are increasing each quarter.

Shawnee County: We anticipate that the personnel and programs funded by our Behavioral Health Grant will help us maintain our low revocation rate of 12% this year and enable us to lower our current revocation rate in Shawnee County another 2 to 5% for FY 2018-2019.

2nd Judicial District: In the 2nd Judicial District, our revocation rate for the third quarter was 0%. For the current fiscal year, our revocation rate averages to be 6%. We cannot predict whether our revocation rate can decrease very much from 6%, but we would like to see it decrease another one percent to 5% for FY 2018-2019.

For FY 2018-2019: We would like to see a continued increase in the number of clients using our Behavioral Health services. As far as a prediction for reductions of revocations, we have been experiencing fewer revocations each year that Behavior Health funding has been in place. We will continue to set our goals for revocations to be: 10% or less for Shawnee County and 5% or less for 2nd District.

Personnel Category Comments:

Travel Category Comments:Mileage for Recovery Coach and Care Coordinator factoring in travel in both districts which encompasses five (5) counties.

Training Category Comments:Staff training for Recovery Coach and for Care Coordiator contains allocations of $500.00 for each district= $1 ,000.00.

Office Setup Category Comments: Estimated annual cost of cell phone= $210.00 annually per district.

Group Supplies Category Comments:

Mental Health Category Comments: It is estimated that evaluations=$1 ,500.00 for Shawnee County and $500.00 for 2nd District. Medication voucher estimates for Shawnee County=$ 8,500.00 and for 2nd District= $5,000.00. Treatment/Groups= $1,500.00 for Shawnee County and $500.00 for 2nd District.

Substance Abuse Category Comments: Estimated evaluations for Shawnee County= $1,000 and evaluations for 2nd District= $500.00.

Sex Offender Category Comments: Estimated evaluations for Shawnee County= $1,000.00 and for 2nd District= $500.00. Estimated treatmentlfroups for Shawnee County = $1,000.00 and for 2nd Distric = $500.00

Contract Personnel Category Comments:Shawnee County and 2nd District will share one (1) full-time Care Coordinator and one (1) full-time Recovery Coach. Salaries are evenly split betwen both districts.

Other Services Category Comments: Estimates for BIP evaluations for Shawnee County= $1,000.00 and 2nd District= $250.00. Estimated treatment/groups for both Districts = $1 ,000.00. Anger management groups= $6,000.00 for both Districts. Anger Mangement groups of 14 sessions will be offered on site at the agency office. 1-----+------l

FY2017 BEHAVIORAL HEALTH BUDGET SUMMARY

AGENCY NAME

Please attach a Budget Narrative to this document

:';

Current Allocation ,•:'

PERSONNEL SECTION Cells auto fill-Verify amounts against Narrative 1A PERSONNEL CATEGORY

Salary Benefits 0.00 TOTAL PERSONNEL SECTION ,•, .0.00

AGENCY OPERATIONS SECTION Cells auto fill-Verify amounts against Narrative 2A TRAVEL CATEGORY 8,000.00 28 TRAINING CATEGORY 2,000.00 2C OFFICE SETUP CATEGORY 420.00 2D GROUP SUPPLIES CATEGORY 0.00

TOTAL AGENCY OPERATIONS SECTION .. 1o~2o.oo·

CONTRACTS/CLIENT SERVICES SECTION Cells auto fill-Verify amounts against Narrative 3A MENTAL HEALTH CATEGORY 17,500.00 38 SUBSTANCE ABUSE CATEGORY 3,000.00 3C SEX OFFENDER CATEGORY 3,000.00 3D CONTRACT PERSONNEL CATEGORY 90,000.00 3E OTHER SERVICES CATEGORY 8,250.00

TOTAL CONTRACTS/CLIENT SERVICES SECTION 12.'t;150~00

TOTAL BEHAVIORAL HEALTH BUDGET SUMMARY 132i~7o:oo

FY2019

f-----BEHAVIORAL HEALTH BUDGET SUMMARY

AGENCY NAME -

Please attach a Budget Narrative to this document

,,, ccCC " "'C '""'' cC ~ i ' '''~'"l> > . ';',:'., ' . . . ''.~:,_':(~- ,, ' ' >, . .. ...... , .• ,currentAIIocation>>, ~ " " "'"' c ~. " ' " ,, "' h ,_,, '

PERSONNEL SECTION Cells auto fifi:.Verify amounts against Narrative 1A PERSONNEL CATEGORY

Salary Benefits 0.00 TOTAL PERSONNEL SECTION .'':::::::.:'!:'.· .•. .. ·' .... : _:, ::;··> .. :,(( (1.00'

AGENCY OPERATIONS SECTION Cells auto fill-Verify amounts against Narrative 2A TRAVEL CATEGORY 8,000.00 2B TRAINING CATEGORY 2,000.00 2C OFFICE SETUP CATEGORY 420.00 2D GROUP SUPPLIES CATEGORY 0.00

TOTAL AGENCY OPERATIONS SECTION ... . i• [. : :>>? , ::'[1,,;.,,, ':,)~:;;!;!;!::::::,, .'. :1~.4~1)~1)0"

CONTRACTS/CLIENT SERVICES SECTION Cells auto fill-Verify amounts against Narrative 3A MENTAL HEALTH CATEGORY 17,500.00 3B SUBSTANCE ABUSE CATEGORY 3,000.00 3C SEX OFFENDER CATEGORY 3,000.00 3D CONTRACT PERSONNEL CATEGORY 90,000.00 3E OTHER SERVICES CATEGORY 8,250.00

TOTAL CONTRACTS/CLIENT SERVICES SECTION ''0'iJi'•llfi:: • o:>[> >•>. 'i:.t<.<. .,· . 12'175Q~~~

TOTAL BEHAVIORAL HEALTH BUDGET SUMMARY .i ,,_,;':;>> . · ... , .. · , ,·,···r.~.:''' ., •<f1:1~:'~~2~.'tllh,~l)''

March 27, 2018

SHAWNEE COUNTY Department of

Emergency Management 200 SE th Street

Emergency Operations Center Topeka, KS 66603 (785) 251-4150

Dusty Nichols, Director

MEMO: RADIO SUB-NET PROJECT- Repeater #1

TO:

FROM:

Board of County Commissioners Shawnee County Kansas

Nelson E Casteel - Operations Section Chief Shawnee County Emergency Management

In December 2017, the Board of County Commissioners approved a Capital Improvement Project for Emergency Management to install a UHF Subnet Repeater system.

As outlined in the documentation that accompanied the original packet, there will be four different repeaters installed for this project.

All four repeaters at this time are under the $3000 amount as outlined in the Shawnee County Purchasing Policy however since these repeaters are Capital Improvement Projects, we are placing it before the Board of County Commissioners for approval.

In order to track the expenses, equipment and licensing we have broken the project down into four different repeaters. Also, as we are utilizing several different mounting and power options, we want the ability to add to later repeaters and provide you with an accurate quotation when the other repeaters are brought before you.

Shawnee County will be providing some equipment, including a bucket truck, as well as some labor in order to keep the pricing affordable.

As each repeater is completed, we will bring back to you the next repeater in the project for approval.

Should you have any questions, please contact: Operations Section Chief Nelson E Casteel at 785-251-4558 or nelson. casteel@snco. us

###

c '

EQUIPMENT PROPOSAL

ELECTRONICS, INC.

To: Nelson Casteel Company: Shawnee Co. EM Address: 200 SE ?'h SB10

Topeka, KS 66632 Phone: 785-251-4558

Fax:

Project: UHF Repeater #1

From: Brad Grabar Company: TBS Electronics Address: 5225 SW Topeka Blvd.

Topeka, KS 66609 Phone: 785-862-7450

Fax: 785-862-7647

Date: 2/16/18

Description Your Price

1 GR1225 Set-up & Configuration -Program & Tune Duplexer

1 FG4505W 5db Gain Fiberglass Antenna -450-460Mhz, 76", Mounting Bracket

1 8" Wall Mount w/ Conduit 1 300ft Transmission Line Kit

-Includes (4) installed Connectors for Lightning Arrestor configuration

1 Lightning Arrestor 38 P1225 Handheld Programming $10 each

TOTAL:

$160

$229

$95 $459

$85 $380

$2,111

TBS Electronics, Inc. 5225 SW Topeka Blvd. Topeka, KS 66609 (785)862-7450 (785)862-7647 (fax)

''I.

March 30, 2018

SHAWNEE COUNTY Department of

Emergency Management 200 SE ih Street

Emergency Operations Center Topeka, KS 66603 (785) 251-4150

Dusty Nichols, Director

/ MEMO: Radio Sustainment- CJP 2018 ~v

TO: Board of County Commissioners Shawnee County Kansas

FROM: Nelson E Casteel - Operations Section Chief Shawnee County Emergency Management

In December 2017, the Board of County Commissioners approved a Capital Improvement Project for Emergency Management to purchase radios as a part of sustainment for the Shawnee County Emergency Managment radio communications in the amount of $36,121.70.

As outlined in the documentation that accompanied the original packet, these radios will be purchased under the State of Kansas Contract #28440.

According to the Federal Emergency Management Agency (FEMA), the National Preparedness Goal defines what it means for the whole community to be prepared for all types of disasters and emergencies. The goal itself is succinct:

"A secure and resilient nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk."

These risks include events such as natural disasters, disease pandemics, chemical spills and other manmade hazards, terrorist attacks and cyber attacks.

In addition to stating the goal, the National Preparedness Goal describes 32 activities, called core capabilities that address the greatest risks to the nation.

The implementation and sustainment of our radio communications meet the following Core Capabilities (https://www. fema.gov/core-capabilities):

c ;L

RADIO SUSTAINMENT- 2018

Operational Communications Description: Ensure the capacity for timely communications in support of security, situational awareness, and operations by any and all means available, among and between affected communities in the impact area and all response forces.

Situational Assessment Description: Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the statu~ of the response.

Public Information And Warning Description: Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate.

Operational Coordination Description: Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities.

Critical Transportation Description: Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas.

Logistics And Supply Chain Management Description: Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains.

The purchase of these radios for the sustainment of Emergency Management communications is vital to our meeting the Core Capabilities, being successful at our mission essential functions, completing our duties as laid out in the Shawnee Code and engaging in our activities as laid out in the Shawnee County Emergency Operations Plan and Annexes.

Should you have any questions, please contact: Operations Section Chief Nelson E Casteel at 785-251-4558 or [email protected]

###

Page 2 of 2

Quote Number:

• MOTOROLA SOLUTIONS Effective: Effective To:

Bill-To: SHAWNEE COUNTY EMERGENCY MANAGEMENT 200 SE 7TH SB 10 EOC TOPEKA, KS 66603 United States

Attention:

Ultimate Destination: SHAWNEE COUNTY EMERGENCY MANAGEMENT 200 SE 7TH SB 10 EOC TOPEKA, KS 66603 United States

Sales Contact:

QU0000424266 11 DEC2017 09 FEB 2018

Name: Nelson Casteel nelson.casteel@sn co. us 785-251-4558

Name: Brad Grabar Email: Phone:

Contract Number: Freight terms: Payment terms:

KANSAS STATE FOB Destination Net 30 Due

Item Quantity Nomenclature Description

H91TGD9PW6AN APX 8000 ALL BAND PORTABLE MODEL2.5

Ia Q806CB ADD: ASTRO DIGITAL CAl OPERATION

1b HA00022AE ENH: 3 YEAR SERVICE FROM THE START COMPREHENSIVE

1c H38BS ADD: SMARTZONE OPERATION

1d H869BW ENH: MUL TIKEY

Email: [email protected] Phone: 7858627450

List price

$8,638.00

NNTN8860A CHARGER, SINGLE-UNIT, IMPRES 2, $150.00 3A, 115VAC, US/NA

PMMN4099A AUDIO ACCESSORY·REMOTE $132.00 SPEAKER MICROPHONE,IMPRES WJNDPORTING RSM, IP55

4 PMNN4486A BATT IMPRES 2 LIION R IP67 3400T $142.00

Total Quote in USD

THIS QUOTE IS BASED ON THE FOLLOWING:

Your price

$6,880.90

$121.50

$106.92

$115.02

1 This quotation is provided to you for information purposes only and is not intended to be an offer or a binding proposal.

Extended Price

$34,404.50

$607.50

$534.60

$575.10

$36,121.70

If you wish to purchase the quoted products, Motorola Solutions, Inc. ("Motorola") will be pleased to provide you with our standard terms and conditions of sale (which will include the capitalized provisions below), or alternatively, receive your purchase order which will be acknowledged.

Thank you for your consideration of Motorola products.

2 Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes. 3 Purchaser will be responsible for shipping costs, which will be added to the invoice. 4 Prices quoted are valid for thirty(30) days from the date of this quote. 5 Unless otherwise stated, payment will be due within thirty days after invoice. Invoicing will occur concurrently with shipping.

MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS, EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

MOTOROLA'S TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE

Shawnee 1 ~ounty ~' ~ , ! ; P.arKs+ ~ recreation March 23, 2018

TO:

FROM:

Board of Commissioners Shawnee County

John E. Knight, Director Parks + Recreation

RE: Topeka Baseball and Softball Association (TBSA) Agreement Outdoor Adventure - Sports

Purpose: Board of Commissioners authorization and execution is requested on the attached agreement between Topeka Baseball and Softball Association (TBSA) and Shawnee County Parks + Recreation. This is a professional services agreement whereby the County agrees to obtain the services of Topeka Baseball and Softball Association for provision of operating Shawnee County's youth baseball and softball league at Domwood Park.

Justification: The Master Plan Community Vision for Programming tells us "to reach out to people of all ages to encourage them to experience parks and recreation facilities through well designed programs that create a lifetime of memories." The principles of this agreement are referenced in the Master Plan under section 4.6.3 -Partnership Opportunities.

An Operational Partner is an entity or organization that can support the efforts of Shawnee County Parks + Recreation to maintain facilities and assets, promote amenities and park usage, support site needs, provide programs and events, and/or maintain the integrity of natural/cultural resources through in-kind labor, equipment or materials.

Volunteer hours (1,467) contributed by board members of Topeka Baseball and Softball Association activities at Domwood Park saved Shawnee County an estimated total of $34,56252 in 2017 alone.

The proposed agreement is a vital component of the CAPRA accreditation process and a SCP+R objective to achieve successful outreach in diverse and underserved populations. The proposed agreement achieves such objectives outlined in the Recreation Program Plan- Pages 9, 12-14 and 16.

• Offer programs in youth athletics core areas of baseball and fast pitch softball. • Promote a healthy, active lifestyle through program activities and choices. • Provide a core service with a target recovery of 0-80%.

parks.snco.us

• 3137 SE 29th Street· Topeka, KS 66605 • (785) 251-2600

~ I

• Achieve recreation program standards by tracking measures of program distribution by age group

JEK!blt DT Attachment( s)

SHAWNEE COUNTY CONTRACT NO. C~-2018

AGREEMENT FOR THE MANAGEMENT AND OPERATION OF TOPEKA BASEBALL AND SOFTBALL ASSOCATION

THIS AGREEMENT made and entered into by and between the Board of County

Commissioners of the County of Shawnee, Kansas, hereinafter refeiTed to as the "County" and Topeka

Baseball and Softball Association (TBSA), hereinafter refened to as the "Association", together known

as the "Pmties."

WHEREAS, the County is the owner of Dornwood Park including the complex and operates the

public parkland, programs, and facilities located therein for the use by the public and patrons of the

Park; and

WHEREAS, the Association wishes to manage and operate Shawnee County's youth baseball

and softball program through a non-profit association which provides baseball and softball education,

activities and philanthropy efforts for the youth of Topeka, Shawnee County and the sunounding area;

and

WHEREAS, it would be of mutual benefit to the parties that cettain rights, privileges, and

covenants be granted by the County to the Association in exchange for the services to be rendered by

the Association, as they are hereinafter set fmth; and

WHEREAS, Shawnee County Pm·ks + Recreation, hereinafter refeiTed to as the "Department"

shall be responsible for performing the duties of the County; and

NOW THEREFORE, in consideration of the promises and mutual covenants herein, the parties

agree as follows:

1. Term. This Agreement shall commence upon the proper execution of this document and

shall expire on December 31, 2021. This Agreement may be renewed for an additional three (3) years

through December 31, 2024, upon the mutual written consent of both patties.

1

2. Purpose. This is a Professional Services Agreement whereby the County agrees to

obtain the services of Topeka Baseball and Softball Association for provision of operating Shawnee

County's youth baseball and softball league at Domwood Park. This Complex includes but is not

limited to: Domwood Park which contains approximately ten (10) acres (more or less), of land at

Domwood Park in Shawnee County, Kansas, and by reference incorporated herein, for the use by the

youth of Topeka and Shawnee County. The Association agrees to provide management and operation

functions for baseball and softball activities for the youth of Topeka, Shawnee County and the

sunounding area as described herein.

3. Association Duties. The Association is to be recognized as the Topeka Baseball and

Softball Association (TBSA) and shall make non-profit youth baseball and softball education activities

for youth available to patrons at agreed upon dates and times. In general, these services shall include

those ordinarily rendered and provided by non-profit youth baseball/softball programs at public

facilities. The Association shall suppmt the Goals and Objectives for Spmt Programming and Program

Planning Criteria detailed in the Recreation Program Plan (Attachment A).

a. Establish TBSA Board of Directors. The Association shall establish a Board of

Directors to provide designated individuals to serve as needed, and as may be required,

for the discharge of duties and responsibilities hereunder. Said persons shall not be

considered County employees. The TBSA Board of Directors shall be charged with

assuring there is compliance with park rules through educational coach and parent

meetings and when supervising all program activities during the season and at other

times as may be deemed necessary. TBSA Board Members are volunteers and shall serve

without compensation or personal benefit.

b. Conduct and Supervise Activities. The Association agrees to operate, supervise and to

be responsible for youth baseball and softball activities within Domwood Park for the

youth of Topeka and Shawnee County in accordance with the Shawnee County Program

Standards detailed in Attachment A. And to supervise the performance of such duties

2

and services, as may be included in this Agreement including parent or guardian

behavior.

c. Provide Community Relations. The Association shall demonstrate outstanding public,

customer, and community relations at all times. The Association shall ensure through

hosting of coach and parent meetings that all individuals representing the Association are

properly trained with a focus on education, community stewardship, and sportsmanship

so that participants in the program have an enjoyable experience.

d. Shawnee County Parks and Recreation Foundation. To the extent the Association

generates funding in excess of registration fees (such as through charitable fundraisers,

sponsorships, donations) such funds shall be donated to the Shawnee County Parks and

Recreation Foundation (SCPRF) Facilities and Program Fund.

e. Responsibility for Property. The use of the leased premises is non-exclusive. All

property on the premises being used by the Association under this Agreement shall be

the responsibility of the Pmiies.

f. Compliance. Shawnee County Code and Shawnee County Resolution No. 2011-9, along

with any future amendments or subsequent replacement resolutions, shall govem all use

of the land. The above Resolution govems the rules and regulations and pe1mits the use,

protection, and preservation of County-owned pm·klands, lake, and recreation areas. The

establishment of this resolution is authorized by state statute, specifically K.S.A. 19-

2803a.

g. Participation Fees. All fees for patiicipation m·e the prope1iy of Shawnee County and

shall be collected by the Association and accounted for in a manner approved by the

County. All fees shall· be developed in cooperation with the County in accordance with

the Recreation Program Standards as noted in Attachment A.

3

h. Financials. The County shall allow the Association to retain sixty percent (60%) of the

total fees collected upon verification of operational costs as determined by the Parties.

The Parties shall provide prior written approval of such schedule of fees by March 31

annually. The Association agrees to compensate the County an amount equal to forty

percent (40%) of the total fees collected for Department expenses to provide services and

parklands according to Depaliment standards.

i. Requirements. The requirements below shall be provided by the Association in writing

prior to the annual Febmary Board meeting for written approval by the Department. The

Parties shall develop and agree in writing to an annual budget for program activities.

Sanctioning. The Association shall determine league sanctioning annually no

later than the Febmary Board meeting. Any team or individual requirements of

any sanctioning body are the responsibility of the Association. The Association

agrees to pay sanctioning fees for TBSA league teams.

Awards. The Association shall provide any appropriate plaques, trophies and/or

medals to recognize individual or league accomplishments with responsibilities,

cost and distribution thereof.

MerchandiseNendors. All merchandise or vendor operations on County

property shall be approved in writing in advance. The County reserves the right

to negotiate a percentage share with the Association and/or vendors on a per

event basis.

Other Expenses. The Association shall be financially responsible for all other

expenses associated with league operations throughout the term of this contract.

j. Equipment. The Association shall require teams to properly outfit players with

equipment for safety.

4

k. Registration Fees. The County with Association assistance shall dete1mine fees and

deadlines for all teams.

1. Mailing Address. The Association shall maintain a mailing address suitable to receive

program registrations and league supplies.

m. Field Preparation. The Department shall provide initial field preparations according to

operation standards (setting base distances, raking of infield areas, batter's box and

pitcher's plate location, chalking). The Associaiton shall provide secondary field

preparations of the playing surfaces after the intial game of the day on each respective

field. The Association shall monitor field standards to assure all fields are maintained.

The Association may, upon request, assist the Department with field adjustments or

preparations due to any inclement weather or other circumstances should they arise.

n. Assist With Keeping Facilities Clean. The overall responsibility of cleanliness in the

facility shall be a cooperative effort by the Parties according to the Maintenance

Standards. Beginning March 1 through October 1 of each year, the Association agrees to

maintain and assist with providing the public a clean environment throughout the

complex including parking lots. This includes litter control and trash removal from

dugouts, playing surfaces, restrooms, parking lot, seating areas and open space. The

Association shall regularly convey to participants, coaches and pm·ents the necessity to

follow Pm·ks + Recreation Maintenance Standm·ds. Specific maintenance or immediate

safety concems should be addressed to the Department Sports Supervisor in writing.

o. Improvements. The Association agrees not to pelform any remodeling or install any

pe1manent fixtures or additions on Domwood Park nor otherwise improve any buildings,

grounds, or other property owned by the County without prior written approval. The

Association shall meet with County staff annually to make recommendations and

fmmulate a plan for improvements to the facilities and to meet the principles C?f the

5

Shawnee County Parks + Recreation Master Plan. This plan shall detail needed

improvements allowing for future budget considerations.

p. Scheduling. The Association shall be responsible for scheduling practices and league

games with all coaches of teams within the Association. The Department shall provide

scheduling software. Any such schedules must be approved by the Department before

being released to the public or before any activities occur. All game or tournament

schedule updates must occur five (5) business days in advance. The Department requires

such notice in order to ensure that field space is available, proper field preparation is

perfmmed, and umpires and staff are assigned. Inclement weather may dictate field

availability.

q. Social Media. The Association shall manage all fmms of social media. Any fees related

to the Association's social media or the scheduling software including, but not limited to,

a website, domain, hosting, maintenance fees, etc. are the responsibility of the

Association. Any attempt by the Association to disparage the County on any social

media platfmms shall be grounds for nullification of contract.

r. Use/Care of County Property. The Association shall have the use of such existing

personal property owned by the County as may now be located at the Complex. The

Association agrees to exercise general supervision and responsibility for the proper use

and care of all other personal property located at the complex, which is specifically for

the use and convenience of all public users of County facilities. An inventory of County

property by the Parties shall be made each year of this Agreement.

s. Conduct. The Association shall operate under the provisions of this Agreement in such

a manner that confmms with all statutes of the State of Kansas and Shawnee County

rules and regulations including complex guidelines. The Association shall give

reasonable assistance in seeing that public users of the complex and adjacent grounds

conform to the rules and regulations of Shawnee County and the statutes of the State of

6

Kansas. Further, the Association agrees to enforce all rules and regulations adopted by

the County covering the conduct of the public in the use of County property. Fmiher, the

Association agrees to adopt and adhere to recommendations of programs designed to

teach and enforce sportsmanship, to the satisfaction of the Depa1iment.

t. Non-Discrimination. The Association shall not on the grounds of age, race, religion,

color, sex, disability, national origin or ancestry, discriminate or permit discrimination

against any person or groups of persons in the use or occupancy of the premises.

u. Surrender Property Upon Termination. Upon expiration or termination of this

Agreement, the Association agrees to vacate and to sunender the portion of the facilities

allocated for the operation of this Agreement, to remove any equipment, inventory, and

personal prope1iy therefrom, and to deliver possession of the same to the County in as

good condition as said premises are now in or hereafter may be placed. Unavoidable

wear through careful use and damage by fire or other casualty beyond the control of the

Association is not covered by this term. All equipment and other prope1iy of the County

on the premises shall remain the prope1iy of the County after the expiration or

te1mination of this Agreement. It is expressly understood and agreed that this Agreement

is not a conveyance of realty, but merely a lease granting the right to conduct certain

activities and provide ce1iain services for the benefit and convenience of the public on

public property.

4. Responsibilities of County. In canying out its obligations under this Agreement, the

County shall perform the following functions:

a. Grant of Management Rights. The County agrees to grant, and does hereby grant, to

the Association, the exclusive right, privilege, and obligation to manage a youth baseball

and softball program at Domwood Park for the period of this Agreement. These

operations shall be managed in a manner to provide for the attraction, convenience, and

recreation of the public to the satisfaction of the Department. The Parties shall meet at

7

least once each calendar year during the tetm of this Agreement in order to review the

provisions of this section. Any amendments must be agreed to by the pmiies in writing.

b. Repairs and Facility Maintenance. The Depmiment shall be responsible for all general

repairs and daily maintenance of all grounds including the playing diamonds. The

Depmiment's Spmis division is responsible for execution of the necessary tasks

associated with this responsibility and shall be the sole judge as to whether the

conditions m·e playable. The Depatiment shall provide all supplies necessmy for field

prepm·ations.

c. Utilities. The County shall ftnnish a reasonable amount of water, sewer, gas, electricity,

refuse service and phone for the complex.

d. Refuse. The Depmiment shall provide and empty dumpsters on a regulm· schedule and

provide supplies necessmy to perfmm such task.

e. Facility Improvements. All facilities that malce up the ~omplex shall be the prope1iy of

the County. The Depmiment shall be responsible for general repairs and upgrades to the

Complex. It shall be agreed upon by the Patties that facility improvements utilize cost

recovery methods and shall be a cooperative effmi and adhere to the cu!Tently adopted

Master Plan.

f. Scheduling. The Department reserves the right to approve or deny scheduled usage of

the facility. It is understood by the Patties that other interested individuals may be

granted use of the facility following the Depmiment field rental policy. All usage shall be

scheduled through the Depmiment's Spmis Division and is determined on a case-by-case

basis.

8

g. Tournaments. The County may elect to employ a vendor who shall coordinate with

TBSA Board of Directors to provide an ath·active schedule of toumaments serving the

Association member teams and to satisfy the intention of maximum facility usage.

h. Umpires. The County shall employ or contract an umpire service provider to recruit,

schedule and manage all umpires needed to facilitate league games and toumaments held

at the complex. The service provider has the first right of refusal when determining

umpire selection and eligibility of individuals. Furthermore, the service provider has first

right of refusal for any non league toumaments.

i. Insurance. The County agrees to pay the annual premiums for each team for liability

team insurance in the amount of no less than Two Million Dollars and Noll 00

($2,000,000.00). The County shall be listed as an additional insured.

j. Background Scr,eenings. The Department shall be allowed to perform background

checks on coaches, board members, volunteers, umpires and employees to the

satisfaction of the Depruiment policy. The Association agrees to abide and enforce such

policy should the need arise.

k. Concessions. The County shall retain all rights to concession and vendor operations and

sales on County propetiy. No alcoholic or cereal malt beverages may be brought onto

the premises covered by this Agreement. The Depru·tment reserves the right to resh·ict

food and beverages being brought onto the premises.

I. Merchandise Sales. All merchandise sales on County property shall be approved in

advance. The County reserves the right to negotiate a percentage shru·e with the

Association and/or vendors on a per-event basis.

m. Control Advertising. The Association shall not post advetiising displays unless prior

written approval is obtained from the Depruiment.

9

n. Hours of Operation. County Code sets the limits of operational times to occur during

Dornwood Park hours (6 a.m.- 11 p.m.).

o. Provide General Supervision. The Depmiment reserves the right to exercise general

supervision and control with respect to program management; advertising displays; the

pricing; the kind, chm·acter, and quality of the goods dispensed; the cleanliness and

sanitation of the buildings and adjacent grounds; personnel; league play; and

tournaments. Nothing herein should be constmed as converting this to an employment

relationship. It is mutually understood and agreed that the Association shall perform as

an independent contractor.

p. Other Use. The County reserves the right to use, allow to be used by individuals or

groups, ce1iain m·eas inside or immediately adjacent to its complex which shall include,

but not be limited to the following: ball diamonds, trails, spray pm·k, restrooms, pm·king

lots, and/or other m·eas within or nem· the complex for purposes that would benefit the

general public as determined by the Depmiment. These uses may be outside the normal

operating hours of the program but within pm·k hours.

5. General Provisions. The following General Provisions shall apply to this Agreement:

a. Liability. Each pmty shall be responsible and liable for the consequences of an act or

failure to act on the pmi of itself, its employees or agents.

b. Taxes. The County shall not be responsible for, nor indemnify the Association for, any

federal, state or local taxes, which may be imposed or levied upon the subject matter of

this Agreement.

c. Insurance. The County shall not be required to purchase any insurance against loss or

damage to any personal prope1iy to which this Agreement relates. Subject to the

10

d.

provisions of the Kansas Tmt Claims Act (K.S.A. 75-6101 et seq.), Association shall

bear the risk of any loss or damage to any personal prope1ty in which Association holds

title.

Severability. Should any provision herein be held to be void, invalid, or unenforceable

by a comt or other tribunal, the validity and enforceability of the other provisions shall

not be affected.

e. Waiver/Amendment. This Agreement may not be altered, modified or amended except

by written agreement executed by both pruties. No provision ofthis Agreement may be

waived by either pruty unless in writing signed by both pruties. Failure of either party to

enforce any provisions herein shall not be constmed as a waiver of that provision by

either pruty or of any other provision.

f. Assignment. Neither patty may transfer or assign this Agreement or sublet the privileges

or premises without the prior written consent of the other party.

g. Amendments. None of the covenants, provisions, terms, or conditions of this

Agreement to be kept or performed by County or the Association shall be in any manner

amended, waived, or abandoned, except by a written instmment duly signed by the

Pruties and delivered to the County and the Association. This Agreement contains the

whole Agreement of the pruties.

h. Independent Contractor. This Agreement shall not in any manner be constmed or held

to be a contract of employment. It is a mutually understood and agreed that the

Association shall perform under the provision of this Agreement as an independent

contractor.

i. Notice. Any notice with regard to this Agreement shall be sent to the following:

11

Shawnee County Parks + Recreation

John E. Knight, Director

313 7 29th Street

Topeka, KS 66605

Topeka Baseball and Softball Association

Michael Rosencutter, Association President

3140 SW Grand Ct

Topeka, KS 66614

j. Termination. Either party upon thirty (30) days written notice to the other party may

tetminate this Agreement. However, no te1mination pursuant to this paragraph shall

occur between March 1 and August 1 of any year this Agreement is in effect.

k. Entire Agreement. The Contractual Provisions Attachment, which is attached to this

Agreement, is incorporated by reference and made a part of this Agreement. Together

this Agreement, Attachment A and the Contractual Provisions Agreement represents the

entire agreement and understanding between the Association and the County. No tem1s,

conditions, course of performance, usage of trade, understandings, or agreements

purporting to modify, supplement, or explain any provision of this Agreement shall be

effective unless in writing, signed by representatives of both patiies authorized to amend

the Agreement.

EXECUTED by the Board of County Commissioners of the County of Shawnee, Kansas, on

this __ dayof 2018.

(Signature Page Follows)

12

BOARD OF COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J Cook, Chair

TOPEKA BASEBALL AND SOFTBALL

ASSO~~~ ~Association President

-

ATTEST:

Cynthia A. Beck,ShaVm.ee County Clerk

13

Rev. 09/2013 ATTACHMENT TO

SHAWNEE COUNTY CONTRACT C ___ _

CONTRACTUAL PROVISIONS ATTACHMENT The .undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _______ ___, 20_.

1. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A., to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1ll1 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1l16; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSffiiLITY FOR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-610 1 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

·~ .::-rP54 ?'JZE:Tt?/ pe~ Title:

Date:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Date:

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

Sport Programming Goals and Objectives

• Promote a healthy active lifestyle through program activities and choices. • Develop good sportsmanship, team work and fair play. • Develop new skills and abilities • Cognitive development through instruction and team sport concepts • Provide social connections through interaction between peers and coaches • Emotional support through a positive environment.

The following are programs offered in adult athletics core area: • Adult Basketball (four sessions) • Adult Volleyball (four sessions) • Adult Soccer (two sessions) • Adult Beach Volleyball (two sessions) • Adult Flag Football (one session) • Adult Softball (four sessions) • Adult 30 & Over Baseball (one session)

The following are programs offered in the youth athletics core area: • Youth Fast Pitch Softball TBSA and • Youth Recreational Machine Pitch

LSGA Baseball • Youth Basketball • Youth Recreational Coach Pitch T-Ball • Youth Soccer (three sessions) • Youth Volleyball (two sessions) • Youth Flag Football • Youth Volleyball Clinic • Youth Baseball SCAB A • Youth British Soccer Camp

Preschool Programming Goals and Objectives

• Enhance large and fine motor skills through an active hands-on environment.

• Provide cognitive development through interaction with the surrounding environment.

• Develop social skills through interaction with peers and instructors acting as role models

for appropriate behavior.

• Promote a healthy active lifestyle through program activities and choices.

• Develop new skills and abilities through program activities.

• Emotional support through a positive environment.

The following programs are offered in preschool programming core area: • Preschoolers on the Go • Ballet I • Tap Dance • Story Time with TSCPL • Tumbling • Toddler Open Gym • SummerFun

9

Program Planning

The master plan provides several areas to consider when deciding how to manage the program portfolio for SCP+R. The program development chart will be used when planning new programs. In addition to the chart the master plan provides other tools for program planning.

Program Development Process

t ' Termhllte....,_

);> Establish Program Goals: Cost recovery, minimum/maximum numbers which core area, look at lifecycle placement, answer questions on program and service determinants tool.

>- Design program scenarios and components: Class description (on RAL be sure and add to descriptions the benefits of the program. CAPRA 6.4 Community Education for Leisure Process) include , ages, hours, location , instructor, cutoff date, partnerships/sponsors put in RAL, purchase supplies or equipment

);> Develop program operating/business plan: Promoting program, registration and payment, put together instructor packet , staff coverage, flyers and marketing

);> Conduct/Operate Program: Set up room, greet instructor and give instructor their tool kit, hand out surveys on last day (use survey for one time program, in Jan and October for ongoing programs)

);> Conduct regular evaluation based on established criteria: Do actual cost recovery, analyze surveys, talk to instructor, be aware of master plan goals for lifecycles

);> Continue Program: If the program is successful based on established criteria continue to have the program

);> Modify program: Look at evaluation and see it changes would make the outcome of the program more successful. Change hours (time or duration), location, instructor, numbers, equipment, age range

12

~ Terminate program: If program is not meeting cost recovery and other goals after several tries and pos~ible modification and is in decline cancel the program.

Lifecycle Analysis

Lifecycle placement is a program evaluation provided by the master plan. Programs are divided into 5 lifecycle stages. The master plan provides recommendations of what percentage of programs should fall into each lifecycle area. Programs should be constantly monitored to see what lifecycle stage they are in. Programs in the decline stage should be repositioned or eliminated.

• Introduction Stage 13% • Take off Stage 25% • Mature Stage 4 7% • Saturation Stage 11% • Decline Stage 9%

Staff will track the lifecycle of programs by entering them into the program matrix.

Cost Recovery

The cost recovery policy is an essential part of program planning. The cost recovery policy includes:

• Figuring direct and indirect cost • Cost Recovery targets • Pricing strategy • Instructor payment • Refund policy • Cost recovery and evaluation worksheet

A cost recovery worksheet is used in the planning stage for all programs. The sheet is updated after a program is completed or quarterly for ongoing programs. This will help evaluate whether cost recovery target rates are being met. Part of the worksheet includes breaking down the programs into classifications:

• Core Essential: part of the organizational mission; serves a majority of the community; receives the highest level of subsidy offered. ("We must offer this program.")

• Important: important to the community; serves the broad community; receives some level of subsidy. ("We should offer this program.")

• Value-Added: enhanced community offerings; serves niche groups; receives limited to no subsidy. ("It would be nice to offer this program.")

Each classification has a target recovery rate o Core Essential Services 0-80% o Important Services 80-100% o Value Added Services 11 0%

13

PROGRAM PROPOSAL COST RECOVERY AND EVALUATION WORKSHEET Program Name: -CoreProgramArea: -Times:,_ 'II of class meeting: -DIRECT COST:

8 Per Student Independent Contract Employee ~ Hlii1P- Rail! per #d SlJdildl; Gn&;

SUielll Oclllp

Mllll -X- =1!!1!1111

Or 8 Hourly Employee ~ Hlty Nal1e Rail!

Oclllp TIS B!lll!ft 1.4.1'%

- -X-X1.141=11!1111 - -X-X1.141=1111!!!1 - llii8XIJIIII!IIX1.141=1!R l'TE~ rail! eqllii& ~t2.00 per hiU 'lo'lil t-4.1%

Or 0 Flat Rate Independent Contr:act Employee lns1in.ll:lor Na;me 1'3at Rate Gros:s camp

.. Ill-Supply Cost: Mileage: + Pool Chemicals: + Total SUpplies: =

Instructor -+Supplies_=_

lNDIRECT COST: Facili~:Room . • UtflityCost:

DirectCostTotal

-(rate) X- fhr) 8 MBinteoonce & Supply Cost:

$9.S.1(ratej X -(lui Osupport Staff Cost: 2296 X 111!!!1 [di rea cost total I

• +.+.=Indirect Cost Tota.l =-

Direct Cost ~ndirectCost Total True Cost

Minimum f:for enrollmillnt: M&ximum#for enrollment: Expected Enrollment: Clanfee:-

14

Number ofVo.lunteers:-Volunteer hours -X$23.07 =-Cost Savings

SponsorshipName:

AmountofSponsorship:-

Total Cost of program: -Total Revenue expected:

II Pyramid Placement:

B Value-Added Services • Ta:rgetRecovery110%

IJllmportantServices • TargetRecoveryB0-100%

Ill Core Services • TargetRecoveryi}.!IO%

lifecycle Placement: • Introduction stage 13%

{Ne~.~~ program; modest participation) II Take offstage25%

{Rapid participation growth)

I Mature Stage 47% Saturation stage 11%

Minimal to no participation growth; extreme competit1 on)

II Decl.inestage9% (Declining participation)

Scholarship Eligible: YesiJl No. #ofspots:-

lfcanceled,f:oftimes p-rogram has been h~ld? . If refunds were issued, what did they total and how many participants received a refund

FOLLOWUP: Actual enrollment:-Actual revenue overcost{includingsponsorshipt. -Did this progl'lim meetthetargeted recovery rate? Yes. No.

Were volunteers given recognition: -SURVEY comments:-

Yes • No Ill See attachmentfo r SCPR staff Comments on classlinstiUctor

Recreation Program Standards

The master plan states that the practice of using recreation program standards is essential for agencies desiring to perform at high levels and that aspire to be community and industry leaders. The program system includes the challenges associated with thousands of service transactions, in-person and online from multiple staff members a diverse audience at a variety of facilities within the system. A heavy reliance on part-time and seasonal staff in the service delivery process creates even greater challenges. These dynamics result in significant program and service quality variation.

Recreation programs should have standard measures in place. Program measures are tracked through survey results, cost recovery analysis, lifecycle analysis, program matrix, and community needs assessment.

• Customer retention. • Customer satisfaction toward the registration system. • Specific cleanliness ratings. • Cost recovery rates. • Household percentage of program participation. • Percent of programs in introduction and growth stages. • Market penetration by age group. • Program distribution by age group.

Quality Standards

The master plan provides program standards to help manage the quality of programs. These standards consist of the following:

• Annual review process. • Documented program development process. • Instructor/contractor tool kit. • Ongoing connections with part-time and seasonal staff. • Identification of customer requirements. • Environmental scan of best practices.

Programs are evaluated annually to determine that standards are met in all the required areas. The determinate tool and cost recovery sheet are kept on file for staff access. All programs are entered into the program matrix to help track lifecycles, core area, attendance, and location. Instructor/contractors are provided with the instructor tool kit (appendix IV). Staff is continually communicating with part-time and season staff. Surveys will be provided at the end of a program or bi-annually for ongoing programs. Included in appendix IV, the customer feedback on surveys will be used to keep programs relevant and meet constituent needs. Staff will continually scan for best practices in programming.

16

Shawnee 1 ~ounty '-', , f; P.arKs+ "! recreation March 26, 2018

TO:

FROM:

Board of Commissioners Shawnee County

John E. Knight, Director ~ , Parks +Recreation a........,

RE: Hope Through Headphones Student Organization - Agreement Outdoor Adventure Division - Community Events

Purpose: Board of Commissioners authorization and execution on the attached agreement between the Hope Through Headphones student organization and Shawnee County is requested. The agreement sets out conditions for the inaugural Mental Music Scene Concert at Lake Shawnee on April 7, 2018. Expenses are offset by a special event fee of $500 and a donation of no less than $700 to the Shawnee County Parks and Recreation Foundation.

Justification: This agreement serves as one example of five (5) from the Master Plan that suggest cooperating with partners to manage programs and events for all ages throughout the community. The Hope Through Headphones student organization serves as an operational partner that supports Parks+ Recreation's efforts to maintain and improve facilities and assets, promote park usage, provide events, and/or maintain the integrity of natural/cultural resources through in kind labor, equipment, or materials. The Master Plan notes that Shawnee County is older than the median age of the United States and that there is a need to develop programming such as this concert to attract and retain younger residents. Furthermore, Hope Through Headphones is a Washburn University student organization that raises awareness of mental health issues through mustc.

The donation will be deposited into the Shawnee County Parks and Recreation Foundation per Contract C300-2008 (facilities and programs) to help with providing future generations quality parklands and facilities.

JEK!blt WP Attachment

parks.snco.us

' • 3137 SE 29th Street· Topeka, KS 66605 • (785) 251-2600

SHAWNEE COUNTY CONTRACT NO. C.,\.t] - ;}.Ol ~

HOPETHROUGHHEADPHONESAGREEMENT FOR USAGE OF LAKE SHAWNEE FACILITIES AND PARKLAND

TIDS AGREEMENT is entered into this 'JIJ, od day of bl\a.ceh , 2018, by and between

The Board of County Commissioners of the County of Shawnee, a duly organized municipal

corporation, hereinafter referred to as "County," and Hope Through Headphones, a Washburn

University Student Organization that promotes mental health, hereinafter referred to as "Organizer."

WHEREAS, the County is the owner of Lake Shawnee and operates the public park and

facilities located therein for the recreational use by the public and patrons of the park; and

WHEREAS, it would be of mutual benefit to the parties that certain rights, privileges and

covenants be granted by the County to the Organizer in exchange for the consideration to be paid for

services rendered by the Organizer for said rights, privileges and covenants, as they are hereinafter set

forth; and

WHEREAS, the Organizer wishes to conduct the Mental Music Scene Concert, Saturday, April

7, 2018, hereinafter referred to as "Event" at Lake Shawnee, hereinafter referred to as ''Premises"; and

WHEREAS, Shawnee County Parks + Recreation hereinafter referred to as the "Department"

shall be the department responsible for catTying out the responsibilities of the County; and

WHEREAS, the CountY and Organizer wish to set out terms and conditions regarding the

Event; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties

agree as follows:

1. EVENT DATE. The date ofthe Event shall be April7, 2018.

2. TERM. This Agreement shall be effective from the date above. Either party may

terminate this Agreement before March 30, 2018, without cause providing three (3) days written notice

to the other party. Any violation of the terms of this Agreement shall be grounds for immediate

termination of this Agreement. In the event this Agreement is terminated for any reason, the Organizer

1

shall forfeit any fmancial commitment made prior to the termination. In addition, the INSURANCE and

INDEMNIFICATION provisions of this Agreement shall survive the termination of this Agreement.

3. LOCATION. The County does hereby assign to the Organizer the use of Lake Shawnee

as outlined in Attachment A (Site Plan provided by Organizer) for the Event, and Event related activities

detailed herein for the dates of April 6-8, 2018. The mutually agreed upon site includes but is not limited

to the Lake Shawnee Tinman Circle, Reynolds Lodge, and the area surrounding Reynolds Lodge which

shall include the parking lot, open space to water's edge, open space between Reynolds Lodge and

Shelter #5, and the open space in the middle of Tinman Circle. Additional open space adjacent to area

depicted in ,Attachment A may be designated by the Department for Event purposes should the need

arise.

4. USE OF PREMISES. The County and Organizer agree that Lake Shawnee parkland is a

public entity first and foremost for the public enjoyment and use.

• The Event is defined as 'Mental Music Scene Concert' and includes point of

admission, designated parking areas which support Organizer activities, and event operations, from

preparation to conclusion, for the times and dates set forth in this agreement.

a) The defined Premises may be used for Event related activities during the dates

and times listed:

• Apri16, 2018

• April7,2018

• April 8, 2018

Event Preparation

Event Activities

Event Conclusion

8:00 a.m.- 11:00 p.m.

7:00a.m. -11:00 p.m.

8:00a.m.- 5:00p.m.

b) The Premises may be used for all Event related activities including:

• A concert to raise awareness for mental health issues.

• Informational booths and educational activities put on by student

organizations, community health agencies, and other non-profits.

• Vendor Operations.

c) The Organizer may charge admission to the Event.

d) Site and vendor preparations may begin Friday, April 6, 8:00 a.m.

e) Vendor operations shall abide by the following:

• Vendor operations shall occur only on April 7, 2018, during the event.

2

• All vendors shall comply with the County's exclusive licensing agreement

with Pepsi-Cola Bottling Co. of Topeka, and all other County restrictions.

f) Event and vendor activities shall cease according to Event schedule. Removal of

event equipment and materials shall be completed by Sunday, April 8, 5:00 p.m.

5. RESPONSIBILITIES OF THE COUNTY:

a) In accol'dance with County Code, Chapter 21, Art II. Sec 21-55, SpeciaL Uses of

the Parks, the County does hereby grant the Organizer permission to host the Event at the

Premises to allow temporary structures, traffic control, vendors and activities in relation to the

Use of Premises and Site Plan provided by Organizer and approved by the Department, detailed

in Attachment A.

b) Provide one (1) staff during the Event for activity and park monitoring.

1. Park Police patrol parklands between 8:00 a.m. and 11:00 p.m. Any

additional site or vendor security shall be coordinated with Mike Cope, Park

Police Chief, 7 85-251-2631.

ii. Organizer shall coordinate traffic control with the Department prior to and

during Event activities.

c) County shall perform maintenance necessary and provide Lake Shawnee

parklands in a safe and useable condition. The County shall bear all costs and expenses related

to such maintenance outlined in the Master Plan Maintenance and Facility Standards prior to the

Event.

d) County shall provide existing utilities and refuse service during and at the Event

conclusion.

e) County shall provide and service thirty (30) trash receptacles. More may be

provided dependant on the final site plan and attendance expectations.

6. RESPONSIDILITIES OF ORGANIZER:

a) Produce a community oriented Event designed to engage college students, young

adults and attract new visitors to Shawnee County. Offer unique and entertaining sporting events

to residents and traveling spectators. Capture community interest and positive media attention.

b) Organizer is responsible fol' any and all equipment and duties concerning Event

preparations through conclusion not provided by the County such as but not limited to a concert

3

stage, a public address system, banners, signage, electricity, outdoor tables, temporary tents or

canopies, vending and entettainment operations.

i. Provide a minimum of six (6) portable restroom units, and allow access to

the two (2) handicap accessible restrooms in Reynolds Lodge. County staff are

authorized to require additional portable restrooms if the event is expected to

attract a larger crowd.

c) Marketing and Advertising:

i. The Organizer shall provide Department staff access to photograph for

promotional purposes and monitor activities associated with the Event.

ii. The Organizer shall obtain prior Department approval of all sponsors

displays or advettising at the Event site which shall follow Department

guidelines.

d) The Organizer agrees to not use or occupy the Premises in any manner deemed

hazardous or for any unlawful purpose.

e) Org~nizer and Vendors shall comply with all Federal and State of Kansas laws

and regulations, Shawnee County resolutions and any applicable Department standards, policies

or facility guidelines.

f) Organizer shall provide an Emergency Action Plan (EAP) should such need arise

due to weather, safety, or any other matter deemed necessary and pertinent to the Event.

g) Provide volunteers for Event management including but not limited to parking,

traffic and litter control, and enforcing contracted standards and safety. Organizer agrees to

cooperate by providing the Department a list of volunteers which includes their designated

responsibilities.

h) Organizer shall provide fencing or barriers for Event management as deemed

necessary by County staff.

i) Organizer may contract with one (1) or more vendors or entities to provide

concession operations, media and photography, promotional or commemorative items, and

entertainment services in connection with the Event as set forth in Use of Premises above. The

contracts or agreements, sale of any such services and products shall be in accordance with

applicable Federal, State and Local Laws or Regulations.

4

i. Organizer shall provide utility connections at the Premises as needed only

after securing authorized clearance not to disrupt any public utilities or parkland.

ii. Organizer shall provide all signage, safety equipment and Event materials

for volunteers assisting with traffic control and operations.

j) Organizer shall be responsible for fees or permits mutually agreed upon by

Organizer and Department to provide the Event.

k) Organizer shall be responsible for clean up throughout the Event area where

applicable of products used pet1aining to the Event.

~ 1) Organizer shall reimburse the Department for any additional damages to property

or facilities related to the Event. Invoice(s) of repairs and services will be provided by the

Department.

7. ALTERATIONS AND IMPROVEMENTS. Organizer shall not make alterations,

improvements, repairs and maintenance on or at the Event site without prior written Department

approval. The parklands and facilities will be I'eturned to original condition and remain County property

after the end of the Event, subject to the terms of the paragraph(s) following:

a) County assumes no liability for the acts of the Organizer pel'formed during the

term of this Agreement.

b) The parties acknowledge and agree in writing upon what assets and property

placed or located at the Event shall be removed. All personal property brought unto or placed at

the Event by. the Organizer or volunteers shall be at their own risk, and the County will not be

liable for damages, theft, or by any other acts.

c) Any fees necessary to provide the Event in addition to those stated under

Financials shall be the responsibility ofthe Organizer.

8. INSURANCE. County is self-insured. The Organizer shall provide and maintain, at its

expense, general liability insurance with a good and solvent insurance company or companies licensed

to do business in the State of Kansas in the amount of at least One Million Dollars and No/1 00

($1,000,000.00) with respect to injury or death to any one person and One Million Dollars and No/100

($1,000,000.00) with respect to damages to facilities including Reynolds Lodge and Shelter 5. The

certificate shall contain a provision that coverage afforded under the policy will not be cancelled unless

at least thh1y (30) days prior written notice has been given to County. The certificate of insurance shall

5

name County as the certificate holder and as additional insured shall be provided to County one week

prior to the Event.

9. FINANCIALS. The Shawnee County Parks+ Recreation Master Plan provided details

of utilizing ~cost recovery associated with events, maintaining standards and park usage not directly I

related to facility rentals. In meeting those requirements, the funds generated through event(s) operations

will be deposited into the Shawnee County Parks and Recreation Foundation per Contract C300-2008

(programs and facilities) for future upgrades and improvements throughout our park system.

a) Organizer shall pay a $500 Special Event Fee (non-refundable) by March 30 to

SCP+R payable at the location stated in paragraph 15.

b) Event proceeds shall become property of the Organizer.

c) Organizer agrees that in addition to the Special Event Fee (stated above) a

donation commitment of no less than Seven Hundred Dollars and Noll 00 ($700.00) be made to

the Shawnee County Parks and Recreation Foundation by Apri16, 2018.

10. INDEMNIFICATION. The Organizer covenants and agrees to indemnify, protect,

defend, and save County harmless fi:om and against any and all claims, demands, liabilities, and costs,

including reasonable attorney's fees, arising from damage or injury, actual or claimed, of whatsoever

kind or character, to property or persons occurring or allegedly occurl'ing in, on, or about the Premises,

or arising as a result of the Event or any other use thereof or program operated therefrom by the

Organizer and from all costs and expenses related thereto. Upon notice from County, Organizer shall

defend County in any action or proceeding brought thereon.

11. NON-DISCRIMINATION. Organizer agrees to not unlawfully discriminate against any

person because of race, religion, creed, color, age, sex, disability, national origin, or ancestry in the

admission or access to, or treatment in, any programs, activities, or events.

12. SURRENDER; WASTE. Nothing contained herein shall be construed to hold or to

make County a partner, joint venturer, or associate of Organizer, and neither party shall be deemed the

agent of the other, it being expressly understood and agreed that the relationship between the parties

6

hereto is and shall at all time remain contractual as provided by the terms and conditions of this

Agreement.

13. LIENS. Organizer shall keep the Premises :fi·ee from any and all liens arising out of any

work performed, materials furnished, or obligations incurred by Organizer dudng the term of this

Agreement .or any extension thereof. Organizer may not obtain ownership of or exclusionary rights in

the Premises, improvements or facilities of the Premises regardless of any fmancial investment it may

make in their development.

14. WAIVER. Failure of either party to complain of any act or omission on the part of the

other party, no matter how long the same may continue, shall not be deemed to be a waiver by said party

of any of said party's rights hereunder. No waiver by any pmty at any time, expt·essed or implied, of any

breach of any provision of this Agreement shall be deemed a waiver of breach of any other provision of

this Agreement or a consent to any subsequent breach of the same or any other provision. If any action

by either party shall require the consent and approval of the other party, the other party's consent to or

approval of such action on any one occasion shall not be deemed to be a consent to or approval of said

action on any subsequent occasion. Any and all rights and remedies which either party may have under

this agreement, upon any breach, shall be distinct, separate and cumulative and shall not be deemed

inconsistent with each other; and no one of them, whether exercised by said party or not, shall be

deemed to be an exclusion of any other.

15. NOTICE. Any notice by either party to the other shall be in writing and shall be deemed

to be given only if delivered personally or mailed by registered/cettified mail as follows:

County: Organizer:

Mr. John E. Knight Ms. Alexus Rodriquez

Shawnee County Pm·ks + Recreation Hope Through Headphones

3137 SE 291h Street 2340 SE Cedarwood Dr

Topeka, KS 66605 Topeka, KS 66605

16. SEVERABILITY. The provisions of this agreement m·e severable. In the event any

paragraph or portion of the agreement is declared illegal or unenforceable, the remaindet· of the

agreement shall remain in effect and binding upon parties.

7

17. ENTIRE AGREEMENT. The Contract Provisions Attachment (CPA), attached to this

agreement, is incorporated by reference and made a part of this Agreement. Together, this Agreement,

Attachment A and CPA represents the entire agreement and understanding between Organizer and the

County. No terms, conditions, course of performance, usage of trade, understandings, or agreements

purporting to modify, supplement, or explain any provision of this Agreement shall be effective unless

in writing, signed by representatives of both patties authorized to amend the Agreement.

By signing this Agreement, the Organizer representative hereby represents that he or she is duly

authorized by Hope Through Headphones to execute this Agreement on its behalf, and that Hope

Through Headphones to be bound by the provisions hereof.

IN WITNESS THEREOF, the parties have hereto executed this agreement as of the day and

year first above written.

(Signature Page Follows)

8

ATTEST:


..

SBA~ECOUNTYPARKSAND

.. ATION

Mr. Jared Holroyd, . r

BOARD OF COUNTY COMMISSIONERS

SHAWNEE COUNTY, KANSAS

... ··~ ··:· ;;.~- ':····: .' . .


HOPETHROUGHHEADPHONES

Ms. Alexus Rodriquez

9

Rev. 09/2013 A'ITACHMENTTO

SHAWNEE COUNTY CONTRACT C. ___ _

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ~ day of N\a..,fC.b , 20.tS_.

1. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the tenns of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that'all disputes and matters whatsoever arising under, in connection with or iqcident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A, to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of~I)J1Sas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A 10-1101 et seq. It: in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out 'in K.S.A 44-1031 and K.S.A 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of(c) above or ifthe contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number S are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during t~is fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

9. RESPONSmiLITY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase,· any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insuranCe" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

VEIWORICONTRA~

~~p By:

\-b.d. De~ om·· 7-e.-: Title:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


Date:

ATTEST:


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---- Shawnee 1 ~ounty '-' ~ r!; P.arKs+ ~ recreation March 21, 2018

TO:

FROM:

RE:

Board of Commissioner Shawnee County

John E. Knight, Director Parks + Recreation

ICAS - British Soccer, Challenger Sports Outdoor Adventure - Sports Division

Purpose: Board of Commissioners authorization and execution of the attached agreement between British Soccer, a division of Challenger Sports, and Shawnee County Parks + Recreation is requested. The agreement lays out the terms and conditions of hosting clinics and camps for 2018. The minimal operating expenses are recovered through revenues.

Justification: The Master Plan suggests reviewing and improving partnerships and develop agreements that are setup to assist both parties with offering services in an efficient manner by contracting with vendors who gain brand association or notoriety as. a preferred vendor of Parks + Recreation in exchange for services or other agreed upon benefit.

Vendor Partners: Service providers and/or contractors that can gain brand associatiOn and notoriety as a preferred vendor or supporter of Shawnee County Parks + Recreation in exchange for reduced rates, services, or some other agreed upon benefit.

The details for the partnership are administered through the Outdoor Adventure - Sports Division. Challenger Sports and Parks + Recreation have collaborated since 2010 at facilities to provide youth in the community a British sports experience. Estimated annual expenses is under $600 while projected revenue estimates should remain consistently around $1,150 based on past years attendance.

JEK!blt DT Attachments

pa rks.snco.us

, • 3137 SE 29th Street· Topeka, KS 66605 • (785) 251-2600

• '

' SIGN '

UP NOW for child development through FUNdamental soccer

GAIN SOCCER SKILLS • MOTOR SKILL DEVELOPMENT • LEARN THE TINYTYKES THEME SONG • HAVE FUN!

Shawnee County Parks & Recreation is proud to offer Challenger Sports' Tiny Tykes Program in association with Challenger Soccer Academy.

Tiny Tykes is an exciting program that teaches basic soccer skills while focusing on motor skill development, balance, coordination, concentration, listening skills and teamwork of players ages 2-5.

$85

Challenger's professional coaches will take your young;'"~~~~ __ .,...

player on a journey to imaginary destinations of Dinosaurs, Princesses, Dragons, and more; through soccer, music, storytelling, and games.

Join us for 6-weekly, 45 minute sessions coached by our team of international soccer coaches. Sign up today!

Spring - Tuesdays - April 3 - May 8

Cubs Lions

2-3 Years 4-5 Years

9:00am-9:45am 9:45am-1 0:30am

CHALLENGERSPDRTS.CDM \ 913.599.4884 Register Online/

SHAWNEE COUNTY CONTRACT NO. C l\c( -2018

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

THIS AGREEMENT is between THE BOARD OF COUNTY COMMISSIONERS OF THE

COUNTY OF SHAWNEE, KANSAS (County) and BRITISH SOCCER, A DIVISION OF CHALLENGER SPORTS CORPORATION (Contractor).

1. SERVICES TO BE PERFORMED

Contractor agrees to perform the following services for County:

Conduct a British Soccer Camp, TetraBrazil Soccer Camp and TinyTykes Clinic according to the Agreements incorporated herein as Attachment "A" on County parklands. Contractor will remit -a portion of camp fees collected to the County in accordance with Paragraph 2 herein.

This Agreement shall commence on April _, 2018 and shall end on March 31, 2019 unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT

In consideration of the services to be performed by Contractor, County agrees to pay Contractor as follows:

Task Duties Details Manage soccer camps, British Soccer, June 11-15 See Attachment marketing support, registrations, payments First Kicks $9 per camper and materials according Mini Soccer $6 per camper to specifications stated. Half Day $14 per camper

Golden Goal $5 per camper

Manage soccer camps, TetraBrazil Soccer, July 9-13 See Attachment marketing support, registrations, payments Half Day $14 per camper and materials according Golden Goal $5 per camper to specifications stated.

Manage TinyTykes TinyTykes program, April 3 - May 8 See Attachment clinics, marketing support, registrations, Clinics $10 per player payments and materials according to specifications stated.

1

Contractor shall be responsible for all expenses incuned while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION

Contractor is an independent Contractor, not a County employee. Contractor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship:

' a. Contractor has the right to perform services for others during the term of this

Agreement.

b. Contractor has the sole right to control and direct the means, manner and method by which the services required by this Agreement will be performed.

c. Contractor shall not be assigned a work location on County premises, and Contractor has the right to perform the services required by this Agreement at any place, location or time.

d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement.

e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agrees to the faithful performance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County in the skills necessary to perform the services required by this Agreement.

h. County shall not require Contractor or Contractor's employees or contract personnel to devote full time to performing the services required by this Agreement.

Further, Contractor hereby certifies:

i. That Contractor is not an employee of County and thereby Contractor waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

J. Contractor must provide Federal Tax or Social Security Number on required Form W-9.

2

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Form 1099 will be filed by the County for all payments received.

4. INDEMNIFICATION AND HOLD HARMLESS

Contractor shall save, hold harmless, and indemnify County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to propetiy arising out of, or connected with, work performed under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE

The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the ri.<;k of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSIDP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to County all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County during the term of this Agreement.

7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function perfmmed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to Contractor at least thirty (30) days prior to the end of its current fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any of Contractor's equipment, leased or otherwise, provided to County under the contract. County will pay to the Contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon tetmination of the agreement by County, title to and possession of any equipment purchased by the County under the contract, but not fully paid for, shall revert to Contractor at the end of County's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

8. ANTI-DISCRIMINATION CLAUSE.

3

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S. C. 12101 et seq.) [ADA] and to not discriminate against any person because ofrace, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT.

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.

10. ARBITRATION, DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occunence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied wananties of merchantability and fitness for a particular purpose.

11. REPRESENTATIVE'S AUTHORITY TO CONTRACT.

By signing ~his document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT

This Agreement may be terminated by either party by giving the other party written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily perfmmed up to the date of receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this

4

Agreement. Notice shall be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. MISCELLANEOUS PROVISIONS

a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, to the recipient's address as stated in this Agreement.

c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be performed under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval.

e. This Agreement constitutes the entire agreement between the parties and may only be modified or extended by a written amendment signed by the parties hereto.

f. The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any pmiion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be

_construed and enforced as if this Agreement did not contain the particular portion or provision held to be void.

g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than County and Contractor.

IN WITNESS WHEREOF, County and Contractor have executed this Agreement.

ATTEST:

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


Cynthia A Beck, Shawnee County Clerk

5

CONTRACTOR

Print Name --------------------------Address --------------------------

Date: ---------------------------

6

Approved as to Legality and Form: Date - t-a.-/i

II ASST. CO. COUNS Recslved------

2018 BRITISH SOCCER CAMP AGREEMENT/CONFIRMATION

PLEASE CIRCLE ONE - NEWl YEAR D

** NEW 3 YEAR D IN 2ND YR OF 3 YR FOR 2018 D IN 3RD YR OF 3 YR FOR 2018 D

The agreement made this day of 2018 between British Soccer a division of CHALLENGER SPORTS CORP or its assignees, a corporation organized and existing under the laws of the State of Kansas, located at 8263 Flint, Lenexa, KS 66214 and herein referred to as "British Soccer" and:

_Shawnee County Parks and Recreation __ Organization Name

_ __ Topeka, Kansas. _____ _, herein referred to as "The Club"

City & State WHEREAS: l.Jl...._ Conditions· "British Soccer" agrees that it will conduct and maintain an instructional soccer camp in accordance with the following:

Coaches will hold the minimum of a Football Association Coaching License/Challenger/British Soccer Coaching certification. There will be at least one qualified coach for each coaching group (12-15) of campers. Each camp shall include five daily st;ssions Monday through Friday or other as specified. Sessions shall run for one hour, one and a half hours, two hours, three hours and six hours.

1..1 Term of Contract- please circle all appropriate camp programs and fees.

Camp fees: For I hour $_84__ 3 hours $_140 6 hours $ =lu.8"'9==~

with Shawnee County Parks and Recreation Kickback added in.

Camp fees: For 1 hour $_95 3 hours $_155__ 6 hours$ ="'2..,1..,0==~

1.2 Provjsjogs· "British Soccer" shall provide the following to the Club:

A package of benefits including: a coaches' clinic, access to free coaching material, an online store, and preferred pricing for unifonns and equipment. Each of the club's coaches will receive a trial membership to the NSCAA and 12 months subscription to thechallengerway.com A certificate of general liability coverage to all camps. Promotional literature, posters and operational and marketing support. A hand stitched soccer ball and T -shirt to each camper who registers for camp- unless otherwise stated. A replica Soccer jersey to all campers who register on line before the early sign up deadline. (subject to change each year) Camp coordinator will receive a camp scholarship and replica jersey, and Challenger Employee Pricing on selected Under Annour products (50% Oft)

All host families will receive a rebate of $80 towards the cost of their camp fees.

2Jl Copdjtjpgs acceplj:d by the "The Club"·

To provide an outdoor soccer field or training area which is deemed safe and suitable for instructional purposes. Approx. one field per 30 campers. Customer agrees that should payment not be made within 60 days from the invoice date (6 weeks after camp) a finance charge of 1.5% per month shall be applied to the total amount due until paid in full. Provide a Coordinator who shall be the local camp administrator and liaison between "British Soccer:" and "The Club". Fourteen (14) days prior to camp "The Club"' shall provide "British Soccer", the number of camper registrations. The number of coaches assigned will

be based on this number. Additional campers may be enrolled after this date subject to availability of coaches.

2.1 Non Solicitation: "The Club" agrees that it will not solicit the services of any member of the "British Soccer" Coaching staff for employment independent of "British Soccer."

The terms and/or conditions of this contract may be amended by Challenger Sports with 30 day written notice. Dates selected are subject to availability.

CamjJ_ Week Week of Choice Camp Week Week of Choice Camp Week Week of Choice May 21- May 25 June 25- June 29 July 30- Aug 3

May28 -June I July 2 - July 6 Aug 6 -Aug 10

June 4- June 8 July 9 - July 13 Aug 13- Aug 17

June II - June 15 CAMP July 16 - July 20 Aug 20 - Aug 24

June 18- June 22 July 23 - July 27 Aug 27- Aug 31

PLEASE PRINT: Name of Authorized officer for sponsoring organization:------------------------------

Address:------------------------ City:. ____________ .St: ___ .Zip:. ____ _

Daytime tel: ( -------------'Eve. ( Email: ________________ _

~--~--~-~-~--~--------------------~Dare. ________________ ___ Signature of authorized officer of operating organization

~--~~~~--~~-----------------------~Dare. ________________ _ Signature of British Soccer Officer

2018 TETRABRAZIL SOCCER CAMP AGREEMENT

NEW 1 YEAR SUMMER RESIGN

By signing this agreement within 7 days of the completion of the 2017 camp Challenger Sports/Tetra Brazil, all coaches within the organization will receive FREE membership for one year to the Challenger Way online soccer coaching resource. All campers registering on· line for any Camp or SDP programs beginning 9/1/2017 will also receive FREE membership to the Challenger Way

The agreement made on between TetraBrazil Soccer Camps a division of CHALLENGER SPORTS CORP, or its assignees, corporation organized and existing under the laws of the State of Kansas, located at 8263 Flint, Lenexa, KS 66214 and herein referred to as "TetraBrazil Soccer" and:

__ Shawnee County Parks & Recreation __ Organization Name

_ __ Topeka, KS __ herein referred to as "The Club" City&State

WHEREAS:

1.0 Conditions: "TetraBrazil Camps" agrees that it will conduct and maintain an instmctional soccer camp in accordance with the following:

Coaches will hold the minimum of a Brazilian Football Association Coaching LicenseffetraBrazil Coaching certification. There will be at least one qualified coach for each coaching group (12-16) of campers. Each camp shall include five daily sessions Monday through Friday or other as specified .

.L1 Term of Contract :

Camp fees payable to Tetra Brazil: 3 hours_$140__ 6 hours _$189 __

Camp fees charged by client: 3 hours _$155__ 6 hours _$210 __ (For any camper registering after the ball and shirt order has been taken 10 days before camp, there will be a $10 late fee charged).

1.2 Provisions: "TetraBrazil Camps" shall provide the following to the Club:

One coach clinic/special coaching session per week of camp, two hours in length, at no charge to "The Club" during the week of camp. A certificate of general liability coverage to all camps. Promotional literature, posters and operational and marketing support. A hand stitched soccer ball and T -shirt to each camper who registers for camp - unless otherwise stated. A replica Soccer jersey to all campers who register on line 45 days before camp. The Camp coordinator will receive a free camp scholarship and a free replica jersey. All host families will receive a rebate of up to $80 towards the cost of their camp fees.

Z:Q Conditions accepted by the "The Club":

To provide an outdoor soccer field or training area suitable for instmctional purposes. Approximate requirements, one field per 30 campers. Customer agrees that should payment not be made within 60 days from the invoice date (6 weeks after camp) a finance charge of 1.5% per month shall be applied to the total amount due until paid in full. Provide a Coordinator who shall be the local camp administrator and liaison between "TetraBrazil Soccer:" and "The Club". Be responsible for the administration of camp applications and agrees to schedule equal numbers of campers to each half day session. Fourteen days prior to camp "The Club"' shall provide "TetraBrazil Soccer", the number of camper registrations. The number of coaches assigned will be based on this number. Additional campers may be enrolled after this date subject to availability i>f coaches. Solicit host families from "the Club" to house "TetraBrazil Soccer" coaching staff for the duration of the camp.

2.1 Non Solicitation: "The Club" agrees that it will not solicit the services of any member of the "TetraBrazil Soccer" Coaching staff for employment independent of"TetraBrazil Soccer." The terms and/or conditions of this contract may be amended by Challenget· Sports with 30 day written notice.

Camp Week Week of Choice Camp Week Week of Choice Camp Week Week of Choice May21-May25 June 25 - June 29 July 30 - Aug 3

May 28 - June 1 July 2 - July 6 Aug 6-Aug10

June 4 - June 8 July 9 - July 13 CAMP Aug 13- Aug 17 June 11 -June 15 July 16 - July 20 Aug 20 - Aug 24 June 18 - June 22 July 23 -July 27 Aug27- Aug 31

PLEASE PRINT: Name of Authorized officer for sponsoring organization:

Address:City:. ____________________________ ---'St'---------·Zip:. _____ _

Daytime tel: '----------~Eve. -----------~Email:, ________________________________ _

---------------------:-:-----::---:----:--+:--::=----::c----:--~Date: _____________________ ,Signature of authorize(! office of sponsoring organization

------::::---:---:::-:=--=--:::-::----::-----::-=---------------Date: _____________ _ _____ Signature ofTetraBrazil Soccer Camp Officer

-Shawnee County E \

Facilities Maintenance J 200 SE yth Street

Topeka, KS 66603 (785) 291-4490

DATE: March 27,2018


FROM: Bill Kroll, Facilities Maintenance Director

SUBJECT: Request for approval to utilize contingency funds for the emergency purchase of three (3) each replacement amplifiers for the public address/sound system used in the Sunflower Ballroom at the Maner Conference Center in the amount of $2,920.

Pricing obtained from Sound Products for 3 each 500 watt amplifiers for$ 2,920 and Cytek for$ 3,057 for 3 each 250 watt amplifiers.

Respectfully,

Bill Kroll Facilities Maintenance Director

.. ... tel > 913 599 3666

fax > 913 599 4002

svc > 800 466 3666

lc;c > 1365 n vinthester st olathe ks 66061

Shawnee County Facilities

200 SE 7th - Room B-30

PROPOSAL 14789

PAGEl

sound products

audHo·video·security

March 27, 2018

Topeka KS 66603

The following proposal shall include complete installation of all listed equipment, level adjustment and training for designated operators.

The three amplifiers that are being replaced have been in service since the original system installation and have been discontinued for many years by the manufacturer.

Given the age of all components present in this system, Sound Products Inc. cannot guarantee that there are not other issues to be dealt with, but the initial indication is that the amplifiers have failed. If other issues are discovered, Sound Products will report these findings and to Shawnee County Facilities and will offer possible solutions.

MANOR CONFERENCE CENTER- SUNFLOWER ROOM- THBEE POWER AMPLIFIERS

_3

3 CDi 1000 EB-1

Crown 500 Watts Per Channel Power Amplifier Middle Atlantic 1 space blank panel to fill in rack space- (smaller amplifier rack height)

Terms: Net 30

Prices Good For 30 Days

MONTY EHRLICH ACCOUNT MANAGER

TOTAL (less tax) $2,920.00

1506 SW 41st, Topeka, KS 66609 (785) 228~9669 fax {785) 228-8929 (800) 466-3666

Quotation Quote#: 306-12422-1 Cytek P.roject: Sunflower Ballroom Amplifier Upgrades

I ""~ t t 1 K 1-' t t ~ '\ I 1- ! ~ ~- - ~~ ~ -~ ~- -~--*--

126 NW Jackson St. Topeka, KS 66603-3310 Main Office: 785-295-4200 Toll Free 800-255-0064 Fax 785-295-4290

Audio

1 QSC

7/20

. CX302V 3 ss6s.oo I $2,607.00

.~! .. ~-~-~-i-~~-~=~~~~-~~-~---?QY~~~~-~~-plifi~~~-~-~---~ii:~P~~£~.il:.~~-~-~---···· ·············--······-······ ·············-········ ················-······

Svstem lntearation

The ex Series Amplifiers are designed to meet the specialized needs of sound contractors. Eight models have been designed from the ground up, combining QSe's exclusive PowerLight® technology with specific features to meet the requirements of fixed installations. With a wide range of output power, versatile loading options, high thermal capacity and proven reliability, the ex Series is the ideal solution to any permanently installed sound system.

Cytek INT

~~~~i~:ll~~i~~· !~~~i~g! ~-~~~~~ll'li!!'!."!~'.:li~g Professional Installation and Testing Travel is included

i 1 $45o.oo I $450.00

Total: $3,057.00 *

>> All inbound or priority Freight will be added to final Invoice

Prepared by: Joe Greene Cytek Media Systems 126 NW Jackson St. Topeka, KS 66603-3310

Phone: (800) 255-0064 Direct: (785) 295-4235

Fax: 785-295-4290 E-mail: [email protected]

Bid Quote - Rev 1 March 27, 2018

Page 1 of 1

DATE:

TO:

FROM:

March 27, 2018

Board of County Commissioners

Bill Kroll, Facilities Maintenance Director

Shawnee County Facilities Maintenance

200 SE 7th Street Topeka, KS 66603

(785) 291-4490

SUBJECT: Request for approval to accept bids from Samco to replace the electric water heaters located in the sub-basement of the Shawnee County Courthouse (boiler room and EOC Equipment Room) at a cost of $7,995.00 for boiler room unit, $3,475.00 for EOC unit and $1,475.00 for EOC domestic hot water circulating pump. Total cost of $12,945.00 to be funded from $15,000.00 that was approved in the 2018 Capital Outlay.

Bids from Samco and Lower were the only two received. Samco proposals attached.

Respectfully,


March 12, 2018

Attn: Bill Kroll Shawnee County 200 S.E. 7th Topeka,KS 66603

"Serving Topeka and N.E. Kansas since 1982"

Proposal #1803-018

Project: Water Heater Replacement@ SCCH Basement Mechanical Room Serial # K07M002295

SAMCO Plumbing, Heating, and Air Conditioning are pleased to submit this proposal for the above-referenced project. Our scope of work is defined as follows:

Items included in our proposal: • Disconnect and remove the existing water heater. Properly dispose of it. • Provide and install one (1)AO Smith Commercial DRE-80, 45 KW, 80 gallon electric

alternate replacement water heater. • Re-Pipe water lines to new heater, making modifications, as needed. • Connect to existing electrical service. • Heater comes with a three year limited tank/ one year limited parts warranty. • All materials, parts, labor, standard shipping, start up and checkout are included.

Items not included are as follows: • Overtime (Work will be performed during normal SAMCO business hours). • Applicable sales tax. • Electrical work and or electrical modifications/upgrades (if needed). • Expansion tank replacement. • This proposal includes only those services and or repairs specified above. Additional

services and or repairs, if required will be performed on a time and material basis after customer's approval or will be quoted separately.

Total Net Price for above work ................................... : .......... $ 7.995.00

Thank you for allowing SAMCO Plumbing, Heating, and Air Conditioning to provide this proposal. We are looking forward to this or any other projects you may have in the future. If there are any questions, please do not hesitate to contact us.

Sincerely,

t!Oe! cfelbaeh, Joey Selbach SAMCO, Inc. President 785-233-2945 [email protected]

Customer Acceptance: Authorized by: Title: Date: P.O.:

NOTE: This proposal may be withdrawn by us if not accepted within 30 days.

Mechanical Contractors 3840 NW 14th Street Topeka Ks 66618 P (785)-234-4000 F (785)-234-3804

March 12, 2018

Attn: Bill Kroll Shawnee County 200 S.E. 71

h

Topeka,KS 66603


Proposal #1803-019

Project: Water Heater Replacement@ SCCH EOC Area Serial # MM96-0606630-916


Items included in our proposal: • Disconnect and remove the existing water heater. Properly dispose of it. • Provide and install one (1) AO Smith Commercial DEN-52, 50 gallon electric

replacement water heater. • Re-Pipe water lines to new heater, making modifications, as needed. • Connect to existing electrical service. • Heater comes with a three year limited tank warranty. • All materials, parts, labor, standard shipping, start up and checkout are included.

Items not included are as follows: • Overtime (Work will be performed during normal SAMCO business hours). • Applicable sales tax. • Electrical work and or electrical modifications/upgrades (if needed). • Expansion tank replacement. • This proposal includes only those services and or repairs specified above. Additional


Total Net Price for above work .............................................. $ 3.475.00


Sincerely,

Joel cfel'baei Joey Selbach SAMCO,Inc. President 785-233-2945 [email protected]



Mechanical Contractors 3840 NW 14th Street Topeka Ks 66618 P (785)-234-4000 F (785}-234-3804

'-

March 12, 2018

Attn: Bill Kroll Shawnee County 200 S.E. 7th Topeka, KS 66603


Proposal #1803-023

Project: Hot Water Recirculation Pump@ SCCH EOC Sub-Basement Area


Items included in our proposal:

• Disconnect and remove the failed pump motor, motor coupler and bearing assembly. Properly dispose of.

• Provide and install one (1) new Grundfos three speed circulator pump assembly. • Connect to existing piping, making modifications as needed. • Start and verify proper pump operation. • All materials, parts, labor, standard shipping, start up and checkout are included.

Items not included are as follows:

• Overtime (Work will be performed during normal SAMCO business hours). • Applicable sales tax. • Electrical work and or electrical modifications/upgrades (if needed). • This proposal includes only those services and or repairs specified above. Additional


Total Net Price for above work .............................................. $ 1,475.00


Sincerely,

Joe! cfelJae~ Joey Selbach SAMCO, Inc. President 785-233-2945 [email protected]



Mechanical Contractors 3840 NW 14th Street Topeka Ks 66618 P (785)-234-4000 F (785)-234-3804

DATE: March 27, 2018


FROM: Bill Kroll, Facilities Maintenance Director

Shawnee County E"") Facilities Maintenance 0

200 SE 7th Street Topeka, KS 66603

(785) 291-4490

SUBJECT: Request for approval to proceed with renovations of the Shawnee County Courthouse Snack Bar, with a budget of $41,662.00. Funding sources include original2017 Capital Outlay of $17,508.00, District Attorney Office commitment of $10,000.00, District Court Commitment of $7,000, remaining 2017 Capital Outlay for carpet replacement $5,099.00 and $2,055.00 remaining from 2018 Capital Outlay for Courthouse Water Heater replacement.

Itemized budget attached.

Respectfully,


ITEM MFG

ClgTile USG

Lighting HE

Tile primer sw

Paint Primer sw

Paint sw

Cove Base Rappe

Adhesive Rappe

Millwork TBD

Floor Strip (By Arment)

Pendant Lighting

Miscellaneous Supplies

Backsplash Tile

SNACK BAR RENOVATION

Itemized Project Budget

Product Unit Qty Unit Price

Reveal Edge SF 1204 .71

LT24 EA 12 $99.98

Extreme Bond GAL 3 $50.30

ProMar GAL 2 $33.37

ProMar GAL 6 $36.07

Pinnacle 4" LF 156 .87

CB Adhesive 30 oz Tube EA $ 6.50

TBD NA NA NA

SF 1204 .11

Backsplash Tile Installation Labor

Furniture Installation Costs

WIFI Upgrade Expenses

Total Direct to SNCO

Extended

$ 854.84

$ 1,199.76

$ 150.90

$ 66.74

$ 216.42

$ 136.19

$ 19.50

$ 8,000.00

$ 432.44

$ 600.00

$ 500.00

$ 450.00

$ 400.00

$1,800.00

$ 3,000.00

$ 17,826.79

SNACK BAR RENOVATION

Itemized Project Budget

(Page 2)

Furniture Options {Low Pricing estimate)

Furniture Pricing estimate (Mid Range Pricing Estimate)

Furniture Pricing Option (High End Pricing Estimate)

$ 19,525.00

$ 22,535.00

$ 26,105.00

Total Estimated project Budget Range between $ 37,351.79 and$ 43,931.79

FUNDING SOURCES

Capital Budget Approved (2017): $ 17,508.00

Commitment from District Attorney: $ 10,000.00

Commitment from District Court:$ 7,000.000

Remaining 2018 Capital Funds from Water Heater Replacements: $ 2,055.00

Remaining 2017 Capital Funds from Carpet Installations: $ 5,099.00

Totai.Funding Amount:$ 41,662.00

Shawnee County

Office of the County Counselor

JAMES M. CROWL

County Counselor

MEMORANDUM

TO: Board of Shawnee County Commissioners

FROM: J aines M. Crowl, Shawnee County Counselo

DATE: March 28,2018

Shawnee County Courthouse 200 SE ih Street, Ste. 100

Topeka, Kansas 66603-3932 Office: (785) 251-4042

Fax: (785) 251-4902 Email: [email protected]

RE: Request for Execution of Contract with Trane to install HV AC system at the East Topeka Learning Center

Please place this item on the Monday, April2, 2018 Commission Agenda.

Attached is the second of two expected contracts related to the East Topeka Learning Center construction project. This contract is with Trane to provide the necessary HV AC equipment along with the installation of building automation controls for the facility. In addition to serving the normal function as an HV AC system, the installed system will be unique to the facility and will be used in vocational programming for training students. A representative of Washburn Tech will be available to answer any questions you might have about Washburn University's relationship with Trane and the planned use of the system.

If you have any questions or concerns, please feel- free to contact me. Approval of this contract is recommended.

JMC/mlb

c: Zach Snethen, HTK Architects Barbara Stapleton, Director of Workforce and Education, GO Topeka Clark Coco, Dean, Washburn Tech JEDO Members

Proposal (Valid for 30 days from Proposal date)

SHAWNEE COUNTY CONTRACT #. CA\9. -dQ~i

PROPRIETARY AND CONFIDENTIAL PROPERTY OF Trane U.S. Inc. dba Trane

DISTRIBUTION TO OTHER THAN THE NAMED RECIPIENT IS PROHIBITED

© 2016 Trane All rights reserved

Prepared For: Board of County Commissioners of Shawnee County, KS Date: March 26, 2018

Job Name: East Topeka Learning Center Proposal Number: 02-74286-1

Bid Date: February 8, 2018 U.S. Communities Quote: 11-160200-18-001

Engineer: Andrew Hess, P.E. Latimer Sommers & Associates, P.A.

Delivery Terms: Freight Allowed & Prepaid- F.O.B. First Destination Payment Terms: Net 30 Days

Trane U.S. Inc. dba Trane is pleased to provide the following proposal for your review and approval.

Model Number 4 TVR0456C300N*

Product Data- Variable Refrigerant Flow Item: A1 Qty: 1 Tag(s): VRF-1

System- Heat Recovery (3-pipe), DC Inverter- 456,000 Total System 8TU/h Three Modules shipped loose:

Module 1 - 120,000 8tu/h at 208-230 Volt, 3-phase, 60 Hz Module 1 - Hail Guard TVRGARD002A (Fid) Module 2- 168,000 8tu/h at 208-230 Volt, 3-phase, 60 Hz Module 2 - Hail Guard TVRGARD002A (Fid) Module 3 - 168,000 8tu/h at 208-230 Volt, 3-phase, 60 Hz Module 3 - Hail Guard TVRGARD002A (Fid)

18-lnch Support Stand for outdoor units (Fid) 1 00-lb additional R41 OA refrigerant for system charge in field (Fid) 2-Year Labor Warranty+ 10-Year Parts Warranty See VRF System Warranty Requirements below for details

Tag Data- Variable Refrigerant Flow (Qty: 28) Item TaQ(s) Qty Description 81 VU-23, VU-22, VU-21, VU-4 4 Variable RefriQerant Flow System - Indoor 82 VU-20, VU-19, VU-17, VU-10 4 Variable Refrigerant Flow System- Indoor 83 VU-6 1 Variable RefriQerant Flow System - Indoor 84 VU-18 1 Variable Refrigerant Flow System - Indoor 85 VU-16 1 Variable Refrigerant Flow System - Indoor 86 VU-15, VU-11, VU-9, VU-8, VU-5 5 Variable RefriQerant Flow System - Indoor 87 VU-14, VU-7 I VU-3 3 Variable RefriQerant Flow System - Indoor 88 VU-27 1 Variable Refrigerant Flow System - Indoor 89 VU-13 1 Variable Refrigerant Flow System - Indoor 810 VU-25, VU-26 2 Variable RefriQerant Flow System - Indoor 811 VU-12 1 Variable RefriQerant Flow System - Indoor 812 VU-28 1 Variable Refrigerant Flow S_ystem - Indoor 813 VU-2A, VU-1 2 Variable Refrigerant Flow System - lndoo 814 VU-24 1 Variable Refrigerant Flow S_ystem - lndoo

J:\JOBS\87174286\4\East Topeka Learning Center.doc

Model Number 4TVE001281 OON* 4TV8000781 OON* 4TV8000781 OON* 4TVC00368100N* 4TVD0007C1 OON* 4TVC00188100N* 4TV8000281 DON* 4TV8000281 OON* 4TVC002481 OON* 4TVC002481 OON* 4TVE000781 OON* 4TV8001281 OON* 4TV8001281 OON* 4TVA00968 1 OON*

East Topeka Learning Center

Product Data - Variable Refrigerant Flow All Units

Trane Variable Refrigerant Flow- R41 OA 208-230 Volt, single phase, 60 Hz 3/8" Ball Valve Flare (Fid) 5/8" Ball Valve Flare (Fid) Insulated Lineset (Fid) Simple Touch Controller TVCTRLTWR0002T (Fid) 2-Year Labor Warranty 1 0-Year Parts Warranty See VRF System Warranty Requirements below for details

Item: 81 Qty: 4 Tag(s}: VU-23, VU-22, VU-21, VU-4 1-Way Cassette- 12,000 Btu/h Cassette Panel (Fid)

Item: 82 Qty: 4 Tag(s}: VU-20, VU-19, VU-17, VU-10 Compact 4-Way Cassette- 7,000 or 7,500 Btu/h Cassette Panel (Fid)

Item: 83 Qty: 1 Tag(s}: VU-6 Compact 4-Way Cassette- 7,000 or 7,500 Btu/h Cassette Panel (Fid)

Item: 84 Qty: 1 Tag(s}: VU-18 4-Way Cassette - 36,000 Btu/h Cassette Panel (Fid)

Item: 85 Qty: 1 Tag(s}: VU-16 Mid Pressure Static Duct Type - 7,000 or 7,500 Btu/h Filter Box (Fid)

Item: 86 Oty: 5 Tag(s}: VU-15, VU-11, VU-9, VU-8, VU-5 4-Way Cassette- 18,000 Btu/h Cassette Panel (Fid)

Item: 87 Oty: 3 Tag(s}: VU-14, VU-7, VU-3 Compact 4-Way Cassette - 5,000 Btu/h Cassette Panel (Fid)

Item: 88 Qty: 1 Tag(s}: VU-27 Compact 4-Way Cassette - 5,000 Btu/h Cassette Panel (Fid)

Item: 89 Qty: 1 Tag(s}: VU-13 4-Way Cassette - 24,000 Btu/h Cassette Panel (Fid)

Item: 810 Qty: 2 Tag(s}: VU-25, VU-26 4-Way Cassette - 24,000 Btu/h Cassette Panel (Fid}

Item: 811 Qty: 1 Tag(s}: VU-12 1-Way Cassette- 7,000 or 7,500 Btu/h Cassette Panel (Fid}

Item: 812 Qty: 1 Tag(s}: VU-28 Compact 4-Way Cassette - 12,000 Btu/h Cassette Panel (Fid)

FLO = Furnished by Trane U.S. Inc. dba Trane I Installed by Others

Equipment Proposal

March 26, 2018

Page 2 of 12


Item: 813 Qty: 2 Tag(s): VU-2A, VU-1 Compact 4-Way Cassette - 12,000 Btu/h Cassette Panel (Fid)

Item: 814 Qty: 1 Tag(s): VU-24 High Pressure Static Duct Type - 96,000 Btu/h Filter Box (Fid)

Product Data - Variable Refrigerant Flow Item: C1 Qty: 1 Tag(s): Mise

Standard Ship Cycle 1 Y- Joints 160 - 240 MB/h (Fid) 1 Y- Joints 240 - 336 MB/h (Fid) 1 Y- Joints 336 - 468 MB/h (Fid) 1 Y- Joints Heat Recovery 80- 240 MB/h (Fid) 2 Y- Joints Heat Recovery 240- 468 MB/h (Fid) 1 T- Joint 468 MB/H (Fid) 1 T- Joint> 468 MB/h (Fid) 1 T - Joint Heat Recovery > 468 MB/h (Fid) 1 T - Joint Heat Recovery < 468 MB/h (Fid) Qty. 2 Power Meter Interface Modules (Fid) Qty. 1 VRF System Controller Plus (Fid) Qty. 1 VRF Technician Utilities (TU) (Fid)

T D t V . bl R f. ag a a· ana e e ngerant Fl S ow ystem- MCU (Q 7) ty: Item Tag(s) Qty Description 01 MCU-7, MCU-5, MCU-1, 7 Variable Refrigerant Flow System - MCU

MCU-6, MCU-2, MCU-4, MCU-3

Product Data • Variable Refrigerant Flow System - MCU Item: D1 Qty: 7 Tag(s): MCU-7, MCU-5, MCU-1, MCU-6, MCU-2, MCU-4, MCU-3

Standard Ship Cycle - R-41 OA 6 Port Trane VRF Mode Change Unit Serial piping capability for up to 22 tons 54 MBh Max Brazed/Crimp Connections First Sequence 2-Year Labor Warranty 1 0-Year Parts Warranty See VRF System Warranty Requirements below for details

March 26, 2018

Model Number 4MCUTV6A548B1A

Note: All Trane VRF Systems to include Factory Startup Assistance by KC Trane Service Personnel.

Optionai2-Year Extended System Labor Warranty and Basic 10-Year Parts Warranty applies when the following conditions are met:

1. System must be designed using approved application tool (VRF Select). 2. System is installed by a contractor who has successfully completed a Company factory training class. 3. Customer gathers a VRF Commissioning Package containing:

a. Final "As-Built" VRF Select Program output file. b. Commissioning report from the Company's Technician Utility Tool. c. Before and after pictures of the test gauge for pressure and vacuum test. d. VRF Installation Class Certificate of Completion issued by the Company.

4. Customer submits the VRF Commissioning Package within 60 days of start-up to the following email address: [email protected].

FLD = Furnished by Trane U.S. Inc. dba Trane I Installed by Others

Equipment Proposal Page 3 of 12


VRF System Exclusions: )> Installation, Testing, Adjusting or Balancing; )> Extended Labor or Parts Warranties beyond those listed above )> Additional Isolation Rails or supports for Outdoor Heat Pump Unit )> Disconnect Switches )> Indoor Unit Supports or Hangers )> Smoke Detectors if required )> Power Wiring )> Refrigerant Piping from Outdoor Heat Pump to Mode Change Units )> Spare Filters if required )> Low ambient cooling kits if required )> Condensate Piping where needed

Product Data - Trane Packaged DX Outdoor Air Unit 208-Volt, 3-phase, 60Hz Airflow Configuration: Vertical Discharge/Vertical Return Evaporator Coil: OX 4 Row Interlaced Hot Gas Reheat: Modulating

Model Number OAGD120A3-***

Compressor: Variable Speed Scroll - 1st Circuit Only Condenser: Air Cooled Variable Speed Head Pressure Control Indoor Blower Motor: ECM w/ Backward Curved Plenum Fan Heat Type: Indirect Fired (IF) Fuel Type: Natural Gas 439 Stainless Steel Furnace: 200 Mbtu/h, (1 0:1 Turndown NG, 8:1 Turndown LP) Unit Controls: Trane UC600- Discharge Air Control w/ BACNET w/ Display Powered Exhaust: ECM w/ Backward Curved Plenum Fan & Barometric Relief Damper Energy Recovery & Conservation: ERC-4136C Damper Options: 2-Position Outdoor Air & Return Air Damper Filters: MERV-8 Electrical Options: Non-Fused Disconnect Switch w/ 115v Outlet (B/G) Air Flow Monitoring: IFM Piezo Ring and PE Piezo Ring Accessories: Condenser Hailguard Curb Selection: Aux Mod 1" Vibration Isolation Warranty: 1-Year Labor OX Gas Heat or Cooling Only Warranty: 1-Year Parts Only (manufacturer warranty) Warranty: 5-Year Digital/Variable Speed/Standard Scroll Compressor I 25-Year Heat Exchanger Supply Discharge Air Sensor (Fid) 2 inch Double Wall Construction Stainless Steel Drip Pan 4-HP Supply Fan Motor- Direct Drive Supply Fan - GKHM_ 450x2 4-HP Exhaust Fan Motor- Direct Drive Exhaust Fan - GKHM_ 450 Factory Startup Assistance by Trane Service Personnel

DOAS Exclusions:

March 26, 2018

Rigging, Installation, Testing, Adjusting or Balancing; Extended Parts Warranties beyond those listed; Power or Control Wiring; Smoke Detector if required




Description Model Number 5 Ton Precedent Gas/Electric w/ eFiex YZC060E3RMA--***

Product Data- 3-10 Ton R410A PKGD Unitary Gas/Electric Rooftop Item: F1 Qty: 1 Tag(s): RTU-1

Ultra High Efficiency OX cooling, gas heat with eFiex Variable Speed Compressor Convertible configuration 208-230 Volt, 3-phase, 60 Hz with Microprocessor controls Medium gas heat Dry Bulb Economizer with Barometric Relief Single Zone VAV Hinged access panels with 2" pleated MERV-8 filters Standard condenser coil w/hail guard Through the base electrical provision with non-fused disconnect Powered convenience outlet (3-phase units only) Air-Fi wireless communication interface Clogged filter switch, fan failure & Condensate Drain Pan Overflow Switch Demand control ventilation Stainless steel drain pan Insulated Vibration Isolation Curb (Fid) C02 (AirFi) Wireless Sensor (Fid) Wireless zone temperature sensor (Fid) Relative Humidity wall mounted sensor (Fid) Factory Startup by Trane Service Personnel 1st Year Parts and Labor warranty Standard 2nd through Slh Year Compressor and Limited Heat Exchanger Warranty

RTU Exclusions:

March 26, 2018

Rigging, Installation, Testing, Adjusting or Balancing; Labor or Extended Parts Warranties beyond those listed; Power or Control Wiring; Smoke Detectors; Spare Filters and Belts

Product Data- Ductless Mini-Splits Systems Item: G1 Qty: 2 Tag(s): DSS-1_DSSCU-1

12 MBH Outdoor Unit- (R-41 OA) 16 SEER Cooling Only Inverter Single Refrigerant Port 208-230 Volt, single phase, 60 Hz

12 MBH High Wall Indoor Unit- (R-41 OA) 208-230 Volt, single phase, 60 Hz

Shipped Loose Accessories: Filters (Fid) Wired Controller (Fid) Drain Pump High Wall (Fid) 100 Feet line set (Fid) Condenser Pad (Fid) Plastic Mesh Hail Guards (Fid)

Mini Split System Exclusions:

Model Number 4TYK1612A 1 ONOA-4MYW1612A 1 ONOA

Installation, Testing, Adjusting or Balancing; Factory Startup; Labor or Extended Parts Warranties; Power or Control Wiring; Condensate Pump; Unit Disconnects; Anything not listed above

J:\JOBS\87174286\4\East Topeka Learning Center.doc


Product Data - Electric Ceiling Mounted Heaters Item: H1 Qty: 1 Tag(s): FFCH-1

2 kW Unit Size- Single Phase 208 Volt, Element & Motor Recess Mounted (Series 80) Unit Mounted Disconnect Switch Plaster Trim (Fid) Wall Mounted Low Voltage Thermostat, 24 Volt (Fid) 1st Year Parts and Labor Warranty Whole Unit

Model Number UHCA021A8A

Model Number

Product Data- Electric Unit Heaters Item: J1 Qty: 1 Tag(s): EUH-1

Electric Unit Heater 3.3 kW Unit Capacity 1 Phase 60 Cycle 208 Volt Element and Motor 24 Volt Control Transformer Contactor

UHEC031 AACA

Wall Mounted Thermostat Low Voltage 24 Volt Single Pole Single Throw (Fid) Unit Mounted in Field Disconnect Switch 2 Pole for 1 Phase (Fid) Wall Mounted Summer Fan Switch Single Pole Single Throw (Fid) Mounting Bracket - Horizontal Discharge (Fid) OSHA Fan Guard 3-5 kW (Fid) 1st Year Parts and Labor Warranty Whole Unit

Electric Heater Exclusions:

March 26, 2018

Installation, Testing, Adjusting or Balancing; Extended Warranties beyond those listed; Factory Startup; Power or Control Wiring; Anything not listed above

FLO= Furnished by Trane U.S. Inc. dba Trane I Installed by Others


East Topeka Learning Center March 26, 20i 8

Tag Data- Trane Direct Digital Controls

Trane is pleased to provide the enclosed proposal for your review and approval.

We propose to furnish and install a Trane DOC control system per the following scope of work:

• TRANE BACnet Web based control system for use on owner furnished PC workstation • Provide and install a Trane Tracer SC, Power Supply, and Enclosure • Provide Software and User License • Floor-plan Graphics with color coded Temperature Gradients per zone. • Trending and Alarming on all desired control points. • Timed Override available on all systems

SYSTEM #1 RTU-1 YZC060 Single Zone VAV (serves the Activity Center) 1. Provide and install TRANE BACnet communication card on the RTU in the factory 2. Provide and install Space Temperature, Humidity and C02 Sensors. 3. Factory Control of the Economizer Dampers. 4. Provide programming, startup, and technical checkout of all controllers; end devices; and the VFD that are

factory supplied. 5. Include the System on the Trane 30 Graphical Interface.

SYSTEM #2 DOAS-1 Horizon-G120 (serves the classrooms fresh air) 1. Provide and install TRANE BACnet DOC controller interface at the factory. 2. Provide and install a control enclosure and transformer at the factory. 3. Provide and install a TRANE Supply Fan VFD and control signal at the factory.

VARIABLE REFRIGERANT FLOW (VRF)- DOC control of the following associated with the VRF system: 1. (7) MCUs 2. (3} VRF OUTDOOR UNITS 3. (28} VRF INDOOR UNITS 4. Includes controllers, control wiring, zone sensors, and thermostat conduit rough-ins

FIN TUBE RADIATION CONTROL 1. Provide and install TRANE BACnet DOC controller. 2. Provide and install a control enclosure and transformer. 3. Provide a 3-Way Hot Water Valve and Control 4. Wireless Space Temperature Sensor with Setpoint Adjust

HOT WATER CONTROL 1. Provide and install TRANE BACnet DOC controller. 2. Provide and install a control enclosure and transformer. 3. Hot Water Supply and return Temperature 4. Start/Stop and Status of the Hot Water Pump 5. Outside Air Temperature and Humidity 6. Integration to the Boiler Control System

BUILDING AND ENERGY PERFORMANCE ANAL YTICS-1. Integrate the meters below in building analytics program 2. Two year subscription and analysis meetings 3. Energy Performance Dashboard to be used to showcase building 4. Building performance analytics to be reviewed on a quarterly basis throughout the first year to optimize building

performance

WATER METER 1. Provide a Sensus OMNI Water Meter for the main building City Water Supply Line (Installation to be by

PLUMBING contractor) 2. Integrate the Water Meter into the TRANE BMS 3. Display the Water Meter usage on the Utilities Graphics Page



East Topeka Learning Center March 26, 2018

ELECTRIC METER 1. The Electric Meter will be provide and installed by the ELECTRICAL Contractor 2. Integrate the Electric Meter into the TRANE BMS 3. Display the Electric Meter usage on the Utilities Graphics Page

GAS METER 1. Provide and Install the BMS GAS Meter (Note: Gas VALVE provided and installed by PLUMBING

Contractor) 2. Integrate the Gas Meter into the TRANE BMS 3. Display the Gas Meter usage on the Utilities Graphics Page

GENERAL • Global Outside Air and Humidity • Graphics of all equipment controlled by DOC control system • Graphical Floor Plans • Engineered control drawings • As-Built Control Drawings with O&M Manuals • Technician labor for system Checkout • 8 hours of owner training • Pricing is based upon regular working hours Monday-Friday 8:00 am- 5:00 pm • First year parts and labor warranty on all new control components

This proposal does not include/exclusions:

• Installation of Electrical and Water meters (by Electrical and Plumbing Contractors • Lighting control and wiring (not included in base bid. Included in Alternate E1) • Demolition • Cutting, patching and repair of walls • LAN drops and IP addresses • Installation of control valves • Valve piping packages and accessories • Installation of differential pressure manifolds • Installation of wells and pressure taps • Installation of dampers • Access doors • Hardware interlock wiring • Duct smoke detectors for existing RTU's • Installation of duct smoke detectors • Fire, smoke and combination fire/smoke dampers and actuators • Wiring for smoke and combination fire/smoke dampers • Any wiring above 24 VAG. • Sales taxes

Alternate E1 -Add price for lighting control integration:

LIGHTING CONTROL 1. Trane BACnet SC Interface to Lighting Control Panel 2. Provide and Install BACnet Lighting Control Interface 3. Control of the Lighting Circuits that are listed on the LIGHTING RELAY PANEL Schedule 4. Schedule will be performed through the TRANE SC Graphical Interface and will allow an infinite amount of

events. 5. Special Event Scheduling can be tied to the HVAC schedule eliminating dual scheduling entry.

FLD =Furnished by Trane U.S. Inc. dba Trane I Installed by Others

Equipment Proposal PageB of 12


Total Net Price (Excluding Sales Tax) ................................................................................. $ 279,832

ALTERNATE E1 ADD: Integration to the Lighting Control System

ALTERN ATE E1 ADD (Excluding Sales Tax) ......................................................................... $ 1,572

ALTERN ATE M1: Delete the Control of the Hot Water System and Add Control of the Electric Baseboard Heat

ALTERNATE M1 DEDUCT (Excluding Sales Tax) ............................................................... ($ 7,108)

Tax Status: Taxable Exempt

Respectfully submitted,

IF EXEMPT PLEASE SUBMIT COMPLETED TAX EXEMPTION CERTIFICATE WITH YOUR SIGNED PROPOSAL OR WITH YOUR PURCHASING DOCUMENTS, KEEP YOUR ORIGINAL ON FILE IN THE OFFICE. YOU WILL BE CHARGED TAX IF A VALID EXEMPTION CERTIFICATE IS NOT ON FILE BEFORE EQUIPMENT, PARTS OR SERVICES ARE PROVIDED. SEE WWW.TAXSITES.COM/STATE-LINKS.HTML FOR TAX FORMS.

Kevin J. Cook, Chair Board of County Commissioners of Shawnee County, Kansas

Greg Schnakenberg, P.E.- Trane U.S. Inc. dba Trane Sales Engineer- HVAC Systems 11211 Lakeview Avenue Lenexa, Kansas 66219 Office: (913) 599-4664 Cell: (913) 208-9160

s . COUNSELOR

This proposal is subject to your acceptance of the attached Trane terms and conditions.



East Topeka Learning Center March 26, 2018 TERMS AND CONDITIONS COMMERCIAL INSTALLATION "Company" shall mean Trane U.S. Inc. dba Trane. 1. Acceptance; Agreement. These terms and conditions are an integral part of Company's offer and form the basis of any agreement (the ''Agreement") resulting from Company's proposal (the "Proposal") for the commercial goods and/or services described (the "Work"). COMPANY'S TERMS AND CONDITIONS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent ("Customer') delivered to Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions of sale or any other modification, Customer's order shall be deemed acceptance of the Proposal subject to Company's terms and conditions. If Customer's order is expressly conditioned upon Company's acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with Company's terms and conditions attached or referenced serves as Company's notice of objection to Customer's terms and as Company's counter-offer to provide Work in accordance with the Proposal and the Company terms and conditions. If Customer does not reject or object in writing to Company within 10 days, Company's counter-offer will be deemed accepted. Customer's acceptance of the Work by Company will in any event constitute an acceptance by Customer of Company's terms and conditions. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate prices and/or terms and conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability, other than Customer's obligation to pay for Work rendered by Company to the date of cancellation. 2. Pricing and Taxes. Unless otherwise noted, the price in the Proposal includes standard ground transportation and, If required by law, all sales, consumer, use and similar taxes legally enacted as of the date hereof for equipment and material installed by Company. Tax exemption is contingent upon Customer furnishing appropriate certificates evidencing Customer's tax exempt status. Company shall charge Customer additional costs for bonds agreed to be provided. Equipment sold on an uninstalled basis and any taxable labornabour do not include sales tax and taxes will be added. Following acceptance without addition of any other terms and condition of sale or any other modification by Customer, the prices stated are firm provided that notification of release for immediate production and shipment is received at the factory not later than 3 months from order receipt. If such release Is received later than 3 months from order receipt date, prices will be increased a straight!% (not compounded) for each one-month period (or part thereof) beyond the 3 month firm price period up to the date of receipt of such release. If such release is not received within 6 months after date of order receipt, the prices are subject to renegotiation, or at Company's option, the order will be cancelled. Any delay in shipment caused by Customer's actions will subject prices to Increase equal to the percentage Increase in list prices during that period of delay and Company may charge Customer with incurred storage fees. 3. Exclusions from Work. Company's obligation is limited to the Work as defined and does not include any modifications to the Work site under the Americans With Disabilities Act or any other law or building code(s). In no event shall Company be required to perform work Company reasonably believes Is outside of the defined Work without a written change order signed by Customer and Company. 4. Performance. Company shall perform the Work in accordance with industry standards generally applicable in the area under similar circumstances as of the time Company performs the Work Company may refuse to perform any Work where working conditions could endanger property or put at risk the safety of persons. Unless otherwise agreed to by Customer and Company, at Customer's expense and before the Work begins, Customer will provide any necessary access platforms, catwalks to safely perform the Work in compliance with OSHA or state industrial safety regulations. 5. Payment. Customer shall pay Company's invoices within net 30 days of invoice date. Company may invoice Customer for all equipment or material furnished, whether delivered to the installation site or to an off-site storage facility and for all Work performed on-site or off-site. No retention shall be withheld from any payments except as expressly agreed in writing by Company, in which case retention shall be reduced per the contract documents and released no later than the date of substantial completion. Under no circumstances shall any retention be withheld for the equipment portion of the order. If payment is not received as required, Company may suspend performance and the time for completion shall be extended for a reasonable period of time not less than the period of suspension. Customer shall be liable to Company for all reasonable shutdown, standby and start-up costs as a result of the suspension. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to 1.5% of the principal amount due at the end of each month. Customer shall pay all costs (including attorneys' fees) incurred by Company in attempting to collect amounts due and otherwise enforcing these terms and conditions. If requested, Company will provide appropriate lien waivers upon receipt of payment. Customer agrees that, unless Customer makes payment in advance, Company will have a purchase money security interest in all equipment from Company to secure payment in full of all amounts due Company and its order for the equipment, together with these terms and conditions, form a security agreement. Customer shall keep the equipment free of all taxes and encumbrances, shall not remove the equipment from its original installation point and shall not assign or transfer any interest in the equipment until all payments due Company have been made. 6. Time for Completion. Except to the extent otherwise expressly agreed in writing signed by an authorized representative of Company, all dates provided by Company or its representatives for commencement, progress or completion are estimates only. While Company shall use commercially reasonable efforts to meet such estimated dates, Company shall not be responsible for any damages for Its failure to do so. 7. Access. Company and its subcontractors shall be provided access to the Work site during regular business hours, or such other hours as may be requested by Company and acceptable to the Work site' owner or tenant for the performance of the Work, including sufficient areas for staging, mobilization, and storage. Company's access to ccrrect any emergency condition shall not be restricted. Customer grants to Company the right to remotely connect (via phone modem, internet or other agreed upon means) to Customer's building automation system (BAS) and or HVAC equipment to view, extract, or otherwise collect and retain data from the BAS, HVAC equipment, or other building systems, and to diagnose and remotely make repairs at Customer's request. 8. Completion. Notwithstanding any other term or condition herein, when Company informs Customer that the Work has been completed, Customer shall inspect the Work in the presence of Company's representative, and Customer shall either (a) accept the Work in its entirety in writing, or (b) accept the Work in part and specifically identify, In writing, any exception items. Customer agrees to re-inspect any and all excepted items as soon as Company informs Customer that all such excepted items have been completed. The initial acceptance inspection shall take place within ten (1 0) days from the date when Company informs Customer that the Work has been completed. Any subsequent re-inspection of excepted items shall take place within five (5) days from the date when Company informs Customer that the excepted items have been completed. Customer's failure to cooperate and ccmplete any of said inspections within the required time limits shall constitute complete acceptance of the Work as often (1 0) days from date when Company informs Customer that the Work, or the excepted items, if applicable, has/have been completed. 9. Permits and Governmental Fees. Company shall secure (with Customer's assistance) and pay for building and other permits and governmental fees, licenses, and inspections necessary for proper performance and completion of the Work which are legally required when bids from Company's subccntractors are received, negotiations thereon concluded, or the effective date of a relevant Change Order, whichever is later. Customer is responsible for necessary approvals, easements, assessments and charges for construction, use or occupancy of permanent structures or for permanent changes to existing facilities. lithe cost of such permits, fees, licenses and inspections are not included in the Proposal, Company will invoice Customer for such costs. 10. Utilities During Construction. Customer shall provide without charge to Company all water, heat, and utilities required for performance of the Work. 11. Concealed or Unknown Conditions. In the performance of the Work, if Company encounters conditions at the Work site that are (i) subsurface or otherwise concealed physical conditions that differ materially from those indicated on drawings expressly incorporated herein or (ii) unknown physical conditions of an unusual nature that differ materially from those conditions ordinarily found to exist and generally recognized as Inherent in construction activities of the type and character as the Work, Company shall notify Customer of such conditions promptly, prior to significantly disturbing same. If such conditions differ materially and cause an increase in Company's cost of, or time required for, performance of any part of the Work, Company shall be entitled to, and Customer shall consent by Change Order to, an equitable adjustment in the Contract Price, contract time, or both. 12. Pre-Existing Conditions. Company is not liable for any claims, damages, losses, or expenses, arising from or related to conditions that existed in, on, or upon the Work site before the Commencement Date of this Agreement ("Pre-Existing Conditions"), including, without limitation, damages, losses, or expenses involving Pre-Existing Conditions of building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould and/or fungi. Company also is not liable for any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that are not employed by or hired by Company. 13. Asbestos and Hazardous Materials. Company's Work and other services in connection with this Agreement expressly excludes any identification, abatement, cleanup, central, disposal, removal or other work connected with asbestos, polychlorinated biphenyl ("PCB"), or other hazardous materials (hereinafter, collectively, "Hazardous Materials'). Customer warrants and represents that, except as set forth In a writing signed by Company, there are no Hazardous Materials on the Work site that will in any way affect Company's Work and Customer has disclosed to Company the existence and location of any Hazardous Materials in all areas within which Company will be performing the Work. Should Company become aware of or suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and shall notify Customer. Customer will be exclusively responsible for taking any and all action necessary to ccrrect the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for and, to the fullest extent permitted by law, shall indemnify and hold harmless Company (including its employees, agents and subcontractors) from and against any loss, claim, liability, fees, penalties, injury (including death) or liability of any nature, and the payment thereof arising out of or relating to any Hazardous Materials on or about the Work site, not brought onto the Work site by Company. Company shall be required to resume performance of the Work in the affected area only in the absence of Hazardous Materials or when the affected area has been rendered harmless. In no event shall Company be obligated to transport or handle Hazardous Materials, provide any notices to any governmental agency, or examine the Work site for the presence of Hazardous Materials. 14. Force Majeure. Company's duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Company shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company's election (i) remain in effect but Company's obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days notice to Customer, in which event Customer shall pay Company for all parts of the Work furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Company. Without limiting the foregoing, "Event of Force Majeure" includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake; tornado; storm; fire; civil disobedience; pandemic insurrections; riots; labor/labour disputes; labornabour or material shortages; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non-action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company; and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government. 15. Customer's Breach. Each of the following events or conditions shall ccnstitute a breach by Customer and shall give Company the right, without an election of remedies, to terminate this Agreement or suspend performance by delivery of written notice: (1) Any failure by Customer to pay amounts when due; or (2) any general assignment by Customer for the benefit of its creditors, or if Customer beccmes bankrupt or Insolvent or takes the benefit of any statute for bankrupt or insolvent debtors, or makes or proposes to make any proposal or arrangement with creditors, or if any steps are taken for the winding up or other termination of Customer or the liquidation of its assets, or if a trustee, receiver, or similar person Is appointed over any of the assets or interests of Customer; (3) Any representation or warranty furnished by Customer in this Agreement Is false or misleading in any material respect when made; or (4) Any failure by Customer to perform or comply with any material provision of this Agreement. Customer shall be liable to Company for all Work furnished to date and all damages sustained by Company (including lost profit and overhead).


Equipment Proposal Page 10of 12

East Topeka Learning Center March 26, 2018 16. Indemnity. To the fullest extent permitted by law, Company and Customer shall indemnify, defend and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or tangible personal property, to the extent caused by the negligence or misconduct of their respective employees or other authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses or liabilities to the extent attributable to the acts or omissions of the other party. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify will continue in full force and effect, notwithstanding the expiration or early termination hereof, with respect to any claims based on facts or conditions that occurred prior to expiration or termination. 17. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, IN NO EVENTS HALL COMPANY BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT CONSEQUENTIAL, OR PUNITIVE OR EXEMPLARY DAMAGES (INCLUDING WITHOUT LIMITATION BUSINESS INTERRUPTION, LOST DATA, LOST REVENUE, LOST PROFITS, LOST DOLLAR SAVINGS, OR LOST ENERGY USE SAVINGS, EVEN IF A PARTY HAS BEEN ADVISED OF SUCH POSSIBLE DAMAGES OR IF SAME WERE REASONABLY FORESEEABLE AND REGARDLESS OF WHETHER THE CAUSE OF ACTION IS FRAMED IN CONTRACT, NEGLIGENCE, ANY OTHER TORT, WARRANTY, STRICT LIABILITY, OR PRODUCT LIABILITY). In no event will Company's liability in connection with the provision of products or services or otherwise under this Agreement exceed the entire amount paid to Company by Customer under this Agreement. 18. Patent Indemnity. Company shall protect and Indemnify Customer from and against all claims, damages, judgments and loss arising from infringement or alleged infringement of any United States patent by any of the goods manufactured by Company and delivered hereunder, provided that in the event of suit or threat of suit for patent infringement, Company shall promptly be notified and given full opportunity to negotiate a settlement. Company does not warrant against infringement by reason of Customer's design of the articles or the use thereof in combination with other materials or in the operation of any process. In the event of litigation, Customer agrees to reasonably cooperate with Company. In connection with any proceeding under the provisions of this Section, all parties concerned shall be entitled to be represented by counsel at their own expense. 19. Limited Warranty. Company warrants for a period of 12 months from the date of substantial completion ("Warranty Period") commercial equipment manufactured and installed by Company against failure due to defects in material and manufacture and that the labor/labour furnished is warranted to have been properly performed (the "Limited Warranty"). Trane equipment sold on an uninstalled basis is warranted in accordance with Company's standard warranty for supplied equipment. Product manufactured by Company that Includes required startup and is sold in North America will not be warranted by Company unless Company performs the product start-up. Substantial completion shall be the earlier of the date that the Work is sufficiently complete so that the Work can be utilized for its intended use or the date that Customer receives beneficial use of the Work. If such defect is discovered within the Warranty Period, Company will correct the defect or furnish replacement equipment (or, at its option, parts therefor) and, if said equipment was installed pursuant hereto, labor/labour associated with the replacement of parts or equipment not conforming to this Limited Warranty. Defects must be reported to Company within the Warranty Period. Exclusions from this Limited Warranty include damage or failure arising from: wear and tear; corrosion, erosion, deterioration; Customer's failure to follow the Company-provided maintenance plan; refrigerant not supplied by Trane; and modifications made by others to Company's equipment. Company shall not be obligated to pay for the cost of lost refrigerant. Notwithstanding the foregoing, all warranties provided herein terminate upon termination or cancellation of this Agreement. No warranty liability whatsoever shall attach to Company until the Work has been paid for in full and then said liability shall be limited to the lesser of Company's cost to correct the defective Work and/or the purchase price of the equipment shown to be defective. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufacturer. THE WARRANTY AND LIABILITY SET FORTH IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES, WHETHER IN CONTRACT OR IN NEGLIGENCE, EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE. COMPANY MAKES NO REPRESENTATION OR WARRANTY EXPRESS OR IMPLIED REGARDING PREVENTION BY THE WORK, OR ANY COMPONENT THEREOF, OF MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES. COMPANY SPECIFICALLY DISCLAIMS ANY LIABILITY IF THE WORK OR ANY COMPONENT THEREOF IS USED TO PREVENT OR INHIBIT THE GROWTH OF SUCH MATERIALS. 20. Insurance. Company agrees to maintain the following insurance while the Work is being performed with limits not less than shown below and will, upon request from Customer, provide a Certificate of evidencing the following coverage:

Commercial General Liability $2,000,000 per occurrence Automobile Liability $2,000,000 CSL Workers Compensation Statutory Limits

If Customer has requested to be named as an additional insured under Company's insurance policy, Company will do so but only subject to Company's manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company waive its right of subrogation. 21. Commencement of Statutory Limitation Period. Except as to warranty claims, as may be applicable, any applicable statutes of limitation for acts or failures to act shall commence to run, and any alleged cause of action stemming therefrom shall be deemed to have accrued, in any and all events not later than the last date that Company or its subcontractors physically performed work on the project site. 22. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance with the laws of the state or province In which the Work is performed, without regard to choice of law principles which might otherwise call for the application of a different state's or province's law. Any dispute arising under or relating to this Agreement that is not disposed of by agreement shall be decided by litigation in a court of competent jurisdiction located in the state or province In which the Work is performed. Any action or suit arising out of or related to this Agreement must be commenced within one year after the cause of action has accrued. To the extent the Work site is owned and/or operated by any agency of the Federal Government, determination of any substantive issue of law shall be according to the Federal common law of Government contracts as enunciated and applied by Federal judicial bodies and boards of contract appeals of the Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written, related to the subject matter hereof. This Agreement may not be amended, modified or terminated except by a writing signed by the parties hereto. No documents shall be incorporated herein by reference except to the extent Company is a signatory thereon. If any term or condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other terms and conditions of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or any part hereof, or its right, title or interest herein, without the written consent of the Company. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of Customer's permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original. 23. Equal Employment Opportunity/Affirmative Action Clause. Company is a federal contractor that complies fully with Executive Order 11246, as amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741; and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250 Executive Order 13496 and Section 29 CFR 471, appendix A to subpart A, regarding the notice of employee rights in the United States and with Canadian Charter of Rights and Freedoms Schedule 8 to the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada. 24. U.S. Government Work. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that all items or services ordered and delivered under this Agreement are Commercial items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In particular, Company agrees to be bound only by those Federal contracting clauses that apply to "commercial" suppliers and that are contained in FAR 52.212-5(e)(1 ). Company complies with 52.219-8 or 52.219-9 In Its service and installation contracting business. · The following provision applies only to indirect sales by Company to the US Government. As a Commercial item Subcontractor, Company accepts only the following mandatory flow down provisions: 52.2t 9-8; 52.222-26; 52.222-35; 52.222-36; 52.222-39; 52.247-64. If the Work is in connection with a U.S. Government contract, Customer certifies that it has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any communications related to Customer's ownership, eligibility or performance of the prime contract. Customer will obtain written authorization and approval from Company prior to providing any government official any information about Company's performance of the work that is the subject of the Proposal or this Agreement, other than the Proposal or this Agreement. 25. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver of its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein '"Action") brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any producl or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue; (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer's tribal court or any similar tribal forum, that Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The Individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms.

FLO - Furnished by Trane U.S. Inc. dba Trane I Installed by Others

Equipment Proposal

1-26.251-1 0(0315) Supersedes 1-26.251-10(06t4)

Page 11 of 12


Data Usage- Supplemental Terms and Conditions

The use of the term "you," "your," and the like means the entity identified as the customer in the agreement to which these Supplemental Terms and Conditions pertain, including its employees, shareholders, officers, and directors. References to "us," "we," "our," and the like means the entity identified as the Company in its Terms and Conditions of sale.

1. Terms Supplemental. These Supplemental Terms and Conditions are supplemental to the Company's Terms and Conditions of sale applicable to your purchase of product and/or services from Company ("Terms and Conditions") and are an integral part of our offer and agreement to sell. The Terms and Conditions and these Supplemental Terms and Conditions are intended to be complementary and construed as a whole. However, in the event of an irreconcilable conflict, these Supplemental Terms and Conditions shall control.

2. Electronic Monitoring. Any electronic monitoring we perform is undertaken solely to enable us to collect the data and perform any analysis included in our services. You agree that we are not liable for losses that may occur in cases of malfunction or nonfunctioning of equipment, the energy management system, failure to identify equipment or system performance issues, failure to recommend corrective action, or otherwise related to the monitoring of your equipment and building systems.

3. Ownership of Data. All data relating to the performance and condition of your building systems that we collect in connection with our performance hereunder shall be owned by you, provided that you are granting to us the irrevocable, perpetual, nonexclusive, worldwide, royalty-free right and license to use, reproduce, display, distribute internally or externally and prepare derivative works based upon any such data we collect from you. We shall not use or publish such data in any way that identifies you as the source of that data without your prior written consent. The data we will collect from you will not include any personal or individual information.

4. Data Privacy and Security. We have implemented various security measures for the purpose of protecting your data against accidental or unlawful access, unauthorized disclosure, loss, destruction, and alteration. You are responsible for maintaining the confidentiality of your user name(s) and password(s). You are responsible for all uses of your password(s), whether or not authorized by you. You must inform us immediately of any unauthorized use of your user name(s) or password(s). Transmission of data over the Internet by its nature entails the use of systems under the control of third parties, and as a result we cannot ensure total control of the security of such systems. We will take commercially reasonable efforts to ensure that data and other configuration parameters are not visible or accessed by other customers. You acknowledge that the very nature of communication via the Internet restricts us from offering any guarantee of the privacy or confidentiality of information relating to you passing over the Internet. In gaining access via the Internet, you also acknowledge and accept that electronic communication may not be free from interference by unauthorized persons and may not remain confidential. You therefore accept that access and storage of data is at your own risk. We will notify you of any breach in security of which we become aware. Any breach in privacy of which you become aware should be reported by you to us Immediately. We do not disclose your information to third parties for their marketing purposes, but we do use third party software and services to assist us with collecting and analyzing information. We may also disclose your information if required to do so by law, in which case, we would inform you of such disclosure.

5. Data Retention. Upon your written request, we will endeavor to provide an electronic copy of data collected from you, subject to availability. We will use commercially reasonable efforts to store your data for up to 18 months. We cannot guarantee the availability of the data.

6. Ownership of Intellectual Property. Notwithstanding any provision to the contrary, as between you and us, we own and retain all title and ownership of all intellectual property rights in the software, firmware, analytics, and service processes used to provide services, and consequently both you and us agree that these Supplemental Terms and Conditions do not constitute and may under no circumstances be construed as the granting of any license to such intellectual property rights.

7. Disclaimer of Warranty; Limitation of Liability. The services provided, including any reports we provide, are intended to provide operational assessments and recommendations only and are intended to supplement, but not replace, manual inspections of your equipment and building systems. THE SERVICES ARE PROVIDED ON AN "AS IS" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF TITLE OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OTHER THAN THOSE WARRANTIES WHICH ARE IMPLIED BY AND INCAPABLE OF EXCLUSION, RESTRICTION OR MODIFICATION UNDER THE LAWS APPLICABLE TO THIS AGREEMENT. WITHOUT LIMITING THE FOREGOING, WE ARE NOT LIABLE FOR GAPS IN DATA COLLECTED.

TO THE MAXIMUM EXTENT ALLOWED BY LAW, WE SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING: DAMAGES OR INJURY (OTHER THAN PERSONAL INJURY CAUSED BY OUR NEGLIGENCE) REGARDLESS OF THE CAUSE OR DURATION; FOR ANY ERRORS, INACCURACIES, OMISSIONS, OR OTHER DEFECTS IN THE INTELLIGENT SERVICES; FAILURE OF PERFORMANCE; INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION; YOUR NETWORK SECURITY; COMPUTER VIRUS; COMMUNICATION FAILURE; THEFT OR DESTRUCTION OF DATA; OR UNAUTHORIZED ACCESS TO YOUR DATA OR COMMUNICATIONS NETWORK.

8. Communications- Analog Modem Facilities. You authorize us to utilize your telephone line to provide the services and acknowledge that, unless an exclusive telephone line has been provided for performance of the services, the telephone line may be unavailable for your use for extended periods of time while data is being collected from your building systems and equipment. We are not responsible for any adverse impact to your communications infrastructure. You understand that we will not be able to collect data when the telephone line or other transmission mode is not operating or has been cut, interfered with or is otherwise damaged or if we are unable to acquire, transmit or maintain a connection over your telephone service.

9. Communications- Ethernet- You authorize us to utilize your network infrastructure to provide the contracted services and acknowledge that we are not responsible for any adverse impact to your communications infrastructure. You understand that we will not be able to collect data when network issues do not allow for successfully communications between our data collection devices and the data sources. Interruption of external Internet communications of longer then 24 hours may result in loss of data and degradation of service levels. Interruption of communications can be classified as failure of transmitting or receiving packet transmissions, interfered with or is otherwise damaged or if we are unable to acquire, transmit or maintain a connection over network or the internet for any reason including network or ISP outage or other network/ISP problems such as congestion or downtime, routing problems, or instability of signal quality.

10. Logging and Data Mining. You grant us the unrestricted right, but not the obligation, to log web addresses and/or mine other information and/or data relating to services and information accessed or requested (a) to provide better support, services and/or products to users of our products and services, (b) to verify compliance with the terms of the Agreement and the Supplemental Terms and Conditions, (c) for use by us for statistical or other analysis of the collective characteristics and behavior of users, (d) to backup user and other data or information and/or provide remote support and/or restoration, (e) to provide or undertake: engineering analysis; failure analysis; warranty analysis; energy analysis; predictive analysis; service analysis; product usage analysis; and/or other desirable analysis, including histories or trending of any of the foregoing, and (f) to otherwise understand and respond to the needs of the users of our products and services.

FLO= Furnished by Trane U.S. Inc. dba Trane I Installed by Others

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Documents

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, …Apr 02, 2018 · Consider authorization and execution of Contract C119-2018 with Trane for purchase and installation of HVAC equipment