BOARD OF COMMISSIONERS2016/09/26 · Huron-Clinton Metropolitan Authority Board of Commissioners in 2006 and served until his death in July 2016; and WHEREAS, several candidates have

BOARD OF COMMISSIONERS

"The mission of Livingston County is to be an effective and efficient steward in delivering quality services within the constraints of sound fiscal policy. Our priority is to provide mandated services which may be enhanced and

supplemented to improve the quality of life for all who work, reside and recreate in Livingston County."

9/26/2016304 E. Grand River, Board Chambers, Howell, MI 48843

7:00 PM

AGENDA

1. CALL MEETING TO ORDER2. PLEDGE OF ALLEGIANCE3. ROLL CALL4. CORRESPONDENCE5. CALL TO THE PUBLIC6.

APPROVAL OF MINUTES: A. Minutes of Meeting Dated: September 12, 2016 B. Minutes of Meeting Dated: September 21, 2016

7. TABLED ITEMS FROM PREVIOUS MEETINGS8. APPROVAL OF AGENDA9.

RESOLUTION FOR CONSIDERATION: 2016-09-154 - RESOLUTION AUTHORIZING THE PROCESS FOR FILLING THE VACANCY OF THE HURON-CLINTON METROPOLITAN AUTHORITY BOARD OF COMMISSIONERS POSITION

10. INTERVIEWS FOR HCMA BOARD SEAT11. REPORTS12. MOTION TO RECONSIDER RESOLUTION 2016-07-11013.

APPROVAL OF CONSENT AGENDA ITEMS (Roll Call): Resolutions 2016-09-155 through 2016-09-163

14.

RESOLUTIONS FOR CONSIDERATION: Resolutions 2016-09-164 and 2016-09-165

2016-09-155 CONSENT

Circuit Court RESOLUTION FOR THE SPECIALTY COURTS AND SPECIALTY PROGRAMS TO ENTER INTO A CONTRACT FOR GRANT FUNDED DRUG TESTING SERVICES AND FOR DISTRICT COURT TO ENTER INTO A LEASE FOR SPACE LOCATED IN THE ASSET BUILDING ON THE JUDICIAL CENTER CAMPUS WITH DRUG AND ALCOHOL TESTING CENTERS, INC. (“A chance to change”)- Circuit Court / Finance / Board

2016-09-156 CONSENT

Jail RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO THE 2016 APPROVED BUDGET FOR THE JAIL DEPARTMENT - Jail / Public Safety / Finance / Board

2016-09-157 CONSENT

Prosecutor RESOLUTION TO AUTHORIZE 2017 FISCAL YEAR GRANT FOR THE CRIME VICTIM RIGHT'S UNIT IN THE PROSECUTOR'S OFFICE -Prosecutor / Public Safety / Finance / Board

2016-09-158 CONSENT

Prosecutor RESOLUTION TO AUTHORIZE A BUDGET AMENDMENT TO THE CRIME VICTIM RIGHT'S 2016 BUDGET - Prosecutor / Public Safety / Finance / Board

2016-09-159 CONSENT

Emergency Management RESOLUTION AUTHORIZING THE ACCEPTANCE AND SIGNING OF THE 2017 EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT OUTLINING THE CRITERIA REQUIRED TO RECIEVE REIMBURSEMENT FOR THE EMERGENCY MANAGEMENT PROGRAM –Emergency Management / Public Safety / Finance / Full Board

2016-09-160 CONSENT

Central Dispatch RESOLUTION AUTHORIZING THE PURCHASE OF THE EVERBRIDGE MASS NOTIFICATION SYSTEM FOR CENTRAL DISPATCH - Central Dispatch / Public Safety / Finance / Board

2016-09-161 CONSENT

Central Dispatch RESOLUTION AUTHORIZING LIVINGSTON COUNTY 911 CENTRAL DISPATCH TO CONTRACT PENINSULA FIBER NETWORK TO BE LIVINGSTON COUNTYS PRIMARY 911 SERVICE PROVIDER / Central Dispatch Public Safety / Finance / Board

2016-09-162 CONSENT

Administration RESOLUTION AMENDING RESOLUTION 2016-04-077 AUTHORIZING LIVINGSTON COUNTY’S ANNUAL BUDGET CALENDAR FOR 2017 -County Administration / Finance / Board

2016-09-163 CONSENT

Animal Control RESOLUTION TO AUTHORIZE A BUDGET AMENDMENT TO THE 2016 APPROVED BUDGET FOR ANIMAL CONTROL - FINANCE / BOARD

2016-09-164 ROLL CALL

Equalization RESOLUTION TO LEVY 2016 VETERANS MILLAGE - Equalization / Finance / Board

2016-09-165 Board of Commissioners RESOLUTION TO APPROVE AN APPOINTMENT TO THE SUBSTANCE

USE DISORDER OVERSIGHT POLICY BOARD – BOARD OF COMMISSIONERS

15. CALL TO THE PUBLIC16. ADJOURNMENT

NOTE: The Call to the Public appears twice on the Agenda:once at the beginning and once at the end. Anyone wishing to address the Board may do so at these times.

LIVINGSTON COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING, September 12, 2016

COMMISSIONERS CHAMBERS, 304 E. Grand River, Howell MI 48843

The meeting was called to order by the Chairperson Kate Lawrence at 7:30 p.m.

All rose for the Pledge of Allegiance.

Roll call by the Clerk indicated the presence of a quorum as follows:

Present: Kate Lawrence (1), William Green (2), David Domas (3), Ronald VanHouten (4), Steven Williams

(6), Carol Griffith (7), Dennis Dolan (8), Gary Childs (9).

Absent: Donald Parker (5).

Also present: Mike Murphy (Sheriff Dept.), Kevin Wilkinson (EMS), Sue Bostwick (Equalization), Ken

Hinton (Administration), Katrina Maxwell (L.E.T.S.), Greg Kellogg (L.E.T.S.), Doug Britz (L.E.T.S.), Jennifer

Tate (DHHS), Jon Waggoner (Veterans Affairs), Cindy Catanach (Finance), Jennifer Palmbos (HR), Joe

Seward (Counsel), Doug Helzerman (Republican Candidate District 4 County Commissioner), Matt

Nordfjord (Counsel), Elizabeth Hundley (County Clerk), Cristina Schuster (Deputy Clerk).

Correspondence. None.

Call to the Public. No response.

Minutes. It was moved by Commissioner Green that the minutes of the regularly scheduled meetings of

August 22, 2016, and September 7, 2016, be approved as printed. Seconded by Commissioner Dolan.

8 yes; 0 no; 1 absent. MOTION CARRIED.

Tabled Items. None.

Agenda. It was moved by Commissioner Griffith to approve the agenda as printed. Seconded by

Commissioner Williams. 8 yes; 0 no; 1 absent. MOTION CARRIED.

Reports. Chairperson Lawrence presented an Appreciation Certificate to L.E.T.S. employee Katrina

Maxwell for her years of service to the county.

Commissioner Parker arrived during the presentation by Chairperson Lawrence.

Commissioner Domas reported that Windwalker Farms will be hosting a Public Safety picnic on

September 24, 2016 at 2:00 p.m. He will post a flyer in the Administration Building and will email a copy

to all department directors.

Commissioner Domas also reported on the Michigan Senate bills that were recently passed to legalize

medical marihuana. He asked the Board to consider a Resolution directed at the legislature and

governor to put a stop to these bills. Commissioner Williams recommended placement on the

Legislative Committee Agenda.

Commissioner Williams asked the Board Members if anyone will be attending the MAC Annual

Conference. He informed the Board there will be an opening in January for the Workers Compensation

panel.

Consent Agenda. It was moved by Commissioner Childs to approve the resolutions on the consent

agenda. Seconded by Commissioner Williams. Roll call vote: Yes: Childs, Lawrence, Green, Domas,

VanHouten, Parker, Williams, Griffith, Dolan. No: None. Absent: None. 9 yes; 0 no; 0 absent. MOTION

CARRIED.

Resolutions passed with the consent agenda:

Resolution No. 2016-09-140, Resolution Authorizing Submission Of The 2016/2017 Child Care Fund

Budget To The State Of Michigan-Juvenile Court;

Resolution No. 2016-09-141, Resolution To Approve An Annual Voluntary Fitness Program For Sheriff’s

Office Employees-Sheriff;

Resolution No. 2016-09-142, Resolution To Concur With The Livingston County Aeronautical Facilities

Board To Amend Resolution 2012-11-314 And The Ground Lease Agreement With 1056 Hangar Group

LLC, A Michigan Limited Liability Corporation To Add An Additional Five (5) Years To The Term-Airport;

Resolution No. 2016-09-143, Resolution Authorizing The Creation Of The Veterans Services Fund-

Treasurer;

Resolution No. 2016-09-144, Resolution Authorizing An Amendment To Lease With The Department Of

Health And Human Resources (DHHS)-Facility Services;

Resolution No. 2016-09-145, Resolution In Support Of A Homeless Veteran’s Housing Project Within

Livingston County-Veterans;

Resolution No. 2016-09-146, Resolution Authorizing The Creation Of One (1) FT Administrative Aide

Position And Fiscal Year 2016 Budget Amendment-Car Pool;

Resolution No. 2016-09-147, Resolution Authorizing A New Five (5) Year Master Agreement Between

The Michigan Department Of Transportation And The Livingston County Board Of Commissioners-

L.E.T.S.;

Resolution No. 2016-09-148, Resolution Authorizing A Contract For Service Between Hartland Township

And Livingston County To Provide Drinking Water Sampling Services-Public Health;

Resolution No. 2016-09-149, Resolution To Terminate The Contract With Washtenaw County To Provide

Medical Direction To The Washtenaw County Health Department-Public Health;

Resolution No. 2016-09-150, Resolution To Certify Officer And Employee Delegates To The Municipal

Employees’ Retirement System Annual Conference-Human Resources;

Resolution No. 2016-09-151, Resolution Authorizing An Additional Contribution To MERS-

Administration.

Resolutions for Consideration:

Chairperson Lawrence presented Resolution No. 2016-09-152, Resolution To Approve An Appointment

To Livingston County Veterans Council-Board of Commissioners, and Commissioner Williams moved for

its adoption. Seconded by Commissioner Dolan. 9 yes; 0 no; 0 absent. MOTION CARRIED.

Chairperson Lawrence then presented Resolution No. 2016-09-153, Resolution Supporting House Bill

5578 To Amend The Tax Tribunal Act of 1973-Board of Commissioners, and Commissioner Williams

moved for its adoption. Seconded by Commissioner Green. Discussion followed. 9 yes; 0 no; 0 absent.

MOTION CARRIED.

Closed Session-Discuss Pending Litigation. At 7:51 p.m. Chairperson Lawrence requested a motion to

move into Closed Session to discuss pending litigation. Commissioner Childs moved for a closed session

on that basis. Seconded by Commissioner Green. Roll call vote: Yes: Childs, Lawrence, Green, Domas,

VanHouten, Parker, Williams, Griffith, Dolan. No: None. Absent: None. 9 yes; 0 no; 0 absent. MOTION

CARRIED.

At 8:31 p.m. the board returned to open session and Chairperson Lawrence requested a motion to

concur with defense counsel’s recommendation regarding pending litigation, and Commissioner Griffith

moved for its adoption. Seconded by Commissioner Dolan. 9 yes; 0 no; 0 absent. MOTION CARRIED.

Call to the Public. Hansel Keene, 3592 Squires Place, Howell, spoke in appreciation of the Board for their

support of Livingston County’s Veterans. Special thanks was given to Commissioner Parker and Bruce

Hundley for going above and beyond in their efforts.

Adjournment. It was moved by Commissioner Griffith that the meeting be adjourned. Seconded by

Commissioner Williams. 9 yes; 0 no; 0 absent. MOTION CARRIED.

The meeting was adjourned at 8:35 p.m.

Elizabeth Hundley

Livingston County Clerk

LIVINGSTON COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING, September 21, 2016

COMMISSIONERS CHAMBERS, 304 E. Grand River, Howell MI 48843

The meeting was called to order by the Chairperson, Kate Lawrence, at 8:58 a.m.

All rose for the Pledge of Allegiance.

Roll call by the Clerk indicated the presence of a quorum as follows:

Present: Kate Lawrence (1), William Green (2), Ronald VanHouten (4), Donald Parker (5), Steven Williams

(6), Carol Griffith (7), Dennis Dolan (8), Gary Childs (9)

Absent: David Domas (3)

Also present: Ken Hinton (Administration), Cindy Catanach (Finance), Richard Malewicz (IT), Jeff Boyd

(EMS), Kevin Wilkinson (EMS), Joni Harvey (911), Chad Chewning (911), Natalie Hunt (Board of

Commissioners), Doug Helzerman (Republican Candidate District 4 County Commissioner), Elizabeth

Hundley (Clerk).

Call to the Public. No response

Agenda. It was moved by Commissioner Griffith to approve the agenda as printed. Seconded by

Commissioner Childs. 8 yes; 0 no; 1 absent. MOTION CARRIED.

Claims. It was moved by Commissioner Green to accept the Finance Committee’s recommendation for

approval of claims dated September 21, 2016. Seconded by Commissioner Griffith. 8 yes; 0 no; 1

absent. MOTION CARRIED.

Payables. It was moved by Commissioner Dolan to accept the Finance Committee’s recommendation for

approval of payables from 9-8-16 through 9-21-16. Seconded by Commissioner Griffith.

8 yes; 0 no; 1 absent. MOTION CARRIED.

Adjournment. It was moved by Commissioner Griffith that the meeting be adjourned. Seconded by

Commissioner Green. 8 yes; 0 no; 1 absent. MOTION CARRIED.

The meeting was adjourned at 9:00 a.m.

Elizabeth Hundley

Livingston County Clerk

RESOLUTION NO: 2016-09-154

LIVINGSTON COUNTY DATE: September 26, 2016

RESOLUTION AUTHORIZING THE PROCESS FOR FILLING THE VACANCY OF THE HURON –CLINTON METROPOLITAN AUTHORITY BOARD OF COMMISSIONERS POSITION

WHEREAS, P.A. 147 of 1939 provided for the incorporation of the “Huron-Clinton Metropolitan Authority” consisting of the Counties of Wayne, Washtenaw, Livingston, Oakland and Macomb; and

WHEREAS, the “Huron-Clinton Metropolitan Authority” possesses the authority to construct and maintain parks; fix/collect fees; may purchase/lease lands; and, levy/collect property taxes to support its operation; and

WHEREAS, the enabling statute creates a governing body called the Board of Commissioners of which each County Board shall appoint one (1) member and the Governor shall also appoint two (2) additional members; and,

WHEREAS, Jack LaBelle was appointed by the Livingston County Board of Commissioners to the Huron-Clinton Metropolitan Authority Board of Commissioners in 2006 and served until his death in July 2016; and

WHEREAS, several candidates have expressed interest in filling this vacancy and given the important role this position serves in our community, it is imperative that proper recruitment, selection and evaluation of potential candidates be utilized.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby

authorizes the Personnel Committee to make a recommendation to the full Board of Commissioners of the

top three (3) candidates for Huron – Clinton Metropolitan Authority Board of Commissioners for

appointment of the top candidate by the Board of Commissioners.

# # #

MOVED:

SECONDED:

CARRIED:


LIVINGSTON COUNTY DATE: July 11, 2016

RESOLUTION AUTHORIZING A COMMUNITY DEVELOPMENT BLOCK GRANT REVOVLING LOAN FUND APPLICATION TO THE MICHIGAN ECONOMIC DEVELOPMENT CORPORATION - COUNTY ADMINISTRATION

WHEREAS, Livingston County’s Regional Revolving Fund Manager, Cinnaire, has identified Ashland Aluminum of Fowlerville, as a business with interest to seek an economic development loan through the CDBG Revolving Loan Fund; and

WHEREAS, Ashland Aluminum intends to use the funds to purchase new aluminum processing equipment and upgrade existing machinery to expand their capacity therefore creating 6 new jobs; and

WHEREAS, Ashland Aluminum’s loan request is in the anticipated amount of $210,000; and

WHEREAS, as a requirement of CDBG guidelines, a Loan Approval Committee must be formed. Livingston County must appoint 2 members to the committee; one elected local community representative within the project location and one economic development professional active in the geographic area of the aforementioned local community representative; and

WHEREAS, the proposed project is consistent with the local community development plan as described in the Application; and

WHEREAS, the proposed project will create six new full time jobs with a minimum of 51% of those jobs being filled by people that meet the current HUD low-mod income limits; and

WHEREAS, local funds and any other funds to be invested in the project have not been obligated and will not be obligated prior to a formal grant award, completion of the environmental review procedures and a formal written authorization to incur costs from Michigan CDBG RLF application.


authorizes an application to the Michigan Economic Development Corporation for a

CDBG loan for Ashland Aluminum in the anticipated amount of $210,000.

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby

authorizes 2 community members be appointed to the Loan Approval Committee

pursuant to CDBG guidelines.


PAGE: 2

BE IT FURTHER RESOLVED that the Chairman of the Livingston County Board of Commissioners is

authorized to sign all applications, forms, assurances, grants/contracts/agreements, and

future amendments for monetary and contract language adjustments related to the above

upon review and/or preparation of Civil Counsel.

# # #

Moved: Commissioner Williams

Seconded: Commissioner Childs

Carried: 7-0-2; Roll call vote: Yes: Williams, Dolan, Childs, Lawrence, Green, VanHouten, Parker; No: None; Absent: Domas, Griffith



RESOLUTION FOR THE SPECIALTY COURTS AND SPECIALTY PROGRAMS TO ENTER INTO A CONTRACT FOR GRANT FUNDED DRUG TESTING SERVICES AND FOR DISTRICT COURT TO ENTER INTO A LEASE FOR SPACE LOCATED IN THE ASSET BUILDING ON THE JUDICIAL CENTER CAMPUS WITH DRUG AND ALCOHOL TESTING CENTERS, INC. (“A chance to change”)- CIRCUIT COURT /FINANCE COMMITTEE / FULL BOARD

WHEREAS, District Court currently has a lease arrangement with a provider of drug testing services to occupy space in the ASSET Building on the Judicial Center Campus; and

WHEREAS, There is a benefit to having the drug testing services located conveniently close to court; and

WHEREAS, Livingston County’s Specialty Courts and Specialty Programs have grant funding, waiting on grants to be received for 2017, to pay for drug testing for program participants, and

WHEREAS, The Courts also refer cases to the on-campus drug testing provider, which are self-pay; and

WHEREAS, The Courts worked with County Purchasing on a fair bidding process, in which bids were solicited for the lease and the drug testing services, including both the services contracted for payment through the Courts and the self-pay services referred by the Courts; and

WHEREAS, Four bids were received in the bidding process including the current provider, DNA, A Chance to Change, Onsite Testing, and Avertest

WHEREAS, The Courts conducted a fair review of the four bids, meeting with each of the bidders, and as a result of the process, selected A Chance to Change, Inc. for the award of the lease and the grant funded contracts;

THEREFORE, BE IT RESOLVED that the Chair of the Livingston County Board of Commissioners be

authorized to sign a contract with A Chance to Change, Inc., for testing October 1, 2016 through

September 30, 2019.

THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of

Commissioners be authorized to sign a lease with A Chance to Change, Inc., for the space

located at the ASSET Building at the rate of $850 per month, for the period October 1, 2016

through September 30, 2019.

THEREFORE, BE IT FURTHER RESOLVED that the Chair of the Livingston County Board of

Commissioners be authorized to sign the lease, lease extensions, contracts, and contract

extensions referenced above and any future amendments for monetary and contractual language

upon review by Civil Counsel.

# # #

MOVED: SECONDED:CARRIED:

Memorandum

To: Livingston County Board of Commissioners

From: Francine Zysk, District Court Administrator

Date: February 17, 2014

Re: RESOLUTION FOR THE SPECIALTY COURTS AND SPECIALTY PROGRAMS TO ENTER INTO A CONTRACT FOR GRANT FUNDED DRUG TESTING SERVICES AND FOR DISTRICT COURT TO ENTER INTO A LEASE FOR SPACE LOCATED IN THE ASSET BUILDING ON THE JUDICIAL CENTER CAMPUS WITH DRUG AND ALCOHOL TESTING CENTERS, INC. (“A Chance to Change”) - CIRCUIT COURT /FINANCE COMMITTEE / FULL BOARD

Livingston County Trial Courts currently lease space in the ASSET Building on the campus of the Judicial Center to a provider of drug testing services, so that services can be located conveniently close to the Courts. The Specialty Courts and Specialty Programs have limited funding for drug testing services for participants. Contracted drug testing services, the drug testing provider who occupies the ASSET Building location will receive referrals from Circuit Court and District Court cases that are self-pay.

The Courts worked with County Purchasing on a bidding process. Four bids were received – one from the current provider, and one from A Chance to Change, Onsite Testing, and Aver test. A team from the Courts reviewed the bids, met with each bidder, and made a decision based on criteria that included 1) ability to meet the needs of the court as articulated in the Request for Proposal (RFP) 2) drug test pricing, including the prices charged for contracted cases and for self-pay cases 3) Experience with the provider, including references and 4) any services that the provider could provide over and above what was requested in the RFP, and the perceived benefits of those services. Based on this review, the Court recommends that the lease for ASSET building space and the contract for grant funded drug testing be awarded to A Chance to Change This would be for one year, beginning October 1 , 2016, Any payment for drug testing services is subject to availability of grant funds.

Thank you for your consideration in this matter.

LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY TRIAL COURTS

204 S. Highlander Way Suite 3 Howell, MI 48843Phone 517-540-7789 Fax 517-546-3731

Web Site: livgov.com



RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO THE 2016 APPROVED BUDGET FOR THE JAIL DEPARTMENT

WHEREAS, the Livingston County Sheriff’s Department is requesting a budget amendment to its 2016 approved Jail budget; and

WHEREAS, prolonged vacancies in corrections officers staffing combined with the need to provide shift coverage depleted by vacations, sick leave, etc., and a requirement to provide additional security in areas of the Jail that are undergoing renovation have resulted in a substantial increase in the need for overtime; and

WHEREAS, budgetary savings of $104,500 have been identified in the Jail; and

WHEREAS, this budget amendment request has a net impact of $0 to the Jail’s bottom-line budget; and

WHEREAS, the Sheriff’s Department is requesting the budget be amended to reflect adjustments as follows:

Department 10135100 (Jail):

Object Object DescriptionCurrent Budget

Proposed Amendment

Proposed RevisedBudget

704000 Salaries-Regular Employees $3,897,918 ($59,000) $3,838,918

816000 Laundry/Dry Cleaning $22,120 ($3,400) $18,720

819040 Contract Service-Inmate Food $362,833 ($25,000) $337,833

931000 Equipment Repair & Maintenance $16,500 ($5,000) $11,500

955000 Commissions $34,150 ($7,000) $27,150

959000 Tuition Reimbursement $12,750 ($5,100) $7,650

707000 Salaries-Overtime $289,197 $104,500 $393,697


approves a budget amendment, as set forth in the above chart, to the 2016 approved

budget for the Sheriff Department.

# # #

MOVED:

SECONDED:

CARRIED:

MemorandumTo: Livingston County Board of Commissioners

From: Joe McClure

Date: 09/06/2016

Re: RESOLUTION AUTHORIZING A BUDGET AMENDMENT TO

THE 2016 APPROVED BUDGET FOR THE JAIL DEPARTMENT

Prolonged vacancies in the Jail, coupled with the need to provide shift coverage that is further depleted by vacation, sick leave, etc. and a requirement to provide additional security in areas of the Jail that are undergoing renovation have resulted in a substantial increase in the need for overtime.

The vacancies have resulted in significant savings in salaries. In addition to the salaries savings, projected savings have been identified in other line items – laundry/dry cleaning, inmate food, equipment repair & maintenance, commissions, and tuition reimbursement. Total savings amount to $104,500.

We are requesting a budget amendment that utilizes the aforementioned savings to offset an increase in Jail overtime of $104,500. The net impact to the Jail’s budget is $0.

If you have any questions regarding this matter please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF LIVINGSTON COUNTY JAIL

150 S. Highlander Way, Howell, MI 48843Phone 540-7946 Fax 545-9627

Web Site: co.livingston.mi.us



RESOLUTION TO AUTHORIZE 2017 FISCAL YEAR GRANT FOR THE CRIME VICTIM RIGHT’S – PROSECUTOR / PUBLIC SAFETY / FINANCE / BOARD

WHEREAS, the Fiscal Year 2016 awarded grant of the Crime Victim Right’s Division of the Prosecutor’s Office will expire on September 30, 2016; and

WHEREAS, a new contract for FY 2017 is desirable for the purpose of securing appropriate funding for costs incurred in operating the Crime Victim’s Division during said time frame;

WHEREAS, the proposed contract is funded in its entirety by the State of Michigan.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners approves the

application for FY 2017 grant for the Crime Victim Right’s Division of the Prosecutor’s

Office in the amount of $136,676.00.

BE IT FURTHER RESOLVED that the Chairman of the Livingston County Board of Commissioners is

authorized to sign all forms, assurances, contracts/agreements, and future amendments

for monetary and contract language adjustments related to the above upon review and/or

preparation of Civil Counsel.

# # #

MOVED:SECONDED:CARRIED:



RESOLUTION AUTHORIZING A BUDGET AMENDENT TO THE CRIME VICTIM RIGHT’S 2016 BUDGET – PROSECUTOR / PUBLIC SAFETY / FINANCE / BOARD

WHEREAS, the Fiscal Year 2016 agreement between the Michigan Department of Human Services and the Crime Victim Right’s Division of the Prosecutor’s Office authorized a budget in the amount of $134,276; and

WHEREAS, the original budget entered into Munis did not reflect the actual amount of the agreement; therefore creating a need for a budget amendment in the amount of $4,167 to align the County’s budget with the State’s authorized budget.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners approves a

Budget amendment in the amount of $4,167 for the Crime Victim Right’s Division of the

Prosecutor’s Office to align with the State of Michigan’s authorized budget.

# # #




RESOLUTION AUTHORIZING THE ACCEPTANCE AND SIGNING OF THE 2017

EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT OUTLINING THE

CRITERIA REQUIRED TO RECIEVED REIMBURSEMENT FOR THE EMERGENCY

MANAGEMENT PROGRAM – PUBLIC SAFETY, FINANCE, & FULL BOARD

WHEREAS, funding is available through the FY 17 Emergency Management Performance Grant for the purpose of funding the Livingston County Emergency Management Program; and

WHEREAS, in 2016, Livingston County was granted $37,262.00 for said Emergency Management Program; and

WHEREAS, Livingston County, upon meeting the stipulations set forth in the FY 17 Emergency Management Performance Grant Agreement, would be eligible to receive funding of a similar amount for the period of 10/01/2016 through 09/30/2017; and

WHEREAS, Livingston County would need to agree to the grant agreement terms for the Emergency Management Performance Grant; meet the criteria set forth in that agreement through the efforts of the Livingston County Emergency Manager and the Emergency Management Department; agree to a 50% match share of the assigned grant award to be named for FY 17; and

WHEREAS, the grant agreement document signed by the Livingston County Board Chairperson and accompanying financial, training & exercise, and job description documentation need to be submitted to the Michigan State Police, Emergency Management and Homeland Security Division by the due date of October 14, 2016.


approves the FY 17 Emergency Management Performance Grant Agreement documents

allowing for the Livingston County Emergency Management Department to be eligible

for supplemental funding.

BE IT FURTHER RESOLVED that the Chairperson of the Livingston County Board of Commissioners

be authorized to sign all forms, applications, assurances, grants, contracts, agreements,

and any future amendments for monetary and contractual language adjustments for the

FY 17 Emergency Management Performance Grant upon review by Civil Counsel.

# # #


EMD-31 (5/16) Michigan State Police Emergency Management and Homeland Security Division

County of (county name) Emergency Management

Fiscal Year 2017 Emergency Management Performance Grant (EMPG)

Work Agreement/Quarterly Report

Initial Work Agreement

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter SIGNATURE OF CHIEF ELECTED OFFICIAL

DATE SIGNATURE OF EMERGENCY MANAGEMENT COORDINATOR

DATE

SIGNATURE OF EMERGENCY MGMT. PROGRAM MANAGER

DATE SIGNATURE OF DISTRICT COORDINATOR

DATE

Purpose This survey functions as the 2017 EMPG work agreement/quarterly report. The objectives of this work agreement are based off of

standards identified in the EMHSD Publication 206 - Local Emergency Management Program Standards Workbook. Activities for each objective have been determined by a group of local and state emergency management subject matter experts working to develop a baseline set of standards for emergency management programs in the State of Michigan. Survey responses will assist in the assessment of emergency management programs, determine how EMPG funds are utilized and help validate the importance of these emergency management activities to all levels of government.

(1) ADMINISTRATION & FINANCE The EMC shall ensure that the jurisdiction promulgates laws, ordinances, resolutions, policies and procedures to carry out emergency

financial and administrative responsibilities. The EMPG funded emergency manager shall provide a copy of their job description(s) that incorporate their EM activities. EM activities of the EMC and other response personnel shall be identified in the EM ordinance, resolution, and county plans.

Planned Activities Action Taken (Local EM Status Report)

1st � Verify that the jurisdiction has submitted the quarterly

EMPG reports and financial documentation with original signatures by 1/13/17.

EMPG reports were submitted: Yes/No Financial documents were submitted: Yes/No

2nd � Verify that the jurisdiction has submitted the quarterly



3rd � Verify that the jurisdiction has submitted the quarterly



4th

� Verify that the jurisdiction has submitted the quarterly


� Submit documents for 2018 EMPG work agreement to EMHSD financial staff by 9/30/17.

EMPG reports were submitted: Yes/No Financial documents were submitted: Yes/No Position Description Submitted: Yes/No EMD-17 Form Submitted: Yes/No EMD-31 Form Submitted: Yes/No

(2) LAWS AND AUTHORITIES The Emergency Management Program (EMP) shall comply with the Michigan Emergency Management Act (P.A. 390 of 1976 as amended)

and applicable laws, regulations, and have a local Emergency Management (EM) resolution.

Planned Activities Action Taken (Local EMC Status Report)

1st � Attend quarterly district EM meetings held between

10/1/16-12/31/16. � Report attendance at other EM related meetings held

between 10/1/16-12/31/16.

Quarterly meeting attended: Yes/No Meeting Type/Number of Meetings

ESF #1 - Transportation #________

ESF #2 - Communications #________

ESF #3 - Public Works and Engineering #_____

ESF #4 - Firefighting #______

ESF #5 - Information And Planning #_____

ESF #6 - Mass Care, Emergency Assistance, Temporary Housing and

Human Services #______

ESF #7 - Logistics #______

ESF #8 - Public Health and Medical Services #______

ESF #9 - Search and Rescue #______

ESF #10 - Oil and Hazardous Materials #______

ESF #11 - Agriculture and Natural Resources #______

ESF #12 - Energy #______

ESF #13 - Public Safety and Security #______

ESF #14 - Long Term Recovery #______

ESF #15 - External Affairs #______ Local #______ District #______ Regional #______ State #______ Federal # ______

2nd � Attend quarterly district EM meetings held between


between 1/1/17-3/31/17.














ESF #12 - Energy #______



ESF #15 - External Affairs #______ Local #______ District #______

Regional #______ State #______ Federal # ______

3rd � Attend quarterly district EM meetings held between


between 4/1/17-6/30/17.














ESF #12 - Energy #______




4th � Attend quarterly district EM meetings held between


between 7/1/17-9/30/17.














ESF #12 - Energy #______




(3) HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONSEQUENCE ANALYSIS The jurisdiction shall continually identify natural and human-caused hazards that potentially impact the jurisdiction. The jurisdiction shall

also assess the risk and vulnerability of people, property, the environment, and its own operations from these hazards. The jurisdiction should also conduct a consequence analysis for vulnerable hazards to consider the impact on the public, responders, continuity of operations that include the delivery of services; property, facilities, and, infrastructure; the environment; the economic condition of the jurisdiction and public confidence in the jurisdictions governance.


1st � Document number of assessments completed in the I.P.

Gateway tool between 10/1/16-12/31/16.

� Document any hazard identification, risk assessment, or consequence analysis activities performed between 10/1/16-12/31/16.

Number of assessments: #___ Type of Risk Assessment/Number Completed: County: #___ Municipal: #____ Facilities: #____

Special Events: #____

2nd � Document number of assessments completed in the I.P.



Number of assessments: #___ Type of Risk Assessment/Number Completed: County: #___ Municipal: #____ Facilities: #____ Special Events: #____

3rd � Document number of assessments completed in the I.P.




4th � Document number of assessments completed in the I.P.

Gateway tool between 4/1/17-6/30/17. � Document any hazard identification, risk assessment, or

consequence analysis activities performed between 7/1/17-9/30/17.


(4) HAZARD MITIGATION The EMC should participate in activities to eliminate hazards or mitigate the effects of hazards that cannot be reasonably prevented. If the

jurisdiction intends to receive mitigation funds then the EMC shall ensure that the jurisdiction’s hazard mitigation plan is developed and updated every 5 years.


1st

• Document whether your community has developed a hazard mitigation plan.

• Confirm the date of the jurisdiction’s hazard mitigation plan.

• Document appropriate steps taken by your jurisdiction to create a new or update an expired plan between 10/1/16-12/31/16.

� Report how many action items listed in the hazard mitigation plan have been completed between 10/1/16-12/31/16.

HM plan: Yes/No/Adopted County Plan Plan is expired: Yes/No Expiration Date: ___/____/_____ Check appropriate steps

� Assembling a local planning team � Collecting information about local hazard impacts � Identifying vulnerabilities � Editing the document � Offering the document for stakeholder and public review � Meetings to brainstorm and select hazard mitigation actions � Describing the details of action item implementation � Official plan adoption by participating jurisdictions

Total action items: # _____ Action items completed: #_____

2nd � Report how many action items listed in the hazard

mitigation plan have been completed between 1/1/17-3/31/17.

� Document appropriate steps taken by your jurisdiction to create a new or update an expired plan between 1/1/17-3/31/17.

Total action items: # _____ Action items completed: #_____ Check appropriate steps


3rd � Report how many action items listed in the hazard





4th

� Report how many action items listed in the hazard



� Disseminate EMHSD hazard mitigation information

announcements and notices of funding availability for Hazard Mitigation Assistance to all local jurisdictions within your EMP.



Information Was Disseminated: Yes/No Does not apply: _____

(5) PREVENTION

The Emergency Management Program has a strategy among disciplines to coordinate prevention activities, to monitor the identified threats

and hazards, and adjust the level of prevention activity commensurate with the risk and has procedures for exchanging information between internal and external stakeholders to prevent incidents.


� Identify prevention activities that the jurisdiction participated in

between 10/1/16-9/30/17.

Check all that apply

� Assigning prevention activities to each agency identified in the jurisdiction’s basic plan portion of the emergency plan.

� Establishing a jurisdiction wide prevention activities coordinator to coordinate with all agencies in prevention activities.

� Participating in the Homeland Security Information Network (HSIN).

� Developing a Critical Infrastructure Protection Plan and identifying roles and responsibilities.

� Utilizing MI CIMS or other monitoring system to identify and coordinate prevention activities within the EOC.

� Establishing procedures for coordinating reporting with Regional MIOC liaison and State MIOC.

� Conducting information sharing procedures.

(6) OPERATIONAL PLANNING

The EMC shall ensure the jurisdiction is compliant with P.A. 390 of 1976 as amended by maintaining a current Emergency Operation Plan

(EOP) or Emergency Action Guidelines (EAG) that meets the criteria in the MSP/EMHSD Publication (Pub) 201a. The EMC shall verify that each jurisdiction whose population exceeds 10,000 also complies with P.A. 390 of 1976 as amended by maintaining an emergency support plan. The local emergency manager must verify that the EOP or EAG and supplemental emergency support plans are updated every four years. The EMC will ensure that the jurisdiction’s current Chief Elected Official (CEO) has signed the updated/revised EOP, EAG, and emergency support plans.


1st � Report the number of Local Planning Team (LPT)

meetings that occurred between 10/1/16-12/31/16.

� Attend or host four LEPC meetings by 9/30/2017.

� Confirm the date of the jurisdiction’s EOP/EAG and verify if the plan will expire between 10/1/16 - 9/30/17.

� Identify EOP/EAG annexes that were updated between

10/1/16 - 12/31/16 Ensure that any section/annex updates are still in compliance with Pub 201a.

� Report participation in EM activities with school officials

that took place between 10/1/16-12/31/16.

� Verify the status of emergency support plans for

jurisdictions with a population of 10,000 or more, identified by MSP/EMHSD between 10/1/16-12/31/16. Ensure that the plan is signed by the current CEO. Submit any new or updated plans to the DC.

#_____ LPT meetings. Attend/Hosted #______ LEPC meetings. EOP/EAG is current: Yes/No Expiration Date: ___/____/_____ Total Annexes: #_____ Annexes Updated: # _____ School Activities/Number of Activities: Planning: #_____ Seminars: #_____ Outreach: #______ Special Events: #_______ Total Support Plans: #_____ Current plans: #_______ Does Not Apply: ____

2nd � Report the number of Local Planning Team (LPT)

meetings that occurred between 1/1/17-3/31/17.


� Verify that the CEO original signature is current in the EOP/EAG, if new CEO forward contact information to DC.

Attended/Hosted #_____ LPT meetings. Attend/Hosted #______ LEPC meetings. EOP/EAG CEO signature is current: Yes/No Current CEO contact information was sent to DC: Yes/No

� Identify EOP/EAG annexes that were updated between

1/1/17 - 3/31/17. Ensure that any section/annex updates are still in compliance with Pub 201a.



� Verify the status of emergency support plans for jurisdictions with a population of 10,000 or more, identified by MSP/EMHSD between 1/1/17-3/31/17. Ensure that the plan is signed by the current CEO. Submit any new or updated plans to the DC.

Does not apply ____ Total Annexes: #_____ Annexes Updated: # _____ School Activities/Number of Activities: Planning: #_____ Seminars: #_____ Outreach: #______ Special Events: #_______ Total Support Plans: #_____ Current plans: #_______ Does Not Apply: ____

3rd � Report the number of Local Planning Team (LPT)

meetings that occurred between 4/1/17-6/30/17. � Attend or host four LEPC meetings by 9/30/2017. � Identify EOP/EAG annexes that were updated between

4/1/17 - 6/30/17. Ensure that any section/annex updates are still in compliance with Pub 201a.



� Verify the status of emergency support plans for jurisdictions with a population of 10,000 or more, identified by MSP/EMHSD between 4/1/17-6/30/17. Ensure that the plan is signed by the current CEO. Submit any new or updated plans to the DC.

� Report the status of SARA Title III plans Report any problem areas.

#_____ LPT meetings. Attend/Hosted #______ LEPC meetings. Total Annexes: #_____ Annexes Updated: # _____ School Activities/Number of Activities: Planning: #_____ Seminars: #_____ Outreach: #______ Special Events: #_______ Total Support Plans: #_____ Current plans: #_______ Does Not Apply: ____ Total Sites: #_____ Total Plans: #_______

Problem Areas:________ Does not apply: _____

4th � Report the number of Local Planning Team (LPT)

meetings that occurred between 7/1/17-9/30/17


� Identify EOP/EAG annexes that were updated between 7/1/17 - 9/30/17. Ensure that any section/annex updates are still in compliance with Pub 201a.

� Verify the status of emergency support plans for

jurisdictions with a population of 10,000 or more, identified by MSP/EMHSD between 7/1/17-9/30/17. Ensure that the plan is signed by the current CEO. Submit any new or updated plans to the DC.


that took place between 7/1/17-9/30/17 and supply any planning guidance/templates that are available.

� Verify receipt by 9/15/17 and distribution of scheduled

drill days for school buildings operated by the school, school district, intermediate school district, or public academy, for the 2017-2018 school year.

#____LPT meetings Attend/Hosted #______ LEPC meetings. Total Annexes: #_____ Annexes Updated: # _____ Total Support Plans: #_____ Current plans: #_______ Does Not Apply: ____ School Activities/Number of Activities: Planning: #_____ Seminars: #_____ Outreach: #______ Special Events: #_______ Drill distribution was received: Yes/No Drill distribution was distributed: Yes/No

(7) INCIDENT MANAGEMENT The EMP shall comply with Homeland Security Presidential Directive/HSGP-5 and Executive Directive 2005-09 by formally adopting the

National Incident Management System (NIMS) to provide for efficient and effective emergency response operations amongst multiple agencies and jurisdictions. The program shall establish a means of interfacing on-scene incident management with the jurisdiction’s Emergency Operations Center (EOC).


1st � Update EOC call list, including the CEO, and submit a

copy to the DC by 12/31/16.

EOC call list is updated: Yes/No EOC call list has been sent to the DC: Yes/No

2nd

� Update EOC call list and submit a copy to the DC by 3/31/17, only if changes have been made.

Changes have been made: Yes/No Changes have been sent to the DC: Yes/No

3rd � Update EOC call list and submit a copy to the DC by

6/30/17, only if changes have been made.

Changes have been made: Yes/No Changes have been sent to the DC: Yes/No

4th

� Perform an EOC call out for a drill or an actual event between 10/1/16-9/30/17.

� Update EOC call list and submit a copy to the DC by

9/30/17, only if changes have been made.

� Conduct EOC orientation session between 10/1/15-9/30/17.

� Submit the EMD-70 NIMS Training Progress report by 9/30/17.

� Submit the EMD-71 NIMS Certification Form by 9/30/17.

EOC call out drill has been performed: Yes/No EOC call out for an actual event has been performed: Yes/No Changes have been made: Yes/No Changes have been sent to the DC: Yes/No EOC orientation was conducted: Yes/No EMD-70 has been Submitted: Yes/No EMD-71 has been submitted: Yes/No

(8) RESOURCE MANAGEMENT, LOGISTICS & MUTUAL AID The EMC shall ensure that the jurisdiction is compliant with the NIMS resource management requirements including; identification, location,

acquisition, storage, maintenance, distribution, and accounting for services and materials to address hazards identified in the jurisdiction. The jurisdiction shall use the Michigan Critical Incident Management System (MI CIMS) to manage their NIMS typed resources. The EMC should also develop Mutual Aid Agreements (MAA) and promote memberships in the Michigan Emergency Management Assistance Compact (MEMAC) to address resource shortfalls and reduce resource gaps in the jurisdiction.


1st

2nd

3rd

4th � Report new, updated or current MAA/MOUs within the

emergency management program.

New MAA/MOUs: #_______ Updated MAA/MOUs: #_______

� Report any MEMAC membership additions that occurred between 10/1/16-9/30/17.

� Verify that the jurisdiction’s NIMS typed resources are current in the MI CIMS and submit the EMD-003 Resource Certification form by 9/30/17.

Current MAA/MOUs: #________ MEMAC Member Name: EMD-003 has been submitted: Yes/No

(9) COMMUNICATIONS & WARNING The EMC shall ensure that the jurisdiction communicates both internally and externally with all EMP stakeholders and emergency

personnel. The local emergency manager shall disseminate disaster related information, and emergency alerts and warnings to response personnel, EOC staff, state and federal government officials, and the public. The system should be interoperable with other communication systems.


1st � Identify the primary and secondary public alerting and

notification systems used in the jurisdiction function as designed.

� Verify if jurisdiction is IPAWS compliant.

� If jurisdiction is not IPAWS compliant, document if your

jurisdiction is in the process of becoming IPAWS compliant.

� If jurisdiction is not working towards IPAWS compliancy;

indicate reason. � Participate in district and/or statewide radio testing

between 10/1/16-12/31/16.

� Participate in district and/or statewide MI CIMS drills

between 10/1/16-12/31/16. � Document the jurisdiction’s participation in any additional

Primary Notification:_________________ Secondary Notification: ______________ Jurisdiction is IPAWS compliant: Yes/No/IPAWS is on a County Level. Jurisdiction is in the process of becoming IPAWS compliant: Yes/No/IPAWS is on a County level. Reason why jurisdiction is not working towards IPAWs compliancy: ____________________ Radio Test Type/Number of Radio Tests: District: #________ State: #________ Other: #_____ MI CIMS Drill Type/Number of MI CIMS Drills: District: #_______ State: #_______ Communication tests Type/Number of Communication tests:

Commented [MK1]: Examples from Don for 2017 need to be added.

communication tests between 10/1/16-12/31/16.

Communication tests: _________, #_________

2nd � Participate in district and/or statewide radio testing

between 1/1/17-3/31/17.

� Participate in district and/or statewide MI CIMS drills between 1/1/17-3/31/17.

� Document the jurisdiction’s participation in any additional


Radio Test Type/Number of Radio Tests: District: #________ State: #________ Other: #______ MI CIMS Drill Type/Number of MI CIMS Drills: District: #_______ State: #_______ Communication tests Type/Number of Communication tests: Communication tests: _________, #_________

3rd � Participate in district and/or statewide radio testing

between 4/1/17-6/30/17. � Participate in district and/or statewide MI CIMS drills

between 4/1/17-6/30/17.

� Document the jurisdiction’s participation in any additional communication tests between 4/1/17-6/30/17.

Radio Test Type/Number of Radio Tests: District: #________ State: #________ Other: #______ MI CIMS Drill Type/Number of MI CIMS Drills: District: #_______ State: #_______

Communication tests Type/Number of Communication tests: Communication tests: _________, #_________

4th � Participate in district and/or statewide radio testing

between 7/1/17-9/30/17.

� Participate in district and/or statewide MI CIMS drills between 7/1/17-9/30/17.

� Document the jurisdiction’s participation in any additional


� Meet with local EAS/MAB region representatives between 10/1/17-9/30/17.

Radio Test Type/Number of Radio Tests: District: #________ State: #________ Other: #_______ MI CIMS Drill Type/Number of MI CIMS Drills: District: #_______ State: #_______

Communication tests Type/Number of Communication tests: Communication tests: _________, #_________ Attended: #_______ Regional MAB/EAS Meeting.

� Review and compare your jurisdiction’s warning capabilities with the regional MAB, EAS plan by 9/30/17.

Capabilities were compared with regional MAB/EAS Plan: Yes/No

(10) OPERATIONS AND PROCEDURES & FACILITIES The EMC shall develop procedures that reflect operational priorities including life, safety, health, property protection, environmental

protection, restoration of essential utilities, and restoration of essential functions and coordination among all levels of government. Procedures shall also be developed to guide situation and Damage Assessment (DA), situation reporting, and incident action planning. The EMP shall have a primary facility (EOC) capable of coordinating and supporting response and recovery operations. The EOC shall have activation, operation, and deactivation procedures that are updated regularly.


1st � Verify that the procedures for Requesting a Governor’s

Emergency or Disaster Declaration and State Assistance are up to date in the jurisdiction’s plans or procedures by 12/31/16.

� Ensure jurisdiction has current EOC activation, operation, and deactivation procedures for the jurisdiction’s EOC, provide a copy to the DC by 12/31/16.

Procedures are up to date in plans or procedures: Yes/No EOC activation, operation, and deactivation procedures are current: Yes/No Procedures have been sent to DC: Yes/No

2nd � Ensure that procedures for declaring a local “State of

Emergency” and requesting a Governor’s Emergency or disaster declaration and state assistance are reviewed with the jurisdiction’s public officials by 3/31/17.

� Report any major updates to EOC activation, operation, and deactivation procedures between 1/1/17-3/31/17.

Procedures have been reviewed with public officials: Yes/No Major updates have been made: Yes/No Major updates have been sent to DC: Yes/No

3rd � Report any major updates to EOC activation, operation,

and deactivation procedures between 4/1/17-6/30/17.

Major updates have been made: Yes/No Major updates have been sent to DC: Yes/No

4th � Report any major updates to EOC activation, operation,

and deactivation procedures between 7/1/17-9/30/17.

Major updates have been made: Yes/No Major updates have been sent to DC: Yes/No

(11) TRAINING The EMC shall have a formal, documented training program composed of training needs, assessment, curriculum, course evaluation, and

records of training. Necessary training includes: Professional Development Series (PDS), MI CIMS, DA and NIMS training courses. The local emergency manager shall submit the Quarterly Training and Exercise Reporting Worksheet (EMD-65) and promote available EM training for all personnel, including EOC staff, specific to their responsibilities.


1st � Promote emergency management courses between

10/1/16-12/31/16.

Emergency management course schedule has been promoted: Yes/No

2nd � Promote emergency management courses between

1/1/17-3/31/17.


3rd

� Promote emergency management courses between

4/1/17-6/30/17.


4th

� Promote emergency management courses between

7/1/17-9/30/17.


(12) EXERCISES, EVALUATIONS & CORRECTIVE ACTIONS The EMP shall have a documented exercise program that regularly tests the skills, abilities, and experience of emergency personnel as

well as plans, policies, procedures, equipment, and facilities. Exercises will comply with local, state and federal requirements, including the Homeland Security Exercise and Evaluation Program (HSEEP). The local emergency manager shall track all exercises on the Quarterly Training and Exercise Reporting Worksheet (EMD-065) to include type, hazard, grant funding, and number of participants and submit.


1st

� Submit EMD-065 – Quarter Training and Exercise Report

by 1/13/17.

EMD-065 has been submitted: Yes/No

2nd

� Submit EMD-065 – Quarter Training and Exercise Report by 4/14/17.


3rd


by 7/14/17.


4th


by 10/13/17. � Develop and submit multi-year training and exercise plan

for FY2017 –FY2019 by 9/30/17.

EMD-065 has been submitted: Yes/No Multi-year training and exercise plan has been submitted: Yes/No

(13) CRISIS COMMUNICATIONS, PUBLIC EDUCATION & INFORMATION The EMP provides preparedness information and education to the public concerning threats to life, safety, and property. These activities

include information about specific threats, appropriate preparedness measures, actions to mitigate the threats including protective actions, updating the public website and promoting hazard awareness weeks and campaigns such as Do 1 thing.


1st � Document efforts to educate the public about

preparedness activities occurring between 10/1/16-12/31/16. Report the data presented and the media by which this was accomplished.

� Document any Citizen Corps activity that occurred

between 10/1/16-12/31/16.

Data Presented/Type of Media: Awareness Weeks: _______, Media: ________ Speaking Engagement: _______, Media: _____ See Something/Say Something: Yes/No, Media_____ 7 signs of terrorism : Yes/No, Media ______ Other: __________, Media: _______ Citizen Corps Activity Type/Number of Citizen Corps Activities: Training: #________ Deployment/Activation: #_______

2nd � Document efforts to educate the public about


Data Presented/Type of Media: Awareness Weeks: _______, Media: ________ Speaking Engagement: _______, Media: _____ See Something/Say Something: Yes/No, Media_____ 7 signs of terrorism : Yes/No, Media ______ Other: __________, Media: _______


between 1/1/17-3/31/17.

Citizen Corps Activity Type/Number of Citizen Corps Activities: Training: #________ Deployment/Activation: #_______

3rd � Document efforts to educate the public about



between 4/1/17-6/30/17.

Data Presented/Type of Media Awareness Weeks: _______, Media: ________ Speaking Engagement: _______, Media: _____ See Something/Say Something: Yes/No, Media_____ 7 signs of terrorism : Yes/No, Media ______ Other: __________, Media: _______ Citizen Corps Activity Type/Number of Citizen Corps Activities: Training: #________ Deployment/Activation: #_______

4th

� Document efforts to educate the public about



between 7/1/17-9/30/17.

Data Presented/Type of Media Awareness Weeks: _______, Media: ________ Speaking Engagement: _______, Media: _____ See Something/Say Something: Yes/No, Media_____ 7 signs of terrorism : Yes/No, Media ______ Other: __________, Media: _______ Citizen Corps Activity Type/Number of Citizen Corps Activities: Training: #________ Deployment/Activation: #_______

(14) OTHER - Unscheduled EMERGENCY MANAGEMENT ACTIVITIES List other emergency management work items not included in the above 13 EM Objectives.

Activities Action Taken

1st

2nd

3rd

4th

CONTACTS FOR ASSISTANCE The following is a list Subject Matter Experts (SME) to assist with the information required on this report.

Name of SME Contact Information Specialty

Lt. Richard Martin

[email protected] 517-322-1918 (office) 517-204-6665 (cell)

District 1 Coordinator

Lt. Timothy Ketvirtis


District 2N Coordinator

Lt. Nate McQueen


District 2S Coordinator

Lt. Billie Jo Roach



Lt. Kenneth High



Lt. Mark Russo



Lt. Michael DeCastro



Lt. Don Brown



F/Lt. Gabe Covey


State and Local Support Section Manager

Penny Burger

[email protected] 517-284-3991 (office)

Grants and Financial Management Section Manager

Carly Georgopoulos


Financial Administration/EMPG

Mike Sobocinski


Hazard Mitigation Planning

Joel Pepper


Hazard Mitigation Project Grants

Matt Schnepp


Hazard Mitigation Project Grants

Henrik Hollaender

[email protected] 517-284-3970 (office), 517-898-4225 (cell)

Local Planning/NIMS

Michelle Kuzera


Technical Support and Mapping Section Manager

Jay Eickholt


HMEP/LEPC/ SARA Title III/MEMAC

James Tchorzynski


Technical Support Unit Manager

Jaclyn Barcroft


MICIMS

Don Bouffard


Communication Specialist

Jackie Hampton


Preparedness and Training Section Manager

Amanda Bresler


Exercise & Training / HSEEP

Jane Yount


Citizens Corps

Jacqueline Reese


Audit

Sherrie Loader


Audit

Ron Leix


Public Information Officer

Mr. Tony Katarsky


MSP/EMHSD Assistant Commander

Captain Chris Kelenske


MSP/EMHSD Commander

EMD-006 (08/2015) MICHIGAN STATE POLICE Emergency Management and Homeland Security Division Page 1 of 2

ANNUAL TRAINING AND EXERCISE PLAN WORKSHEET

In order to capture each agency’s training and exercise for incorporation into the Multi-Year Training and Exercise Plan, submit the completed Annual Training and Exercise Plan Worksheet to your district coordinator.

I. General Information

Name of Organization

Point of Contact’s (POC) Name

POC’s Telephone Number

POC’s Email Address

II. Planned Training

List any training courses/workshops, scheduled within the next three years, designed to prepare for future exercises.

Fiscal Year (FY) 2017

Training Session Title/Focus Proposed Date

(example) ICS 300/400 06/20/2016

FY 2018


FY 2019


AUTHORITY: MCL 30.407a;

COMPLIANCE: Voluntary.

EMD-006 (08/2015) MICHIGAN STATE POLICE Emergency Management and Homeland Security Division Page 2 of 2

III. Planned Exercises

List any exercises, scheduled or anticipated, within the next three years. Indicate the type of exercise(s) that will be conducted.

FY 2017

Exercise Focus Proposed Date Exercise Type

(example) Multi-County TTX Terrorism 04/29/2016 TTX

FY 2018


FY 2019


IV. Plans

List any plans, procedures/guidelines, readiness directives, or Memoranda of Understanding (MOUs) that may require revision or modification prior to identified training or exercises.

Plan Description Target Completion Date Training Required Exercise Required

(example) County HAZMAT Annex 08/01/2016 Yes No

EMD-007 (06/2016)

MICHIGAN STATE POLICE

Emergency Management and Homeland Security Division

Local Emergency Management Program's Name Year and Title of Grant from Grant Agreement

_____________ _____________ District

Primary Agent's Name Primary Agent's Phone Number (Include area code) Primary Agent's FAX Number (Include area code)

Quarter Oct. 1 - Dec. 31 Jan. 1 - Mar. 31 Apr. 1 - Jun. 30 Jul. 1 - Sep. 30

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Total Amounts Expended $0.00 $0.00 $0.00

Date

Phone Number

(Include area code)Date

I certify the above information is true and accurate, that payment has been made to the employee identified, and documentation of these

transactions is available for audit.

X

Do not submit requests for reimbursement unless all required documentation is enclosed. Please submit to the appropriate

Michigan State Police, Emergency Management and Homeland Security Division District Coordinator.

In accordance with the above mentioned jurisdiction's EMPG grant, I certify I have performed EMPG services as an Emergency Manager. I have performed these

services for the time period noted above. I understand this certification is required by 2 CFR 200.430 and that misrepresentation of facts is a violation of federal law.

X

d. Subrecipient's Authorized Financial Representative

Print Name and Title Signature

c. Certification of Employment

Print Program Manager's Name Signature

b. Reimbursement Category

Claimant Agency or VendorProgram Manager's

Salary

Program Manager's

Fringe BenefitsTotal Check Number or Other Proof of Payment

EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) EXPENSES

CLAIMED FOR LOCAL PROGRAM CONTRIBUTIONS (PERSONNEL EXPENSES) a. Contact and Activity Information

Emergency Management Performance Grant

AUTHORITY: 1976 PA 390, as amended, MCL 30.407a;COMPLETION: Voluntary, but completion is necessary to be considered for assistance.

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EMD-017 (10/2015) MICHIGAN STATE POLICE Emergency Management and Homeland Security Division

LOCAL BUDGET FOR EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)

AUTHORITY: 1976 PA 390, as amended, MCL 30.407a; COMPLIANCE: Voluntary.

Emergency Manager Annual Salary/Fringes: October 1, through September 30,

This request is for participation in the matching funds EMPG Program for projected expenses for emergency management. Submit an

original and one copy to the appropriate Michigan State Police, Emergency Management and Homeland Security Division district

coordinator. Retain a copy for your records.

Jurisdiction

District

I. Personnel Costs

Emergency Program Manager’s Full Name

Gross Annual Salary (GS)

Portion of GS Dedicated to EMPG Program

Total Hours Worked per Week

Gross Annual Fringe Benefits (GFB)

Portion of GFB Dedicated to EMPG Program

Total Hours per Week Dedicated to EMPG Program

* Total Salary/Fringes Dedicated to EMPG Program

* Note: Salary and fringes are only allowable for one emergency manager/program manager under the EMPG Program. Fringe benefits are limited to holiday pay, vacation leave, sick leave, Social Security, Medicare, unemployment, workers compensation, retirement, and health and life insurance benefits.

II. Certification

I hereby certify that the salary and fringe benefits reported on this document represent an accurate budget for the EMPG Program.

Signature of Emergency Program Manager Title

Date

Signature of Financial Officer Title

Date

Review Completed by District Coordinator Title

Date

2017EMPGFinancialInformation

Required Documentation for Reimbursement must be submitted quarterly per dates on FY-2017

Emergency Management Report Schedule. Failure to submit financial information in a timely manner can

result in delay or suspension of funding.

EMD-007 Form – Eligible Expenses

• Reimbursement requests must fall within performance period of grant – 1st check may need

to be prorated, submit costs only for days WORKED in October.

o Example: Pay period is 9/25/16 – 10/8/16. Check date 10/13/16 – 8 days eligible for

reimbursement.

• Complete form for eligible Emergency Manager (one person only).

• Include Personnel Compensation and Fringe Benefits.

o Personnel Compensation includes:

� Gross pay (before deductions for taxes and other purposes) for emergency

management activities.

� Overtime and compensatory time off are eligible.

o Fringe Benefits – Paid by County/Jurisdiction Include:

� Health Insurance

� Social Security

� Medicare

� Unemployment

� FICA

� Workers Compensation

� Life Insurance

� Retirement

o Do Not Include: Office Supplies, Uniforms, Fuel, Mileage or other non-salary items.

• Must be signed/dated by both Emergency/Program Manager and Authorized Financial

Representative.

• Submit to your District Coordinator for review, they will submit to EMHSD Financial Analyst.

EMD-007 Form – Proof of Payment

• All EMD-007 Forms must be accompanied by one of the following:

o Paystub/Direct Deposit Advice

o Payroll report from accounting system

o Check numbers that can be easily provided in case of an Audit

• Proof of Payment must show: Emergency Manager Name, Dates of Pay Period, Salary amount

equal to or less than reimbursement amount being requested.

Management & Administration (M&A) Allowability

• Local jurisdictions may retain and use up to 5% of the local EMPG award allocation for local

M&A purposes.

• The 5% allowed for M&A costs is included in the EMPG allocation and are not in addition to the

allocated amount.

• M&A cannot be used to reimburse existing staff as this would result in supplanting.

• Request for M&A reimbursement must include a narrative detailing the expenses for which

reimbursement is being sought.

• Complete a separate EMD-007 for M&A request and submit by Fourth Quarter due date.

• Eligible Expenses:

o Travel Costs to meetings

� Must use your local reimbursement rate OR State of Michigan rate – whichever

is less

� For mileage reimbursement: provide MapQuest/Google Maps printout showing

total miles from Office to Meeting.

o Operating expenses for supplies, general software or other items directly supporting

management and administration of the EM program.

� Must provide invoice and cleared check or financial report showing payment was

made to vendor.

• All M&A requests will be reviewed by EMHSD Subject Matter expert for allowability.

Contact

Questions regarding the EMD-007 or EMD-17 (Budget) for local programs can be directed to:

Carly Georgopoulos

Grant Reimbursement Analyst

Emergency Management and Homeland Security Division

Michigan State Police

[email protected]

TX: 517-284-3978

Federal Signal Corporation ANS Core Platform Service Agreement - February 13, 2015 1

Core Platform Service Agreement

(For Powered By Everbridge Services)

This Core Platform Service Agreement (“Agreement”) is entered into by and between Federal Signal Corporation,. (“Federal Signal”), and ______________________ (“Client”), effective on the date of Client’s signature below (“Effective Date”). Federal Signal and Client are each hereinafter sometimes referred to as a “Party” and collectively, the “Parties”.

1. SERVICE. Federal Signal shall provide Client access to itsproprietary interactive communication service(s) (the “Service(s)”)subject to the terms and conditions set forth in this Agreement and thedescription of services and pricing provided in the applicable quote (the“Quote”). If applicable, Federal Signal shall provide the training andprofessional services set forth in the Quote. Federal Signal shall provideClient with login and password information for each User (as definedbelow) and will configure the Service to contact the maximum numberof persons (each, a “Contact”) set forth on the Quote. Clientacknowledges and agrees that any or all of such Services may beprovided to Client on behalf of Federal Signal by Everbridge, Inc., itssuccessors or assigns.

2. PAYMENT TERMS. Client shall pay the fees set forth in theQuote (“Pricing”). If Client exceeds the usage levels specified in theQuote, then Federal Signal may invoice Client for any overages at therates set forth in the applicable Quote. Federal Signal shall invoiceClient annually in advance. All payments shall be made within thirty(30) days from date of invoice, after which interest shall accrue at a rateof one and one-half percent (1.5%) per month or the highest rateallowed by applicable law, whichever is lower. Such interest shall be inaddition to any other rights and remedies of Federal Signal. Unlessotherwise provided, Pricing does not include any local, state, federal orforeign taxes, levies or duties of any nature, all of which Client isresponsible for paying, except for those relating to Federal Signal's netincome or property. If Federal Signal is legally obligated to collect orpay taxes for which Client is responsible, the appropriate amount shallbe invoiced to and paid by Client, unless Client provides a valid taxexemption certificate.

3. RESPONSIBILITIES.

3.1 Users. If Client has purchased Mass Notification or Incident Communications, Client shall in its discretion authorize certain of its employees and contractors to access that Service as users. If Client has purchased any other Service, Client shall authorize the number of users set forth on the Quote as applicable to that Service. Collectively, Client’s employees and contractors who access any Service as provided

above are referred to as “User(s)”. Client shall undergo the initial setup and training as set forth in any onboarding inclusion sheet provided with the Quote. If Client fails to complete the onboarding pr

Documents

BOARD OF COMMISSIONERS2016/09/26 · Huron-Clinton Metropolitan Authority Board of Commissioners in 2006 and served until his death in July 2016; and WHEREAS, several candidates have