BMT Excel Traning

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Excel

2003

Number of Rows Number of Cells Amount of Memory Used Number of Colors Number of Conditional Formats per cells Number of levels of sorting Number of Undo Number of items shown in the auto filter dropdown Total number of character that can display in a cells Number of Unique styles in a workbook Max no of character in formula Number of levels of nesting in a 'For' Max no of function arguments

65536 256 1 GB 56 3 3 16 1000 1000 4000 1000 7 30

2007

1048576 16384 Max Allowed by Windows 4.3 Billion Unlimited 64 100 10000 32000 64000 8000 64 255

SUMIFItem Brakes Tyres Brakes Service Service Window Tyres Tyres Clutch Date 1-Jan-98 10-May-98 1-Feb-98 1-Mar-98 5-Jan-98 1-Jun-98 1-Apr-98 1-Mar-98 1-May-98 Cost 80 25 80 150 300 50 200 100 250 160 325 1000 450

160

Total cost of all Brakes bought. Total cost of all Tyres bought. Total of items costing 100 or above. Total of item typed in following cell. service

=SUMIF(C4:C12,"Brakes",E =SUMIF(C4:C12,"Tyres",E4 =SUMIF(E4:E12,">=100")

=SUMIF(C4:C12,E18,E4:E12

Syntax =SUMIF(RangeOfThingsToBeExamined,CriteriaToBeMatched,RangeOfValuesToTotal) =SUMIF(C4:C12,"Brakes",E4:E12) This examines the names of products in C4:C12. It then identifies the entries for Brakes. It then totals the respective figures in E4:E12

=SUMIF(E4:E12,">=100")

This examines the values in E4:E12. If the value is >=100 the value is added to the total.

Formatting No special formatting is needed.

=SUMIF(C4:C12,"Brakes",E4:E12) =SUMIF(C4:C12,"Tyres",E4:E12) =SUMIF(E4:E12,">=100") =SUMIF(C4:C12,E18,E4:E12)

ngeOfValuesToTotal)

es of products in C4:C12. ntries for Brakes. ctive figures in E4:E12

es in E4:E12. he value is added to the total.

SUMIF1 Item Brakes Tyres Brakes Service Service Window Tyres Tyres Clutch Date 1-Jan-98 10-May-98 1-Feb-98 1-Mar-98 5-Jan-98 1-Jun-98 1-Apr-98 1-Mar-98 1-May-98 Cost 80 25 80 150 300 50 200 100 250 160.00 325.00 1000.00 service Nov-08 3825.87 333.77 314.93 19.56 0.00 0.00 25.91 0.00 468.91 7253.88 22328.71 779.31 35350.85 450.00

Total cost of all Brakes bought. Total cost of all Tyres bought. Total of items costing 100 or above. Total of item typed in following cell.2

Company Code AR01 AT01 AU01 CA21 AU03 IT99 BE02 ZB31 DE14 BH01 BR01 ES01 Total

Oct-08 4103.18 286.89 14047.47 795.53 0.00 1029.47 26.35 0.00 498.70 6812.64 8287.15 751.73 36639.10

3

Company Code AR01 AT01 AU01 AU02 AU03 BE01 BE02 BE03 BG01 BH01 BR01

Oct-08 259519.37 327.19 611.54 3.29 -20.35 576.66 735.62 409.75 0.00 0.00 278.55

Selection Criteria A B C E F G D E G C A

BR02 BG01 AT01 BG01 Total

3464.60 45.77 3313.55 35.91 269301.44

D B E F

Company Code AR01 AT01 AU01 CA21 AU03 AR01 BE02 BE02 DE14 BH01 BR01 ES01 Total Check Selection Criteria A B C D E F G Total Check

Nov-08 3663.25 333.77 314.93 19.56 0.00 162.63 25.91 0.00 468.91 7253.88 22328.71 779.31 35350.85 0.00 Oct-08 259797.92 372.95 611.54 4200.22 3726.59 15.56 576.66 269301.44 0.00

IFName Alan Bob Carol Sales Vs Target Sales Target 1000 5000 6000 5000 2000 4000 Result Not Achieved Achieved Not Achieved

=IF(D4>=E4,"Achieved","Not Achie =IF(D5>=E5,"Achieved","Not Achie =IF(D6>=E6,"Achieved","Not Achie

What Does It Do? This function tests a condition. If the condition is met it is considered to be TRUE. If the condition is not met it is considered as FALSE. Depending upon the result, one of two actions will be carried out. Syntax =IF(Condition,ActionIfTrue,ActionIfFalse) The Condition is usually a test of two cells, such as A1=A2. The ActionIfTrue and ActionIfFalse can be numbers, text or calculations Formatting No special formatting is required. Example 1 The following table shows the Sales figures and Targets for sales reps. Each has their own target which they must reach. The =IF() function is used to compare the Sales with the Target. If the Sales are greater than or equal to the Target the result of Achieved is shown. If the Sales do not reach the target the result of Not Achieved is shown. Note that the text used in the =IF() function needs to be placed in double quotes "Achieved". Name Alan Bob Carol Sales 1000 6000 2000 Target 5000 5000 4000 Result Not Achieved Achieved Not Achieved

=IF(D31>=E31,"Achieved","Not Ac =IF(D32>=E32,"Achieved","Not Ac =IF(D33>=E33,"Achieved","Not Ac

Example 2 The following table is similar to that in Example 1. This time the Commission to be paid to the sales rep is calculated. If the Sales are greater than or equal to the Target, the Commission is 10% of Sales. If the Sales do not reach Target, the Commission is only 5% of Sales. Name Alan Bob Carol Sales 1000 6000 2000 Target 5000 5000 4000

Commission 50.00 =IF(D43>=E43,D43*10%,D43*5% 600.00 =IF(D44>=E44,D44*10%,D44*5% 100.00 =IF(D45>=E45,D45*10%,D45*5%

30

50 not passed

`

F(D4>=E4,"Achieved","Not Achieved") F(D5>=E5,"Achieved","Not Achieved") F(D6>=E6,"Achieved","Not Achieved")

alculations.

f Achieved is shown.

d in double quotes "Achieved".

F(D31>=E31,"Achieved","Not Achieved") F(D32>=E32,"Achieved","Not Achieved") F(D33>=E33,"Achieved","Not Achieved")

ission is 10% of Sales.

F(D43>=E43,D43*10%,D43*5%) F(D44>=E44,D44*10%,D44*5%) F(D45>=E45,D45*10%,D45*5%)

IF

1

Student Name Smith Lam Dapper Plu Olive Jo Tom Barry Janny Kathy Mary Susan Total

Paper Name English 65 61 52 86 59 74 36 42 84 91 12 35 697

Paper Name Marathi 60 45 55 75 70 85 40 50 92 78 19 87 756

Paper Name Auditing 75 81 56 82 90 79 45 65 72 89 35 40 809

2

Product Fruti Appee Sprit Coffee Tea

Cases In Stock 10 8 5 50 100

Case Price 120.00 130.00 200.00 24.00 30.00

Bottles In Case 10 10 6 12 12

3 Ageing Criteria Ageing Date Comparison 1 Comparison 2 Comaprison 3 Profit Center 106068 106068 106068 106068 106068 106068 106068 106068 106068 106068 106068 Date 13-Dec-08 16-Jun-08 14-Dec-07 14-Dec-06 Document Number 100001978 100005568 100005914 100007154 100014289 100057856 100112726 100236072 100247856 100247856 100247856 Text GB04 XB515084 GB02 XB312284 GB04 XB742681 GB02 XB073951 GB04 XB947980 GB04 XB515084 GB04 XB742681 GB04 XB947980 GB02 EUR (A/R, A/P) Oct 08 GB02 GBP (A/R, A/P) Oct 08 GB02 HUF (A/R, A/P) Oct 08 < 0.5 Year > 0.5 Year > 1 Year > 2 Year Document Date 10-Jan-03 10-Jan-07 10-Jan-04 13-Jan-06 10-Jan-05 26-Dec-02 22-Dec-03 21-Dec-04 31-Oct-08 31-Oct-08 31-Oct-08

106068 106068

100305936 100306936

GB04 XB073951 GB04 XB312284

21-Dec-05 27-Dec-06

Criteria Paper Name Costing 80 83 55 70 85 80 50 68 78 94 45 52 840 Paper Name Accounts 90 85 60 75 80 90 45 63 74 68 55 87 872 Mark Total 370 355 278 388 384 408 216 288 400 420 166 301

30% Over all Pass/ Fail

Bottle Cost 12.0 13.0 33.3 2.0 2.5

Markup 25% 25% 80% 20% 25%

Bottle Selling Price 15.0 16.3 60.0 2.4 3.1

Seeling Price 150.0 162.5 360.0 28.8 37.5

Comm

Age 0.00 180.00 365.00 730.00 Amount in local currency 4617.90 17873.12 4805.85 17399.04 6372.28 -4776.25 -4983.32 -6491.03 559102.98 -36970722.68 36112.90 Posting Date 10-Jan-03 10-Jan-07 10-Jan-04 13-Jan-06 10-Jan-05 26-Dec-02 22-Dec-03 21-Dec-04 31-Oct-08 31-Oct-08 31-Oct-08 User name JZJHXP NZ2SBM JZJHXP DZTM9B JZJHXP RZYWHZ JZJHXP JZJHXP EDS-WF-BATCH EDS-WF-BATCH EDS-WF-BATCH Posting period 1 1 1 1 1 12 12 12 10 10 10 Fiscal Year 2003 2007 2004 2006 2005 2002 2003 2004 2008 2008 2008 Doc type SA SA SA SA SA SA SA SA JV JV JV Aging for document 2164 703 1799 1065 1433 2179 1818 1453 43 43 43

-17466.86 21-Dec-05 -18026.80 27-Dec-06

DZTM9B DZTM9B

12 12

2005 2006

SA SA

1088 717

Aging

VLOOKUPThe column numbers are not needed. they are part of the illustration. col 6 50 120 77

col 1 Jan Feb Mar

col 2 10 80 97

col 3 20 90 69

col 4 30 100 45

col 5 40 110 51

Type a month to look for : Which column needs to be picked out : The result is :

Feb 4 100 =VLOOKUP(G11,C6:H8,G12,FALSE)

What Does It Do ? This function scans down the row headings at the side of a table to find a specified item. When the item is found, it then scans across to pick a cell entry.

Syntax =VLOOKUP(ItemToFind,RangeToLookIn,ColumnToPickFrom,SortedOrUnsorted) The ItemToFind is a single item specified by the user. The RangeToLookIn is the range of data with the row headings at the left hand side. The ColumnToPickFrom is how far across the table the function should look to pick from. The Sorted/Unsorted is whether the column headings are sorted. TRUE for yes, FALSE for no. Formatting No special formatting is needed. Example 1 This table is used to find a value based on a specified name and month. The =VLOOKUP() is used to scan down to find the name. The problem arises when we need to scan across to find the month column. To solve the problem the =MATCH() function is used.

The =MATCH() looks through the list of names to find the month we require. It then calculate the position of the month in the list. Unfortunately, because the list of months is not as wide as the lookup range, the =MATCH() number is 1 less than we require, so and extra 1 is added to compensate. The =VLOOKUP() now uses this =MATCH() number to look across the columns and picks out the correct cell entry. The =VLOOKUP() uses FALSE at the end of the function to indicate to Excel that the row headings are not sorted.

Bob

Jan 10

Feb 80

Mar 97

Eric Alan Carol David

20 30 40 50

90 100 110 120

69 45 51 77 eric mar

Type a name