BLOOMFIELD TOWN COUNCIL

Monday, August 9, 2021

7:30 p.m.

Conference Remote Meeting

Via Zoom at https://bloomfieldct.zoom.us/webinar/register/WN_Ob7mcO4ZSTiOlf4tG24N8Q

This meeting will also be streamed lived on YouTube at this link: https://youtu.be/rN13VVO_atY

Suzette DeBeatham-Brown, Mayor David M. Mann, Deputy Mayor

Stephanie Calhoun Patrick A. DeLorenzo G. Kevin Gough Rickford Kirton

Joseph P. Merritt C. Francis Politis Danielle C. Wong

I. Pledge of Allegiance II. Roll Call

III. Announcements and PresentationsA. Presentation on Bond Referendum Advocacy Limits under CGS §9-369b

IV. Citizens’ Statements and PetitionsStatements by members of the public may be oral or written and shall start with the speaker’sname and address and shall continue for no longer than three (3) minutes, unless permitted by theMayor or councilor presiding.

V. Report from Council Subcommittees A. Community Services – Councilor Danielle Wong B. Administration & Education – Councilor Rickford Kirton C. Finance – Councilor Rickford Kirton D. Public Safety – Councilor Kevin Gough E. Committee on Committees – Councilor Stephanie Calhoun F. Land Use & Economic Development – Deputy Mayor David Mann

VI. Council BusinessOld Business:18/19-24: Consider and Take Action Regarding a TIF (Tax Increment Financing)

Policy 20/21-94: Consider and Take Action Regarding Adoption of Resolution - State

Grant for Public Library Construction 20/21-95: Consider and Take Action Regarding Bond Project Resolution

New Business: 21/22-08: Consider and Take Action Regarding Adoption of Resolution – Blue

Hills Avenue Complete Streets – Phase 2 21/22-09: Consider and Take Action Regarding Tax Refunds 21/22-10: Consider and Take Action Regarding Appointment to the Commission

on Aging 21/22-11: Consider and Take Action Regarding Appointment to the Emergency

Management System Board 21/22-12: Discussion and Possible Action Concerning Settlement of Pending

Litigation VII. Financial Report

VIII. Report from Mayor and Town ManagerIX. Approval of Minutes

A. July 28, 2021 – Special MeetingB. July 12, 2021C. June 28, 2021

X. Council Comments XI. Executive Sessions

A. Discussion Concerning Pending Claims and LitigationB. Discussion Concerning Solar Tax AppealsC. Discussion Regarding Labor Contract Negotiations (Police)

XII. Adjournment

TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Manage1

DATE: August 6, 2021

RE: FY 18/19-24: TIF (TAX INCREMENT FINANCING) POLICY

Please review the attached memorandum and supporting documentation from Planning Director Jose Giner regarding the Tax Increment Financing Policy.

The Town Plan & Zoning Commission voted favorable at their January 28111 meeting and the public hearing was held on February 22"d. At its meeting on July 201

\ the Land Use and Economic Development subcommittee voted unanimously to recommend that the Town Council adopt the TIF policy as presented in the attached document.

Should Council wish to move forward, the following motion would be in order:

Move to adopt the following resolution:

RESOLVED that the Town of Bloomfield Tax Increment Financing (/'IF) Policy as presented to the Council with a date of712212021 is hereby adopted by the Council to help guide its deliberations regarding applications for TIF benefits in each of the three districts that have been approved previously by the Council.

Memorandum To: Philip K. Schenck, Jr., Town Manager

;JjOJ'«rtment of fl51amiin.J ft :Zonit'.J

TOWN OF BLOOMFIELD

800 BLOOMFIELD AVENUE

BLOOMFIELD, CT 06002-0337

860-769-3515

From: Jose Giner, AICP, Director of Planning & Economic Developmei;i.t..~~~

Date: July 30, 2021

Re: Tax Increment Financing Policy

In February of this year the Town Council adopted an Ordinance Authorizing The Adoption Of The Tax Increment Financing Districts Master Plan And The Creation Of The Town Center TIF District, The Tobey Road TIF District And The Blue Hills TIF District.

At the time of adoption the Council referred the formulation of a Policy to help guide the approval process for any applications for TIF benefits to the Land Use and Economic Development Subcommittee.

The subcommittee has been working with me, Attorney Michael Andreana and Mike Goman of Goman+York and to flesh out the TIF Policy. At its July 20, 2021 meeting the Land Use and Economic Development Subcommittee voted unanimously to recommend that the Town Council adopt the TIF policy as presented in the attached document.

The following is a proposed Resolution for your consideration:

RESOLVED that the Town of Bloomfield Tax Increment Financing (TIF) Policy as presented to the Council with a date of 7/22/2021 is hereby adopted by the Council to help guide its deliberations regarding applications for TIF benefits in each of the tluee districts that have been approved previously by the Council.

Conte ~loom with Us

Town of Bloomfield Tax Increment Financing Policy

(Adopted _____ , 2021)

Overview of Tax Increment Financing

P&C Draft 7/22/2021

To support economic development, the Town of Bloomfield has established and

created three (3) Tax Increment Financing (TIF) Districts pursuant to its Tax Increment

Finance Districts Master Plan: Town Center, Tobey Road, And Blue Hills adopted and

approved by the Town Council on February 22, 2021. TIF is a financing tool that can be

used by the Town to encourage private investment and development in specific areas of

Bloomfield that have experienced disinvestment or limited investment interest. It allows some

or all of public and/or private costs associated with development to be financed over time by

increases in the property tax revenues that are generated by the new development or

redevelopment. Connecticut Statute, as specified in Chapter I 05b, authorizes municipalities

in Connecticut to create tax increment financing districts for the purposes of economic

development.

TIF can and should be used with other public and private financing tools as appropriate

and available. They are not meant to be used " instead of' or "exclusive of' other financing

mechanisms. TIF can, but does not have to be, used in conjunction with municipal bonding and

related debt service. As available during the life of the District, TIF can be used to directly pay

for specified costs or pay down debt service associated with the TIF District.

In addition to helping finance public costs to support economic development, TIF can

be used to help finance private developers ' costs to spur further private investment. If a Town

chooses to help finance private development costs, the Town will require developers to

demonstrate that "but for" the TIF support a project would not occur and that they have

utilized and exhausted all other financing mechanisms, such as state and federal grants and tax

credit programs

I. Purpose of Tax Increment Financing Policy

The purpose of this Policy is: (I) to establish the percentage of TIF Revenues

associated with the captured assessed value from each TIF District that will be

P&C Draft 7/22/2021

deposited into the Tax Increment Financing Development Fund for such TIF District,

(2) to outline the different TIF financing mechanisms that are available and can be

applied in each TIF District, and (3) to provide a framev,1ork for the Town by which

applications for TIF use can be evaluated. Notwithstanding compliance with any or

all of the guidelines below, the creation and development of Credit Enhancement

Agreements (CEA) and other Town tax incentives using TIF is a policy choice to be

evaluated on a case-by-case basis by TO\;vn Staff, the Bloomfield TIF Advisory

Committee and the Town Council.

The Bloomfield TIF Advisory Committee will be an advisory board of at least seven

(7) individuals created by the Town Council for the purpose of discussing possible

projects that could be developed within any TIF District and the possible uses of money

within the Tax Increment Financing Development Fund (as described later)

established for each TIF District. Members of the Bloomfield TIF Advisory

Committee will reflect the economic and racial diversity of the Town and include

owners of real property located in each TIF District, members of the Bloomfield

Economic Development Commission, other Bloomfield residents, and additional

professionals and advisors designated by the Town Council.

The burden of establishing the public value of a TIF shall be placed upon the

applicant and the application must substantially meet the criteria contained herein. In

accordance with the guidelines and application process included in this Policy, the

Town Council reserves the right to consider any TIF proposal provided a majority of

the Town Council believes that acceptance of the TIF proposal is in the best interest

of the Town.

2. General Provisions

Applications for using TIF Revenues will be considered by Town staff and the

Bloomfield TIF Advisory Committee - with all final approvals vested with the

Town Council. The terms and specific details of each TIF agreement are developed

on a case by case basis. The Town Manager and the Manager's designated

departments will negotiate for the Town based on the merits of the project and this

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P&C Draft 7/22/2021

policy, fol lowing the process laid out in the Application Requirements section. In

developing the app lication, the applicant shall meet the following basic provisions,

as we ll as the policies and requirements stipulated in subsequent sections.

3. Eligible TIF Expenses

Eligib le TIF expenses include but are not limited to:

1. Capital costs, including, but not limited to ,

a. the acquisition or construction of land , improvements,

infrastructure, public ways, parks, buildings, structures, railings,

street furniture, signs, landscaping, plantings, benches, trash

receptacles, curbs, sidewalks, turnouts, recreational facilities,

structured parking, transportation improvements , pedestrian

improvements and other related improvements , fixtures and

equipment for public use;

b. the acquisition or construction by the private sector of land,

improvements, infrastructure, buildings, structures, including facades

and signage, fixtures , and equipment for industrial , commercial ,

residential, mixed-use or retail use or transit-oriented development;

c. the demolition, alteration, remodeling, repair or

reconstruction of existing buildings, structures, and fixtures;

d. clean energy initiatives such as solar renewable energy,

electric vehicle charging stations, etc.;

e. environmental remediation;

f. site preparation and finishing work; and ,

g. all fees and expenses associated with the capital cost of such

improvements, including, but not limited to , licensing and permitting

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P&C Draft 7/22/2021

expenses and planning, engineering, architectural, testing, legal and

accounting expenses;

2. Financing costs, including, but not limited to , debt service payments,

closing costs, issuance costs, and bond retirement premi urns, for

indebtedness incurred for authori :t;.ed project costs;

3. Professional service costs, including, engineers, architects, planners,

consultants, or attorneys, as needed, .to facilitate the implementation of the

TIF District Master Plans;

4. Administrative costs, including, reasonable charges for the time spent by

municipal employees, other agencies, or third-party entities associated with

the implementation of a TIF District Master Plan;

5. Maintenance and operation costs, including costs of increased public

services within any TIF District that result from the successful implementation of

the TIF District objectives, including but not limited to, increased public

safety/security (police, fire, emergency), increased public maintenance (plowing,

mowing, trash/litter removal, installation/replacement of marketing/promotion

hardware, beautification), and increased utility costs;

6. Technical and marketing and promotion costs, including fiscal and

economic impact studies, marketing and promotion of events or programs

organized by the Town, or funding the marketing of the Town as a business

location, establishing a permanent economic development revolving loan

fund or targeted investment fund to support Town economic development

strategies, and providing skills development and workforce training for

residents of the Town (not to exceed 20% of the total project costs); and

7. All other costs permitted by State law.

4. TIF District Development Financing Mechanisms

In addition to public infrastructure and improvements, the Town may support certain

industrial, commercial, residential , mixed-use or retail improvements, downtown

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P&C Draft 7/22/2021

development or transit-oriented development within any TIF District, or a combination

thereof, using TIF revenues. The TO\·Vn ' s preferred method of providing assistance to

property owners, businesses, and developers of property within a TIF District is through use

of the Tax Increment Financing Development Fund for each TIF District and Credit

Enhancement Agreements (CEAs) , however, the Tovm may choose to utilize other methods

as appropriate including issuance of municipal debt and utilizing TIF tax revenues to

support debt repayment, tax abatements (in accordance with the Town's tax incentive

policy), or fixed valuation agreements.

Tax Increment Financing Development Fund: The Town will establish a Tax

Increment Financing Development Fund for each TIF District. Seventy percent (70%) of

the incremental real property tax revenue produced from the captured assessed value within

each TIF District less any real property tax revenue subject to any other TIF District

Development Financing Mechanism (e.g ... a CEA, municipal debt or other tax incentives)

wi II be deposited into the Tax Increment Financing Development Fund for such TIF

District. Such percentage shall be reviewed by the Town Council annually and may be

changed by the Town Council in accordance with this Policy and the maximum percentage

set forth in the appropriate TIF District Master Plan. Moneys in any Tax Increment

Financing Development Fund may be used for any Eligible TIF Expense, including, but not

li111ited to, the establishment of a TIF District economic development revolving loan fund ,

a fac;ade improvement program or a streetscape improvement program.

Credit Enhancement Agreement (CEA): CEAs are the preferred mechanism for

providing assistance to property owners and/or developers undertaking development

projects within the Town's TIF Districts. A CEA is a contractual agreement between the

Town and applicant that allows the Town to provide reimbursements of future incremental

property tax revenues to property owners. This policy outlines the eligibility requirements ,

guidelines, process, and other details for how and when the Town may enter into CEAs.

The Town reserves the right to negotiate CEAs individually with property owners or

developers of any properties within the TIF District . CEAs may provide a reimbursement

of up to seventy percent (70%) of the incremental real property tax revenue produced from

the captured assessed value on the particular property, and up to the remaining full term of

the TIP District. Under any CEA, the Town' s obligation to make a periodic payment under

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P&C Draft 7/22/2021

the CEA will only arise to the extent the Town receives incremental real property tax

revenue based on positive captured assessed value of the particular property during the

appropriate period. In other words, in any CEA, the Town shall not obligate itself to make

payments the applicant without receiving incremental tax revenues nor shall it be obligated

to make payments if there is no increased assessed value.

The Town will review CEA applications on a case-by-case basis and is not obligated

or bound to enter into a CEA.

Revenue Bonds: Revenue Bonds provide another method for financing public

and private (through public-private partnership) infrastructure and development costs.

They are a means of debt financing available to municipalities. Revenue bonds

distinguish themselves from general obligation (GO) bonds through their method of

repayment; unlike GOs which rely on taxation, revenue bonds are guaranteed by the

specific revenues generated by the issuer. Within a TIF District and according to a TIF

District Master Plan, future incremental revenues from new property taxes on taxable

real property can be utilized to help finance public and private development costs

including infrastructure and site improvements.

Fixed Assessment Agreements (FAA): With a TIF District the municipality can agree

to set a fixed valuation on a property for up to fifteen (15) years providing the Town and the

owner/developer with predictability in tax liability.

Use of Multiple Incentives: In all cases the Town shall not allow "double dipping,"

providing tax incentives from more than one program on the same dollar value of new

investment such as providing Enterprise Zone tax benefits and TIF tax benefits.

The Town also reserves the right to transfer revenues from any TIF Development

Accounts that are in excess of funds needed to meet its obligations specified in its TIF District

Master Plan and any related CEAs to its General Fund and utilize funds for General Fund

purposes at any time during the life of the TIF.

While the Town may provide a reimbursement of up to seventy percent (70%) of the

incremental real property tax revenue produced from the captured assessed value on the

particular property for the duration of the TIF District, it shall be the Town's policy to provide

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P&C Draft 7/22/2021

no more than fifty percent (50%), on average annually, of incremental real property tax revenue

as reimbursement to a developer, business, or property owner regardless of whether achieved

through a Credit Enhancement Agreement, Fixed Valuation Agreement, or other TIF financing

mechanism. Reimbursement in excess of this fifty percent (50%) threshold will only be

considered when the potential benefits as measured by the potential to achieve the Town's

goals, as stated in this Policy, are considered to be significantly high.

5. Credit Enhancement Agreement Guidelines and Requirements

General Provisions

A. Terms

The specific terms of each CEA ·will be negotiated between the Town and the applicant.

Agreements can extend between one (1) year and the remaining term of the TIF District

Master Plan; and up to seventy percent (70%) of the annual TIF Revenues associated with

the captured assessed value from the property can be reimbursed to the property owner

depending on the merit in achieving the Town's purpose for CEAs. Under any CEA, the

Town's obligation to make a periodic payment under the CEA will only arise to the

extent the Town receives incremental real property tax revenue based on positive

captured assessed value of the particular property during the appropriate period. In other

words, in any CEA, the Town shall not obligate itself to make payments without

receiving incremental tax revenues nor shall it be obligated to make payments if there is

no increased assessed value. The percentage of annual TIF Revenues that are reimbursed

to the property owner may be adjusted over the life of the Agreement. In no case, shall a

CEA extend beyond the life of the TIF District.

B. Level of Funding Adjustments

During the application process and during the life of the TIF District (and CEA), the

applicant shall demonstrate that the funds are being used at appropriate levels for the

purpose intended. If the level of funds the applicant receives exceeds the projected need,

the amount returned to the applicant shall be adjusted and any excess placed in the Town's

General Fund or applied to the TIF Districts.

c. Enterprise Zone Requirements and Relation to Other Town Provided Incentives

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Par projects within an enterprise zone or receiving other Town-provided direct tax

benefit, the applicant will contractually agree not to take the Town enterprise zone

reduced assessed value on land and buildings benefit or to receive any other direct Town

tax benefit for any phase of the project benefitting from a CEA. The Applicant cannot

receive benefit from both a CEA and another Town financial incentive on the same

incremental value.

6. CEA Requirements

The Town may participate in CEAs when its participation is proven by the Applicant to be

financially necessary and involvement by the Town is needed in order for the project to be

undertaken (i.e. the "but for" test). Justification for financial need and Town involvement can

be demonstrated by:

a. A need to offset infrastructure costs unique to the site; or

b. A lack of sufficient private or other public funding sources to meet the full capital

investments needed to undertake a project.

The following requirements will also be considered:

a. The Applicant is financially capable to undertake the project demonstrated by

submitting one or more of the following:

1. Letters from a financial institution, government agency, or other funding

agency indicating a commitment to provide a specified amount of funds,

and the uses for which the funds may be utilized. In cases where funding is

required but there can be no commitment of money until approvals are

received, letters of "Intent to Fund" from the appropriate funding institution

indicating the amount of funds and their specified uses.

ii. The Applicant's most recent corporate (or other entity) annual report

indicating availability of sufficient funds to finance the development, together

with explanatory material interpreting the report.

iii. Evidence indicating availability of funds if the applicant will personally

finance the development.

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P&C Draft 7/22/2021

b. The Applicant is compliant with statutory and regulatory guidelines of the Town and

State of Connecticut and is current on all Town taxes.

c. The project represents a minimum private investment of at least one million

dollars ($1 ,000,000) for new businesses coming to Town and at least five

hundred thousand dollars ($500,000) for the Town's existing businesses in

development or redevelopment costs. This minimum investment caimot include

the cost of acquisition of the property.

d. The Applicant's equity contribution (excluding all debt, local, state, and federal

support including tax credits, grants, and other support) to the project is a minimum

of ten percent ( 10%) of the development or redevelopment costs.

e. Reasonable build-out timeline for investment and completion of construction

with documentation indicating the build-out completion plans with supporting

market/feasibility information.

f. Developer has pursued use of other available funding and incentives and has

integrated other sources to the extent possible.

g. Developer provides sufficient financial information as deemed necessary by the

Town for pla1ming and administration of the TIF District including information for

the consideration of TIF District and CEA approval and amrnal information

follo\ving TIF District and CEA approval on the status of the development

including a description of development completed, total jobs created, total jobs

retained, jobs created and retained for Bloomfield residents, and total private

investment made.

h. Submission of any other documentation requested by the Town to help ensure that the

Town and its residents will benefit through new investment, new employment, and/or

other public and quality of life benefits.

7. CEA Application Requirements

The Town shall utilize an application form that includes at a minimum the following

information:

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P&C Draft 7/22/2021

a. Name and contact information of applicant and owner if separate; attoriley if

applicable

b. Tax Map and Lot # of property (or properties) for which TJF assistance is being

requested

c. Zoning District(s)

d. List of any other local zones or districts the property is within that relate to tax

assessment or payments, including but not limited to fire districts, city taxes, sewer

mill rates, etc.

e. Current original assessed value of taxable real property

f. Description of proposed project

g. Description of proposed use(s) for site (residential , conunercial, retai l, industrial ,

etc.)

h. Description of how the proposed project meets the Town's TIF purposes as stated

in its TIF District Master Plan and this TIF Policy

1. Estimated permanent jobs to be created and/or retained resulting from development

J. Estimated development costs

k. Estimated development timetable including project start, completion, and any

phasing if applicable

L Statement that the applicant demonstrates the financial capacity to undertake the

project and provides evidence in support of this capacity. Evidence will include but is

not limited to:

i. Development budget and pro-fonna

ii . Financial commitments of project lenders

iii. A project implementation plan and schedule

m. Description of any other local, state, or federa l support being used to finance

project

n. Statement that the requested TIF project would not otherwise occur "but for"

assistance tlu·ough TIF

Confidentiality: All such information provided by the Applicant shall be kept

confidential to the ex tent permitted by law. 10

P&C Draft 7/22/2021

Other Requirements: The creation and approval of a TIF District Master Plan shall not

relieve the Developer from complyjng with any other regulatory and/or permitting

requirements which may be necessary as part of the Developer's project such as site plan,

wetlands, building permits, etc.

Application Fee: At the time of the final application submission and after preliminary

advisement by Town staff, a non-refundable fee of $5,000 will be made by the applicant to

help fund Town expenses for staff time and any other direct expenses such as required legal

and other professional fees.

8. CEA Application Process

A property owner, or a developer that has secured an interest in real property within an

approved or proposed TIF District, may approach the Town seeking the potential use of a

CEA. If a developer, the property interest must include sufficient rights to purchase the

property upon a definitive event. The steps outlined below detail the full CEA approval

process.

Step 1: Preliminary Advisement with applicant by Town Staff (Planning and Economic

Development (PED), Finance Department, and Tax Assessor)

Step 2: Application submission to PED with all required information supplied by

applicant

Step 3: Review and Recommendation by TIF Advisory Committee

Step 4: Review and approval by PED, Finance Department and Tax Assessor

Step 5: Review and approval by Town Manager

Step 6: Submission to Tovm Council for review and approval

Step 7 : Implementation and tracking by Town Staff

Additional CEA process and requirements may be contained within any individual TIF District

Master Plan that add to or exceed the requirements contained in this policy.

11

9. Amendment procedure

P&C Draft 7/22/2021

Amendments to this policy shall be completed in the same manner as the adoption of this

policy.

12

APPENDIX A

I . Glossary of Tax Increment Financing Terms

P&C Draft 7/22/2021

a. Captured Assessed Value - the amount, as a percentage or stated sum (up to the

maximum specified in each TIF District Master Plan), of increased real assessed

value that is utilized from year to year to finance project costs in connection with

any TIF District.

b. Credit Enhancement Agreement - Town's written agreement with developer or

business to return a portion of real properly taxes paid annually over a specified

period of time to offset development costs

c. Current Assessed Value - the assessed value of all taxable real property within a TIF

District as of October first of each year that the TIP District remains in effect.

d. Incremental Assessed Value - the valuation amount by which current assessed value

of a TIF District exceeds the original assessed value of such TIF District. If the

current assessed value is equal to or less than the original assessed value, there is no

incremental assessed value.

e. Original Assessed Value (OAV) - assessed value of all taxable real property (land &

buildings) within a TIP District as of October first of the tax year immediately

preceding the year in vvhich the TIF District was established by the Town.

f. Tax Abatement - Connecticut law allowing communities to reduce a portion of

property taxes owed for specified reasons for a fixed time period of time.

g. TIF District - Those property(ies) wholly within the corporate limits of the

municipality that have been established and designated as such pursuant to the

Connecticut General Statutes and that is to be developed under the TIF District

Master Plan applicable to such district.

h. TIF District Master Plan - a statement of means and objectives prepared and

approved by the municipality, including, but not limited to, the Tax Increment

Finance Districts Master Plan: Town Center, Tobey Road, And Blue Hills adopted

and approved by the Town Council on February 22, 2021, relating to a TIF

District designed to provide new employment opportunities, retain existing

employment, provide housing opportunities, improve or broaden the tax base or

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construct or improve the physical facilities and structures through the

development of industrial , commercial , residential , retail and mixed use, transit

oriented development, dovmtown development or any combinati on thereof, as

described in section 7-339ff of the Connecticut General Statutes.

i. TIF Revenues - revenues generated by incremental real assessed value within a TIF

District

14

ACTIVE/80120.2/MANDREANN9402 147v8

TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Manage1

DATE:

RE:

August 6, 2021

FY 20/21-94: ADOPTION OF RESOLUTION - CONNECTICUT STATE LIBRARY FOR A HISTORIC DOCUMENTS PRESERVATION GRANT

Please review the attached memorandum from Purchasing & Risk Manager Nancy Haynes regarding a state grant for the proposed new Prosser Library. As you will recall back in June, you authorized the submittal of a Notice oflntent and now the application is due by September 151 •

Should Council wish to move forward, the following motion would be in order:

WHEREAS, the Town Council of the Town of Bloomfield has met to consider and act upon a Resolution approving and authorizing Philip K. Schenck, Jr., Interim Town Manager, or his designee, to complete and submit an application to the State Public Librmy Consh·uction Grant FY 2021122 Category 1, for new construction to replace the existing Prosser Public Librmy and to execute any and all documents which it deems to be necessmy or appropriate;

BE IT RESOLVED, that Philip K. Schenck, Jr., as Interim Town lvlanager of the Town of Bloomfield, or his designee, is authorized and dh·ected to execute and to deliver any and all documents on behalf of the Tmvn of Bloomfield to effectuate the above as outlined above and herein.

To:

Departmentof Finance

INTER-DEPARTMENTAL MEMORANDUM

Philip K. Schenck Jr., Interim Town Manager

From: Nancy Haynes, Purchasing and Risk Manager

Date: August 4, 2021

Re: Application for State Grant for Public Libraiy Consb.uction

Attached is a Resolution authorizing the Town Manager to sign the application for the State grant for public libraiy consb.·uction. This paiticular grant is for the proposed new Prosser Libra1y, and under the terms of the program, grants are given in amounts up to $1 million. The grant program provides grants for public libraiy construction projects that create additional usable libraiy space.

The Town Council authorized the submittal of a Notice of Intent for the grant on June. The Notice was submitted, and now the actual application is due on or before September 1st. The application requires that the applicant's governing body authorize the submission of the application by an official of the municipality and authorize the official to execute a conb.·act with the Connecticut State Libraiy for a state Public Libraiy Consb.uction grant.

It is recommended that this Resolution be approved.

Should the Council wish to move fo1ward, the following resolution would be in order:

WHEREAS, the Town Council of the Town of Bloomfield has met to consider and act upon a Resolution approving and authorizing Philip K. Schenck, Jr., Interim Town Manager, or his designee, to complete and submit an application to the State Public Librmy Construction Gmnt FY 2021-22 Category 1,jor new construction to replace the existing Prosser Public Libmy and to execute any and all documents which it deems to be necessary or appropriate

BE IT RESOLVED, that Philip K. Schenck, Jr., as Interim Town Manager of the Town of Bloomfield, or his designee, is authorized and directed to execute and to deliver any and all documents on behalf of the Town of Bloomfield to effectuate the above as outlined above and herein.

WHEREAS, the Town Council of the Town of Bloomfield has met to consider and act upon a Resolution

approving and authorizing Philip K. Schenck, Jr., Interim Town Manager, or his designee, to complete

and submit an application to the State Public Library Construction Grant FY 2021-22 Category 1, for new

construction to replace the existing Prosser Public Libray and to execute any and all documents which it

deems to be necessary or appropriate

BE IT RESOLVED, that Philip K. Schenck, as Interim Town Manager of the Town of Bloomfield, or his

designee, is authorized and directed to execute and to deliver any and all documents on behalf of the

Town of Bloomfield to effectuate the above as outlined above and herein.

TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Manager

DATE: August 6, 2021

RE: FY 20/21-95: BOND PROJECT RESOLUTIONS

Please review the attached memorandum and supporting documentation from Purchasing & Risk Manager Nancy Haynes regarding the bond resolutions to place the Libraries and Filley Park­Restoration and Improvements projects on the ballot for referendum in November.

The projects were referred to the various commissions and received favorable feedback. The resolutions are now back on the agenda for approval of the bond resolutions and to set the referendum date ( 11 /2/21) and approve the details of the referendum.

Should Council wish to move forward the following motions would be in order:

Move to approve following the resolutions .

Department:of Finance

INTER-DEPARTMENTAL MEMORANDUM

To: Philip K. Schenck Jr., Interim Town Manager ~sf From: Nancy Haynes, Purchasing and Risk Manager

Date: August 4 , 2021

Re: Town Council Meeting 8/9/21; Item 20/21-95

At the June 28, 2021 Town Council meeting, bond resolutions were introduced to place the Town Libraries and Filley Park Restoration and Improvements projects on the ballot for referendum on the November 2, 2021 election.

The projects were referred to public hearing, Finance Subcommittee and Town Planning and Zoning Commission for an 8-24 heating. The public hearing was held on July 12, 2021, and the projects had favorable feedback from the public who spoke. The Finance Subcommittee, at its July 19, 2021 meeting, recommended approval of the resolutions. The Planning and Zoning Coommission, at its July 22, 2021 meeting, unanimously recommended approval of the projects following an 8 -24 hearing.

The resolutions now come back to the Town Council to (1) approve the bond resolutions and (2) set the referendum date (November 2, 2021) and approve the details of the referendum. I have attached the necessaiy resolutions, which have been prepared by the Town's bond counsel.

It is recommended that these Resolutions be approved.

Item 20/21 -95

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RESOLUTION OF THE TOWN COUNCIL AUGUST 9, 2021

(Improvements to Town Libraries)

RESOLVED, that the resolution entitled "RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROPRIATING $29,255,000 FOR IMPROVEMENTS TO TOWN LIBRARIES AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT TO FINANCE THE APPROPRIATION," as introduced at the Town Council meeting held June 28, 2021 and with respect to which a public hearing was held on July 12, 2021, is hereby adopted; that the fu ll text of the resolution be recorded with the minutes of this meeting; and, that the Town Clerk and the Clerk of the Council are hereby directed to provide due and legal notice of the passage of the resolution.

FURTHER RESOLVED, that the resolution be submitted to the electors of the Town for approval or disapproval at referendum to be held Tuesday, November 2, 2021 , in conjunction with the election to be held on that same date. The Town Clerk is directed to publish notice of the referendum, which shall be incorporated into the notice of said election. The ballot heading for the resolution shall read as follows:

"SHALL THE TOWN OF BLOOMFIELD APPROPRIATE $29,255,000 FOR IMPROVEMENTS TO TOWN LIBRARIES AND AUTHORIZE THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT TO FINANCE THE APPROPRIATION?"

Electors approving the resolution shall vote "Yes" and those opposed to the resolution shall vote "No". Polls shall be open between the hours of 6:00 a.m. and 8 p.m.

FURTHER RESOLVED, that the Town Clerk is directed and authorized to prepare and distribute a concise explanatory text regarding the question for the approval or disapproval of the resolution, and the Town Manager is authorized, in such official's discretion, to prepare and distribute additional explanatory materials regarding said question; such text and explanatory material is to be subject to the approval of the Town Attorney and to be prepared and distributed in accordance with Section 9-369b of the General Statutes of Connecticut, Revision of 1958, as amended.

* * * * * * * * *

Attachment to Minutes: Bond Resolution

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RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROPRIATING $29,255,000 FOR IMPROVEMENTS TO TOWN LIBRARIES AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT

TO FINANCE THE APPROPRIATION RESOLVED,

(a) That the Town appropriate TWENTY-NINE MILLION TWO HUNDRED FIFTY­FIVE THOUSAND DOLLARS ($29,255,000), for costs related to improvements to Town libraries, consisting of (a) a new Prosser Library, contemplated to include, but not limited to demolition of the existing site structures, design, construction, furnishing and equipping of a new approximately 28,000 square foot facility, and (b) renovations and an addition to the P. Faith McMahon Wintonbury Library, contemplated to include, but not limited to renovation the existing 6,023 square foot building, and construction of an approximately 2,895 square foot addition; both will be for the provision of programming space for public library purposes and activities, including physical housing of adult, children and youth books, non-print collections, small group meetings/training space, public computer access space, individual/group study, teen space, children's programming, staff s011ing, cafe, where practical. The appropriation may spent for demolition, design, construction, site work, parking, lighting, security, furnishings, equipment, materials, utilities, landscaping, energy saving and renewable energy features, permitting costs, project management, including but not limited to a clerk of the works administrative costs, architects' fees, engineering and other consultant fees, legal fees net interest on borrowings and other financing costs, and other expenses related to the project or its financing. The Town Council, or such building committee or such other Town officers or officials as are authorized by the Town Council, is authorized to dete1mine the scope and particulars of the project; and may reduce or modify the scope of the project, including the deletion of elements of the project, and the entire appropriation may be expended on the project as so reduced or modified.

(b) That the Town issue its bonds or notes in an amount not to exceed TWENTY-NINE MILLION TWO HUNDRED FIFTY-FIVE THOUSAND DOLLARS ($29,255,000) to finance the appropriation for the project. The amount of the bonds or notes issued shall be reduced by the amount of grants or other funds, if any, received by the Town for the project and not separately appropriated to pay additional costs of the project. The bonds or notes shall be issued pursuant to Section 7-369 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

(c) That the Town issue and renew its temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes and the receipt of grants or other funds received for the project. The amount of the notes outstanding at any time shall not exceed TWENTY-NINE MILLION TWO HUNDRED FIFTY-FIVE THOUSAND DOLLARS ($29,255,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town, secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes of Connecticut, Revision of 1958, as amended, if the notes do not mature within the time permitted by said Section 7-378.

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( d) That the Town Manager and either the Town Treasurer or the Director of Finance shall sign the bonds or notes by their manual or facsimile signatures. The law firm of Pullman & Comley, LLC is designated as bond counsel to approve the legality of the bonds or notes. The Town Manager and either the Town Treasurer or the Director of Finance are authorized to determine the amount, date, interest rates, maturities, redemption provisions, form and other details of the bonds or notes; to designate one or more bank or trust company to be certifying bank, registrar, transfer agent and paying agent for the bonds or notes; to provide for the keeping of a record of the bonds or notes; to sell the bonds or notes at public or private sale; to deliver the bonds or notes; and to perform all other acts which are necessary or appropriate to issue the bonds or notes.

(e) That the Town hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that costs of the refunding may be paid from temporary advances of available funds and that the Town reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for the refunding. The Town Manager and either the Town Treasurer or the Director of Finance are authorized to amend such declaration of official intent as they deem necessary or advisable and to bind the Town pursuant to such representations and covenants as they deem necessary or advisable in order to maintain the continued exemption from federal income taxation of interest on the bonds, notes or temporary notes authorized by this resolution, if issued on a tax-exempt basis, including covenants to pay rebates of investment earnings to the United States in future years .

(f) That while it is anticipated that the bonds, notes or temporary notes will qualify as tax-exempt bonds, the Town Manager and either the Town Treasurer or the Director of Finance are authorized, upon the advice of bond counsel, to issue all or any portion of the bonds, notes or temporary notes as obligations the interest on which is includable in the gross income of the owners thereof for federal income tax purposes and it is hereby found and determined that the issuance of any such bonds, notes or temporary notes is in the public interest.

(g) That the Town Manager and either the Town Treasurer or the Director of Finance are authorized to make representations and enter into written agreements for the benefit of holders of the bonds, notes or temporary notes to provide secondary market disclosure information, which agreements may include such terms as they deem advisable or appropriate in order to comply with applicable laws or rules pertaining to the sale or purchase of such bonds, notes or temporary notes.

(h) That the Town Council, the Town Manager, the Town Treasurer, the Town Manager, the Director of Finance, and the other proper officers and officials of the Town are authorized to take any other action which is necessary or desirable to enable the Town to complete the project and to issue bonds, notes or temporary notes to finance the aforesaid appropriation.

(i) That this resolution shall be effective when approved in accordance with the requirements of Section 310 of the Town Charter by majority vote of the qualified electors voting thereon following adoption by the Town Council.

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Item 20/21-95

RESOLUTION OF THE TOWN COUNCIL AUGUST 9, 2021

(Filley Park Restoration and Improvements)

RESOLVED, that the resolution entitled "RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROPRIATING $2,000,000 FOR RESTORATION AND IMPROVEMENTS TO FILLEY PARK AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT TO FINANCE THE APPROPRIATION," as introduced at the Town Council meeting held June 28, 2021 and with respect to which a public hearing was held on July 12, 202 1, is hereby adopted; that the full text of the resolution be recorded with the minutes of this meeting; and, that the Town Clerk and the Clerk of the Council are hereby directed to provide due and legal notice of the passage of the resolution.

FURTHER RESOLVED, that the resolution be submitted to the electors of the Town for approval or disapproval at referendum to be held Tuesday, November 2, 2021, in conjunction with the election to be held on that same date. The Town Clerk is directed to publish notice of the referendum, which shall be incorporated into the notice of said election. The ballot heading for the resolution shall read as follows:

"SHALL THE TOWN OF BLOOMFIELD APPROPRIATE $2,000,000 FOR RESTORATION AND IMPROVEMENTS TO FILLEY PARK AND AUTHORIZE THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT TO FINANCE THE APPROPRIATION?"

Electors approving the resolution shall vote "Yes" and those opposed to the resolution shall vote "No". Polls shall be open between the hours of 6:00 a.m. and 8 p.m.

FURTHER RESOLVED, that the Town Clerk is directed and authorized to prepare and distribute a concise explanatory text regarding the question for the approval or disapproval of the resolution, and the Town Manager is authorized, in such official's discretion, to prepare and distribute additional explanatory materials regarding said question; such text and explanatory material is to be subject to the approval of the Town Attorney and to be prepared and distributed in accordance with Section 9-369b of the General Statutes of Connecticut, Revision of 1958, as amended.

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Attachment to Minutes: Bond Resolution

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RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROPRIATING $2,000,000 FOR RESTORATION AND IMPROVEMENTS TO

FILLEY PARK AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT TO FINANCE THE APPROPRIATION

RESOLVED,

(a) That the Town appropriate TWO MILLION DOLLARS ($2,000,000), for costs related to the restoration and improvements to Filley Park, contemplated to include, but not limited to a main access bridge, natural playgrounds, rehabilitation and creation of trails, educational signage, creation of a great lawn area, open air pavilion, north and south parking lots, connecting walkways, utilities, lighting, landscaping, and other site work creating passive recreational and educational uses. The appropriation may spent for design, construction, furnishings, equipment, materials, utilities, permitting costs, project management, including but not limited to a clerk of the works administrative costs, architects' fees, engineering and other consultant fees, legal fees net interest on borrowings and other financing costs, and other expenses related to the project or its financing. The Town Council, or such building committee or such other Town officers or officials as are authorized by the Town Council, is authorized to determine the scope and particulars of the project; and may reduce or modify the scope of the project, including the deletion of elements of the project, and the entire appropriation may be expended on the project as so reduced or modified.

(b) That the Town issue its bonds or notes in an amount not to exceed TWO MILLION DOLLARS ($2,000,000) to finance the appropriation for the project. The amount of the bonds or notes issued shall be reduced by the amount of grants or other funds, if any, received by the Town for the project and not separately appropriated to pay additional costs of the project. The bonds or notes shall be issued pursuant to Section 7-369 of the General Statutes of Connecticut, Revision of 1958, as amended, and any other enabling acts. The bonds or notes shall be general obligations of the Town secured by the irrevocable pledge of the full faith and credit of the Town.

(c) That the Town issue and renew its temporary notes from time to time in anticipation of the receipt of the proceeds from the sale of the bonds or notes and the receipt of grants or other funds received for the project. The amount of the notes outstanding at any time shall not exceed TWO MILLION DOLLARS ($2,000,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be general obligations of the Town, secured by the irrevocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes of Connecticut, Revision of 1958, as amended, if the notes do not mature within the time permitted by said Section 7-378.

(d) That the Town Manager and either the Town Treasurer or the Director of Finance shall sign the bonds or notes by their manual or facsimile signatures. The law firm of Pullman & Comley, LLC is designated as bond counsel to approve the legality of the bonds or notes. The Town Manager and either the Town Treasurer or the Director of Finance are authorized to determine the amount, date, interest rates, maturities, redemption provisions, form and other details of the bonds or notes; to designate one or more bank or trust company to be certifying bank, registrar, transfer agent and paying agent for the bonds or notes; to provide for the keeping of a record of the bonds or notes; to sell the bonds or notes at public or private sale; to deliver the bonds or notes; and to perform all other acts which are necessary or appropriate to issue the bonds or notes.

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(e) That the Town hereby declares its official intent under Federal Income Tax Regulation Section 1.150-2 that costs of the refunding may be paid from temporary advances of available funds and that the Town reasonably expects to reimburse any such advances from the proceeds of borrowings in an aggregate principal amount not in excess of the amount of borrowing authorized above for the refunding. The Town Manager and either the Town Treasurer or the Director of Finance are authorized to amend such declaration of official intent as they deem necessary or advisable and to bind the Town pursuant to such representations and covenants as they deem necessary or advisable in order to maintain the continued exemption from federa l income taxation of interest on the bonds, notes or temporary notes authorized by this resolution, if issued on a tax-exempt basis, including covenants to pay rebates of investment earnings to the United States in future years.

(f) That while it is anticipated that the bonds, notes or temporary notes will qualify as tax-exempt bonds, the Town Manager and either the Town Treasurer or the Director of Finance are authorized, upon the advice of bond counsel, to issue all or any portion of the bonds, notes or temporary notes as obligations the interest on which is includable in the gross income of the owners thereof for federal income tax purposes and it is hereby found and determined that the issuance of any such bonds, notes or temporary notes is in the public interest.

(g) That the Town Manager and either the Town Treasurer or the Director of Finance are authorized to make representations and enter into written agreements for the benefit of holders of the bonds, notes or temporary notes to provide secondary market disclosure information, which agreements may include such terms as they deem advisable or appropriate in order to comply with applicable laws or rules pe1taining to the sale or purchase of such bonds, notes or temporary notes.

(h) That the Town Council, the Town Manager, the Town Treasurer, the Town Manager, the Director of Finance, and the other proper officers and officials of the Town are authorized to take any other action which is necessary or desirable to enable the Town to complete the project and to issue bonds, notes or temporary notes to finance the aforesaid appropriation.

(i) That this resolution shall be effective when approved in accordance with the requirements of Section 310 of the Town Charter by majority vote of the qualified electors voting thereon following adoption by the Town Council.

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TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Manager

DATE:

RE:

August 6, 2021

FY 21 /22-08: ADOPTION OF RESOLUTION - BLUE HILLS A VENUE COMPLETE STREETS - PHASE 2

Please review the attached memorandum and supporting documentation from Town Engineer Jonathan Thiesse regarding Blue Hills A venue Complete Streets.

The State Bond Commission has authorized $600,000 Urban Action Grant for this project; however, the Town is required to enter into an agreement with the State in order to access the funds.

Should Council wish to move forward, the following motion would be in order:

}vfove to approve the following resolution:

1. That it is cognizant of the of the conditions and prerequisites for the state financial assistance imposed by Public Act 79-607, as amended Sec. 21 .

2. That the filing of an application for State financial assistance by Town of Bloomfield for the Blue Hills Avenue Complete Streets Program - Phase 2 project in an amount not to exceed $600, 000 is hereby approved and that Town Afanager - Philip K. Schenck, Jr. is authorized to execute and file such application with the Connecticut Department of Economic and Community Development, to provide such additional information, to execute such other documents as may be required, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an agreement is offered, to execute any amendments, decisions, and revisions thereto, and to act as the authorized representative of Town of Bloomfield.

Memorandum

To: Philip Schenk, Jr., Interim Town Manager

From: Jonathan Thiesse, Town Engineer

Date: August 4, 2021

Subject: Authorization for Blue Hills Avenue Complete Streets - Phase 2 Project

TOWll OF BLOOMFIELD

000 BLOOMFIELD /\VEN UC

OLOOMrlCLO, CT 06002·3537

UGO· 769-3524

The State Bond Commission has authorized a $600,000 Urban Action Grant to the Town for the Blue Hills Avenue Complete Streets - Phase 2 project. The Phase 2 project will extend the complete streets improvements proposed in the Phase 1 project north along Blue Hills Avenue from Elizabeth Avenue to Britton Drive. Preliminary design, environmental survey, and public information session that were previously completed included both the Phase 1 and Phase 2 projects.

The Town is required to enter into a standard Assistance Agreement with the State of Connecticut in order to access these grant funds. This resolution authorizes the Town Manager to execute the Agreement and other necessary documents associated with the grant administration.

Authorization for Blue Hills Avenue Complete Streets - Phase 2 Project - Grant Support

Moved: By the Town Council:

1. That it is cognizant of the of the conditions and prerequisites for the state financial assistance imposed by Public Act 79-607, as amended Sec. 21.

2. That the filing of an application for State financial assistance by Town of Bloomfield for the Blue Hills Avenue Complete Streets Program - Phase 2 project in an amount not to exceed $600,000 is hereby approved and that Town Manager - Philip K. Schenck, Jr. is authorized to execute and file such application with the Connecticut Department of Economic and Community Development, to provide such additional information, to execute such other documents as may be required, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an agreement is offered, to execute any amendments, decisions, and revisions thereto, and to act as the authorized representative of Town of Bloomfield.

Summary:

The State Bond Commission has authorized a $600,000 Urban Action Grant to the Town for the Blue Hills Avenue Complete Streets - Phase 2 project. The Phase 2 project will extend the complete streets improvements proposed in the Phase 1 project north along Blue Hills Avenue from Elizabeth Avenue to Britton Drive. Preliminary design, environmental survey, and public information session that were previously completed included both the Phase 1 and Phase 2 projects.

The Town is required to enter into a standard Assistance Agreement with the State of Connecticut in order to access these grant funds . This resolution authorizes the Town Manager to execute the Agreement and other necessary documents associated with the grant administration.

DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT

STATE OF CONNECTICUT (AN EQUAL OPPORTUNITY EMPLOYER)

C ERTIFIED RESOLUTION OF THE G OVERNING B ODY

I, Marguerite Phillips , (Name of Official)

Town Clerk (Title of Official)

, certify that below is a true and correct copy of a

resolution duly adopted by Town of Bloomfield ~------------------------~ (Name of the Applicant)

at a meeting of its Town Council ~-------------------------------(Governing Body)

duly convened on and which has not been rescinded or modified in ~-----------~

(Meeting Date)

any way whatsoever and is at present in full force and effect.

(Date) (Signature and Title of Official)

SEAL

WHEREAS, pursuant to Public Act 79-607, as amended Sec. 21 --------------------------~

(State Statutory Reference)

the Connecticut Department of Economic and Community Development is authorized to extend financial

assistance for economic development projects; and WHEREAS, it is desirable and in the public interest

that the Town of Bloomfield make an application to the State for (Applicant)

$600.000 in order to undertake the Blue Hills A venue Complete Street Program (Name and Phase of Project)

--=-P'"""h=a=s~e~2--=P--=r"""o""'j e~c--.t ---------------and to execute an Assistance Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE

Town Council (Governing Body)

1. That it is cognizant of the conditions and prerequisites for the state financial assistance imposed by

Public Act 79-607, as amended Sec. 21 (State StatutOI)' Reference)

2. That the filing of an application for State financial assistance by

Town of Bloomfield (Applicant)

Revised 07 /29/09

for the Blue Hills A venue Complete Streets Program - Phase 2 Project in an amount not to exceed $600,000 is hereby approved and that

Town Manager- Philip K. Schenck, Jr. (Title and Name of Authorized Official)

is authorized to execute and file such application with the Connecticut Department of Economic and Community Development, to provide such additional information, to execute such other documents as may be required, to execute an Assistance Agreement with the State of Connecticut for State financial assistance if such an agreement is offered, to execute any amendments, decisions, and revisions thereto, and to act as the authorized representative of

Town of Bloomfield

(Name of Applicant)

Revised 07 /29/09

TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Mana

DATE: August 6, 2021

RE: FY 21/22-09: TAX REFUNDS

Please see the attached memorandum and tax refund list asking Council to approve tax refunds.

Should Council wish to move forward, the following motion would be in order:

Nfove that tax refunds (per the attached list) be approved in accordance ·with the

memorandum dated August 4, 2021.

To: Curtis Eatman, Finance Director

From: Jean G. Kitchens, Tax Collector

Date: August 4, 2021

RE: Tax Refunds

The attached requests for refunds of property taxes are submitted for your approval in accordance with Section 12 of the Connecticut General Statutes.

The refunds for Daimler Trust, Honda Lease Trust, and Toyota Lease Trust are for leased vehicles removed or protated from our tax rolls after the taxes were paid.

The refunds for real estate taxes were from duplicate payments made by the tax payers, tax payers at closings and from the lending institutions.

August Refund Listing Customer Name List Number Amount refunded

Acar Leasing LTD 2020 MV $ 443.43

2019 MS $ 68.24

Banks Louise 2020 MV $ 23.27

Barnett Glen

Barnett Annmarie 2020 MV $ 33.03

Bartlett Brainard 2020 MV $ 62.87

Befera Suzette 2020 MV $ 26.81

Core logic 2018 MV $ 347.94

2019 MV $ 326.35

Creary Jacqueline 2018 MV $ 301.30

Daimler Trust 2020 MV $ 1,126.42 Several Leased Vehicles

Dally Romando 2019 MS $ 25.69

Davis Dan JR 2020 MV $ 26.01

David Gilbert 2020 MV $ 30.81

Farrell Lenore 2020 MV $ 231.00

Ford Motor Credit 2020 MV $ 833.84

Garrison Sheilda

Garrison George 2020 MV $ 51.94

Glover Tracy

Dillard Joseph 2020 MV $ 64.42

Hammersmith Daniel 2020 RE $ 1,603.99

Hanaway Kathy 2020 MV $ 63.83

Harris Shawn 2020 MV $ 17.06

Harrison Dennis 2020 MV $ 61.16

Honda Lease Trust 2020 MV $ 1,115.95 Several leased vehicles

Johnson Johnny

Johnson Florence 2020 MV $ 68.32

Jp Morgan Chase Bank 2020 MV $ 277.70

2020 MV $ 71.30

Lereta LLC 2020 RE $ 4,440.89 Duplicate Real Estate Payment

Lewis-Muhammad Althea 2019 MV $ 40.81

Nair & Levin- Estate of Sharon Morse 2020 MV $ 35.98

Northwest Community Bank 2020 RE $ 1,608.69 Duplicate payment

Mike Albert LTD 2019 MV $ 181.76

2016 MV $ 2.00

Nembhard Akenio 2019 MV $ 347.01

2018 MV $ 391.24

Sponzo Enterprises LLC 2020 pp $ 1,500.00 Duplicate payment

Stephenson Andrew 2020 MV $ 42.69

Stewart Civel 2020 MV $ 27.55

Toyota Lease Trust 2020 MV $ 1,449.73 Several leased vehicles

Wa lker Jerry 2020 MV $ 60.59

Ward Jaime 2020 MV $ 101.61

TOTAL REFUNDS $ 17,533.23

TO: Town Councilors

FROM: Philip K. Schenck, Jr., Interim Town Mana r

DATE: August 6, 2021

RE: FY 21/22-10 - APPOINTMENT TO THE COMMISSION AGING

Please review the attached memorandum dated August 5111 from Town Clerk Marguerite Phillips regarding the following appointment to the Commission on Aging.

Should Council wish to move forward, the following motion would be in order:

Move to make the following appointment to the Commission on Aging:

kfarie MacDonald (R) 6 Timothy Lane

To: Philip K. Schenck Jr., Interim Town Manager

From: Marguerite Phillips, Town Clerk CCTC CMC

CC: Suzette DeBeatham-Brown, Mayor Stephanie Calhoun, Chair Committee on Committees Chair Conunittee on Committee Members Town Council Sharron Howe, Assistant to the Town Manager India Rogers, Clerk to the Council

Date: August 5, 2021

At their August 4, 2021 meeting Committee on Conunittees voted to reconm1end the following for appointment at your next Town Council meeting on August 9, 2021. Thank you

• Commission on Aging has a Republican vacancy due to Ann Leavitt moving out of town. COA has recommended and the Republican Party has nominated Marie MacDonald (R) 6 Timothy Lane. The term ends 11/2021 and No disclosure is required.

• Emergency Management System (EMS) has 1 Republican Vacancy. This is a 9 member board with a term ending 11/2021. No Disclosure is required. Seth Pitts (R) 108 Duncaster Road has been nominated by the Republican Party.

comoncomaugust2 lrecommend

TO: Town Councilors

FROM: Philip K. Schenck, Jr. , Interim Town Manage

DATE: August 6, 2021

RE: FY 21/22-11 - EMERGENCY MANAGEMENT SYSTEM BOARD

Please review the attached memorandum dated August 5111 from Town Clerk Marguerite Phillips regarding the following appointment to the Emergency Management System Board

Should Council wish to move forward, the following motion would be in order:

.Move lo make the following appointment to the Emergency Management System Board:

Seth Pills (R) 108 Duncaster Road

TO:

FROM:

DATE:

RE:

Town Councilors ~

Philip K. Schenck, Jr., Interim Town ManagelV

August 6, 2021

FY 21-22-12: SETTLEMENT OF PENDING LITIGATION

This item was placed on the agenda at the request of Attorney Needelman and will be discussed in Executive Session.

Departmentof Finance

INTER-DEPARTMENTAL MEMORANDUM

To: Philip K. Schenck Jr., Interim Town Manager

From: Nancy Haynes, Pw·chasing and Risk Manager

Date: July 16, 2021 / Re: June Monthly Financial Report 2020-2021

CC: Curtis Eabnan, Finance Director

Attached are reports of Revenue and Expenditures through the month ending June 2021, the eleventh month in the 2020-2021 fiscal year. Total revenue received is at 103.2% of budgeted compared to 102.7% from same time period a year ago. Expenditures are at 96.9% of the total budget, compared to 97.3% for the same time period in 2019-2020. Projections through the end of the year are also provided, and reflect the previously approved 4th quarter transfers. I anticipate changes as the Town moves through the year end close out process.

Revenue

• Tax collections through June are showing at 1044% of budgeted which is ahead the rate of 101.6% for the same period in fiscal 2019-2020. This is consistent with previous reports, and like other communities, reflects the unexpected minimal impact COVID-19 has had on tax collections for this year. Adjusbnents for pre-payments (taxes paid in FY 2021 attributed to FY 2022) are reflected.

• The Town has received all the budgeted education and other state grants reflected in the FY 2020-2021 budget.

• Building/Demolitions Permit revenues brought in 169% of budgeted revenue. The Town is fortunate that some recently approved project are reflected in commercial permit activity, as the increase is p1imarily due to several larger commercial constmction projects. There are June credit card transactions that have yet to be posted, however the revenue is reflected in the year end projections.

• The Real Estate Conveyance Tax continues to show strong perlormance. 244% of the projected revenue has been realized after just the first ten months of the fiscal year. The pandemic has resulted in a seller's real estate market which is reflected in the conveyance tax.

Expenditures

• Overall, expenditures through the month of June are about 96.9% of the year's total budget, which is slightly lower than June 2020 of 97.3%. Current year expenditures include $944.454 in encumbrances, i.e. purchase orders that have been talcen out for various accounts but for which funds have not yet

been expended. Discounting the encumbrances, expenditures are 95.9% of the budget.

• Expenditure projections are provided through the end of the fiscal year. Line item transfers previously approved, including the $606,892 in OPEB prepayments approved for the 2021-22 budget have been factored in.

• Based on current projections, the $2.5 million budgeted draw from the unassigned fund balance for FY 2022 will not be needed and the Town will end the year with a respectable fund balance.

As always, let me know if you have further questions.

Town o f Bloomfield

S tatu s of Revenues and Exp e nditu r es As o f 6 /30 /21

ADOPTED Revised Year to Date ' Pr ojected Variance REVENUES 2020-2021 2020-2021 Asof6/30/21 As of 6/30/21 (under)

Taxes and Assessments 80,432,940 80,432,940 83,960,286 83,960,286 3,527,346 State Education Grants 5.458,571 5,458,571 5.434.421 5.434.421 (24,150) St. Grants-Property Tax Relief 589,618 589,618 561,458 561,458 (28,160) Other State & Federal Grants 471,321 471,321 723,019 723,019 251,698 Use of Assets 1,109,762 1,109,762 172,825 172,825 (936,937) Miscellaneous Revenue 920,000 920,000 115,774 865,774 (54,226) Licenses and Permits 828,350 828,350 l,456,781 1,492,072 663,722 Fees and Service Charges 1,168,350 1,168,350 1,468,744 1,501,938 333,588

TOTAL REVENUES 90,978,912 90,978,912 93,893,308 94,711,793 3,732,881

ADOPTED REVISED Yem· to Date P1·ojectcd Va dance FUNCTION &ACTIVITY 2020-2021 2020-2021 As of 6/30/21 I As of 6/30/21 (ovc1·)

EXPENDITURES Town Administration 4,353,516 4.404,915 4,297,057 4,337,462 67.453 Boards & Agencies 209,805 203,393 194.494 194.493 8,900 Planning and Development 1,583,590 1,516,497 l ,494,657 l,494,657 21,840 Public Safety 10,505,194 9,855,798 9,659,350 9,669,647 186,151 Public Works 5,693,719 5.497.607 5,344,362 5,419,362 78,245 Leisure Services 875,119 874,818 869,326 874,326 491 Public Libra1y 2,129,020 2,115,020 2,104,747 2,108,093 6,927 Human Services 2,156,057 2,192.470 2,152,300 2,i57,800 34,670 Facilities Sen~ces 0 0 0 0 0 Fixed Charges 13,362,561 14,203,064 13,553,072 14,192,564 10,500 Miscellaneous Charges 239,000 214,000 144,132 149,132 64,868 Debt Sen~ce 7,806,892 7,806,892 7,768,430 7,768,430 38,462 Board of Education 45,164,lll 45,164,u1 43,564,650 45,164,111 0 Operating Transfers Out 560,327 590,327 590,327 600,827 (10,500)

0 TOTAL T OW N BUDGET 94,638,912 94,638,912 91,736,903 94,130,905 508,007

Varian ce (3,660,000) 2,156,405 580,888 4,240,888

Estimated, Unassigned Fund Balance June 30, 2021

Unassigned Fund Balance June 30, 2020 $ 22,506,929 Add: Additional Revenue 2020-2021 $ 3,732,881 Add: Savings in E.xpenditurcs $ 508,007 Less: Budgeted Use of Assigned FB 2020-2021 $ (2,500,000)

Estimated, Unassigned Fund Balance June ~o. 2021 $ 24,247,817

TOWN OF BLOOMFIELD

Status of Expenditures, by Activity (Departme nt)

As of 6/30/21 Estimated

Unencumbered Adopted Revised Spent/ Estimated To Balance Budget Budget Encumbered Be Spent/Enc. (Deficit) %

FUNCTION &ACTIVITY 2020-21 2020-21 As of 6/30/21 6/30/2021 6/30/2021 Used 100 Town Administration 4,353,516 4,404,915 4,297,057 4,337,462 16,054 97.6% 200 Boards & Agencies 209,805 203,393 194.494 194,493 8,900 92.7% 301 Planning and Development 1,583,590 1,516,497 1,494,657 l,494,657 21,840 98.6% 311 Public Safety 10,505,194 9,855,798 9,659,350 9,669,647 186,151 98.6% 401 Public Works 5,693,719 5,497,607 5,344,362 5,419,362 78,245 97.2% 510 Leisure Services 875,119 874,818 869,326 874,326 491 99-4% 610 Public Libra1y 2,129,020 2,115,020 2,104,747 2,108,093 6,927 99.5% 700 Human Services 2,156,057 2,192.470 2,152,300 2,157,800 34,670 98.2% 805 Facilities Services 910 Fixed Charges 13,362,561 14,203,064 13,553,072 14,192,564 l0,500 95-4% 950 :Miscellaneous Charges 239,000 214,000 144,132 149,132 64,868 67-4% 970 Debt Sen~ce 7,806,892 7,806,892 7,768,430 7,768,430 38,462 99.5%

1200 Board of Education 45,164,111 45,164,111 43,564,650 45,164,111 96.5% 7180 Operating Transfers Out 560,327 590,327 590,327 600,827 (10,500) 105-4%

Total Town Budget 94,638,912 94,638,912 91,736,903 94,130,905 456,609 96.9% 0 .0%

100 Town Adminish•ation 110 General Government Admin 169,145 151,145 140,015 143,015 8,130 92.6% 0111 Town Council 36,962 36,962 32,435 32,435 4,527 87.8% 120 Town Manager 553,987 548,487 543,649 545,649 2,838 99.1% 130 Town Clerk 509,704 518,180 516,767 516,767 1,413 99.7% 141 Finance Administration 175,510 164,356 123,461 123,461 40,895 75.1% 142 Finance Assessor 450,158 450,158 436,525 436,525 13,632 97.0% 143 Finance Tax Collector 368,016 374,821 370,553 371,053 3,768 98.9% 144 Finance Central Office 49,948 49,948 50,117 50,117 (169) 100.3% 147 Finance Accounting 606,954 432,988 432,234 432,234 754 99.8% 146 Finance Infor. Systems 724,272 789,472 773,113 774,113 15,360 97.9% 145 Human Resources 428,640 579,030 567,602 573.578 5,452 98.0% 160 Town Attorney 280,220 309,367 310,585 338,514 (29,147) 100-4% 170 Town Treasurer 0 0 0

Total 4,353,516 4.404,915 4,297,057 4,337,462 67.453 97.6%

200 Boards & Agencies 210 TPZ 4,704 4,704 5,600 5,600 (896) 119.0% 220 ZBA 1,531 631 584 584 47 92.6% 230 Board of Tax Review I,000 1,000 810 810 190 8i.o% 240 Registrars of Voters 143,237 143,237 138,267 138,267 4,970 96.5% 241 Elections 36,184 35,986 32,030 32,030 3,957 89.0% 250 Inland Wetlands 5,330 3,330 3,194 3,194 136 95.9% 260 Economic Development 2,891 3,589 4,258 4,258 (669) 118.7% 275 Commission on Aging 3,680 417 417 417 100.0% 281 YouU1 Adult Council 3,000 3,000 3,000 3,000 100.0% 294 Cons. Energy & Enviroment 1,500 1,500 1,345 1,345 155 89.7% 290 Advisory Comm. Handicapped 250 0 0 #DIV/o! 295 Beautification Committee 5,900 5,900 4,889 4,889 1,011 82.9% 296 Fair Rent Commission 500 100 100 100 100.0% 297 Ethics Commission 100 0 0 #DIV/a!

Total 209,806 203,393 194,494 194.493 8,900 92.7%

Planning and Development 301 Planning and Development 1,583,590 1,516.497 1,494,657 l,494,657 21,840 98.6%

Total 1,583,590 1,516.497 l,494,657 l,494,657 21,840 98.6%

P ublic Safety 311 Police 10,505,194 9,855,798 9,659,350 9,669,647 186,151 98.0%

Total 10,505,194 9,855,798 9,659,350 9,669,647 186,151 98.0%

P ublic 'Voi·ks 401 Public Works 5,693,719 5.497,607 5,344,362 5,419,362 78,245 97.2%

Total 5,693,719 5,497,607 5,344,362 5,419,362 78,245 97.2%

Leism·e Se1·vices

TOWN OF BLOOMFIELD Status of Expenditures, by Activity (Department)

As of 6/30/21 Estimated

Unencumbered Adopted Revised Spent/ Estimated To Balance Budget Budget Encumbered Be Spent/Enc. (Deficit) %

FUNCrION &ACTIVITY 2020-21 2020-21 As of 6/30/21 6/30/2021 6/30/2021 Used

510 Leisure Services 8z5,112 821,818 869,326 8:z1,326 121 99.1% Total 875,119 874,818 869,326 874,326 491 99.4%

Public Lib1·ary 610 Library Operations 2,129,020 2,115,020 2,104,747 2,108,093 6,927 99.5%

Total 2,122,020 2,115,020 2,104,747 2,1081023 6,227 99.5%

Human Sct·viccs 711 Health 274,003 322,227 322,227 322,227 100.0% 721 Social Se1vices 869,323 866,317 846,661 849,161 17,156 97.7% 751 Senior Services 1,012,731 1,003,927 983,413 986,413 17,514 98.0%

Total 2,156,057 2,122,470 2,152,300 2,15z,800 34,670 98.2%

Facilities Sc1·vices 805 Facilities Maintenance 0 0 0

Total 0 0 0 0

Fixed Chat·ges 910 Fixed Charges 13,362,561 14,203,064 13,553,072 14,192,564 10,500 95.4%

Total 13,362,561 14,203,061 13,553,072 14,192,561 10,500 95.4%

Miscellaneous Charges 950 Miscellaneous Charges 239,000 211.000 144,132 1121132 64,868 67.4%

Total 232.000 211,000 144,132 112.132 61,868 6z.4%

Debt Se1·vice 970 Debt Sen~ce 7,806,822 7,806,822 7,768,430 7,768,4:!0 38,462 99.5%

Total 7,806,822 z,806,892 7,768,430 7,z68,1;;io 38,162 99.5%

Doa1·d of Education 1200 Board of Education 45,164,111 15.164,111 43,564,650 15,161,111 96.5%

Total 15,1611111 15.161,111 1:3,564,650 15,161,111 96.5%

Ope1·ating Transfe1·s Out 7180 CNRE 560,327 520,327 590,327 600,82z (10,500) 105.4%

Total 560,327 590,327 590,327 600,82z (10,500) 105.4%

Total Town Gove1·nment Operations 94,638,912 24,638,212 91,736,903 91,li!0,201 508,008 96.9%

DRAFT

BLOOMFIELD TOWN COUNCIL

There was a special meeting of the Bloomfield Town Council held at 4:00 p.m. on Tuesday, July 28, 2021 via Zoom Webinar virtual meeting platform.

Present were: Mayor Suzette DeBeatham-Brown, Councilors Stephanie Calhoun, Patrick DeLorenzo, Kevin Gough, C.F. Politis, Rickford Kirton, Joseph Merritt and Danielle Wong

Also present were: Philip K. Schenck, Jr., Interim Town Manager and Sharron Howe, Assistant to the Town Manager, Attorney Marc Needelman

Absent was: Deputy Mayor David Mann

The meeting was called to order at 6:30 p.m.

EXECUTIVE SESSION

At 6:30 p.m., Town Councilors entered into Executive Session to discuss a Personnel Matter with the Interim Town Manager, Town Attorney, Town Council and Assistant to the Town Manager.

REGULAR SESSION

FY 21/22-07: Consider and Take Action regarding Extension oflnterim Town Manager Contract

It was moved by Counciloi· Merritt, seco ded by Councilor Wong to extend the Interim Town Manager's Contract for 30 days.

VOTE: A YE: S. DeBeatham-Brown, R. Kirton, S. Calhoun, P. DeLorenzo, C.F. Politis, D. Wong, J. Merritt NAY: None ABSTAIN: K. Gough

The motion passes, 7-0-1.

Attorney Needelman requested clarification on the terms of this extension relative to provisions for salary and benefits. He also suggested that it can be pursuant to the current terms and conditions.

Councilor DeLorenzo asked if the 30 day extension included a transitional period and suggested 6 weeks instead. Mayor DeBeatham-Brown assured Councilor DeLorenzo that it will be a transition period taken into consideration. Further follow-up on the timeframe can be determined and discussed at the next regularly scheduled Council meeting on Monday, August 9, 2021. The current conh·act for the Interim Town Manager expires on Saturday, July 31, 2021.

ADJOURNMENT

At 6:45 p.m. , it was moved by Councilor Merritt, seconded by Councilor Wong to adjourn the meeting.

DRAFT

BLOOMFIELD TOWN COUNCIL

There was a regular meeting of the Bloomfield Town Council held at 7:30 p.m. on Monday, July 12, 2021 via Zoom Webinar virtual meeting platform.

Present were: Mayor Suzette DeBeatham-Brown, Deputy Mayor David Mann, Councilors Joseph Menitt, C.F. Politis, Rickford Kirton, Stephanie Calhoun, Danielle Wong and Kevin Gough

Also present were: Philip K. Schenck, Jr., Interim Town Manager, Sharron Howe, Assistant to the Town Manager, Nancy Haynes, Risk and Purchasing Manager, Jose Giner, Director of Planning and Economic Development, Jonathan Thiesse, Attorney Marc Needelman and India Rodgers, Clerk of Council

Absent was: Councilors Patrick DeLorenzo

Guest: Gregory Davis, Chair, Mark Weisman, Co-Chair, Library Building Committee, Elizabeth Lane, Director of Library Services, Attorney Philip Pires, Attorney David Monastersky

The meeting was called to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

The meeting began with the pledge of allegiance to the flag.

PUBLIC HEARING

This public hearing is to consider the following resolutions introduced at the meeting of the Council held June 28, 2021:

• Resolution of the Town Council of the Town of Bloomfield Appropriating $29,255,000 for Improvements to Town Libraries and Authorizing Bonds and Notes in the Same Amount to Finance the Appropriation

• Resolution of the Town Council of the Town of Bloomfield Appropriating $2,000,000 for Restoration and Improvements to Filley Park and Authorizing Bonds and Notes in the Same Amount to Finance the Appropriation

The public opened at 7 :35 p.m.

Public Conunents

1. Linda Pagani, 4 Guernsey Road expressed her support of both resolutions for the library system and Filley Park renovations. She also commented on the continual process in redefining the design.

1

2. Penelope Pearson, 229 Dun caster Road is the President for Friends of Public Libraries expressed her full support of both resolutions as well.

3. Sten Caspersson, 6 Stone Hill Road is in support of the referendum, although it is a high cost to the Town. He noted that the current architect only provided one design rendering with the main entrance on Mountain Avenue. He conunented on potential traffic and lighting concerns. Mr. Caspersson also stated that the public should be presented with more options to consider prior to the vote at the November 2021 election.

4. Larry Pleasant, 16 Old Village Road inquired if the Council allocated enough funding to address all areas of concern, including location, traffic and extended parking across Wash Brook.

5. Karen Sprout, 35 Filley Street noted her support of the bond resolutions. She commented on the overall design of the building and requested additional renderings.

6. Ruthanne Marchetti, 669 Bloomfield Avenue see attached e-mail correspondence from Mrs. Marchetti.

7. Dennis Hubbs, 16 Brooke Street stated that he would like to see the final design prior to the referendum vote.

8. Gail Riley, 8 Maple Avenue expressed her support of both bond referendums. She stated that she is not fond of the current design rendering that has been presented to the public. Mrs. Riley is also in support of completing the Filley Park renovation project as soon as possible.

9. Robert Dickerson, 400 Seabury Drive also stated that he would like to see the final design referendum prior to the referendum vote in November. He is in support of both projects.

Mr. Davis conunented on the previous 2017 referendum vote for the Human Services Facility. The design rendering for this project was approved has conceptual. He noted that if additional renderings are requested, more funding would need to be allocated for the project.

Discussion

Councilor Gough inquired about the final design rendering for public view prior to the referendum. He asked about the tentative timeframe of the design from the Library Building Committee. Mr. Gregory Davis, Chair of the Library Building Conunittee stated that the building design is still in the conceptual phase. The current rendering will be updated prior to the November 2021 referendum.

Councilor Kirton cautioned the Council on managing public expectations.

The public hearing closed at 8:00 p.m.

ANNOUNCEMENTS & PRESENTATIONS

There were no announcements or presentations.

2

CITIZENS' STATEMENTS AND PETITIONS

There were no citizen statements or petitions. COUNCIL SUBCOMMITTEES

Community Services -The next scheduled subcommittee meeting will be held on August 10, 2021 at 6:30 p.m.

Administration & Education - Councilor Kirton gave a brief update of the last meeting held on July 6, 2021. Topics discussed included: CGI Promotional Banner Program, University of Hartford off campus housing concerns, Minority Set Aside Program and the initial discussion of the Flag Flying Policy.

Finance - The next scheduled subcommittee meeting will be held on July 19, 2021 at 6:30 p.m.

Public Safety - Councilor Gough gave a brief update of the last meeting held on July 12, 2021. Topics discussed included: police crime statistics for the month of June (increased by 16%), personnel vacancies, motor vehicle statistics, 2 citizen complaints and BVA volunteers (2 new members). Both fire districts reported their monthly statistics. There was also a discussion on the status update of the Traffic Calming Program on town roads.

Committee on Committees - Councilor Calhoun gave a brief status update of the last special meeting held on July 7, 2021. Several vacancies have been forwarded to the full Council for approval of the follow boards and conunissions, Library Board of Trnstees, Public Art Conunission and the Lower Farmington River and Salmon Brook Wild & Scenic Committee.

Land Use & Economic Development - The next scheduled subcommittee meeting will be held on July 20, 202 1 at 6:30 p.m. The committee will discussed final revisions to the Tax Increment Financing (TIF) policy.

COUNCIL BUSINESS

NEW BUSINESS

FY 21122-01: Discussion and Possible Action Regarding Preparation of RFP for the Sale of 15 Douglas Street

It was moved by Deputy Mayor Mann, seconded by Councilor Politis and voted unanimously to direct staff to prepare and issue new Request for Proposals regarding the sale of 15 Douglas Street as outlined in the Draft RFP dated July 8, 2021.

Discussion

Deputy Mayor Mann inquired about a brief description of this property and it's potential. He asked who is interested in redeveloping this property.

Mr. Jose Giner, Director of Pla1ming and Economic Development mentioned a previous proposal presented to the Council to develop this parcel. He gave a brief background history of the last Request for Proposal (RFP) for affordable housing.

3

FY 21/22-02: Consider and Take Action Regarding Tax Refunds

It was moved by Councilor Kirton, seconded by Councilor Gough and voted unanimously to approve tax refunds (per the attached list) in accordance with the memorandum dated July 7, 2021.

FY 21/22-03: Consider and Take Action Regarding Appointment to the Library Board of Trustees

It was moved by Councilor Calhoun, seconded by Councilor Politis and voted unanimously to appoint Kathy Haller, 32 Scott Drive to the Library Board of Trustees with term ending November 8, 2021, disclosure required.

FY 21/22-04: Consider and Take Action Regarding Appointments to the Public Art Commission

It was moved by Councilor Calhoun, seconded by Councilor Politis and voted unanimously to appoint Robert Ike, 90 Darby Street and Leslie Mills, 66 Brown Street to the Public Art Commission with term ending November 2021, no disclosure required.

FY 21/22-05: Consider and Take Action Regarding Appointment to the Lower Farmington River and Salmon Brook Wild & Scenic Committee

It was moved by Councilor Calhoun, seconded by Politis and voted unanimously to appoint Lucy H. Eyre, 39 Cold Spring Drive to the Lower Farmington River and Salmon Brook Wild & Scenic Committee with term ending November 2021, no disclosure required.

FY 21/22-06: Consider and Take Possible Action Concerning Settlement of Pending Litigation

This item will be discussed in Executive Session.

REPORT FROM MAYOR

Mayor DeBeatham-Brown reported the following cmmnunity updates:

• Mayor DeBeatham-Brown welcomed and attended Grand Opening events for two new businesses to town, Amna's Restaurant and Diamonds, Glitter and Pink Salon.

• She commented about the status update with the Minority Set-Aside and Traffic Calming programs. • The Dad's Hero Event will be held on Saturday, September 11, 2021 at the Human Services Facility. • Mayor DeBeatham-Brown expressed her excitement about two new partnerships with Hartford Healthcare

and Anika Noni Rose. • Community Interviews were held on June 29th and June 301h for potential Town Manager candidates.

There was a conditional employment offer to one of the potential candidates. • Summer Concert Series will resume on Rockwell Avenue.

4

REPORT FROM TO\VN MANAGER

Mr. Schenck, Jr. gave a briefreport regarding the following:

• Taxes are due on August 2, 2021. • There have been no COVID-19 deaths reported for the Town of Bloomfield in over 11 weeks. • There will be some road closures for the Tennessee Gas Pipeline installation which runs through

Bloomfield. • The State of Connecticut have begun re-milling and paving on Blue Hills Avenue. • The State of Connecticut has plans to replace of the bridge on Park Avenue and Crestview Drive in

summer 2022.

APPROVAL OF MINUTES

It was moved by Councilor Kirton, seconded by Deputy Mayor Mann to approve the special meeting minutes of June 29, 2021.

VOTE: AYE: S. DeBeatham-Brown, R. Kirton, D. Mann, D. Wong, S. Calhoun, K. Gough, J. Merritt NAY: None ABSTAIN: C.F. Politis

The motion passes 7-0-1.

It was moved by Councilor Kirton, seconded by Deputy Mayor Mann to approve the special meeting minutes of June 30, 2021.

VOTE: AYE: S. DeBeatham-Brown, R. Kirton, D. Mann, D. Wong, S. Calhoun, K. Gough, J . Merritt

NAY: None ABSTAIN: C.F. Politis

The motion passes 7-0-1.

COUNCIL COMMENTS

Councilor Politis stated that he was unable to attend the Town Manager Candidate interviews held on June 291h

and June 301h. He is confident that the Council made a good decision on their potential selection. He is looking

fmward to their service to the Town of Bloomfield.

Councilor Calhoun noted that the Town Manager search process went well. There were great candidates to select from.

5

Councilor Gough reiterated his concern about the public's decision to vote on the design rendering for the library project. He noted that there are those who will only vote on revised renderings.

Councilor Merritt stated that the Town needs to present a referendum that will pass at the November 2021 election.

Councilor Kirton the previous library design proposal never made it to the November 2017. Both the Human Services Facility and the library were in the pipeline for approval. However, the Council decided to manage expectations of the public. He encouraged the public to attend the Library Building Committee meetings. There have been numerous adjustments made to the current design rendering. He thanked the public for their input with this process.

Councilor Kirton also commended his fellow colleagues, Deputy Mayor Mann, Councilor DeLorenzo and Mayor DeBeatham-Brown, Interim Town Manager Schenck and staff on their efforts in presenting viable candidates for consideration.

Councilor Wong stated a quote, "I was once a child, with a dream looking up to the stars now I'm an adult in a spaceship looking down to our beautiful earth to the next generation of dreamers if we do this, just imagine what you can do."- Richard Branson

Deputy Mayor Mann congratulated Amna's Restaurant on their official grand opening. He encouraged town residents to get involved and participate on town boards and commissions. Deputy Mayor Mann stated that offering a rendering the community could fully support will increase votes for the Library and Filley Park renovation projects in November.

Mayor DeBeatham-Brown congratulated Inspired Girls Club 4610 on their Youth Pop-Up shop event this past weekend. She encouraged residents to support small businesses. She ended her conunents with two quotes: "If you want to go fast go alone, if you want to go far go together" - African Proverb and "Service to others, is the rent you pay for the room here on earth". - Muhammad Ali

EXECUTIVE SESSION

At 8:37 p.m., it was moved by Councilor Kirton, seconded by Deputy Mayor Mann and voted unanimously to enter into Executive Session A. - Discussion Concerning Pending Claims and Litigation with the Town Council, Town Manager, Assistant to the Town Manager, Town Attorney, Attorney Philip Pires and Attorney David Monastersky.

At 9:29 p.m., it was moved by Councilor Kirton, seconded by Councilor Wong and voted unanimously to exit Executive Session and enter into Regular Session.

REGULAR SESSION

FY 21/22-06: Consider and Take Possible Action Concerning Settlement of Pending Litigation

It was moved by Deputy Mayor Mann, seconded by Councilor Merritt and voted unanimously to approve the Assessment Appeal Settlement Authorization Resolution, that the Town Attorney be authorized to enter into a Stipulated Judgment in the pending tax appeal of Jacobs Vehicle Systems vs. Town of

6

Bloomfield, concerning the real property located at 22 East Dudley Town Road, Bloomfield, CT for a Fair Market Value of $8,000,000.00, and an Appraised Value of $5,600,000.00.

It was moved by Deputy Mayor Mann, seconded by Councilor Calhoun and voted unanimously to that the Town Attorney and Attorney David Monastersky be authorized to enter into a settlement agreement for Blake vs. Town of Bloomfield for $7500.00 in exchange for an authorized settlement agreement.

ADJOURNMENT

It was moved by Councilor Merritt, seconded by Councilor Kirton and voted unanimously to adjourn the meeting at 9:35 p.m.

7

July 2021 Refund Listing Customer Name List Number Amount

Baldassarre Andrew 2020MV $ 117.12

Beckwith Brian& Beckwith Wiiiiam 2019 RE $ 2,020.60 Real estate tax 74 East Dudley Town Rd double payment

Brickley Michael 2019 MS $ 109.94

Brown Michele Campbell Monlfa 2019 MV $ 29.56

Coreloglc 2019 RE-11 Pinney Rd $ 2,165.20 Real estate taxes 2019 RE-21 South Pond Rd $ 3,521.66 double payments 2019 RE- 23 Richard ln $ 2,152.94 2019 RE-9 Old Orchard $ 2,954.32 2019 RE-137 Wlntonbury $ 2,973.40

Nancy Crandall 2019 RE $ 1,858.77 Real estate tax double payment

Edmonds Samuel Jr Edmonds Shirley J 2020 MV $ 73.92

Hansley Aquanna 2018 MV $ 695.06

Jogensen Law Firm 2019 RE $ 1,779.21 Real estate tax 9 May lane double payment

Lereta LLC 2019 RE-41 Jackson $ 402.30

liberty Bank 2019 RE $ 2,134.81 Real estate tax 40 pebble beach double payment

Pazokl Mohsen & 2019 RE-3 Reed CT $ 1,704.43 Real estate tax Pazokl·Salehl Fereshte double payment

Taylor Tracey 2019 MV s 207.77

Toyota Lease Trust 2018 MV s 1,003.00 l eased vehicles 2019 MV $ 1,263.46 paid In error 2020MV $ 233.14 assessor adjustment

Wells Marvin 2019MV $ 342.65

$ 27,749.26

8

E-Mail Correspondence from Mrs. Ruthanne Marchetti, 669 Bloomfield A venue, Bloomfield, CT

From: Ruthanne Marchetti <ruthanne.marchetti@gmail.com>

Sent: Monday, July 12, 20211:16 PM

To: India Rodgers <irodgers@Bloomfieldct.org>

Subject: in case I cannot get through, would you please pass this on?

Dear Madam Mayor, Council Members, Mr. Schenk and Bloomfield Citizens,

Sadly, I was unable to sign up to speak tonight. Perhaps I waited too long. Registration was closed. I regret losing this opportunity.

Should I be unable to speak I wish to voice my genuine support regarding the importance of the Town Council Appropriating $29,255,000 for Improvements to Town Libraries and Authorizing Bonds and Notes in the Same Amount to Finance the Appropriation.

Bloomfield deserves two 21st century libraries. We are too far behind neighboring towns of our size and we deserve more. It has deserved those improvements for too many years. I do hope our Council Members and Bloomfield citizens think about the amount of tax dollars spent on architectural fees over the years. Should this resolution fail tonight, it will be at least the third set of architectural fees paid for with our tax dollars that have been wasted.

And though I am in full support of the Filley Park resolution, I wony that Council members and voters may see this as an "either or" debate. Sadly, this seemingly late request for funding, tied so closely to the request for library funding, is far too reminiscent of what happened last time the town tried to build a libra1y and decided to fund other projects.

I do hope that both resolutions pass. They are both good for our town. However, if only one request is deemed to be affordable, I believe it is the libra1y's turn to move f01ward with the third set of plans paid for with our tax dollars.

I support funding for our improved libraries. I am confident that the Library Building Conunittee and our dedicated Bloomfield Library staff will build a libra1y that both meets the needs of our citizens and makes out town proud.

9

DRAFT

BLOOMFIELD TOWN COUNCIL

There was a regular meeting of the Bloomfield Town Council held at 7:30 p.m. on Monday, June 28, 2021 via Zoom Webinar virtual meeting platform.

Present were: Mayor Suzette DeBeatham-Brown, Deputy Mayor David Mann, Councilors Joseph Merritt, Patrick Delorenzo, Rickford Kirton, Stephanie Calhoun, Danielle Wong and Kevin Gough

Also present were: Philip K. Schenck, Jr., Interim Town Manager, Sharron Howe, Assistant to the Town Manager, Nancy Haynes, Risk and Purchasing Manager, Curtis Eatman, Finance Director, Jonathan Thiesse, Town Engineer, Elizabeth Lane, Director of Library Services, Attorney Marc Needehnan and India Rodgers, Clerk of Council

Absent was: Councilor C.F. Politis

Guest: Gregory Davis, Chair, Mark Weisman, Co-Chair, Library Building Committee, David• Patrick, Downes Construction and Attorney Glenn Rybacki, Pullman & Comley LLC

The meeting was called to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

The meeting began with the pledge of allegiance to the flag.

ANNOUNCEMENTS & PRESENTATIONS

There were no announcements or presentations.

There were no citizen statements or peftions.

COUNCIL SUBCOMMITTEES

Community Services - Mayor DeBeatham-Brown served as Chair of this subcommittee at the request of Councilor Wong in her absence. There was no meeting quornm at the last meeting held on June 22, 2021. Town staff gave brief community event announcements. The next scheduled meeting will be held on August 10, 2021 at 6:00 p.m.

Administration & Education - The next scheduled subconunittee meeting will be held on July 6, 2021.

1

Finance - Councilor Kirton gave a brief status report of the last subconunittee meeting held on June 21, 2021. Topics discussed included: Bond Referendum for the Library/Filley Park, Debt Review and Capacity, 4111 Quarter Transfers, Appointment of Auditor and monthly financials.

Public Safety-The next scheduled subcommittee meeting will be held on July 12, 2021.

Committee on Committees - The next tentative subcommittee meeting date will be held on July 7, 2021 to discuss appointments to the Public Arts Commission.

Land Use & Economic Development - Deputy Mayor Mann gave a brief status report on the following topics: Sale of Excess town property at 15 Douglas Street and continued Tax lncren ent Financing policy discussions.

Golf - Councilor DeLorenzo gave a brief status report of the last meeting held on June 28, 2021. He reported the monthly financials, which included increases in rounds and events. In addition, the committee discussed funding to replace the irrigation back up motor and pump.

COUNCIL BUSINESS

OLD BUSINESS

FY 20/21-95: Consider and Take Action regarding Bond Project Resolution

It was moved by Councilor DeLorenzo, seconded by Deputy Mayor Mann and voted unanimously to approve Bond Project Resolution for $29,255,000 - 2021 Improvements to Town Libraries Project and $2,000,000 - 2021 Filley Park Restoration and Improvements Project. (See attached resolutions)

Discussion

Councilor Gough inquired about the requested infonnatim~ on cost comparison for the Human Services Facility. There was a brief discussion and review outlining the line item conceptual budget for the library project.

Mr. Gregory Davis, Chair of the Library Building Committee commented on cost estimates for proposed square footage Prosser Library at 27 ,817 square feet and the McMahon Library combined renovation and new building area at 8918 square feet.

Mr. David Patrick, Cost Estimator for Downes Construction presented the draft budget for the library project. He discussed the Construction Budget comparison of the Human Services Facility and the cuITent proposed library project. There was a discussion regarding contingency funding for swing space, increase cost and availability of construction materials.

Deputy Mayor Mann commented on solar and electric car stations. He asked if any more sustainable LEED would inside the building.

Councilor Merritt expressed the importance of making this project more appealing to the community for a successful referendum vote in November. He also conunented on possible duplication regarding the proposed bridge to the extended parking area and the existing bridge on Mountain A venue.

2

NEW BUSINESS

FY 20/21-99: Consider and Take Action regarding Auditor Appointment

It was moved by Councilor Kirton, seconded by Councilor DeLorenzo to approve the resolution for an Auditor Appointment with Clifton Larson Allen LLP. (See attached) Discussion

Councilor Wong inquired about the company's representation regarding diversity within.

Deputy Mayor Mann asked about the singular response to the Request for Proposal. It was noted that there are only 3 firms in the State of Connecticut with extensive municipal auditor experience.

Councilor Merritt recommended to change auditors every 3 year to ensure no conuption, although continuity is great for the Town.

FY 20/21-100: Consider and Take Action regarding Adoption of Resolution -Tax Suspense List

It was moved by Councilor Merritt, seconded by Councilor Gough and voted unanimously to adoption the following resolution for the Tax Suspense List:

RESOLVED, that the Bloomfield Town Council hereby authorizes transfers in the amount of $75,224.28 to the Suspense Tax Book for the years listed (2018-2019). This action being taken upon the recommendation of the Tax Collector and as shown in a report dated May 2021.

FY 20/21-101: Consider and Take Action regarding Transfer Appropriation within FY 2020/2021 Budget

It was moved by Councilor Gough, seconded by Councilor DeLorenzo and voted unanimously to adopt and approve the resolution for Transfer Appropriation within the FY 2020/2021 Budget. (See attached)

FY 20/21-102: Consider and Take Action regarding Tax Approval of Tax Appeal Settlement

It was moved by Councilor Gough, se~onded by Councilor Merritt and voted unanimously to approve the Tax Approval of Tax Appeal Settlem nt, that the Town Attorney be authorized to enter into a Stipulated Judgement in the pending tax a pp ea~ of Cherry Hill Construction vs. the Town of Bloomfield, concerning the real/personal property located throughout Bloomfield, CT for a fair market value of $201,057.14 and appraised value of $140,740.00.

FINANCIAL REPORT

Ms. Nancy Haynes, Risk and Purchasing Manager gave a brief report of the town's financial status.

3

REPORT FROM MAYOR

Mayor DeBeatham-Brown reported the following community updates:

• Mayor DeBeatham-Brown thanked everyone for their time and attention for Celebrate Bloomfield. She noted that the Mayor's Ball was SOLD OUT!

• Juneteenth 2021 - Mayor DeBeatham-Brown gave special thanks to Ms. Anika Noni Rose and Dwight Freeney. The Black Lives Matter - MLK Mural located at the fiuman Services Facility featured these two among Former President Barack Obama, Dr. Martin Luther King Jr. and Madam Vice President Kamala Harris.

• Town Manager Candidates Inte1views will be held on June 29th and June 30th at the Human Se1vices Facility. The public is invited and encouraged to attend the Meet & Greet portion of the process.

REPORT FROM TOWN MANAGER

Mr. Schenck, Jr. gave a brief report regarding the following:

• Tax Bills were sent out to residents and businesses. Mr. Schenck, Jr. encouraged all to pay by the due date of August 2, 2021.

• Bloomfield Town Hall will be closed on Monday, July 5, 2021 in observance of Independence Day, July 4th.

• COVID - Town Hall Administration and staff are reviewing various public building procedures for masking and social distancing. The Town will continue to follow all recommendation issued by the Center for Disease Control (CDC) and well as adhere to the Governor Lamont Executive Orders.

• Celebrate Bloomfield was a great success!

APPROVAL OF MINUTES

It was moved by Deputy Ma or Maim, seconded by Councilor Merritt and voted unanimously to approve the minutes ofJune 14, 2021.

COUNCIL COMMENTS

Councilor DeLorenzo is hopeful about the upcoming bond referendum vote for November. He is looking forward to the completion of Filley Park Restoration and well overdue updates to both public libraries.

4

Councilor Calhoun noted that Celebrate Bloomfield was a great success. She encouraged all to view the MLK Mural at the Human Services Facility. Councilor Calhoun conunended the excellent artistry and craft with just spray paint.

Councilor Gough noted that he had a great bike ride with the Octagon Bicycling Club. The public is eager to build more bike trails. Happy 4111 of July to all! He also commented on the beautiful Black Lives Matter - MLK Mural located at 330 Park Avenue.

Councilor Merritt is impressed by the talented and gifted artistry of the MLK Mural at 330 Park A venue.

Councilor Kirton congratulated the Mayor and town staff for the coordination of the Juneteenth conununity event. It is a true reflection of the community. He also commented on the raising the Pride Flag on Flag Day, June 14, 2021 , in which this was the first time ever to do so.

Mayor DeBeatham-Brown listed the names of the Town Manager candidates: Mr. Stanley Hawthorne, Mrs. Angie Lopez Ellison, Mr. Maury Garrett and Mr. Robert Zarnetske.

She ended her comments with a quote "The greatness of a community is most accurately measured by the compassionate actions of its members," - Coretta Scott King

ADJOURNMENT

It was moved by Deputy Mayor Mann, seconded by Councilor Merritt and voteq unanimously to adjourn the meeting at 9:00 p.m.

5

Item _

RESOLUTION OF 'l'Hli: TOWN COUNCIL JUNE 28, 2021

(Improvements to Town Libraries)

RESOLVED, that the rending into the minutes of the text of the resolution entitled "RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFmLD APPROPRIATING $29,255,000 FOR IMPROVEMENTS TO TOWN LIBRARIES AND AUTHOlUZING THE ISSUANCE OF BONDS AND NOTRS IN THE SAME AMOUNT TO FINANCE THE Al>PROPRIATION" is hereby waived, the full text of the resolution hnving been distributed to ench member of the Council one! copies being mode available to those persons allending this meeting; and that the full text of the resolution be recorded with the minutes of tltls meeting,

FURTHER RESOLVED, that the aforesttid resolution is hereby introduced.

FURTHER RESOLVED, that the project described in the aforesnicl resolulion is referred to the Town Plan and Zoning Commission for a report pursuant to Section 8-24 of the Co1mccticut Gcnernl Stntutcs.

FURTHER RESOLVED, that the aforesaid resolution be referred to the Finance Subcommittee for review and a report.

FURTHER RESOLVED, 111111 11 public hearing on the aforesnid resolution be held in accordance with Section 307 of the Town Chnrter on Monday, July 12, 2021 at 7:35 p.m. in the Council Cluunbcrs, Town Hnll, 800 Bloomfield A venue in Bloomfield; a11d thut the Town Manager, the Town Clel'k and lhe Clerk of the Council are hereby directed to provide due and legal notice of such public henl'ing.

RESOLUTION 01r THE TOWN COUNCIL

RESOLUTION OF nm TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROl>lUATING $29,255,000 FOR IMPROVEMENTS TO TOWN LIBRARIES AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES IN THE SAME AMOUNT

TO FINANCE THE APPROPRIATION

RESOLVED,

(a) Thnt the Town appropriate TWENTY-NINE MILLION TWO HUNDRED FffTY-P.IVE THOUSAND DOLLARS ($29,255,000), for costs related to improvements to Town llbrnrics, consisting of (11) a new Prosser Library, contemplntecl to include, bul not limited lo demolition of the existing site slmclurcs, design, constrnction, furnishing nnd equipping of a new npproximatcly 28,000 square foot facility, and (b) renovations and an addition to the P.

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Fnith McMnhon Wintonhury Librnry, conlemplo!ed to include, but not limited to rcnovution the exisling 6,023 squure foot building, nnd conslruction of nn npproximntely 2,895 square fool ttdclition; both will be for the provision of programming spnce for public Jibrnry pmposes and nc1ivi!ies, inclmling physical housing of udul!, children und ym1th books, non-print collections, smnll group meetings/trnining space, public computer access space, individual/group study, teen space, children's programming, staff sorling, cate, where practical. The appropriation may spent for demolition, design, constrnction, site work, parking, lighling, secmily, furnishings, equipment, materials, ulilities, landscaping, energy saving and renewable energy features, permitting costs, project management, including b11t not limited to a clerk of lhe works administrative costs, architects' fees, engineering and other consultnnt foes, legnl fees net interest 011 borrowings aml other finuncing costs, nnd other expenses related 1o the project or its finnncing. The Town Council, or such building commillee or such other Town oHicers or officials as are authorized by the Town Council, is authorized to determine the scope and particulars of the project; and moy reduce or modify lhe scojle of the project, i11cludi11g tho deletion of elemenls of the projecl, und the entire appropdntion may be expended on the project ns so reduced or modified.

(b) Thnt the Town issue its bonds or notes in an nmounl nol lo exceed TWENTY-NINE MILLION TWO HUNDRED FIFTY-FIVE THOUSAND DOLLARS ($29,255,000) to finnnce the appropriution for the project. The amount of the bonds or notes issued shnl I be reduced by the amount of grants 01· other funds, if any, received by the Town for the project rmd no! separately appropriuted to pay ndditionnl costs of the project. The bonds or notes shnll be issued punmunt to Section 7-369 of the Genernl Statutes of Connecticut, Revision of 1958, as amended, and any other enabling nets. The bonds or notes shnll be gencrnl obligntions of the Town secured by the irrevocable pledge of the full foith and credit of the Town.

(c) Thnt the Town issue and renew ils temporary notes from time to time in m1ticipntion of the receipt of the proceeds from the sale of the bonds or notes nnd !he receipt of grants or other funds received for the project. The nmmmt of the notes outstanding at any time shall not exceed TWENTY-NINE MILLION TWO HUNDRED FIFTY-FIVE THOUSAND DOLLARS ($29,255,000). The notes shall be issued pursuant to Section 7-378 of the General Statutes of Connecticut, Revision of 1958, as amended. The notes shall be genernl obligations of the Town, secured by the irrevocnble pledge of the full faith und credit of the Town. The Town shnll comply with the provisions of Section 7-378a of the General Statutes of Connecticut, Revision of 1958, as nmenclecl, if the notes do not nrnlure wilhit1 the time permitted by said Section 7-378.

(d) Thnt the Town Manager and either the Town Trcnsmer or the Director of Finance shall sign the bonds or notes by their monual or facsimile signnlmes. The Jaw firm of Pullmnn & Comley, LLC is designated ns bond counsel to approve the legnlity of the bonds or notes. The Town Mnnnger and either the Town Tre11sut·e1· or the Director of Fimmce are authorized to determine the amount, date, interest rates, matmitles, redemption provisions, form nnd other details of the bonds or notes; to designate one or more bank or trust compnny to be certifying bank, regislt·m-, trnnsfer ngent nnd paying ngent fo1· the bonds or notes; to provide for the keeping of a record of the bonds or notes; to sell tl1e bonds ot' notes ul public or private snle; to deliver

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the bonds or notes; and lo pel'form all other nets which arc ncccssm·y 01· npproprinle to iss11e the bonds or notes.

(e) Thal lhe Town hereby dcclmes ils official intent under Pcdernl Income Tnx Regul11lio11 Section 1.150-2 that costs of tile refunding mny be paid from temporary advances of availHble funds and thut the Town rensonnbly expecls to rcimbmse nny such advances from the proceeds of borrowings in an uggregnte priucipul ammmt not in excess of the amount of bo11'0wing authorized ubovc for the refunding. The Town Manager and either the Town Treasurer or lhe Director of Finance 111·0 H1tthorized to amend such declarntion of official in lent ns they deem necessary or advisable and lo blnd the Town pursuant to such representations and covenants us lhcy deem necessat•y or ndvisnble iu order lo mainlnin the continued exemption from fedcrnl income laxnlion of interest on the bonds, no!es or tempornry noles authorized by this resolution, if issued on n tax-exempt basis, including covenants lo pny rebates of investment earnings to the United Slates in future years.

(t) TJ111t while it is 1inticipated thnt the bonds, notes or tempornry notes will qualify as tux-exempt bonds, the Town Manager und either lhe Town Treasurer 01· the Director of Finance nre a\l!horizcd, upon 1he ndvice of bond counsel, to issue all or any portion of the bonds, notes or temporary notes as obligutions the interest on which ls includable in the gross income of lhe owners thereof for feclernl income tux purposes nnd it is hereby found and determined thnt the lssmmce of any such bonds, notes or temporary notes is in the public interest.

(g) That !he Town Manager and either the Town Treasurer or the Direclol' of Fimmce aro authorized lo make representations 1:111d enter inlo written agreements for the benefit of holders of the bonds, notes 01· temporary notes to provide secondary market disclosure information, which ngrcements may include such terms as lhey deem advisable or appropriate in order lo comply with applicable lnws or rnles pcrtniniug to the sale or purchase of such bonds, notes or temporary noles.

(h) That !he Town Council, !he Town Manager, the Town Treasmcr, the Town Manager, the Director of finance, and the other proper officers and officials of the Town are authorized to take any other action which is necessary or desirable to enable the Town to complete the project 11n<l to issn~ bonds, notes or lem1>orm·y notes to finance the aforesaid appropriation.

(i) Tlmt this resolution shall be effeclivo when approved in accordance with the requirements of Section 310 of the To\.Vll Charter by majority vote of the qunlificcl electors voting thereon following Hclopt.ion by the Town Co11ncil.

I I

Hem -

RESOLUTION OF T.ijE TOWN COUNCIL JUNE 28, 2021

(Filley Park Restorntion and Improvements)

RESOLVED, that tile reading into the minutes of the text of the resolution entilled "lillSOLUTION 01r TI-IE TOWN COUNCIL OF nm TOWN OF BLOOMFIELD APPROl'RIATING $2,000,000 FOR RESTORATION AND IMPROVEMENTS TO FILLEY PARK AND AUTHORIZING THE ISSUANCE OF BONl)S AND NOTES IN THE SAME AMOUNT TO FINANCE THE Al'PROPlUATION" is hereby waived, the foll text of the resolution having been distributed to each member of the Council and copies being mnde availnble to those persons attending this meeting; 1111d that the full text of the re::;olution be recorded with the minutes of this meeting.

FURTHER RESOLVED, that the aforesaid resolution is hereby introduced.

FURTHER RESOLVED, that the project descl'ibed in the aforesaid resolution is referred to the Town Plan und Zoning Commission for a report pursuant to Section 8-24 of the Connecticut Genernl Stntntes.

FURTHER RESOLVED, thnt the 11forcs11id resolution be refened to the Finance Subcommittee for review and 11 report.

FURTHER RESOLVED, that a public heuring on the aforesaid resolution be held in accordance with Section 307 of the Tm·Vll Charter on Monday, July 12, 2021 7:35 p.m. in the Co\lncil Chambers, Town Hall, 800 Bloomfield Avenue in Bloomfield; nnd that the Town Mmrnger, the Town Clerk nnd the Clerk of the Co\lncil nre hereby directed to provide due nnd legnl uotice ofsnch public hearing.

RESOLUTION OF THE TOWN COUNCIL

lillSOLUTION OF THE TOWN COUNCIL OF THE TOWN OF BLOOMFIELD APPROPRTA TING $2,000,000 FOR lillSTORATION AND IMPROVEMENTS TO

FILLEY PARK AND AUTHORIZING THE ISSUANCE OF BONDS AND NOTES lN THE SAME AMOUNT TO FINANCE THE APPROPRIATION

RESOLVED,

(a) Tll!lt the Town appropl'intc TWO MILLION DOLLARS ($2,000,000), for costs related to the rcstornlion an<! improvements to Filley Park, contemplnted to include, but not limited to n main nccess bridge, natural plnygrounds, rehnbililalion and creation of trails, educationnl signage, creation of a great lawn area, open uir iiavilion, north nud south pm·king lots, connecting wnlkways, utilities, lighting, lnndscaping, nnd other site work creating passive

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rccrcntional 11ncl cducnlionnl uses. The npproprialion mny spent fo1· design, conslmction, fmnishings, equipment, mntcrinls, utilities, permitting costs, project mnnngcmcnt, including but nol limited lo n clerk of the works adminislrnlive cosls, architects' fees, engineering nml other consultnnt foes, log11l foes ncl interest on borrowings nnd olhcr finnncing cosls, and olher expenses related lo the project 01· its financing. The Town Council, or such building committee or such other Town oflicers or officinls ns 11rc authorized by lhe Town Council, is aulhol'izecl to determine lhe scope nnd pnrticulars of the project; and mny reduce 01· modify the scope of the project, including the delelio11 of elements of the project, nncl lite entire appropriation muy be expended on the pmject ns so t'educed or modified.

(b) Thnl lhe Town issue its bonds or notes iu nu amount not to exceed TWO MILLION DOLLARS ($2,000,000) lo finance the approp1fation for the project. The amount of the bonds or notes issued shall be reduced by the 11mo\mt of grants or other fonds, if 11ny, received by the Town for the project and not sep11rntely appropriated lo pny additional costs of the project. The bonds or notes slmll be issued pursuant to Section 7-369 of the Genernl Statutes of Conneclicul, Revision of 1958, ns nmendecl, and 11ny other e1l!lbling acts. The bonds or notes sh11ll be genernl obligntions of the Town secured by the irrevocable pledge of the foll faith 1111d credit of the Town.

(c) Thnt the Town issue and renew its lempornry notes from time to. time in anticipation of the receipt of the proceeds from the snle of the bonds or noles nnd the receipt of grnnts or other fonds received for the project. The nmount of the notes outstunding nl any time shnll not exceed TWO MTLLION DOLLARS ($2,000,000). The notes shall be issued pm·sm1nt to Section 7-378 of the Oenernl Statutes of Co1meclicul, Revision of 1958, ns nmende<l. The notes shall be general obligntions of the Town, secured by the il'revocable pledge of the full faith and credit of the Town. The Town shall comply with the provisions of Section 7-378a of the General Statutes of Com1ecticut, Revision of 1958, 11s lllllendcd, if the notes do not nrntm·e within the time pcl'lnilted by said Section 7-378.

(cl) Thnt the Town Manager 1111<1 either lhe Town Treasmer or the Director of Fiunnce slrnll sign the bonds or notes by their ma nun I or facsimile signatures. The law firm of Pullman & Comley, LLC is desig1111led as bond counsel to approve the legality of the bonds or notes. The Town M111rnger nud citucr the Town Trensurer or the Director of Finance nre authorized to determine the amount, dale, interest rntes, maturities, redemption provisio11s1 form and olher details of the bonds or noles; to designate one or more bank or lrnst compnny to be certifying bank, registrar, transfer ngenl ancl paying ngent for the bonds or notes; to provide for the keeping of n record of the bonds or notes; lo sell the bonds or no Les at public or private sale; to deliver the bonds or notes; and to perform nil other nets which 111'6 uecessnry or 11pproprinte to lssue lhe bonds or notes.

(e) Tlrnl the Town hereby declares its official intent under Federnl Income T11x Regulation Section 1.1 50-2 tlrnl costs of the refunding nrny be paid from temporary advances of available funds and tlrnt ihe Town re11son11bly expects lo reimburse uny such advances from the proceeds of bonowings i11 an aggregate principal mnount not in excess of the amount of borrowing authorized nbove for the reftmding. The Town Munnger and either the Town Trcnsuret· 0 1· the Director ofFilrnnce <1re authorized to amend such declm·ation of official iutcnt ns

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they deem necessury or ndvisable ond to bincl the Town pursuonl to such rcprcsentutions and covcmmts as they deem necessary or advlsuble in order to mai11h1ill the continued exemption from fedcml income taxation of interest on the bonds, notes or tempornry noCes oulhol'ized by this resolution, if issued on 111nx-exempt basis, including covenants lo pay rebntes of investment earnings to the United Scates in foCme ycnrs.

(t) ThnC while it is nnticipntcd thnt the bonds, notes or tempornry notes will quolify as tax-exempt bonds, the Town Manager and either the Town Treasmer or the Director of Finance are authorized, upon the advice of bond counsel, to issue all or any portion of the bonds, notes or temporary notes us obligulions Che interest on which is includable in the gross income of the owners thereof for federnl income tnx purposes and it is hereby found and determined that the issuance of any such bonds, notes or temporary notes is in the public interest.

(g) That the Town Manager and either the Town Treasmer or the Director of Finance arc uuthorir.ed to make representations nncl entel' into wrillcn ugreements fol' the benefit of holders of the bonds, notes or te111))0l'Ol'Y notes lo provide seconclnry mnrket disclosure information, which ngreements may include such terms ns they deem advisable or appropriate in order to comply with applicnble lows or rnles pcrtuining lo the sale 01· purchase of such bonds, notes or tempornl'y notes.

(h) Thnt the Town Council, the Town Manage1·, the Town Treasurer, the Town Mnnnger, the Director of Finance, und the olhel' proper officers nnd officials of the Town are authorized to take nny oChel' aclion which is necessary or desirnblc to ennble the Tow11 to complete the p1·oject and lo issue bonds, notes or tcmpornL'Y notes to finnucc the nforesaid aJlproprintion.

(i) Thal this resolution shall be effective when apJlroved in accordnnce with the requirements of Section 310 of the Town Charter by mnjority vote of the qunlified electors voting thereon following adoption by the Town Council.

TOWN CLERK: CERTIFICATE AS TO TOWN COUNCIL MlNUTES

(Intl'oduction ofDond ResoJnlions and Setting of Public Hendng)

I, Mnrguerite Phillips, Town Clerk of the Town of Bloomfiekl, Co1meclic\1l, hereby certify as follows:

l. Altnched hereto is n lrne nnd complete copy of that portion of Che minutes of the meeting of the Town Council of !he Town of Bloomfielcl, Connecticut held on June 28, 2021 jlertuining lo the introduction of and the setting of I\ public henl'ing on n l'esolution entitled: "Resolution of the Town Council of the Town of Bloomfield Appropriating $29,255,000 for Illlprovemenls to Town Librnl'ies and Authorizing !he Issuance of Bonds and Notes in the Some Amount to Pinunce the Approprinlion."

2. Alluched hereto is a l111e and complete copy of that iiorlion of the minutes of the meeting of the Town Council of the Town of J3loomfield, Connecticut held on June 28, 2021 pertaining lo the introduction of and the setting of 11 public hearing on a resolution entitled: "Resolution of lhe Town Council of lhe Town of Illoomfielcl Appropriating $2,000,000 for Restomlion nnd Improvements lo Filley Park und Authorizing the Issuance of Oonds And Notes in lhe Snme Amount to Finnnce the Appropriation."

3. The Town Council consists of nine (9) members, n quorum of the Council consists offlve (5) members, nnd the number of members present nnd voting on such motions 01·

resolutions constitutes n quorum. The members present and voting on such molions or resolutions were duly elected members of lhe Council.

4. The mi.ttlmum number of affirmative votes required to ndopt each such motions or resolutions was· five (5), and at least thnt number of members voted affirmatively ou such motions or resolutions, as indicated in the minutes. The entire meeting exclusive of executive Ressions wns open to the public and no one w11s excluded from the portion of the meeting pertaining to the consideration nnd adoption of such motions or resolutions.

5. The minutes arc duly recorded Jn the records of the Town t1nd were filed with lhe Council Clerk within 7 days of the meeting. The vole of each member present wns reduced lo writing nud made uvuilable for public inspection within 48 homs after the meeting, exclusive of uny Sa\1wdny, Sunday or legnl holiday, nnd nlso recorded in the minutes. The minutes were nvnilnblc for public inspecHon wilhin 7 days nfter such meeting.

6. Notice of the meeting was mniled at least one week prior to the meeting by first class mnil, where prnc!icable, lo every person who hud filed a wrillen request for such notice.

7. Said meeting was a regular meeting, held al a date, lime and place designated iu the schedule of reguh1r meetings filed in the office of the Clerk of the Council on or before January 31, 2021, us umencled al least 30 days prior to the meeting. The agenda of the meeting i.nclucled the business concerning the molion. The agenda was available to the 1mblic uml wns filed not less Chan 24 homs before t11e meeti.t1g at the Council's regular office or, if there is no such regular office, nt the office of the Town Clerk.

8. In determining the time withi.t1 which or by when any notice, agenda or other information Wl\S given, made available, posted or filed us certified in parngrnphs 5 through 7

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Rhove, there wus excluded Satmdnys, Sundays, lcgnl holidays nnd m\y dny on which the office of lhe Town Clerk or the office of the Counci I, as npplicablc, wns closed.

9. All provisions of lhc Freedom of Jnformulion Act (C.G.S. Secllons 1-200 lo 1-24 1) ns amended nm\ all regulnlions nclopled by the Council for lhe conduct of its meetings which were in full force nnd effect on the dnte of the meeling referred to in the ullnched minutes were complied with in conneclion with the meeting.

l 0. Attached hereto nrn trne nnd complete copies of tht~ fol lowing:

u. Schech1le of dales, times and places for holding regulnr meetings of lhe Council as filed with lhc Town Clerk by Jnmmry 31, 2021.

b. Notice and Rgenda for the meeting rcfened to in lhe aHached minutes.

Signed nnd sealed nt Bloomfie1cl, Connecticul, lhis __ dRy of _ __ , 2021.

[SEAL]

Town Clerk Town of l31oomfield

RESOLUTION

Whereas, the Town Council shall annually appoint an independent public accounting firm to examine and certify the Town's financial records In accordance with statutory provisions, and

Whereas, Connecticut General Statutes §7-396 and §4-232 provide that the appointing authority of any municipality must file with the Secretary of the Office of Policy and Management (OPM) the name of the independent auditor designated to conduct its annual audit, and

Whereas, on March 27, 2021 the Town issued a Request for Proposals for audit services for the fiscal year ending June 30, 2021. As a result of that RFP, the firm of CliftonlarsonAllen LLP has been recommended to serve as the Town's independent auditor based on their fees, qualifications and services, now therefore be It,

Resolved, that the Bloomfield Town Council appoint the audit firm of CliftonlarsonAllen LLP, with principal offices in West Hartford CT, for the audit of fiscal year ending June 30, 2021 and for two subsequent years.

14

Departmcntof Finance

INTERDEPARTMENTAL MEMORANDUM

Date: ~ 'lb: Philip K Schenck, Jr., Interim Town Manager

Fmm: Nancy Haynes, Plll'chasing & Risk Manager

June 22, 2021

Re: 41h quartet· transfers

CC: Curtis Eatman, Finance Director

Under the provision of seclion 908 of the Town Charter, at the request of the Town Manager, but only during tlrn fourth quarler, the Council may by resolution Lransfcr uny tmencumbered appropriation balance from one department to anothe1'.

Al Lhis time, there are several departments that are in need of a transfer that cannot be funded within the depmtment.

The contract settlement with UPSEU cost the Town $95,143 for relro pay for FY 2020 and 2021. This obligation includes associated payroll truces and 401 contTibutions. There were sufficient balances in some deparlmcnts to cover the obligation, however, funds are requested to be trnnsferred to those where there will be insufficient balances lo cover the expense.

Also requested is $65,200 lo update the Council Chambers and two (2) Town Hall conference rooms to be able to hold hybrid Council and Board and Commission meetings. This concept has been the discussion of several Council and Conunittee meetings and has been favornbly received. As of .July 1, 2021 state law allows municipalities, at tl1eir discretion, to hold in person, video conference, or hybrid (a combination of in person and video conferencing) public meetings. Updating the rooms will ullow tl1e Town to be able to offer the hybl'id choice, which is the most participatory format.

'l11e Town budget fo1· 2021, nt Urn rcconunendation of former Town Manager Smith, included a budget for tl1e Town's share of the Health District's budget at a lower amount than tl1e adopted Health Disllict budget and a transfer for tl1c difference, or $3,370 is requested.

There is a request to increase the Town Attorney's account. The increase to the montl1ly rctaine1· was not accounted for in the original budget, and outside counsel, mostly related to tax appeal comt cases, has exceeded the budget estimate. There are also funds being ll'ansferred into CIP for the DPW tank removal to account for removal of contaminated soils.

A resolution to autl10rizc the Town Council to transfer $141,614-44 in npproptiations within the 2020-2021 budget from tl1e departments below is attached. The total adopted budget of $94,638,912 remains the same. The Finance Subcommittee recommended approval at its 6/21/21 meeting.

The following amounts are free from encumbrances in the 2020-2021 General Fund:

JillQM DEPARIMENT lFUf:l:CTIQN AMOUNT

01100000 52222 GG dues & subscriptions 15,000.00

01450000 52233 HR Ed/train (tuition) 16,153.00

01450000 52251 HR Professional Seivices 11,771.00

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01100000 52221 Gen Govt advertising 3,000.00

03010400 51111 I.and Use full time 5,000.00

06100100 53301 Prnsser Electricity 9,000.00

06102500 53301 WL Electricity 5,000.00

09506200 52231 TM contingency 25,000.00

02500000 51113 Inland wetlands PT 2,000.00

02960000 52231 Fair rent other cont svc 400.00

02750000 52234 Comm on Aging conf 2,390.00

02750000 54449 Comm on Aging food 1,070.52

02900000 52231 Advisory Comm on Handicap 250.00

02970000 52231 Ethics Commission 100.00

02200000 52221 ZHA ndvertising 500.00

02200000 51113 Zl3A part time 400.00

09105800 52285 Heart & Hypertension 20,000.00

01200000 53301 Town Hall Electricity 2,000.00

01200000 53302 Town Hall Heal/energy 3,500.00

07210000 53301 Social Services electricity 6,789.96

07510100 53301 Senior Services Electricity 6,789.96

07510100 53302 Senior Services heat/energy 5,500.00

TOTAL 141,614.44

The above amounts are to be transferred to the following depmtments in the 2020-2021 Gen em\ Fund budget:

l.Q DEPARTMENTlEUNCTION AMQU~I

01300000 51111 Town Clerk Full time 6,424.00

01300000 51237 Town Clerk payroll tmo: 200.00

01300000 51283 Town Clerk retirement 930.00

01300000 51112 Town Clerk Overtime 922.00

03010300 51111 Building Dept full time 5,563.24

03010300 51112 Building Dept Overtime 60.71

03010300 51237 Building Dept Payroll tax 430.23

03010300 51283 Building dept retirement 562.39

05100100 51111 Leisure Sel'\~ces Full time 4,537.11

05100100 51237 Lcismc Services payroll tax 347.11

05100100 51283 Leisme Services retirement 453.74

05100100 52231 Leisure Services other cont svcs 5,000.00

07210000 51111 Social Se1vices Full time 3,215.65

07210000 51237 Social Services payroll tax 246.00

07210000 51283 Social Services Retirement 321.57

07510100 51111 Senior Se1vices Full Time 2,963.12

07510100 51237 Senior Services payroll tax 226.67

07510100 51283 Senior Se1vices retirement 296.31

01460000 52231 lT contractual svc (Council Ch) 65,200.00

01600000 51113 Town Attorney retainer 2,147.00

0160000 52229 Town Attorney consultant 27,000.00

07110000 52231 Health Dept 3,370.00

2

2600000 52251

09105900 51117

Economic Development Comm Operating Transfers out

TOTAL

A Council resolution authorizing approval of these trnnsfers is attached.

RESOLUTION

697.59

10,500.00

141,61tj.44

RESOLVED: That in accordance with Section 908 of the Town of Bloomfield Charter, that the below transfers of appropriations be approved:

The amounts below are free from encumbrances in the 2020-2021 General Fund budget:

FROM DEPARTMENTlFUNCTION AMOUNT 01100000 52222 GG dues & subscriptions 15,000.00

01450000 52233 HR Ed/train (tuition) 16,153.00

01450000 52251 HR Professional Services 11,771.00

01100000 52221 Gen Govt adve1tising 3,000.00

03010400 51111 Land Use full time 5,000.00

06100100 53301 Prosser Electricity 9,000.00

06102500 53301 WL Electricity 5,000.00

09506200 52231 TM contingency 25,000.00

02500000 51113 Inland wetlands PT 2,000.00

02960000 52231 Fair rent other cont svc 400.00

02750000 52234 Comm on Aging conf 2,390.00

02750000 54449 Comm on Aging food 1,070.52

02900000 52231 Adviso1y Comm on Handicap 250.00

02970000 52231 Etl1ics Commission 100.00

02200000 52221 ZBA advertising 500.00

02200000 51113 ZBA part time 400.00

09105800 52285 Heart & Hypertension 20,000.00

01200000 53301 Town Hall Electl'icity 2,000.00

01200000 53302 Town Hall Heat/energy 3,500.00

07210000 53301 Social Services electricity 6,789.96

07510100 53301 Senior Se1vices Electricity 6,789.96

07510100 53302 Senior Services heat/energy 5,500.00

TOTAL 141,614.44

The above amounts are to be trnnsferred to tlwfollowing deparlments in the 2020-2021

budgets: TO DEPARTMENTlFUNCTION AMOUNT

01300000 51111 Town Clerk Full time 6.t124.oo

01300000 51237 Town Clerk pnyrnll tax :mo.oo 01300000 51283 Town Clerk retirement 930.00

01300000 51112 Town Clerk Overtime 922.00

03010300 51111 Building Dept full time 5,563.24

3

03010300 51112 Building Dept Overtime 60.71

03010300 51237 Building Dept Pnyroll tax 430.23

03010300 51283 Building dept retirement 562.39

05100100 51111 Leisure Services Full time 4,537.11

05100100 51237 Leisure Services payroll tax 3'17·11 05100100 51283 Leisure Services retirement 453.74 05100100 52231 Leisure Services other cont svcs 5,000.00

07210000 51111 Social Se1vices Full time 3,215.65

07210000 51237 Socinl Services payroll tax 246.00

07210000 51283 Social Se1vices Retirement 321.57

07510100 51111 Senior Services Full Time 2,963.12

07510100 51237 Senior Se1vices payroll tax 226.67

07510100 51283 Senior Services retirement 296.31

01460000 52231 IT contractual svc (Council Ch) 65,200.00

01600000 51113 Town Attorney retainer 2,147.00

0160000 52229 Town Attorney consultant 27,000.00

07110000 52231 Health Dept 3,370.00

2600000 52251 Economic Development Comm 697.59

09105900 51117 Operating Transfers out 10,500.00

TOTAL 141,614.44

And be it further resolved,

That the above transfer from the operating transfers out in the amount of $101500 to supplement the "Tank Removal" project in the Town's Capital Non Recurring Fund,

And it be ftuthet· resolved,

The Town Manager is authorized to b·ansfer any unencumbered deprutmental balances during closeout between depaitments in order to balance any unanticipated overages, after which any balances that may exist may be h·ansfcrrcd lo the Town's Other Employment Denefit'lh1st fund (Fund 56).

4