Biotech February 12, 2015

Longview Budget Planning

Longview Budget Application System Overview

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Agenda

• Review of Planning Application

• Planning Application Updates• Portal Home Page• New functionality updates• Reports

• Workday to Budget Position Mapping

• Budget Cycle Calendar

• Questions/Concerns

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Stewardship

• Importance of Financial Planning

• Board of Trustees

• Stewardship

• Planning for the Future

LV/Budget Updates

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• Opened LV Production Planning Apps

• February 5th – to C- Level Users & some D – Level Users• Workday data as of Feb 2nd .• 262 days (26.2) for non-exempt budget planning

• Base Budget Adjustment E-docs in GL• Turned Off after January month-end close

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Portal Home Page

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Choose an Org or…

• Launching Budget Planning application

• C Level Org (College) view

• D Level (department) view – show only departments by Access

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Enter an Account or…

• User can opt to enter a specific account number or search…

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Revenue & Expense Planning Navigation

Revenue & Expense Planning by Account• Initialize planning Budget from Current

year base budget• Planning Details• Active Accounts• Add a new Object Code• Export to Excel

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Planning at Sub Object Level

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Active Account Tab – Filter by Sub Fund

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Revenue & Expense Planning Transfers

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Position Mapping – Workday to Longview

PM – Position Management Only

• Budgeted Position: Budgeted • To populate in Longview Position Planning

• KFS Organization: • College (C level Org)/Dept (D-level Org)

• Vacant Positions – must have default cost allocation to update planning.

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Workday Position Mapping

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Position Review

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Position Review

• Position/ Position Description• View Position Listing by College or Department level• Flags – Sync with Workday information nightly• A – Allocation Change• N – New • C – Change in workday position data• S – Change in salary

• Employee Name/ Employee Id• Job FTE• Calculated Salary/Budgeted Salary• CU – Plan FTE - Ability to Edit• Budget Plan – Ability to Edit • Notes

Salary Details–List of Allocations by Department

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• Fields include Position #, Name, Change Position # and description, Employee Name and EMPID, Calculated Salary, Base Budget Salary and Total Leave amounts planned.

• Sorted by Last Name within Department• Pull up additional Position information

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Show Sub Funds

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Review of Budget Planning

• Position Review Report• Review Calculated Salary Loaded/Budget salary planned

• Accounts out of Balance Report• Review/update accounts out of balance as needed

• Variance by Object Code• Review Variances/adjust as needed

• Compares Budgets/Actuals at object consolidation or object level

• Notes• Export FY16 Planning Notes

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Budget Reporting Applications• Report Cost Allocations

• Review of Cost Allocation at position/employee level• FY16 Base Budget• FY15 Current Year Final Budget

• Export Budget Data• Budgets -Current, Trustee, and Final• Actuals -Current Year Actuals, Previous Years

• Report Line Item Details• Planned information at line item detail level

• Transfers/Allocation • New Base Budget & Trustee Budget (FY16) • FY15 Trustee and Final Budget

Reports

Base Budget 2016 - New Budget (in progress)

Trustee Budget 2016 – New Year Trustee Budget (will reside in budget system)Base Budget 2015 – Initial Budget Load (frozen during budget season)

Trustee Budget 2015– Current Year Trustee Budget Base Budget 2016 - New Budget

Actuals 2015 – YTD (one business day lag)

Actuals 2014 – Full YearActuals 2013 – Full Year

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Questions/Help:

UBO-help@Cornell.Edu

Budget Information:

http://dbp.cornell.edu/offices/university-budget-office

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Questions?Comments?