BIMETRA TRANSLATIONAL DATA MANAGEMENT Support and service models

BIMETRATRANSLATIONAL DATA MANAGEMENT

Support and service models

Data management software: SLims

• Web based

• Server within UZ Gent netwerk Outside UZ network

available through http://artemis.uzgent.be

with UZ login and eID reader

• Login with (LDAP) username and password

• Personalised view

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www.genohm.com

Options for using SLims

1) Read-only account in BB instance

Main goal: Overview of your samples stored in the Biobank facility

2) Write account in BB instance

Main goal: Overview of your samples stored in the Biobank facility and adding more data to these samples

3) Setup of your own SLims instance

Main goal: Use SLims for complete sample management of all your samples (stored in the Biobank facility and/or your own facility)

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Option 1: Read-only account in BB instance

Read-only account in BB instance

Main goal Overview of your samples stored in the Biobank facility

Access rights Read only access

Access to data fields Access to fixed set of data fields All users see the same fields 3 types of user roles: 1. No access to identifying data2. No access to identifying data, except

adremanumber3. Access to identifying data

Add your own customized data fields No,a few data fields are available to store your study specific dataf.e. reference id, purpose, remark

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Visible fields (~ 45)

• BB specific fields• Sample type (blood, serum, urine, …)• Sample ID (unique ID number)• BB status (reserved, transported, removed, …)

• Study specific fields• Reference ID• Remark

• MDS fields• Consent state (informed consent, residual material, unknown)• Collection date

• SPREC fields• Centrifugation (speed, time, temperature, …)• Type of collection (f.e. autopsy, biopsy, punction, …)

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Access to content management module Yes

Search samples Yes

Save filters Yes

Export data to excel Yes

Access to ELN module No

Access to setup modules No

Add custom connections No

Customize your own structure No

Add samples stored in your own facility (not BB) No

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• Derivation tree:• Parent – child relations


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• Extensive filter- en search options

• Save filters and reapply quickly


• Export to excel

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Pricing*

Server license (normal price €15 900)

€ 0

Server & storage ICT(incl. backups)

€ 0

Customization by Bimetra admin (/hour) nvt

User license (/user/year) € 0

Update fee (/year) € 0

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* Pricing to be confirmed by Management Committee

Option 2: Write account in BB instance

Read-only account in BB instance Write account in BB instance


Overview of your samples stored in the Biobank facility and adding more data to these samples

Access rights Read only access Write access + read-only access

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Write account in BB instance

Access to data fields Access to fixed set of data fields

All users see the same fields 3 types of user roles: 1.No access to identifying data2.No access to identifying data, except adremanumber3.Access to identifying data

Access to fixed set of data fields +Extra data fields can be added by Bimetra admin (at cost) Extra user roles can be added by Bimetra admin (at cost)

Add your own customized data fields

No,a few data fields are available to store your study specific dataf.e. reference id, purpose, remark

Yes, extra data fields can be added by Bimetra admin (at cost, max. 50)

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Access to content management module

Yes Yes

Search samples Yes Yes

Save filters Yes Yes

Export data to excel Yes Yes

Access to ELN module No No

Access to setup modules No No

Add custom connections No No

Customize your own structure No No

Add samples stored in your own facility (not BB)

No No

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• Bimetra admin can add your custom fieldsShort text, text box, whole number, decimal number, date, date and time, checkbox, fixed choice, dynamic choice, URL, rich text, quantity, time, barcode,comparator quantity, date difference, attachment

• You can add data• In form• Import of excel file

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• You can add data• In form• Import of excel file • Macro

• Add data for multiple samples at once• Pop-up screen shows only those fields that need to be completed

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• Audit trail• Track changes (who, when, previous value, new value)• No logging of searches

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Pricing*


€ 0 € 0


€ 0 € 200

Customization by Bimetra admin (/hour)

nvt € 65

User license** (/user/year) € 0 € 810** for users with write access

Update fee (/year) € 0 € 270

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Option 3: Setup of your own SLims instance



Setup of your own SLims instance


Overview of your samples stored in the Biobank facility and adding more data to these samples

Use SLims for complete sample management of all your samples (stored in the Biobank facility and/or your own facility)

Access rights Read only access Write access + read-only access

Write access + administrator access (group admin) + read-only access

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Access to data fields

Access to fixed set of data fields All users see the same fields 3 types of user roles: 1.No access to identifying data2.No access to identifying data, except adremanumber3.Access to identifying data

Access to fixed set of data fields +Extra data fields can be added by Bimetra admin (at cost) Extra user roles can be added by Bimetra admin (at cost)

Access to fixed set of data fields +Extra data fields can be added by Bimetra admin (at cost ) or by group admin Extra user roles can be added by Bimetra admin (at cost ) or by group admin

Add your own customized data fields

No, a few data fields are available to store your study specific data (f.e. reference id, purpose, remark)

Yes, extra data fields can be added by Bimetra admin (at cost, max. 50)

Yes, extra data fields can be added by Bimetra admin (at cost) or group admin

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Access to content management module

Yes Yes Yes

Search samples Yes Yes Yes

Save filters Yes Yes Yes

Export data to excel Yes Yes Yes

Access to ELN module No No Yes

Access to setup modules No No Yes

Add custom connections No No Yes

Customize your own structure

No No Yes

Add samples stored in your own facility (not BB)

No No Yes

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• Register samples

use macro or specific flow (custom made)• Make new content • Edit content • Find free position• Print labels • …

F.e. sample registration in Bimetra Biobank

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Sample registration in Bimetra Biobank

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Sample registration in Bimetra Biobank

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• Connection with other software• Import patient data from EPD (read only)

• Adremanumber• Gender• Date of birth

• Other connections can be set up (f.e. Labview, ‘observationpages’ in EPD)

• Connection with BB instance for samples stored there

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• Electronic Lab Notebook

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• Reports • Automatic e-mails• Design of labels• Location overview

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Pricing*


€ 0 € 0 € 0


€ 0 € 200 € 2000


nvt € 65 € 65

User license** (/user/year)

€ 0 € 810** for users with write access

€ 810** for users with write access

Update fee (/year) € 0 € 270 € 2700

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Example: write account in BB instance

Amount Write account in BB instance

Pricing*

Server license / € 0


1x € 200


- Add 20 custom fields- Add 3 additional user roles

3h**1h**

€ 195€ 65

User license (/user/year)- Users with write access- Users with read-only access

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€ 1620€ 0

Update fee (/year) (starting from of year 2) 1 € 270

* Pricing to be confirmed by Management Committee** Estimation, depends on complexity of the project

Total cost year 1: € 2080 (= 200+195+65+1620)

Total cost year 2 and next: € 1890 (= 1620+270)

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Example: setup of your own SLims instanceAmount Setup of your own SLims

instance

Pricing*

Server licence / € 0


1x € 2000


- Training of group admin- Customization by Bimetra

40h**20h**

€ 2600€ 1300

User license (/user/year)- Users with write access- Users with read-only access

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€ 1620€ 0

Update fee (/year) (starting from of year 2) 1 € 2700

* Pricing to be confirmed by Management Committee** Estimation, depends on complexity of the project

Total cost year 1: € 7520 (= 2000+2600+1300+1620)

Total cost year 2 and next: € 4320 (= 1620+2700)

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Contact

• [email protected]

• Lieselot Vanlanduyt• Joachim Geeraert• Lieven Vaneeckhaute

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mailto:[email protected]

Connections: regional, national, international context • BVT

Monthly export of selected samples to Belgian Virtual Tumour Biobank

• CMILocal node for focus biobank sample data exchange on the Centrum for Medical Innovation “Backbone”

• BBMRI-ERICBiobanking and BioMolecular resources Research Infrastructure (pan-European)Biobank “Yellow Pages”National Biobank catalogue

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Connections: CMI context

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Connections: international context

Biobanker• Minimal overhead, no retyping• Demonstrate value of BB• Protect data• See comparable biobanks

Requester• Find biobank in BB “yellow

pages” or national catalogue• Select BB based on metadata

• Phase1 : “yellow pages”, limited to biobank metadata

• Phase 2 : query functionality on samples

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Documents

BIMETRA TRANSLATIONAL DATA MANAGEMENT Support and service models