Bil Sap Hcm Overview n

© 2003 Hewlett-Packard Development Company, L.P.The information contained herein is subject to change without notice

Welcome to SAP HCM ImplementationOverview

page 204/11/23 HP Confidential

The SAP World

mySAP mySAP ERPERP

FIFIFinancialFinancial

AccountingAccounting

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

WFWFWorkflowWorkflow

ISISIndustryIndustry

SolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

QMQMQualityQuality

Manage-Manage-mentment PMPM

Plant Main-Plant Main-tenancetenance


Organizational Management Personnel Management

Administration Recruitment Personnel Development Personnel Cost Planning Compensation Management

Training & Event Management Payroll Administration Time Management Employee Self Service Manager’s Self Service

SAP Human Resources - Sub-modules


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Human Resource Process

CourseCredit

HOTEL

Timestatementlist

BenefitsEnrollment

Recruitment

Hiring

Travel

Training

Payroll Time Reporting& Shift Planning

Employee Development& Salary Administration

Cost Planning &Reporting

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MSI’s Organizational Units

Organizational units are different business areaswithin a company.

MSI U.S. Subsidiary

OperationsCorporateServices

MarketingCustomerSupport


SAP AG

Organizational Units

Examples: according to

department

regions

business processes

Executive Board

FinancialsHR

ServicesPayroll Vendors Customers Auditing

Organizational units describe the differentdepartments within a company.

Several organizational units form an organizationalstructure.


SAP AG

Head OfficeHead Office ProductionProduction

Overview: Organizational structure (2)

Companycode

Client

Personnelarea

Personnelsubarea

Motor SportsMotor SportsInt.Int.

CanadaCanada UnitedUnitedStatesStates MexicoMexico

LosLosAngelesAngeles

SanSanFranciscoFranciscoNew YorkNew York


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Organizational Structure with Positions

Customer Support Center

Mary

JohnSusan

(Vacant)

Jobs = 21 manager3 customer service reps

Positions = 41 manager of customer support3 customer service reps

Person = 3MaryJohnSusan

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You can maintain any number of company organizationstructures with different plan versions.

Plan Versions

PV Plan version text

Plan version

**

00

01 Current scenario

AS Alternative scenario

DS Downsizing scenario

FY Alternative scenario II

TP Alternative scenario III

25 Plan version 25

Planversion

keys

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SAP AG 1997

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The organizational model provides an overview of a company inthe past, the present, and the future.

Organizational Model

Present Future

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MSI’s Organizational Plan / ReportingStructure

A reporting structure iscreated using the linksbetween positionsThe relationships between

organizational units forman organizational plan.

U.S. Subsidiary

OperationsCorporate Services

MarketingCustomerSupport

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Personnel Management

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Employee Information Management

Change of employee subgroup

Hiring

EarlyNormalNight

Work schedule

New working times

New pay scale group

Change of address

Pay increase

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Infotypes

FamilyFamily Bank DetailsBank Details

Address/Address/Personal DataPersonal Data

TaxTax

Planned Working TimePlanned Working Time

Org. AssignmentOrg. Assignment

EmployeeEmployee

Infotype: Logical grouping of data fields on a screen.

0021

0006

0007

0009

0001

0207

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Personnel File

Display infotype. . .

Display Org. Assignment (0001)

Display Events (0000)

Personnel file

Pers.number 4711

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W A N T E D !

V a c a n t P o s it io n In it ia te s R e c ru itm e n t P ro c e s s

V a c a n t

P o s it io n sP o s it io n s

Recruitment

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Recruitment

page 17


Recruitment

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RecruitmentAdvertisement

WANTEDWANTEDSkilled, efficientperson for . . .

Profile comparison

Qualific

atio

n / Re

qu

irem

en

t

Specification Ideal / Actual

Vacancy

Applicant

Hiring

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Recruitment

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Recruitment

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Q ualifications/Requirem ents

Q ualificationsKnow ledge and experiencepossessed by an em ployee orapplicant

R equirem entsList of know ledge and experiencerequired by a job, position or w orkcenter

Q ualifications R equirem ents

P rofile com parison

Personnel Development

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SAP AG 1997

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Create a Qualifications Profile for an Employee

An employee's qualifications are displayed in aqualifications profile.

Proficiency Experience

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Qualifications Catalog

Qualifications catalog LEVEL

Technical knowledge.... I.

Mathematical knowledge.....

School education

Physics..... II.

Chemistry.....

Math

Calculus III.

Geometry

Linear algebra

Generalization

Specialization

Parallel qualifications

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Profile Comparison

A suitability profile is created by comparing the requirementsof the position to the person's qualifications.

Frank Bauer• French• Negotiating• Product knowledge• Business law

Head of department• French• Self-confidence• Negotiating• Business law• Product knowledge

80%

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SAP AG 1997

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Display a Qualifications Profile

General Profiles

Business law Negotiating

French

General profiles (Display and Collect)

Product knowledge

Display qualifications profiles

Qualifications profile

Person: Frank Bauer

6 4

5 6

0 1 2 3 4 5 6 7 8 9 Experience

2 years

2 years

6 years2 years

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Profile MatchupThe profile matchup represents a person's suitability for a position bydisplaying the suitability percentage.

Profile Matchup: Initial Screen

Profile comparison Qualification Priority 0..1..2..3..4..5..6..7..8..9 Profil ExpAltQual

50000313 French 1 +1 2

50000316 Product knowledge 1 -1 550000315 Negotiating 3 -1 150000314 Self confidence 4 +2 150000442 Business law 4 0

52.37

Plan version

Position

Person

01

50000057

00001025

Current plan

Purchasing Administrator

Frank Bauer

Suitability percent of person %

* X

X *

X *

* X

*

Legend: * = Requirement; ‘X’ = Qualification

Graphic

For a graphic display,press the buttonGraphic.

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Hiring

Completion of missing data in master data

Transfer of applicant data into the active employee files

Offer Letter

ApplicantApplicant EmployeeEmployee

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Training and Events Management

Profile comparison

Specific. Ideal/Actual

Qu

alific

atio

n / R

eq

uire

me

nt

Position

Confirmationof attendanceMS Word

RequirementMS Word?

Course

Training and Event Management

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MS Word

Determine Training Needs

Organization

MS Word

Requirements

Desktop

Organization

?

Qualifications

MS Word

MS Word5/1-5/5

MS Word6/11-6/15

Prebooking

Booking

Desktop

Course

Suitability Profile

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Training and Events Management

Book

Cancel

Prebook

Rebook

Replace

Plan

Create

Firmly book

Reject

Rework

Requiredresources

Availableresources

Resourceallocation

Attendees Business Events Resources

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Booking Attendances

Business event information

Internal / external business events

Business event status

Business event location

Booking

Attendee capacity

Priorities

Exercises

Prerequisites

Time constraints

11/06/97 - 11/09/97

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A Career Model at MSI

Manager

Administrator

Customer ServiceRepresentative

SupervisorCoordinator

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Salary Administration

Salary administration includes the management of thewhole package of components making up anemployee’s compensation.

This package of components can include salary,benefits, vacation and other forms of compensation

DEUTSCHEMARK

Check

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Payroll Accounting

C

CE

Payroll accounting

PayStatement

Bank transfer

MedicareTransfer to FI/CO Social Security

Subsequent activities

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The Payroll Accounting Process: Overview

Gross Deductions Net Payment=

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Calculation of Gross Amount

12

9

6

3

11 1

7 58 4

210

Bonuses

Overtime

Night workbonuses

Sales Commission

Sickness

Gross pay

Basic pay

Gratuities

Vacation pay

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Calculation of Net Amount

Net PayCheck

Savings plans

DEUTSCHEMARK

Tax

LoansOther healthinsurance

Unemploymentinsurance

PensioninsuranceTax office

Healthinsurance

Gross pay Subtract

Equals

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Payroll and Subsequent Activities

Personnel

Payroll accounting

Country grouping?10

Payroll area? U1

Payroll accountingUSA

C

CE

CCE

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Payroll Control Record

Error-free?

Exit payroll

Corrections

yes

no

Start payroll

Maintain master data

Release payroll

Check result

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Payroll accounting

Subsequent Payroll Activities

Subsequent activities

C

CE

per payrollperiod

period-unrelated

annualother

periods

first ...

then ...

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Interface Between Payroll and FI/CO: Overview

Payroll Accounting

Personnelexpense analysis

Personnel costs

Payables

FI

HR

FI

CO

page 54


ESS Service Possible functions Prerequisite HCM Module

Administration • My Assets*• Calendar*• Inbox*• Who’s Who• My Photo• Change Own data

• Personnel Administration

Personal Information • Enter address information• Enter bank information• Enter data about oneself and one's family• Enter data about previous employers


• Organizational Management

Working Time • Create or cancel a leave request• Display Work schedules and leave information

• Time Management

Overview of ESS Services

page 55


ESS Service Possible functions Prerequisite HCM Module

Life and work Events • Joining a company• Enrolling for benefits• Marriage• Divorce• Birth/Adoption• Changing his or her employment status

• Personnel Administration• Benefits Administration

Career • Book a training course•Create a qualification profile• Compare his or her profile• View appraisals

• Training and Event Management • Personnel Development (Skill Management)• Appraisals

Overview of ESS Services

*Configuration to be done in SAP Financial Accounting Module

page 56


MSS Service Possible functions Prerequisite HCM Module

Managing Organizational Structures

• Analytical insight on the Org Structure (Cost, qualifications,…) • Handling transfers


Organizational Management


Administering Employee Data

• Employee Information • Initiate Data Change


• Organizational Management

Managing employee Time & Attendance/ Recording time

• Team and Individual Absence Information • Approve time data

• Time Management

Overview of MSS Services

page 57


MSS Service Possible functions Prerequisite HCM Module

Employee Career Planning

• Perform profile match-ups and observe training and career possibilities

• Organizational Management• Personnel Development

Managing Employee Development and Succession Planning

• Observe Individual and Team related training needs• Gain insight on individual skills and skill set-up of the team • Identify mandatory courses

• Personnel Development• Training and Event Management

Overview of MSS Services

*Configuration to be done in SAP Financial Accounting Module

page 58


Thank You

Documents

Bil Sap Hcm Overview n