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Bike Ride 2011 Information Pack

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The Open Dreams Foundation is cycling from Leicester to Paris from 5th-9th August 2011!

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Page 1: Bike Ride 2011 Information Pack

LEICESTER TO

PARIS 2011 5th - 9th August 2011

From Clock Tower to the Eiffel Tower 300 MILES. 4 DAYS. 2 WHEELS. 2 COUNTRIES.

www.leic2paris2011.wordpress.com

@ [email protected] 07742788145

Page 2: Bike Ride 2011 Information Pack

THE ADVENTURE Leicester to Paris Bike Ride

5th - 9th August 2011

The Leicester to Paris Bike Ride is an exciting challenge

to raise funds to support the work of The Open Dreams

Foundation. Those taking part are likely to be from

diverse walks of life and age groups, but they have

two things in common – a sense of adventure and the

desire to join the charity to promote children‟s

education in Leicestershire.

01. Things to take note of • You will need to bring your own bike and safety gear

on the trip

• The challenge lasts for 4 nights, 5 days

• The route will predominately cover small roads in

England and cycle paths most of the way in France

• You will need to follow a reasonable course of training

in order to get the maximum benefit from the

challenge – we will support and advise you on this

• You will be sent training and fundraising guidelines

when you have registered for the challenge

02. How much will it cost? To take part you need to pay a registration fee of £50

which is used solely to book for your travel and

accommodation and is non-refundable. You must also

pledge to raise £500 in sponsorship funds and donations

for The Open Dreams Foundation and pay it in by 20th

July 2011. In return everything for the challenge will be

provided – travel, food (breakfast, lunch and light

snacks), accommodation, guides, medical support etc.

03. What‟s included? The ferry crossing to France. Transport back from Paris to

Leicester. Travel insurance. Breakfast (excluding Day 1

and 3) and lunch from Day 1 through to breakfast on

Day 5 inclusive. Snacks will also be provided on riding

days. 4 nights shared room accommodation is

provided.

04. You will need A valid 10 year passport is required for all nationalities to

enter France and re-enter the UK. The passport date

must be 6 months later than the event finish date. There

is no visa requirement for UK citizens. If you hold a non-

British passport, please consult the French consulates for

advice.

05. What‟s not included • Bike Insurance – optional

• Travel to the start of the ride

• Day 1 and day 3 Breakfast

• Evening meals

• Personal spending money

THE CHALLENGE Leicester to Paris Bike Ride

5th - 9th August 2011

Join us as we set off from Leicester and cycle 290

miles to Paris, one of the world's most enchanting and

exciting cities.

Our guides will lead you on a breathtaking journey through

beautiful English countryside before embarking on your ferry

crossing. Once across the pond, you will witness the stunning

vineyards, picturesque villages and open countryside that

France has to offer, before entering the final stage of the ride

- arriving to a celebratory finish at the Arc de Triomphe in the

heart of this exciting city.

Cycling in small groups at a pace that suits you, this four day

cycle challenge will leave you breathless - especially after

the 100 mile cycle on the last day! After all the hard work...

Celebrate the evening laughing away with your new best

friends and tour guides and relive those wonderful moments

over the past few days.

This bike ride is challenging, but definitely achievable, and

something that anyone can do. You will be part of a

fantastic team, all cycling for one great cause. We can

guarantee that you will have the time of your life.

06. JOIN US! Fill in the application form attached and send it to The Open Dreams

Foundation, Leicester to Paris Bike Ride, 42 Vantage Park, Hamilton,

Leicester, LE4 9LJ with your registration fee of £50 payable to The

Open Dreams Foundation.

Page 3: Bike Ride 2011 Information Pack

YOUR ITINERARY Leicester to Paris Bike Ride 5th - 9th August 2011

Day 1: 70 miles Leicester to Oxford

Day 2: 80 miles Oxford to Portsmouth

Day 3: 50 miles Portsmouth to Bernay

Day 4: 100 miles Bernay to Paris

Total: 290 miles!

Day 1: Leicester to Oxford

70 miles We meet early on Tuesday morning

at Clock Tower in Leicester. Following

a briefing and safety talk we will

divide up into groups of participants

of a similar fitness and speed. We

head out of Leicestershire passing

through small picturesque towns and

villages avoiding main roads

wherever possible, stopping in

Daventry for lunch. Next, we‟ll make

our way through the lovely

Oxfordshire countryside to our

overnight accommodation in

Oxford.

Day 2: Oxford to Portsmouth

80 miles After breakfast we will set off from

Oxford to Didcot passing through

Basingstoke. We‟ll have a short

picnic in Basingstoke then set off to

Medstead and Denmead to finally

arrive at our overnight

accommodation in central

Portsmouth. On the way we will pass

through the beautiful open

countryside, green fields, orchards

and the occasional groups of

thatched houses.

Day 3: Portsmouth to Bernay

via Caen

50 miles After a good night‟s sleep and early

breakfast we‟ll be back on our bikes

making our way to the ferry across to

Caen where we‟ll continue our

journey through the historic village of

Ranville to Lisieux. After lunch we will

pass the famous byzantine Basilica of

St. Thérèse before finally ending our

day‟s journey in Bernay. We will have

a good rest before the final leg to

Paris!

Day 4: Bernay to Arc de

Triomphe, Paris

100 miles The final 100 mile marathon begins!

We journey out of Bernay to

Conches-en-Ouche where we see

the remaining ruins of the Keep

(donjon) built in 1035. Next, we head

through the beautiful town of

Montchauvet to Saint-Germain-en-

Laye, the birthplace of three

previous French Kings; Henry II,

Charles IX and Louis XIV.

The landscape changes from rural to

more urban France as we pass

through cobbled streets to enter into

Paris. Finally, we celebrate our epic

ride arriving at the Arc de Triomphe.

We make our way to the overnight

accommodation, shower and

change to celebrate our 300 miles

with a hearty meal at a French

restaurant!

Day 5: Paris to Leicester

FREE DAY! After all that pedalling you can now

relax and explore all that Paris has to

offer before your evening Eurostar

train back to London and then

Leicester.

Page 4: Bike Ride 2011 Information Pack

THE OPEN DREAMS FOUNDATION A bit about who you‟re helping

Welcome! I‟m sure you‟ve heard that Open Dreams works to support the

Arts, Learning and Culture in Leicestershire. All of which are values

of a community worth preserving!

Our philosophy is simple: „Go on and do something you‟ve always

wanted to do in life, bring a few friends and help others along the

way!‟

“Open Dreams for others

while fulfilling your own!” We are different! We‟re different because we strive to be self-

sustaining - by raising funds through our own projects inspired by

your dreams. We‟re different because we‟re project-based -

making us more independent, innovative and FUN! Also, we‟re

different because we‟re ambitious - we want to help lead the

way for a strong, vibrant, self-sustaining Leicester community!

“Our vision is to help build a strong

sustainable Third Sector in Leicester.”

What we‟re riding for: We‟re raising money for the Noel O‟Sullivan Scholarship Fund to

provide financial support for children‟s education in Leicester.

The scholarships support the Star Plus Programme delivered by

the Institute for Global Change UK.

The Star Plus Programme helps talented children unlock their

potential to realise a brighter future – it has helped over 500

children in Leicestershire during the past five years and continues

to add value to our community.

Did you know:

We‟ve helped over 95 children so far

Every year the Noel O‟Sullivan Scholarship Fund sponsors students

who struggle with financial support. So far, the scholarship fund

has helped 95 students!

To find out more about the Star Plus Programme or the Institute for

Global Change go onto www.globalchange.org.uk

We believe it is more important than ever to support the coming

generations. Giving these children the opportunity to build a

better future for themselves has to be one of the greatest gifts! By

taking up the challenge you will be making a difference to

someone‟s life!

HAPPY CYCLING

Dr. Sachin Nandha

Founder of Open Dreams

Page 5: Bike Ride 2011 Information Pack

APPLICATION FORM Leicester to Paris Bike Ride 5th - 9th August 2011

To register please complete all sections of the application form and sign the personal fundraising pledge. Post your

completed application and non-refundable registration fee of £50 (Payable to The Open Dreams Foundation) to:

The Open Dreams Foundation, Leicester to Paris Bike Ride, 2 Vantage Park, Hamilton, Leicester, LE4 9LJ

Please return your completed form to:

The Open Dreams Foundation, Leicester to Paris Bike Ride, 2 Vantage Park, Hamilton, Leicester, LE4 9LJ

Data Protection The information you have provided will be used by the Open Dreams Foundation for the purpose of administering the Leicester to Paris Bike Ride only. Your details will not be passed on to other organisations. With your permission, your contact details, including your name, address and contact telephone numbers will be passed on to other Leicester to Paris participants. If you would prefer that your details are not passed on to other participants please tick this box.

Mental or Psychiatric illness

Epilepsy or fainting

Hospitalisation in the last 2 years

Migraine

Are you suffering from/carrying any contagious diseases?

Severe head injury?

Allergies?

Cancer?

Registered as disabled?

Asthma / bronchitis / shortness of breath?

Are you affected by any other serious illness?

Are you pregnant or trying to get pregnant?

Are you on any medication? If so what is it and what is it for?

You may be required to get a Doctor’s note before you are able to

come on the event. If you have answered “yes” to any of the

above, please give further details below. We will pass this

information on to our trip medic who may require you to get a note

from your doctor before you are able to participate in the event:

Details of company or organisation sponsorship if you are being

sponsored by a company or organisation please give details

Company or organisation name

Address

Postcode

Telephone

How did you hear about the event?

Have you undertaken a challenge for charity before? If so, please

give details

What was your main reason for deciding to sign up for the Leicester

to Paris Bike Ride? Please give details

Would you like information about the Leicester to Paris Bike Ride

sent to a friend? If so, please give details

Personal pledge to raise funds

I would like to take part in the Open Dreams Foundation‟s Leicester

to Paris Bike Ride from 5th – 9th August 2011 and agree to abide by

the Conditions of Entry below. I undertake to raise and pay in a

minimum sponsorship to £500 by 20th July 2011. I will also endeavour

to raise as much sponsorship as possible in addition to the minimum

amount. I confirm that to the best of my knowledge my general

state of health and fitness is good and I take full responsibility for my

fitness to take part. I understand that failure to declare a medical

problem may invalidate my health insurance.

Signed Date

I enclose a cheque for the registration fee of £50 made payable to

The Open Dreams Foundation.

Personal details

Title

Surname

Forename

Name you like to be known by

Gender

Home address

Postcode

Email

Home telephone

Work telephone

Mobile

Employer‟s name and address

T-shirt size (S/M/L/XL)

Passport details

Full name (as on passport)

Date of birth

Place of birth

Nationality

Date of expiry

Passport number

Date and place of issue

Occupation

Marital status

Next of kin

Name

Relationship

Address

Postcode

Daytime telephone

Evening telephone

Mobile

Room sharing

Accommodation will be shared. If you are travelling alone, we will

presume that you are happy to share a room for the duration of

the trip with a person of the same sex. In exceptional

circumstances a single supplement may be payable per person

per night

Please give the name(s) of any one you specifically wish to share

with:

Special dietary requirements

Vegetarian

Vegan

Other (please specify)

Medical Declaration

Please tick the appropriate box:

Heart trouble and/or blood pressure problems

Fracture / tendon / ligament / cartilage injury

Back problems

Physical or other disability

Diabetes

Y/N

Y/N

Page 6: Bike Ride 2011 Information Pack

CONDITIONS OF ENTRY Leicester to Paris Bike Ride 5th - 9th August 2011

11. You must be at least 18 years of age by the 5th

August 2011.

12. You must not be dependent on alcohol or drugs or

have any criminal convictions.

13. You must be covered by full travel insurance for

health, accident, loss and repatriation during the event.

You will need to provide proof of travel insurance before

departure or you may forfeit your place on the

challenge.

14. All those who take part in The Leicester to Paris Bike

Ride Challenge do so at their own risk. The charity has

arranged transport, accommodation, food, guides etc. In

making these arrangements the charity is unable to

accept liability for any loss or damage, however arising,

or for cancellation of the event for any reasons outside

their control.

15. If you are refused passage and/or entry/exit to or from

France during the challenge any additional costs

incurred are your responsibility.

16. If you withdraw from the event in circumstances

where recovery of cancellation charges is indemnified

under travel insurance, you hereby agree that you will

co-operate in the recovery of these charges from the

insurers and any sums recovered under the policy will be

paid to the charities. If the insurance company does not

recognise your claim, you will be responsible for any

cancellation charges levied on the charity.

17. Itineraries, schedules and accommodation may

change and other alterations may occur which are

beyond the control of The Open Dreams Foundation.

18. You must agree to be bound by the Booking

Conditions for the event.

19. The Open Dreams Foundation may, at their discretion,

withdraw places on the Leicester to Paris Bike Ride event

if they believe it is in the best interest of the charity to do

so.

20. For a complete list of terms and conditions please

contact The Open Dreams Foundation directly on

07742788145 to order a printable version or visit our

website www.opendreams.org.uk.

21. Please read all of the terms and conditions before

completing the application.

01. A registration fee of £50 (non-refundable) is required to

participate in The Leicester to Paris Challenge. In addition

you must raise a minimum of £500 in sponsorship money

and donations for the Open Dreams Foundation which

must be sent to the organisers, The Open Dreams

Foundation by the 20th July 2011. Of the monies raised

approximately £250 will be used to cover your tour costs

including accommodation, food, transfers and travel,

guides and back-up support.

02. If you are unable to raise the minimum sponsorship

required you will forfeit your right to a place on the event

or you may choose to make up the balance yourself.

03. If you do not take up your place for any reason, you

must inform The Open Dreams Foundation immediately.

You must contact all your sponsors to ask if they wish to

make a donation or have their sponsorship money

returned. You must send all sponsorship forms and

sponsorship money collected to The Open Dreams

Foundation.

04. You will provide us with a true and complete

registration form.

05. If you are travelling alone, we will presume that you are

happy to share a room for the duration of the trip with a

person of the same sex.

06. The Open Dreams Foundation accept no liability for

the consequences of a person‟s behaviour, including

circumstances where such behaviour results in that person

being asked to leave the event, or, for whatever reason,

being unable to travel home when scheduled.

07. Package Tour regulations 1992. We confirm that we

comply with the above regulations and any other relevant

legislation. Where any cause in our Conditions conflicts

with our statutory duties under any relevant legislation, the

Conditions are to be read as if they did comply with the

legislation.

08. Data Protection. We will only use your personal

information for the purposes of arranging your trip. We will

not use it in any way which contravenes the Data

Protection Act 1998.

09. All cheques for sponsorship money must be made

payable to The Open Dreams Foundation.

10. The good reputation of the charity is paramount. You

must agree to act lawfully and follow the fundraising

guidelines laid out by the organisers of the event.

Page 7: Bike Ride 2011 Information Pack

QUESTIONS AND ANSWERS Leicester to Paris Bike Ride 5th - 9th August 2011

GET INVOLVED:

The Open Dreams Foundation

www.leic2paris2011.wordpress.com

@ [email protected]

07742788145

Will you help me? Yes! We will help you fundraise, train and

give you all the information you need after

you register. We‟ll always be here to make

the event enjoyable and as hassle free as

possible!

What about the bike? No specialist kit is required however a cycle

helmet is compulsory and we strongly

recommend that you use your own bike for

both the training and the event itself.

Will you carry my luggage whilst

I‟m cycling? There will be a support vehicle which will

carry everyone‟s luggage. It will rendezvous

with you at every overnight stop. You just

need to carry a small bag for any essentials

like a camera or sun tan lotion.

When should I book my place on

the trip? As soon as possible! Places are extremely

limited and get snapped up quickly so sign

up today.

Is the trip for me? Definitely! This trip is a fantastic challenge for

anyone wanting to do something amazing

for a great cause! There will be like minded

people.

How fit do I need to be? You will need to follow a reasonable course

of training so that you can get the most of

the bike ride. We will send you a suggested

training plan and will be on hand to help you

with any training advice.

Will I be able to raise the

sponsorship money? Yes! Once you have started you will find that

raising the minimum sponsorship is easy and

most importantly fun! We will suggest some

fundraising ideas when you sign up and of

course help you along the way.

What about food and drink? Breakfast, lunch and light snacks will be

provided throughout the trip (except for Day

1 breakfast). Dinner will be available at every

overnight accommodation and we can

cater for vegetarians and any other dietary

requirements- as long as you let us know in

advance.

Page 8: Bike Ride 2011 Information Pack

Open Dreams Foundation

2 Vantage Park, Hamilton, Leicester LE4 9LJ

[email protected] | 07742788145