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DOCUMENT NO.: DI-03-022-012; EFFECTIVITY DATE: 20160725; VERSION:1; ISSUED BY: PUR PAGE 1 OF 2

BIDS AND AWARDS COMMITTEE (BAC)

REQUEST FOR QUOTATION

The PNOC RENEWABLES CORPORATION (PNOC RC) through its Bids and Awards Committee (BAC) invites interested suppliers/contractors to submit quotations for the following company requirements:

Project Number / Project Title PNOC RC APP

Item No. Bid Deadline Approved Budget For the Contract

PR 17-095

1. Multi-Purpose Vehicle • Quantity: 1 unit

37

10/02/17

(5:00pm)

Php1,000,000.00

TOTAL Php1,000,000.00

Terms and Conditions:

Payment: Thirty (30) calendar days after receipt of goods, sales invoice, and warranty certificate.

For goods: check amount is subject to one percent (1%) expanded withholding tax and five percent (5%) withholding VAT

For services: check amount is subject to two percent (2%) expanded withholding tax and 5% withholding VAT

Price Validity: Forty Five (45) calendar days

Delivery:

Thirty (30) calendar days upon receipt of purchase order

PNOC Bldg. 5, Energy Center, Rizal, BGC, Taguig City

Others Please see Terms of Reference for complete details.

Bidding documents shall be accessible to all interested parties at the PhilGEPS account of PNOC RC. Should there be any matter that needs clarification, please feel free to call us at Trunk line No. (02) 840-3080 loc. 8893 or Direct telefax No. (02) 812-0991 and look for Atty.


Arolf C. Empino-Suyom or Mr. Dave E. Orlina or send us an email at [email protected]. In the interest of fair competition, PNOC RC ensures that the contents of all bid proposals submitted remain confidential until the bid deadline indicated above. In this regard, PNOC RC encourages the submission of bid proposals in one sealed envelope. The bid proposals shall be accepted until the bid deadline and dropped by the bidders in the bid boxes located in the PNOC RC Office. PNOC RC reserves the right to accept or reject any or all bids or parts thereof, to waive formality the company.

ATTY. JOSEPHINE CASSANDRA J. CUI Chairperson Bids and Awards Committee


Bids and Award Committee (BAC)

TERMS OF REFERENCE FOR GOODS & SERVICES (Small Value Procurement)

PROCUREMENT OF ONE (1) UNIT MULTI-PURPOSE VEHICLE SECTION 1: BACKGROUND

The PNOC Renewables Corporation (PNOC RC), is a government owned and controlled corporation and a subsidiary of the Philippine National Oil Company (PNOC). It has identified the necessity of procuring one (1) unit Multi-Purpose Vehicle.

Pursuant to the Revised Implementing Rules and Regulations (IRR) of RA 9184, procurement of goods/services such as purchase of one (1) Multi-Purpose Vehicle with approved budget for contract amounting to 1 MILLION PESOS (Php1,000,000.00) or less can be done through small value procurement.

SECTION 2: PURPOSE/OBJECTIVES

PNOC Renewables Corporation is seeking proposals from competent and eligible bidders/suppliers for the purchase of one (1) unit of Multi-Purpose Vehicle.

SECTION 3: QUALIFICATIONS

The following shall be eligible to participate in the bidding for the supply of goods/services:

a.) Duly licensed Filipino citizens/sole proprietorships; b.) If a partnership, duly organized under the laws of the Philippines and of which at

least sixty percent (60%) of the interest belongs to citizens of the Philippines; c.) If a corporation, duly organized under the laws of the Philippines, and of which at

least sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines;

d.) If a cooperative, duly organized under the laws of the Philippines; or E.) If persons/entities forming themselves into a joint venture, i.e. group of two (2) or

more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, That Filipino ownership or interest of the joint venture concerned shall be at least sixty percent (60%). For this purpose,


Filipino ownership or interest shall be based on the contributions of each of the members of the joint venture as specified in the Joint Venture Agreement.

SECTION 4: APPROVED BUDGET FOR THE CONTRACT (ABC)

The PNOC Renewables Corporation (PNOC RC) shall offer to all prospective bidders the purchase of one unit of (1) Multi-Purpose Vehicle. The price quotation shall not exceed the Approved Budget for the Contract (ABC) amounting to One Million Pesos (P1,000,000), inclusive of 12% VAT and all other applicable government taxes and charges. Any bid beyond ABC will automatically be disqualified.

SECTION 5: SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

Delivery of One (1) Unit Multi-purpose Vehicle

ENGINE Type 2.5L Diesel Engine

Displacement 2400-2500cc

Maximum output 70-75/4000-4200 Ps/rpm

Maximum torque 140-150 n/m /2400-2500rpm

Transmission Model 5 Speed Manual

Fuel System Distribution Type Fuel Injection

Fuel Tank System 50-60 Liters

DIMENSION & WEIGHTS

Overall LxWxH mm 4,600-4650mm X 1,700-1750mm X 1,800-1850mm

Curb Weight 1,500-1600kg

Seating Capacity 7 Seaters

ACCESSORIES Audio system At least 6.8 inch LCD Monitor with Touchscreen Interface 2.Din DVD/MP3/ MicroSD and USB ports

Speakers At least 4 Speakers

Airconditioning system CFC-Free Dual Air-Conditioning System

SAFETY Seatbelts Front and Passenger Seatbelts

Side Door Impact Beams Equipped

Color Black

Others Complete Set of Tools, Rain Visor, Stepboard


Warranty Parts 3 years or 100,000km whichever comes first

Warranty Services 1,000km and 5,000km free Labor Free LTO Registration – 3 years Free Third Party Liability Insurance – One (1) year

SECTION 6: TERMS OF DELIVERY / DELIVERY SCHEDULE

The schedule of delivery shall be at least thirty (30) calendar days upon receipt of Purchase Order.

SECTION 7: SELECTION CRITERIA

The project shall be awarded to the Single/Lowest Calculated Responsive Bidder (S/LCRB).

SECTION 8: SUBMISSION OF BID

A.) TECHNICAL AND ELIGIBILITY PROPOSAL a.) Registration certificate from SEC, Department of Trade and Industry (DTI) for sole

proprietorship, or CDA for cooperatives; b.) Mayor’s/Business permit issued by the city or municipality where the principal place

of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas;

c.) At least one (1) Income and Business Tax Return filed within the last six (6) month period;

d.) Certificate of PhilGEPS Registration or Proof of PhilGEPS Registration; e.) Technical specifications, which may include production/delivery schedule, manpower

requirements, and/or after-sales service/parts, if applicable; f.) Omnibus Sworn Statement in accordance with the succeeding paragraph

The Omnibus Sworn Statement executed by the bidder, or its duly authorized representative, shall contain the following:

1. The signatory is the duly authorized representative of the prospective bidder, and granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract accompanied by the duly notarized Special Power of Attorney, Board/Partnership Resolution, or Secretary’s Certificate, whichever is applicable;

2. It is not “blacklisted” or barred from bidding; 3. Each of the documents submitted in satisfaction of the bidding requirements is an

authentic copy of the original, complete, and all statements and information provided therein are true and correct;

4. It is authorizing PNOC RC’s Board of Directors or duly authorized representative/s to verify all the documents submitted;


5. It complies with the disclosure provision under Section 47 of the Act and this IRR, in relation to other provisions of R.A. 3019;

6. It complies with existing labor laws and standards; 7. It complies with the responsibilities of a prospective or eligible bidder provided in the

PBDs; and 8. It did not give or pay, directly or indirectly, any commission, amount, fee, or any

form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity;

g.) Valid joint venture agreement, in case the joint venture is already in existence. In the absence of a JVA, duly notarized statements from all the potential joint venture partners should be included in the bid. Note that: failure to enter into a joint venture in the event of a contract award shall be ground for the forfeiture of the bid security. Each partner of the joint venture shall submit their respective PhilGEPS Certificates of Registration. The submission of technical and financial eligibility documents by any of the joint venture partners constitutes compliance.

B.) FINANCIAL PROPOSAL

a.) All bid prices shall be quoted in Philippine Peso and inclusive of all applicable taxes. b.) Bid Validity: Bids shall remain valid for the period not exceed Forty Five (45) calendar

days from the date of the opening of bids.

SECTION 9: BID SECURITY

The bidder shall submit a bid securing declaration, or any form of bid security denominated in Philippine Pesos and posted in favor of the PNOC RC with the following schedule:

a.) If cash or cashier’s/manager’s check issued by a Universal or Commercial Bank – in an amount not less than two (2%) percent of the ABC;

b.) If bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank (Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank) – in an amount not less than five (5%) percent of the ABC; and,

c.) If through surety bond, callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security – in an amount not less than five (5%) percent of the ABC.

SECTION 10: LIQUIDATED DAMAGES

When the supplier fails to satisfactorily deliver goods under the contract within the specified delivery schedule, inclusive of duly granted time extensions, if any, the supplier shall be liable for damages for the delay an amount equal to one-tenth (1/10) of one percent (1%) of


the cost of the delayed goods/services scheduled for delivery for every day of delay until such goods are finally delivered and accepted by PNOC RC. Such amount shall be deducted from any money due or which may become due to the supplier.

SECTION 11: SCHEDULE OF PAYMENTS

Payment shall be made thirty (30) calendar days after receipt of goods, sales invoice, and warranty certificate per project, subject to applicable taxes.

SECTION 12: PAYMENT TERMS AND CONDITIONS

Payments shall be made promptly by PNOC RC.

a.) Payments shall be according to the schedule in Section 11: Schedule of Payments. b.) Payments shall be made only upon a certification by the Admin Head to the effect

that the goods and services have been rendered or delivered in accordance with the terms of this contract and have been duly inspected and accepted.

c.) The supplier’s request(s) for payment shall be made to the PNOC RC in writing, accompanied by an invoice describing, as appropriate, the Goods delivered and/or Services performed, and by submission of other required documents and obligations stipulated in this Contracts.


ANNEX A

OMNIBUS SWORN STATEMENT


OMNIBUS SWORN STATEMENT (SOLE PROPRIETORSHIP)

REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. I am the sole proprietor of [Name of Bidder] with office address at [address of Bidder];

2. As the owner and sole proprietor of [Name of Bidder], I have full power and authority to do,

execute and perform any and all acts necessary to represent it in the bidding for [Name of the Project] of the [Name of the Procuring Entity];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the

Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic

copy of the original, complete, and all statements and information provided therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the PNOC Renewables Corporation or its duly

authorized representative(s) to verify all the documents submitted;

6. I am not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder:

a) Carefully examine all of the Bidding Documents; b) Acknowledge all conditions, local or otherwise, affecting the implementation of the

Contract; c) Made an estimate of the facilities available and needed for the contract to be bid, if any;

and d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________,

Philippines.

___________________________________ Bidder’s Representative/Authorized Signatory


ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES) ) S.S.

BEFORE ME, a Notary Public for and in the above jurisdiction, this _____ day of ________________ 20____, personally appeared: Name Proof of Identification Date/Place Issued known to me and to me known to be the same persons who executed the foregoing instrument, and they acknowledged to me that the same is their own free and voluntary act and deed as well as the free and voluntary act and deed of the corporation represented herein and that they are duly authorized to sign the same. This instrument consisting of _____ pages, including this page whereon the acknowledgement clause is written, signed by the parties and their instrumental witnesses on each and every page hereof, sealed with my notarial seal, refers to the supply and delivery of one (1) unit motor vehicle. WITNESS MY HAND AND SEAL on the date and at the place first above-written. Notary Public Until 31 December 20___ PTR No. _____________ Issued at _____________ Issued on ____________ TIN No. ______________ Doc. No. _______; Page No. _______; Book No. _______; Series of 20_____.


OMNIBUS SWORN STATEMENT (PARTNERSHIP/CORPORATION/JOINT VENTURE/COOPERATIVES)

REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S.

A F F I D A V I T

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that:

1. I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder];

2. I am granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the [Name of Bidder] in the bidding as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate issued by the corporation or the members of the joint venture)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the PNOC Renewables Corporation or its duly authorized representative(s) to verify all the documents submitted;

6. {If a partnership or cooperative} None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; {If a corporation or joint venture} None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the following responsibilities as a Bidder: a) Carefully examine all of the Bidding Documents; b) Acknowledge all conditions, local or otherwise, affecting the implementation of the

Contract;


c) Made an estimate of the facilities available and needed for the contract to be bid, if any;

and

d) Inquire or secure Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________,

Philippines. _____________________________________ Bidder’s Representative/Authorized Signatory


ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES)

) S.S. BEFORE ME, a Notary Public for and in the above jurisdiction, this _____ day of ________________ 20____, personally appeared: Name Proof of Identification Date/Place Issued known to me and to me known to be the same persons who executed the foregoing instrument, and they acknowledged to me that the same is their own free and voluntary act and deed as well as the free and voluntary act and deed of the corporation represented herein and that they are duly authorized to sign the same. This instrument consisting of _____ pages, including this page whereon the acknowledgement clause is written, signed by the parties and their instrumental witnesses on each and every page hereof, sealed with my notarial seal, refers to the supply and delivery of one (1) unit of motor vehicle. WITNESS MY HAND AND SEAL on the date and at the place first above-written. Notary Public Until 31 December 20___ PTR No. _____________ Issued at _____________ Issued on ____________ TIN No. ______________ Doc. No. _______; Page No. _______; Book No. _______; Series of 20_____.


BID FORM

Date: Contract No:____________

To: PNOC RENEWABLES CORPORATION G/F PNOC Bldg. V, Energy Center, Rizal Drive, BGC, Taguig City, Metro Manila Philippines

Gentlemen and/or Ladies:

Having examined the Terms of Reference including Bid Bulletin Numbers, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the delivery of one (1) unit Multi-Purpose Vehicle in conformity with the said Terms of Reference for the sum of ___________________________________________________________________________or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid. We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements. If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents. We agree to abide by this Bid for the Bid Validity Period specified in Section 8: Submission of Bids and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid, and to contract execution if we are awarded the contract, are listed below: Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us. We understand that you are not bound to accept the lowest or any Bid you may receive. We certify/confirm that we comply with the eligibility requirements as per Section 8 of the Terms of Reference. Dated this ___ day of __________.

___________________________ [signature] [in the capacity of] Duly authorized to sign Bid for and on behalf of ____________________________________________.


PNOC Renewables Corporation G/F PNOC Bldg. V, Energy Center, Rizal Drive

BGC, Taguig City Telefax: 812-0991

Contract No: _________

Contract Title: _________

Date Bid Prepared: __________

TECHNICAL COMPLIANCE FORM

ITEM DESCRIPTION COMPLY

ENGINE Type 2.5L Diesel Engine

Displacement 2400-2500cc

Maximum output 70-75/4000-4200 Ps/rpm

Maximum torque 140-150/2400-2500 kg-m/rpm

Transmission Model 5 Speed Manual

Fuel System Distribution Type Fuel Injection

Fuel Tank System 50-60 Liters

DIMENSION & WEIGHTS Overall LxWxH mm 4,600-4650mm X 1,700-1750mm X 1,800-

1850mm

Curb Weight 1,500-1600kg

Seating Capacity 7 Seaters

ACCESSORIES Audio system At least 6.8 inch LCD Monitor with Touchscreen Interface 2.Din DVD/MP3/ MicroSD and USB ports

Speakers At least 4 Speakers

Airconditioning system CFC-Free Dual Air-Conditioning System

SAFETY Seatbelts Front and Passenger Seatbelts

Side Door Impact Beams Equipped


Color Black

Complete Set of Tools, Rain Visor, Stepboard

Warranty Parts 3 years or 100,000km whichever comes first

Warranty Services

1,000km and 5,000km free Labor Free LTO Registration – 3 years Free Third Party Liability Insurance – Three (3) years

NOTE: In case of erasures, please have it countersigned by your authorized representative.

The undersigned submits the foregoing bid with full knowledge and consent that PNOC RC has the right to reject any or all bids and accept only those that are considered most advantageous to PNOC RC and / or the government.

Name of Company :

Address :

Telephone Nos. :

Authorized Representative :

(Signature over Printed Name)

PNOC Renewables Corporation


G/F PNOC Bldg. V, Energy Center, Rizal Drive BGC, Taguig City

Telefax: 812-0991

Contract No: _________

Contract Title: _________

Date Bid Prepared: __________

FINANCIAL BID FORM

ITEM NO.

DESCRIPTION QTY

(A) UOM

UNIT PRICE

(B)

AMOUNT

(A*B)

Multi-Purpose Vehicle 1 UNIT

Grand Total

GRAND TOTAL (in figures) GRAND TOTAL (in words)

________________________________________________________________________

_______________________________________________________________________

________________________________________________________________________

Inclusive of all applicable taxes.

NOTE: In case of erasures, please have it countersigned by your authorized representative.

The undersigned submits the foregoing bid with full knowledge and consent that PNOC RC has the right to reject any or all bids and accept only those that are considered most advantageous to PNOC RC and / or the government.


Name of Company :

Address :

Telephone Nos. :

Authorized Representative :

(Signature over Printed Name)


CHECKLIST OF ELIGIBILITY AND TECHNICAL REQUIREMENTS FOR BIDDERS (GOODS AND SERVICES)

EL IGIB IL ITY & TECHN IC AL D OC U M EN TS DESCRIPTION AND REQUIREMENTS BID OFFER

1 Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship, or CDA for cooperatives

2 Mayor’s/Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas

3 At least one (1) Income or Business Tax Return filed within the last six (6) months preceding the bid submission period;

4 Certificate of PhilGEPS Registration or Proof of PhilGEPS Registration

5 Technical Specifications 6 Omnibus Sworn Statement 7 JVA, if applicable

NOTES:

1. Bidder shall indicate its compliance to PNOC RC’s Technical Requirements on the column marked “BID OFFER” by using ONLY the words “COMPLY” or “FOLLOWED”. Symbols or characters such as “DITTO” or QUOTATION MARKS are NOT ACCEPTABLE. Should the Bidder deviate from PNOC RC’s requirements, it shall indicate the exact offer on the space provided. Supporting documentation and technical brochures must be provided.

2. In case the provided spaces are not enough, use additional sheet and indicate “SEE ATTACHED” on the space provided.

3. Unless otherwise specified, requirements indicated above are minimum.

Bidder’s Name: :

Authorized Signatory: :

Designation: :

Signature: :

Date: :