BIDDING DOCUMENT

DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF IP BASED

SURVEILLANCE SOLUTION AT CPSTL OIL INSTALLATION KOLONNAWA

TWO ENVELOPE SYSTEM

NATIONAL COMPETITIVE BIDDING

BID NO: KPR/13 /2018

The Chairman, Departmental Procurement Committee, C/o Manager Procurement, Procurement Function, Ceylon Petroleum Storage Terminals Limited, Oil Installation, Kolonnawa, Wellampitiya, Sri Lanka

April 2018

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CONTENTS

Page

CONTENTS 2

AABREVIATIONS 3

VOLUME - 1

INVITATION FOR BIDS 4-5

SECTION 1 - INSTRUCTIONS TO BIDDERS 6-15

SECTION 2 - STANDARD FORMS 16-21

SECTION 3 - CONDITIONS OF CONTRACT 22-22

VOLUME - 2

SECTION 4 - FORM OF BID 23-23

SECTION 5 - SCHEDULE 24-30

SECTION 6 - SPECIFICATIONS 31-51

SECTION 7 - BILL OF QUANTITIES 52-55

SECTION 8 - DRAWINGS 56-57

ANNEX – I

ANNEX - II

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ABBREVIATIONS

3D - 3 Dimensional

AMC - Annual Maintenance Contract

API - Application Program Interface

ASTM - American Society for Testing and Materials

ATEX - European Directives for Equipment for potentially explosive atmospheres

B/W - Black and White

BS - British Standards

CCD - Charge-Coupled Device

CEB - Ceylon Electricity Board

CIDA - Construction Industry Development Authority

CMOS - Complementary Metal-Oxide-Semiconductor

CPSTL - Ceylon Petroleum Storage Terminals Limited

DPC - Departmental Procurement Comitee

DVR - Digital Video Recorder

EIA - Electronic Industries Alliance

EICC - Electronic Industry Citizenship Coalition

EN - European Standards

FPS - Frames Per Second

H.264 - MPEG-4 Part 10

HD - High Definition

HDPE - High Density Poly Ethylene

ICTAD - Institute of Construction Training And Development

IEC - International Electrotechnical Commission

IECEx - International Electrotechnical Commission Scheme for Certification to Standards

Relating to Equipment for Use in Explosive Atmospheres

IEEE - Institute of Electronic and Electrical Engineers

IET - Institute of Engineering Technology

IK - Protection against mechanical Impact

IP - Internet Protocol

IP - Ingress Protection

IPBSS - Internet Protocol Based Surveillance System

ISO - International Organization for Standardization

JPEG - Joint Photographic Experts Group

LED - Light Emitting Diode

MPEG - Moving Picture Experts Group

MTBF - Mean Time Between Failures

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INVITATION FOR BIDS (IFB)

CEYLON PETROLEUM STORAGE TERMINALS LIMITED

NATIONAL COMPETITIVE BIDDING (NCB)

DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF IP BASED

SURVEILLANCE SOLUTION AT CPSTL, OIL INSTALLATION, KOLONNAWA

TWO ENVELOPE SYSTEM

CONTRACT NO: KPR/13/2018

1 The Chairman, Procurement Committee on behalf of the Ceylon Petroleum Storage

Terminals Limited (CPSTL) will receive sealed Bids for “Design, Supply, Installation

and Commissioning of IP Based Surveillance Solution at CPSTL, Oil Installation,

Kolonnawa” and receiving will be closed at 14.00hrs. on 10.05.2018

Interested parties may obtain necessary information through the Tender information page

at CPSTL website www.cpstl.lk and the original bidding documents could be obtained

from the undersigned on submission of a written request, during working days from 0900

hrs. to 1400 hrs. till 09.05.2018, upon payment of a non-refundable bidding document fee

of Fifteen Thousand Sri Lankan Rupees (LKR 15,000.00) for each.

2 The bid shall be submitted on the bidding documents purchased in the specified

format comprising Technical Bid and Financial Bid which shall be in two separate

envelopes.

3. Bidding documents may be inspected free of charge at the office of Procurement Manager,

Procurement Function, Ceylon Petroleum Storage Terminals Limited, Oil Installation,

Kolonnawa.

4. All bidders, shall be registered with the Construction Industry Development Authority

(CIDA), under the grade and speciality having the experience given below.

i. CIDA Registration Required:

Speciality : Extra Low Voltage Installations

Grade : EM 1

ii. Experience Required:

Experience in carrying out design, supply, installation, and commissioning of

close IP Based Surveillance Solutions (At least 01 similar projects completed

within last 05 years) and shall be actively involved in the field of design, supply

and installation of IP Based Surveillance Solutions.

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Documentary evidence for above i and ii shall be submitted along with the Bid. The

companies which do not possess required CIDA registration and experience specified in

above i & ii shall be considered as disqualified and such offers will be rejected.

5. A pre- bid meeting together with field visit will be held at 10.00hrs. on 03.05.2018 at

DGM (Engineering & Support Services) Office, CPSTL, Oil Installation, Kolonnawa.

6. Bids shall be valid until 09.08.2018.

7. Bids must be accompanied by a bid security of Rupees 1,000,000.00 (Rupees one million

only)

8. Bid Security shall be valid until 06.09.2018 and beyond any extension subsequently

requested.

9. Deadline for submission of Bids shall be at 14.00 hrs. on 10.05.2018.

10. Sealed Bids may be dispatched either by registered post or hand delivered to The

Chairman, Department Procurement Committee, C/o Procurement Manager, Procurement

Function, Ceylon Petroleum Storage Terminals Limited, Oil Installation, Kolonnawa,

Wellampitiya to receive before closing time.

11. Bidders or their authorized representatives are requested to be present at the opening of the

Bids.

12. Bidders should note that all personnel who are expected to be involved with installation

work at CPSTL Oil Installation, Kolonnawa must possess valid police clearance

certificates and produce those to Security Function of CPSTL to obtain entry gate passes.

14. For further details or clarifications, Bidders may contact “Procurement Manager”

Procurement Function, CPSTL, Oil Installation, Kolonnawa. Tel. No. 011-2572156 or

DGM (Engineering & Support Services) or Manager (Premises and Engineering Services),

Premises and Engineering Services Function, CPSTL, Oil Installation, Kolonnawa. Tel.

No. 011-2572157.

The Chairman,

Department Procurement Committee,

C/o Manager Procurement,

Procurement Function,

Ceylon Petroleum Storage Terminals Limited,

Oil Installation,

Kolonnawa,

Wellampitiya,

18.04.2018

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SECTION – 1

INSTRUCTION TO BIDDERS (ITB)

Table of Clauses

A. General

D. Submission of Bids

1. Scope of Bid

2. Source of funds 3. Eligibility 4. Qualification of the Bidder 5. One Bid per Bidder 6. Cost of Bidding 7. Site Visit

19. Sealing and Marking of Bids

20. Deadline for Submission of Bids 21. Late Bids

B. Biding Documents

E. Bid Opening and Evaluation

8. Content of Bidding

Documents

9. Clarification of Bidding

Documents 10. Amendment of Bidding

Documents

22. Bid Opening

23. Process to be Confidential 24. Clarification of Bids 25. Examination of Bids and

Determination of Responsiveness 26. Correction of Errors. 27. Evaluation and Comparison of Bids

C. Preparation of Bids

F. Award of Contract

11. Language of Bid

12. Documents comprising the

Bid

13. Bid Prices

14. Currency of Bid and Payment

15. Period of Validity of Bids

16. Bid Security

17. Pre-Bid Meeting

18. Format and signing of Bid

28. Award Criteria

29. Employer’s Right to Accept any

Bid and to Reject any or all Bids 30. Award and Signing of Agreement 31. Performance Security 32. Advance Payment and Security 33. Adjudicator

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Instructions to Bidders

A. General

1. Scope of Bid ▪ Ceylon Petroleum Storage Terminals Limited (CPSTL),

invites bids for the Design, Supply, Installation and

Commissioning of IP Based Surveillance Solution at CPSTL,

Oil Installation, Kolonnawa from the companies who have

experience in carrying out design, supply, installation and

commissioning of IP Based Surveillance Solutions including

laying of underground signal and power cables.

▪ The bid shall be submitted in the specified format

comprising Technical Bid and Financial Bid which shall

be in two separate envelopes. The term “Bid” means

“Technical Bid and Financial Bid” unless otherwise

specified.

Bidders shall submit their Bid as per Clause No. 12 of

“Instructions to Bidders”.

▪ Successful bidder will be expected to complete the works

within the Intended Completion Date stated in the Schedule.

▪ Intended Completion Date shall be calculated from the Start

Date stated in the Schedule.

▪ Successful bidder shall enter into a comprehensive

maintenance contract initially for a period of five years after

the expiration of defects liability period.

2. Source of Funds Works will be financed by the source given in the Schedule in

Section – 5.

3. Eligibility All bidders shall be registered with the

▪ Institute for Construction Industry Development Authority

(CIDA), under the grade and speciality given in “Invitation

for Bids”;

▪ All bidders shall meet (any other) requirement given in the

“Schedule”.

4. Qualification of the

Bidder

All bidders shall provide, the information requested in Section -

5“Schedule; Documents to be submitted with the Bid”.

In addition to the eligibility requirements specified under Clause

3 above, to qualify for award of the contract, bidders shall meet

the minimum qualifying criteria if given in Section-4 “Form of

Bid” and Section-05 “Schedule”.

5. One Bid per Bidder A bidder shall submit only one Bid.

6. Cost of Bidding ▪ Bidder shall bear all costs associated with the preparation and

submission of Bid;

▪ Employer will in no case be responsible or liable for those

costs, regardless of the conduct or outcome of the bidding

process.

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7. Site Visit The bidder, at the bidder’s own responsibility and risk is

encouraged

▪ To visit and examine the site, and its surroundings where the

Works are to be executed.

▪ To obtain all information that may be necessary for preparing

the Bid and entering into a contract for performance of the

works;

▪ Costs of visiting the site shall be at the bidder’s own expense.

B. Bidding Documents

8. Contents of Bidding

Documents

Bidding documents consist of two volumes stated below and

should be read in conjunction with any addenda issued in

accordance with Clause 10.

Volume 1

• Invitation for Bids • Section 1 – Instruction to bidders

• Section 2 – Standard forms

• Section 3 – Conditions of contract

Volume 2

• Section 4 – Form of Bid

• Section 5 – Schedule

• Section 6 – Specifications

• Section 7 – Bills of Quantities

• Section 8 – Drawings

9. Clarification of

Bidding Documents

▪ A bidder requiring any clarification of the Bidding

Documents shall contact the Chairman, Departmental

Procurement Committee (DPC) in writing or facsimile at the

address indicated in the Invitation for Bids at least 14 days

prior to the deadline for submission of bids.

▪ Chairman, DPC will respond in writing to any such request

for clarification received not later than seven (7) calendar

days prior to the deadline for submission of bids.

▪ Copies of such clarification and Chairman, DPC’s response

will be forwarded to all purchasers of the Bidding

Documents, if found required, but without identifying its

source.

10. Amendment of

Bidding Documents

▪ At any time prior to the deadline for submission of bids, the

Chairman, DPC may amend the Bidding Documents by

issuing addenda.

▪ Any addendum thus issued shall be part of the Bidding

Documents;

▪ Any addendum shall be communicated in writing or by

facsimile to all purchasers of the Bidding Documents. The

bidder shall acknowledge the receipt of such addenda within

two working days to Chairman, DPC in writing or by

facsimile

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C. Preparation of Bids

11. Language of Bid The Bid as well as all correspondence and documents relating to

the Bid exchanged by the Bidder and the Employer, shall be

written in English language.

12. Documents

Comprising the Bid

All Bids shall contain adequate technical and other comprising

information in respect of the items/ work offered which shall be

included in the Technical Bid. The Technical Bid shall consist

following essential data and information. All documents shall

be furnished in English language.

(a) Letter of Undertaking for the responsibility of design and the

technical information furnished (to be listed) by the bidder.

(b) Basis of the design and selection criteria of Software,

equipment, accessories, cables etc.

(c) Manufacturers authorisation for the equipment and

accessories offered ;

(d) Catalogues and brochures for the software, equipment and

accessories offered ;

(e) Manufacturer’s Warrantees for the equipment and

accessories offered ;

(f) Specifications compliance certification for the equipment

accessories offered

(g) Detail design, Layouts for signal and power cables, Network

topology drawings and construction Drawings.

(h) Unpriced Commercial Proposal: section 07

(i) Unpriced comprehensive annual maintenance proposal and

agreement with all terms and conditions for a period of five

years after the expiration of defects liability period.

(j) Form of bid without indicating the price.

(k) Bid Security

(l) Section -5 ; Schedule;

(m) Section -6 ; Specifications

(n) Section -8 ; Drawings;

(o) Volume 1 of the Bidding Document;

(p) Any other information bidder deems as required to be

submitted.

(q) The price for the whole works offered shall be included in the

Financial Bid. Failure to furnish the following documents and details,

before the closing of Bid, may result in the Bid being rejected.

(a) Duly filled and signed Form of Bid (in the format indicated in

Section -4)

(b) Section -7; Priced Bills of Quantities;

(c) Letter of Confirmation on submission of performance security and

insurance cover as specified in Schedule.

(d) Priced comprehensive annual maintenance proposal and agreement

with all terms and conditions for a period of five years after the

expiration of defects liability period.

(e) Any other information required to be completed and submitted by

bidders as specified in the Schedule.

The bidders may retain the copies of Sections 4, 5 and 7.

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13. Bid Prices ▪ The Contract shall be for the whole Works, summarized in the

“Schedule” in Section -5, and based on the priced Bills of

Quantities;

▪ The bidder shall fill-in rates and prices for all items of the

Works described in the Bills of Quantities in Section -07;

▪ Items for which no rate or price is entered by the bidder will

not be paid for by the Employer when executed and shall be

deemed covered by the other rates and prices in the Bills of

Quantities;

▪ All duties, taxes except VAT and other levies payable by the

Contractor under the Contract, or for any other cause, as of

the date 28 days prior to the deadline for submission of bids,

shall be included in the rates, prices, and total bid price

submitted by the bidder;

▪ VAT shall not be included in the rates, prices but shall be

specified at the space provided in the BOQ;

▪ Prices shall be adjusted for fluctuations in the cost of inputs

only if provided for in the Schedule;

▪ If so provided, the amounts certified in each payment

certificate, after deducting for Advance Payment, shall be

adjusted in accordance with Sub Clause-10.9 of Conditions of

Contract;

14. Currency of Bid and

Payment

Prices shall be quoted by the bidder entirely in Sri Lankan

Rupees. All payments will be made in Sri Lankan Rupees.

15. Period of Validity of

Bids

▪ Bids shall remain valid for the period stipulated in the

Invitation for Bids after the date of bid submission specified

in Clause-20.

▪ A Bid valid for a shorter period shall be rejected by the

Employer as non-responsive.

▪ In exceptional circumstance, prior to expiry of the period of

validity of Bid, the Employer may request that the bidders

extend the period of validity for a specified additional period;

▪ A bidder agreeing to the request will not be required or

permitted to modify its Bid, but will be required to extend the

validity of its bid security for the period of the extension and

in compliance with Clause- 16 in all response.

16. Bid Security ▪ The bidder shall furnish, as part of the Bid, a Bid Security,

amount specified in the Invitation for Bids; Rs. 1,000,000.00

(Rupees one million only)

▪ The Bid Security shall, at the bidder’s option, be in the form

of a bank draft or a guarantee from a commercial bank

operating in Sri Lanka with the valid license issued by the

monitory board of Sri Lanka (Central Bank of Sri Lanka).

▪ The format of the Bid Security should be in accordance with

the specimen Form of Bid Security included or another form

acceptable to the Employer;

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▪ Bid Security shall be valid for the period given in the

Invitation for Bids; until 06.09.2018

▪ Any Bid not accompanied by an acceptable Bid Security may

be rejected by the Employer.

▪ The Bid Security may be forfeited;

(a) if the bidder withdraws the Bid, after bid opening during

the period of bid validity;

(b) if the bidder does not accept the correction of the bid price

pursuant to Clause -26; or

(c) in the case of a successful bidder, if the bidder fails within

the specified time limit to

i. sign the Agreement , or

ii. furnish the required performance security.

17. Pre-Bid Meeting A Pre- Bid meeting together with a field visit will be held as

specified in the Invitation for Bid.

Bidders are requested, as far as possible, to submit any questions

in writing or by facsimile, to reach the employer not later than

one week before the meeting.

18. Format and Signing

of Bid

▪ The bidder shall prepare one original of the documents

comprising the Financial Bid as described in Clause- 12.

▪ In addition the bidder shall submit one copy of the Financial

Bid as described in Clause- 12.

▪ In the event of discrepancy between those, the original shall

prevail;

▪ The original and the copy of the Financial Bid shall be typed

or written in indelible ink and shall be signed by a person or

persons duly authorized to sign on behalf of the bidder.

▪ All pages of the bid shall be numbered sequentially and

initialled by the person or persons signing the bid.

▪ The Bid shall contain no alterations or additions, except those

comply with instructions issued by the Employer, or as

necessary to correct errors made by the bidder, in which case

such corrections shall be initialled by the person or persons

signing the bid.

D. Submission of Bids

19. Sealing and Marking

of Bids

Technical Bid shall be submitted together with the Financial Bid

in a separate envelope as per the conditions specified in this

Bidding document.

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▪ Technical Bid shall be submitted as per the conditions

specified in this Bidding Document. The Technical Bid

should be placed in a separate envelope marked “TECHNICAL

BIDFOR DESIGN, SUPPLY, INSTALLATION AND

COMMISSIONING OF IP BASED SURVEILLANCE

SOLUTION AT CPSTL, OIL INSTALLATION, KOLONNAWA”

on the top left hand corner.

▪ Financial Bid shall be submitted in duplicate as per the

conditions specified in this Bidding Document. The original

and the duplicate of the Bid should be placed in separate

envelopes marked ‘ORIGINAL’ and ‘DUPLICATE’. Both

envelopes should be enclosed in one securely sealed cover,

which should be marked “FINANCIAL BID FOR

DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING

OF IP BASED SURVEILLANCE SOLUTION AT CPSTL, OIL

INSTALLATION, KOLONNAWA” on the top left hand corner.

▪ The inner and outer envelope shall;

(a) be addressed to the Chairman, Departmental Procurement

Committee, C/o Procurement Manager, Procurement

Function, Ceylon Petroleum Storage Terminals Limited,

Oil Installation, Kolonnawa.

(b) bear the name and identification number of the Contract

in accordance with Clause 1; and

(c) provide a warning not to open before the specified time

and date for bid opening as defined in the Clause -22.

▪ In addition to the identification required above, the envelopes

shall indicate the name and address of the bidder to enable the

Bid to be returned unopened in case it is declared late.

20. Deadline for

Submission of Bids

Bids shall be delivered to the Employer at the address

specified above not later than the time and date specified in the

Invitation for Bids.

21. Late Bids Any Bid received by the Employer after the deadline for

submission of Bids will be returned unopened to the bidder.

E. Bid Opening and Evaluation

22. Bid Opening ▪ Technical Bids will be opened immediately after the closing

time fixed for submission of Bids, in the presence of the

bidder’s representatives who choose to attend at the time and

in the place specified in the Invitation for Bids.

▪ The bidder’s names and other details as the Employer may

consider appropriate, will be announced by the Employer at

the opening

▪ No Bid shall be rejected at bid opening except for late Bids.

▪ The Financial Bids of the Technically Responsive Bidders

will only be opened by a bid opening committee appointed

the Chairman, DPC, on a date which will be informed to the

Bidders in advance.

▪ Financial Bids of the technically non-responsive bidders will

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be returned un-opened.

23. Process to be

Confidential

Information relating to the examination, clarification,

evaluation and comparison of Bids and recommendations for the

award of a Contract shall not be disclosed to bidders or any other

persons not officially concerned with such process until the award

to the successful bidder has been announced.

24. Clarification of Bids ▪ To assist in the examination, evaluation and comparison of

the bids, Employer may, at the Employer’s discretion, ask any

bidder for clarification of the bidder’s Bid including

breakdowns of prices;

▪ The request for clarification and the response shall be in

writing. 25. Examination of Bids

and Determination

of Responsiveness

▪ Examination of the Technical Bids:

Employer will determine whether each Technical Bid;

(a) meets the eligibility criteria;

(b) has been properly signed;

(c) is substantially responsive to the requirements of the

Bidding Documents.

The offers which will not comply with (a) and (b) will not be

considered for detailed evaluation and will be rejected.

▪ A substantially responsive Technical Bid is one, which

conforms to all the terms, conditions and specifications of the

bidding documents, without material deviation or reservation;

▪ A material deviation or reservation is one:

(a) which affects in any substantial way the scope, quality,

or performance of the Works;

(b) which limits in any substantial way, inconsistent with

the bidding documents the Employer’s rights or the

bidder’s obligations under the Contract; or

(c) whose rectification would affect unfairly the

competitive position of other bidders presenting

substantially responsive Bids.

▪ If a Technical Bid is not substantial responsive;

(a) it will be rejected by the Employer

(b) and may not subsequently be made responsive by

correction or withdrawal of the nonconforming

deviation or reservation.

26. Correction of Errors ▪ Financial Bids of the bidders, determined to be technically

substantially responsive, will be checked by the Employer

for any arithmetic errors.

▪ Errors will be corrected by the Employer as follows:

(a) where there is a discrepancy between the amounts in

figures and in words, the amount in words will govern;

(b) where there is a discrepancy between the unit and the line

item total resulting from multiplying the unit rate by the

quantity the unit rate as quoted will govern, unless in the

opinion of the Employer there is an obviously gross

misplacement of the decimal point in the unit rate, in

which case the line item total as quoted will govern, and

the unit rate will be corrected;

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(c) if the bid price decreases by the above procedure, the

amount stated in the Form of Bid shall be adjusted to with

the concurrence of the bidder and shall be considered as

binding upon the bidder;

(d) if the total bid price increases due to corrections made on

above procedure, the bid price shall be adjusted to the

increased price;

(e) if the bidder does not accept the corrected amount of Bid,

its Bid shall be rejected and the Bid Security may be

forfeited in accordance with Clause-16. 27. Evaluation and

Comparison of Bids

▪ Employer will evaluate and compare only the Bids

determined to be substantially responsive as determined by

caluse - 25;

▪ Employer will evaluate the Technical Bids with

specifications, drawing and supporting technical documents.

Specifications of this Bidding document including the

information/details requested under Section – 06 of the Bid.

▪ In evaluating the Financial Bids, Employer will determine for

each Bid the Evaluated Bid Price by adjusting the Bid Price as

follows;

(a) making any correction for errors;

(b) excluding the provision, if any, for contingencies;

(c) making an appropriate adjustment for any other

acceptable variations or deviations ; and

(d) making appropriate adjustments to reflect discounts

offered

▪ Proposal for five year comprehensive maintenance contract

will be evaluated and appropriate weightage will be applied

when performing the financial evaluation.

▪ The Employer reserves the right to accept or reject any

variation or deviation.

F. Award of Contract

28. Award Criteria Subject to Clause 29, Employer will award the Contract to the

bidder whose Technical Bid has been determined to be

substantially responsive to the bidding documents and who has

offered the lowest evaluated Financial Bid, provided that such

bidder has been determined to be:

(a) eligible in accordance with the provisions of Clause -3;

and

(b) qualified in accordance with the provisions of Clause -4.

Chairman, DPC reserves the authority to add or delete any item

stated in the “contractor’s scope of work and specifications”. In

the case of any additional items rates are to be agreed upon by

both parties along with the scheduled time frame, which will not

finally affect the total duration of the “contractual period”

29. Employer’s right to

Accept any Bid and to

Reject any or all Bids

Employer reserves the right to:

(a) accept or reject any Bid;

(b) cancel the bidding process;

(c) reject all Bids, at any time prior to the award of Contract,

without thereby incurring any liability to the affected bidder (s).

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30.

Award and Signing

of Agreement

▪ Prior to expiration of the Bid validity period, the Employer

notify the successful bidder that this Bid has been accepted

including the contract price;

▪ This letter (hereinafter and in the condition of contract called

the “Letter of Acceptance”) will state the sum that the

Employer will pay the Contractor in consideration of the

execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in

the Conditions of Contract called the “Initial Contract Price”)

▪ The notification of award will constitute the formation of the

Contract;

▪ The Employer shall notify the successful bidder the date, time

and venue for the signing of the Agreement;

▪ The agreement shall be signed within 28 Days of the Letter of

Acceptance.

▪ Successful Bidder shall make arrangements to commence the

work within 28 days of the Letter of Acceptance.

▪ Stamp duty on the Agreement shall be paid by the Bidder.

31. Performance

Security

Within 14 Days after receipt of the Letter of Acceptance, the

successful bidder shall deliver to the Employer a Performance

Security, which shall be valid until 28 days from the date of issue

of the taking over certificate by Employer.

▪ To the amount specified in the Schedule ; and

▪ in the form specified in the Schedule.

32. Advance Payment

and Security

Employer will provide an Advance Payment equivalent to

20% of Initial Contract Price, within 7 days of the Contractor

submitting an acceptable bank guarantee from a commercial bank

operating in Sri Lanka with a valid license issued by the monetary

board of Sri Lanka (Central Bank of Sri Lanka).

The advance payment shall be recovered by way of reduction

from the interim certificates claimed, commencing from when the

value of work reaches to 30% of the initial contract price.

The Advance Payment shall be repaid in full when the total

certified value works reaches 90% of the initial contract price.

An amount of twenty five per cent (25%) of the value of work

done shall be deducted from each interim certificate.

33. Adjudicator Employer proposes the person named in the Schedule to be

appointed as adjudicator under the contract, at an hourly fee

specified in the Schedule, plus reimbursable expenses.

If the bidder disagrees with this proposal, the bidder should so

state in the Bid;

Then the Adjudicator shall be appointed by the Appointing

Authority designated in the Schedule at the request of either

party.

In any event the Adjudicator shall be a person not associated

with the project directly or indirectly and who could demonstrate

impartiality and independence in his functions.

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SECTION – 2

STANDARD FORMS

Bid Security

Letter of Acceptance

Agreement

Performance Security

Advance Payment Security

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FORM OF BID SECURITY

To : Chairman,

Departmental Procurement Committee,

C/o Manager Procurement,

Ceylon Petroleum Storage Terminals Limited.

WHEREAS, ………………………………………………………………. [name of bidder]

(hereinafter called and referred to as “the Bidder”) has submitted its Bid dated ……………… [date] for

the ……………………………………………………………………………………………

……………………………………………………………. [name of Contract] (hereinafter called and

referred as “the Bid”)

KNOW ALL PEOPLE by these presents that WE …………………………………………………

……………….. [name of organization] having our registered office at ……………………………

……………………………………………....(hereinafter called and referred to as “the Guarantor”), are

bound unto …………………………………………………………………………………… [name of

Employer] (hereinafter called and referred to as “ the Employer”) in the sum of Sri Lankan Rupees

…………..…………………………………………………………………………………

……………………………………………………………………………………………………… for

which payment well and truly to be made to the said Employer, the Guarantor binds itself, its successors,

and assignees by these presents.

SEALED with the Common Seal of the said Guarantor this …………….. day of …………20……

THE CONDITIONS of this obligations are :

1. If the Bidder withdraws its Bid during the period of bid validity specified in the bidding

documents; or

2. If the Bidder refuses to accept the correction of errors in its Bid; or

3. If the Bidder, having been notified of the acceptance of its Bid by the Employer, during the period

of bid validity, fails or refuses to :

(a) execute the Form of Contract Agreement ; or

(b) furnish the Performance Security, in accordance with the Instruction to Bidders

We undertake to pay the Employer up to the above amount upon receipt of its first written demand,

without the Employer having to substantiate its demand, provided that in its demand the Employer will

note that the amount claimed by it is due to it, owing to the occurrence of one or more of the above

conditions, specifying the occurred condition or conditions.

This Guarantee will remain in force up to…………………. and including thirty (30) days after the period

of bid validity, and demand in respect thereof should be received by us no later than the above date.

DATE …………………. SIGNATURE OF THE GUARANTOR ……………………

WITNESS ……………………….

………………………………………………………. …………………

(Signature, Name and Address) COMMON SEAL

18 | P a g e

FORM OF LETTER OF ACCEPTANCE [letter head paper of the Employer]

……………………….[date]

To ……………………………………………………………………………………………….

[name of the Contractor]

………………………………………………………………………………………………

[address of the Contractor]

This is to notify that your Bid dated ……………. for the

…………………………………………………… [name of the Contract and identification number as

given in the Contract data] for the Contract Price of Rupees …………………………………….

……………………………………………………………… [amount in figures and words] as corrected

in accordance with Instructions to Bidders and/ or modified by a Memorandum of Understanding (if any),

is hereby accepted.

The adjudicator shall be appointed by the appointing authority.

You are hereby instructed to proceed with the execution of the said Works in accordance with the

Contract documents.

The start date shall be …………………… (fill as per Clause 6.1 of Conditions of Contract)

The amount of Performance Security is ……………………. (fill as per Clause 4.4 of Conditions of

Contract)

The deadline for submission of Performance Security is …………………… (fill as per Clause 4.4 of

Conditions of Contract)

Authorized Signature : ………………………………………………………………………………

Name and title of Signatory : ………………………………………………………………………...

……………………………………………………………………………………………………….

Name of Agency: …………………………………………………………………………………....

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FORM OF AGREEMENT

This Agreement made the ................ [day] of ................ [month] 20 ….. [year], between

…………………………………………………………………………………….. [name and address of

Employer] hereinafter called and, referred to as “ The Employer”) of the one part, and

…………………………………… ……………………………………………… [name and address of

Contractor] hereinafter called and referred to as “ The Contractor”), of the other part;

Whereas the Employer is desires that the Contractor execute ……………………………………

……………………………….[name and identification no of Contract] (hereinafter called and referred

to as “the Works”) and the Employer has accepted the Bid by the Contractor for the execution and

completion of such Works and remedying of any defects therein.

The Employer and the Contractor agree as follows:

1. In this agreement words and expression shall have the same meanings as are respectively assigned

to them in the contract hereinafter referred to.

2. In consideration of the payments to be made by the Employer to the Contractor as indicated in this

Agreement, the Contractor hereby covenants with the Employer to execute and complete the

Works and remedy any defects therein in conformity in all respects with the provisions of the

Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execute and

complete the works and remedy any defects therein, the Contract Price or such other sum as may

become payable under the provisions of the contract at the times and in the manner prescribed by

the Contract.

In witness whereof the parties hereto have caused this Agreement to be executed the day and year

aforementioned, in accordance with laws of Sri Lanka.

…………………………………………. ……………………………………….

Authorized Signature of Contractor Authorized Signature of Employer

COMMON SEAL COMMON SEAL

In the presence of:

Witness :

1. Name and NIC No …………………………………….

Signature ………………………………………………

Address ………………………………………………..

2. Name and NIC No ……………………………………..

Signature ………………………………………………

Address ………………………………………………...

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FORM OF PERFORMANCE SECURITY (Unconditional)

DATE : …………………

NUMBER : ……………………………………

SUM GUARANTEED : ……………………….

To : …………………………………………………………………………………… [name of

Employer] (hereinafter called and referred to as “the Employer”) ………………………………

……………………………………………………………………………………………………...….…

……………………………………….[address of Employer]

WHEREAS ……………………………………………………………………………………

…………………………………………………………………...[name and address of Contractor]

(hereinafter called and referred to as “the Contractor”) has undertaken, in pursuance of contract No.

………… dated ……………… to execute …………………………………………….……. [name of

Contract ] (hereinafter called and referred to as “ the Contract”)

AND WHEREAS it has been stipulated by the Employer in the said Contract that the Contractor shall

furnish the Employer with a Guarantee issued by a recognized organization for the sum specified therein

as security for compliance with its obligation in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Guarantee:

NOW THEREFORE we hereby affirm that we are Guarantor and responsible to you, on behalf of the

Contractor up to a total of Rupees ………………………………….. [amount of guarantee]

…………………………………………………………………………....... [amount in words] such sum

being payable in the type and proportions of currencies in which the Contract Price is payable, and we

undertake to pay the Employer, upon the Employer’s firs written demand and without cavil or objection,

any sum or sums within the said amount as aforesaid without the Employer’s needing to prove or to show

grounds or reasons for the Employer’s demand for the sum specified therein.

We hereby waive the necessity of the Employer’s demanding the said debt from the contractor before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or of the

Works to be performed there under or of any of the Contract documents which may be made between the

Employer and the Contractor shall in any way release us from any liability under this guarantee, and we

hereby waive notice or any such change, addition or modification.

This guarantee shall be valid until a date 28 days from the date of issue of the Taking Over Certificate by

CPSTL.

Signature and the Seal of the Guarantor : ……………………………………………………………

Name of the Organization : …………………………………………………………………………..

Address : ……………………………………………………………………………………………..

Date : ………………………….

Witness : …………………………..

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FORM OF PERFORMANCE SECURITY (Unconditional)

DATE : …………………

NUMBER : ……………………………………

SUM GUARANTEED : ……………………….

To : …………………………………………………………………………………… [name of

Employer] (hereinafter called and referred to as “the Employer”) ………………………………

……………………………………………………………………………………………………...….…

……………………………………….[address of Employer]

WHEREAS ……………………………………………………………………………………

…………………………………………………………………...[name and address of Contractor]

(hereinafter called and referred to as “the Contractor”) has undertaken, in pursuance of contract No.

………… dated ……………… to execute …………………………………………….……. [name of

Contract ] (hereinafter called and referred to as “ the Contract”)

AND WHEREAS it has been stipulated by the Employer in the said Contract that the Contractor shall

furnish the Employer with a Guarantee issued by a recognized organization for the sum specified therein

as security for compliance with its obligation in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Guarantee:

NOW THEREFORE we hereby affirm that we are Guarantor and responsible to you, on behalf of the

Contractor up to a total of Rupees ………………………………….. [amount of guarantee]

…………………………………………………………………………....... [amount in words] such sum

being payable in the type and proportions of currencies in which the Contract Price is payable, and we

undertake to pay the Employer, upon the Employer’s firs written demand and without cavil or objection,

any sum or sums within the said amount as aforesaid without the Employer’s needing to prove or to show

grounds or reasons for the Employer’s demand for the sum specified therein.

We hereby waive the necessity of the Employer’s demanding the said debt from the contractor before

presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or of the

Works to be performed there under or of any of the Contract documents which may be made between the

Employer and the Contractor shall in any way release us from any liability under this guarantee, and we

hereby waive notice or any such change, addition or modification.

This guarantee shall be valid until a date 28 days from the date of issue of the Taking Over Certificate by

CPSTL.

Signature and the Seal of the Guarantor : ……………………………………………………………

Name of the Organization : …………………………………………………………………………..

Address : ……………………………………………………………………………………………..

Date : ………………………….

Witness : …………………………..

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SECTION – 3

CONDITIONS OF CONTRACT

Conditions of Contract applicable for this contract is that given in section -3 of the Standard Biding

Document for “Procurement of Works Design & Build Contracts”, CIDA Publication NO.

ICTAD/SBD/04, First Edition – May 2003, by the Construction Industry Development Authority

(CIDA), Savsiripaya, 123, Wijerama Mawatha, Colombo 7.

Conditions of Contract shall be read in conjunction with the Section – 05 Schedule, which shall take

precedence over the Conditions of Contract.

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SECTION – 4

FORM OF BID

Name of Contract : Design, Supply, Installation and Commissioning of IP Based

Surveillance Solution at CPSTL, Oil Installation, Kolonnawa

To : Chairman,

Departmental Procurement Committee,

C/o Manager Procurement,

Ceylon Petroleum Storage Terminals Limited.

Gentlemen,

1. Having examined the Conditions of Contract given in the Standard Bidding Document –.

ICTAD/SBD/04, First Edition – May 2003, Section – 3 for “Condition of Contract” of

Standard Bidding Document for “Procurement of Works Design & Build Contracts”,

Schedule, Specifications, Drawings and Bills of Quantities and Addenda for the execution

of the above –named Works, We/I the undersigned, offer to execute and complete such

Works and remedy any defect therein in conformity with the aforesaid Conditions of

Contract, Schedule, Specifications, Drawings, Bill of Quantities and Addenda for the sum

of Sri Lankan Rupees ……………………………………………………………………..

……………………………………………………………………………………………...

…………………………………. (SL Rs…………..…………) or such other sums as may

be ascertained in accordance with the said Conditions.

2. We/I acknowledge that the Schedule forms part of our Bid.

3. We/I undertake, if our Bid is accepted, to commence the Works as stipulated in the

Schedule at Section -5 and to complete the whole of the Works comprised in the Contract

within the time stated in the Schedule at Section – 5.

4. We/I agree to abide by this Bid valid until …………. for the period of 91 days from the

date fixed for receiving or any extended period and it shall remain binding upon us and

may be accepted at any time before the expiration of the period.

5. Unless and until a formal Agreement is prepared and executed this Bid, together with your

written acceptance thereof, shall constitute a binding contract between us/me.

6. We/I understand that you are not bound to accept the lowest or any Bid you may receive

Dated this ……… day of …….20 … in the capacity of ………… duly authorised to sign

tenders for and on behalf of ………………………………………………………………..

(IN BLOCK CAPITALS)

Signature : ……………………………………………………………

Address : ……………………………………………………………

Witness : ……………………………………………………………

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SECTION – 5

SCHEDULE

This section shall be read in conjunction with Section – 1, Instruction to Bidders, & Section – 3,

Conditions of Contract, and it is intended to provide specific information in relation to

correspondence clauses in Section – 1 & Section – 3. Whenever there is a discrepancy, the

provisions in Section – 5, Schedule, shall supersede these Section – 1, Instruction to Bidders, &

Section – 3, Conditions of Contract.

ITB

Clause

Conditions

of Contract

Clause

Item Data

1. 1.1.2.2 Employer is: Name: Ceylon Petroleum Storage Terminals Limited

Address: Oil Installation, Kolonnawa, Wellampitiya.

1.1.2.4 Engineer is: Name: Deputy General Manager (Engineering &

Support Services),

Address: Ceylon Petroleum Storage Terminals

Limited,

Oil Installation,

Kolonnawa,

Sri Lanka.

Tel No: 0094-11-2572157

Fax No: 0094-11-2572157

1. &

13

1.1.5.8 Summary of

Works

The works consists of Design, Supply, Installation and

Commissioning of IP Based Surveillance Solution

integrated with RFID applications, linked with existing

SAP ERP system.

Located at: CPSTL, Oil Installation, Kolonnawa

Contract Name: Design, Supply, Installation and

Commissioning of IP Based

Surveillance Solution at CPSTL, Oil

Installation, Kolonnawa.

1.1.3.2 Start Date 28 days after the issue of letter of acceptance

1. 1.1.14 Time for

Completion

Time for Completion is 180 days from the start date.

2. Source of

Funds

The source of funds is CPSTL

3. Eligibility The requirement is;

CIDA EM 1 for Extra Low Voltage Installations.

Experience:

Experience in carrying out of design, supply, installation

and commissioning of IP Based Surveillance Solutions

including laying of signal and power cables and RFID

applications (At least 01 similar projects completed

within last 05 years) and shall be actively involved in the

field of design, supply and installation of IP Based

Surveillance Solutions.

25 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item

Data

7. 17 2.1 Pre Bid

Meeting and

Field visit

A Pre- Bid meeting together with a field visit will be

held as specified in the Invitation for Bid.

Bidders are requested, as far as possible, to submit any

questions in writing or by facsimile, to reach the

employer not later than one week before the meeting.

The bidders shall inform Premises and Engineering

Services Manager, Premises and Engineering Services

Function, CPSTL Oil Installation, , Kolonnawa (Tel.

011-2572157, Fax No. 011-2572157) at least 02 days -

in advance to the date of Pre Bid Meeting, with their

names, NIC Numbers/Passport Numbers so that the

CPSTL will arrange required permits for the site visit.

The bidders are advised to limit the number of persons,

for the visit, due to the security reasons, at the Oil

Installation Kolonnawa. Site visit will be permitted

during 0830 – 1600 hrs. except Sundays and mercantile

holidays. The cost of such visits shall be borne by the

bidder.

12. Documents

Comprising

the Bid

Documents to be submitted with the Bids

The bidders are required to submit the following

documents and information along with the bid. This

information will be critical for the evaluation of the offer

submitted. Lack of submission of all the requested

information shall be a reason for disqualification and

finally for rejection of the offer.

(a) Proposed Work Programme

The bidder is required to submit a detailed proposed

scope of work including sketches/drawings that the

bidder intend to perform under each category based

on the details given under the Section 6 -

“Contractor’s Scope of Supply” and “Contractor’s

Scope of Work and Specifications”. Also a bar chart

for the total project clearly indicating the various

phases of the contract including testing and

Commissioning, breakdown of manpower and

equipment and organization chart for the staff

allocated for this contract. The bidder is deemed to

be an expert in this field and shall include all the

activities necessary to be a complete proposal.

(b) Experience

Proof of experience of the bidder carried /carrying out

similar works of design, supply, installation and

commissioning of IP Based Surveillance Solutions

including laying of signal and power cables and RFID

applications within the last 05 years also to be

submitted. The information submitted shall include

26 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item Data

the clients names, contract name, telephone numbers, fax

numbers, year of completion, scope of work carried out

with relevant codes and standards, contract value and any

other relevant information, Bidder shall have successfully

completed at least 03 similar projects

(d) Details of the Items to be Supplied

Make and Manufacture of the Cables, Cameras,

Monitors and Equipment and other accessories to be

submitted with the Bid. All the items shall be in

accordance with the relevant IEC or British Standard.

The standard conformity certificates, catalogues and

Datasheet shall be submitted along with the bid.

(e) Schedule of Key Personnel

Bidder shall submit a schedule of Key Personnel

consisting the site staff. A full time site engineer B.Sc.

or equivalent qualified minimum 03years experience

and a technical officer NDT or equivalent qualified

with minimum five years of experience in installation

commissioning and testing of IP Based Surveillance

Solutions including laying of signal and power cables

shall supervise the site.

(f) Company information

I. Business registration certificate of the bidder

II. Company profile of the bidder

III. Letter of authority from the manufacturers,

empowering the bidder to represent the

software and equipment brands in Sri Lanka.

IV. ISO 9000 Certificate of the manufacturer and

Bidder.

13. 13.6 Price

adjustment

The Contract is not subject to price adjustment.

27. Evaluation

and

Comparison

of Bids

The following procedure will be used to apply the

preference for extended warranty.

Substantially responsive bids will be classified in to the

following groups

Group A B C

Warranty

Period

36 Months 48 Months 60 Months

or above

Preference

Percentage

Nil 2.5% 05%

For the purpose of evaluation and comparison of bids

only, an amount equal to the respective preference

percentage of the evaluated bid prices of the respective

bids will be deducted from the relevant evaluated bid

prices of bids classified in groups B and C.

27 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item Data

32. 4.2 Performance

Security

Amount of Performance Security is 10% of the Initial

Contract Price.

The form acceptable is Bank Guarantee from a

commercial bank operating in Sri Lanka with the valid

licence issued by the monitory board of Sri Lanka

(Central Bank of Sri Lanka).

8.3 Programme If any time should it appear to the Engineer that the

actual progress of the work does not conform to the

approved programme, the contractor shall produce, at the

request of the Engineer a revised programme showing

the modifications to the previously approved programme

necessary to ensure completion of the work within the

stipulated time of completion.

Failure on the part of the contractor to submit and obtain

approval for the revised programme may result in the

Engineer ordering an additional retention of 5% of the

immediate claim. The contractor shall be entitled to

release of the retention thus withheld from the next claim

on obtaining the approval of the Engineer for the

programme of work submitted to the Engineer.

Working Hours

i. Normal working hours of CPSTL from Monday to

Friday is from 7.30 hrs. to 16.45 hrs.

ii. In the work programme Saturday and Sunday also can

be considered as a working day by the contractor. But

to work on Saturday and Sunday the contractor is

required to obtain prior permission since the offices

are normally closed on Saturdays and Sundays.

iii. However, working on statutory holidays and after

16.45 hrs. on working days will not be permitted.

iv. Provided always that provision of iii shall not be

applicable in the case of any work which it is

customary to carry out, outside normal working hours

by rotary or double shifts.

8.4 Extension

of Time

No extension of time will be considered other than the

exceptional adverse weather condition or other special

circumstances of any kind whatsoever which may occur,

other than through a default of the contractor be such as

fairly to entitle the contractor to an extension of time for

the completion of the work.

The contractor shall, within fourteen (14) days after the

cause for delay has risen, deliver to the Engineer full and

detailed particulars of any claim to extension of time to

which he may consider himself entitled in order that

such claim may be investigated at the time. In the event

28 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item Data

of failure on the part of the contractor to act as stated

herein before shall be forfeited in extension of time for

the particular event.

8.7 Delay

Damages

The amount to be paid is 0.125% of Initial Contract

Price per day, subjected to maximum of 10% of Initial

Contract Price.

2.4 Employer’s

Claims

The period for Defect Notification is 365 calendar days

from Taking Over

14.4 Issue of

Interim

Payment

Certificates

Interim payments will be made on completion of each

category under the “Bill of Quantities” in Section -7

Interim Payments will be paid on the basis of 90% of the

value of work done. The balance 10% will be retained

until the successful completion and taking over the works

by CPSTL.

14.7 Payment of

Retention

Money

The amount of retention is 10% of the Interim Payment

Certified. The maximum amount of retention is 5% of the

Initial Contract Price.

14.4 Employer’s

Payment

Guarantee

Not Applicable

17.2 Contractor’s

Care of the

Works

Special Safety Conditions

i. The work/workers should conform to the Fire &

Safety rules and regulations of CPSTL and they

should wear safety belts when working at high

elevations.

ii. Before work of any nature is commenced in any area

it is necessary to obtain excavation permits, safety

certificates and if the work involves sparks or flames

also a fire permit from the Fire & Safety Function of

the CPSTL, Oil Installation, Kolonnawa depending

on nature of work. All precautions stipulated in

these documents must be observed by the contractor

and his employees. If the work cannot be completed

in the period for which these documents are valid the

work shall be discontinued until the documents have

been renewed.

iii. The Oil Installation, Kolonnawa is security restricted

area and all contractor’s personnel shall abide by the

security regulations prevailing and those which

might be enforced as and when necessary due to

changed circumstances.

29 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item Data

iv. All contractor’s personnel and their vehicles will be

required to obtain gate passes before enter in to the

Oil Installation, Kolonnawa. Those who possess

valid police clearance are eligible to obtain gate

passes.

v. The contractor shall, except if and so far as the

contract provides otherwise, indemnify the CPSTL

against all losses and claims in respect of injuries or

damage to any person or material or physical damage

to any property whatsoever which may arise out of or

in consequence of the execution and maintenance of

the works and against all claims, proceedings,

damages, costs, charges and expenses whatsoever in

respect of or in relation thereto except any

compensation or damages for or with respect to:

a. the permanent use or occupation of land by the

works or any part thereof;

b. the right of the CPSTL to execute the works or

any part thereof on, over, under, in or through

any land;

c. injuries or damage to persons or property which

are the unavoidable result of the execution or

maintenance of the works in accordance with the

contract;

d. injuries or damage to persons or property resulting

from any act or neglect of the CPSTL, his agent,

servants or other Contractors, not being employed

by the Contractor, or for or in respect of any

claims proceedings, damages, costs, charges and

expenses in respect thereof or in relation thereto or

where the injury or damage was contributed to by

the Contractor, his servants or agents such part of

the compensation as may be just and equitable

having regard to the extent of the responsibility of

the Employer, his servants or agents or other

contractors for the damage or injury.

vi. Only qualified persons shall perform electrical and

Extra Low Voltage (ELV) installations, repairs and

other related work.

vii. The first consideration for working on any electrical and

ELV system is to have the circuit positively de-

energized. All circuits and equipment must be

considered energized until opened, tagged and/or locked

according to an approved procedure and should be

proven de-energized by testing with an approved testing

device known to be in proper working order.

30 | P a g e

ITB

Clause

Conditions

of Contract

Clause

Item Data

viii. Qualified personnel performing such tasks as

electrical and ELV systems repairs, modifications,

and tests on energized electrical and ELV systems,

parts, and equipment need to comply with the

following:

a) Live parts to which personnel may be exposed

shall be de-energized before the personnel works

on or near them, unless demonstrated that de-

energizing introduces additional or increased

hazards or is infeasible due to equipment design

or operational limitations.

b) Work performed on energized electrical systems

and equipment may be done only if a supervisor

and/or safety professional and the personnel

performing the work determine that it can be

done safely.

c) Approval should be given for each job.

d) Sufficient protection in the form of insulated

tools and insulated protective equipment, such as

gloves, blankets, sleeves, mats, etc., shall be

used while working on energized circuits.

e) At least two personnel shall be present while the

work are being performed

ix. Contractor at his cost shall fully restore or replace

any damages to existing power distribution, Data,

PA, Firefighting or product pipe line systems

and/or associated components, equipment,

switchgears and cables etc. That may happen due

to breach of the contract, by negligence or by other

default of the Contractor, his agent or employees.

18.1 (a) Insurance

Cover

115% of Initial Contract Price.

18.1 (b) Contractor’s Responsibility.

18.2 Insurance cover to the amount of Rs. 5 Million for the

entire period of supply, installation and commissioning

work for the loss or damage to the properties of CPSTL

within the Oil Installation, Kolonnawa including feeder

cables before commencing the execution of the work

18.3 A copy of insurance policy for the workmen of the

contractor as per the Workmen Compensation Act shall

be forwarded to CPSTL prior to commencement of the

work.

32. 1.1.2.10 Adjudicator CPSTL does not propose any adjudicator.

19.2 Disputes In case of any dispute an Adjudicator shall be

appointed by the Appointing Authority who shall be the

Construction Industry Development Authority (CIDA).

31 | P a g e

SECTION – 6

SCOPE OF SUPPLY, SCOPE OF WORK

AND SPECIFICATION 6.1. Scope of Supply by CPSTL

6.1.1. CPSTL shall assist the contractor in identifying suitable camera mounting locations,

possible cable paths for excavation and cable laying

6.1.2. CPSTL shall release operational areas such as pump houses, filling gantries access roads

and tank yards etc., for IP Based Surveillance Solution (IPBSS) installation work in a

manner such that minimum disturbance to the operational activities of CPSTL.

6.1.3. Construction Utilities

6.1.3.1. Electricity and drinking water that would be supplied to the contractor to undertake

this work would be charged from the contractor per meter readings/ estimate. The

perspective contractor is required to indicate his requirements of power from the

CPSTL in his offer for evaluation purposes. Or the contractor shall arrange his own

source of electricity and water

6.1.3.2. The maximum available electrical power supply available to the contractor is

45kVA, 400V AC, 4 wire (TPN), 50Hz and will be subjected to following 05

conditions.

i. Electrical power supply will be provided by CPSTL on the request of the

Contractor and charge according to the applicable tariff system, or the

Contractor shall have to arrange his own power source.

ii. The Electrical Section of CPSTL will provide terminating point to feeding

cables through a suitable circuit isolating and interrupting devices such as a

circuit breaker or a switch fuse at convenient location, within 150 m from the

work site. This switch gears will remain the property of CPSTL and contractor

has no access to it.

iii. The maximum load that the CPSTL electrical section can feed will be63A, 3

Phases.

iv. Power supply will be energized after inspection by the Electrical Engineer of

CPSTL provided all requirements in clause 6.2.9 are satisfied.

v. CPSTL will reserve the right to disconnect the power supply to the contractor

without prior notice, if any of the foresaid conditions are violated.

6.1.4. CPSTL will obtain and provide necessary permission from Sri Lanka Railways for

excavation and laying of underground cable sleeves across the rail way tracks.

6.2. Contractor's Scope of Supply

IP Surveillance Cameras, Indoor/Outdoor Access Switches, Fiber Optic and UTP cables,

Monitoring stations, UPSs, Construction equipment, materials, consumables and other documents as

follows

6.2.1. Supply of construction equipment required for civil works such as Backhoes, welding

machines, air compressors, crane trucks, concrete mixtures and tools where necessary.

6.2.2. Supply of all testing and installation equipment such as UTP and Fiber optic cable testers,

and other instruments to perform necessary inspection and testing.

6.2.3. Supply of steel tape armored multi core fiber optic cables as per specifications 6.4. 15.1.

6.2.4. Supply of Category 6 U/UTP Ethernet cables. A per specifications 6.415.2

6.2.5. Supply of Pan, Tilt, Zoom (PTZ) type Dome Cameras as per specifications 6.4.1.

6.2.6. Supply of Fixed type cameras as per specifications 6.4.2 to 6.4.4.

6.2.7. Supply of monitoring and controlling workstations as per specifications 6.4.11.

6.2.8. Supply of Industrial grade LED monitors for viewing as per specifications 6.4.12.

6.2.9. Supply of Open API Based Video Management system as per specification 6.4.7 &6.4.8

6.2.10. Supply of Video storage system as per specifications. 6.4.10

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6.2.11. Supply of UPS units as per specifications 6.4.14.

6.2.12. Supply of Joystick Control Panels for monitoring and control stations as per specifications 6.4.13

6.2.13. Supply of poles for mounting cameras as per specification 6.4.5

6.2.14. Supply of mounting brackets for mounting monitors.

6.2.15. Supply of access switches, fiber optic to UTP media converters and mounting racks as per

the system requirements

6.2.16. Supply of switchgears and cables etc required for providing power supply for cameras,

Access switches, work stations, monitors and UPS units

6.2.17. Supply of workstation tables and chairs for monitoring and controlling

6.2.18. Supply of PVC pipes to install fiber optic and Ethernet cables in the field.

6.2.19. Supply of surge protection system to protect cameras, access switches, media converters,

NAS storage equipment, work stations, monitors and UPS units from surge voltages in

both power and data lines.

6.2.20. Supply of earth grounding system as per specifications.

6.2.21. Supply of construction materials to construct manholes along the cable routes. Supply of

sand for back filling, cable tiles and warning tapes.

6.2.22. Construction/preparation of control room for monitoring and control of the IP

Surveillance system

6.2.23. Successful bidder shall submit insurance cover as per "Schedule" under Section - 05 of

this bidding document.

6.2.24. Construction Utilities.

i. Contractor shall use his own feeder cables and temporary power distribution

board sufficiently rated to power the equipment and machinery used at site.

conforming to CEB regulations in consultation I supervision of Electrical

Engineer of CPSTL

ii. Contractor's power distribution board should consist of adequate over current

and earth leakage protective devices for safety of men and machinery.

iii. Contractor shall install the feeder cables from the metering point up to the

temporary power distribution board as per the instruction & approval of the

CPSTL Electrical Engineer.

iv. It is the responsibility of the contractor to maintain his switch gear and cable

network in good condition, so as to provide, complete safety to men and

machinery.

v. The whole electrical installation of the contractor should conform to IET wiring

regulations (17thEdition) published by the Institution of Engineering and

Technology (IET), London.

6.2.25. Excavation across the roads to install the cable sleeves must be planned that there will be

minimum interruption to the operational activities. Temporary means of transportation to

heavy vehicles over the excavated trenches shall be provided using thick steel plates.

6.2.26. Excavation may include demolishing and removing any loose rock, hard strata, tree roots,

brick or rubble walls, concrete floors and other encountered artificial obstacles.

6.2.27. Contractor shall remove all surplus excavated materials, spoil and level the site properly

clean and evenly graded before the commissioning and handing over.

6.2.28. Contactor shall make good and finish the affected infrastructure to the original state, after

completion of the underground cable installation work, in order to issue the take over

certificate.

6.2.29. Installation of the cables and equipment shall be arranged that there will be minimum

disturbance to the operations. Contractor may have to arrange work during non-

operational hours.

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6.3. Contractor's Scope of Work

6.3.1. Contractor shall submit a comprehensive proposal with the bid to cater the requirements

mentioned in scope of work and specifications. The scope of work and specifications

listed are the minimum requirements expected. Contractor shall include in his proposal,

the systems, equipment, instruments and methodologies which he deems that shall

incorporate to improve the quality and effectiveness of the IPBSS system.

6.3.2. Contractor shall specify the reference standards followed for the design

6.3.3. Contractor shall decommission and remove the existing CCTV system installed at Oil

Installation Kolonnawa, All the removed items shall be separately categorized, packed in

corrugated carton boxes, labeled and transport to the main stores Kolonnawa.

6.3.4. Inspection of the proposed camera locations, access switch locations and Control and

Monitoring work station locations.

6.3.5. Identification of the cable routes for the cameras, access switches and control and

monitoring stations

6.3.6. Identification of locations to install cable sleeves.

6.3.7. Identification of power supply switchgear mounting locations and cable routes.

6.3.8. Make and manufacture of Cameras, Video Storage equipment, Access switches. Media

Converters, Fiber optic cables, UTP cables, UPS units, Surge protection units,

switchgears, power Cables and other accessories to be submitted with the bid. (All

equipment to be in accordance with the relevant IEC or British standard)

6.3.9. Test certificates and certificates of conformity with BS/EN/I EC standards for all the

cables and equipment shall be submitted to the approval of the engineer before delivering

to the site.

6.3.10. After Installation of Fiber and Category 6 Cable each and every cable run should certified

industry recognized tester to complied with EIA/TIA or ISO Standards

6.3.11. General layout of finalized location of cameras, access switches, Control and monitoring

stations, monitoring stations, data and power supply cable routes shall be submitted to the

approval of the engineer before proceeding with installation work.

6.3.12. Construction drawings of cable sleeves and mounting poles shall be submitted to the

approval of the engineer before proceeding with the construction work.

6.3.13. Supply and Install Cable Network

i. Contractor shall draft a final cable network layout indicating the Fiber Optic cable

routes, UTP Ethernet cable routes and power cable routes. Contractor shall ensure

maximum utility of the existing fiber optic cable duct in his proposal. A sketch

of the existing cable ducts can be referred during the site visit.

ii. Contractor shall obtain approval for the final cable network layout prior to

commencing the installation.

iii. All the cable in the field shall be installed underground cable ducting.

iv. Where necessary, the ducting shall be, a 4” diameter, Type 1000 PVC pipe buried at

a suitable depth.

v. Contractor shall use existing man holes for maintenance access of the cable.

vi. A sand bedding of 100mm thick from the top surface of the PVC pipe shall be

provided.

vii. Concrete cable tiles marked as “IPSS cables” shall be laid on top of the sand

bedding.

viii. A black and yellow warning tape shall be laid on top of the cable tile.

ix. The trenches shall be back filled and compacted to the finished surface of the

pavement using hand compactor.

x. Contractor shall make good of the damaged pavements, concrete yards and roads

due to excavation.

xi. All the outdoor cables shall be armored type.

xii. Steel conduits shall be used at outdoor locations where un-armored cables are

required to be used.

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xiii. Fiber Optic cable installation shall be done by qualified personnel only.

xiv. The cable duct shall be designed with necessary bending radii to install Fiber Optic

Cables.

xv. Contractor shall make necessary arrangements to protect the Fiber Optic cables

while in storage and using at site.

xvi. Petroleum based waste may present in the environment and the supplied Fiber Optic

cables shall be able to withstand satisfactorily in such conditions.

xvii. Cables inside the buildings except gantries and pump houses shall be routed through

white color PVC casings.

xviii. Cables inside the gantries and pump houses shall be routed through Steel conduits.

xix. Contractor shall measure the required cable length in the site before start laying.

xx. No cable joints are allowed.

xxi. The data cable network shall be tested for 1000Mbps speed using a certification

tester that the system is installed complying with latest TIA and ISO standards for a

Category 6 network. All test readings shall be recorded and handed over to

Engineer.

6.3.14. Supply and Install IP Surveillances Cameras.

i. Contractor shall provide a schedule of cameras to be used at proposed locations in IP

Surveillance layout drawing, with their specifications. The specifications shall satisfy

the minimum requirements mentioned in the bidding documents. The proposed

cameras shall be able to provide a clear view of the locations mentioned in the

camera layout in all weather conditions during day time and night time

ii. Installation shall be done after obtaining the approval for the schedule of cameras.

iii. Contractor shall design supply and install suitable mounting poles and brackets for IP

Surveillance cameras.

iv. Contractor shall install, test and commission the IP Surveillance cameras.

6.3.15. Supply and Install Video Storage System.

i. Contractor shall design, supply and install, test and commission a Video Storage

system

ii. Assisted Storage which is capable of retaining a recording of 45 days at 15 FPS in 2

Megapixel (minimum) image for all the cameras.

iii. Bidders must propose a storage solution which can cater to meet both the

performance requirements of live video data, and scalability requirements of long

term video archival. The storage solution should have a good balance between

economics of scale and performance.

iv. Contractor shall supply and install, test and commission all the software’s Firm

wares and user license to operate the system.

6.3.16. Supply and Install Client Viewing Stations.

i. Contractor shall design, supply and install, test and commission two Client viewing

stations at two (02) separate locations specified by engineer.

ii. Each stations shall have 46" full HD LED monitor and joystick control panel.

6.3.17. Construction/Preparation of Control Room.

i. A control room shall be constructed/prepared to house the main control & monitoring

station and the video storage supplied. The location will be inside the security

manager's Office, Oil installation, Kolonnawa

ii. Internal Electrical, Air Conditioning, Data, telephone and IP Surveillance system shall

be designed, supplied and installed, tested and commissioned by the contractor.

iii. The design shall incorporate Two (02) control and monitoring stations for security and

operational functions.

iv. Required Raised Floor, Cable Ladder and Earthing requirement should address with

the Control room design.

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v. Contractor shall provide 3D Layout drawing with proposal to validate interior view of

control room.

6.3.18. Access Switches and Fiber Optic Media Converters.

i. Contractor shall design for supply and install, test and commission required access

switches and Fiber Optic to UTP media converters required for the IP Surveillance

network

ii. Contractor shall supply and install the required mounting racks, enclosures, patch

panels, cable management systems and power supply system for the proposed access

switches and media converters.

6.3.19. UPS units.

i. Contractor shall select, supply and install, test and commission required UPS units to

power the Video storage, Work Stations, Access switches and Cameras

ii. Contractor shall supply and install the required power supply system for UPS units.

6.3.20. Surge Protection System

i. Contractor shall design for supply and install, test and commission required surge

protection system

ii. The surge protection system shall cover all the equipment for lightning and high

voltage surges coming through power supply network and Data network.

iii. Contractor shall design supply and install earth grounding system.

6.3.21. Integration of Radio Frequency Identification (RFID) System

i. Scope of supply and work

Design, Supply, installation, Testing and commissioning of RFID based employee

attendance system at Kolonnawa Terminal, Where, a proximity card shall be used for

employee identification. The proposed RFID system shall be integrated with the proposed

IP based surveillance system to capture the video outputs from relevant CCTV cameras

located in the RFID coverage areas.

ii. Integration of the attendance system with the existing SAP system, Implementation of

the RFID system at Muthurajawela Terminal and Bulk Depots shall be completed in

second stage.

iii. RFID coverage areas for stage hall be designed as follows.

a) Main Entrance.

b) Back Gate Entrance

iv. Total number of employees at Kolonnawa: 1,800 Visitors: 200

v. RFID system for the Oil Installation Kolonnawa shall be implemented in the first

stage. Only the Provisions shall be provided to accommodate the RFID system for

Muthurajawela Terminal and all the Bulk Depots located in all over the island

(Located at: Magalle, Matara, Peradeniya, Sarasavi Uyana, Kotagala, Haoutale,

Badulla, Kurunagala, Anuradhapura, Batticaloa, Kankasanthurai). Implementation of

the RFID system for above locations is not covered under the scope of this bidding

document.

vi. Contractor shall design the above system properly and submit a complete proposal

along with the technical bid.

vii. Required Features

a) Accurate and automatic capture and transfer of real time attendance data to

existing payroll system in oracle database server. The system shall be capable of

recording the attendance details of employees coming by foot and by vehicles.

Bidder shall propose the suitable methodology for this process in his technical

bid.

b) The system should have separate password protected logging facility for each

function and its sub functions to view and getting reports of their employees.

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c) The system should be able to detect employees who carrying a Proximity ID

card belong to any other employee or fake cards by comparing the face

recognizes by the CCTV camera and the face images saved in the database.

Bidder shall propose suitable gateway system in his technical bid. The gateway

system shall allow entry to the employee only after verifying identity. The

gateway system (including gates, barriers, all active and passive equipment and

the civil structures where necessary) shall be proposed and constructed by the

contractor.

d) Registration Capacity shall be expandable up to 6000 personnel and the system

& its components shall be designed accordingly.

e) Full-Proof security and prevent un-authorized access.

f) Provision to collect data from the RFID reader through USB Port in case of any

network failure.

g) The system shall be programmable for shift timings with required grace timings

h) The storage capacities shall be designed to record all personnel movements with

videos through the RFID coverage areas for a period of 30 days.

i) Appropriate alarm / error message indications in case of acceptance and

rejection of invalid ID cards.

j) Existing Local Area Network (LAN) shall be used for the proposed system.

k) Remote Administration facility for RFID readers in terms of Setting Date, Time,

Data storage information etc.

l) Black Listing facility.

m) RFID readers’ health information at Central Server Screen in terms of

Connectivity and working status of readers.

n) Raw data so acquired to be saved daily in a file, well protected so that no

manipulation is possible.

o) Upon collection of raw data it should be able to split it in identical groups

defined by CPSTL. Provision shall be provided for 30 nos of such groups and

user terminals with required hardware and software shall be provided at each

location to access data through existing LAN.

p) Software should be in Graphical User Interface (GUI) in user friendly

environment.

q) Generating of Reports as per CPSTL requirement.

6.3.22. Contractor shall carryout testing and commissioning of the complete system

6.3.23. Contractor shall provide training for CPSTL staff to on trouble-shooting, maintenance

and operation of the system. The training shall cover the engineering training and operator

training for the system offered.

6.3.24. Contactor shall enter comprehensive annual maintenance agreement including required

manufacture recommended spares, with CPSTL after the warranty period is expired. The

charges for such maintenance agreement shall be provided.

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6.4. Minimum Technical Specifications The technical specifications listed below are a guide to the bidder to design the system proposed.

Bidder shall not be limited to the specifications mentioned. The proposed system shall be

acceptable with the quality expected in the minimum technical specifications.

6.4.1. Outdoor Speed Dome PTZ IP Camera

# Item Description Minimum Required Specifications

1 Camera Type True IP, High Performance, Day & Night Color Weather Proof

Dome Camera

2 Imaging Device Progressive Scan CMOS/CCD

3 Shutter Speed 1/25000 to 1/2 s or better

4 Resolution 1920x1080 (HDTV 1080p)

5 Video compression H.264, Motion JPEG

6 Lens Auto Iris, Auto Focus or better, Programmable Focus Control

7

Min Obtainable Field of

View

Bidder to decide to fulfill CPSTL requirement

8 Video Streaming Multiple and individually configurable video streams in H.264

and MPEG

9 Additional Stream Event / Metadata

10 Minimum Illumination Color Mode: 0.5 lux , B/W Mode : 0.04 lux

11 Frame Rate Up to 25/30 fps

12 WDR Wide Dynamic Range 90dB or better

13 Back Light Compensation Automatic, Manual

14 White Balance Automatic, Manual

15

Electronic Image

stabilization Automatic, Manual

16 Pan 360° Continuous Pan Rotation

17 Tilt Tilt Range 180°

18 Zoom 30x optical zoom and 12x digital

19 Pan/Tilt Speed Pan : 0.2°/s–340°/s Tilt 0.2°/s–340°/s

20 Power Power over Ethernet (PoE)

21 Enclosure Outdoor Weatherproof (IP66-, IK10- and/or NEMA 4X-rated)

22 Warranty 03 Years manufacturer’s warranty and Support

23 Certificates Certificates conforming to relevant latest EN/UL/IEC

24

MTBF (Meantime

Between Failure) 90,000 hours or better

25

Environmental

Compliances RoHS/REACH/EICC

26 Brand & Model Should be brand from a reputed company with local presence.

27 Country of Origin European, USA or Japan

28 Country of Manufacture /

Assembled

European, USA or Japan

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6.4.2. Explosion Proof Fixed IP Camera

# Item Description Minimum Required Specifications

1 Camera Type True IP, High Performance, Day & Night Color

Explosion Proof Dome Camera

2 Imaging Device Progressive Scan CMOS/CCD

3 Shutter Speed 1/25000 to 1/2S or better

4 Resolution 1920x1080 (HDTV 1080p)

5 Video compression H.264, Motion JPEG

6 Lens Auto Iris, Auto Focus (4.9mm to 80mm) or better

7 Video streaming Multiple and individually configurable video

streams in H.264 and MJPEG

8 Min Obtainable Field of

View

H: 50-1.5 Degrees or better

V: 30-1 Degrees or better

9 Day and Night Automatically removable IR-cut filter

10 Minimum Illumination Color Mode: 0.5 lux , B/W Mode : 0.04 lux or

better

11 Frame Rate Up to 25/30 fps

12 WDR Wide Dynamic Range 90 dB or better

13 Back Light Compensation Automatic, Manual

14 White Balance Automatic, Manual

15 Zoom 15x optical zoom and 12x digital

16 Power Power over Ethernet (PoE)

17 Enclosure Outdoor Explosion proof (IP66-, IK10- and/or

NEMA 4X-rated, Ex-d)

18 Warranty 03 Years Manufacturer’s Warranty and Support

19 Certificates Certificates conforming to relevant latest

EN/UL/IEC/ATEX/IECEx

20 Area Classification As per EN/IEC Conformity

Type of protection: d (flame proof)

Gas group: IIB

Temperature class: T4

21 MTBF (Meantime Between

Failure)

90,000 hours or better

22 Environmental Compliances RoHS/REACH/EICC

23 Brand & Model Should be brand from a reputed company with local

presence.

24 Country of Origin European, USA or Japan

25 Country of Manufacture /

Assembled

European, USA or Japan

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6.4.3. FixedLens Indoor Dome Camera

# Item Description Minimum Required Specifications

1 Camera Type True IP, High Performance, Day & Night Color

Indoor Fixed Camera

2 Imaging Device Progressive Scan CMOS/CCD

3 Shutter Speed 1/25000 to 1/2S or better

4 Resolution 1920x1080 (HDTV 1080p)

5 Video compression H.264, Motion JPEG

6 Lens Fixed Iris, Fixed Focus (2.8mm) or better

7 Video streaming Multiple and individually configurable video

streams in H.264 and MJPEG

8 Min Obtainable Field of

View

H: 100 Degrees or better

V: 50 Degrees or better

9 Day and Night Automatically removable IR-cut filter

10 Minimum Illumination Color Mode: 0.5 lux , B/W Mode : 0.04 lux

11 Frame Rate Up to 25/30 fps

12 WDR Wide Dynamic Range 90 dB or better

13 Back Light Compensation Automatic, Manual

14 White Balance Automatic, Manual

15 Power Power over Ethernet (PoE)

16 Enclosure Outdoor Weatherproof (IP56-, IK08- and/or NEMA

4X-rated)

17 Warranty 03 Years Manufacturer’s Warranty and Support

18 Certificates Certificates conforming to relevant latest

EN/UL/IEC

19 MTBF (Meantime Between

Failure)

90,000 hours or better

20 Environmental Compliances RoHS/REACH/EICC

21 Brand & Model Should be brand from a reputed company with local

presence.

22 Country of Origin European, USA or Japan

23 Country of Manufacture /

Assembled

European, USA or Japan

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6.4.4. Fixed Dome Outdoor Camera

# Item Description Minimum Required Specifications

1 Camera Type True IP, High Performance, Day & Night Color

Weather Proof Dome Camera

2 Imaging Device Progressive Scan CMOS/CCD

3 Shutter Speed 1/25000 to 1/2S or better

4 Resolution 1920x1080 (HDTV 1080p)

5 Video compression H.264, Motion JPEG

6 Lens Fixed Iris, Fixed Focus (2.8mm) or better

7 Video streaming Multiple and individually configurable video

streams in H.264 and MJPEG

8 Min Obtainable Field of

View

H: 110Degrees or better

V: 50Degrees or better

9 Day and Night Automatically removable IR-cut filter

10 Minimum Illumination Color Mode: 0.5 lux , B/W Mode : 0.04 lux ,

11 Frame Rate Up to 25/30 fps

12 WDR Wide Dynamic Range 90dB or better

13 Back Light Compensation Automatic, Manual

14 White Balance Automatic, Manual

15 Power Power over Ethernet (PoE)

16 Enclosure Outdoor Weatherproof (IP66-, IK10- and/or NEMA

4X-rated)

17 Warranty 03 Years Manufacturer’s Warranty and Support

18 Certificates Certificates conforming to relevant latest

EN/UL/IEC

19 MTBF (Meantime Between

Failure)

90,000 hours or better

20 Environmental Compliances RoHS/REACH/EICC

21 Brand & Model Should be brand from a reputed company with local

presence.

22 Country of Origin European, USA or Japan

23 Country of Manufacture /

Assembled

European, USA or Japan

6.4.5. Typical Camera Poles for External Camera

# Item Description Minimum Requirement

1 Height As per the location should varies from 3.5M to 6M Height

2 Surge Protection should install to minimize the lightning related damages

3 Pole Diameter 110mm minimum hot dipped galvanized for ASTM

A123/A123M or better

4 Pole Mounting Box Pole mounting bracket and tie raps

Mounting based Pre-Cast or fabricated Should be minimum 1m below the

ground level

Earthing The camera pole shall be properly earthed to below 3 Ohms

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6.4.6. Power Over Ethernet Switches/Injectors

# Item Description Minimum Required Specifications

1 Type Power Over Ethernet Switch

2 I/O ports and slots Number of I/O Ports and slots shall be decided by the bidder to

support the number of cameras to be connected including 25%

spare slots.

The ports shall be 10/100/1000MBPS or 10/100 MBPS as

required by the field devices and cameras, auto detect and select

Number of access switches shall be decided to satisfy above

requirement and field conditions.

3 Configuration of Ports The I/O ports shall support fiber optic or Category 6 UTP medias

as per the design requirements. Suitable media convertors shall

be used if required.

4 Maximum Frames per

Second

30 Frames Per Second

5 Power AC 230V, 50Hz

6 Warranty 3 Years Manufacturer’s Warranty and Support

7 Certificates Certificates conforming to relevant latest IEEE, EN/IEC

standards or equivalent

8 Brand & Model Should be brand from a reputed company with local presence.

9 Country of Origin European, USA or Japan

10 Country of Manufacture /

Assembled

European, USA or Japan

6.4.7. Video Management Software

# Item Description Minimum Requirement

1 SYSTEM DESCRIPTION

1.1

Enterprise Class Software The Video Management System (VMS) specified shall be an

enterprise class client / server based IP video security

solution that provides seamless management of digital video,

audio and data across an IP network.

1.2 Fully distributed Centralized

Management.

The Video Management System shall be a fully distributed

solution with centralized management, designed for limitless

multi-site and multiple server installations requiring 24/7

surveillance with support for devices from different vendors.

1.3 Multivendor Support VMS shall already support IP cameras from major vendors.

Bidders shall clearly list in their proposal the brands and

models already integrated into VMS.

1.4 Integration Capability The VMS shall be capability to integrate with a Physical

Security Information Management (PSIM) System and the

existing SAP ERP system

1.5 Centralized Recording The VMS system shall enable recording to be done at the

aggregation sites and shall allow the Command & Control

center to import selected video’s on demand.

1.6 Any Video Wall Integration VMS shall be open to any video wall system integration

1.7 Video Retention The VMS shall record and store a minimum of Forty Five

(45) days at full resolution of video images from all cameras

as well as the historical data of system activities.

1.8 User Friendly Interface The VMS must be user friendly and shall require only

minimum training to allow an operator to perform his daily

routine with minimum supervision.

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1.9 System Monitoring Software shall also provide the ability to monitor system

status events. Systems alarms, switching functions, sequence

events, keyboard actions, and video loss information.

1.10 Multicast and multi-streaming

support

The Video Management System software shall include

multicast and multi-streaming support.

2 SYSTEM ARCHITECTURE

2.1 Centralized Management The Video Management System shall offer centralized

management of all devices, Recording servers and users and

must empower a flexible rule-based system driven by

schedules and events.

2.2 Client – Server Architecture The VMS system shall be a scalable client – server

architecture built using well known operating systems

2.3 Dedicated Hardware The VMS and Recording server shall be provided separately,

each on a dedicated hardware server platform. The proposed

hardware specification for the server must be sufficient to

ensure stable operation.

2.4 Disk Storage The system server shall complete with adequate disk storage

to service the total system requirements and shall be of an

industrial standard type, having proven record in similar

applications.

2.5 Automatic Model Detection The VMS management server shall be able to intelligently

scan an IP network for new devices (cameras or servers)

along with automatic model detection.

2.6 Fully Integrated Matrix

functionality

The VMS shall incorporate fully integrated Matrix

functionality for distributed viewing of any camera in the

system from any computer with the Video Client Viewer or

Matrix Monitor application installed.

2.7 Graphical Central Alarm

Management

The VMS shall include support for a graphical Central Alarm

Management. The alarm management shall allow for the

continuous monitoring of the operational status and event-

triggered alarms from system servers, cameras and other

external devices.

2.8 Stand-alone Viewer application The VMS shall include a stand-alone Viewer application to

be included with video exported from the Video client viewer

application. The Viewer application shall allow recipients of

the video to browse and play back the exported video without

installing separate software on their computers.

2.9 Active Directory Integration The VMS shall include support for Active Directory to allow

users to be added to the system. Use of Active Directory

shall require that a server running Active Directory, acting as

a domain controller, be available on the network.

2.10 Automatic Active Recording

Based on Events

The camera feature can be an integral part of camera or a part

of camera server. The features shall be user configurable for

each camera. It shall be possible to activate recordings

automatically based on events generated by video analytics.

These events shall also be logged and suitably alarmed on the

monitors.

3.0 SURVEILLANCE SYSTEM SERVER

3.1 Standard Servers and Storage

technologies

VMS shall be installed on Standard Servers and storage

technologies.

3.2 Multi Process Servers The VMS system shall be compatible to single and multiple

processor servers. The server processor & hardware shall be

optimized in all cases.

3.3 OS Support

The Video Management System shall support Latest

Microsoft Windows operating system

3.4 Multiple Camera Support The VMS shall allow for up to 100 cameras or other devices

to be connected to each Recording Server and additional

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Recording Servers to be connected to a single master

Recording Server across multiple sites. The system shall

support any combination of master and slave servers to

provide flexibility and scalability in the overall system

configuration.

3.5 Recording Support through

Multiple Networks

The Surveillance System Server shall support the use of

separate networks, VLANs or switches for connecting the

cameras to the Recording Servers to provide physical

network separation from the clients and facilitate the use of

static IP addresses for the devices.

3.6 Compression Format The Surveillance System Server shall support H.264, MPEG-

4 (both ASP and SP), and MJPEG compression formats for

the video stream from all devices including analog cameras

connected to encoders, DVRs, and IP cameras connected to

the system.

3.7 Optimized Multi-Streaming Multi-stream Support - The Surveillance System Server shall

support H.264 / MPEG-4 / MJPEG bandwidth optimized

multi-streaming.

3.8 ONVIF Standards The VMS shall support interoperability with IP camera

standards including, at a minimum, the Open Network Video

Interface Forum (ONVIF).

3.9 USB Communications The VMS recording servers shall support interface to

cameras with universal serial bus (USB) communications.

3.10 Two Independent Streams Multi-stream should support two independent streams from a

camera to the recording server with different resolutions,

encodings and frame rates, dependent on camera capabilities.

3.11 Live viewing with different

properties

Multi-live streaming shall define multiple streams for live

viewing with different properties.

3.12 Video Security System shall ensure that once recorded, video cannot be

altered.

3.13 Warranty 3 Years Manufacturer’s Warranty and Support

3.14 Country of Origin/Manufacture

/ Assembled

European, USA or Japan

4.0 FIREWALL REQUIREMENT:

4.1 Firewall Support Bidder shall submit the propsal with a suitable fire wall for

security.

5.0 REDUNDANCY:

5.1 Server Clustering The system shall allow the management server to be installed

on multiple servers within a cluster of servers ensuring that

another server in the cluster automatically takes over in case

the first server fails

5.2 High Availability on Recording

Server

The Video Management System shall support high

availability of recording servers. A failover option shall

provide standby support for recording servers with automatic

synchronization to ensure maximum uptime and minimum

risk of lost data.

5.3 Transferring Locally Recorded Video

In case of Network Failover, the video should be able to

locally store on the Camera, once the network is established

the stored video should be able to synchronize with the

central storage system

6.0 SOFTWARE DEVELOPMENT KIT (SDK)

6.1 Documented Software

Development Kit The VMS shall provide a documented Software Development Kit

(SDK) to allow integration with other application software.

6.2 Comprehensive Library of

Reusable Software Components

The SDK shall provide a comprehensive library of reusable

software components that can be used by other software

applications to integrate a wide range of IP video devices under a

single object API.

44 | P a g e

6.3 Access Password Protection The SDK shall be access password protected and shall be accessible

from all .Net programming languages.

7.0 ALARM MANAGEMENT & MONITORING

7.1 Single Alarm Stack The system shall maintain a single alarm stack for the

complete system, which shall include events received from

other system, or events detected by video analytics, network

loss, video loss etc. It shall be possible to assign priorities to

alarms. System shall maintain audit trail for alarms and

actions taken by users in response to alarm shall be recorded

and made available for audit.

8.0 CLIENT WORKSTATION FUNCTIONALITIES:

8.1

Seamless Operation

Server software shall allow the clients seamless operation of

all cameras regardless of the actual connection to different

recording servers. Software shall allow the client applications

to interact with all the camera/database servers

simultaneously and allow simultaneous display of live

video/recorded video regardless of the zone in which the

client is connected.

8.2 Define Priority Based Camera

Control

It shall be possible to define priority based camera control

rights for each camera or a group of cameras. The users shall

be defined on a hierarchical basis with a minimum of three

levels. A higher priority user can take control of camera

being controlled by a lower priority' user. In addition the user

shall have facility to request access of any camera and the

existing situation permits the user shall be to control the

camera.

8.3 On Screen Control On screen controls shall be provided to achieve remote

operation i.e. PTZ operation of cameras.

8.4 View Live Video of Camera It shall be possible to view live video from cameras on the

surveillance system

8.5 Client Viewer Application To access views of cameras on any PC with a client viewer

application installed.

8.6 Displaying Different Views

Simultaneously

Use multiple screens as well as floating windows for

displaying different views simultaneously.

8.7 View on Single Camera

Position

View images from several cameras in sequence in a single

camera position in a view – a so called carousel.

8.8 Greater Magnification View video from selected cameras in greater magnification

and/or higher quality in a designated hotspot.

8.9 Matrix Functionality Receive and send video through the matrix functionality,

control PTZ cameras.

8.10 Digital Zoom Use digital zoom on live as well as recorded video.

8.11 manually triggered events To activate manually triggered events.

8.12 Sequences with Detected

motion Get quick overview of sequences with detected motion.

8.13 Alerts Get quick overviews of alerts.

The operator shall have the ability to use digital zoom where

the zooming is performed in the image only on any number

of cameras simultaneously. This functionality shall be the

default for fixed cameras. The use of digital zoom shall have

no effect on recording, or other users.

8.14 Systems Operation Station It is a requirement that all user actions on the system

Operator Station be recorded in a log file along with the

Security System or Control System’s actions. User actions

include:

8.15 Manual recording and

configuration

Interventions such as manual recording and configuration

setting changes.

8.16 Video replayed & exported Cameras viewed, Video replayed, Video exported, Cameras

45 | P a g e

pan/tilt/zoomed and preset switching.

8.17 Video Wall It shall be possible for operators to manually set video wall to

presets and set a video wall monitor to show specific

cameras.

8.18 Dynamic Control The supervisor client shall be provided with dynamic control

of the layout of the video wall, and content shall easily be

added by dragging and dropping cameras into view positions

on the video wall.

8.19 History of Status This log must also contain a history of the status of the

system components. It shall list the status of all cameras,

servers and other system components including when they

were disabled or foiled.

8.20 Warranty 3 Years Manufacturer’s Warranty and Support

8.21 Country of Origin/ Manufacture

/ Assembled

European, USA or Japan

9.0 PLAYBACK & EXPORT

9.1 Playback Simultaneously It shall be possible to playback cameras simultaneously on

the surveillance system, with a selection of advanced

navigation tools, including an intuitive timeline browser.

9.2 Motion Events The Client shall support search of recorded video for motion

event in user-specified areas of a camera image

9.3 Capture/Export Video from the

workstation

The VMS shall allow the operator to capture / Export video

from the workstation. The recording shall be captured in a

standard format, such as AVI, so as to allow playback using

Windows Media Player.

9.4 Shall Provide Fast Evidence The Video Management System software shall provide fast

evidence export by exporting in video to various formats,

including video from multiple cameras in encrypted native

database format with an included viewer.

10.0 Warranty and Support 3 Year manufacturer’s warranty &support

6.4.8. Video Management Server

# Item Description Minimum Requirement

1 Video Management Server Bidder shall provide a comprehensive proposal on the

Video Management Server offered. The details of

Form Factor, the Processor, Memory, Power Supply,

PCI Slots, OS Support, Hard Disk etc. Shall be given.

The Items shall comply with the latest standards and

technology.

2 Warranty 3 Year manufacturer’s warranty & support

3 Brand & Model Should be brand from a reputed company with local

presence.

4 Country of Origin European, USA or Japan

5 Country of Manufacture / Assembled European, USA or Japan

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6.4.9. Video Recording Server

# Item Description Minimum Requirement

1 Video Management Server Bidder shall provide a comprehensive proposal on the

Video Recording Server offered. The details of Form

Factor, the Processor, Memory, Power Supply, PCI

Slots, OS Support, Hard Disk etc. Shall be given. The

Items shall comply with the latest standards and

technology.

2 Warranty 3 Year manufacturer’s warranty & support

4 Brand & Model Should be brand from a reputed company with local

presence.

5 Country of Origin European, USA or Japan

6 Country of Manufacture / Assembled European, USA or Japan

6.4.10. Storage for Video Data

The proposed storage solution must be validated and certified by the video management system vender.

It is the sole responsibility of the bidder to study the below requirements and offer a complete storage

solution meeting the minimum specifications.

# Item Description Minimum Requirement

1 Storage for Video Data Following shall be addressed in the proposal for

storage for video Data

Redundancy and availability of the system,

Drive Support

Dedicated storage cache for Live& archive videos

data,

Storage Capacity requirement for Live& archive

videos data,

Storage connectivity for Live& archive videos data,

2 Duration The storage shall be designed to store minimum 45

days of video (15FPS in 2Megapixels (Minimum)

image for all cameras), data and information.

3 Model Specify the exact model name of the proposed System

4 Warranty 3 Year manufacturer’s warranty & support

5 Brand & Model Should be brand from a reputed company with local

presence.

6 Country of Origin European, USA or Japan

7 Country of Manufacture / Assembled European, USA or Japan

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6.4.11. Control and Monitoring Station for Video Monitoring and Video Walls

# Item Description Minimum Requirement

1 Minimum requirements of CPSTL • Four (04) Nos of 46” (Minimum) LED

display panels shall be installed inside the

Control Room, of which two (02) panels shall

be reserved for security purposes, and two

(02) panels shall be reserved for Operational

purposes.

• Each panel shall display twenty (20) nos of

camera views on split screen.

• Two (02) nos workstations shall be provided

for operators (One (01) no for security

function and one (01) no for operations

function)

• Each work station shall include a 24” LED

monitor to view and control specific camera/s

2 Key Board/Joy Stick Keyboard with joysticks for each client workstation

shall be provided for PTZ control.

3 Warranty 3 Year manufacturer’s warranty & support

4 Brand & Model Should be brand from a reputed company with local

presence.

5 Country of Origin/Manufacture European, USA or Japan

6.4.12. Client Viewer Station

# Item Description Minimum Requirement

1 Minimum requirements of CPSTL • Two (02) nos Client viewer stations shall be

provided

• Each client viewer station shall have a

workstation with 24” LED monitor

2 Warranty 3 Year manufacturer’s warranty & support

3 Brand & Model Should be brand from a reputed company with local

presence.

4 Country of Origin/Manufacture European, USA or Japan

6.4.13. Joystick and Keyboard

# Item Description Minimum Requirement

1 Joystick keyboard The joystick should be IPSS or Video Management

Software OEM

2 Power Via USB Interface

4 Interface USB 1.1/2.0/3.0 compliant

5 Functionality Hall-effect joystick with three axis:

X/Y: for pan and tilt

Z : Knob for zoom

6 application defined hotkeys

6 Compatibility It should be compatible with software and client

station

Single joystick should be able to control all the

camera

7 Number of Unit One units per operator and viewing station

8 Approvals EN 55022 Class B, EN 55024, EN 61000-6-2, FCC

Part 15 Subpart B Class B, C-tick AS/NZS CISPR 22

Class B, VCCI Class B, ICES-003 Class B,

IEC/EN 60529 IP20

9 Warranty 3 Year manufacturer’s warranty & support

10 Brand & Model Should be brand from a reputed company with local

presence.

11 Country of Origin/Manufacture European, USA or Japan

48 | P a g e

6.4.14. Uninterruptible power supply

# Item Description Minimum Required Specifications

1 Capacity Bidder to mention

2 Technology True online double conversion

3 230 V AC (Single Phase) 220- 240V AC

4 Input Frequency 50 Hz ± 5%

5 Output Voltage 230V AC

6 Output Frequency 50 Hz

7 Output Voltage Regulation ± 1%

8 Wave Form Pure Sine wave

9 Batteries Maintenance Free Batteries

10 Min. Backup Time at Full load 20 minutes

11 Bypass System Automatic and Manual bypass

12 Alarm Audible alarms for faults warnings

13 Certificate ISO 9001

14 Warranty 3 Year manufacturer’s warranty & support

15 Brand & Model Should be brand from a reputed company with local

presence.

16 Country of Origin/Manufacture European, USA or Japan

6.4.15. Data Cable and Connecting Accessories

6.4.15.1. Fiber Optics Cable

# Item Description Minimum Requirement

1 Classification 9/125μm/OS2 Type or better

2 Number of Strands 12 Fiber/Loose Tube Armored/ Gel-free cable subunits

3 Temperature Outdoor type fibre cable shall be capable of withstanding,

without degradation in performance, Temperatures in the

range 0°C to 70°C.

4 Safety and regulations The cable shall comply with all safety and fire regulations

5 Jacket UV stabilized cable jacket/ Aerial, lashed/Buried/ High

density polyethylene (HDPE)Environment applications/ 24h

Water Penetration

6 Application Support 1Gbps/10Gbps/40Gbps

7 Testing The single-mode fibers shall be tested at both 1310 nm and

1550 nm wavelengths as per EIA/TIA 568 C.3 standards

All tests shall be performed using laser light sources

8 Pulling tension load Pulling tension shall be 222N with the full load. Maximum

bending radius 10 x Outer Diameter.

9 Maximum attenuation less than 0.5 dB/km(at 1310 nm),less than 0.4 dB/km(at

1550nm)

10 Standards and Certification ANSI/ICEA S-104-696/EN 187105/Telcordia GR-20

/Telcordia GR-409 Cable Qualification Standards

12 Brand & Model Should be brand from a reputed company

13 Country of Origin/Manufacture European, USA or Japan

49 | P a g e

6.4.15.2. UTP Cable

# Item Description Minimum Requirement

1 Cable Type Shielded 4 twisted pair CAT6 cable (U/UTP), 8

conductor, solid stranding, 23 AWG bare copper and

riser insulated wire

2 Applications Shall support IEEE 802.3:10BASE-T, IEEE

802.3u:100BASE-T, IEEE 802.3ab: 1000BASE-T

3 Cable Construction Cables shall be of round construction

4 Electrical Performance Electrical Performance guaranteed to meet or exceed

ANSI/TIA- 568-C.2 Category 6 and ISO/IEC

Category 6/Class E specifications. Product shall have

a standard certification number.

5 Information on Cable Jacket Cable length, brand, model and standard shall be

print on outer jacket meter by meter

6 Brand & Model Should be brand from a reputed company

7 Country of Origin/Manufacture European, USA or Japan

6.4.15.3. Connector/Patch Panels/ Patch Leeds and Other passive network connecting

accessories

6.4.16. Equipment Mounting Enclosures

# Item Description Minimum Requirement

1 Equipment Mounting Enclosure Bidderin his proposal shall consider for suitable

enclosures and rackswhich may require to mount all

the required equipment. The enclosures shall comply

for the necessary protection requirements at the

proposed installation site.

2 Brand & Model Should be brand from a reputed company

3 Country of Origin/Manufacture European, USA or Japan

6.4.17. Power distribution system

# Item Description Minimum Requirement

1 PowerDistribution System Bidder shall in his proposal design for a suitable

power distribution network to comply with the site

conditions to power all the active components of the

system.

2 Standard to be followed BS7671: 2008 Amendment 3:2015

3 Brand & Model All the switchgears, accessories and cables Should be

brand from a reputed company

4 Country of Origin/Manufacture European, USA or Japan

# Item Description Minimum Requirement

1 Passive network connecting accessories Bidder in his proposal shall consider all Fiber/Copper

cables and Relevant connectivity items from Single

OEM to archive 20 Year warranty for Cable Plant

2 Brand & Model Should be brand from a reputed company

3 Country of Origin/Manufacture European, USA or Japan

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6.4.18. Lightning and Surge Protection System

# Item Description Minimum Requirement

1 Lightning and Surge Protection System Bidder shall in his proposal design for a suitable

lightning and surge protection system to comply with

the site conditions, to protect all the active

components from lighting and voltage surges

inclusive of the earth grounding system

2 Standard to be followed BS EN/IEC 62305

3 Brand & Model All the switchgears, accessories and cables Should be

brand from a reputed company

4 Country of Origin Specify the Country of origin

6.4.19. Video Analytics Requirement

# Item Description Minimum Requirement

1 Video Analytical features Bidder shall in his proposal consider to provide

following analytical features with all the required

software and operating license if any,

Activity Detection

Face Recognition

Crowd Formation

Unattended Object

Camera Moved or Tampered

Vehicle Number Plate Capturing

The schedule for Video Analytics Requirement is

attached in the Annex-I

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6.4.20. System Warranty, Post installation Support and Spare Parts& Training, Testing

and Commissioning

# Item Description Minimum Requirement

1 System Warranty Bidder shall provide a minimum 03 year System

warranty against manufacturing defects,

workmanship and performance of the IPBSS system.

Any defects, system breakdowns and performance

failures shall be rectified and restored by the

contractor under at his cost under the warranty

period.

The response time for any complain shall be less than

1 hour.

Defect rectification shall be attended within 03 hours.

If any repair work exceeds 24hrs duration, the faulted

unit shall be replaced with a backup unit.

CPSTL gives preference for extended warranty of

more than 03 years and the preference procedure is

given in the ITB clause 27 will be considered during

bid evaluation.

2 Comprehensive Annual Maintenance

Contract (AMC)

Contractor shall enter into a Comprehensive Annual

Maintenance Contract (AMC) with CPSTL upon

expiration of the warranty period.

The AMC shall cover all the service and breakdown

repairs for the IPBSS system. The contractor shall

maintain a stock of mandatory and operational spare

parts under the AMC.

The response time for any complain shall be less than

1 hour.

Defect rectification shall be attended within 03 hours.

If any repair work exceeds 24hrs duration, the faulted

unit shall be replaced with a backup unit

The indicative cost of the AMC shall be mentioned

in the Annex-II.

3 Spare Parts Bidder shall provide a list of mandatory and optional

spare parts with their cost with the proposal

4 Manufacturer’s Authorization Letter Bidder shall provide the manufacture’s Authorization

letters to represent the brand in Sri Lanka, for each of

the critical components (such as Cameras, Servers,

POE Switches, Storage system, Client viewing

stations, UPS etc.) he has provided in the proposal

5 Engineering Training Contractor shall provide Engineering Training for

Six (06) Key Operational and Maintenance

Managerial Personnel nominated by CPSTL on

programming, maintenance and troubleshooting of

the IPBSS system at the OEM facility

6 Operational and maintenance staff

training

Contractor shall provide a training of operational and

maintenance of the IPBSS system for the Operational

and Maintenance staff of CPSTL at the site.

7 Testing and Commissioning Bidder shall provide a testing and commissioning

plan in his proposal clearly indicating all the

parameters to be tested against the expected

outcomes as per the relevant standards.

52 | P a g e

SECTION – 07

SCHEDULE OF PRICES

FORMAT FOR BILLS OF QUANTITIES

JOB: DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF IP BASED

SURVEILLANCE SOLUTION AT KOLONNAWA INSTALLATION

NOTE: The quantities given in this BOQ Format are tentative quantities except for cameras.

(given is the upper limit).The actual quantities are to be based on the bidders design as per

Technical Bid)

# Description Qty Unit Total Value Rs.

1.0 PRELIMINARY WORK

1.1 Mobilization, demobilization and site clearing. 01 Item

1.2 Temporary facilitation work such as erection of

temporary barriers and supply and install heavy

duty steel plates on excavated areas across the

roads at work site in order to protect the

personnel and vehicles accidently falling in to

trenches and to travel across. Temporary re-

routing of power, data and other signal cables

panel boards etc. to make way for the

installation work and restoration.

01 Item

1.3 Contractor shall decommission and remove the

existing CCTV system installed at oil

installation Kolonnawa, All the removed items

shall be separately categorized, packed in

corrugated carton boxes, labled and transport to

the main stores Kolonnawa

01 Item

SUB TOTAL

2.0 CAMERAS

2.1 Supplying and installation of Outdoor Speed

Dome PTZ IP Camera as per Section-6, Scope

of Supply, Scope of Work and Specifications

38 Nos

2.2 Supplying and installation of Explosion Proof

Fixed IP Camera as per Section-6, Scope of

Supply, Scope of Work and Specifications

16 Nos

2.3 Supplying and installation of Fixed Dome Out

door Camera as per Section-6, Scope of

Supply, Scope of Work and Specifications

08 Nos

2.4 Supplying and installation of fixed Lens indoor

camera as per Section-6, Scope of Supply,

Scope of Work and Specifications

04 Nos

53 | P a g e

# Description Qty Unit Total Value Rs.

2.5 Supplying and installation of Camera Poles as

per Section-6, Scope of Supply, Scope of Work

and Specifications.

41 Nos

SUB TOTAL

3.0 SOFTWARE

3.1 Providing Camera License and Software

License Section-6, Scope of Supply, Scope of

Work and Specifications

1 Item

3.2 Supplying and installation of all the necessary

software and programming the system as per

Section-6, Scope of Supply, Scope of Work

and Specifications

1 Item

SUB TOTAL

4.0 SERVER AND WORKSTATION

4.1 Supplying and installation of main server

(Specify the capacity)as per Section-6, Scope

of Supply, Scope of Work and Specifications

1 Item

4.2 Supplying and installation of Data Storage

as per Section-6, Scope of Supply, Scope of

Work and Specifications

1 Item

4.3 Supplying and installation of client viewer

stations Section-6, Scope of Supply, Scope of

Work and Specifications

02 Nos

4.4 Construction/Preparation of Control and

Monitoring station as per Section-6, Scope of

Supply, Scope of Work and Specifications

1 Item

SUB TOTAL

5.0 FIBER OPTIC NETWORK

5.1 Supplying and installation of POE Switches

and other related passive and active network

components and accessories Section-6, Scope

of Supply, Scope of Work and Specifications

1 Item

5.2 Supplying and laying of 4 core fiber

cables(Including GI /PVC Sleeving,

Excavation, Backfilling, and construction of

manholes); Specify the total length and per

meter rate Section-6, Scope of Supply, Scope

of Work and Specifications

1 Item

54 | P a g e

# Description Qty Unit Total Value Rs.

5.3 Supplying and laying of CAT 6 RJ45U/UTP

Cables as per Specification (Including GI/PVC

Sleeving, Excavation, Back filling, and

construction of manholes) Specify the total

length and per meter rate. Section-6, Scope of

Supply, Scope of Work and Specifications

1 Item

SUB TOTAL

6.0 POWER SUPPLY

6.1 Supplying and installation of UPS System and

row power supply, for the Main Control and

Monitoring Station. including wiring and all

the required switchgear and accessories as per

Specification for the active componets in the

field Section-6, Scope of Supply, Scope of

Work and Specifications

1 Item

6.2 Supplying and installation of UPS units and

row power supply for all the active components

in the fiels and client viewer stations including

wiring and all the required switchgears and

accessories as per Section-6, Scope of Supply,

Scope of Work and Specifications

1 Item

SUB TOTAL

7.0 RFID SYSTEM

7.1 Supply, Installation, Testing and

Commissioning of Radio Frequency

Identification (RFID) based Employee

Attendance System at CPSTL as per Section-6,

Scope of Supply, Scope of Work and

Specifications.

1 Item

8.0 TRAINING, TESTING AND

COMMISSIONING

8.1 Testing and Commissioning of the complete

system as per Section-6, Scope of Supply,

Scope of Work and Specifications

1 Item

8.2 Engineering, Operational and maintenance

training on IPBSS system for CPSTL staff as

per Section-6, Scope of Supply, Scope of Work

and Specifications

1 Item

SUB TOTAL

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SUMMARY OF THE BILLS OF QUANTITIES

# DESCRIPTION AMOUNT(Rs.)

1.0 PRELIMINARY WORK

2.0 CAMERAS

3.0 SOFTWARE

4.0 SERVER AND WORKSTATION

5.0 FIBER OPTIC NETWORK

6.0 POWER SUPPLY

7.0 RFID SYSTEM

8.0 TRAINING, TESTING AND OMMISSIONING

SUB TOTAL

DISCOUNT IF ANY

TOTAL

NBT (IF APPLICABLE)

VAT (IF APPLICABLE)

TOTAL WITH TAXES

Offer Validity : …………………………………….. (Minimum until ………………... 2018)

Delivery Period :………………………………………………………………………………..

Name and address of

Principle/Beneficiary : …………………………………………………………………………………

…………………………………………………………………………………..

…………………………………………………………………………………..

Country of Origin :…………………………………...Port of Shipment:…………………..……

Warranty : ……………………. (Minimum 03 year system warranty from the date of commissioning)

Name of Bidder :…………………………………………………………………………………..

Address :…………………………………………………………………………………..

…………………………………………………………………………………..

…………………………………………………………………………………..

Telephone. :……………… Facsimile: ……………………… Email : …………….....

Signature of the Bidder : ………………………………………………………….

(With Company Seal)

Note:Name of the declared principal/beneficiary will not be changed

56 | P a g e

DRAWINGS

1. Drawing 01 – Proposed IPBS System Layout

57 | P a g e

58 | P a g e

ANNEX-I

Conditions of Contract Clause 1 to 20 of Standard Biding Document for “Procurement of Works

Design & Build Contracts”, CIDA Publication NO. ICTAD/SBD/04, First Edition – May 2003, by

the Construction Industry Development Authority (CIDA), Savsiripaya, 123, Wijerama Mawatha,

Colombo 7.

59 | P a g e

ANNEX-II

Indicative cost of the comprehensive Annual Maintenance Contract and mandatory and optional

spare parts. Contractor shall use the format given to provide the costs and separately indicate the

cost for each item with a descriptive breakdown of the costs.

60 | P a g e

ANNEX-I

Schedule of Video Analytical Features

# Camera

ID View

Analytical Feature

Act

ivit

y D

ete

ctio

n

Face

Re

cogn

itio

n

Cro

wd

Fo

rmat

ion

Un

atte

nd

ed

Ob

ject

Cam

era

Mo

ved

or

Tam

pe

red

Ve

hic

le N

um

be

r

Pla

te C

aptu

rin

g

1 Pwp-1 A & B Gantries from Zone 01 Entrance

2 Pwp-2 Zone -01 Tank farm from Pump House end

3 Pwp-3 Zone -01 Tank farm from retaining wall end

4 Pwp-4 Zone-01 & 02 areas from top of the retaining wall

5 Pwp-5 Zone-02 Tank farm from Zone-01 end

6 Pwp-6 Zone-02 Gantry from Zone-02 entrance

7 Pwp-7 Zone-03 Tank farm from Aviation unit end

8 Pwp-8 Zone-03 Tank farm South-East view from Middle

9 Pwp-9 Zone-03 Tank farm South-West view from Middle

10 Pwp-10 Zone-03 Tank farm from Zone-04 end

11 Pwp-11 Main Entrance from inside

12 Pwp-12 Zone-04 Gantries from Zone-04 entrance side

13 Pwp-13 Boundary wall along the front railway track

14 Pwp-14 Main road from the second barrier end

15 Pwp-15 Main road from the Zone-02 entrance

16 Pwp-16 Main road infront of chairman's office

17 Pwp-17 Back gate entrance

18 Pwp-18 Main road near garage rest room

19 Pwp-19 Main road near Zone -09 entrance gate

20 Pwp-20 Main road near Zone -07 exit gate

21 Pwp-21 Main road near New Admin Office Entrance

22 Pwp-22 Perimeter road near Log gate rest room

23 Pwp-23 Zone-05 tank yard from TK17 end

24 Pwp-24 Zone-05 tank yard from TK18 end

25 Pwp-25 Zone-06 tank yard from SBP pump house end

26 Pwp-26 Zone-09 tank yard from SBP pump house end

27 Pwp-27 Zone-09 tank yard from TK23 end

28 Pwp-28 Garage Office area from garage premises

29 Pwp-29 Zone-09 tank yard from TK32 end

30 Pwp-30 Zone-09 tank yard from TK21 end

31 Pwp-31 Zone-09 tank yard Middle view from TK 28

32 Pwp-32 Boundary wall near fire water sump

33 Pwp-33 Zone-09 tank yard from TK29 end

34 Pwp-34 Zone-9 D Gantry from Auction yard side

35 Pwp-35 Zone-09 tank yard from TK41end

36 Pwp-36 Heen Ela area boundry wall from TK41 end

37 Pwp-37 Heen Ela area boundry wall from TK08 end

38 Pwp-38 Gajabapura entrance

39 Fexd-1 Zone-01 Diesel Wagon filling gantry front end

40 Fexd-2 Zone-01 Diesel Wagon filling gantry rear end

41 Fexd-3 Zone-01 C gantry

61 | P a g e

# Camera

ID View

Analytical Feature

Act

ivit

y D

ete

ctio

n

Face

Re

cogn

itio

n

Cro

wd

Fo

rmat

ion

Un

atte

nd

ed

Ob

ject

Cam

era

Mo

ved

or

Tam

pe

red

Ve

hic

le N

um

be

r

Pla

te C

aptu

rin

g

42 Fexd-4 Zone-01 Filing station

43 Fexd-5 Zone-03 Aviation Wagon filling gantry front end

44 Fexd-6 Zone-03 AviationWagon filling gantry rear end

45 Fexd-7 Zone-03 Avaition gantry

46 Fexd-8 Main Pump House Room -1

47 Fexd-9 Main Pump House Room -2

48 Fexd-10 Main Pump House Room -3

49 Fexd-11 Main Pump House Room -4

50 Fexd-12 Main Pump House Room -5

51 Fexd-13 Zone-07 Petrol Wagon filling gantry front end

52 Fexd-14 Zone-07 Petrol Wagon filling gantry rear end

53 Fexd-15 Zone-7 Petrol PumpHouse

54 Fexd-16 Zone-9 Black oil Pump House

55 Fwp-1 Zone-1 LAD/LK Pump House

56 Fwp-2 Boundary wall near Zone-03 TK15

57 Fwp-3 Main Entrance from outside near Buddaha statue

58 Fwp-4 Vechicle check ramp at main entrance

59 Fwp-5 Main Pump House side view

60 Fwp-6 Main Pump House rear view

61 Fwp-7 Fire Pump House inside view

62 Fwp-8 Vehicle park at Gajabapura

63 Find-1 IPBSS Control and Monitoring Room

64 Find-2 Main Entrance Reception

65 Find-3 2nd Barrier

66 Find-4 Main Garage Hanger building

LEGEND

Pwp - Pan, Tilt, Zoom (PTZ) Weather Proof Camera

Fexd - Fixed, Explosion Proof (exd) Camera

Fwp - Fixed, Weather Proof Camera

Find - Fixed Indoor Camera

Analytical Feature is required

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ANNEX-II

JOB: DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF IP BASED

SURVEILLANCE SOLUTION AT KOLONNAWA INSTALLATION

NOTE: The quantities given in this BOQ Format are tentative quantities except for cameras.

(given is the upper limit).The actual quantities are to be based on the bidders design as per

Technical Bid)

COST OF AFTER SALES SERVICES & MAINTENANCE (IN LKR)

# Description Qty

(Item)

Total Cost

Rs.

1 Cost of Annual Maintenance Contract (AMC), shall be effective

after the warranty period, as per Section-6, Scope of Supply,

Scope of Work and Specifications

01

2 Cost of Mandatory and optional Spare Parts, as per Section-6,

Scope of Supply, Scope of Work and Specifications (A list of

spare parts indicating cost of each items shall be attached)

01

NBT, if applicable

VAT, if applicable

Total Cost with taxes in LKR