BID DOCUMENT - DNP L

TENDER FOR HIRING SERVICES FOR RUNNING

CLEANING PIG & INTELLIGENT PIGGING SURVEY (IPS) FOR DULIAJAN- NUMALIGARH 400 mm NB

(192km) PIPELINE E-Tender No.: DNPL/PL/PIGGING/03/2019/ON Dated: 06/09/2019

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DNP LIMITED

BID DOCUMENT

Tender No. : DNPL/PL/PIGGING/03/2019/ON Dated 06/09/2019

Hiring Services for running Cleaning pig and Intelligent Pigging Survey (IPS) for 400 mm NB Duliajan-Numaligarh (192

km) Pipeline




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: INDEX :

1. Covering Letter with Salient features 2. Part -I : Instruction to Bidders

3. Part-II : Bid Evaluation Criteria

4. Part- III : General terms and Condition of the Contract

5. Part – IV : Schedule of Quantities, Service/work and Rates

6. Part – V : Special Condition of the Contract

7. Part – VI : Terms of Reference

8. Part – VII : Schedule of Company’s Materials, Plants & Equipments

9. Part – VIII : Safety Measure and Compliance

Proforma - A : Price Bid Format Proforma - B : Bid Form Proforma - C : Bank Guarantee format for Bid Security Deposit Proforma - D : Bank Guarantee format for Performance Security Deposit Proforma - E : Agreement Form Proforma - F : Statement of Compliance/Non-Compliance Proforma - G : Authorisation for site visit and attending Pre Bid Meeting Proforma - H : Letter of Authority Proforma - I : Confirmation about Pull Though Test Facility Proforma - J : Bidder’s General Information Proforma - K : Solvency Certificate Proforma - L : Work Experience of the Bidder

Proforma - M : Proforma for Bio-data of KEY Personnel




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FORWARDING LETTER

BID CLOSING DATE: 19/09/2019 AT 11-00 HRS (IST)

BID OPENING DATE: 19/09/2019 AT 14-30 HRS (IST)

Sir,

1.0 DNP Limited (DNPL) a Govt. of Assam undertaking and a joint venture of Assam Gas Company

Ltd. (AGCL), Numaligarh Refinery Ltd.(NRL) and Oil India Ltd. (OIL). It owns a Natural Gas (NG) pipeline from Duliajan to Numaligarh Refinery (approx 192 km length) for transporting NG to NRL. Presently DNPL is transporting about 1.0 MMSCMD to NRL.

1.1 In connection with its operations, DNPL invites Competitive Bids from competent and experienced Contractors for hiring services for running cleaning pigs and inspection by using intelligent pigging survey (IPS) for 400mm NB (16˝ OD) Duliajan – Numaligarh pipeline (approx. 192 km length from Duliajan to Numaligarh Refinery). You are invited to submit your most competitive bid during bid submission period. For your ready reference, few salient points of the IFB (covered in detail in the Bid Document) are highlighted below:

1. Tender No. DNPL/PL/PIGGING/03/2019/ON Dated 06/09/2019

2. Type of Tender Single Stage-2(two) Bid System

3. Tender Fee INR 5,000.00 (Rupees Thirty Five Thousand only).

4. Bid Security Amount INR 10,00,000.00 (Rupees Ten Lacs only)

5. Site Visit Date Any working day prior to bid submission with 2 days prior notice.

6. Last Date of Receipt of Pre-Bid Queries 15/09/2019

7. Pre-Bid Conference Date Not applicable




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8. Bid Closing Date & Time 19/09/2019 at 11-00 hrs.(IST)

9. Bid Opening Date & Time 19/09/2019 at 14-30 hrs.(IST)

10. Priced Bid Opening Date & Time Will be intimated to the eligible bidders nearer the time

11. Bid Validity 12 months from date of Closing of bid

12. Bid Security Validity 13 months from date of closing of bid

13. Amount of Performance Guarantee 10 % of the total contract value

14. Validity of Performance Security Up to 12 months from the date of submission of the Final Reports and acceptance by DNPL

15. Mobilization Time Within 30 days from the date of issue of LOI/Work Order by DNPL

16. Time of completion of all Field works

All cleaning pigging operation will have to be carried out online with gas or water as directed by Company. All field works (pigging) shall be completed within 30 days within the specified period as mentioned in the work order. This 30 days is the summation of all days required for cleaning pig as well as EGP and MFL tool runs, if the owner decides to spilt the pig runs for operational convenience. The last date of completion all pigging and any pipeline works including swabbing must be completed on or before 14 Dec, 2019 and Pipeline is to be completely ready for Gas transportation to NRL at its normal rated capacity.

17 Time of submission of Report to DNPL Preliminary Report within 30 days and Final Report within 60 days from the date of completion of MFL run

18. Quantum of Liquidated Damage:

0.5 (Zero point five)% of total contract value for Default in Timely Mobilization and/or default in timely completion of work for delay per week or part thereof subject to maximum of 5 (Five)% of total contract value.

19. Bid Submission Mode e-Procurement portal only

20. Venue of Pre-Bid Conference Not applicable

21. Address of Correspondence/ Prebid queries Shri. A. K. Bhattacharyya, GM(Tech.) DNP Limited,




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Note: If any date (except Bid submission) specified above happens to be a holiday /Bandh call day

/Declared Holiday by District Admin then the next working day will be considered.

3.0 Bids received after closing hours as stipulated above will not be accepted. 4.0 The Prices along with price related conditions should be filled in the Price-Bid. All other

techno-commercial documents other than price details to be submitted with un-priced bid as per tender requirement placed in the Un-Priced Bid.

5.0 The bid including all documents shall be signed by duly authorized representative of the

bidding company.

6.0 DNPL reserves the right to increase/decrease/split the quantum of job at the time of award of

contract and it will be obligatory on the part of the successful bidder to accept the same at the offered rates.

7.0 The Company reserves the right to reject any or all the tenders or accept any tender without

assigning any reason.

8.0 Offer must conform in all respect to the terms and conditions of the enquiry. Deviations, if any,

must be clearly and specifically stated. Conditional bids are liable to be rejected at the discretion of the Company.

Thanking you, Yours faithfully,

(A. K. Bhattacharyya)

GM (Technical) For Director, DNP Ltd.

Email to: [email protected] Copy To: 1) Shri P. J. Mahanta, Manager (P/L & SCADA), DNP Ltd. Email to: [email protected] 2) Shri Musaddiq Alam, Engineer (Mechanical), DNP Ltd. Email to: [email protected]




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PART-I

INSTRUCTIONS TO BIDDERS (ITB) 1.0 Bidder shall bear all costs associated with the preparation and submission of bid. DNP Limited,

hereinafter referred to as Company, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

2.0 BIDDING DOCUMENTS

2.1 TENDER FEE:

2.1.1 Bidders interested to provide the services and interested to participate in the above tender are requested to submit the tender fee of INR 5,000.00 (Five thousand) only by RTGs/e-transfer in favour of DNP Limited, Duliajan. The bidders will have to download the tender paper from e-tender portal and request for the hard copy after payment of TENDER FEE of Rs. 5,000.00/- through mail/request letter. Tender Fee is non refundable for all bidders. NO OTHER MODE OF PAYMENT WILL BE ACCEPTED BY THE COMPANY.

2.1.2 Deleted.

2.1.3 Deleted.

2.2 EXEMPTION OF TENDER FEE:

Not Applicable.

2.3 TRANSFERABILITY OF BID DOCUMENTS:

2.3.1 Bid Documents are non-transferable.

2.3.2 Unsolicited bids will not be considered and will be rejected straightway.

2.4 DOCUMENT:

The services required, bidding procedures and contract terms are prescribed in the Bidding Documents. This bidding document includes the following:

a) A forwarding letter highlighting the following points. :

i) Company’s Tender No. ii) Bid closing date and time. iii) Bid opening date and time.

b) Part- I : Instruction to Bidders




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c) Part- II : Bid Evaluation Criteria d) Part - III : General Terms and Conditions of the contract e) Part- IV : Schedule of Quantities, Service/work and Rates f) Part- V : Special Condition of the Contract g) Part- VI : Terms of Reference h) Part- VII : Schedule of Company’s Materials, Plants & Equipments i) Part- VIII : Safety Measures & Compliance Format

Pro forma – A : Price Bid Format Pro forma – B : Bid Form Pro forma – C : Bank Guarantee format for Bid Security Deposit Pro forma – D : Bank Guarantee format for Performance Security Deposit Pro forma – E : Agreement Form Pro forma – F : Statement of Compliance/Non-Compliance Pro forma – G : Authorisation for site visit and attending Pre Bid Meeting Pro forma – H : Letter of Authority Pro forma – I : Confirmation about Pull Though Test Facility Pro forma – J : Bidder’s General Information Pro forma – K : Solvency Certificate Pro forma – L : Work Experience of the Bidder Pro forma – M : Proforma for Biodata of KEY Personnel

2.5 The bidder is expected to examine all instructions, forms, terms and specifications in the

Bidding Documents. Failure to furnish all information required in the Bidding Documents or submission of a bid not substantially responsive to the Bidding Documents in every respect will be at the Bidder's risk & responsibility and may result in the rejection of its bid.

3.0 AMENDMENT OF BIDDING DOCUMENTS:

3.1 At any time prior to the deadline for submission of bids, the company may, for any reason,

whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding Documents by the issuance of an Addendum and Corrigendum on online.

3.2 Any Addendum and/or Corrigendum will be uploaded and published in eProcurement System of Assam (assamtenders.gov.in) and DNPL’s web-site (www.dnpl.co.in) only. No such Addendum and/or Corrigendum shall be published in news paper or sent to any of the participating Bidder. Bidders are therefore requested to visit the e-Procurement portal regularly.

4.0 PREPARATION OF BIDS

4.1 LANGUAGE OF BIDS:

The bid as well as all correspondence and documents relating to the bid exchanged between the Bidder and the company shall be in English language, except that any printed




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literature may be in another language provided it is accompanied by an English translated version, which shall govern for the purpose of bid interpretation.

4.2 BIDDER’S NAME & ADDRESS:

Bidders should indicate their detailed postal address including the Fax/Telephone / Cell Phone Nos. and E-mail address etc in their bids.

5.0 DOCUMENTS COMPRISING THE BID:

5.1 Bids are invited under Single Stage- two bids System. The bid along with scan copies of all

documents including valid & proper interest free Bid Security and Tender fees should be uploaded with the Tender documents. Scan copies (legible) of all uploaded documents (Except Price Bid) and original hard copies of Tender Fee and Bid Security should be sent to the following address in a sealed envelope superscribing at top the ‘NIT no’ and should reach within 7 (seven) days after Bid closing date:

GM (Technical) DNP Limited C/o- Assam Gas Company Limited campus P.O. Duliajan , District – Dibrugarh, State- Assam, Country - India Pin- 786602

5.2 i) Power of Attorney for signing of the bid.

ii) Any other document required to be submitted as per tender requirement.

Documents sent through E-mail/Fax/Telex/Telegraphic/Telephonic will not be considered.

iii) Bids will be rejected outright if hard copies of Price Bid are submitted.

5.3 TECHNICAL BID & COMMERCIAL / PRICE BID:

5.3.1 TECHNICAL BID (Un-Priced) comprise of the following:

i) Containing Certificate of Compliance in respect of BQC of the Bid Document as per Part-II.

ii) Complete technical details of the services and equipment specifications with catalogue, etc

iii) Documentary evidence established in accordance with clause 9.0 of this section.

iv) Copy of Bid Security furnished in accordance with clause 11.0 of this section.

v) Statement of Non-compliance (for Technical Non-compliance only) (except BQC).

vi) Copy of Tender document received from the Company signed and sealed in each page by bidder without indicating prices.




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5.3.2 COMMERCIAL/PRICE BID comprising of following:

Bidder shall quote their prices in the following Proforma.

(i) Price-Bid Format as per Proforma-A (ii) Bid Form as per Proforma -B

6.0 BID FORM:

The bidder shall complete the Bid Form and the appropriate Price Schedule furnished in their Bid.

7.0 BID PRICE:

7.1 Only Unit prices must be quoted by the bidders.

7.2 Price quoted by the successful bidder must remain firm during its performance of the Contract and is not subject to variation on any account.

7.3 All duties and taxes (except GST applicable in India), Custom Duty, Contract Tax, Corporate income Taxes and other levies payable by the successful bidder under the Contract for which this Bidding Document is being issued, shall be included in the rates, prices and total Bid Price submitted by the bidder, and the evaluation and comparison of bids shall be made accordingly. For example, personal taxes and/or any corporate taxes arising out of the profits on the contract as per rules of the country shall be borne by the bidder.

7.4 GST as applicable will be paid extra. In case of Foreign bidder, GST will be paid directly by DNPL on Reverse Charge Mechanism (RCM) basis.

8.0 CURRENCIES OF BID AND PAYMENT: Deleted

8.1 Deleted

8.2 Deleted

8.3 Deleted

8.4 CONVERSION TO SINGLE CURRENCY: Deleted.

9.0 DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND QUALIFICATIONS:

These are listed in Part-II of the document. 10.0 SIGNING OF BID:

10.1 The bid including all documents shall be signed by duly authorized representative of

the bidder holding a Power of Attorney to bind the Bidder to the contract.

10.2 The original and all copies of the bid shall be typed or written in indelible inks and shall be signed by the Bidder or a person or persons duly authorised holding a Power of Attorney to bind the Bidder to the contract. The letter of authorisation (as per Proforma-H) shall be indicated by written Power of Attorney accompanying the Bid. All pages of the Bid,




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drawings and other accompanying documents except for un-amended printed literature, shall be initialled by the person or persons signing the Bid Document.

10.3 Any person signing the Bid or any other document in respect of this Bid Document or other relevant documents on behalf of the Bidder without disclosing his authority to do so shall be deemed to have the authority to bind the Bidder. If it is discovered at any time that the person so signing has no authority to do so, the Company may, without prejudice to any other right or remedy, cancel his Bid or Contract and hold the Bidder liable to the Company for all costs and damages arising from the cancellation of the Bid or Contract including any loss which the Company may sustain on account thereof.

10.4 Any documents submitted by bidders shall contain no interlineations, white fluid erasures or overwriting except as necessary to correct errors made by the Bidder, in which case such correction shall be initialled by the person or persons who has/have signed the Bid.

10.5 Any Bid, which is incomplete, ambiguous, or not in compliance with the Bidding process will be rejected.

11.0 BID SECURITY:

11.1 Pursuant to clause 5.0 the Bidder shall furnish as part of its Technical bid, Bid Security

for an amount of INR 10,00,000.00 (Rupees Ten Lacs only).

11.2 The Bid Security is required to protect the Company against the risk of Bidder's conduct, which would warrant the security's forfeiture, pursuant to sub-clause 11.7.

11.3 The Bid Security shall be in the DNPL 's prescribed format as Bank Guarantee (BG)

enclosed with the NIT vide Proforma-C or an irrevocable Letter of Credit (L/C)

from any of the following Banks –

a) Any schedule Indian Bank or Any Branch of an International bank situated

in India and registered with Reserve Bank of India as scheduled foreign

bank in case of domestic bidder, or

b) In case of foreign bidder, the bank guarantee can be accepted from any

scheduled bank in India or from International bank who has its branch in

India registered with Reserve Bank of India, or

c) Any foreign Bank which is not a Scheduled Bank in India provided the

Bank Guarantee issued by such Bank is counter-guaranteed by any Branch

situated in India of any Scheduled Bank incorporated in India.

d) Bank Guarantee issued by a Bank in India at the request of some other Non-

Scheduled Bank of India shall not be acceptable.

OR

The Bid security amount can be directly transferred into DNPL’s Bank

Account and the transaction details copy should be uploaded during Bid

submission in E-tender portal.




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11.4 The Bank Guarantee/LC shall be valid for 30 days beyond the validity of

the bid asked for in the Bid Document.

Bank Guarantees issued by Banks in India should be on non-judicial stamp

paper of requisite value, as per Indian Stamp Act, purchased in the name of

the Banker. In case of foreign Bank, the said Bank's Guarantee to be issued by

its correspondent Bank in India on requisite non-judicial stamp paper.

11.5 Any bid not secured in accordance with sub-clause 11.1 shall be rejected by the Company as non-responsive.

11.6 Unsuccessful Bidder's Bid Security will be released on acceptance of LOI by the successful bidder.

11.7 Successful Bidder's Bid Security will be released upon request but after the Bidder's signing of the contract and furnishing the performance security.

11.8 The Bid Security may be forfeited:

a) If any Bidder withdraws or modifies their bid during the period of bid validity (including any subsequent extension)

or

b) If a successful Bidder fails:

i) to sign the contract within stipulated reasonable time & within the period of bid validity, and/or

ii) to furnish the Performance Security within stipulated time.

11.9 In case any bidder withdraws their bid during the period of bid validity, Bid Security will be forfeited and the party shall be debarred for a period of 2(two) year to participate any future tender.

11.10 Central Govt. offices and Central Public Sector undertakings are exempted from

submitting Bid Security. 11.11 Bid security in original must reach DNPL within 7 (seven) days post the bid submission

due date at the address of correspondence. Soft copy of the bid security must be uploaded along with other documents while submitting the bid through e-tender.

12.0 PERIOD OF VALIDITY OF BIDS:

12.1 Bids shall remain valid for 12 months after the date of bid opening (technical)

prescribed by the Company.

12.2 In exceptional circumstances, the Company may solicit the Bidder's consent to an extension of the period of validity. The request and the response thereto shall be made in writing/email (or by Fax). The bid Security provided under Clause 11.0 shall also be suitably extended. A Bidder may refuse the request without forfeiting its Bid Security. A Bidder granting the request will neither be required nor permitted to modify their bid.

12.3 Bid Security shall not accrue any interest during its period of validity or extended validity.




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13.0 All the conditions of the contract to be made with the successful bidder are given in various Sections of this document. Bidders are requested to state their compliance/ non-compliance to each clause as per Proforma-F.

14. Timely delivery of the bids is the responsibility of the Bidder. Company shall not be responsible for any delay.

15.0 MODIFICATION AND WITHDRAWAL OF BIDS: Deleted

15.1 Deleted

15.2 Deleted.

15.3 Deleted.

15.4 Deleted.

16.0 PRE-BID CONFERENCE/ MEETING:

16.1 In order to clarify bidder’s queries on the Bid Document and enable them to understand

the exact service requirement of the Company, a pre-bid conference shall be held in Guwahati.

16.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. The bidders are requested to attend the pre-bid meeting at their own interest.

16.3 Bidders or their authorized representatives, desirous of attending the Pre-Bid Meeting, must submit authorization letter in Proforma-G at the time of Pre-Bid Meeting.

16.4 The bidder is requested to submit any questions in writing or by email at [email protected] and copy to [email protected] ; [email protected] to reach the Company not later than 3 (three) days before the pre-bid conference. These queries/questions shall be addressed during the pre-bid meeting.

16.5 Bidders interested to attend the pre-bid conferences should intimate as specified in the forwarding letter.

16.6 At the most 2 (two) representatives from each prospective bidder shall be allowed to participate in the pre-bid conference.

16.7 Bidder shall bear all the costs for attending the pre-bid conference and the Company will not reimburse the same under any circumstances.

16.8 Responses to the Queries will be made by the company exclusively through the issue of an addendum /corrigendum in the company’s website only.

17.0 FURNISHING FRAUDULENT INFORMATION/DOCUMENTS:

If it is found that a bidder/contractor has furnished fraudulent information / documents, the Bid Security/Performance Security shall be forfeited and the party shall be debarred for a period of 3(three) years from the date of detection of such fraudulent act besides the legal action.

18.0 OPENING AND EVALUATION OF BID:

18.1 Company will open the Bids in the presence of Bidder /Bidder's representatives who choose to attend at the date, time and place mentioned in the Forwarding Letter or E-Portal. However, an authorization letter from the bidder must be produced by the Bidder's representative at the time of bid opening. Unless this Letter is presented, the




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representative will not be allowed to attend the bid opening. Only one representative against each bid will be allowed to attend.

18.2 Company will examine bids to determine whether they are complete, whether requisite Bid Securities have been furnished, whether documents have been properly signed and whether the bids are generally in order.

18.3 At bid opening, Company will announce the Bidder's names, written notifications of bid modifications or withdrawal, if any, the presence of requisite Bid Security and such other details as the Company may consider appropriate.

18.4 Company may prepare, for its own records, minutes of bid opening including the information disclosed to those present in accordance.

18.5 To assist in the examination, evaluation and comparison of bids the Company may at its discretion, ask the Bidder for clarifications of its bid. The request for clarification and the response shall be in writing and no change in the price or substance of the bid shall be sought, offered or permitted.

18.6 Prior to the detailed evaluation, Company will determine the substantial responsiveness of each bid to the requirement of the Bidding Documents. For purpose of these paragraphs, a substantially responsive bid is one, which conforms to all the terms and conditions of the Bidding Document without deviations or reservation. A deviation or reservation is one which affects in any way substantial way the scope, quality, or performance of work, or which limits in any substantial way, in-consistent way with the bidding documents, the Company’s right or the bidder’s obligations under the contract, and the rectification of which deviation or reservation would affect unfairly the competitive position of other bidders presenting substantial responsive bids. The Company's determination of bid's responsiveness is to be based on the contents of the Bid itself without recourse to extrinsic evidence.

18.7 A Bid determined as not substantially responsive will be rejected by the Company and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

18.8 Bidders are strongly advised to carry out the site visit before submitting the bid.

19.0 OPENING OF COMMERCIAL/ PRICE BIDS:

19.1 Company will open the Commercial Bids of the technically qualified Bidders on a

specific date in presence of interested qualified bidders. Technically qualified Bidders may be intimated about the bid opening date in advance.

19.2 The Company will examine the Price quoted by Bidders to determine whether they are complete, any computational errors have been made, the documents have been properly signed, and the bids are generally in order

19.3 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price (that is obtained by multiplying the unit price and quantity) the unit price shall prevail and the total price shall be corrected accordingly. If there is a discrepancy between words, and figures, the amount in words will prevail. If any Bidder does not accept the correction of the errors, their Bid will be rejected.




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20.0 EVALUATION AND COMPARISON OF BIDS:

The Company will evaluate and compare the bids as per Bid Evaluation criteria in Part-II of the bidding documents.

21.0 DISCOUNT AND REBATE:

21.1 Unconditional discounts/rebates, if any, given in the bid will be considered for evaluation.

21.01.1 Post bid or conditional discounts/rebates offered by any bidder shall not be considered for evaluation of bids. However, if the lowest bidder happens to be the final acceptable bidder for award of contract, and if they have offered any discounts/rebates, the contract shall be awarded after taking into account such discounts/rebates.

22.0 CONTACTING THE COMPANY:

22.01 Except as otherwise provided, no Bidder shall contact Company on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded except as required by Company.

22.02 An effort by a Bidder to influence the Company in the Company's bid evaluation, bid comparison or Contract award decisions may result in the rejection of their bid.

23.0 AWARD OF CONTRACT

The Company will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the lowest evaluated bid, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily and the offered price is found to be reasonable to execute the work as desired by the Company. (Refer clause.2.7 Evaluation of Bids.)

24.0 COMPANY'S RIGHT TO ACCEPT OR REJECT ANY BID:

Company reserves the right to accept or reject any or all bids and to annul the bidding process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected bidder, or bidders or any obligation to inform the affected bidder of the grounds for Company’s action.

25.0 NOTIFICATION OF AWARD:

25.01 Prior to the expiry of the period of bid validity or extended validity, the company will notify the successful Bidder in writing by registered letter or by cable or by email/ fax (to be confirmed in writing by registered / couriered letter) that its bid has been accepted.

25.02 The notification of award (LOI) will constitute the formation of the Contract.

25.03 Upon the successful Bidder's furnishing of Performance Security, the company will notify each un-successful Bidder and will discharge their Bid Security.

26.0 PERFORMANCE SECURITY:

26.1 Within 15 days of receipt of notification of Letter of Intent (LOI)/Work order from the




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Company, the successful Bidder shall furnish to Company the Performance Security for an amount equivalent to 10% of the total contract value as per Proforma-D or in any other format acceptable to the Company and must be in the form of Bank Guarantee (BG) from any Nationalised / Scheduled Bank in India or similar to Clause 11.3.

26.2 The performance security shall be payable to Company as compensation for any loss resulting from Contractor’s failure to fulfill its obligations under the Contract.

26.3 The performance security as specified above must be valid for a period starting from the date of acceptance plus 12 months from the date of submission of the Final Report and acceptance by DNPL to cover the warranty obligations. The same will be discharged upon request by company not later than 30 days following its expiry. If final report submission is delayed then the contract performance security is to be extended accordingly.

26.4 Failure of the successful Bidder to comply with the requirements of Clause 27.1 and/or 28.0 shall constitute sufficient grounds for annulment of the award and forfeiture of the Bid Security. In such an event the Company may award the contract to the next evaluated Bidder or call for new bid or negotiate with the next lowest bidder as the case may be.

27.0 SIGNING OF CONTRACT:

27.1 At the same time as the Company notifies the successful Bidder that its Bid has been accepted, the Company will either call the successful Bidder for signing of the agreement or send the Contract Form provided in the Bid Documents, along with the General & Special Conditions of Contract, Technical Specifications, Schedule of Rates incorporating all agreements agreed between the two parties.

27.2 Within 15 days of issue of LOI, the successful Bidder shall sign the contract and return it to the Company. Till the contract is signed, the LOI issued to the successful bidder shall remain binding amongst the two parties.

28.0 In the event of failure on the part of the successful Bidder to sign the contract within the period specified above or any other time period specified by Company, DNPL reserves the right to terminate the LOI issued to the successful Bidder and invoke the Bid Security or the Performance Security if submitted by the successful Bidder. The party shall also be debarred for a period of 2(two) years from the date of default.

29.0 COST OF BIDDING:

29.1 The bidder shall bear all cost associated with the preparation and submission of its bid and DNPL will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

29.2 The Bidder is expected to examine all the terms & conditions, instructions, forms and specifications in the bidding documents and inform the company in case of any ambiguity. In such case the decision of the Company will be final and binding.

30.0 SITE VISIT:

The Bidder, at the Bidder’s own cost, responsibility and risk is encouraged to visit and examine the site of work and its surroundings, understand the logistics and obtain all information that may be necessary for preparing the Bid and entering into a Contract for the required




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services/work. The Contractor shall be deemed prior to Pre-Bid Conference & submitting their Bid to have:

a) Inspected and examined the Site and its surroundings and carried out such surveys as it considers necessary;

b) Satisfied itself as to the nature of the work and materials necessary for the execution of the Works;

c) Satisfied itself as to the circumstances at the Site, including, without limitation, the ground and sub-soil, the form and nature of the Site and the climate and hydrological conditions of the Site;

d) Satisfied itself as to the means of communication with and access to & through the Site, the accommodation it may require and the precautions and the times and methods of working;

e) Obtained for itself all necessary information as to the risks, contingencies and all other circumstances, which may influence or affect the Contract price and its obligations under the Contract;

f) Satisfied itself with all the local conditions, factors and legislation which may have any effect on the execution of the work covered under the Bid Document.

g) Ascertained the general labour position at the Site and have understood the cost associated with engagement of the labours.

31.0 LOCAL CONDITIONS:

It is imperative for each Bidder to fully inform themselves of all local conditions, factors and legislation which may have any effect on the execution of the work covered under the Bid Document. The bidders shall be deemed prior to submitting their bids to have satisfied themselves of all the aspects covering the nature of the work as stipulated in the Bid Document and obtain for themselves all necessary information as to the risks, contingencies and all other circumstances, which may influence or affect the various obligations under the Contract. No request will be considered for clarifications from the Company regarding such conditions, factors and legislation. It is understood and agreed that such conditions, factors and legislation have been properly investigated and considered by the Bidders while submitting the Bids. Failure to do so shall not relieve the Bidders from responsibility to estimate properly the cost of performing the work within the provided timeframe. Company will assume no responsibility for any understandings or representations concerning conditions made by any of their officers prior to award of the Contract. Company shall not permit any Changes to the time schedule of the Contract or any financial adjustments arising from the Bidder's lack of knowledge and its effect on the cost of execution of the Contract.

32.0 SPECIFICATIONS:

Before submission of Bids, Bidders are requested to make themselves fully conversant with all Conditions of the Bid Document and other relevant information related to the works/services to




Page No. 17

be executed under the contract. 33.0 DECLARATION:

Any party or its associated company if had been in the holiday list / Black-listed by any Central / State Government agencies or any Central / State PSU company and such name appears in the list of the above mentioned central / state Government agencies or central / state PSUs as on date is disqualified and would not be considered. A self certified copy to this effect/ or an affidavit that the vendor is not black listed by above mentioned Agencies is required to be produced, if called for by DNPL, in the event of award of work order.

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CLEANING PIG & INTELLIGENT PIGGING SURVEY (IPS) FOR DULIAJAN- NUMALIGARH 400

mm NB (192km) PIPELINE E-Tender No.: DNPL/PL/PIGGING/03/2019/ON Dated: 06/09/2019

Page No. 18

PART – II

BID EVALUATION CRITERIA: 1.0 BIDDER QUALIFICATION CRITERIA (BQC):

The bid shall conform generally to the specifications and terms and conditions given in the Bidding Documents. Bids shall be rejected in case services offered do not conform to the required parameters stipulated in the technical specifications. Notwithstanding the conformity of the bid to the stipulated specifications, the following requirements shall have to be particularly met by the Bidders without which the offer will be considered as non-responsive and rejected.

1.1 TECHNICAL:

Bidder must meet the following criteria:

1.1.1 Experience:-

a) The bidder or any one of the bidding partners must have an experience of successfully completed cleaning, gauging, caliper survey, Intelligent Pigging Surveys (IPS) of following magnitude with “High Resolution” Magnetic Flux Leakage ILI tool for a cross-country Natural Gas Pipeline of minimum single stretch length of 80 km having a pipeline diameter ≥ 350 mm (14") NB during last 7(Seven) years ending original bid closing date.

Note: In support of the experiences and establishing successful execution of work, bidder must submit documentary evidences along with technical bid. These documents should be in the form of original or self certified copies of completion certificate with corresponding copies of contracts or work orders, contact details etc. issued by the clients. The original of these documents shall have to be produced by bidder to DNPL as and when asked for.

1.1.2 Pull through test facility for calibration of CDP tools:-

The bidder shall confirm for offering Pull through test for calibration of Corrosion Detection Pig (CDP) for 16 inch pipeline prior to mobilization of CDP tools and other required associated material at Site. DNPL at its sole discretion reserves the right to witness the Pull through test to ascertain diagnostic capability, reliability etc. of the inspection tools to be deployed at Site. However, the contractor is required to pre-calibrate the inspection tools with a reputed 3rd Party Agency during the pull through test. a) The Pull through test shall be adequate to fulfill the requirement of defect

identification as mentioned in the tender.




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b) During Pull through test, the DNPL representatives shall be allowed to share

technical information related to the CDP, including test pipe data, tool velocity, magnetization level achieved and metal loss inspection performance achieved during testing. However, it is clearly and expressly understood by the CONTRACTOR that such association of the DNPL representatives for witnessing the tests shall in no way absolve the responsibility of the CONTRACTOR either for the performance of the inspection tools or his obligations under the CONTRACT. Pull through test report for CDP pig shall be submitted within seven days of performing the test.

c) For Pull through test all expenses for conducting the test and witnessed by DNPL representatives (maximum two numbers) at Bidder’s place, the expenses towards to and fro Flight tickets from Dibrugarh, local transportation, lodging and boarding will be borne by the Bidder. If incurred by DNPL, same shall be reimbursed /adjusted from the Bills of the Bidder. However VISA arrangement cost will be incurred by DNPL.

d) Bidder to confirm the availability of Pull through Test facility for the pipeline section of 16 inch diameter sizes through Corrosion Detection Pig (CDP). As per the Proforma- I.

1.2 FINANCIAL

1.2.1 Average annual financial turnover as per Audited Annual Reports for the last 3(three) accounting years preceding scheduled bid closing date should be at least INR 1,60,00,000.00 (Rupees One Crore Sixty Lacs only). The proof of annual turnover should be either in the form of Audited Balance Sheet or certification from Chartered / Cost Accountant firm indicating the Code / Membership Number or as per the prevailing norms in bidder’s country of origin.

1.2.2 Net worth of the bidder must be Positive for the preceding financial/accounting year.

1.2.3 The bidder must also submit the annual turnover certificate for the last three years from Chartered / Cost Accountant in pursuant to clause 1.2.1 mentioning turnover value in Indian Rupees i.e. “INR”.

However, for evaluation purpose where the financial documents as stated in clause 1.2.1 are mentioned in foreign currency, the rate of currency exchange value declared by State Bank of India (SBI) to INR shall be considered as on the bid closing date and time 07:00 PM.

1.3 COMMERCIAL:

1.3.1 Bidder shall furnish Bid Security along with Bid. Bid security shall be furnished as a part of “Technical Bid”. Any bid not accompanied by a proper bid security will be rejected.

1.3.2 Any bid received in any other form except Assam e-procurement portal (assamtenders.gov.in) will not be accepted.




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1.3.3 Uploaded Bid document shall be typed or written in indelible ink and shall be signed by the Bidder or their authorized representative on all pages failing which the bid will be rejected.

1.3.4 Bid shall contain no inter-lineation, erasures or overwriting. Any bid not meeting this requirement shall be rejected.

1.3.5 The Technical Bid should not have any price indication.

1.3.6 Any bid containing false statement will be rejected.

1.3.7 Bidders must quote clearly and strictly in accordance with the price schedule outlined in Bidding Documents; otherwise the bid will be rejected.

1.3.8 The Bid Documents are not transferable.

1.3.9 Any Bid received by the Company after the deadline for submission of bids prescribed by the Company will be rejected.

1.3.10 Price quoted by the successful Bidder must be firm during the performance of the Contract and not subject to variation on any account. A bid submitted with an adjustable price will be treated as non-responsive and rejected.

1.3.11 The following Clauses with all its sub-clauses should be agreed in to, failing which the bid will be rejected.

a) Performance Security Clause b) Force Majeure Clause c) Termination Clause d) Settlement of disputes Clause e) Liquidated Damages Clause. f) Acceptance of Jurisdiction and applicable law. g) Tax liabilities clause. h) Insurance clause. i) Withholding clause. j) Liability clause

1.4 CONSORTIUM OF COMPANIES:

1.4.1 In case the bidder is a consortium of companies, one of the consortium members shall have registered office in India and have past experience in similar type of works in India like Calliper pigging, Geometric pigging, Magnetic pigging, Cleaning pigging, etc on its own. Technical Collaboration/Sub-contracting shall be allowed only for MFL and XYZ Mapping parts only.

1.4.2 Each consortium member including the percentage of work to be performed by

the respective consortium members should be attached/annexed along with the

Memorandum of Understanding (MoU) amongst the consortium members duly

signed by the authorized Executives of the consortium members and the same

shall be submitted in the un-priced bid.




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1.4.3 Any one of the consortium members shall have to meet the financial turnover

criteria mentioned in Clause No 1.2 above i.e., an Annual Financial Turnover of

INR 1,60,00,000.00 (Rupees One Crore Sixty Lacs only) and all other

consortium members should meet the financial turnover of Rs. 50,00,000.00

(Rupees Fifty lacs only). Besides, Net Worth of all the consortium members

should be Positive for the preceding financial/accounting year.

1.4.4 Other consortium partner(s) shall have relevant experience pertaining to the

activities of work to be performed by them on their own and not through any

other arrangement like through Supporting Company, Parent/Subsidiary /Sister

Subsidiary/Co-Subsidiary/Technical Collaboration/Sub-contracting, (other than

the activity to be performed by leader of consortium). Necessary documentary

evidence to this effect should be submitted with techno-commercial bid.

1.4.5 The leader of the consortium should confirm unconditional acceptance of full

responsibility of executing the entire ‘Scope of work’ of this tender. This

confirmation should be submitted along with the techno-commercial bid.

1.4.6. A constituent of the Consortium shall not be permitted to participate either in an

individual capacity as a bidder or as a member of another Consortium in the

same tender.

1.4.7 Only that consortium member who has undertaken a particular activity in

execution of a contract shall be considered as having technical experience of that

particular activity.

1.5 GENERAL:

1.5.1 In case Bidder takes exception to any clause of Bid Document not covered under BQC, then the Company has the discretion to load or reject the offer on account of such exception if the Bidder does not withdraw/ modify the deviation when/as advised by the Company. The loading so done by the Company will be final and binding on the Bidders. No deviation will however, be accepted in the clauses covered under BQC.

1.5.2 To ascertain the substantial responsiveness of the bid the Company reserves the right to ask the Bidder for clarification in respect of clauses covered under BQC also and such clarification fulfilling the BQC clauses must be received on or before the deadline given by the Company, failing which the offer will summarily be rejected.

1.5.3 In case, any of the clauses in the BQC contradict with other clauses of Bid Document elsewhere, then the clauses in the BQC shall prevail.

1.5.4 Any exceptions/deviations to tender must be spelt out by Bidder in their “Technical” bid only. Any additional information/terms/ conditions furnished in sealed “Price Bid” will not be considered by Company for




Page No. 22

evaluation/award of contract.

1.5.5 DNPL reserves the right to complete the evaluation based on the details furnished without seeking any additional information.

2.0 EVALUATION OF BIDS:

2.1 The bids conforming to the technical specifications, terms and conditions stipulated in the bid documents and considered to be responsive after subjecting to the Bid Qualification Criteria will be considered for further evaluation as per the Bid Evaluation Criteria given below:

2.2 All qualified bids shall be evaluated and compared based on the total evaluated price for complete scope of work inclusive all taxes & duties but exclusive of GST as quoted by the bidder.

2.3 If there is any discrepancy between the unit price and the total price, the unit price will prevail and the total price shall be corrected.

2.4 For techno-commercial bids evaluation purpose where the financial documents such as turnover certificates are mentioned in foreign currency, the rate of currency exchange value declared by State Bank of India (SBI) to INR shall be considered as on the bid closing date and time 07:00 PM.

2.5 To ascertain the inter-se-ranking, the comparison of the qualified bids will be made on the basis of total cost of various works envisaged as per the price bid under the contract.

2.6 Bid shall be evaluated in 3 stages:

Stage1: Bid security and Tender Fee

On receipt of Bid security and Tender Fee at DNP LTD Office, the vendor’s bid is considered to be responsive and eligible for Techno-commercial Bid opening.

Stage 2: Techno-commercial Bid

Techno-commercial Bid will be opened of those vendors who pass stage 1.

Stage 3: Price Bid

Price bid shall be opened for those vendors whose techno-commercial bid meets the desired parameters as specified by the company.

2.7 The contract will be awarded to the overall lowest bidder. However, the Company reserves the right to reject the lowest offered bid if found exceptionally low/not workable or high with respect to the estimated cost of the work. The quoted unit rate is inclusive of all taxes, but excluding GST, as applicable in India.

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Page No. 23

PART-III GENERAL CONDITIONS OF CONTRACT

1.0 DEFINITIONS

1.1 In the contract, the following terms shall be interpreted as indicated:

a) “Contract” means agreement to be entered into between Company and Contractor, as recorded in the contract signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

b) “Contract Price” means the price payable to Contractor under the contract for the full and proper performance of their contractual obligations.

c) “Work” means each and every activity required for the successful performance the services described in Part-VI, the Terms of Reference.

d) “Company” or “DNPL” or “Owner” means DNP Limited.

e) “Contractor” means the individual or firm or Body incorporated performing the work under the Contract.

f) “Contractor’s Personnel” mean the personnel to be provided by Contractor to provide work /services as per contract.

g) “Company’s Personnel” mean the personnel to be provided by DNPL or

DNPL’s authorised representative(s).

2.0 EFFECTIVE DATE, DATE OF COMMENCEMENT OF CONTRACT AND COMPLETION TIME

2.1 The contract shall become effective as of the date notifies Contractor in writing through Letter of Intent (LOI)/Work Order. This date shall be treated as the effective date of commencement of the contract.

2.2 MOBILIZATION TIME:

The mobilization of equipment, personnel etc. should be completed by Contractor within 30 days from the date of issuance of the LOI from DNPL. Mobilization shall be deemed to be completed when Contractor’s equipment and manpower are placed at the nominated location in readiness to commence Work as envisaged under the Contract duly certified by the Company’s authorized representative.

2.3 DATE OF COMMENCEMENT OF CONTRACT:

The date of commencement of contract will be as notified by Company by issuing LOI /Work Order after Signing the Contract.

2.2 TIME OF COMPLETION OF ALL WORKS:

Time is essence of the Work. All the field works shall be completed by Contractor within 30 days from the date of handing over of entire pipeline. The last date of completion all pigging and any pipeline works including swabbing must be completed on or before 14 Dec, 2019 and Pipeline is to be completely ready for Gas transportation to NRL at its normal rated capacity.




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2.3 TIME OF SUBMISSION OF FINAL REPORT:

The Contractor shall submit Preliminary Report within 20 days and Final Report within 60 days from the date of completion of MFL run.

3.0 GENERAL OBLIGATIONS OF CONTRACTOR:

Contractor shall, in accordance with and subject to the terms and conditions of this Contract.

3.1 Perform the work described in the Terms of Reference (Part-VI) in most economic and cost effective way.

3.2 Except as otherwise provided in the Terms of Reference and the special Conditions of the contract, provide all personnel as required to perform the work.

3.3 Perform all other obligations, work and services which are required by the terms of this contract or which reasonably can be implied from such terms as being necessary for the successful and timely completion of the work.

3.4 Contractor shall be deemed to have satisfied himself before submitting their bid as to the correctness and sufficiency of its bid for the services required and of the rates and prices quoted, which rates and prices shall, except insofar as otherwise provided, cover all its obligations under the contract.

3.5 Contractor shall give or provide all necessary supervision during the performance of the services and as long thereafter as within the warranty period company may consider necessary for the proper fulfilling of contractor’s obligations under the contract.

3.6 The Contractor shall have to resolve local issues arising from their work. The Contractor will have to do everything that is necessary but not limited to jobs like liaising with all concerned Government departments, Civil administration, Law enforcing agencies etc. if required for smooth completion of the entire work and keep DNPL indemnified.

4.0 GENERAL OBLIGATIONS OF THE COMPANY:

Company shall, in accordance with and subject to the terms and conditions of this Contract.

4.1 Pay Contractor in accordance with terms and conditions of the contract.

4.2 Allow Contractor access, subject to normal security and safety procedures, to all areas as required for orderly performance of the work.

4.3 Perform all other obligations required of Company by the terms of this contract.

5.0 PERSONNEL TO BE DEPLOYED BY THE CONTRACTOR:

5.1 Contractor warrants that it shall provide competent, qualified and sufficiently experienced personnel to perform the work correctly and efficiently.

5.2 The Contractor should ensure that their personnel observe company’ applicable rules and statutory safety requirements. Upon Company’s written request, contractor, entirely at its own expense, shall remove immediately; any personnel of the Contractor determined by the Company to be unsuitable and shall promptly replace such personnel with personnel acceptable to the Company.




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5.3 The Contractor shall be solely responsible throughout the period of the contract for providing all requirements of their personnel. Company shall have no responsibility or liability in this regard.

5.4 Contractor’s key personnel shall be fluent in English and Hindi language (both writing and speaking).

5.5 Contractor will engage one HSE Officer of having minimum 5 years experience in Oil & Gas industry preferably in Refinery, Gas Pipeline operation and maintenance, Petro-chemical plant.

6.0 WARRANTY AND REMEDY OF DEFECTS:

6.1 Contractor warrants that it shall perform the work in a professional manner and in accordance with the highest degree of quality, efficiency, and with the state of the art technology/ inspection services and in conformity with all specifications, standards and drawings set forth or referred to in the Technical Specifications. They should comply with the instructions and guidance which Company may give to the Contractor from time to time.

6.2 Should Company discover at any time during the execution of the Contract or within 12 months after completion of the contract that the work carried out by the contractor does not conform to the foregoing warranty, Contractor shall after receipt of notice from Company, promptly perform all corrective work required to make the services conform to the Warranty. Such corrective work shall be performed entirely at contractor’s own expenses. If such corrective work is not performed within a reasonable time, the Company, at its option, may have such remedial work carried out by others and charge the cost thereof to Contractor which the contractor must pay promptly. In case contractor fails to perform remedial work, the performance security shall be forfeited.

7.0 CONFIDENTIALITY, USE OF CONTRACT DOCUMENTS AND INFORMATION:

7.1 Contractor shall not, without Company’s prior written consent, disclose the contract, or any provision thereof, or any specification, plan, drawing pattern, sample or information furnished by or on behalf of Company in connection therewith, to any person other than a person employed by Contractor in the performance of the contract. Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.

7.2 Contractor shall not, without Company’s prior written consent, make use of any document or information except for purposes of performing the contract.

7.3 Any document supplied to the Contractor in relation to the contract other than the Contract itself remain the property of Company and shall be returned ( in all copies) to Company on completion of Contractor’s performance under the Contract if so required by Company.

8.0 TAXES:

8.1 Tax levied as per the provisions of Indian Income Tax Act and any other enactment/rules on income derived/ payments received under the contract will be on contractor’s account.

8.2 Contractor shall be responsible for payment of personal taxes, if any, for all the




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personnel deployed in India.

8.3 The contractor shall furnish to the company, if and when called upon to do so, relevant statement of accounts or any other information pertaining to work done under the contract for submitting the same to the Tax authorities, on specific request from them. Contractor shall be responsible for preparing and filing the return of income etc. within the prescribed time limit to the appropriate authority.

8.4 Prior to start of operations under the contract, the contractor shall furnish the company with the necessary documents, as asked for by the company and / or any other information pertaining to the contract, which may be required to be submitted to the Income Tax authorities at the time of obtaining “No objection Certificate” for releasing payments to the contractor.

8.5 Tax clearance certificate for personnel and corporate taxes shall be obtained by the contractor from the appropriate Indian Tax authorities and furnished to company within 6 months of the expiry of the tenure of the contract or such extended time as the company may allow in this regard.

8.6 Corporate income tax will be deducted at source from the invoice at the specified rate of income tax as per the provisions of Indian Income Tax Act as may be in force from time to time.

8.7 Corporate and personal taxes on contractor shall be the liability of the contractor and the company shall not assume any responsibility on this account.

8.8 All local taxes, levies and duties, sales tax, octroi , customs duty, GST etc. on purchases and sales made by contractor shall be borne by the contractor.

8.9 GST:

The price excludes GST and as applicable shall be paid as extra.

8.10 CUSTOMS DUTY ON EQUIPMENT:

i) Contractor is liable to pay all customs duty, as applicable on the equipment brought to India for executing the works.

ii) The Contractor shall be fully liable for observing all the formalities in this regard as well as to pay the customs duty chargeable on the equipment,

including any deposit payable for such purposes. No adjustment in the Contract Price shall be permissible for any change in duty drawback applicable in respect of equipment and machinery brought to India for use in the project and for re-export of equipment & machinery, on completion of the project.

8.11 CUSTOMS DUTY:

The quoted price shall include full customs duties for materials (for permanent incorporation in the work), equipment and plants envisaged to be imported for execution of work.

8.12 IMPORT LICENSE:

The Contractor shall arrange import of all materials required for permanent incorporation in the works as well as construction equipment as per the guidelines laid down by the Government of India. Import licence shall not be provided by Company.




Page No. 27

9.0 INSURANCE:

9.1 The contractor shall arrange insurance to cover all risks in respect of their personnel, materials and equipment belonging to the contractor or its subcontractor during the currency of the contract.

9.2 Contractor shall at all time during the currency of the contract provide, pay for and maintain the following insurances amongst others:

a) Workmen compensation insurance as required by the laws of the country of origin of the employee.

b) Employer’s Liability Insurance as required by law in the country of origin of employee.

c) General Public Liability Insurance covering liabilities including contractual liability for bodily injury, including death of persons, and liabilities for damage of property. This insurance must cover all operations of Contractor required to fulfill the provisions under this contract.

d) Contractor’s equipment used for execution of the work hereunder shall have an insurance cover with a suitable limit (as per international standards).

e) Automobile Public Liability Insurance covering owned, non-owned and hired automobiles used in the performance of the work hereunder, with bodily injury limits and property damage limits shall be governed by Indian Insurance regulations.

f) Public Liability Insurance as required under Public Liability Insurance Act 1991.

9.3 Contractor shall obtain additional insurance or revise the limits of existing insurance as per Company’s request in which case additional cost shall be to Contractor’s account.

9.4 Any deductible set forth in any of the above insurance shall be borne by Contractor.

9.5 Contractor shall furnish to Company prior to commencement date, certificates of all its insurance policies covering the risks mentioned above.

9.6 If any of the above policies expire or are cancelled during the term of this contract and Contractor fails for any reason to renew such policies, then the Company will renew/replace same and charge the cost thereof to Contractor. Should there be a lapse in any insurance required to be carried by Contractor for any reason whatsoever, loss/damage claims resulting there from shall be to the sole account of Contractor.

9.7 Contractor shall require all of their sub-contractor to provide such of the foregoing insurance coverage as Contractor is obliged to provide under this Contract and inform the Company about the coverage prior to the commencement of agreements with its sub-contractors.

9.8 All insurance taken out by Contractor or their sub-contractor shall be endorsed to provide that the underwriters waive their rights of recourse on the Company.

10.0 CHANGES:

10.1 During the performance of the work, Company may make a change in the work within the general scope of this Contract including, but not limited to, changes in methodology, and minor additions to or deletions from the work to be performed. Contractor shall perform the work as changed. Changes of this nature will be affected by written order by the Company.




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10.2 If any change result in an increase in compensation due to Contractor or in a credit due to Company, Contractor shall submit to Company an estimate of the amount of such compensation or credit in a form prescribed by Company. Such estimates shall be based on the rates shown in the Schedule of Rates (Section- IV). Upon review of Contractor’s estimate, Company shall establish and set forth in the Change Order the amount of the compensation or credit for the change or a basis for determining a reasonable compensation or credit for the change. If Contractor disagrees with compensation or credit set forth in the Change Order, Contractor shall nevertheless perform the work as changed, and the parties will resolve the dispute in accordance with Clause 13 hereunder. Contractor’s performance of the work as changed will not prejudice Contractor’s request for additional compensation for work performed under the Change Order.

11.0 FORCE MAJEURE:

11.1 In the event of either party being rendered unable by `Force Majeure’ to perform any obligation required to be performed by them under the contract, the relative obligation of the party affected by such `Force Majeure’ will stand suspended as provided herein. The word `Force Majeure’ as employed herein shall mean acts of God, war, revolt, agitation, strikes, riot, fire, flood, sabotage, civil commotion, road barricade (but not due to interference of employment problem of the Contractor) and any other cause, whether of kind herein enumerated or otherwise which are not within the control of the party to the contract and which renders performance of the contract by the said party impossible.

11.2 Upon occurrence of such cause and upon its termination, the party alleging that it has been rendered unable as aforesaid thereby, shall notify the other party in writing within Seventy Two (72) hours of the alleged beginning and ending thereof, giving full particulars and satisfactory evidence in support of its claim.

11.3 Should `force majeure’ condition as stated above occurs and should the same be notified within seventy two (72) hours after its occurrence the `force majeure’ rate shall apply for a maximum cumulative period of fifteen days. Either party will have the right to terminate the Contract if such `force majeure’ condition continues beyond fifteen (15) days with prior written notice. Should either party decide not to terminate the Contract even under such condition, no payment would apply after expiry of fifteen (15) days force majeure period unless otherwise agreed to.

12.0 TERMINATION:

12.1 TERMINATION ON EXPIRY OF THE TERMS (DURATION):

The contract shall be deemed to have been automatically terminated on the expiry of duration of the Contract or extension, if any, there of.

12.2 TERMINATION ON ACCOUNT OF FORCE MAJEURE:

Either party shall have the right to terminate the Contract on account of Force Majeure as set forth in clause11.0 above.

12.3 TERMINATION ON ACCOUNT OF INSOLVENCY:

In the event that the Contractor at any time during the term of the Contract, becomes insolvent or makes a voluntary assignment of its assets for the benefit of creditors or is adjudged bankrupt, then the Company shall, by a notice in writing have the right to terminate the Contract and all the Contractor’s rights and privileges hereunder, shall




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stand terminated forthwith.

12.4 TERMINATION FOR UNSATISFACTORY PERFORMANCE:

If the Company considers that, the performance of the Contractor is unsatisfactory, or not up to the expected standard, the Company shall notify the Contractor in writing and specify in details the cause of the dissatisfaction. The Company shall have the option to terminate the Contract by giving 15 days notice in writing to the Contractor, if Contractor fails to comply with the requisitions contained in the said written notice issued by the Company,

12.5 TERMINATION DUE TO CHANGE OF OWNERSHIP & ASSIGNMENT:

In case the Contractor’s rights and / or obligations under the Contract and/or the Contractor’s rights, title and interest to the equipment/material, are transferred or assigned without the Company’s consent, the Company may at its absolute discretion, terminate the Contract.

12.6 If at any time during the term of the Contract, breakdown of Contractor’s equipment results in Contractor being unable to perform their obligations hereunder for a period of 15 successive days, Company at its option may terminate this Contract in its entirely without any further right or obligation on the part of the Company except for the payment of money then due. No notice shall be served by the Company under the condition stated above.

12.7 Notwithstanding any provisions herein to the contrary, the Contract may be terminated at any time by the company on giving 30 (thirty) days written notice to the Contractor due to any other reason not covered under the above clause from 12.1 to 12.6 and in the event of such termination the Company shall not be liable to pay any cost or damage to the Contractor except for payment for services as per the Contract upto the date of termination.

12.8 CONSEQUENCES OF TERMINATION:

In all cases of termination herein set forth, the obligation of the Company to pay for Services as per the Contract shall be limited to the period upto the date of termination. Notwithstanding the termination of the Contract, the parties shall continue to be bound by the provisions of the Contract that reasonably require some action or forbearance after such termination.

12.9 Upon termination of the Contract, Contractor shall return to Company all of Company’s items, which are at the time in Contractor’s possession.

12.10 In the event of termination of contract, Company will issue Notice of termination of the contract with date or event after which the contract will be terminated. The contract shall then stand terminated and the Contractor shall demobilize their personnel & materials.

13.0 SETTLEMENT OF DISPUTES AND ARBITRATION:

13.1 All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the Rules of Indian Arbitration and Conciliation Act, 1996. The venue of arbitration will be Dibrugarh, Assam. The award made in pursuance thereof shall be binding on the parties.

14.0 NOTICES:




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14.1 Any notice given by one party to other, pursuant to this Contract shall be sent in writing

or by telex or Fax and confirmed in writing to the applicable address specified below:

Company For all matters

The GM (Technical) DNP LIMITED, C/o- Assam Gas Company Limited campus. PO – Duliajan Dist.- Dibrugarh Assam-786602, India Fax No. 91-0374-2800557

14.2 A notice shall be effective when delivered or on the notice’s effective date, whichever is later.

15.0 SUBCONTRACTING:

15.1 Contractor shall not subcontract the whole of the work. The Contractor shall not subcontract any part of the work under this contract without the prior written approval from DNPL.

16.0 MISCELLANEOUS PROVISIONS:

16.1 a) Contractor shall give notices and pay all fees at their own cost required to be given or paid by any National or State Statute, Ordinance, or other Law or any regulation, or bye-law of any local or other duly constituted authority as may be in force from time to time in India, in relation to the performance of the services and by the rules & regulations of all public bodies and companies whose property or rights are affected or may be affected in any way by the services.

b) Contractor shall conform in all respects with the provisions of any Statute, Ordinance of Law as aforesaid and the regulations or bye-law of any local or other duly constituted authority which may be applicable to the services and with such rules and regulation, public bodies and Companies as aforesaid and shall keep Company indemnified against all penalties and liability of every kind for breach of any such Statute, Ordinance or Law, regulation or bye-law.

16.2 During the tenure of the Contract, Contractor shall keep the site where the services are being performed reasonably free from all unnecessary obstruction and shall store or dispose of any equipment and surplus materials and clear away and remove from the site any wreckage, rubbish or temporary works no longer required. On the completion of the services, Contractor shall clear away and remove from the site any surplus materials, rubbish or temporary works of every kind and leave the whole of the site clean and in workman like condition to the satisfaction of the Company and conform to ISO 14001.

16.3 Key personnel cannot be changed during the tenure of the Contract except due to sickness/death/resignation of the personnel in which case the replaced person should




Page No. 31

have equal experience and qualification which will be again subject to approval by the Company.

17.0: LIQUIDATED DAMAGE:

17.1 Time is the essence of this Contract. In the event of the Contractor’s default in timely mobilization for commencement of operations within the stipulated period and/or default in timely completion of work within the stipulated period, the Contractor shall be liable to pay liquidated damages @ 0.5 (Zero point five)% of the total contract value, per week or part thereof of delay subject to maximum of 5%. The Company may without prejudice to any other method of recovery, deduct the amount of such liquidated damages from any amount due to the Contractor.

17.2 If the Contractor fails to mobilise within 7 days after the stipulated date, then the Company reserves the right to cancel the Contract without any compensation whatsoever.

17.3 In the event of the Contractor’s default in timely completion of work within the stipulated period and the company needs to pay compensation to its consumer(NRL) as per the GTA between DNPL and NRL, the same will be recovered from the Contractor.

18.0 PERFORMANCE SECURITY:

18.1 The Contractor has furnished to Company a Bank Guarantee No. ________________________________________dated________________ issued by ________________________________________________ for ___________________ (being 10 % of total Contract Price) valid till ____________ towards performance security. The performance security shall be payable to Company as compensation for any loss resulting from Contractor’s failure to fulfil their obligations under the Contract. In the event of extension of the Contract period, the validity of the bank guarantee shall be suitably extended by the Contractor. The bank guarantee will be discharged by Company not later than 30 days following its expiry.

18.2 The Performance Security will not accrue any interest.

19.0 ASSOCIATION OF COMPANY’S PERSONNEL:

Company’s engineer will be associated with the work throughout the operations. The Contractor shall execute the work with professional competence and in an efficient and workman like manner and provide Company a standard of work.

20.0 LABOUR:

The recruitment of the labour may preferably be met from the areas of operation and wages shall be according to the rates prevalent at the time which can be obtained from the District Authorities of the area. The facilities to be given to the labourers should conform to the provisions of labour laws as per contract Labour (Regulation and Abolition) Act, 1970.




Page No. 32

21.0 LIABILITY:

21.1 Except as otherwise expressly provided, neither Company nor its servants, agents, nominees, Contractors, or sub-contractors shall have any liability or responsibility whatsoever to whomsoever for loss of or damage to the equipment and/or loss of or damage to the property of the Contractor and/or their Contractors or sub-contractors, irrespective of how such loss or damage is caused and even if caused by the negligence of Company and/or its servants, agent, nominees, assignees, contractors and sub-Contractors. The Contractor shall protect, defend, indemnify and hold harmless Company from and against such loss or damage and any suit, claim or expense resulting there from.

21.2 Neither Company nor its servants, agents, nominees, assignees, Contractors, subcontractors shall have any liability or responsibility whatsoever for injury to, illness, or death of any employee of the Contractor and/or of its Contractors or sub-contractor irrespective of how such injury, illness or death is caused and even if caused by the negligence of Company and/or its servants, agents nominees, assignees, Contractors and sub-contractors. Contractor shall protect, defend, indemnify and hold harmless Company from and against such liabilities and any suit, claim or expense resulting there from.

21.3 The Contractor hereby agrees to waive its right to recourse and further agrees to cause their underwriters to waive their right of subrogation against Company and/or its underwrites, servants, agents, nominees, assignees, Contractors and subcontractors for loss or damage to the equipment of the Contractor and/or its subcontractors when such loss or damage or liabilities arises out of or in connection with the performance of the contract.

21.4 The Contractor hereby further agrees to waive its right of recourse and agrees to cause its underwriters to waive their right of subrogation against Company and/or its underwriters, servants, agents, nominees, assignees, Contractors and subcontractors for injury to, illness or death of any employee of the Contractor and of its Contractors, sub-contractors and/or their employees when such injury, illness or death arises out of or in connection with the performance of the contract.

21.5 Except as otherwise expressly provided, neither Contractor nor its servants, agents, nominees, Contractors or sub-contractors shall have any liability or responsibility whatsoever to whomsoever for loss of or damage to the equipment and/or loss or damage to the property of the Company and/or their Contractors or sub-contractors, irrespective of how such loss or damage is caused and even if caused by the negligence of Contractor and/or its servants, agents, nominees, assignees, Contractors and sub-contractors. The Company shall protect, defend, indemnify and hold harmless Contractor from and against such loss or damage and any suit, claim or expense resulting there from.

21.6 Neither Contractor nor its servants, agents, nominees, assignees, Contractors, subcontractors shall have any liability or responsibility whatsoever to whomsoever for injury or illness, or death of any employee of the Company and/or of its Contractors or sub-contractors irrespective of how such injury, illness or death is caused and even if caused by the negligence of Contractor and/or its servants, agents, nominees, assignees, Contractors and sub-contractors. Company shall protect, defend indemnify and hold harmless Contractor from and against such liabilities and any suit, claim or expense




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resulting there from.

21.7 The Company agrees to waive its right of recourse and further agrees to cause its underwriters to waive their right of subrogation against Contractor and /or its underwriters, servants, agents, nominees, assignees, Contractors and subcontractors for loss or damage to the equipment of Company and/or its contractors or sub-contractors when such loss or damage or liabilities arises out of or in connection with the performance of the contract.

21.8 The Company hereby further agrees to waive its right of recourse and agrees to cause it underwriters to waive their right of subrogation against Contractor and/or its underwriters, servants, agents, nominees, assignees, Contractors and subcontractors for injury to, illness or death of any employee of the Company and of its Contractors, sub-contractors and/or their employees when such injury, illness or death arises out of or in connection with the performance of the Contract.

21.9 Overall limitation of liability will not exceed the contract price.

21.10 The Contractor is liable to pay compensation on demand to Farmers, local people while their land/property/paddy filed is used and damaged during works/marker installation at ROW/ROU of pipeline. If the compensation is not paid, Company reserves the right to compensate the amount to the farmers/ local people and deduct the amount from any amount to be given to Contractor under the Contract.

22.0 Deleted.

23.0 INDEMNITY AGREEMENT:

23.1 Except as provided hereof Contractor agrees to protect, defend, indemnify and hold Company harmless from and against all claims, suits, demands and causes of action, liabilities, expenses, cost, liens and judgments of every kind and character, without limit, which may arise in favour of Contractor’s employees, agents, contractors and sub-contractors or their employees on account of bodily injury or death, or damage to personnel/properly as a result of the operations contemplated hereby, regardless of whether or not said claims, demands or causes of action arise out of the negligence or otherwise, in whole or in part or other faults.

23.2 Except as provided hereof Company agrees to protect, defend, indemnify and hold Contractor harmless from and against all claims, suits, demands and causes of action, liabilities, expenses, cost, liens and judgments of every kind and character, without limit, which may arise in favour of Company’s employees, agents, contractors and sub-contractors or their employees on account of bodily injury or death, or damage to personnel/properly as a result of the operations contemplated hereby, regardless of whether or not said claims, demands or causes of action arise out of the negligence or otherwise, in whole or in part or other faults.

24.0 INDEMNITY APPLICATION:

The indemnities given herein above, whether given by Company or Contractor shall be without regard to fault or to the negligence of either party even though said loss, damage, liability, claim, demand, expense, cost or cause of action may be caused, occasioned by or contributed to




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by the negligence, either sole or concurrent of either party.

25.0 PAYMENT & INVOICING PROCEDURE:

25.1 Company shall pay to Contractor, during the term of the contract, the amount due calculated according to the rates of payment set and in accordance with other provisions hereof. No other payments shall be due from Company unless specifically provided for in this contract. All payments will be made in accordance with the terms hereinafter described.

25.2 All payments due by Company to Contractor shall be made at Contractor’s designated bank. All bank charges will be to Contractor’s account. Payment will be cleared on monthly basis only.

25.3 Payment of any invoices shall not prejudice the right of Company to question the validity of any charges therein, provided Company within one year after the date of payment shall make and deliver to Contractor written notice of objection to any item or items the validity of which Company questions.

25.4 Contractor will submit three sets of all invoices to Company for processing of payment.

25.5 Payment of invoices if undisputed shall be made.

25.6 The Company shall within 15 days of receipt of the invoice notify Contractor of any item under dispute, specifying the reasons thereof, in which event, payment of the disputed amount may be withheld until settlement of the dispute, but payment shall be made of all undisputed portions within 45 days.

25.7 The acceptance by Contractor of part payment on any billing not paid on or before the due date shall not be deemed a waiver of Contractor’s rights in respect of any other billing, the payment of which may then or thereafter be due.

25.8 Contractor shall maintain complete and correct records of all information on which Contractor’s invoices are based up to 2(two) years from the date of last invoice. Such records shall be required for making appropriate adjustments or payments by either party in case of subsequent audit query / objection. Any audit conducted by Company of Contractor’s records, as provided herein, shall be limited to Company’s verification (i) of the accuracy of all charges made by Contractor to Company and (ii) that Contractor is otherwise in compliance with the terms and conditions of this Agreement.

26.0 WITH-HOLDING:

26.1 Company may withhold or nullify the whole or any part of the amount due to Contractor, after informing the Contractor of the reasons in writing, on account of subsequently discovered evidence in order to protect Company from loss on account of :

a) For non-completion of jobs assigned as per Part-VI.

b) Contractor’s indebtedness arising out of execution of this Contract.

c) Defective work not remedied by Contractor.

d) Claims by sub-Contractor of Contractor or others filed or on the basis of reasonable evidence indicating probable filing of such claims against Contractor.

e) Failure of Contractor to pay or provide for the payment of salaries/wages,




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contributions, unemployment compensation, taxes or enforced savings with-held from wages etc.

f) Failure of Contractor to pay the cost of removal of unnecessary debris, materials, tools, or machinery.

g) Damage to another Contractor of Company.

h) All claims against Contractor for damages and injuries, and/or for non-payment of bills etc.

i) Any failure by Contractor to fully reimburse Company under any of the indemnification provisions of this Contract. If, during the progress of the work Contractor shall allow any indebtedness to accrue for which Company, under any circumstances in the opinion of Company may be primarily or contingently liable or ultimately responsible and Contractor shall, within five days after demand is made by Company, fail to pay and discharge such indebtedness, then Company may during the period for which such indebtedness shall remain unpaid, with-hold from the amounts due to Contractor, a sum equal to the amount of such unpaid indebtedness.

With-holding will also be affected on account of the following:-

i) Order issued by a Court of Law in India.

ii) Income-tax deductible at source according to law prevalent from time to time in the country.

iii) Any obligation of Contractor which by any law prevalent from time to time to be discharged by Company in the event of Contractor’s failure to adhere to such laws. When all the above grounds for with-holding payments shall be removed, payment shall thereafter be made for amounts so with-hold. Notwithstanding the foregoing, the right of Company to withhold shall be limited to damages, claims and failure on the part of Contractor which is directly/ indirectly related to some negligent act or omission on the part of Contractor.

27.0 APPLICABLE LAW:

27.1 The Contract shall be deemed to be a Contract made under, governed by and construed in accordance with the laws of India for the time being in force and shall be subject to the exclusive jurisdiction of Courts situated in Dibrugarh/Guwahati High court.

27.2 The Contractor shall ensure full compliance of various Indian Laws and Statutory Regulations, to the extent applicable, as stated below, but not limited to, in force from time to time and obtain necessary permits/licenses etc. from appropriate authorities for conducting operations under the Contract.

a) The Mines Act – as applicable to safety and employment conditions.

b) The Minimum Wages Act, 1948.

c) The Oil Mines Regulations, 1983.

d) The Workmen’s Compensation Act, 1923.

e) The Payment of Wages Act, 1963.

f) The Payment of Bonus Act. 1965.




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g) The Contract Labour (Regulation & Abolition) Act, 1970 and the rules framed there under.

h) The Employees Pension Scheme, 1995.

i) The Interstate Migrant Workmen Act., 1979 (Regulation of employment and conditions of service).

j) The Employees Provident Fund and Miscellaneous Provisions Act, 1952.

k) The AGST Act Assam

l) Service Tax Act.

m) Customs & Excise Act & Rules

n) Assam Entry Tax Act.

o) Factories Act 1948 and the Assam Factories Rules, 1950

p) Petroleum and Natural Gas Regulatory Board Act

27.3 The Contractor shall not make Company liable to reimburse the Contractor to the statutory increase in the wage rates of the contract labour appointed by the Contractor. Such statutory or any other increase in the wage rates of the contract labour shall be borne by the Contractor.

27.4 Any permission from the Mines Directorate in connection with working in excess of 8 (eight) hours per day shift pattern by the Contractor shall have to be arranged by the Contractor before commencement of the Contract, in consultation with the Company. Moreover, since the Contractor’s personnel engaged shall be working under the Mines Act and Oil Mines Regulations, the Contractor shall have to obtain any other relevant permission from the Mines Directorate to engage their employees in compliance with various procedures as per Mines Act. In case of any breach of procedures under Mines Act the Contractor shall be held responsible and they shall bear all expenses arising as a result thereof.

27.5 The Contractor shall not engage labour below 18 (eighteen) years of age under any circumstances. Persons above 60 years age also shall not be deployed excepting Rig Manager/Rig Superintendent.

27.6 Moreover, the Contractor should obtain and produce in advance to commencement of Work the following certificate / approvals, if required:

i) Approval from DGMS/DDMS for shift patterns in excess of 8 hours.

ii) Total manpower list.

iii) License/certificate from specified electrical authorities for the rig and camp electrical personnel, if required.

iv) All certificates as per applicable laws including Mines Acts.

v) Regional Labour certificate, if required.

28.0 RECORDS, REPORTS AND INSPECTION:

The Contractor shall, at all times, permit the Company and its authorized employees and representatives to inspect all the Work performed and to witness and check all the




Page No. 37

measurements and tests made in connection with the said work. The Contractor shall keep an authentic, accurate history and logs including safety records of job execution with major items consumed, which shall be open at all reasonable times for inspection by the Company designated representatives and its authorized employees and representatives. The Contractor shall provide the Company designated representatives with a daily written report, on form prescribed by the Company showing details of operations during the preceding 24 hours and any other information related to the Hook-up jobs requested by the Company whenever so requested.

29.0 SUBSEQUENTLY ENACTED LAWS:

Subsequent to the date of submission of contractor’s bid, if there is a change in or enactment of any law or interpretation of existing law, which results in additional cost/reduction in cost to Contractor on account of the operation under the Contract, the company/Contractor shall reimburse/pay Contractor /company for such additional/ reduced costs actually incurred.

30.0 ROYALITY AND PATENTS:

Each party shall hold harmless and indemnify the other from and against all claim and proceedings for or on account of any patent rights, design, trade mark or other protected rights arising from any use of materials, equipment, processes, inventions and methods which have not been imposed on the attending party by the terms of the contract or the specifications or drawings forming part thereof.

31.0 WAIVER:

Any delay in exercising and any omission to exercise any right, power or remedy exercisable by the Company under this contract shall not impair such right, power or remedy nor shall any waiver by the Company of any breach by the Contractor of any provision of this contract prevent the subsequent enforcement of that provision by the Company or be deemed a waiver by the Company of any subsequent breach by the Contractor.




Page No. 38

PART-IV

SCHEDULE OF QUANTITIES (SOQ), SERVICE/WORK AND RATES

Sl. No. Description of work / service Unit Qty (approx.)

Currency (INR)

Rate (INR) per Unit

Excluding GST

Total Amoun

t Excluding GST,

‘INR’

1 400 mm (16”) NB Despatch Station to Numaigarh Refinery, Golaghat Natural Gas Pipeline : Cost of Intelligent Pigging Survey by High resolution MFL ILI Tool. The job includes mobilization &

demobilization of equipment & personnel, running of cleaning, gauging, EGP & ILI tools, collection & interpretation of data, XYZ Mapping, submission of reports, collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s),etc. complete in all respect as per scope of work.

1.01 Despatch Station to IP1 Station Section (Section-I).

Km 100.00

1.02 IP1 Station to IP2 Station Section (Section-II): Km 80.00

1.03 IP2 Station to Receiving Station at NRL (Section III): Km 12.00

2

Cost of re-run

2.01 Despatch Station to IP1 Station Section (Section-I) – Intelligent Pig Km 100.00

2.02 IP1 Station to IP2 Station Section (Section-II) – Intelligent Pig km 80.00

2.03 IP2 Station to Receiving Station at NRL (Section III)- Intelligent Pig

km 12.00

3 3.01 Standby charges(if the Contractor remains idle for the reasons attributable to the company)

Days 7.00

4

Cost for making all arrangements for bringing water from River Burhidihing to Despatch Station at Madhuban (Bidder to quote Lumpsum price)

LS 1.00

5

Cost for replacement of pipe (400 mm) if required including supply of all consumables and labour, transportation of pipe from Despatch Station to site for replacement of defective pipe. All materials like pipe and coating materials will be supplied by DNPL free

Joint 4




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Note: The rates and charges indicated above shall apply to this contract. Bidder to quote on all items.

The percentage rate of Re-run quoted shall in no case exceed 15%.

1.0 PAYMENT TERMS OF IP SURVEY PER LINE KILOMETER:

i) The job includes mobilization & demobilization of equipment & personnel, all the charges for the equipment/accessories, spares, consumables and repair maintenance of equipment/support infrastructure, medical of personnel, hire of any infrastructure and day to day operational requirement not specified hereof including taxes and fees which are the contractor’s liability. Operating rate shall also include running of calliper tool, cleaning tools, inspection tool, data processing/ interpretation, draft report, verification of results and final report.

ii) Operating rate per line Kilometer will be in terms of Kilometers of coverage measured from trap to trap

iii) Payments shall be made on the basis of kilometerage of section pigged as per the rates shown in the price schedule, after completion of IP tool run in all respect, in an individual section.

iv) Contractor shall raise bill in line with the rate shown in the price schedule for operation charges after completion of IP tool run in all respect in an individual section AS GIVEN BELOW-

SL. ITEM/STAGE % OF

NO CONTRACT

VALUE

1. On completion of pull through test and mobilisation of cleaning, gauging survey in each section.

10%

of cost.

6

Making arrangement of collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s)

LS 1

TOTAL




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2.

Immediately after completion of cleaning, gauging pig run and submission and acceptance of Cleaning Reports

(On pro-rata basis)

15%

3. EGP Tool Run in each section. (On pro-rata basis) 10%

4. MFL Tool Run in each section. (On pro-rata basis) 15%

5. Upon completion Dig verification and Upon submission of report for dig verification

25%

6. Upon submission of complete inspection/survey reports. 15%

7 Against Final Bill on completion of all works as mentioned in the SOR/BOQ

10%

v) Any demurrage accrued on account of delayed clearance through customs and all clearance charges, port fees etc. will be to the Contractor’s account entirely.

vi) Contractor shall provide Company with copies of Bills of Entry together with copies for the equipment/items imported in connection with execution of the contract. This is to ascertain the excess-customs duty paid by Company, if any. Any recovery for excess-customs duty paid shall be made from the Contractor out of the mobilization charges payable to them to the extent covered and the balance from their monthly bills.

vii) To process the payment, Contractor shall submit the invoice along with tool run report.

viii) The progressive payment referred to above shall be paid after the Contractor’s submission of the “Certificated Bill” for the actual work done.

2.0 MOBILIZATION ADVANCE:

As per the payment terms.

3.0 STANDBY DAY RATE:

Standby day rate is an all-inclusive charge for personnel and equipment deployed. Standby day rate will be payable as per the terms and conditions stipulated in Clause No 8.0 of SPECIAL TERMS AND CONDITIONS (PART-V).

4.0 COST OF RE-RUN:

The bidder is required to quote the prices for re-run as a percentage in the format described in schedule of rates. The percentage rate quoted shall in no case exceed 15%. Re-run rate will be payable as per the terms and conditions stipulated in Clause No 9.0 of SPECIAL TERMS AND CONDITIONS.




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PART-V

SPECIAL CONDITIONS OF THE CONTRACT (SCC)

1.0 GENERAL

1.1 Special Conditions of Contract (SCC) shall be read in conjunction with the General Conditions of Contract (GCC), Specifications of Work as per Terms of Reference (PART-VI) , Drawings and other documents forming part of this contract wherever the context so requires.

1.2 Notwithstanding the sub-division of the documents into these separate parts and volumes, every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the contract in so far as it may be practicable to do so.

1.3 Where any portion of the GCC is repugnant to or at variance with any provision of the SCC, then the provision of the SCC shall be deemed to override the provisions of the GCC and shall, to the extent of such repugnance or variations prevail.

1.4 Wherever it is mentioned in the specifications that the contactor shall perform certain works or provide certain facilities, it is to be understood that in addition to the items supplied by the company, the contractor shall do so at his own cost, being deemed to be part of the relevant item in the schedule of Quantities (SOQ) whether specifically stated or not.

1.5 The design and workmanship of all materials to be used / supplied by the Contractor shall satisfy the relevant Standards & Codes, besides the specifications & stipulations contained herein the contract specifications. The Contractor shall absorb all cost because of the additional involvements thereon.

1.6 A pre-bid conference shall be organized by the Company to clarify the service requirement. Bidder may seek clarification to any of the issues and confusion, if any, in respect of the work. It would be considered that bidder satisfied regarding the details furnished by the owner in the tender document, feasibility of the method of construction and other associated job.

2.0 MOBILIZATION TIME

The Contractor shall complete the mobilization within 30 days from the date of issue of LOI from DNPL. The mobilization shall be treated as complete only when the Contractor’s personnel and equipment arrive at Company’s designated site and are in a position to undertake / commence the work.

3.0 ASSOCIATION OF DNPL’S PERSONNEL:

3.1 Company’s engineers will be associated with the work throughout the operation and the Contractor shall be responsible for providing the necessary assistance and facilities pertaining to the work at worksites and base camps.

3.2 The Contractor shall provide necessary assistance and facilities at their Test Centers in




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their premises for minimum Two (2) Company’s personnel in respect of the following:

a) Inspection, Lab-Testing and Simulation-Run of the instrumented pig and other inspection tools to evaluate operational safety aspects and to study the requirements with regard to Company’s pipeline system and modifications if any.

b) Inspection of the facilities for data interpretation and comparison with reports of other pipelines to enable drawl and formulation of maintenance and rehabilitation requirements for Company’s pipeline system.

3.3 The Contractor shall associate minimum two nos. of Company’s engineers for data interpretation and report generation at Contractor’s premises after IP tool run is completed without any extra cost to company.

3.4 All the expenses to be incurred for the above inspection programme of Company’s personnel at the Contractor’s premises/Test Centre, as well as during the data interpretation phase, shall be borne by the Company.

4.0 CONTRACTOR’s OBLIGATION:

Contractor shall in accordance with and subject to the terms and conditions of this Contract:

4.1 The Contractor shall furnish full particulars of crew’s e.g. name, nationality, passport number, date and place of issue and expiry date of passport, father’s name, date and place of birth, designation etc., two (2) weeks before the crew are due to arrive at site.

4.2 The Contractor shall primarily and solely be responsible for obtaining customs clearance for importation into India of the Contractor’s equipment, materials and supplies in connection with the execution of the work.

4.3 The Contractor shall arrange the clearance of all equipment, spare parts, consumables, from customs and port authorities in India and shall pay all requisite port fees, clearance fees, transit agent fees, inland transportation charges from port to site etc.

4.4 The Company will provide all reasonable assistance by issuing necessary letters of authority and relevant help as necessary. However, the primary obligation in this regard would be on Contractor and at no stage the Company shall be accountable or liable to any delay or consequence whatsoever.

4.5 The Contractor will be fully responsible for any unauthorized imports or wrong declaration of goods and will have to pay the penalty and other consequences as levied by the port/customs authorities for such unauthorized imports.

4.6 Demobilization shall be completed by contractor within 10 days of expiry/termination of the contract. All equipment (including unused spares & consumables) brought into India on re-exportable basis shall be re-exported by Contractor. In case of failure to do so in the allotted time hereof except under circumstances relating to force majeure, Company reserves the right to withhold Contractor’s final settlement of bills.

4.7 The Contractor shall provide and be responsible for wages, salaries, vacation, transportation, bonus, special benefits, social charges, medical charges, food, accommodation, termination payments, income and other taxes and any other obligations including payments arising out of any other legal requirement at no extra charge to the Company for all the personnel deployed by the Contractor or its sub-




Page No. 43

contractors.

4.8 The Contractor shall be bound by laws and regulations of Govt. of India and other statutory bodies in India in respect of use of wireless sets, entry regulations, security restrictions, foreign exchange, work permits, customs etc. The Contractor shall arrange all work permits, entry permits, inner line permits etc. in respect of its staff under this contract.

4.9 It would be the sole responsibility of the Contractor to ensure that there is always ready availability of necessary stores spares and shall keep his equipment in good working condition for efficient performance of the work without any disruption. The contractor shall bear all the expenses on account of repair/ replacement of all owned equipment and appurtenance thereof consequent upon any damage/loss, non-performance during the course of operation.

4.10 The Contractor shall bear all cost for transportation of Contractor’s equipment and personnel from site to site in connection with the work. The Contractor shall bear all transportation cost between site and port of entry and vice versa.

4.11 The Contract price shall remain firm and fixed during the execution of the Contract and not subject to variation on any account.

4.12 The Contractor shall strictly adhere to work programme approved by the Company.

5.0 COMPANY’s OBLIGATIONS:

5.1 The Contractor shall arrange clearance of all imported items such as equipment, spares and consumable from customs and port authorities in India and shall pay all requisite demurrages, if any, clearance fees/charges, port fees, clearing and forwarding agent fees/charges, inland transport charges etc. The Company shall provide all assistance by issuance of necessary letter of authority or other relevant documents.

5.2 In the event of natural disaster, civil disturbances, epidemic etc the company shall arrange to provide same and similar help from local Govt/Administration for contactors personnel and equipment in line with company’s own personnel and equipments. Security of personnel, tools, equipment etc. will be the sole responsibility of the contractor.

5.3 The Company shall allow the Contractor access, subject to observance of normal security and safety procedures, to all areas as required for orderly performance of the work.

5.4 The Company shall in accordance with the subject to the terms and conditions of this Contract, perform all other obligations required of the Company by the terms of this contract.

5.5 The Company shall endeavour to extend security arrangements available at its works to the Contractor; however the Contractor shall be primarily responsible for security of its personnel and equipment.

6.0 THE CONTRACTOR’S PERSONNEL: The Contractor shall provide all assistances, physical/manual labour as may be required to perform the work. The deployment of physical assistance will have to be according to the rates




Page No. 44

prevalent at the time of engagement, which can be obtained from the District authorities of the area. The facilities to be given to such persons should conform to provisions of labour laws as per Contract Labour (Regulation and Abolition) Act, 1970 or amendment thereto and other applicable statutes and rules.

7.0 PROTECTION OF COMPANY’S PROPERTY AND EXISTING FACILITIES:

7.1 The contractor shall perform its works in such a manner as will prevent damage to the Company’s pipeline or OIL’s pipeline and shall carry out the works in such a manner as to conform to, be consistent with and not interfere in any way with continuous and safe operation of the pipeline in future.

In the event of failure to start pipeline normal operation after completion of all field work (Pigging works).

In the event of disruptions in the normal pipeline operations during the run of gauging tool, cleaning tool and inspection tool for the reasons other than as specified in clause 8.0 hereunder, the Contractor shall pay the Company as follows:

a) The rate at which the company needs to compensate its consumer i.e. based on the terms of Gas Transportation Agreement (GTA) between NRL and DNPL.

b) Cost of unrecoverable natural gas flared during such disruption/ damage, at the prevailing sale price of OIL to Numaligarh Refinery Ltd. plus the transportation charge of DNPL.

7.2 The DNPL Pipeline is laid mostly in OIL’s Duliajan-Barauni crude pipeline’s ROW and in certain areas to avoid OIL’s installation/where OIL’s ROW is not available, DNPL’s own ROU is used. The Receiving station (Pig trap) is inside the Numaligarh Refinery campus. The Contractor shall perform IP Survey and other related works in a suitable and safe manner so as to prevent damage to the company’s or other’s property and conform to and be consistent with, operational practices of Natural Gas pipeline. Any permanent damage/loss to the Company’s pipeline or others’ pipeline, assets and plants due to actions undertaken by the contractor while providing the services under this Contract shall have to be remedied by the Contractor, entirely at their own cost. This cost shall include all expenditure on replacement in relation thereto, as may be incurred by the Company and not be limited to actual replacement cost of such damaged pipeline, assets or plants.

8.0 SHUT-DOWN OF PIPELINE OPERATIONS DURING INSPECTION & STANDBY:

8.1 In the event of shut-down of operations by the Company in excess of 7 (seven) days,

continuously or intermittently during the entire contract period, shut-down time shall only be considered for payment of “stand-by”. The contractor shall plan and execute the job, so that the standby charge shall be limited to max 7 days for the entire contract period.

8.2 On the event of “shutdown” period exceeding 20 days (say), the contract period also shall get extended to that extent if required.




Page No. 45

8.3 a) It will be deemed that the contractor has taken due care in design and selection/ adequacy of the inspection vehicle or a dummy version thereof and that it will not result in a pipeline blockage under normal operating conditions.

b) If contractor’s equipment in the pipeline becomes stuck which is caused due to

faults in the design and selection of the inspection equipment or any such reasons attributable to the contractor, then, the contractor shall be held responsible for such shut down and cost of shutdown shall be recovered as per clause no 7.0 from the Contractor. The contractor shall not be entitled for any standby rates for the period of such shut down of pipeline operation.

The contractor shall not have any right to terminate the contract during shutdown of this nature.

9.0 RE-RUN

9.1 Re runs shall only be permitted by owner after due assessment of the reasons for re-run and acceptance of re-run requirement.

9.2 No re run charges shall be payable for gauging and cleaning runs.

9.3 Re –run charges shall be payable only for intelligent pig in case such re-runs are necessitated due to reasons not attributable to the contractor like in a situation of accidental closure of downstream valve (ahead of pig), prolonged line shutdown, and such other very unusual circumstances. In such cases, the contractor shall be entitled to payment of re-run rates mentioned in the SOQ/BOQ. However, in such cases no standby charges, damages or any other charges shall be payable to the contractor except that the time extension without imposing price discount/liquidated damages may be granted to the contractor to the extent his work was affected.

9.4 However no re-run charges shall be payable in case such re-runs are necessitated due to reasons attributable to the contractor.

9.5 The bidder is required to quote the prices for re-run as a percentage in the format described in schedule of rates. The percentage rate quoted shall in no case exceed 15%.

9.6 Bidders may note that for the purpose of evaluation of each price bid, the quoted cost of one re-run shall be added to the lump sum inspection cost for comparison of the price bids.

10.0 SAFETY REQUIREMENTS:

10.1 Safe operation of inspection equipment and non-interference with the operation of the pipeline will be major requirements of the contract.

10.2 The Contractor shall be required to demonstrate compliance with the following principles and with relevant National or /and International standards:

A) SAFETY OF MECHANICAL COMPONENTS:

i) All on-board electronic packages should be designed and tested to appropriate vibration and shock standards and the suspension units designed to keep the packages within these limits.




Page No. 46

ii) Cup material should be tested to an appropriate standard to ensure blow over and damage of cups and will have sufficient by pass facility.

iii) All sub-assemblies/sub-systems should be tested individually on test benches in live conditions and fitted to a trial tool either in a test loop or a live pipeline.

iv) Materials that may come into contact with the pipe wall should be selected such that they would wear preferentially in comparison to the pipe steel.

v) Lifting and handling of equipment should be designed and tested in accordance with an appropriate relevant standard.

B) ELECTRICAL SAFETY:

Compliance with relevant standards for the design and testing of equipment for potentially flammable atmosphere shall be required to ensure that inspection tools do not present risk of ignition under pipeline conditions.

10.3 For each of the above tests, the Contractor shall be required to specify the appropriate National and/or International standard in accordance with which the tests shall be carried out.

10.4 Relevant test certificates shall be produced in each case.

10.5 Safety of all inspection procedure shall conform to Pipeline Operators Forum’s Specifications and requirements for intelligent pig inspection of pipelines-2009 or latest edition.

11.0 ENVIRONMENTAL REQUIREMENTS:

11.1 The IP Survey shall be based on an eco-friendly technology. The contractor shall be solely responsible to leave all pigging station clear of product spilled during launching and receiving of inspection tool and other tools. It shall also be the responsibility of the contractor to clear pigging stations of all other debris generated during the IP Survey. However, the Company shall provide necessary assistance as and when required

11.2 In pursuance of the above, Contractor shall ensure compliance with all rules and regulations on environmental protection stipulated in Company’s own policies.

11.3 The Contractor will have to make necessary arrangement for collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s) at their own cost. DNPL will make the arrangement with the concerned authorities like NRL / OIL to receive the same.

12.0 STANDARDS APPLICABLE TO THIS CONTRACT:

Reference in this Contract to a code, standard or specification, unless inconsistent with the Context or subject matter, is a reference to the latest edition issued by the applicable authority or organization. These standards (Latest Edition) will form the minimum acceptable requirements upon which the work programme, personnel, equipment and reporting specification are based.

NACE SP 0102-2010 : Transportation Systems for Hydrocarbons

BS 350 : Conversion Factors and Tables

BS 2856 : Precise conversion of Inch and Metric Sizes on Engineering

Drawings.




Page No. 47

BS 3683 : Glossary of Terms used in Non Destructive Testing NACE

SP 0102-2010 : In-Line Inspection of Pipelines

API 1163 : 2005 In-line Inspection Systems Qualification Standard

POF Document : Specifications and requirements for intelligent pig inspection of

pipelines,2009.

ANSI / ASNT ILI-PQ-2005 : In line Inspection Personnel Qualification and Certification

NACE Publication 35100: 2000 : In-Line Non-destructive Inspection of Pipelines

ASME B 31 G 2009 : Manual for Determining the Remaining Strength of Corroded

Pipelines: Supplement to B31 Code for Pressure Piping.

API 1160 : Managing System Integrity for Hazardous Liquid Pipelines

ANSI/ASME B 31.4 : Liquid Transportation Systems for Hydrocarbons

ASME B 31.8 : Gas Transmission and Distribution Piping systems

BS 3889 : Methods for Non Destructive Testing of Pipes and Tubes.

BS 3920 : Derivation and Verification of Elevated Temperature properties

for Steel Products for Pressure Purposes.

BS 5555 : Specification for SI Units and Recommendations for the use of

their Multiples and of Certain Other Units.

BS 5750/ISO 9000 : Quality Systems

BS 5775 : Specifications for Quantities, Units and Symbols




Page No. 48

PART-VII

TERMS OF REFERENCE 1.0 PREAMBLE:

1.1 DNP Limited owns and operates a cross country natural gas pipeline from Duliajan to Numaligarh to supply gas to Numaligarh Refinery Ltd., Golaghat, Assam.

1.2 The Company intends to carry out IP Survey of entire length of the pipeline from DNPL’s Despatch Station, Duliajan to Numaligarh Refinery to assess the technical-health of the pipeline.

1.3 The CGGS to Despatch Station portion of the pipeline is 500 mm NB dia x 0.6 km (approx) long with operating pressure 8 to 10 kg/cm2 and Despatch Station to Numaligarh Refinery portion is 400 mm NB dia x 192 km (approx.) long. Maximum operating pressure of the pipeline is 50 kg/cm2.

1.4 Deleted.

1.5 The entire pigging operation will be carried out by gas/water as directed by the Company. If pigging operation at any point of time needs to be carried out with water, for the arrangement of water the Contractor will have to make all the arrangement starting from laying of pipeline, pump, right of way and other necessary arrangements including manpower and machineries at their own cost for bringing the water from the river BurhiDihing to Despatch Station, Madhuban during the entire period of pigging. The Contractor will have to arrange at their own cost for displacement of water inside the pipeline for purging of natural gas after completion of the pigging operation.

1.6 The Contractor will have to make necessary arrangement for connecting the source of water/gas to be used as fluid for running the pigs at its own cost.

1.7 Deleted. 1.8 Supply of man, machineries for dig verification work post the ILI report is in Company’s

scope. However for any unsuccessful dig verification work, the expenditure for the same has to be borne by the ILI Contractor. Contractor to ensure 80% success rate of dig verification. Any figure lower than 80% of total dig verification work will be on account of bidders.

2.0 BRIEF DESCRIPTION OF WORK/SERVICES:

Intelligent Pigging Survey (IPS) of DNPL’s following two cross country natural gas pipelines by using state-of-the-art High Resolution MFL Intelligent Pig.

DNPL’s Despatch Station to NRL (Numaligarh Refinery), Golaghat pipeline 192.00 km (approx.) long and 400 mm (16”) NB dia.

3.0 SCOPE OF WORK:

The scope of work shall broadly be as under:

3.1 The contractor must run pigs as per the order given below-




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a) Foam pig

b) Gauge Pig(EGP, if required)

c) Brush Pig

d) Magnet pig

e) EGP

f) MFL tool.

3.2 The contractor shall calculate the speed of the pigs and entire methodology of the operation and submit for approval of DNPL prior to start of work.

3.3 The contractor will have to follow the dates and timing fixed by the company for each run of the pigs.

3.4 The contractor will have to run the same pig two times or more till the work reaches the satisfactory level of the company.

3.5 The Contractor shall engage specialized and other skilled personnel and any other facilities required to conduct a metal loss survey of the pipeline.

3.6 The Contractor shall determine internal and external metal loss due to corrosion, manufacturing or construction defects.

3.3 The Contractor shall submit a full survey report detailing accurately three dimensional size, location and orientation of each and every anomaly detected by analysis of the inspection data in a mutually agreed format after completion of the metal loss survey.

3.4 The Contractor shall make an assessment of inspection data using acknowledged defect analysis criteria such as ANSI B31 G (Modified) defect acceptance criteria, to be mutually agreed upon and shall report the following: i) Recommend safe Maximum Allowable Operating Pressure (MAOP) for each sector

of the pipeline surveyed.

ii) Recommend and prioritize the repair of those defects required to be carried out to operate the pipeline at 72% of Specified Minimum Yield Strength (SMYS).

3.5 The Contractor shall carrying out adequate number of XYZ-Mapping pig runs in each

pipeline segment. DNPL is intended to get three- dimensional virtual computerized

view of the entire pipeline so that navigation can be done along the virtual pipeline

and locate individual defects (with GPS co-ordinates) and other features of the

pipeline. DNPL also intended to get .KML file to enable DNPL to provide XYZ

mapping data on Google map.

3.6 The guide lines set forth conform to “Specification and Requirements for Intelligent Pig Inspection of Pipelines, version 2009” of Pipeline Operators Forum or the updated version available thereafter.

3.7 The Contractor will have to make necessary arrangement for collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s) at their own cost. DNPL will make the arrangement with the concerned authorities like NRL / OIL to receive the same.

3.8 Contractor will be responsible for mobilization & demobilization of equipment & personnel, running of cleaning, gauging, EGP & ILI tools, collection & interpretation of data, XYZ Mapping, submission of reports complete in all respect as per the scope of




Page No. 50

work mentioned in the NIT with Natural Gas at 8 kg/cm2 (g) or water.

4.0 INITIAL SURVEY AND PRELIMINARY WORKS:

4.1 The relevant details of DNPL’s pipeline are given in Annexure – I, II . The information

contained in the Annexure are based on available records with the Company and may

not form a basis for inspection programme evaluation. Accuracy of these information

may be verified by the Contractor prior to running of the inspection tool, if felt

necessary.

4.2 The Contractor will evaluate all relevant drawings; alignment sheets and any other related features/facilities existing in the pipeline system and will assess the requirement for successful inspection operation.

4.3 The Contractor shall carry out necessary pre inspection operations to ensure desired level of inspection performance requirement. In this regards, the Contractor shall formulate necessary cleaning programme in consultation with the Company.

4.4 The Contractor shall ascertain and satisfy himself for the desired level of cleanliness

prior to undertaking each IP Tool run. Cleaning of the pipeline forms part of the

inspection operation and time taken to achieve the desired level of cleanliness shall not

be counted as a time for standby day rate.

4.5 Activities such as marking of the entire terrain of the pipeline and installation of “reference points” will be responsibility of the Contractor. The Company will however extend required assistance for carrying out the job conveniently in the form of co-coordinator. To achieve the objective with seemingly reduced effort, the Contractor is advised /expected to equip themselves with Geo- positioning system and Electronic/Magnetic marker (permanent), in adequate numbers with in-built power source.

4.6 The maximum distance permitted for positioning of bench-marker is 1(one) km. However, the contractor is free to use any permanent pipeline feature such as Valves, Tee etc. as reference points. In case during any IP Tool run, 3 (three) consecutive reference points are not recorded, such runs shall not be acceptable. In such events the contractor has to re-run the tool at their own cost for that section / sections.

4.7 It will be the sole responsibility of the Contractor to ensure that inspection tool passage is not interfered with, in any way and its performance is not obliterated by the presence of any undesirable features or objects in the pipeline. The Contractor shall formulate necessary inspection programme for this purpose. All tools and equipment required for this shall be supplied by the Contractor.

5.0 INSPECTION:

5.1 Type of Inspection Tool:




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The Contractor must use a High Resolution MFL Tool. The tool shall record all data in a digital, solid-state format. Performance of the tool shall be compliant to all internationally accepted Codes & Standards, such as ANSI B 31.G (modified).

5.2 Detection:

a) Detection of defects:

Defects of the following types shall be detected and reported:

Metal loss features such as

i) Corrosion (pitting and general).

ii) Pipe Mill features

iii) Construction features.

iv) Gouging (Axial/Circumferential).

b) Pipe-tally.

i) Numbering of all pipe joints & listing of all girth welds by log distance and their thickness

ii) Listing of all joints length.

iii) Listing of Shorted Casings

iv) Listing of all pipeline installation including valves, fittings, CP points, sleeves, patches, branch-offs, etc.

5.3 Performance Requirements/Specifications:

i) Internal/External Defect Discrimination:

The inspection services shall discriminate between internal and external metal loss features in the pipeline.

ii) Accuracy of Defect Location & Defect Measurement: The dimensional accuracy of reported defects shall be as follows:

Min. Defect

Accuracy of detect size measurement at

depth detected

the confidence level of 80%

Sl Description, Defect size at the

No (Length X Width )

confidence

level at 90 Length Width Depth

%(POD)

A General corrosion ( 4A X 4A ) 0.1 t ± 15 mm ± 15 mm ± 0.1t

B Pitting corrosion ( 2A X 2A ) 0.1 t ± 15 mm ± 15 mm ± 0.15t

C Pinhole ( 0.5A X 0.5A) 0.2 t ± 10 mm ± 10 mm ± 0.1t

D Circumferential grooving ( 2A X 4A) 0.1 t ± 10 mm ± 20 mm ± 0.1t

E Axial grooving (4A X 2A) 0.15 t ± 15 mm ± 15 mm ± 0.15t

F Circumferential slotting (as per table A)

0.15 t ± 10 mm ± 20 mm ± 0.15t




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G Accuracy of dent size measurement

Depth, % of D ± 0.5

Minimum dent depth detected at the confidence level of 90% (POD)mm

Width, mm ± 10

Length , mm ± 10

H Flaw location accuracy from a ring weld seam, mm ± 100 mm

I Flaw orientation accuracy , degree ± 5

J Accuracy of pipe wall thickness measurement, % ± 5

K Accuracy of pipe length measurement ± 0.1 %

L Accuracy of bend radius measurement 0.1 D

M Range of the bend radius measurement 1.5…….100

0D

N Detection of manufacturer flaws (yes/no) Yes

O Location of ring weld seams, taps and other pipeline construction elements (yes/no) Yes

P Detection of metal items situated close to pipeline (yes/no) Yes

Q External/Internal flaw discrimination(yes/no) Yes




Page No. 53

TABLE –A

iii) Shorted Casing:

The inspection services shall recognize and report location of the contact of casing-pipe to the carrier pipe

iv) Repair Recognition:

The inspection services shall recognize and report field repairs, such as patches, sleeve etc which have already been carried out on the pipeline.

v) Others:

The inspection services shall recognize and report location of existing pipeline features.

vi) Verification of Results:

After satisfactory completion of ILI Tool run in each section, the contractor shall offer 10-defect locations for “joint verification” – including a minimum of 5 external corrosion locations, distributed uniformly along the pigging-sections. Out of the 10 locations offered, the company, at its own discretion will select any 7 or all the locations and verify the defects after exposing the pipe at those locations, in presence of contractor’s representative. Measurement will be taken jointly to characterize the defect. Measurement of defects verified jointly, shall match the




Page No. 54

specification as set-forth herein above. In case dig-site verification results in any section do not match as mentioned above, the contractor shall offer another 3 (Three) locations for fresh verification in the same section. If verification results of fresh locations again do not match, “re-run” of the same section shall be carried out at no extra cost or risk to the company. Based on rerun results, the contractor shall offer three numbers fresh locations for joint verification and this time also if results do not match, no payment shall be made against this section. Payment shall be released on successful verification of dig-site.

3 Mapping – the contractor has to submit mapping of the pipeline with the following specifications-

Inertial Measurement Unit

Sampling Rate: 400 Hz

Gyros

Bias error: ±1°/hr, 1σ

Scale factor error: ±100 ppm, 1σ

Accelerometers

Bias error: ±300 μg, 1σ

Scale factor error: ±300 ppm, 1σ

Odometer

Resolution: 3 mm (0.118 in)

Distance error: %

Positional Accuracy

Latitude : ±1 m (3.3 ft)

Longitude : ±1 m (3.3 ft)

Elevation : ±1 m (3.3 ft)

5.4 Interpretation of Inspection Data and Reporting:

a) Report:

Subsequent to data analysis by the contractor, the findings of the pipeline inspection shall be furnished to the Company in a detailed report in hard copies and proprietary data management software designed in a pipeline operator-friendly format. This report shall contain information as given below:

i) Listing of all metal loss zones indicating severity grade, orientation absolute location and type of defects.

ii) Location, Orientation and three-dimensional sizing of defects indicating the MAOP for each metal loss feature ranging from 10% and above of nominal




Page No. 55

pipe wall thickness.

iii) Submit a list of locations needing repairs, recommend safe MAOP for each section of pipeline surveyed and a prioritized list of locations needing repair of defects to be carried out to operate the pipeline at 72% of SMYS based on ANSI B31.G (modified).

iv) List of all shorted casing indicating location and the position of shorting of the casing to the carrier pipe;

v) List of pipeline features;

vi) Pipeline tally including pipe joints layout.

b) Reporting format:

i) In addition to the written report, the Contractor shall furnish software version of the report including a hard copy in a PC compatible format with necessary system configuration. The reporting shall include the pipeline inspection data. The Contractor shall grant to the Company the perpetual right to use the software package.

c) Style of reporting:

Individual report sheets shall be suitably bound in one comprehensive volume, which shall also include details of the inspection operation and of the inspection equipment used, to form a complete record. The main report section shall contain the following information:

i) Operator’s name (s) and identity.

ii) Instrument(s) used (including serial no’s)

iii) Procedure and technique used is survey.

iv) Period of survey.

v) Calibration; search parameters and sensitivity.

vi) Error parameter.

vii) Method of acquisition, compilation and analysis.

viii) The written report on the Survey with graphical representations shall at least contain the following, in a suitable format.

d) Metal loss listing:

A record of all reportable metal loss in actual dimensions of Length, width and maxim-depth, showing distance from reference point and orientation and specifying whether internal /external. All metal loss features shall further be segregated into separate lists for all pitting having depths as specified in clause 5.3b) above. Further 8 more lists (for general corrosion) based on severity level shall be submitted as given hereunder:

i) Metal loss greater than 10% to 30% of wall thickness.




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ii) Metal loss greater than 30% to 45% of wall thickness.

iii) Metal loss greater than 45% to 60% of wall thickness.

iv) Metal loss greater than 60% to 80% of wall thickness.

v) Metal loss greater than 80% of wall thickness.

vi) Defects / features with ERF value > 1.0

vii) Defects / features with ERF value between 0.9 to 1.0

viii) Defects / features with ERF value 0.85 to 0.9

(ERF = Estimated Repair Factor.)

In this listing discriminations shall be made between external and internal pipe wall defects.

e) Pipeline-tally:

A computer listing of all pipeline features designated by distance like scrapper traps, valves, bench markers, fixtures and fittings, length of each casings pipes etc. shall be provided. A listing of all features like pups, patches, having variations in wall thickness etc. shall be designated by their length & distance from reference point. Details including graphical representation of 5 pipe joints each, on the upstream and downstream of all defect-locations, having metal loss greater than 0.1t showing distance from nearest above ground reference point.

Presences of metal-loss features along with mechanical damages like dents etc shall be separately listed.

f) Recommendation for Repair Report (RRR) and Fitness for Purpose (FFP) Report: Submission of Recommendation for Repair Report (RRR) and Fitness for Purpose (FFP) Report within the contractual time of completion.

The FFP Report should be as per the guidelines of standard ASME B31G (latest edition).

g) Preparation of Preliminary report based on results of MFL tool giving location/sites for Dig verification along with XYZ-mapping of the defects.

h) XYZ Mapping Reports :- Final MFL Report shall have following components based on pipeline mapping.

XYZ MAPPING REPORTS : with xyz coordinates of all items List of installations List of bends List of geometric anomalies




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List of GPS – marker / reference points XYZ coordinates of the pipe center line XYZ coordinates of girth welds, valves, bends and other installations Bend information (angle, direction and radius) Feature sizing (dents, ovalities “out of roundness”)

i) Reporting software:

In addition to the above information in hard copy, the contractor shall provide a PC-based data interpretation and analysis software package, capable of managing large and diverse quality of inspection data. The software should be capable of presenting inspection data in textual as well as hi-resolution graphics format in the monitor screen or on print. Such softwares shall have the facility to allow the Company to add its own data files of pipeline inspection records, having flexibility to data file merging, record annotation and interactive analysis.

j) The soft wares

Shall have following as minimum properties:

• Menu driven command interface.

• Icon driven report generation.

• Pipeline reference window.

• Text report window.

• Pipeline inspection catalogue.

• Pipeline zoom and pan.

• Pipeline feature search and “GO TO”

• Pipeline segmentation.

• Print facility.

In addition, the software should have the capability to compare and display the significance of each defect-features, compared to internationally acceptable standards like ANSI B 31G (latest version).

k) Confidentiality:

The Contractor shall be required to keep the inspection report strictly confidential for a period of ten (10) years following the inspection survey and under no circumstances will make it available to a third party during this period without the prior written consent of the Company. The Contractor shall be solely responsible for “loss” or “damage” of the records due to any reason, including fire, theft etc. of the stored pipeline data while in his custody or control. In the event of such loss, the Contractor shall be responsible to redress the loss at his own cost.




Page No. 58

l) Responsibility for Accurate Reporting:

Any omission or deficiency in reporting of defects as detailed under clause 5.2 and 5.3 hereof, the contractor shall remedy such omission or deficiency by reanalysis of the appropriate inspection data or otherwise to the full satisfaction of the Company at no extra cost to the company. In the event of failure of the Contractor to “remedy” such omission or deficiency, the performance guarantee shall be invoked without prejudice to the right of the company to seek any other recourse under law.

m) Presentation of Inspection Report:

The Contractor shall make available a qualified and experienced engineer to present and review the inspection report to the company. The contractor’s engineer shall discuss in detail the content of the inspection report & shall satisfy Company in respect of its reliability and accuracy or any relevant details as asked for.

6.0 OPERATIONAL REQUIREMENTS:

6.1 To prevent Pipeline blockage, the following shall be ensured:

i) All Contractor’s pigs/inspection tools shall be propelled by water/Gas and

shutdown of the pipeline will be provided (maximum 15 days).

ii) The Contractor shall provide suitable inspection tool or other tools designed to negotiate the pipeline without risk of blocking the pipeline.

iii) All the inspection tools supplied by the Contractor should preferably be designed

such that if it gets stuck in the pipeline, immediate identification /locating can be done.

iv) A means of pig tracking and locating shall be employed by the Contractor to report

the progress and location of all pigs/inspection tools supplied by the Contractor.

6.2 The Contractor shall take full responsibility for the insertion and retrieval of inspection

vehicles from the launching and receiving traps. The Contractor shall also make necessary arrangement if additional device or equipment is required at the pig launching and receiving stations for safely and efficient execution of the work.

6.3 STUCK-UP PIGS

6.3.1 Locating Stuck-Up Pig

6.3.1.1 If any pig gets stuck-up in the pipeline, locating the pig shall be the responsibility of

contractor. DNP shall provide all possible help in this regard. However, overall

responsibility of locating the pig(s) shall lie with contractor.

6.3.2 All pipeline pigs (cleaning, gauging, EGP, MFL) shall be fitted with pig locating and

transmitting devices. The transmitter shall have a battery life of 200 hours (minimum)

and must have pick up range enough to be received by receiver unit on vessel.




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6.3.3 In Line retrieval of Stuck-up pigs & Contingency plan

6.3.3.1 Contractor shall provide contingency plan for stuck-up pig cases before commencement

of the job for DNP’s approval. Such plan shall identify the procedure for exactly locating

and retrieving the pig with minimum loss of time and optimum efforts.

6.3.4 In the event of the pig getting stuck-up in the pipeline during any pigging activity,

contractor shall attempt in-line retrieval of the pig / tool using appropriate tools and also

make necessary arrangements for the same with minimum loss of time and optimum

efforts. Contractor’s contingency plan shall outline its procedure for inline retrieval of

each type of immobilized pig including a listing of all resources required for such a

procedure. The contingency plan shall focus on retrieving the stuck-up pig and restoring

the normal flow in the shortest possible time with optimum efforts and resources.

6.3.5 Retrieval of Stuck-up Pigs in case of failure of contractor’s inline retrieval procedure

6.3.5.1 If pig remains stuck, in spite of efforts including the in-line retrieval procedure as per

contractor’s contingency plan, then the pipeline section shall have to be cut for retrieval

of pig. pipe cutting, etc. for retrieval of stuck-up pig and necessary erection, fabrication

and modification of pipe with new pipe piece after retrieval of stuck-up pig shall be done

by the contractor. However DNPL will provide all sorts of help and assistance for

smooth execution of work. Procedure for recovery of stuck-up pig shall be finalized by

contractor in consultation with DNP. After retrieval of the stuck-up pig, decision to

continue with the next phase of activities under the contract shall be taken by DNP. If

Reverse flow is not possible. Pressure surges may be possible which need to be critically

planned in consultation with DNP and contractor.

7.0 WORK PROGRAMME:

a) The Contractor shall visit the pipeline locations in order to know and gather information

on the pipeline system including crossings, launching/receiving traps, other relevant features and requirements of logistics as may be deemed necessary for successful execution of the work.

b) A detailed work programme along with SOP shall be required to be submitted to the

Company showing the schedule of activities and the estimated time to be spent on each section for complete execution of the work taking into consideration the setting out time as stipulated in sub-clause 4.0 (e) hereof.

c) As far as practicable, each Pigging Section for inspection/dummy tool run shall be

determined and identified.

d) The Contractor will undertake the work only after the Company approves the work

programme.




Page No. 60

8.0 LIST OF EQUIPMENTS:

The Contractor shall be equipped with the following minimum equipments:

Sl No Description

1 16” High resolution MFL ILI Tool 2 Pushing & Pulling Bar 3 16” Cleaning Brush Tool 4 16” EGP Tool 5 Spare PU for MFL Tool 6 Spare PU for cleaning Tool 7 Above Ground Marker 8 External Electronics 9 Spare Odometer Wheel

10 Transmitter 11 Pig Locator 12 Spare wire 13 Battery for ILI Tool 14 Spare Battery for Pig Locator 15 Spare Battery for Transmitter 16 Tool Box

17 One set of Non-sparking tools to work in the hazard locations.

18

Two sets of wheel mounted trolley for transporting Pigs to launcher and receiver and transportation of debris to a safer location.

19 Tool lifting sling, tackle for pulling & pushing out tool from barrel




Page No. 61

Annexure-I

DNPL’s PIPELINE DATA

1. DESPATCH STATION, DULIAJAN TO RECEIVING STATION AT NUMALIGARH REFINERY (16” PIPELINE) :-

1. GENERAL INFORMATION

1.1 Name of the Pipeline Duliajan Numaligarh Pipeline

1.2 Pipeline location Dibrugarh District, Sivasagr District, Jorhat District, Golaghat district.

1.3 Length of Pipeline 192 km (Approx.) from Duliajan to Receiving Station

1.4 Diameter of the pipeline 400 mm NB.(16”)

1.5 Year of commissioning of pipeline system

Pipeline laid in 2009-10 and commissioned in the year 2011

1.6 Last pigging, cleaning and Hydro Testing of the pipeline

Last pigging done for 16” pipeline during pre-commissioning stage in the year 2011.

1.7 Code for design and construction ASME B 31.8

1.8 Specification of pipeline API 5L PSL 2 Gr X65,8.7,10.3 & 10.5 mm Thk. Spirally Welded Pipes/Seamless. All bends are 6 D

1.9 Type of Tees Readymade and Fabricated type (barred)

1.10 No of IP (Intermediate Pigging) stations

2 (Amguri, Ch. 100 Km and Badulipar, Ch. 180 Km)

1.11 No. of SV (Sectionalizing Valve) Station

5 (Konwarigaon- Ch. 21 Km, Moran-Ch. 52 Km, Gohaingaon-Ch. 76 Km, Kakojan- Ch.125Km, Charingia- Ch. 151 Km)

1.12 No. of pig receiving point involved At two IP stations and at Receiving station for 16” pipeline.

1.13 No. of pigging sections

3nos for same 16” pipeline (From Despatch staion to IP1 station, from IP1 station to IP2 station and from IP2 station to Receiving station)

1.14 Location of pig launching & receiving trap

Launching & Receiving Trap at Despatch Station, Launching & Receiving Trap at IP1 Station , Launching & Receiving Trap at IP2 Station, Receiving Trap at Receiving Station at Numaligarh Refinery.




Page No. 62

1.15 Gas Flow Direction Gas flows from Duliajan to Numaligarh Refinery by single pipeline through 5 nos of SV & 2 nos of IP stations.

1.16 Percentage of main line radiography 100%

1.17 Communication system/CC TV Mobile and Landline/ CCTV - yes

1.18 Control system 1) SCADA system with OFC based Telecommunication Network, and 2) Manual.

1.19 Details of Compressor – (2 Running+ 1 Standby)

Flow rate – 0.55 MMSCD per unit Power – 1645 KW per unit

1.20 Normal Operating pressure 40 to 50 Kg/cm2

1.21 Failure/Leakage history of Pipeline Nil

1.21 Repair/Clamp fitting in Pipeline One clamp used in Moran (Chainage approx 51km) due to a drilled cut on pipe surface.

2.0 CASED CROSSING

2.1 No. of Road cased crossing for 192 Km 83

2.2 No. of Road Non-cased crossing for 192 Km

101

2.3 No. of Railway crossing for 192 Km 4 (chainage 9.1, 88.49, 190.96, 190.27)

3.0 RIVER CROSSING

3.1 No of Water bodies crossing 67

3.2 Over ground crossing (Suspension bridge – crossing)

Nil

3.3 HDD Crossing 8 (out of 8 nos HDD crossing, 7 nos are river crossing)

4. 0 PIPELINE PROTECTION SYSTEM:

4.1 Physical Protection system:

Type of coating a) CTE – Minimum 6.2 mm on pipe body Minimum 4.0 mm on weld seam

b) 3LPE (S-N type) – 2.2 mm minimum on pipe body and 1.6 mm minimum on weld seam of pipe.

c) 3LPPE – 3.5mm minimum on pipe body and 3.2mm on weld seam of pipe.

Internal coating Nil

4.2 Supplementary protection system Impressed current cathodic

protection system.




Page No. 63

Annexure - II

DNPL’s PIPELINE DATA (VULNERABLE POINTS)

FROM DESPATCH STATION, DULIAJAN TO NUMALIGARH REFINERY SECTIONS :- 1. RIVER CROSSING DETAIL:

POSITION OF RIVER CROSSING0

Sl. No.

Crossing Details Approx. Chainage

Location Length (Meter) Remarks

1 Tipling river 5.0 Duliajan 59

2 Burhidihing river 8.0 Duliajan 507.3 HDD

3 Diroi river 20.0 Tingkhong 32.5

4 Dirai river 44.0 26.3

5 Dirai river 49.0 47.7

6 Diroi river 62.0 201.9 HDD

7 Disang river 80.0 Sivasagar 171 HDD

8 Dorkia river 83.0 Sivasagar 94.92

9 Dikhow river 85.0 Sivasagar 278 HDD

10 Dimoujan river 92.0 72.475

11 Namdang river 95.0 73.19

12 Namati river 101.0 60.53

13 Tipuk river 103.0 73.715

14 Jhanji river 111.0 Sivasagar 248 HDD




Page No. 64

15 Tirok river 119.0 Jorhat 65.265

16 Mudoijan river 122.0 Jorhat 48.335

17 Kakojan river 126.0 Jorhat 72.465

18 Dihajan river 128.0 Jorhat 61.7

19 Holongapar river 129.0 Jorhat 59.975

20 Meleng river 132.0 Jorhat 72.785

21 Jhakariyajan river 142 Jorhat 61.2

22 Bhogdoi river 143 Jorhat 171 HDD

23 Tarajan river 145 Jorhat 61.32

24 Rowriyajan river 151 Jorhat 60.915

25 Bordoluijan river 156 Jorhat 72.245

26 Kakodonga river 162 Jorhat 108.75

27 Lohadangjan river 170 73.045

28 Doria river 177 71.865

29 Dhonshiri river 187 Golaghat 290 HDD

2. HDD CROSSING DETAIL:

Sl. No. River Crossing Chainage Location Length Crossing type

1 Burhidihing river 8.0 Duliajan 507.3 HDD

2 Diroi river 62.0 201.9 HDD

3 Disang river 80.0 Sivasagar 171 HDD

4 Dikhow river 85.0 Sivasagar 278 HDD




Page No. 65

5 Jhanji river 111.0 Sivasagar 248 HDD

6 Bhogdoi river 143 Jorhat 171 HDD

7 OIL’s PS3 station Jorhat 824.685 HDD

8 Dhonshiri river 187 Golaghat 290 HDD

3. CASED RAILWAY CROSSINGS DETAIL:

Sl.

No. Chainage CS No

Crossing

Details

Casing Length,

Meter Remarks

1 9.1 19 Railway 31.900

2 86.497 133 Railway 30.755

3 190.96 303 NRL Railway 42.360

4 192.276 304A NRL Railway 36.350




Page No. 66

4. ROAD CASED CROSSING DETAIL:


CLEANING PIG & INTELLIGENT PIGGING SURVEY (IPS) FOR DULIAJAN- NUMALIGARH

400 mm NB (192km) PIPELINE E-Tender No.: DNPL/PL/PIGGING/03/2019/ON Dated: 06/09/2019

Page No. 67




Page No. 68

5. REMOTE OPERATED VALVES:

Sl.

No.

Station code Station Description Chainage Location Dist.

1 SV1 SV-1 Station Ch. 21.00 Konwarigaon Dibrugarh

2 SV2 SV-2 Station with

TOP2

Ch. 52.00 Moran Sivasagar

3 SV3 SV-3 Station Ch. 76.00 Gohaingaon Sivasagar

4 IP1 IP1 station with

TOP3

Ch. 103.00 Mantonia Sivasagar


TOP4

Ch. 125.00 Kakojan Jorhat


TOP5

Ch. 151.00 Charingia Jorhat

7 IP2 IP2 Station with

TOP6

Ch. 179.00 Badulipara Golaghat

TOP 1 is at Despatch Station. 16x12 Reducing Barred Tee are used in all TOP.




Page No. 69

6. Pipeline overall schematic diagram:




Page No. 70

7. GAS COMPOSITION:




Page No. 71

8. Pig Launcher and Receiver at IP stations and Receiving Station at NRL:




Page No. 72

9. Pig Receiver at Despatch Station:




Page No. 73

10. Pig Launcher at Despatch Station:




Page No. 74

P&ID OF DESPATCH STATION:




Page No. 75

P&ID OF SV1 STATION:




Page No. 76





Page No. 77





Page No. 78

P&ID OF IP1 STATION:




Page No. 79





Page No. 80





Page No. 81

P&ID OF IP2 STATION:




Page No. 82

P&ID OF RECEIVING STATION:




Page No. 83

PART-VII

DNP LIMITED (A Govt. of Assam Undertaking)

DULIAJAN, ASSAM

Tender No. Tender No.: DNPL/PL/PIGGING/03/2019/88 dated 08/03/2019

SCHEDULE OF COMPANY’s MATERIALS, PLANTS AND EQUIPMENT The following Company’s materials will be issued to the contractor for use in the execution of works.

(a) Materials : NIL (b) Plants and equipment : NIL




Page No. 84

PART-VIII

SAFETY MEASURES & COMPLIANCE FORMAT

To The Director DNP LIMITED DULIAJAN, ASSAM SUB: SAFETY MEASURES Tender No : DNPL/PL/PIGGING/03/2019/88 dtd. 08/03/2019

Description of work/service: Hiring Services for running Cleaning Pig & Intelligent pigging

Survey (IPS) for Duliajan – Numaligarh 400mm NB (192 Km)

Pipeline Sir,

We hereby confirm that we have fully understood the safety measures to be adopted during

execution of the above contract and that the same have been explained to us by the concerned authorities. We also give the following assurances.

a) Only experienced and competent persons shall be engaged by us for carrying out work under the said contract.

b) The names of the authorised persons who would be supervising the jobs on day to

day basis from our end are the following

i) ________________________________ ii) ________________________________ iii) ________________________________

The above personnel are fully familiar with the nature of jobs assigned and safety precautions required.

c) Due notice would be given for any change of personnel under item (b) above.

d) We hereby accept the responsibility for the safety of all the personnel engaged by us and for the safety of the Company’s person and property involved during the course of our working under this contract. We would ensure that all the provisions under the Oil Mines Regulations, 1984, PNGRB and other safety rules related to execution of our work would be strictly followed by our personnel. Any violation pointed out by the Company’s Engineers would be rectified forthwith or the work suspended till




Page No. 85

such time the rectification is completed by us and all expenditure towards this would be on our account.

1. We confirm that all persons engaged by us would be provided with the necessary Safety Gears at our cost.

2. All losses caused due to inadequate safety measures or lack of supervision on our part would

be fully compensated by us and the Company will not be responsible for any lapses on our part in this regard.

(Seal)

Yours Faithfully

M/s_________________

Dated____________ For & On Behalf Of Contractor




Page No. 86

PROFORMA-A

PRICE BID FORMAT Name of Bidder : ______________________________________________________ Currency of the Bid : ______INR______________________________________

Sl. No. Description of work / service Unit Qty (approx.)

Currency (INR)

Rate (INR) per Unit

Excluding GST

Total Amount Excluding

GST, ‘INR’

1 400 mm (16”) NB Despatch Station to Numaigarh Refinery, Golaghat Natural Gas Pipeline : Cost of Intelligent Pigging Survey by High resolution MFL ILI Tool. The job includes mobilization & demobilization of

equipment & personnel, running of cleaning, gauging, EGP & ILI tools, collection & interpretation of data, XYZ Mapping, submission of reports, collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s), complete in all respect as per scope of work.

1.01 Despatch Station to IP1 Station Section (Section-I) – Pigging operation

Km 100.00

1.02 IP1 Station to IP2 Station Section (Section-II) – Pigging operation

Km 80.00

1.03 IP2 Station to Receiving Station at NRL

(Section III)- Pigging operation

Km 12.00

2

Cost of re-run

2.01 Despatch Station to IP1 Station Section (Section-I) – Intelligent Pig Km 100.00

2.02 IP1 Station to IP2 Station Section (Section-II) – Intelligent Pig

km 80.00

2.03 IP2 Station to Receiving Station at NRL

(Section III)- Intelligent Pig km 12.00

3 Standby charges(if the Contractor remains idle for the reasons attributable to the company)

Days 7.00

4

Cost for making all arrangements for bringing water from River Burhidihing to Despatch Station at Madhuban (Bidder to quote Lumpsum price)

LS 1.00

5

Cost for replacement of pipe (400 mm) if required including supply of all consumables and labour, transportation of pipe from Despatch Station to site for replacement of

Joint 4




Page No. 87

Total Amount (Words): ___________________________________________________

Note: Bidder to quote on all items. The percentage rate of Re-run quoted shall in no case exceed 15%.

defective pipe. All materials like pipe and coating materials will be supplied by DNPL free of cost.

6

Making arrangement of collection; transportation and deliver of compensate / liquefied hydrocarbons to DNPL coming out of the pipeline at the terminal point(s)

1 LS

TOTAL




Page No. 88

PERFORMA-B

BID FORM

To

The Director

DNP Limited

Duliajan

Assam – 786602

Sub.:- Tender No. : ................................................... dtd..................

Dear Sir,

Having examined the General and Special Conditions of Contract and the Terms of Reference

including all attachments thereto, the receipt of which is hereby duly acknowledged, we the

undersigned offer to perform the services in conformity with the said conditions of Contract and Terms

of Reference in accordance with the Schedule of Prices attached herewith and made part of this Bid.

We undertake, if our Bid is accepted, to commence the work within ( ) days calculated from

the date both parties have signed the Contract.

If our Bid is accepted, we will obtain the guarantee of a bank in a sum not exceeding

_______________________ for the due performance of the Contract.

We agree to abide by this Bid for a period of 12 months from the date fixed for Bid opening

and it shall remain binding upon us and may be accepted at any time before the expiration of that

period.

Until a formal Contract is prepared and executed, this Bid, together with your written

acceptance thereof in your notification of award shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this ____________ day of __________________ 20____.

Authorised Person’s Signature: ______________

Name : ________________________________ Designation: ____________________________ Seal of the Bidder: ________________________




Page No. 89

PROFORMA-C FORM OF BID SECURITY (BANK GUARANTEE)

To The Director DNP Limited Duliajan Assam – 786602

WHEREAS, (Name of Bidder) _____________________________ (hereinafter called “the bidder”) has

submitted their offer Dated__________ for Hiring Services for running cleaning Pig & Intelligent

pigging Survey (IPS) for Duliajan – Numaligarh (400mm NB (192Km) Pipeline (hereinafter called

DNPL tender No. : ______________dtd_____ know all men by these presents that we (Name of Bank)

____________________ of (Name of Country) _______________ having our registered office

at__________________________ (hereinafter called “Bank”) are bound unto the Company in the sum of (

) for which payment will and truly to be made to Company, the Bank binds itself, its successors and assignees by

these presents. SEALED with the common seal of the said Bank this ___________________day of

________________ 20___

THE CONDITIONS of these obligations are:

1. If the Bidder withdraws their Bid during the period of Bid validity specified by the Bidder; or 2. The Bidder modifies /revises their bid suomoto; or 3. The Bidder does not accept the contract; or 4. The Bidder does not furnish Performance Security Deposit within the stipulated time as per tender

/contract; or 5. If it is established that the Bidder has submitted fraudulent documents or has indulged into corrupt and

fraudulent practice.

We undertake to pay to Company up to the above amount upon receipt of its first written demand (by way of letter / fax/email), without Company having to substantiate its demand provided that in its demand Company will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including the date ( ) and any demand in respect thereof should reach the Bank not later than the above date.

The details of the Issuing Bank and Controlling Bank are as under:

A. Issuing Bank:

BANK FAX NO:

BANK EMAIL ID:

BANK TELEPHONE NO.:

IFSC CODE OF THE BANK:

B. Controlling Office:

Address of the Controlling Office of the BG issuing Bank:

Name of the Contact Person at the Controlling Office with Mobile No. and

e-mail address:




Page No. 90

SIGNATURE AND SEAL OF THE GUARANTORS _______________

Name of Bank & Address ___________________________________

Witness _______________

Address ________________

__________________________

(Signature, Name and Address)

Date: ________________

Place: _____________

* The Bidder should insert the amount of the guarantee in words and figures.

** Date of expiry of Bank Guarantee should be as specified in the tender document.




Page No. 91

PROFORMA-D

FORM OF PERFORMANCE BANK GUARANTEE To The Director DNP Limited Duliajan Assam – 786602

WHEREAS ______________________________________ (Name and address of Contractor) (hereinafter called “Contractor”) had undertaken, in pursuance of Contract No. ____________________ to execute (Name of Contract and Brief Description of the Work)__________________ (hereinafter called “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you with a Bank Guarantee as security for compliance with Contractor’s obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee; NOW THEREFORE we hereby affirm that we are Guarantors on behalf of the Contractor, up to a total of (Amount of Guarantee in figures) _____________ (in words ___________________), such amount being payable in the types and proportions of currencies in which the Contract price is payable, and we undertake to pay you upon your first written demand and without cavil or argument, any sum or sums within the limits of guarantee sum as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein. We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or the work to be performed there under or of any of the Contract documents which may be made between you and the Contractor shall in any way cease us from any liability under this guarantee, and we hereby waive notice of such change, addition or modification. This guarantee is valid until the date _________ (calculated at 12 months after Contract completion date).

The details of the Issuing Bank and Controlling Bank are as under:

A. Issuing Bank:

BANK FAX NO:

BANK EMAIL ID:

BANK TELEPHONE NO.:

IFSC CODE OF THE BANK:

B. Controlling Office:

Address of the Controlling Office of the BG issuing Bank:

Name of the Contact Person at the Controlling Office with Mobile No. and




Page No. 92

e-mail address:

SIGNATURE AND SEAL OF THE GUARANTORS _______________

Name of Bank & Address ___________________________________

Witness _______________

Address ________________

__________________________

(Signature, Name and Address)

Date: ________________

Place: _____________

* The Bidder should insert the amount of the guarantee in words and figures.

** Date of expiry of Bank Guarantee should be as specified in the tender document.




Page No. 93

PROFORMA-E AGREEMENT FORM

This Agreement is made on ____ day of ___________________ between DNP Limited, a Govt of Assam undertaking, having its registered office at Flat no 4, House no 2, 2nd Floor, Dinesh Mansion, Dr. R.P. Road, Dispur, Guwahati – 781 006 and Head Office at Assam Gas Company Limited Campus, P.O. Duliajan, Dist. Dibrugarh, PIN: 786602 (Assam) in the State of Assam, hereinafter called the “Company” which expression unless repugnant to the context shall include executors, administrators and assignees on the one part, and M/s. ______________ (Name and address of Contractor) hereinafter called the “Contractor” which expression unless repugnant to the context shall include executors, administrators and assignees on the other part,

WHEREAS the Company desires that Services ________________________ (brief description of services) should be provided by the Contractor as detailed hereinafter or as Company may requires;

WHEREAS, Contractor engaged themselves in the business of offering such services represents that they have adequate resources and equipment, material etc. in good working order and fully trained personnel capable of efficiently undertaking the operations and is ready, willing and able to carry out the said services for the Company as per Part-IV attached herewith for this purpose and

WHEREAS, Company had issued a firm Letter of Award No. ________________ dated ___________ based on Offer No. ____________ dated ____________ submitted by the Contractor against Company’s IFB No. __________. All these aforesaid documents shall be deemed to form and be read and construed as part of this agreement/contract. However, should there be any dispute arising out of interpretation of this contract in regard to the terms and conditions with those mentioned in Company’s tender document and subsequent letters including the Letter of Intent and Contractor’s offer and their subsequent letters, the terms and conditions attached hereto shall prevail. Changes, additions or deletions to the terms of the contract shall be authorized solely by an amendment to the contract executed in the same manner as this contract.

NOW WHEREAS, in consideration of the mutual covenants and agreements hereinafter contained, it is hereby agreed as follows –

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to.

2. In addition to documents herein above, the following Sections and Annexures attached herewith

shall be deemed to form and be read and construed as part of this agreement viz.: (a) PART-III indicating the General Conditions of this Contract; (b) PART-IV indicating the Schedule of Quantities, service/Work, Rates; (c) PART-V indicating the Special Terms & Condition; (d) PART-VI indicating the Terms of Reference; (e) PART-VII indicating the Schedule of Material, Plants & Equipment;




Page No. 94

(f) PART-VIII indicating Safety Measure & Compliance

3. In consideration of the payments to be made by the Company to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Company to provide the Services and to remedy defects therein in conformity in all respect with the provisions of this Contract.

4. The Company hereby covenants to pay the Contractor in consideration of the provision of the

Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of this Contract at the times and in the manner prescribed by this Contract.

IN WITNESS thereof, each party has executed this contract at Duliajan, Assam as of the date shown above.

Signed, Sealed and Delivered,

For and on behalf of Company for and on behalf of Contractor (DNP Limited) (M/s. ________________________)

Name: Name:

Status: Status:

In presence of In presence of

3. 1.

4. 2.




Page No. 95

PROFORMA-F

STATEMENT OF COMPLIANCE/NON-COMPLIANCE

DNPL expects the bidders to fully accept the terms and conditions of the bidding documents.

However, should the bidder experience some exception and deviations to the terms of the bidding documents, the same should be indicated here and put in un-priced bid.

In order to be considered responsive, Bidder’s offer must specifically include the following

statement:

(a) We certify that our offer complies with all IFB requirements and specifications without any

deviations.

Or

(b) We certify that our offer complies with all NIT requirements and specifications with the following deviations:

Sl.

No.

Cl. Ref.

No

Subject /

Description

Tender requirement Deviation

taken

Reason of

deviations

1

2

3

4

5

We undertake that excepting above deviations all the terms and conditions in the tender

document shall be fully complied with. Company will not recognize any deviations/exception(s) which is not listed in this Annexure.

Signature of the Bidder

Name of Bidder: ____________________

Seal of the Company:




Page No. 96

PROFORMA-G

LETTER OF AUTHORITY FOR SITE VISIT AND ATTENDING “PRE-BID CONFERENCE”

Ref: Date: To The Director DNP Limited Duliajan Assam – 786602 Sub: Tender No:- Name of the work:- Dear Sir, I/We____________________ hereby authorize the following representative(s) for site visit and attending Pre-Bid Conference, against the above Tender No: [1] Name & Designation: ---------------------------------

Signature: --------------------------------- Phone/Cell: --------------------------------- E-mail: ---------------------------------

[2] Name & Designation: --------------------------------- Signature: --------------------------------- Phone/Cell: --------------------------------- E-mail: ---------------------------------

We confirm that we shall be bound by all commitments made by aforementioned authorised representative(s).

Yours faithfully, Place:

[Signature of Authorized Signatory of Bidder] Date:

Name: Designation & SEAL

Note: This “Letter of Authority for site visit and attending ‘Pre-bid Conference‟ should be on the “letterhead” of the Firm / Bidder and should be signed by a competent person who can bind the Bidder. Not more than ‘two [02] persons per Bidder’ are permitted to attend the Pre-bid Conference.




Page No. 97

PROFORMA–H

LETTER OF AUTHORITY To The Director DNP Limited Duliajan Assam – 786602

Sir,

Sub: DNPL’s Tender No: .............................................

We ____________________________ confirm that Mr. _________ (Name and address) as

authorised to represent us to Bid, negotiate and conclude the agreement on our behalf with you

against Tender Invitation No. ________________________ for hiring of services for

__________

_______________________.

We confirm that we shall be bound by all and whatsoever our said representative shall commit.

Yours Faithfully,

Authorised Person’s Signature: _________________

Name: _______________________________ Designation: _________________________

Seal of the Bidder:

Note: This letter of authority shall be on printed letter head of the Bidder and shall be signed by a person competent and having the power of attorney (power of attorney shall be annexed) to bind such Bidder. If signed by a consortium, it shall be signed by members of the consortium.




Page No. 98

PROFORMA–I

Confirmation by Bidder about Pull Though Test Facility

Date:

To The Director DNP Limited Duliajan Assam – 786602

We, M/s ______________________________________ confirm that we have Pull Through

Test Facility for the calibration of Corrosion Detection Pigs of 16 inch sizes for the identification of

anomalies of pipeline sections of 16 inch.

We are ready to offer for witnessing the Pull Through Test to DNPL as per the tender terms and

conditions as per the tender requirement vide No._____________________________.



Seal of the Bidder:




Page No. 99

Proforma-J

Bidder’s General Information Please go through the following points before filling up the format. The form should be filled up in the given format only.

a) Please indicate the vendor code as mentioned on top of the covering letter. b) In the event PAN not allotted to you please enclose copy of application made by you for PAN

allotment. c) For Sales tax and service tax wherever applicable, provide the registration Number. d) Please mention Company or non-Company in the field Corporate / Non-Corporate. e) Please mention not applicable in case any of the data is not applicable. f) Please put your signature, seal of your company at the bottom.

Sl.

No.

Required data

Your data to be filled up in this column

1. VENDOR CODE

2. NAME

3. ADDRESS

4. DISTRICT

5. POSTAL CODE

6. CITY

7. COUNTRY

8. TELEPHONE NUMBER

9. FAX NUMBER

10. MOBILE NUMBER

11. E-MAIL

12. WEB SITE

13. CONTACT PERSON

14. TELEPHONE NUMBER OF CONTACT

PERSON

15. Whether SSI/NSIC/PSU/DGS & D

UNIT

16. CORPORATE/NON-CORPORATE

17. TAX EXEMPTION CERTIFICATE NO.

18. EXEMPTION FROM (Date)




Page No. 100

Sl.

No.

Required data

Your data to be filled up in this column

19. EXEMPTION TO (Date)

20. CST REGISTRATION NO.

21. LOCAL SALES TAX REGISTRATION

NO

22. ECC NO. (Excise Control Code)

23. PAN

24. GST

25. SERVICE TAX REGISTRATION NO.

26. PF CODE

27. BANK A/C NUMBER

28. BANK A/C TYPE (S/B, CC etc.)

29. BANK NAME

30. BANK BRANCH

31. BANK IFSC CODE

32. BANK ADDRESS

33. BANK CITY



Seal of the Bidder:

----------------- ************




Page No. 101

Proforma-K

SOLVENCY CERTIFICATE

Certificate to be obtained from any Nationalized/ Scheduled Bank

(Date of Certification is to be within one year from bid closing date)

[In Bank’s Stationary]

This is to certify to the best of our knowledge and information that M/S……………………………………,

(Address) ………………………………………… is a valued customer of our bank and transaction of his A/C

(A/C No…………………………….) is satisfactory and the firm can be treated as solvent and financially sound.

----------------------------------------------------------------------- (any other comment)

Seal & Signature of Authorized Signatory

Name & Designation……..………………..

Date…………………………………………

----------------- ************




Page No. 102

Proforma-L

WORK EXPERIENCE OF THE BIDDER

Tender No : Name of the Work: Sl. No.

Full Postal Address and

Phone Nos, of Client & Name of Officer-in-Charge

Description of the Work

Contract Value

Date of Commencement

Schedule Time of

Completion

Date of Completion

Remarks

1.

2.

3.

4.

5.

6.

Note:

1. This list must be a full list of all type of works complete/in hand.

2. Certified copy of work order/completion certificate must be submitted in support.

3. Work experience in Govt./PSU/Corporate House of repute will only be considered 4. The bidder may attach a separate sheet for providing work experiences ,if required.



Seal of the Bidder:

----------------- ************




Page No. 103

Proforma-M

PROFORMA FOR BIODATA OF KEY PERSONNEL

1. NAME

2. PRESENT ADDRESS

3. PERMANENT ADDRESS

4. FATHER’S NAME

5. NATIONALITY

6. PASSPORT NO. AND VALIDITY

(IN CASE OF EXPATRIATE)

7. DESIGNATED POST

8. EDUCATIONAL QUALIFICATION

9. DATE OF BIRTH

10. EXPERIENCE IN REVERSE ORDER

NOTE: In case of replacement of the key personnel, the replacement personnel must

have the requisite qualification and experience and shall submit their credentials

along with their recent photographs to Company for approval of Company.

AFFIX

PASSPORT

SIZE

PHOTOGRAPH