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Bibliography/Reference management software

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Citations & bibliographyTwo places to cite the references you have used In-text citation (within a sentence)

Bibliography/References (at the end of the document)

author-date

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Citation styles (http://libguides.nus.edu.sg/citation)

• Author-date systemE.g. APA style (American Psychological Association)

• Numerical systemE.g. ACS style (American Chemical Society)E.g. AIP style (American Institute of Physics)

In-text citation

Bibliography

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Managing references using

Video

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EndNote

A software that Stores and organises references from many

sources

Inserts these references in a Word document

Formats references automatically according to a predefined citation style

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Online Guide (http://libguides.nus.edu.sg/endnote)

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EndNote installation for PCContact NUS IT Care (x62080, itcare@nus.edu.sg)

http://libguides.nus.edu.sg/endnote

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EndNote installation for MacEmail software administrator for instructions

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Create your EndNote library• Launch EndNote program• File menu > New … > filename.enl• Save

E.g.pc5198.enl pc5198.Data

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Ways to add references to EndNote library

EndNote Library

Direct export

Online search

Import PDF

Manual input

Import file

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Method 1: Direct export

Export references directly from a databaseSteps• Select records required• Look for an option to save/output/export/send to

EndNote (sometimes labeled as “RIS format”) • Click “Open” to download records to EndNote library

Databases• Web of Science• FindMore• Google Scholar

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Method 2: Online search

Searches free databases and library catalogues within EndNote (e.g. our library catalogue, Library of Congress)

Steps• Go to Online Search Mode > More

• Select a free database or catalogue, e.g. NATL U of Singapore

• In the online search pane, search by exact title of book

• Copy the reference to Local Library Mode

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2. Select more

1. Click on Online Search Mode (Temporary Library)Search by the exact title

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Method 3: Import PDFs

Extracts references from PDF files. PDFs must contain a Digital Object Identifier (DOI) and is not a scanned document.Steps• File menu > Import • Choose either File or Folder• Change Import Option to PDF

NoteIf the author, title, journal, etc, fields are not auto-populated, then the PDF is of the incorrect format

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Method 4: Manual Inputting

Link to the video: http://youtu.be/30u5_b9d5D4

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Method 5: Import File

Requires saving references selected as a text file (*.txt) and importing it to EndNote library using an appropriate filter

Used for very few databases, e.g. Factiva, where the references cannot be exported to EndNote library directly

Refer to EndNote LibGuide> Importing references for the specific steps

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No limit to the number of references in each library but < 100,000 is recommended

Always move/copy/rename/delete both the main *.enl file & associated *.Data folder together

Always make a backup copy

Save as a compressed library (*.enlx) for larger files

Tips

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Groups provide a useful way of organising the references into subsets for easy viewing

Remove duplicatesReferences > Find duplicates

Custom groups

• References are added manually to each group

Smart Groups

• Uses search criteria to dynamically update references in them

Tips

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(MS Word)

Integrating references into your paper(Cite-While-You-Write)

EndNote Library

Direct export

Online search

Import PDF

Manual input

Import file

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EndNote toolbar in MS Word

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Method 1: Find Citationa. EndNote X6 tab:

Insert citation > Find Citationb. Search for a word in any field (e.g. title, author)c. Select the reference(s) > Insert into your paper

Method 2: Insert Selected Citation(s)a. In EndNote library, select the reference(s)b. Go to Word and place cursor at insertion pointc. Click on Insert Citation > Insert Selected Citation(s)

Insert citations

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Edit & remove references

a

b

a. Remove a citation if you no longer want to cite it. Edit a reference here instead of changing it manually on the Word document.

b. Use this to exclude author or year in the in-text reference, or add page number.

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Change style & create a bibliography To change the citation style

Style > Select Another Style…

To create a bibliography section Click on bottom right corner of

Bibliography group > Layout > Bibliography title

Type “References”

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Field shading setting in WordTop left corner: Drop down arrow > More Commands > Advanced> Show document content > Field shading > change to “Always”

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1

4

3

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Back up your libraryMethod 1: Save a copy• File > Save a Copy…• Creates an exact copy of the EndNote library & its

associated folder, e.g.

Method 2: Compress library• File > Compressed Library • Saves the *.enl file and *.Data folder as

a compressed file, e.g. • To restore,

File > Open > Open Library…

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Travelling library Creates an EndNote library (new) from the references

used in a paper

EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library

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Convert to plain text EndNote X6 tab

> Bibliography group > Convert Citations and Bibliography> Convert to Plain Text

Save the plain text Word document created (with no field codes) under a NEW name

Keep the original document with the field codes as your master file

Remove field codes before sending document to a publisher

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EndNote vs EndNote Web (http://www.myendnoteweb.com) Feature EndNote EndNote Web

Organize references Yes YesStore and cite images and objects Yes YesFind full text articles automatically Yes NoLink to PDF files Yes YesFormat bibliographies Yes YesOnline database searching Yes YesImport filters for online databases 700+ predefined; create your own 700+ predefinedOperating System Mac OS X & Win Win, Mac & LinuxAccess to references Desktop & Network Web browserMulti-user access (network or Web) No Yes# of output styles 5,000+ predefined; create your own 3,400+ predefinedDatabase size Unlimited UnlimitedMax # of References Unlimited 25,000Max # of fields 52 50Max # of Reference Types 46 39Create table and figure lists Yes NoSubject Bibliography Yes NoSpell Check Yes NoCreate a list of "favorite" styles Yes YesReference grouping Yes YesCreate Smart Groups for instant sorting Yes NoAdvanced searching capabilities Yes NoSearch across multiple databases Cite While You Write No

Integrated in MS Word Cite While You Write Cite While You Write (optional installation)

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EndNote resources

NUS Libraries GuideEndNote Guide

Thomson ReutersEndNote X6 Online User Guide (PDF or HTML)Endnote Training YouTube Channel EndNote Updates Output Styles Connection Files Microsoft Word Templates Frequently Asked Questions

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Managing references using

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Websites

HyperText Markup Language (HTML)

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What is LaTeX?

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About LaTeX• A document markup language & document preparation

system for high quality typesetting

• Based on TeX, a low-level markup and programming language created by Donald Knuth in 1977 for use in computer typesetting

• A LaTeX document is a plain text file containing the document content with additional markup

• When the source file is processed by the macro package, it produces documents in several formats (DVI, PDF, PostScript, PNG, JPEG, etc)

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Using LaTeXRequires a bunch of tools, minimally,• TeX distribution - a collection of packages and programs

(compilers, fonts, and macro packages)

• Text editor E.g. TeXworks, LyX (Windows, Linux and Mac OS), TeXstudio (cross platform open source), WinEdt (Windows), etc

• Viewer (DVI or PDF)

TeX distributions DescriptionsMacTeX TeX Live based distribution for Mac OS XMiKTeX For WindowsTeX Live Cross-platform

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Method 1: Embed the references at the end of the LaTeX document as shown in the following example.Just before the \end{document} command,

\begin{thebibliography}{9} \bibitem{lamport94} Leslie Lamport, \emph{\LaTeX: A Document Preparation System}. Addison Wesley, Massachusetts, 2nd Edition, 1994.\end{thebibliography}

Create a bibliography in a LaTex document

Start

Actual reference

End

Unique ref_key

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Use the \cite command to cite references within the text

List of references used in document

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Create a bibliography in a LaTex document

Method 2: Using the ancillary tool BibTeX

BibTeX provides for the storage of all references in an external, flat-file database which can be linked to any LaTeX document. Citations can then be made to any reference that is contained within the file.

A BibTeX database is a plain text file and is stored as a *.bib file which is easily edited using a GUI management system such as JabRef or Mendeley (cross platform)

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\cite{bibtex_key}

\bibliographystyle{plain}\bibliography{bib_filename}

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Sample of a BibTeX entry bibtex key (unique)

@article{greenwade93,author = "George D. Greenwade",title = "The {C}omprehensive {T}ex {A}rchive {N}etwork ({CTAN})",year = "1993",journal = "TUGBoat",volume = "14",number = "3",pages = "342--351"}

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JabRef

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JabRef • Is an open source reference management software

(Free)• Current version 2.9.2, http://jabref.sourceforge.net

• Is Java-based, so is platform/OS independent• Uses BibTeX files (*.bib) as its native format• Provides a easy-to-use GUI for editing BibTeX entries• Provides filters to import other file format (e.g.

*.ris) and data from databases such as Medline, JSTOR, etc

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Exercise• Create a *.bib file in JabRef• Import references from – Web of Science– Scopus– FindMore– Google Scholar

• Generate bibtex keys• Create groups to manage bibtex entries• Find duplicates• Export > HTML table (with abstract & bibtex)

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BibTeX key auto generation

Shows the bibtex format of the reference

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Exchange between EndNote & JabRef

EndNote file(*.enl)

JabRef(*.bib)

Plain text file (*.txt)

Export

Using Output style: BibTeX Export

Direct Import

*.risFile of types: RIS (*.ris)

Direct Import

Note: BibTeX key will not be generated by EndNote

Change file extension from *.txt to *.bib

Export

Import option: Reference Manager (RIS)

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Useful resources

LaTeX, http://latex-project.org/

MiKTeX, http://miktex.org/

JabRef, http://jabref.sourceforge.neto JabRef user manual

LaTeX wikibook TeX Users Group, http://www.tug.org/

Tame the BeaST: the B to X of BibTeXBy Nicolas Markeyhttp://www.lsv.ens-cachan.fr/~markey/BibTeX/doc/ttb_en.pdf

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Feedbackhttp://tinyurl.com/b99x622