Bharatiya Jain Sanghatana asserts the moral right to …bjsindia.org/.../PDFs/SS_Documents/SOP_Parichay_Sammelan.pdfBharatiya Jain Sanghatana asserts the moral right to be named as

Bharatiya Jain Sanghatana asserts the moral right to be named as the author of

the documents contained in this booklet. No part of this booklet may be

reproduced or utilized in any form or by any means, electronic or mechanical,

including photocopying, recording or any information or retrieval system, without

permission in writing from the publisher.

First published on October 2009

Published by:

Bharatiya Jain Sanghatana (BJS),

Level 8, Muttha Chambers II,

Senapati Bapat Marg,

Pune- 411016.

Tel: 020-6605-0000

Fax: 020-6605-0011

Email: [email protected]

Website: www.bjsindia.org

Typeset in-house in Trebuchet MS

For private circulation only

INDEX

1. Introduction …………………………… 1

2. Policy …………………………… 3

3. Scope of Parichay Sammelan …………………………… 3

4. Desired Education Qualification …………………………… 4

5. Preparation for the Event …………………………… 7

6. Date & Venue …………………………… 7

7. Promotion & Publicity …………………………… 8

8. Preparation of Database …………………………… 9

9. Book Printing …………………………… 11

10. PowerPoint Presentation …………………………… 12

11. Registration Counter …………………………… 13

12. Hall Arrangement …………………………… 13

13. Catering Arrangement …………………………… 10

14. Conduct of Parichay Sammelan …………………………… 14

15. Spot Registration …………………………… 15

16. Entry …………………………… 15

17. Conduct of Interview …………………………… 16

18. Interactive Session …………………………… 17

19. Financial Viability …………………………… 18

20. Post Action Activities …………………………… 18

21. Suggested Requirement of Manpower …………………………… 19

22. Annexure/ Sample of different documents …………………………… 20

This document requires following approvals:

Distribution This document has been distributed to

SOP Number: Revision: Effective Date: DD/MM/YYYY

Document Catalog Number:

Author: Title: YYPS

Name: Title:

Name: Title:

Yuvak Yuvati Parichay Sammelan

Introduction

Marriage is that relation between man and woman in which the independence is

equal, the dependence mutual, and the obligation reciprocal.

Shri. Shantilalji Muttha, the founder & National President of BJS through his practical

understanding of social issues and problems faced by the Jain community, decided to

commit himself and the BJS to solving these problems. Shri Muttha decided to first

start working on marriage-related issues, which he thought would have a long-term

impact on the Jain community. He is recognized as the pioneer in establishing the

custom of mass marriages as a respectable social practice, accepted by all sections of

society. The first mass marriage was held in 1985, thereafter it is being held every

year, in 1988 a record 625 couples were married. Mass marriages helped in drastic

reduction of wasteful expenditure.

In olden days, the aged persons of the Community used to search suitable matches for

their children in all communities especially in Jain Community. They had sufficient

time to serve the society. But now in the present modern scenario, even the parents

do not have sufficient time for their children. The declining sex ratio, more girls

getting educated as compared to boys and the preference of girls for boys settled in

cities... these are the factors creating an unbalanced situation in arranging marriages.

Globalization, higher education and changing lifestyle has brought changes in attitude

also. Families are now open to idea of youngsters choosing life partner of their

choice. However, youth in their single-minded pursuit of career find it difficult to

locate a partner of their choice. Though the means of communication have increased

manifold, parents can connect with each other and exchange data much more easily

but it has not resulted in easy decision-making, on the contrary increased expectation

and choices have made the task more difficult.

Bharatiya Jain Sanghatana (BJS)

Parichay Sammelan is the answer to many of these problems, it blends in it all the

traditional advantages, such as authenticity and trust, larger community help line and

a ready made database which is checked and authenticated. It provides a ready made

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platform for prospective brides and grooms to find their life partners, thus simplifying

the process of the most important decision of one's life -- marriage. It saves the

money & time and also makes the parents least worried in the matters of marriage of

their wards. Now Parichay Sammelan are held in almost all communities and it has

become a most useful program.

BJS also urges all its volunteers at all levels to organize such Sammelans for socially

ostracized people such as widows, handicapped individuals and divorcees. There are

large number of youths in villages who are uneducated and even unemployed they

also need to be helped in providing required support in their rehabilitation. The

challenges faced by this section of society are much harsher and there are no easy

solution for them. Arranging remarriages for these people is also a burning need of

the community. Efforts should be made by each State Head to organize one such

sammelan in a year in their area of responsibility.

These Parichay Sammelan provides enormous preferences. For the last 20 years it has

been conducted as a need based program of Jain community.

Objectives of Parichay Sammelan:

Provide a broad platform for prospective Yuvaks & Yuvatis for choosing a life

partner

Provide a comfortable and congenial atmosphere to meet and interact.

Provide an opportunity for interaction between the families

Provide a comprehensive database of all the candidates for information of

families

Reduce expenditure and save valuable time

Easy way for communication and further follow up

Gives an opportunity for Boys/Girls to speak out their mind, which is not

feasible in the traditional manner of family meetings.


Create bonding and trust.

2

Policy:

As per the guidelines given by Shri Shantilal Mutha, Founder & National President of

BJS, Yuvak Yuvati Parichay Sammelan should be held at various levels as under.

a. Minimum one Yuvak Yuvati Parichay Sammelan per year in every state having

BJS presence (less Maharashtra)

b. Minimum one Yuvak Yuvati Parichay Sammelan per year in all Regions of

Maharashtra less Pune.

c. Minimum four YYPS per year by Pune Head Office as under

One Sammelan for Oswal/Shwetamber Samaj

One Sammelan for Digamber Samaj

One Sammelan for Gujarati Samaj

One Sammelan for widow/widower, divorce and physically challenged

boys/girls.

The Parichay Sammelan must cover the entire Jain community.

Scope of Parichay Sammelan

The Parichay Sammelan are being conducted from time to time at different places by

the BJS. The executive committees at various levels will decide on the need, venue

and date of the forthcoming event. The day is carefully chosen so as to facilitate

maximum participation by all prospective candidates and their parents / guardians.

This event is open to the Jain Community, irrespective of the sect or sub-sect to

which they belong.

The Parichay Sammelans are held for the following castes:

a. Parichay Sammelan for Highly Educated or Professional Graduate boys and girls

of Oswal Samaj

b. Parichay Sammelan for Educated or Graduate boys and girls of Oswal Samaj

c. Parichay Sammelan for Highly Educated or Professional Graduate boys and girls

of Digamber Samaj


d. Parichay Sammelan for Educated or Graduate boys and girls of Digamber Samaj

3

e. Parichay Sammelan for Highly Educated or Professional Graduate boys and girls

of Gujarati Samaj and Mandir Margi

f. Parichay Sammelan for Educated or Graduate boys and girls of Gujarati Samaj

and Mandir Margi

g. Parichay Sammelan for Widow/Widower, Physically challenged and divorced

candidates for all Sub Castes of Jain Community

h. Parichay Sammelan for General Category people of Jain Community.

Desired Education Qualifications:

a. Candidates who have completed their post graduation from Commerce, Science

and Arts branch i.e. (M.Com., M.Sc., M.A.)

b. Degree holder’s candidates from following branches i.e. Law, Technical,

Pharmacy, Medical or Surgeon (LLB, B.E., B.Pharm, M.B.B.S., B.H.M.S.,)

c. Degree holder’s from business institutes i.e. (C.A., ICWA, CS, MCS) etc.

d. Management Postgraduates i.e. (MBA, MCM, MPM)

e. Diploma holder’s after completion of graduation i.e. (D.T.L., Diploma in

Engineering etc.)

f. Specialized courses after getting degree i.e. (Computer course of more than

one year from approved institutes like NIT, Hotel Management, Hospital

Management etc.)

a. Graduate degree from Commerce, Science and Arts branch i.e. (B.Com., B.Sc.,

B.A., B.H.Sc.)

b. Diploma holders of all branches i.e. (Diploma in Engineering, Diploma in

Pharmacy)

c. Other Business courses (Hotel Management, Hospital Management, Fashion

Designing, Interior Decoration etc.)


(A) Highly Educated or Professional Graduate boys and girls of Oswal Samaj

(B) Educated or Graduate boys and girls of Oswal Samaj

4








Engineering etc.)



Management etc.)


B.A., B.H.Sc.)


Pharmacy)










(C) Highly Educated or Professional Graduate boys and girls of Digamber Samaj

(D) Educated or Graduate boys and girls of Digamber Samaj

(E) Highly Educated or Professional Graduate boys and girls of Gujarati Samaj and Mandir Margi

5


Engineering etc.)



Management etc.)


B.A., B.H.Sc.)


Pharmacy)



a. Information from the candidate, as to how his wife/ her husband died, whether

Death was natural or by accident should be ascertained.

b. It needs to be clearly ascertained whether the candidate is having a child or

not, and the kind of arrangement planned for the child after marriage. This

information should be known to all so that the prospective husband/wife are

aware of the responsibility they would be shouldering.

c. In case of a widow a written acceptance by the In-Laws is essential so that no

problems are faced after marriage.

d. Information regarding disability be taken from Candidate who are physically

handicapped and mentally retarded and be passed to all candidates. If possible

medical certificate to be taken.

e. It is mandatory for the Divorced candidate to provide proof that he/she is

legally divorced and Legal documents related to divorce be attached with their

application


(F) Educated or Graduate boys and girls of Gujarati Samaj and Mandir Margi

(G) Widow/Widower, Physically challenged and divorced candidates for all Sub castes of Jain Community

6

f. (Candidates whose divorce proceedings are still in process, or who do not

possess the legal documents shall not be eligible.)

g. Application forms for Parichay Sammelan in respect of each category be kept

separately i.e. Widow/Widower, Physically Handicapped, Mentally Retarded

and Divorced.

h. Any qualification of the candidate is accepted.

a. Candidates should be of marriageable age.

b. Candidates can be from any caste/sub-caste of the Jain Community.

c. Candidates may be from any economic background.

d. Education Qualification of the candidates is no bar.

Procedure for Parichay Sammelan

The event can be divided in the following stages.

Stage – I Preparation Parichay Sammelan

Stage – II Conduct of Parichay Sammelan

Stage – III Post conduct activities

STAGE I- Preparation for Parichay Sammelan

There are no secrets to success. It is the result of preparation, hard work, and

learning from failure. Any successful operation depends on the initial planning ,

forethought, matching resource mobilisation and timely action to maximise the

output. The preparation for the event can be summarised in the following steps.

a) Date & venue

The date will be decided by the National President / Secreatry and at State/Regional

level by State President/Regional President, the announcement for the event be

made two months in advance so as to provide enough time to the organisers to

conduct the event in an exemplary manner. The day should prefereably be a Sunday/


(H) General Category of Boys and Girls of Jain Community

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Holiday for maximum participation by the community. The venue be so chosen that it

can easily accommodate 500 or more people. It be easily accesscible and have plenty

of car parking space.

b) Promotion/Publicity

Maximum publicity be given to this event, not only in the State/ Region/

District the Parichay Sammelan is being organised, but also in other states

having BJS presence. All publicity material be sent to the office-bearers of

other states also: The following material is essential:

i.Promotional Leaflets (See Annexure-1):

This be distributed to members of the Jain Community, either in a socialgathering, house to house, or in the spiritual gatherings, if necessary, they may also be distributed with newpapers.

ii.Posters (See Annexure- 2):

This be put up at all Sthanks, Jain Mandir, Jain Congregation areas, Communitycenters and places with high Jain Population.

iii.Banners (See Annexure-3):

These be put up in a few prominent places in City/Rural areas for information of those who may not be reachable by other means.

iv.Press Note (See Annexure-4 & 5):

All local newspapers of the State, Region, District must release the Press Note at least two times within one month of the date of Parichay Sammelan.

v.BJS Website (See Annexure- 6):

A detailed write up on the forthcoming Parichay Sammelan together with theRegistration/ Application Form be pasted on the BJS Website. For this allmaterial be sent to Pune HO for Pasting on the website.

vi.Letters (See Annexure- 7)


Letters be written to office-bearers of other states informing them of the event and requisitioning their support. All publicity material be sent to them. It

8

must be ensured that all publicity material gives information from where the application forms would be available.

vii.Registration/ Application Form (See Annexure- 8):

Registration form will be customised for each type of Parichay Sammelan.Behind the form all eligibility conditions, rules & regulations will be printed. Fees, if required, would also be mentioned.

viii.Local TV Network:

If possible information of the event be put in the local TV network as movingstrip on TV Screen.

c) Follow up:

It is essential that all persons/office bearers who have been sent the publicity

material are spoken to on telephone and confirming the following.

i. Receipt of publicity material

ii. Placing of material at declared locations

iii. Requesting them to send any applications received by them

iv. Answering any querries

v. Forwarding e-mails to eligible candidates of earlier Parichay Sammelan

(See Annexure- 9)

vi. Phone calls to eligible candidates of earlier Parichay Sammelan

vii. SMS to eligible candidates of earlier Parichay Sammelan (See Annexure- 10)

viii. Confirmatory SMS to registered candidates (See Annexure- 11)

d) Preparation of Database: (See Annexure- 12)

The following process to be adopted

i. Receipt of filled forms from candidates together with the fees

ii. Check the form to ensure all columns have been filled correctly and legibly

iii. Check that the fees (if applicable) is accompanied with the form correctly


iv. Enter the detail in the “Data Entry Form” of the software of Parichay

Sammelan

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v. Allot a Registeration No. to the candidate and write it on the physical form and

on the software

vi. Scan the photograph of the candidate and paste it against the name of

candidate through the ‘Querry’ and ‘Photo Print Male’Female’ formats of

Database

vii. Data of all candidates will be filled likewise as above

viii. File all Application Forms of Girls & Boys Separately

The presentation will automatically pick-up the rquired data from the “Data Entry

Form” and project it on screen depending upon the fields required for presentation

projection. A picture of the Data Entry Form as seen on the computer screen is

attached for your information.

e) Allotment of Badge Nos.: (Sample of Badges attached) (See Annexure- 13)

i. Female candidates will be alloted Nos. from Sr. No. 1 to the last number of

the girl candidates who has registered e.g. If 50 girl candidates have

registered for Parichay Sammelan then Badge Nos. will be from 1 to 50

ii. Some girl candidates will also come for spot registration . They will be alloted

Badge Nos. from 51 onwards. It is to be estimated, how many girls are likely

to come for spot registration. That many numbers will be blocked before

starting boys badge numbers.

iii. Boys badge numbers will start after the last number of the girl candidates e.g.

girls registered are 50 and numbers plus blocked for girls for spot registeration

is from 51 to 100, then boys badge Nos. will start from Sr. No. 101 onwards.

iv. The entry of these badge Nos. will be made in the software of Parichay

Sammelan manually

f) Pasting of Photograph: (See Annexure- 14)

Photographs of the candidates will be scanned and pasted against their names in the

software of Parichay Sammelan on the excel sheet generated by the software under

“Tables” windows.

Bharatiya Jain Sanghatana (BJS) 10

g) Proof Reading: (See Annexure- 15)

Before printing the Parichay Sammelan booklet, it is essential to do proof reading.

The Parichay Sammelan software automatically generates the proof reading format

together with the alloted badge Nos. A print out of the pages is required to be taken

out and every word is checked against the physical form held for correctness,

spelling, capital letters etc. If required changes are made in the “Data Entry Format”

of the software, these get automatically corrected in Proof Reading/ Booklet format.

h) Educational Analysis ( See Annexure – 16)

After the proof reading is done, an Educational Analysis of the Candidates is carried

out separately for boys and girls. The software automatically carries out this task

from the database.

i) Book Printing:

Once the proof reading is done the bookprinting can take place. The followingformat will be observed.

i. Front Cover: ( See Annexure – 17 )

Logo of BJSName of BJSName of Shri Shantilal Mutha, Founder & National PresidentFor whom Parichay Sammrlan is being heldDate and DayAddress of Pune HO, local BJS office, website etc.

ii. Front Inside cover will have the Index and the copywright statement.(See Annexure- 18)

iii. Pages 1&2 will contain a brief about BJS and a short write-up onvarious activities/ programes of Social Service Wing, Education and Disaster Management Wings. (See Annexure- 19).


iv. Subsequent pages to contain photographs of girl candidates followedby their bio-data and then photographs of boy candidates followed by their bio-data. It will be ensured that the Serial No. (i.e. Badge No.) of the photograph of the girl/boy matches that of the bio-data and the badge No. given to the candidate on the Parichay Sammelan day. All these numbers to be the same. (See Annexure- 20)

11

v. After all the photographs, bio-data pages are over, the next page shallgive out the “Education Analysis of Candidates”. On the reverse of it, space will be provided for writing notes by the guardians. (See Annexure-16)

vi. The next page shall have four interaction slips for parents who wish to interact with parents of other guradians. (See Annexure-21)

vii. Back cover inside face have a write up of the history of the local BJS center and various programes that they have conducted.

viii. Back cover outside to have the Activities & Programes of BJS showing the Geographical coverage. (See Annexure-22)

j) PowerPoint Presentation: (See Annexure- 23).

This is the final presentation that will be projected on the Screen while the

candidates are being interviewed. The software automatically extracts the data from

the “Data Entry Form” on the PowerPoint Presentation. The details shown in the

presentation are shown in the Powerpoint Presentation window print below.

k) Participants Kit: The list is given below.

Parichay Booklet -1Pen -1Candidate and Parents Badge -1 SetInteraction Slip -1Few Toffees -6 to 8 Pieces

l) Volunteer Badges: (See Annexure- 24)

Besides the badges for the candidates/ guradians, all volunteers involved in the

organisation of the Parichay Sammelan must wear these badges at all times.

m) List of Candidates:

An alphabetical list of all candidates will be made (separately for Boys and Girls). The

list should contain the Badge No. of the candidate, alphabetical order of names and in

remarks column any special information the registration boys must know about the

candidates.


k) Registration Counter: (See Annexure- 25)

A registration desk will be established at the entrance of the main hall. There should

be three separate registration counters.

Registeration counter for Boy Candidates Registration counter for Girl Candidates Registration counter for Spot Registration

The registration executive will have an alphabetical list of all the candidates

registered so far. There will be separate lists for Boy and Girl Candidates at each

counter. This list along with the name of candidate will also have his/ her Badge No.

l) Hall Management: (See Annexure- 26)

The seating arrangements be done in Auditorium style. In the first row, the first six

chairs be kept vacant for Master of Ceremonie(MOC) and his team responsible for

presentation projection, calling of candidates, recording etc.


A stage of size 10’*8’*3’ (Height) be prepared over which 5 chairs be place in a curved

fashion as shown in the diagram. The sixth chair(Hot Seat) be placed in front of the

other five. The candidate being interviewed will sit on this chair. Behind the stage a

Banner of BJS is to be put as shown (See Annexure- 26). On the left side of stage a

projection screen be put. The projector will be placed on the coffee table placed in

front of the sitting arrangements for Master of Ceremony(MOC) team, Stationay

comprising of pencils, a note pad, post it pad be placed. Two bottles of water and

glasses also be placed on the table. Arrangements for video shooting & photography

should be available. PA system with mikes would be required and arranged as shown

in diagram, Laptop in which the PowerPoint Presentation has been loaded should be

connected to the projector. Generator Back up be arranged in case of power failure.

In case the venue is a Mandir/ Sthanak, then arrangements for footwear stand be

made outside the hall for people to remove their shoes before entering the hall.

13

m) Catering Arrangement:

Catering will be outsourced. Pure Jain Food will be served. Cost to be approved by

the chief organiser. A light breakfast, a lunch and evening tea with light snacks will

be arranged. All arrangements will be buffet style. Arrangements for clean drinking

water and washing of hands should be ensured.

n) General layout of the Venue:

It be ensured that candidates who are participating in Parichay Sammelan easily reach

the venue area. For this proper Sign posting, Parking areas and Security be arranged.

STAGE-II Conduct of Parichay Sammelan

The endeavour should be to create a congenial and friendly evironment so that the

candidates derive maximum benefit from the event.

a) Registration

As the candidates arrive within the Hall Premises they be guided to the

registration counter for Boys or Girls as the case may be.

The executive at the counter will ascertain the name of the candidate, check

it from the alphabetical list he has, see which badge No. it confirms to. He

will then pick up the participants kit containing the badge No. and hand it

over to the candidate.

While handing over the kit he will brief the candidates on the contents of the

kit, inform him/her that the badges be worn at all times, otherwise entry

would be denied. He will inform that the yellow badge is for the candidate

and the blue ones for the guardians. The time for start of the event be also

informed.

The executive will take the signatures of the candidate on the list as a

confirmation of his/her arrival and receipt of kit.


The registration will be done by the candidate himself and not by their

guardians. If the guardians are not accompanied by the candidates, they will

14

not be permitted entry unless specifically allowed by the State President/

Regional President / Chief Organiser in writing on note.

After Registration the Participants be guided to the Breakfast/ Snacks area for

refreshments before entering the hall for the event.

The executive, simultaneously will write the badge No. of the candidate on

post it pads. As soon as a group of five candidates register, their Nos. be sent

to the MOC. Similarly, the next five badge Nos. will be sent. This activity will

continue for boys, girls and for spot registration also. This is essential, so that

the candidates are called in order of their arrival and not in an ad-hoc

manner.

b) Spot Registration

Candidates who could not register themselves earlier will be registered at this

counter. The candidate will first be asked to fill the application form and pay

the requsite fee to the executive. Two photographs will be taken, the form

will be checked for corectness. A registration No. (Badge No.) will be alloted

in sequence to the last registered No. of boy or girl. The name and Badge No.

of the candidate will be written on the blank list provided for spot

registration. Signature of the candidate taken on the list. Thereafter, the

same procedure will be followed as for registered candidate.

Once the spot registration counter is closed, the executive will, on an excel

format colate all the data of all the spot registered candidates and take print

outs equal to the No. of all the participants, will be distributed to all the

candidates accordingly.

It is essential that a laptop and a printer is kept at this counter and the

executive responsible for this counter is familiar with computers.

c) Entry:


Entry into the Parichay Sammelan Hall will strictly be for only those people who have

been alloted badges and are wearing them. Anyone not wearing the badge will not be

permitted in the Hall.

15

d) Intial Briefing:

The entire audience of Parents and their wards needs to be briefed about the conduct

of entire proceeding for the successful conduct of the program. The briefing should

include the following points.

Likely time to be taken

Basic rules of participation

Obligation of participation

Use of Badge no.

Conduct of Interview

Basic format of Interview

Interaction Session

Methodology of Interaction

Explaining the Parichay Sammelan booklet

Any other information

e) Conduct of Interview

This is the most important portion of the entire proceedings. Here the candidates gets

an opportunity to express, talk about his/ her choices, preferances, and expectation

etc. The parents and other candidates also get a chance to see and hear the

candidates. Every candidate is called upon the ‘HOT SEAT’ to answer the querries

raised by the interviewer. The interviewer should help the candidates to gain their

normal posture, overcome their nervousness, and drive the conversation in such a

manner to derive maximum information which the other parents may be interested

in. The interviewer should aim at the following points.

Help the candidates to overcome their nervousness and gain normal posture

Develop a rapport with the candidates


Questions and querries should be asked in a friendly manner so that the

candidates are encouraged

16

General focus should be upon family background, place of residence,

education, job, likely choices, expectation, family details, hobbies,

achievement, horoscope

Candidates privacy and choice of not answering any query should be respected

Interviewer, must keep track of the time, lunch should be observed as

scheduled. Adequate time (at least 2 hours) must be set aside at end of

interviews for Interactive Session.

f) Interactive Session

In the interactive session opportunity is given to parents & candidates to meet and

have a word personally with other candidates & their parents to whom they think are

matching their criteria.

First, the parents of candidates have to fill up the Interaction slip in that they have to

first write their candidature No. and after that No. of Candidate with whom they

want to meet. The volunteers present in hall collect those slips and give to the person

who is taking interview. The MOC announces the Badge Nos. who wish to inter-act,

the volunteers guide the parents of both the candidates to have a word at a place

pre-decide by the organiser of the program.


During the Sammelan a large number of Parents desire to interact with the parents of

other candidates. A summary of the same will be send to all as required to facilitate

further interaction directly with other parents. It will be ensured that BJS shall not

take any initiative to investigate into the candidates background or to get an alliance

fixed. This shall be the responsibility of the parents themselves.

17

Stage-III Post Conduct Activities

a) Financial Viability:

The complete event should be financially viable and all the expected expenditure

should be planned and should be within the allotted budget or the money collected

from the participants. The expected areas and share of expenditure should be as

follows.

Publicity & Printing Material 25%

Catering to include Breakfast, Tea & Lunch 40%

Reception & Hall arrangements 15%

Miscellaneous Expenses 20%

After end of Parichay Sammelan, a statement of Reciepts and expenditure will be

prepared and put up to National Secretary/ State President/ Regional President/

Chief Organiser etc.

b) Post Action Activites:

After action activities are also equally important and should be given due importance

and should be followed up immediatelly after the culmination of the main program.

Write Thank you letter to all the candidates who were present during the

Sammelan, one letter to all those candidates who were not be able to come

for Parichay Sammelan after doing registration, one letter to those candidates

who came for spot registration. (See Annexure- 27,28 & 29).

With the letter send Parichay booklet to those candidates who were not

present after doing the registration and to whom Parichay Book was not given

when they did on the spot registration.

Prepare a summary report of the entire event

Prepare a D.V.D. of entire Database of candidates and Keep it for the record.


Tally the Financial statement prepared.

______________________________________XXXXXXXXXXXXXX______________

18

Suggested Requirement of Manpower

1. Master Of Ceremony -1

2. Presentation Incharge -1

3. Assistant to MOC -1

4. Volunteer for Interaction -3

5. At Registration Counter -4

6. Messenger to give groups of candidate No. to MOC -1

7. Catering -1

8. Entry -2

9. Videoshooting -1

10. PA System -1

11. Seating Arrangements for Hall -3

__________


TOTAL 19 Nos.

19

Annexure

1. Promotional Leaflet

2. Sample of Poster

3. Sample of Banner

4. Sample of Press Note- Hindi

5. Sample of Press Note- Marathi

6. BJS Website

7. Sample letter addressed to Office Bearers/ Karyakarta’s

8. Application Form & Rules/ Terms and condition for Participants

9. Format of E-Mails for eligible candidates of earlier Parichay Sammelans.

10.Format of SMS to eligible candidates of earlier Parichay Sammelans.

11.Format of SMS for Registered Candidate

12.Data Entry Form.

13.Sample of Badges

14.Photograph Page

15.Proof Reading.

16.Educational Analysis.

17.Front Cover (Book Printing)

18.Front Inside Cover

19.Pages 1 & 2 of the Booklet.

20.Pages of candidates Bio-Data.

21.Sample of Interaction Slips.

22.Outside back cover of booklet.

23.Power Point Presentation

24.Volunteer badges.

25.Registration Counter.

26.Hall Arrangements.

27.Thanks giving letter to all participants.

28.Letter to those candidates who registered but didn’t attend.

29.Letter to those candidates who did Spot Registration.


30.Time lines for Yuva-Yuti Parichay Sammelan.

20

21

22

23

Press Note-Hindi Annexure IV

Bhartiya Jain Sanghatana (BJS)

vksloky tSu mPpf’kf{kr ;qod&;qorh;ksa ds

ifjp; lEesyu dk vk;kstu

iq.ks & vksloky tSu lekt ds mPpf’kf{kr ;qod&;qorh;ksa ds fy, Hkkjrh; tSu la?kVuk ¼chts,l½ us 06 flracj 2009 ¼jfookj½ dks o/kq&oj ifjp; lEesyu dk vk;kstu fd;k gSA bl ifjp; lEesyu es izksQs’kuy xzWT;q,V tSls baftfu;j] MkWDVlZ] lh-,-] odhy bR;knh ,oa iksLV xzWT;q,V & ,e-ch-,- ,e-lh-,-] ,e-lh-,e- ,e-dkWe-] ,e-,- bR;kfn izR;k’kh gh Hkkx ys ldsaxsA mPpf’kf{kr izR;k’kh;ksa dks fookg lEc/kh ;ksX; mes}kj ds p;u gsrw ;g ,d vuwBk iz;kl gSA viuk lkekftd mRrjnkf;Ro fuHkkus gsrq izfrc/n chts,l }kjk ;g lEesyu o/kZeku izfr"Bku] jRuk gkWfLiVy ds lkeus] vkWMh 'kks:e ds fiNs] lsukirh ckiV ekxZ] f’kokthuxj] iq.ks & 411016 esa gksxkA

bl lEesyu ds fy, izfo"V;k¡ Hkstus dh vafre rkjh[k 30 vxLr gksxhA bl rkjh[k rd mEehnokjksa dh izfo"V;k¡ Hkkjrh; tSu la?kVuk] eqFFkk psaclZ & 2] vk¡Bok ekyk] lgkjk gksVy ds lkeus] lsukirh ckiV ekxZ] iq.ks & 411 016 bl irs ij igqapuk vfuok;Z gSA

lEesyu esa lgHkkxh gksus gsrq izfo"V;k¡ ikus ds fy, chts,l ds iq.ks fLFkr eq[;ky; esa Jh- 'kf’kdkar equksr ls 020 & 66050000 @ 9420477052 bl nwj/ofu Øekad ij ;k [email protected] bl bZ&esy vkbZ Mh ij lEidZ djsaA

;g ,d fnolh; lEesyu 6 flracj dks lqcg 9 cts 'kq: gksxkA lEesyu esa mEehnokj dh mifLFkfr vfuok;Z gSA mEehnokj ds lkFk ds nks O;fDr;ksa dks izos’k fn;k tk;sxkA bl lEesyu es fgLlk ysusokys mEehnokjksa dh tkudkjh;qDr iqLrhdk mifLFkr mEehnokjksa dks fu%’kqYd nh tk;sxhA

chts,l fiNys 24 o"kksZa ls tSu lekt ds ;qod&;qofr;ksa ds fy, o/kq&oj ifjp; lEesyu dk vk;kstu dj jgh gSA lq;ksX; thoulkFkh <aw<us esa lgk;rk djus gsrq chts,l bl rjg ds lEesyu dk ges’kk vk;kstu djrh gSA

o"kZ 1985 esa LFkkfir chts,l] laLFkkid ,oa jk"Vªh; v/;{k Jh- 'kkafryky eqFFkk ds usr`Ro esa lekt lsok] vkink izca/ku rFkk f’k{kk ds {ks= esa jk"Vªh; Lrj ij lQyrkiwoZd dk;Z dj jgh gSA mi;ZqDr {ks=ksa ds ek/;e ls ns’k ds fodkl esa viuk ;ksxnku nsus gsrq chts,l izfrc/n gSA

24

Press Note- Marathi Annexure V


vksloky tSu mPpf’kf{kr ;qod&;qorhaalkBh ifjp; laesyu

iq.ks & vksloky tSu lektkrhy mPpf’kf{kr ;qod&;qorhaaalkBh “kjrh; tSu la?kVusP;k ¼chts,l½ orhus 6 lIVsacj 2009 ¼jfookj½ jksth o/kw&oj ifjp; laesyukps vk;kstu dj.;kr vkys vkgs- ;k ifjp; laesyuke/;s izksQs’kuy xzWT;q,V Eg.kts baftfu;j] MkWDVlZ] lh-,-] odhy bR;knh vkf.k iksLV xzWT;q,V & ,e-ch-,-] ,e-lh-,- ,e-lh-,e- ,e-dkWe-] ,e-,- bR;kfn mesn~okj Hkkx ?ksÅ 'kdrhy- mPpf’kf{kr mesn~ojkalkBh fookg;ksX; fuoM dj.;klkBh gk ,d iz;Ru vkgs- vkiys lkekftd mRrjnkf;Ro ikj ikM.;klkBh izfrc/n chts,l }kjk vk;ksftr gs laesyu o/kZeku izfr"Bku] jRuk gkWfLiVy leksj] vkWMh 'kks:eP;k ikBhekxs] lsukirh ckiV ekxZ] f’kokthuxj] iq.ks & 411016 ;sFks gksbZy-

;k laesyuklkBh izosf’kdk ikBo.;kph vafre rkjh[k 30 vkWxLV vkgs- ;kvk/kh mesnokjkaP;k izosf’kdk Hkkjrh; tSu la?kVuk] eqFFkk psaclZ & 2] vkBok etyk] lgkjk gkWVsyP;k leksj] lsukirh ckiV ekxZ] iq.ks & 411 016 ;k iRR;koj iksgp.ks vko’;d vkgs-

laesyukr lgHkkxh gks.;klkBh izosf’kdk feGo.;kdfjrk chts,lP;k iq.ks ;sFkhy eq[;ky;kr Jh- 'kf’kdkar equksr ;kaP;k’kh 020 & 66050000 @ 9420477052 ;k nwj/ouh Øekadkoj fdaok

[email protected] ;k bZ&esy vk;-Mh-oj laidZ lk/kkok-

gs ,d fnolh; laesyu 6 lIVsacj jksth ldkGh 9-00 oktrk lq# gksbZy- laesyukr mesnokjkus mifLFkr vl.ks vko’;d vkgs- mesnokjklkscr nksu O;Drhaaukp izos’k fnyk tkbZy- laesyukl mifLFkr jkg.kk&;k mesnokjkauk mesnokjkaph ifjp; iqfLrdk eksQr ns.;kr ;sbZy-

ekxhy 24 o"kkZiklwu chts,l tSu lektkrhy ;qod&;qorhaalkBh o/kw&oj ifjp; laesyukps vk;kstu djr vkgs- vuq#i thoulkFkh 'kks/k.;kr ;qod&;qorhauk enr dj.;klkBh chts,l v’kk izdkjP;k laesyukps usgeh vk;kstu djr vlrs-

1985 e/;s LFkkiuk >kysyh chts,l laLFkkid o jk"Vªh; v/;{k 'kkafryky eqFFkk ;kaP;k usr`Rok[kkyh lekt lsok] vkiRrh O;oLFkkiu o f’k{k.k ;k rhu {ks=kr jk"Vh; Lrjkoj ;’kLohi.ks dke djr vkgs- ;k rhu {ks=kaP;k ek/;ekrwu ns’kkP;k fodklkr vkiys ;ksxnku ns.;klkBh chts,l dfVc/n vkgs-

25


Annexure VI

BJS WEBSITE (Annexure-VI)

26

Letter to Office Bearers/Karyakartas Annexure VII

tkod Ø-% chts,l@eq-dk- fnukad% 19 tqykbZ 2009

izfr]

Hkkjrh; tSu la?kVuk

fo"k;% mPp f’kf{kr ,oa izksQs’kuy Lukrd vksloky tSu ;qod&;qofr;ksa dkifjp; lEesyuA

t; ftusanz]

vksloky tSu mPp f’kf{kr ;qod ;qofr;ksa dk ifjp; lEesyu iq.ks esa fnukad 6 flracj2009 dks Hkkjrh; TkSu la?kVuk us vk;ksftr fd;k gSA lekt esa O;kIr fookg laca/khleL;k dk lek/kku djus gsrq bl lEesyu dk vk;kstu o/kZeku izfr"Bku] jRukeseksfj;y gkWfLiVy ds lkeus] vkWMh ’kks :e ds ihNs] lsukifr ckiV ekxZ iq.ks&411016esa fd;k x;k gSA bl lEesyu esa mUgha ;qod ;qofr;ksa dks ’kkfey fd;k tk;sxk tksiksLV xzstq,V fMxzh /kkjh ;k izksQs’kuy xzstq,V gksaxsA lkekU; xzstq,V tSls& ch-,-] ch-dkWe-] ch,llh bR;kfn ;k fMIyksek gksYMlZ dks ’kkfey ugha djsaxsA

ge vkids }kjk bl lEesyu ds izpkj izlkj dh vis{kk j[krs gSa ftlls vf/kd lsvf/kd yksxksa dks bl ckjs esa tkudkjh gks lds vkSj os bl lEesyu esa ’kkfey gks ldsaA vkids ek/;e ls ;qod ;qofr;ksa ds fy, mi;qDr eSp <wa<us esa enn gks ldsxhA vki bl dk;ZØe ds ckjs esa fofHkUUk ek/;eksa tSls& ,d nwljs ls laidZ }kjk] LFkkuh;lekpkj Ik=ksa esa bl ckjs esa lekpkj nsdj Hkh tkx:drk QSyk ldrs gSaA T;knk lsT;knk izpkj ds fy, izeq[k LFkkuksa tSls& eafnj] LFkkud] Hkou bR;kfn esa iksLVlZ Hkhfpidk ldrs gSaA

ge vkids fy, dqN QkeZl izsf"kr dj jgs gSaA ftUgsa mEehnokjksa }kjk Hkjdj gesa Hkstukvko’;d gSA bl QkWeZ ds lkFk 500 :i;s dk fMekaM Mªk¶V BJS Parichay Sammelan,(payable at Pune) layXu djuk t:jh gSA ;fn vkidks vfrfjDr QkWeZ dh t:jr iM+rh gS rks vkids }kjk bu QkWeZl dh QksVks dkWih dh tk ldrh gSA

bl dk;ZØe ds QkWeZl vkSj iksLVlZ gekjh osclkbZV www.bjsindia.org ij Hkh miyC/k gSaA t:jr iM+us ij bUgsa MkmuyksM fd;k tk ldrk gSA

vU; fdlh tkudkjh ds fy, Jh ’kf’kdkar equksr& 9420477052 vkSj Jh fou;vxzoky&9823149423 ls laidZ djsaA

/kU;okn

vkidk Lusgkafdr

izQqYy ikj[kjk"Vªh; lfpo


28

29

Email - Information of PS Annexure-IX


E-MAIL for Parichay Sammelan Bhartiya Jain Sanghatana (BJS) is orgainising a Yuvak-Yuvati Parichay Sammelan for Postgraduate and Professionally graduate Oswal Jain at 9 am on 6th September 2009 at Vardhaman Partishthan, Opp. Ratna Memorial Hospital, Behind Audi showroom, Senapati Bapat Marg, Shivajinagar, Pune-411016. For registeration please send entry form earliest. Last date of receipt of forms is 30th August 2009. Form is attached with mail and Also can be downloded from website www.bjsindia.org . Please do read the Terms & conditions of Parichay Sammelan carefully. For further details please contact Shashi-9420477052 or 020-6605 0000.

Thanking you.

Regards.

30

SMS - Information of PS Annexure-X


SMS for Parichay Sammelan BJS Parichay samelan for Postgraduate & Profesionally graduate Oswal Jain on 6/9/09 at Pune. Contact Shashi-9420477052 www.bjsindia.org last date for form30 Aug

31

SMS To Registered Candidates Annexure XI


SMS to Registered Candidates Your application to BJS Parichay Samelan accepted, you are cordially welcome to Vardhaman Pratishthan on 6Sep at9: 30am come early to get front seat-Regards BJS

32


Annexure XII

DATA ENTRY FORM (Annexure-XII)

33

34


Annexure XIV

PHOTOGRAPH PAGE (Annexure-XIV)

35


Annexure XV & XX

PROOF READING (Annexure-XV & XX)

36


Annexure XVI

EDUCATIONAL ANALYSIS OF CANDIDATES (Annexure-XVI)

37

38

39

40

41


Annexure XV & XX

PROOF READING (Annexure-XV & XX)

42

43

44

45


Annexure XXIII

POWERPONIT PRESENTAION (Annexure-XXIII)

46

47

Registration Counter Layout Annexure- XXV


REGISTERATION COUNTERS

Welcome Kits for Candidates in Bunch of 10

NAME PLATE NEW REGISTERAION

NAME PLATE FEMALE REGISTERATION

NAME PLATE MALE REGISTERATION

Name list of registered candidates

with Post it Pads, Pens etc.

Table

TableChairs

48

Hall Arrangement Layout Annexure-XXVI

HALL ARRANGEMENT

Bharatiya Jain Sanghatana Banner

SpeakerSpeakerStage

Screen

Staircase

Camera

Projector Laptop

Hot Seat

Candidates& Parents

M.O.C.

Speaker Speaker

Seat for Next Group of Candidate

2 Micro Phones

Chairs for Candidates


Thank You Letter-Post Action Annexure- XXVII


Ref: BJS/HO/7747 Date: 10th September 2009 Dear Sir/Madam, Jai Jinendra, We thank you for your support and full participation in the Educated Oswal Yuvak Yuvati Parichay Sammelan held on 6th September 2009 at Vardhman Pratishthan, Pune. Realizing the social problems of our community in terms of time and cost incurred when finding the right match for our children, Shri Shantilalji Mutha, founder & National President of BJS took the bold step in organizing the Parichay Sammelan almost 25 years ago. Since than, these Sammelans are held all over the country regularly for our community under the banner of BJS, details are put on our website www.bjsindia.org. In Pune itself we hold four such Sammelans every year, one each for Oswal, Digamber, Gujarathi and Widow/ Widower, re-marriage and for Physically challenged children of our community. On 18th December 2009, we shall be organizing the Parichay Sammelan for Digamber Jains and on 9th Jan 2010, the Parichay Sammelan will be organized for Gujarathi Jains. Both will be held in Pune itself. We hope you will inform all your friends and relatives to spread the word around to participate with their wards in the Sammelan. Over the years, we have had tremendous support from every corner of our community, and we are confident, it has resulted in happy alliances for our children. We pray that you also would find a very suitable match for your child through this medium. During the Sammelan a large number of Parents had desired to interact with the parents of other candidates. We are sending you the information as required to facilitate your interacting directly with other parents. You may like to kindly get in touch accordingly and do a thorough enquiry at your end before fixing the alliance. Thanks & Regards Prafulla Parakh National Secretary.

Request made by Candidates No.

Request for interaction with Candidates No.

6 116 131 132 1348 138 14510 119 12229 122 127 13630 13833 12537 122 13243 108 119 125 12650 108 12651 12557 108 122 125 13964 10966 14771 116 122 125 139

Request made by Candidates No.

Request for interaction with Candidates No.

74 138 13979 109 12580 106 109 110 13880 132 14983 13384 104 109 125 132105 22 35112 79 85127 14 15 16 66131 24 63132 38138 21 65 66144 15149 44 57

50

Not Attended PS- Post Action Annexure- XXVIII


Ref: BJS/HO/7748 Date: 10th September 2009 Dear Sir/Madam, Jai Jinendra, We had received your request form to attend the Educated Oswal Jain Parichay Sammelan, conducted on 6th September 2009 in Vardhaman Pratishthan, Pune and as per guidelines mentioned behind the form you were requested to be present in Parichay Sammelan with parents/guardians. However, due to some unforeseen circumstances you were not able to be present. We are therefore sending you the Parichay booklet giving all necessary information on candidates seeking alliances through this medium. Realizing the social problems of our community in terms of time and cost incurred when finding the right match, Shri Shantilalji Mutha, founder & National President of BJS took the bold step in organizing the Parichay Sammelan almost 25 years ago. Since then, these Sammelans are held all over the country regularly for our community under the banner of BJS. In Pune, itself we hold four such Sammelans every year, one each for Oswal, Digamber, Gujarathi and Widow/Widower, re-marriage and for Physically challenged children of our community. On 18th December 2009, we shall be organizing the Parichay Sammelan for Digamber Jains and on 9th Jan 2010, the Parichay Sammelan will be organized for Gujarathi Jains. Both will be held in Pune itself, details are put on our website www.bjsindia.org. We hope you will inform all your friends and relatives to spread the word around to participate with their wards in the Sammelan. Over the years, we have had tremendous support from every corner of our community, and we are confident, it has resulted in happy alliances. We pray that you also would find a very suitable match through this medium. Thanks & Regards Prafulla Parakh National Secretary

51

Spot Registration Letter-Post Action Annexure- XXIX


Ref: BJS/HO/7786 Date: 10th September 2009 Dear Sir/Madam, Jai Jinendra, Due to some unforeseen circumstances you were not able to be register yourself for Parichay Sammelan held on 6th September 2009 as such your candidature was accepted on spot on your arrival at Vardhman Pratishthan and you could not be given the Parichay booklet on your request. We, therefore, are sending you the Parichay booklet giving all necessary information on candidates seeking alliances through this medium. Realizing the social problems of our community in terms of time and cost incurred when finding the right match, Shri Shantilalji Mutha, founder & National President of BJS took the bold step in organizing the Parichay Sammelan almost 25 years ago. Since then, these Sammelans are held all over the country regularly for our community under the banner of BJS. In Pune, itself we hold four such Sammelans every year, one each for Oswal, Digamber, Gujarathi and Widow/Widower, re-marriage and for Physically challenged children of our community. On 18th December 2009, we shall be organizing the Parichay Sammelan for Digamber Jains and on 9th Jan 2010, the Parichay Sammelan will be organized for Gujarathi Jains. Both will be held in Pune itself, details are put on our website www.bjsindia.org. We hope you will inform all your friends and relatives to spread the word around to participate with their wards in the Sammelan. Over the years, we have had tremendous support from every corner of our community, and we are confident, it has resulted in happy alliances. We pray that you also would find a very suitable match through this medium. Thanks & Regards Prafulla Parakh National Secretary

52

53