BEYOND TRAFFIC - d3hzplpmmz6qe4.cloudfront.net › 2019-07 › Columbus Smart … · Volume 1: Budget Application BEYOND TRAFFIC: The Smart City Challenge Phase 2 July 29, 2016 NOTE:

BEYOND TRAFFIC: The Smart City Challenge

PHASE 2 July 29, 2016 | Solicitation No. DTFH6116RA00002

SUBMITTED BY:

Volume 2: Budget Application

Solicitation No.: DTFH6116RA00002

Volume 1: Budget Application

BEYOND TRAFFIC: The Smart City Challenge Phase 2 July 29, 2016

NOTE: The Technical Application and Budget Application update dated July 29, 2016 is based on current knowledge of partnership agreements. Any new partnership agreements may affect the technical proposal and budget requiring updates/amendments in the future.

BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 i

TABLE OF CONTENTS Page

Application Standard Forms .......................................................................................................................... 1

SF424 ..................................................................................................................................................... 1

SF424A ................................................................................................................................................... 4

SF424B ................................................................................................................................................... 7

SF LLL .................................................................................................................................................... 9

Cost/Budget Information ............................................................................................................................. 10

Budget Application Narrative ................................................................................................................ 10

Organizational Information .......................................................................................................................... 17

Letters of Commitment ................................................................................................................................ 22

Application Standard Forms

Application for Federal Assistance SF-424

* 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s):

D Preapplication �New I

� Application D Continuation * Other (Specify)

D Changed/Corrected Application D Revision I

* 3. Date Received: 4. Applicant Identifier: lo7 /08/2016 I I I

5a. Federal Entity Identifier: 5b. Federal Award Identifier:

I I I

State Use Only:

6. Date Received by State: I I 17. State Application Identifier: I8. APPLICANT INFORMATION:

• a. Legal Name: lei ty of Columbus

• b. Employerrraxpayer Identification Number (E\N/TIN): * c. Organizational DUNS:

1316400223 I 16096795480000 I d. Address:

* Street1: 150 West Gay Street

Street2: I * City: lcolurnbus I

County/Parish: I Franklin I * State: I OH: Ohio

Province: I I

• Country: I USA: UNITED STATES

* Zip / Postal Code: 143215-9004 I e. Organizational Unit:

Department Name: Division Name:

I Department of Public Service I I

f. Name and contact information of person to be contacted on matters involving this application:

Prefix: !Ms. I * First Name: IAparna

Middle Name: I I * Last Name: loial

Suffix: I I Title: I Deputy Director of Public Service I Organizational Affiliation:

I

* Telephone Number: 1614-645-6671 I Fax Number: 1614-645-7805

* Email: [email protected]

I

I

0MB Number: 4040-0004 Expiration Date: 8/31/2016

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BUDGET APPLICATION | July 29, 2016 | Solicitation No.: DTFH6116RA00002 1


* 9. Type of Applicant 1: Select Applicant Type:

le: City or Township Government I Type of Applicant 2: Select Applicant Type:

I Type of Applicant 3: Select Applicant Type:

I * Other (specify):

* 10. Name of Federal Agency:

u. s. Department of Transportation/FHWA I 11. Catalog of Federal Domestic Assistance Number:

120 .200 I CFDA Title:

!Highway Research & Development

I * 12. Funding Opportunity Number:

IDTFH6116RA00002 I * Title:

Beyond Traffic: The Smart City Challenge -- Phase 2

13. Competition Identification Number:

I Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):

City of Columbus, Franklin County, Ohio .docJ I Add Attachment 11 Delete Attachment 11 View Attachment I

* 15. Descriptive Title of Applicant's Project:

I'="' CuCw,bus

I Attach supporting documents as specified in agency instructions.

I Add Attachments 11 Delete Attachments 11 View Attachments I



16. Congressional Districts Of:

* a. Applicant joh-0 03 I * b. Program/Project joh-003 I Attach an additional list of Program/Project Congressional Districts if needed.

lother districts for l6A&l6B OH-012&0H-015.I I Add Attachment 11 Delete Attachment 11 View Attachment I 17. Proposed Project:

* a. Start Date: jo7 ;0112016 j * b. End Date: !06/30/2020 1

18. Estimated Funding($):

*a.Federal I 40, ooo, ooo. ooj

* b. Applicant I 8,000,000.ooj

* c. State I 7,000,000.ooj

* d. Local I 4,000,000.001

* e. Other

* f. Program Income

* g. TOTAL I 59, ooo, ooo. ooi

* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?

D a. This application was made available to the State under the Executive Order 12372 Process for review on I I

D b. Program is subject to E.O. 12372 but has not been selected by the State for review.

i:gJ c. Program is not covered by E.O. 12372.

* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)

0Yes i:gj No

If "Yes", provide explanation and attach

I I I Add Attachment 11 Delete Attachment 11 View Attachment I 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)

i:gj ** I AGREE

** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.

Authorized Representative:

Prefix: IMs.

Middle Name: I * Last Name: !Gallagher

Suffix: I

*Title: joirector of Public

*Telephone Number: 1614-645-8290

I

I

Service

* Email: lj [email protected]

* First Name: I Jennifer I

I

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.

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I Fax Number: 1614-645-7805

I

* Signature of Authorized Representative:

CJ,uif cJ&{o_QJ� * Date Signed: lo7 /08/2016

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4,086,645.00

8,000,000.00

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Communications and

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3,369,998.00

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23,020,933.00

8,000,000.00

31,020,933.00

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9,522,424.00

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1,258,366.00

487,114.00

190,000.00

100,000.00

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2,001,165.00

8,000,000.00

12,086,645.00

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237,489.00

91,932.00

803,077.00

2,237,500.00

3,369,998.00

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646,631.00

250,311.00

7,083,991.00

23,040,000.00

31,020,933.00

31,020,933.00

Districts

288,932.00

111,846.00

3,424,273.00

8,697,373.00

12,522,424.00

12,522,424.00

2,431,418.00

941,203.00

190,000.00

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13,312,506.00

41,974,873.00

59,000,000.00

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Program Management

8,000,000.00

8,000,000.00

Communications and Outreach

Enabling Technologies

7,000,000.00

1,000,000.00

8,000,000.00

Districts

3,000,000.00

3,000,000.00

8,000,000.00

7,000,000.00

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19,000,000.00

6,620,544.00

5,900,000.00

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3,130,136.00

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1,021,661.00

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Communications and Outreach

842,499.00

842,499.00

842,499.00

842,499.00

Enabling Technologies

2,943,663.00

7,469,245.00

7,160,513.00

5,447,512.00

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1,812,721.00

2,799,315.00

3,394,703.00

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8

BUDGET APPLICATION | May 24, 2016 | Solicitation No.: DTFH6116RA00002 9

Cost/Budget Information


BUDGET APPLICATION NARRATIVE The City of Columbus has prepared and is submitting at detailed cost estimate for the entire four-year project period as required by the NOFO. This budget was assembled through a combination of quotations from specific vendors, use of CO-PILOT, and actual costs incurred by City of Columbus partners in recent deployments of Connected Vehicle, Autonomous Vehicle, and ITS infrastructure deployments. Our methodology for developing these budget estimates consisted of several steps and iterations including:

1. Initial budget development using CO-PILOT. City staff leveraged the CO-PILOT tool madeavailable by USDOT to derive an initial budget estimate that accounted for the various ITShardware, Connected Vehicle Applications, and installation costs.

2. The initial budget was refined based upon quotes from potential vendors and partners for specificcomponents that were not necessarily included in CO-PILOT or where a specific partner hadmore detailed information. This resulted in significant modifications in cost estimates forautonomous vehicle and truck platooning estimates as well as costs associated with ConnectedVehicle transit systems.

3. The City engaged in an aggressive campaign to seek contributions from both public and privatepartners, resulting in a cost matching of USDOT’s investment when combining both dollars andin-kind contributions.

4. Detailed estimates for each of the major Work Breakdown Structure elements were individuallyestimated based upon the proposed quantities of equipment as well as estimates of componentcosts from potential vendors and partners. The following table summarizes the overallcomponents that are being proposed for deployment that were used to derive cost estimates.

Component District

Quantity Residential Commercial Logistic Downtown DSRC Roadside Unit (RSU) 200 X X X X DSRC Connected Vehicles (OBU) 3,000 X X X Smart Street Lights with WiFi 200 X Mobileye Shield + and Enhanced Transit Safety Retrofit 350 X X X X

Transit Bus Stop Pedestrian Warning System 12 X X Traffic Signal Controller Upgrades 100 X X X DSRC Enabled Signalized Intersections 175 X X X Multi-Media Kiosks 10 X X X Video-Based Parking Detection System 10 X RFID Customized Windshield Stickers 50,000 X X X Point of Service RFID Readers 10 X Mobile RFID Readers 10 X X Multi-Modal Transportation Planning Application 1 X X X X Social Service Provider Trip Reservation and Booking Application 1 X

Truck Routing and Parking Application 1 X X App&Town Compagnon Application to Assist Persons with Disabilities (on 50 Buses) 50 X


Component

District

Quantity Residential Commercial Logistic Downtown

Cash-to-Smart City Smart Card Vending Devices 10 X

Electronic Vehicle Charging Station 20 X X

Autonomous Truck Platoon Tractors 10 X

DSRC, Electric, Pedal Assisted Bicycles 50 X

Integrated Data Exchange 1 X X X X

Electric Autonomous Vehicles 6 X

NXP Technology Demonstration Trailer 1 X X X X

For the purposes of developing cost estimates, the City has divided the costs into City Labor, Subcontractor Labor and Other Direct Costs. City Labor consists of City staff; Subcontractor Labor consists of staff costs from partners, as well as labor hours expected from contracted entities. As procurement of these services will be completed upon award under the City’s procurement practices and policies, overhead rates and the specific division of labor between City staff, partners, and vendors is provided as anticipated amounts. However, the City has specifically included hours in the budget for all key proposed staff from the City and Battelle with approximately seven FTEs and two part-time student interns in Program Management.

Travel for the project was estimated by calculating the expected number of domestic trips (45) and international trips (20) and using approximate numbers for each trip. Specific cost assumptions and approximate numbers for equipment and installation are contained in the notes and comments in the “Detailed Cost Summary” Worksheet.

In the included spreadsheet entitled, “City of Columbus Budget Estimates for USDOT Grant FINAL.xlsx,” we have included all of the information that would typically be provided in the Template Form 4022 corresponding to Standard Form 1411 prescribed by GSA, FAR (48 CFR) 52.215-2(c), Format 7A. There are three worksheets that are included in the spreadsheet as follows:

“City of Columbus Master Summary” is the first worksheet and provides a high-level summary of the Federal and In-Kind budget estimates for Program Management, Communications and Outreach, Enabling Technologies, and our four Districts. Budget estimates are provided for the major project components within the Enabling Technologies and each District.

“Summary by Year” provides information similar to the City of Columbus Master Summary, but disaggregates this information into each of the four years by prorating the overall budget using percentages of the work expected to be completed in each WBS in each year.

“Detailed Cost Summary” provides a summary of our budget build-up that was developed through an iterative process by the application team. Within each WBS, detailed costs were estimated for each purchased service or major equipment purchase. This worksheet provides notes and formulas that include the various assumptions that were used to derive each estimate. In general, labor estimates include both City staff as well as contracted labor, however, if the entire scope of work was expected to be contracted, this was included as an ODC.

Following the line-by-line cost buildup is another summary of the budget estimates that includes the specific contributions from each of the City’s partners as they pertain to the USDOT application. The total contributions of non-Federal cash and in-kind services and equipment across the USDOT and Vulcan Grant exceeds $90 million.

Task

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upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Q

ualit

y M

anag

emen

t Pla

n (C

MP)

$142

,675

42,8

02$

99

,872

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-$

14

2,67

5$

7/

29 u

pdat

e: B

udge

t lin

e ite

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as b

een

upda

ted

in a

ntic

ipat

ion

of g

rant

aw

ard.

Con

figur

atio

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anag

emen

t Pla

n$1

42,6

7542

,802

$

99,8

72$

-

$

142,

675

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.R

isk

Man

agem

ent P

lan

(RM

P)$1

42,6

7535

,669

$

107,

006

$

-$

14

2,67

5$

7/

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pdat

e: B

udge

t lin

e ite

m h

as b

een

upda

ted

in a

ntic

ipat

ion

of g

rant

aw

ard.

Upd

ate

Ris

k R

egis

ter

$171

,210

171,

210

$

-$

-

$

171,

210

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Pr

epar

e Q

uarte

rly P

rogr

ess

Rep

ort

$214

,012

192,

611

$

21,4

01$

-

$

214,

012

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.In

terim

and

Fin

al R

epor

ting

$142

,675

128,

407

$

14,2

67$

-

$

142,

675

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Pr

epar

e M

onth

ly In

voic

e$7

2,22

665

,003

$

7,22

3$

-

$

72,2

26$

Sy

stem

s En

gine

erin

g M

anag

emen

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n (S

EMP)

$185

,477

18,5

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16

6,93

0$

-

$

185,

477

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.C

once

pt o

f Ope

ratio

ns (C

onO

ps)

$285

,350

71,3

37$

21

4,01

2$

-

$

285,

350

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.D

emon

stra

tion

Site

Map

and

Inst

alla

tion

Sche

dule

$156

,942

39,2

36$

11

7,70

7$

-

$

156,

942

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Si

te M

ap a

nd In

stal

latio

n Sc

hedu

le W

ebin

ar$3

6,11

332

,502

$

3,61

1$

-

$

36,1

13$

Sy

stem

Req

uire

men

ts S

peci

ficat

ion

(SyR

S)$1

42,6

7521

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$

121,

274

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-$

14

2,67

5$

7/

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pdat

e: B

udge

t lin

e ite

m h

as b

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upda

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in a

ntic

ipat

ion

of g

rant

aw

ard.

Inte

rface

Con

trol D

ocum

ent (

ICD

)$1

08,4

3316

,265

$

92,1

68$

-

$

108,

433

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.SD

D W

ebin

ar$1

14,1

4045

,656

$

68,4

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-

$

114,

140

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.TP

Web

inar

$114

,140

45,6

56$

68

,484

$

-$

11

4,14

0$

7/

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udge

t lin

e ite

m h

as b

een

upda

ted

in a

ntic

ipat

ion

of g

rant

aw

ard.

Ope

ratio

ns a

nd M

anag

emen

t Pla

n (O

&MP)

$142

,675

21,4

01$

12

1,27

4$

-

$

142,

675

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Bi

-Ann

ual A

rchi

tect

ure

and

Stan

dard

s M

eetin

gs$1

42,6

7511

4,14

0$

28

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-$

14

2,67

5$

7/

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e: B

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as b

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ntic

ipat

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of g

rant

aw

ard.

Inde

pend

ent E

valu

atio

n Su

ppor

t Pla

n (IE

SP)

$142

,675

114,

140

$

28,5

35$

-

$

142,

675

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Se

curit

y M

anag

emen

t Ope

ratio

ns C

once

pt (S

MO

C)

$247

,432

24,7

43$

22

2,68

9$

-

$

247,

432

$

7/29

upd

ate:

Bud

get l

ine

item

has

bee

n up

date

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ant

icip

atio

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gra

nt a

war

d.Sa

fety

Man

agem

ent P

lan

(SM

P)$5

7,07

051

,363

$

5,70

7$

-

$

57,0

70$

7/

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e: B

udge

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as b

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upda

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ntic

ipat

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of g

rant

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Hum

an U

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ppro

val

$185

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157,

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$

27,8

22$

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185,

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$

7/29

upd

ate:

Bud

get l

ine

item

has

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n up

date

d in

ant

icip

atio

n of

gra

nt a

war

d.Pr

epar

e Q

uarte

rly H

uman

Use

App

rova

l Upd

ates

for I

RB

$142

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121,

274

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21,4

01$

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142,

675

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7/29

upd

ate:

Bud

get l

ine

item

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icip

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gra

nt a

war

d.Pe

rform

ance

Mea

sure

men

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n (P

MP)

$99,

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49,9

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49

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$

-$

99

,872

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7/29

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ate:

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get l

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item

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icip

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d.D

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Priv

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Plan

(DPP

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el-

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19

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dom

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trip

s at

$2,

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20

inte

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$5,

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uipm

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100,

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10

0,00

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100K

of O

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d C

ontin

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lies

50,0

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50K

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Man

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ask)

-$

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of C

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sura

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329,

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3,36

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Com

mun

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and

Out

reac

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an (C

omm

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88,9

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$

216,

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raft

Mas

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$

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W

ebsi

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unic

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oolk

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70,4

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108,

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site

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and

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-$

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10,0

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site

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106,

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mun

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Tool

kit

$86,

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69

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86

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kit P

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-$

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-$

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75,0

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202,

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72,2

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Al

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-$

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1,

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-$

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$

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90

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timat

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-$

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290,

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vene

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$

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Fede

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upon

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tePe

dest

rian

Det

ectio

n$0

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-

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350,

000

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-$

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0$

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0 C

ota

Buse

s at

$10

00 in

stal

led.

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stria

n Bu

s St

op W

arni

ng S

yste

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000

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-$

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ps @

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each

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tive

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uote

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ed u

pon

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rienc

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e IS

P$0

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R

OM

. 7/2

9 up

date

: $60

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DC

offs

et b

y $6

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antic

ipat

ed c

ontri

butio

n fo

r AT&

T.$6

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savi

ngs

allo

cate

d to

man

agem

ent r

eser

ve a

nd s

usta

inm

ent f

unds

.M

ulti-

Func

tion

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k$0

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$

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000

$

-$

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0$

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sum

es 1

0 ki

osks

. C

osts

are

for i

nsta

llatio

n.W

iFi R

adio

s / H

otsp

ots

$0-

$

-$

-

$

-$

-

$

200

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t Stre

et L

ight

s w

ith W

iFi a

dditi

onal

equ

ipm

ent a

t $1,

000

each

. 7/

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pdat

e:

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K O

DC

offs

et b

y $2

00K

antic

ipat

ed c

ontri

butio

n fo

r AT&

T. $

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sav

ings

allo

cate

d to

man

agem

ent r

eser

ve a

nd s

usta

inm

ent f

unds

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rkin

g / D

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ilabi

lity

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ectio

n$0

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as a

t $12

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eac

hTr

affic

Sig

nal C

ontro

ller U

pgra

des

$0-

$

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$

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Assu

me

we

need

to u

pdat

e 50

% o

f the

con

trolle

rs =

100

con

trolle

rs @

$3,5

00 e

ach

base

d up

on p

revi

ous

wor

k. 7

/29

upda

te: F

ed F

unds

and

Gov

t Cos

t Sha

re s

umm

ary

refle

cts

a co

st o

f $0

due

to a

ntic

ipat

ed c

ontri

butio

n of

$28

0K fr

om E

cono

nolit

e.D

eplo

y$1

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006

$

1,17

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5$

-

$

1,30

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1$

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st$4

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$

416,

020

$

-$

46

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4$

D

SRC

equ

ipm

ent w

ill b

e in

stal

led

and

test

ed a

t SPA

RC

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pera

te a

nd M

aint

ain

$390

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195,

009

$

195,

009

$

-$

39

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8$

3.

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tegr

ated

Dat

a Ex

chan

ge (I

DE)

2,07

7,20

9$

124,

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$

1,

952,

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$

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000

$

8,

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000

$

11

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$

C

once

pt o

f Ope

ratio

ns (C

onO

ps)

$216

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9$

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0,00

0$

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6,67

7$

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nded

by

in-k

ind

cash

from

Fra

nklin

Cou

nty

Syst

em R

equi

rem

ents

Spe

cific

atio

n (S

yRS)

$72,

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7,22

3$

65

,003

$

-$

72

,226

$

Inte

rface

Con

trol D

ocum

ent (

ICD

)$4

3,33

54,

334

$

39,0

02$

-

$

43,3

35$

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stem

Des

ign

Doc

umen

t (SD

D)

$43,

335

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4$

39

,002

$

-$

43

,335

$

Test

Pla

n (T

P)$3

0,33

53,

033

$

27,3

01$

-

$

30,3

35$

D

evel

op

$1,6

61,1

9083

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$

1,57

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0$

7,

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000

$

8,66

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0$

In

clud

es v

ario

us d

atab

ases

and

info

rmat

ion

sour

ces

from

Ohi

o D

epar

tmen

t of

Tran

spor

tatio

n (e

.g.,

Long

Dis

tanc

e Tr

uck

Park

ing

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labi

lity)

Dev

elop

Gov

erna

nce

$1,4

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-$

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elop

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a W

areh

ouse

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$

-$

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a An

alyt

ics

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ices

$0-

$

-$

50

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me

that

this

is a

pur

chas

ed s

ervi

ce fr

om a

n an

alyt

ics

prov

ider

. D

eplo

y$1

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651,

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ed b

y In

-Kin

d ca

sh fr

om F

rank

lin C

ount

yTe

st$1

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-$

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rate

and

Mai

ntai

n$1

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-$

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rman

ce a

nd S

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m M

onito

ring

$0-

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75

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sum

e th

at th

is is

a p

urch

ased

ser

vice

from

an

anal

ytic

s pr

ovid

er.

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ing

from

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klin

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nty

incl

uded

.-

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-$

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hanc

ed H

uman

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vice

(EHS

)1,

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608

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21

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9$

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1,

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000

$

-

$

2,

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608

$

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once

pt o

f Ope

ratio

ns (C

onO

ps)

$144

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em R

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cific

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terfa

ce C

ontro

l Doc

umen

t (IC

D)

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em D

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n D

ocum

ent (

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)$5

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st P

lan

(TP)

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300

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-$

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ent

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-$

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onta

ct L

ist C

ard

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urem

ent a

nd A

ctiv

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n-

$

-$

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00 c

ards

ass

umed

to c

ost $

5 ea

ch in

clud

ing

activ

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ard

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adin

g H

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are

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sum

ed 1

0 lo

adin

g st

atio

ns @

$25

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eac

h in

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with

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ent a

t $5k

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h ba

sed

upon

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ulti

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al T

rip P

lann

ing

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are

(Cus

tom

er)

-$

-

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250,

000

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-$

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0$

M

oove

l Quo

te fo

r app

licat

ion

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erva

tion

and

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ing

(Ser

vice

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vide

r)-

$

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250,

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$

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d U

pon

prio

r exp

erie

nce

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grat

ion

of C

usto

mer

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ing

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icat

ions

-$

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sed

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n pr

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xper

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e C

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ns w

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$

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t and

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catio

n Pr

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m P

lann

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emen

tatio

n-

$

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$577

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y$1

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st$1

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-

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pera

te a

nd M

aint

ain

$1,4

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4$

1,

300

$

450,

000

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-$

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sum

ed to

be

a ve

ndor

suc

h as

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vel

3.4

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trific

atio

n In

frast

ruct

ure

10,1

12$

2,31

1$

7,80

0$

-$

-$

10,1

12$

Mai

n bu

lk o

f ele

ctrif

icat

ion

incl

uded

in V

ulca

n bu

dget

Con

cept

of O

pera

tions

(Con

Ops

)$1

,445

144

$

1,30

0$

-

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1,44

5$

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stem

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uire

men

ts S

peci

ficat

ion

(SyR

S)$1

,445

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$

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terfa

ce C

ontro

l Doc

umen

t (IC

D)

$1,4

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300

$

-$

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em D

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n D

ocum

ent (

SDD

)$1

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144

$

1,30

0$

-

$

1,44

5$

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st P

lan

(TP)

$1,4

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4$

1,

300

$

-$

1,

445

$

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elop

$1,4

4514

4$

1,

300

$

-$

1,

445

$

Proc

urem

ent

$1,4

451,

445

$

-$

-

$

1,44

5$

C

osts

Ass

ocia

ted

with

Vul

can

Appl

icat

ion/

Gra

nt-

$

-$

-

$

-$

Se

e Vu

lcan

App

licat

ion

Budg

etC

olum

bus

Partn

ersh

ip fo

r EAV

veh

icle

s an

d in

frast

ruct

ure

-$

-

$

-$

-

$

Use

d to

con

vert

fleet

s to

EAV

s an

d in

stal

l cha

rgin

g st

atio

ns a

nd a

ssoc

iate

d la

bor.


Task

Num

ber

Tota

l Lab

orCi

ty L

abor

Subc

ontra

ctor

La

bor

Oth

er D

irect

Co

sts

Cost

Sha

reNo

tes/

Com

men

ts

Fede

ral C

osts

Tota

l4.

Pro

jects

wit

hin

th

e D

istr

icts

(Im

ple

men

tati

on

)3,

825,

051

$

40

0,77

8$

3,42

4,27

3$

5,69

7,37

3$

3,00

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0$

12,5

22,4

24$

4.1

Resi

dent

ial D

istri

ct1,

177,

259

$

14

1,12

7$

1,03

6,13

2$

1,56

2,37

3$

-$

2,73

9,63

2$

4.1.

1 CM

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8,13

4$

59,1

13$

519,

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$

1,

377,

373

$

-

$

1,

955,

507

$

C

once

pt o

f Ope

ratio

ns (C

onO

ps)

$244

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24,4

45$

22

0,00

6$

-

$

244,

451

$

Syst

em R

equi

rem

ents

Spe

cific

atio

n (S

yRS)

$130

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13,0

01$

11

7,00

6$

-

$

130,

006

$

Inte

rface

Con

trol D

ocum

ent (

ICD

)$8

6,67

18,

667

$

78,0

04$

-

$

86,6

71$

Sy

stem

Des

ign

Doc

umen

t (SD

D)

$72,

226

7,22

3$

65

,003

$

-$

72

,226

$

Test

Pla

n (T

P)$1

4,44

51,

445

$

13,0

01$

-

$

14,4

45$

Pr

ocur

emen

t$1

,445

1,44

5$

-

$

-$

1,

445

$

EV C

harg

ing

-$

-

$

360,

000

$

-$

36

0,00

0$

As

sum

es 6

cha

rgin

g st

atio

ns a

t $60

k in

stal

led

each

(alo

ng C

leve

land

Ave

)Te

st$1

4,44

51,

445

$

13,0

01$

-

$

14,4

45$

O

pera

te a

nd M

aint

ain

$14,

445

1,44

5$

13

,001

$

-$

14

,445

$

Mob

ileye

Uni

ts-

$

-$

1,

017,

373

$

-$

1,

017,

373

$

Mob

ileye

pro

vidi

ng 3

00, p

urch

asin

g 51

@ $

6,00

0. I

nsta

llatio

n co

sts

are

$200

0 ea

ch b

us

quot

ed b

y M

obile

ye.

4.1.

2 Sm

art C

orrid

or59

9,12

6$

82,0

14$

517,

112

$

18

5,00

0$

-$

784,

126

$

C

once

pt o

f Ope

ratio

ns (C

onO

ps)

$193

,893

19,3

89$

17

4,50

4$

-

$

193,

893

$

Syst

em R

equi

rem

ents

Spe

cific

atio

n (S

yRS)

$61,

113

6,11

1$

55

,002

$

-$

61

,113

$

Inte

rface

Con

trol D

ocum

ent (

ICD

)$2

8,89

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889

$

26,0

01$

-

$

28,8

90$

Sy

stem

Des

ign

Doc

umen

t (SD

D)

$114

,445

11,4

45$

10

3,00

1$

-

$

114,

445

$

Test

Pla

n (T

P)$1

,445

144

$

1,30

0$

-

$

1,44

5$

Pr

ocur

emen

t$1

,445

1,44

5$

-

$

-$

1,

445

$

Ope

rate

and

Mai

ntai

n$7

,223

7,22

3$

-

$

-$

7,

223

$

Con

cept

of O

pera

tions

(Con

Ops

)$5

2,00

25,

200

$

46,8

02$

-

$

52,0

02$

Sy

stem

Req

uire

men

ts S

peci

ficat

ion

(SyR

S)$1

4,44

51,

445

$

13,0

01$

-

$

14,4

45$

In

terfa

ce C

ontro

l Doc

umen

t (IC

D)

$14,

445

1,44

5$

13

,001

$

-$

14

,445

$

Syst

em D

esig

n D

ocum

ent (

SDD

)$5

9,44

55,

945

$

53,5

01$

-

$

59,4

45$

Te

st P

lan

(TP)

$34,

445

3,44

5$

31

,001

$

-$

34

,445

$

Proc

urem

ent

$1,4

451,

445

$

-$

-

$

1,44

5$

D

SRC

Ped

al A

ssis

t Bik

es-

$

-$

18

5,00

0$

-

$

185,

000

$

Assu

me

50 b

ikes

@34

00 w

ith 5

0 D

SRC

@ 3

00O

pera

te a

nd M

aint

ain

$14,

445

14,4

45$

-

$

-$

14

,445

$

4.2

Com

mer

cial

Dis

trict

875,

375

$

69,4

09$

80

5,96

6$

50

,000

$

3,00

0,00

0$

3,

925,

375

$

7/29

upd

ate:

Ant

icip

ated

In-k

ind

cont

ribut

ion

of $

5,00

0,00

0 fro

m C

olum

bus

Partn

ersh

ip fo

r H

ardw

are

and

Equi

pmen

t.4.

2.1

Auto

nom

ous

Vehi

cles

875,

375

$

69

,409

$

80

5,96

6$

50,0

00$

3,00

0,00

0$

3,92

5,37

5$

Con

cept

of O

pera

tions

(Con

Ops

)$1

80,5

6418

,056

$

162,

508

$

-$

18

0,56

4$

Sy

stem

Req

uire

men

ts S

peci

ficat

ion

(SyR

S)$1

58,8

9615

,890

$

143,

007

$

-$

15

8,89

6$

In

terfa

ce C

ontro

l Doc

umen

t (IC

D)

$115

,561

11,5

56$

10

4,00

5$

-

$

115,

561

$

Syst

em D

esig

n D

ocum

ent (

SDD

)$1

08,3

3810

,834

$

97,5

05$

-

$

108,

338

$

Test

Pla

n (T

P)$7

2,22

67,

223

$

65,0

03$

-

$

72,2

26$

Pr

ocur

emen

t$1

,445

1,44

5$

-

$

-$

1,

445

$

7/29

upd

ate:

OD

C o

f $0

due

to a

ntic

ipat

ed c

ontri

butio

n of

six

EAV

s @

250

,000

eac

h fu

nded

by

in-k

ind

cash

by

The

Ohi

o St

ate

Uni

vers

ity.

Dev

elop

$7

2,22

672

2$

71

,503

$

-$

72

,226

$

Dep

loy

$93,

893

1,87

8$

92

,015

$

3,00

0,00

0$

3,

093,

893

$

Roa

dway

mod

ifica

tions

for A

uton

omou

s Ve

hicl

es p

rovi

ded

by F

rank

lin C

ount

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Organizational Information


ORGANIZATIONAL INFORMATION QUESTIONS AND ANSWERS NOTICE OF FUNDING OPPORTUNITY NUMBER DTFH6116RA00002

BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION

The following is the Organizational Information requested on pages 66 - 68 of the Notice of Funding Opportunity for Beyond Traffic: The Smart City Challenge – Phase 2.

1. Identify any exceptions to the anticipated award terms and conditions as contained inSection F, Federal Award Administration Information.

Answer: No exceptions are taken to the anticipated award terms and conditions.

2. Identify any preexisting intellectual property that you anticipate using during awardperformance, and your position on its data rights during and after the award period ofperformance.

Answer: The City does not have preexisting intellectual property that they anticipateusing during award performance. The solutions to be deployed are anticipated to useopen architecture and open API’s that are transferable within the region and to othermunicipalities across the US.

3. The use of a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)number is required on all applications for Federal grants or cooperative agreements.Please provide your organization’s DUNS number in your budget application.

Answer: This will be provided on the application. It is 6096795480000.

4. A statement to indicate whether your organization has previously completed an A-133Single Audit and, if so, the date that the last A-133 Single Audit was completed.

Answer: The most recent A-133 Single Audit was for Fiscal Year 2014 ending12/31/14. The opinion letter is dated 3/24/15.

5. A statement regarding Conflicts of Interest. The Applicant must disclose in writing anyactual or potential personal or organizational conflict of interest in its application thatdescribes in a concise manner all past, present or planned organizational, contractualor other interest(s), which may affect the Applicants' ability to perform the proposedproject in an impartial and objective manner. Actual or potential conflicts of interestmay include but are not limited to any past, present or planned contractual, financial,or other relationships, obligations, commitments or responsibilities, which may biasthe Applicant or affect the Applicant’s ability to perform the agreement in an impartialand objective manner. The Agreement Officer (AO) will review the statement(s) andmay require additional relevant information from the Applicant. All such information,and any other relevant information known to DOT, will be used to determine whetheran award to the Applicant may create an actual or potential conflict of interest. If anysuch conflict of interest is found to exist, the AO may (a) disqualify the Applicant, or(b) determine that it is otherwise in the best interest of the United States to contract




with the Applicant and include appropriate provisions to mitigate or avoid such conflict in the agreement pursuant to 2 CFR 200.112.

Answer: There are no actual or potential conflict of interest issues that we are aware of. The City receives Federal Highway funds from grants and other sources on a yearly basis with no known issues.

6. A statement to indicate whether a Federal or State organization has audited orreviewed the Applicant’s accounting system, purchasing system, and/or propertycontrol system. If such systems have been reviewed, provide summary informationof the audit/review results to include as applicable summary letter or agreement, dateof audit/review, Federal or State point of contact for such review.

Answer: This audit is performed by Plante Moran as part of a three party arrangementwith the Auditor of the State of Ohio. This audit is incorporated into our general auditopinion and a separate report on these systems is not issued. The last audit reportavailable is for Fiscal Year 2014 ending 12/31/14. The opinion letter is dated 3/24/15.

7. Terminated Contracts - List any contract/agreement that was terminated forconvenience against the Applicant within the past 3 years, and anycontract/agreement that was terminated for default within the past 5 years. Brieflyexplain the circumstances in each instance.

Answer: We are not aware of any of our contracts being terminated for convenienceor default by the Government within these time periods.

8. Describe how your organization will obtain the necessary resources to fund and fulfillthe proposed cost share, if applicable.

Answer: The City of Columbus will contribute $8M from its capital fund and $2.5Mfrom the operating fund. The City of Columbus will establish a Smart Columbus non-profit that will collect and distribute the additional resources needed to fund and helpsustain the Smart Columbus Program. Monies being contributed by other partnersincluding the Greater Columbus Art Council, The Columbus Partnership, and otherswill be collected based on commitments made in the attached Letters of Commitmentfrom Partners.

9. The Applicant is directed to review Title 2 CFR §170 (http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&tpl=/ecfrbrowse/Title02/2cfr170_main_02.tpl) dated September 14, 2010,and Appendix A thereto, and acknowledge in its application that it understands therequirement, has the necessary processes and systems in place, and is prepared tofully comply with the reporting described in the term if it receives funding resulting fromthis Notice. The text of Appendix A will be incorporated in the award document as a

http://www.ecfr.gov/cgi-bin/text-




General Term and Condition as referenced under this Notice’s Section F, Federal Award Administration Information.

Answer: The above referenced material was read, the requirement is understood, the necessary processes and systems are in place, and we are prepared to fully comply with the reporting described in the term if funding results from this Notice.

10. Disclose any violations of Federal criminal law involving fraud, bribery, or gratuityviolations. Failure to make required disclosures can result in any of the remediesdescribed in 2 CFR 200.338 entitled Remedies for Noncompliance, includingsuspension or debarment. (See also 2 CFR Part 180 and 31 U.S.C. 3321).

Answer: We are not aware of any such violations and do not believe we have any.We apply for and receive Federal funds on a yearly basis for a variety of programsand this has not been an issue.

11. A statement to acknowledge receipt and acceptance of any Notice of FundingOpportunity (NOFO) Amendments issued by USDOT.

Answer: The applicant hereby acknowledges receipt and acceptance of the NOFOamendments issued by USDOT.


BUDGET NOTES NOTICE OF FUNDING OPPORTUNITY NUMBER

DTFH6116RA00002 BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION

BUDGET Notes: Include a narrative or list of bullets (ie, not a column within the big spreadsheet) that provides important Budget Notes: Include narrative text/bullets to document support/explanation for:

1. State/Explain in general how Other Direct Costs (ODCs) were estimated.

When possible, ODCs were estimated based on verbal quotes from vendors to theapplication writing team. In cases where a quote was not possible within thetimeframe of the application process, the approximate cost was estimated based uponpast experience with similar projects.

2. State/Explain in general how subcontractor labor was estimated.

Subcontractor labor was estimated by blending approximate rates from multiple firmsfor the labor categories of program/project manager, senior engineer, mid-levelengineer, junior engineer, and administrative support. An estimated level of effort foreach labor category was then applied to program management, each of the enablingtechnologies, and projects within each of the four districts.

3. State/Explain that Columbus will procure equipment / ODCs, and procuresubcontractors, following its procurement code (provide link)

Chapter 329 of Columbus City Code governs procurement of goods and services bythe City. The entire code section can be found at this address:https://www.municode.com/library/oh/columbus/codes/code_of_ordinances?nodeId=TIT3FITACO_CH329PRGOSEALPR

4. State/Explain estimated City staff Level of Effort for the award (yearly or for entire 4year period of performance) in hours or in percent of time. A table to show roughly citylevel of effort for the agreement.

Refer to updated Columbus Labor Rates tab in spreadsheet attached to revisedBudget Application dated July 29, 2016.

5. State/Explain that no City Overhead will be applied.

The City has elected to not bill indirect City labor rates to the Federal share, whichexplains the reduction in the fringe multiplier; Columbus will only bill salary + benefitsto the Federal share.

6. State/Explain City Fringe rates, burdens consist of Insurance amounts plus a fringerate. Has that fringe rate been audited and if so by whom / provide support?

https://www.municode.com/library/oh/columbus/codes/code_of_ordinances?nodeId=TIT3FITACO_CH329PRGOSEALPR

https://www.municode.com/library/oh/columbus/codes/code_of_ordinances?nodeId=TIT3FITACO_CH329PRGOSEALPR


BUDGET NOTES NOTICE OF FUNDING OPPORTUNITY NUMBER

DTFH6116RA00002 BEYOND TRAFFIC: THE SMART CITY CHALLENGE – PHASE 2 CITY OF COLUMBUS APPLICATION

The City’s Fringe Rate has not been audited for federal funding purposes; however, the City’s insurance costs are based on actual 2016 budgeted insurance funding rates developed based on prior year actual costs. In addition, the City’s fringe rates include employee contribution rates for Ohio Public Employee Retirement System, Ohio Bureau of Worker’s Compensation and Medicare. The Fringe Rates and Insurance Rate are disclosed in the Columbus Labor Rates tab in the spreadsheet attached to revised Budget Application dated July 29, 2016.

7. State/Explain Cost Share;

A. City Cost Share of $8M is not currently pinned to a cost element but available forODCs/anticipated for capital expenses/purchases, and held under ProgramManagement to be used as needed.

The City has allocated $8M in cost share for the program management task, whichis itemized as follows: quality control/quality assurance oversight ($800,000), safetyoversight ($400,000), and data security oversight ($1,000,000), a managementreserve for contingency and expansion ($4,000,000), and a sustainment fund($1,800,000).

B. Ohio DOT cost share $7M in data services per Ohio DOT letter

See attached letter in the next section.

C. Franklin County cost share of $4M per their letter

See attached letter in the next section.

Letters of Commitment




Documents

BEYOND TRAFFIC - d3hzplpmmz6qe4.cloudfront.net › 2019-07 › Columbus Smart … · Volume 1: Budget Application BEYOND TRAFFIC: The Smart City Challenge Phase 2 July 29, 2016 NOTE: