Beverly A. Tyler, DirectorCommunity Health Systems Development

ORHP Grantee Partnership MeetingSeptember 2009

Developing a Sustainability Plan

Business Plan

Context for Sustainability

Make sense of your

planning efforts

Fundraising Plan

Sustainability Plan

Strategic Plan

Context for Sustainability

Strategic Plan• Definition of the

organization’s purpose and vision

• Mission• Goals/Objectives• Action Steps• Schedule

Context for Sustainability

Sustainability Plan• Description of programs

and services o Funding strategies o 5 year budget

• Organizational cash flow analysis

A Quick Review…

Sustainability Plan• Description of programs

and services o Funding strategies o 3 year budget

• Organizational cash flow analysis

A Quick Review…

Fundraising Plans

• Tactical approach to support programs

• Charitable requests • Events• Government grants

and appropriations

Context for Sustainability

Fundraising Plans• Tactical approach to

support programs• Charitable requests • Events• Government grants and

appropriations

Context for Sustainability

Business Plans• Tactical approach to

earned income o History o Purposeo Defining your marketo Work Plano Financial Plan

Components of a Sustainability Plan

• Part 1 – Overview of Program

• Part 2 – Description of Activities

• Part 3 – Three-Year Budget

• Part 4 – Cash Flow Projections

• Part 5 – Program Funding Plan

• Part 6 – Fundraising Plan

• Part 7 – Business Plan

Part 1: Overview of Organization/Program

• Purpose?– Provide connection to strategic plan and

provide overall description of the effort and major activities.

Part 1: Overview of Program

Part 1: Overview of Program

Part 1: Overview of Program

Part 1: Overview of Program

Part 1: Overview of Program

Part 1: Overview of Program

Part 2: Description of Major Activities

• Purpose?– Provide a detailed summary of each major

program or activity to guide decision making about funding and spending.

Part 2: Description of Major Activities

Complete one sheet for each major activity

in your program.

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

These can be pulled from a project logic model, if one

exists.

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 2: Description of Major Activities

Part 3: Three Year Overall Budget

• Purpose?– Provide a “big picture” view of the financial

situation to help determine needs.

Part 3: Three Year Overall Budget

If Part 2 completed for all programs, this should be easy to copy onto Part 3.

Part 3: Three Year Overall Budget

Part 4: Cash Flow Projections

• Purpose?– Identify problem periods in advance to

promote better planning.

Part 4: Cash Flow Projections

Part 4: Cash Flow Projections

Part 4: Cash Flow Projections

Part 4: Cash Flow Projections

Part 4: Cash Flow Projections

Flag negative amounts.

Where will that money come

from?

Part 4: Cash Flow Projections

From the last month

projected above.

Rock, Paper, or Scissors

Find a neighbor and play five rounds of “Rock, Paper, or Scissors”

Paper covers RockRock breaks Scissors

Scissors cut Paper

What role did prediction play in your strategy?

How do you use prediction in managing cash flow?

Part 5: Activity Funding Plan

• Purpose?– Identify methods and prepare plans to fund

each of the major activities

Part 5: Activity Funding Plan

Part 5: Activity Funding Plan

Part 6: Fundraising Plan

• Purpose?– Map out strategy to seek grants and

charitable donations from organizations and individuals for activities.

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

Part 6: Fundraising Plan

What are you doing?

At your table share two potential sources of future

funding (not including HRSA funding) for your program.

Choose the most creative/innovative from your table and be ready to share.

What Next?

• Start developing your plansStart developing your plans

• Involve leaders – get their Involve leaders – get their insightsinsights

• Work the plan!Work the plan!

What questions do you have?

Thanks

• Let your TA provider know if you have any questions about developing a sustainability plan.