Best Run Global PurchasingTraining Documentation: Hubwoo (SRM) Merchandise Catalog Order Process GPO Commodity Marketing April, 2013

This documentation is only for

orders to the territory of the U.S.

Objectives:At the end of this session, you will be able to: find the SAP Merchandise Catalog order items and give-away articles create/complete a Shopping Cart understand the approval process

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Agenda

1. Merchandise Catalog in general and preconditions

2. Order give-away articles on SAP cost center• 2.1 Finding Hubwoo (formerly SRM) in Corporate Portal• 2.2 Finding the Global SAP Merchandise Catalog 2.3 Ordering items and give-away articles 2.4 Completion of the Shopping Cart 2.5 Approval process

3. Vouchers

4. Special requests

5. Orders for private use

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1. Global Merchandise Catalog in general and preconditions

All required Merchandise items should be ordered by using the SAP Merchandise Catalog.

The order process is highly automated and the approval workflow is included after the creation of the Shopping Cart.

All items are branded with SAP logo in terms of Corporate Identity. Vendor (Brandon AB -> SC Communications/Chamberlain Marketing Group) is working in close alignment with global and local SAP Branding teams.

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2. Order give-away articles on SAP cost center

Please check your local Code of Conduct concerning the allowed value of presents.

Defined vendor for the U.S. is SC Communication‘s with its sub-vendor Chamberlain Marketing Group - Vendor ID 90734274. (For deliveries outside US territory please use Brandon AB with Vendor ID 90733510).

More information about the U.S. vendor - you could find under http://www.sc-communication.com/en/ and http://www.cmgestore.com/corp/

If you have any special requirements that are not covered by the standard assortment that is in the Merchandise Catalog, the vendor could also fulfill custom orders (see point 4 – special requests).

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2.1 Finding Hubwoo (formerly SRM) in the Corporate Portal

1

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2

2.2 Finding the Global SAP Merchandise Catalog

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2.3 Ordering items and give-away articles (I)

Please make your choice here!

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2.3 Ordering items and give-away articles (II)

1. You may edit/maintain your account/settings

2. Click on the desired category.

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2.3 Ordering items and give-away articles (III)

Check stock

Enter desired quantity

Click on Add to Cart

After clicking on a picture or headline of the desired item :

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2.3 Ordering items and give-away articles (IV)

If you have put all your items in the shopping cart click on place order/modify cart

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Continue your shopping or click on Checkout

Coupon

Voucher field is not activated in this this shop (only in the public shop).

2.3 Ordering items and give-away articles (V)

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1. Click on the arrow to open the list of countries.

This process step is needed for calculating the shipping costs. For deliveries to Walldorf the freight costs won’t be charged by vendor even though they appear in the Shopping Cart.

3. Click on Next

2. Select the country where the merchandise items should be shipped to by clicking on the country.

2.3 Ordering items and give-away articles (VI)

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2.3 Ordering items and give-away articles (VII)

1. Select the shipping method you want to use.

2. Click Next

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2.4 Completion of the Shopping Cart (I)

Click on Details (to add/check Account Assignment, Delivery Address, Notes and Attachment)

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2.4 Completion of the Shopping Cart (II)

Check data in Account Assignment

If shipment goes not to your office address please add under Delivery Address/Performance Location the place of delivery.

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2.4 Completion of the Shopping Cart (III)

Add Notes and Attachments

Add Vendor Text for supplier if:• You need delivery on a special delivery date• You have any additional remark/request for the

supplier.

Add an Internal Note for Accounts Payable. Following information are required for presents/vouchers: • Recipient of presents/vouchers• Reason or event of presents/vouchers• If external recipient: company of recipient• If internal recipient: legal entity of employee like

SAP AG, SAP Germany.

• Please be aware that this information has to be added for each line item.

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2.4 Completion of the Shopping Cart (IV)

2. Click on Order if you have completed your Shopping Cart.

1. Having checked/added all required information click on Next.

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2.5 Approval Process

When the process of Shopping Cart creation is finalized you will receive a Shopping Cart (SC) number and the cost center manager will get an email with the request to approve the SC.

Depending on the amount of your order, the approval will run through different approval workflows (cost center manager, management).

That means that there could be a few days difference between the creation of the Shopping Cart and the receipt of the Purchase Order by the supplier.

To find out how to check the status and how to find the actual approver of your SC please follow this link.

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3. Vouchers (I)

Order vouchers / Redeem vouchers

The actual SAP policy of the U.S. company codes does not allow any voucher handling.

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4. Special Requests

If you have any special product requirements, please contact Chamberlain Marketing Group directly (sap.customer.service@brandoncompany.com) to discuss the possibilities.

After discussing your request with the vendor please create the order “manually” in the Marketing catalog (→ Promotional items) based on an offer provided by SC Communications (Chamberlain Marketing Group). For instructions how to create a Shopping Cart please follow this link.

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5. Orders for private use

SAP employees will get special conditions on the public Merchandise Online Shop for private orders. Visit www.sapmerchandise.com.

2. Enter email address and click on Login.

2. Click Login

Thank you

Contact information:

Meike GrupeGPO CP MerchandiseSAP AGmeike.grupe@sap.com