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Best Practices for Managing & Motivating the Digitizers. Larry Gall Computer Systems Office Yale Peabody Museum of Natural History. Best Practices for Managing & Motivating the Digitizers. Different situations call for different solutions. Anthropology Botany Entomology - PowerPoint PPT Presentation
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Best Practices for Managing & Motivating the Digitizers
Larry Gall
Computer Systems OfficeYale Peabody Museum of Natural History
Best Practices for Managing & Motivating the Digitizers
Different situations call for different solutions
AnthropologyAnthropologyBotanyBotany
EntomologyEntomologyInvertebrate PaleontologyInvertebrate Paleontology
Invertebrate ZoologyInvertebrate ZoologyMeteorites & Planetary ScienceMeteorites & Planetary Science
MineralogyMineralogyPaleobotanyPaleobotany
Scientific InstrumentsScientific InstrumentsVertebrate PaleontologyVertebrate Paleontology
Vertebrate ZoologyVertebrate Zoology
~12 million specimens
• Anthropology 325,000 Lot• Botany 400,000 Individual• Entomology 450,000 Lot / Individual• Invertebrate Paleontology 350,000 Lot• Invertebrate Zoology 350,000 Lot• Mineralogy 35,000 Individual• Paleobotany 150,000 Individual• Scientific Instruments 5,000 Individual• Vertebrate Paleontology 125,000 Individual• Vertebrate Zoology 185,000 Lot / Individual
Peabody CollectionsCurrent Snapshot
12 million specimens yields 2.4 million items to catalog electronically
• Anthropology 325,000 Lot• Botany 400,000 Individual• Entomology 450,000 Lot / Individual• Invertebrate Paleontology 350,000 Lot• Invertebrate Zoology 350,000 Lot• Mineralogy 35,000 Individual• Paleobotany 150,000 Individual• Scientific Instruments 5,000 Individual• Vertebrate Paleontology 125,000 Individual• Vertebrate Zoology 185,000 Lot / Individual
> 70%> 70%> 50%> 50%< 50%< 50%
Items with an electronic record available (20 years’ effort): ~55 %
Peabody CollectionsCurrent Snapshot
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
One Shared History
One Shared System
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Best Practices for Managing & Motivating the Digitizers
1. Reflect, know thyself, context matters2a. Create solutions that can be reused & recycled2b. … copying/stealing is quicker than creating3. Provide a tasty buffet of discrete/iterative tasks 4. Always remain flexible as matters arise5a. Listen closely, users know what’s failing5b. … prepare to alter workflow, perhaps wildly
Vignette OneVignette OneInvertebrate Paleontology -- imaging 75,000 brachiopods
Jess Utrup
Vignette OneVignette OneInvertebrate Paleontology -- imaging 75,000 brachiopods
digital camera’s image number,minus the prefix (e.g., DSCN)
view of specimen (dorsal, ventral, etc.)
catalog number
~ 2x~ 2x
Can you spot the differences between these two pictures ?
“Hands free” voice-activated data capture
“Hands free” voice-activated data capture
~ 2x~ 2x
Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
Vignette TwoVignette TwoMoving collections to Yale’s West Campus (2007-2009)
Anthropology, Vertebrate Zoology, et al.
Yale Art Gallery Peabody
Laptop, barcode printer, tethered scan gun – barcoding for tracking & inventory
Physical location barcode
Specimen barcode
Container barcode
Vertebrate Zoology -- couple staff, one room, little time pressure, cataloguing was rate limiting
Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
We hired expert digitizers
Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting
Ethafoam!Ethafoam!
tethered
wireless
MC3090 scanner, simple CGI script, invokes existing database functionality
No need toget to cart
No need tologin to EMu
MC3090 scanner, simple CGI script, invokes existing database functionality
Set scanners on stun ! Aye, Captain !
Ethafoam Madness
Vignette ThreeVignette Three48 Yale student workers in Entomology (2007-present)
Sort to FamilySort to Familythen Subfamilythen Subfamily (Larry)(Larry)
Sort to GenusSort to Genusthen Speciesthen Species
(Larry, students)(Larry, students)
Sort within SpeciesSort within Speciesby Collecting Eventby Collecting Event
(students)(students)
Student-Powered ParacuratingStudent-Powered Paracurating
DatabaseDatabase(students)(students)
Student-Powered ParacuratingStudent-Powered Paracurating
Schedule in overlapping timeslots, so students can work in groups
Student-Powered ParacuratingStudent-Powered Paracurating
First day on job – “invent & sort species of nymphalid butterflies”
Student-Powered ParacuratingStudent-Powered Paracurating
A True Ace … Nicole Palffy-Muhoray, grad. student in Linguistics
Student-Powered ParacuratingStudent-Powered Paracurating
Sorting within species to State/Province or comparably “digestible” geographic unit
Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
Student-Powered ParacuratingStudent-Powered Paracurating
Geography, and the “Student Enforcers”
Student-Powered ParacuratingStudent-Powered Paracurating
Student-Powered ParacuratingStudent-Powered Paracurating
“The Hot Hopper”
Student-Powered ParacuratingStudent-Powered Paracurating
Student-Powered ParacuratingStudent-Powered Paracurating
Student-Powered ParacuratingStudent-Powered Paracurating
48 students
249,820 specimens 8,611 hours$109,088 total
27 specimens / hour$0.44 / specimen
(2007 – present)
Student-Powered ParacuratingStudent-Powered Paracurating
48 students
249,820 specimens 8,611 hours$109,088 total
27 specimens / hour$0.44 / specimen
(2007 – present)
$54,544 total$0.22 / specimen
Provost’s Office program
Student-Powered ParacuratingStudent-Powered Paracurating
Gilene Young ‘07
Best Practices for Managing & Motivating the Digitizers
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