BEST PRACTICE FOR DATA SHARING ……………………………………………………
24
BEST PRACTICE FOR DATA SHARING ……………………………………………………................................................................... ................................. VEERLE VAN DEN EYNDEN …………………………………. UK DATA ARCHIVE UNIVERSITY OF ESSEX …………………………………. MURG WORKSHOP - CATAPULT CENTRES, LOCAL ENTERPRISE PARTNERSHIPS, DATA USAGE FOR RESEARCH LONDON, 28 SEPTEMBER 2012
BEST PRACTICE FOR DATA SHARING ……………………………………………………
BEST PRACTICE FOR DATA SHARING
....................................................................................................
VEERLE VAN DEN EYNDEN . UK DATA ARCHIVE UNIVERSITY OF ESSEX . MURG
WORKSHOP - CATAPULT CENTRES, LOCAL ENTERPRISE PARTNERSHIPS, DATA
USAGE FOR RESEARCH LONDON, 28 SEPTEMBER 2012
Slide 2
... ... UK DATA ARCHIVE OVERVIEW Sharing research data Policy
context Universities responsibilities UK Data Archive Our best
practice advice
Slide 3
... ... UK DATA ARCHIVE DATA SHARING DRIVERS Research funder
policies Publisher policies Demand from users Transparency and
openness Maximise investment returns Research data available for:
New research Scrutiny / duplication / validation Research
visibility / impact
Slide 4
... ... UK DATA ARCHIVE RESEARCH FUNDER DATA POLICIES Research
Councils UK Common Principles on Data PolicyResearch Councils UK
Common Principles on Data Policy (May 2011) Publicly funded
research data are a public good, produced in the public interest,
that should be made openly available with as few restrictions as
possible in a timely and responsible manner that does not harm
intellectual property. in accordance with relevant standards and
community best practice metadata to make research data discoverable
legal, ethical, commercial constraints on release of research data
recognition for collecting & analysing data; limited privileged
use acknowledge sources of data, intellectual contributions, terms
& conditions use public funds to support the management and
sharing of publicly-funded research data
Slide 5
... ... UK DATA ARCHIVE RESEARCH FUNDER POLICIES Research
Councils UK Policy on Access to Research Outputs Research Councils
UK Policy on Access to Research Outputs (July 2012) peer reviewed
research papers published in journals that are compliant with
Research Council policy on Open Access include statement on how the
underlying research materials such as data, samples or models can
be accessed for publications submitted for publication from 1 April
2013
Slide 6
... ... UK DATA ARCHIVE RESEARCH FUNDER DATA POLICIES UK
Research Councils data sharing policy mandating or encouraging data
sharing data management / sharing planning required award holders
responsible for managing & sharing data fund support services
and infrastructure e.g. ESDS / UK Data Service, NERC data centres,
Relu-DSS, MRC-DSS Also Wellcome Trust, DFID, Cancer Research UK,
British Academy, Nuffield Foundation, have data sharing
policies
Slide 7
... ... UK DATA ARCHIVE EPSRC POLICY FRAMEWORK ON RESEARCH DATA
Research organisations receiving EPSRC funding responsible
(universities) publish metadata online, with DOI (digital object
identifier) maintain data securely for 10 years roadmap for
compliance May 2012 institutional policy implemented May 2015
papers to include statements on access to supporting data
Influenced by FoI EPSRC Policy Framework on Research Data
Slide 8
... ... UK DATA ARCHIVE RESEARCH FUNDER POLICIES - OTHER USA
data sharing policies - NSF, NIH Europe data policy in planning for
FP8 generally based on OECD Principles and Guidelines for Access to
Research Data from Public FundingOECD Principles and Guidelines for
Access to Research Data from Public Funding
Slide 9
... ... UK DATA ARCHIVE JOURNAL / PUBLISHER DATA POLICIES data
underpinning publication accessible upon request from author
supplement with publication public repository mandated repository
(e.g. PANGAEA Elsevier) many top-rated science journals ( Science,
Nature, J Evol. Biol...) have strong policies relating to data
repositories which give dataset accession numbers e.g. GenBank,
EMBL, DRYAD, TreeBASE citation via unique DOIs Survey of journal
policies ongoing: jordproject.wordpress.com/
2012/09/13/journal-research-data-policies-survey
/jordproject.wordpress.com/
2012/09/13/journal-research-data-policies-survey /
Slide 10
... ... UK DATA ARCHIVE SHAREABLE RESEARCH DATA requires good
data management practices to ensure high quality, accurate, well
organised, accessible data with long-term validity
Slide 11
... ... UK DATA ARCHIVE SHARED RESPONSIBILITY researchers
generate & manage data institution supporting framework
policies infrastructure tools guidance / training clarify roles
& responsibilities !
Slide 12
... ... UK DATA ARCHIVE WHAT CAN UNIVERSITIES DO Policy
institutional data management / sharing policy ownership of
research data (copyright, IPR) data storage, back-up, security data
retention data stewardship when researchers leave Infrastructure
institutional repository public data catalogue data storage,
back-up,..also long-term collaborative research spaces data
security
Slide 13
... ... UK DATA ARCHIVE WHAT CAN UNIVERSITIES DO Tools
templates software Guidance / training data management training for
research staff data management training for PhD students
one-stop-shop data management portal data management planning
ethical & legal context/procedures re. data sharing (DPA,
FoI,.) data forum to exchange good practices between researchers
data management planning costing data management/sharing for
grants
Slide 14
... ... UK DATA ARCHIVE curator of the largest collection of
digital data in the social sciences and humanities in the UK
enhance and provide access to data for research and teaching
provide detailed user guides and documentation enable access to
data via search, browse, download and online visualisation support
researchers, data producers and data users partner on R&D data
projects
Slide 15
... ... UK DATA ARCHIVE SOURCES OF DATA government survey data
individual academics - research grants (ESRC and BA funded) market
research agencies public records and historical data international
statistical time series qualitative, quantitative and cross-
disciplinary data access to international data via links with other
data archives worldwide 5000 datasets in the collection 230 new
datasets each year over 22,000 registered users approx.60,000
downloads worldwide per year 3000+ user support queries
Slide 16
... ... UK DATA ARCHIVE UK DATA ARCHIVE STRATEGIC GOALS
promoting best practice in data curation raise standards in data
management raise standards in data security drive archival
innovation advance professionalization of data service
infrastructures integrate these activities into the UK Data
Service
Slide 17
... ... UK DATA ARCHIVE support innovative, policy- relevant
research support and improve data skills increase secondary data
analysis manage change in attitudes to data access (open vs.
secure) broaden Collections Development Strategy (new forms of
data) deliver high quality data support innovative, policy-
relevant research support and improve data skills increase
secondary data analysis manage change in attitudes to data access
(open vs. secure) broaden Collections Development Strategy (new
forms of data) deliver high quality data UK Data Service Other data
services Census Support Service UK DATA SERVICE
Slide 18
... ... UK DATA ARCHIVE WE ENABLE DATA SHARING infrastructure,
preservation, curation enable data discovery trust for sharing data
best practice data management guidance
Slide 19
... ... UK DATA ARCHIVE OUR DATA MANAGEMENT EXPERTISE Working
with researchers around data sharing and data management Economic
and Social Data Service - since 2003 Rural Economy and Land Use
programme Data Support Service (Relu-DSS) since 2005 Secure Data
Service since 2010 Data Management Planning for ESRC Data-rich
Investments (DMP-ESRC) 2010-2011 MRC Data Support Service project
since 2011 UK Data Service from 2012 Contribute to ESRC & MRC
Research Data Policy data management planning strategy guidance for
applicants & reviewers
Slide 20
... ... UK DATA ARCHIVE WHAT WE DO Needs evaluate existing
practices engage with and advise researchers identify needs and
obstacles to data sharing Solutions develop practical solutions and
strategies to embed data management and sharing into research
practices create tools and templates training, resources and
bespoke advice for researchers, RECs, trainers,.
Slide 21
... ... UK DATA ARCHIVE OUR RESOURCES Best practice guidance on
managing and sharing research data (online and published guide)
incl. training resources, examples, templates, tools, DM
checklist
Slide 22
... ... UK DATA ARCHIVE OUR DATA MANAGEMENT GUIDANCE planning
for data sharing ethical and legal aspects of data sharing and
re-use data copyright documentation and metadata to understand and
use data data formats, formatting and quality control for long-term
preservation storage and back-up of data and files security and
controlled access to data strategies for research centres and large
projects www.data-archive.ac.uk/create-manage
Slide 23
... ... UK DATA ARCHIVE DATA ARCHIVE INFRASTRUCTURE Provide
trust Enable and support ethical re-use of data advice for
researchers and re-users check data do not breach DPA,
confidentiality regulate access to archived data archived data NOT
in public domain use of data for specific purposes only after user
registration data users sign legally binding End User Licence e.g.
not identify any potentially identifiable individuals stricter
access regulation for sensitive data e.g. approved researchers,
data owner permission, secure access to data
Slide 24
... ... UK DATA ARCHIVE CONTACT RESEARCH DATA MANAGEMENT
SUPPORT SERVICES UK DATA ARCHIVE UNIVERSIY OF ESSEX WIVENHOE PARK
COLCHESTER ESSEX CO4 3SQ .. T +44 (0)1206 872001 E
[email protected] www.data-archive.ac.uk/sharing