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Bensberg GmbH
Supplier Evaluation
Bensberg GmbH
Supplier Evaluation
Bensberg Enhancement Components
EDI
DELINS Deadline Splitting EDI External Service Agent (ESA) Orders / MAIS Credit Memo Procedure Payment Advice
Application
Supplier Evaluation MM Production Process Evaluation
PP Delivery Performance SD
Requirements Analysis MD04 Open Quantities
Bensberg GmbH
Supplier Evaluation
Logistics Chain
Supplier Evaluation MM Production Process Evaluation PP Delivery Performance SD
MM=Material ManagementPP =Production & PlanningSD =Sales & Delivery
Bensberg GmbH
Supplier Evaluation
The Bensberg GmbH welcomes you to the Presentation of the Enhancement Component
Supplier Evaluation
Welcome!
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
BacklogSpecial
evaluationoptions Quality
Defective partsin PPM
Time/Quantity VDA and Percent
Service criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Modules are selectable
Bensberg GmbH
Supplier Evaluation
Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3 automated saving of the information relevant for the evaluation
by the message determination (SAP-standard)
According to VDA 5001 and Percent, separate evaluation of deadline and quantity reliability, customer-specific solutions
Flexible setting options of evaluation parameters e.g. according to supplier, plant, document type, MRP controller tolerances for deadline and quantity treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance Special treatment of delivery schedules Smoothing
GR items
Bensberg GmbH
Supplier Evaluation
Evaluation according to VDA
Mutual evaluation of deadline and quantity:
GR items
29.3. 10010.4. 100
29.3. 120 29.3. 100 on time10.4. 20 7 days too early
Determination of the VDA-key figure according to supplied schedule line with simultaneous consideration of the proportional quantity and time difference
The higher the VDA-key figure the worse the delivery performance
Purchase document
Delivery Assignment of the delivered quantity to the open quantities
Bensberg GmbH
Supplier Evaluation
Evaluation separately according to deadline and quantity reliability
Deadline and quantity reliability are determined separately by considering tolerances and afterwards a weighted, consolidated result is calculated.Example:
GR-items
29.3. 10010.4. 100 29.3. 120
Purchase document
Delivery Quantity evaluation in case of deviations of:
0% 100%1% - 10% 80%11% - 20% 60%from 21% 0%
Delivery reliability 100% Quantity reliability 60%
Delivery performance 80%Variable
weighting, here 50% /
50%
Bensberg GmbH
Supplier Evaluation
Evaluation of GR items according to time / quantity
GRposting
real time
Saving of all relevant data
Data extraction and evaluation
Material document
Purchasing document
Repeat-Job
Evaluation GRaccording to
time/quantity
Basis data
Evaluationparameters
Database tables
Evaluation results
Analysisprograms
Data export
Advantage: good performance, repeatability of the evaluation
GR items
Bensberg GmbH
Supplier Evaluation
Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3 saving of environment data upon the goods receipt asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters e.g. according to supplier, plant, document type, MRP controller tolerances for deadline and quantity treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance Special treatment of delivery schedules Smoothing
GR items
Bensberg GmbH
Supplier Evaluation
Supplier
Delivery
Delivery performance evaluation
Goods receipt:Thrusday 100 St.
Local service evaluations in respect to delivery performance
Goods receipts
GR items
Delivery
Delivery
Delivery
Supplier
Shipping instructions
VMI
Local service-criterion
Total result‘Delivery performance‘
Bensberg GmbH
Supplier Evaluation
Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3 saving of environment data upon the goods receipt asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters e.g. according to supplier, plant, document type, MRP controller tolerances for deadline and quantity treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance Special treatment of delivery schedules Smoothing
GR items
Bensberg GmbH
Supplier Evaluation
Delivery schedule (DS) treatment
Ship-to Party
Goods receiptThursday 100
Sold-to Party
Delivery schedule:Thursday 100
Supplier
Supply
Delivery schedule:Friday 80
on timedue to change:
on timeaccording tofirst DS
Evaluation
Monday:
changed on Wednesday:
Bensberg GmbH
Supplier Evaluation
VDA
0
DS 1 DS 2 DS 3 DS 4
Monday
DS 5
Wednesday
Time window
Goods receipt Thursday
VDA
2,00
VDA
0
Used delivery schedule
Delivery schedule treatment
Definition of time windows (e.g. 1 week, 1 month, number of days)
Parallel evaluation of all delivery schedules within the time window
Usage of the most favorable delivery schedule for the supplier
Punishment of the supplier will be avoided,
Further evaluation option:delivery schedule flexibility
Positive result, as the supplier was able to react on the last delivery schedule.
Bensberg GmbH
Supplier Evaluation
Evaluation of GR items according to time / quantity
Starting point: Goods receipt posting in SAP-R/3 saving of environment data upon the goods receipt asynchronous evaluation
According to VDA 5001 and Percent
Flexible setting options of evaluation parameters e.g. according to supplier, plant, document type, MRP controller tolerances for deadline and quantity treatment of over- and underdeliveries
Local service evaluations in respect to delivery performance Special treatment of delivery schedules Smoothing
GR items
Bensberg GmbH
Supplier Evaluation
Smoothing
GR items
Monday100 pcs.
Tuesday 100 pcs.
Schedule line
Goods receiptThursday 80 pcs. Punishment due to underdelivery
Goods receiptMonday 120 pcs.
Punishment due to overdelivery
Offsetting of quantity deviations by means of time windows (number days), alternatively with simulation
Time window
Goods receipt200 pcs.
Smoothing
Reliable in respect to time and quantity
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
options QualityDefective
partsin PPM
Time/Quantity VDA and Percent
Service criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Bensberg GmbH
Supplier Evaluation
Evaluation of backlog
Determination of backlog at a defined point of time schedule lines of orders and scheduling agreements with
schedule line date < current date leads to a complete backlog view
Evaluation like 'normal' GR regularly executed (optimal: daily) backlog evaluations
show the dynamical deterioration
Histories of complete backlog viewsin preparation: Analysis of the backlog development of a supplier, with monitoring (alarm system) and evaluation option
Consideration of backlog evaluations in the analyses is selectable
Backlog
Bensberg GmbH
Supplier Evaluation
Evaluation of backlogs
Backlogcollector
Completebacklog view
Data extraction and evaluation
Purchasingdocument
Evaluation backlog according to time and quantity
Basis data
Evaluationparameters
Data base tables
Evaluationresult
Analysisprograms
Data export
Repeat Job
Backlog
Bensberg GmbH
Supplier Evaluation
Special evaluation
options
Overview
Evaluation
QualityDefective
partsin PPM
Time/Quantity VDA and Percent
Service criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Bensberg GmbH
Supplier Evaluation
Special evaluation options
Evaluation of VMI, if necessary with data transfer from SupplyOn
Evaluation of consignation goods with stock limits or determination of range of coverage (according to requirements)
Manual evaluations without goods receipt, e.g. external data. Posting with independent user interface or by means of a released function module
Customer-specific solutions, e.g. for the evaluation of KANBAN(in hours in consideration of shift-times)
Consideration of special evaluations in the analyses is selectable
Manual GR postings / KANBAN
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
optionsDefective
partsin PPM
Service criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
QualityBacklog
Time/Quantity VDA and Percent
Bensberg GmbH
Supplier Evaluation
Evaluation of quality
Starting point: Quality key figure of the usage decision Coding indicated in the quality message (with evaluation)
At the moment of the analyses
Independent key figure in %
Local service evaluations for quality (analogous to delivery performance)
Upload option from external systems (scheduled)
Quality
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
optionsService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Time/Quantity VDA and Percent
Defective partsin PPM
Quality
Bensberg GmbH
Supplier Evaluation
Evaluation of defective parts in PPM (Parts per Million)
Defective parts * 1.000.000 / total parts
Control Quality message with filter options according to message type,
status, coding... Movement type / Movement reason
Result as PPM figure – independent of the quantity unit PPM figure – according to quantity unit PPM figure in % PPM figure according to material
PPM analysis with monitoring of target agreements
Defective parts
Bensberg GmbH
Supplier Evaluation
Delivery Return delivery
Date Quantity PPM figurePercentage
target agreement
Evaluation of the defective parts in PPM (Parts per Million)
Evaluation of the PPM figure for each movement (delivery/and return delivery) (Defective parts* 1.000.000 / total parts at certain a particular time)
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
options
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Totalevaluation
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Time/Quantity VDA and Percent
QualityServicecriterion
Defectiveparts
in PPM
Bensberg GmbH
Supplier Evaluation
Service criterion
Service criterion
Evaluation according to free-definable criterion, as e.g. Certification Flexibility Friendliness (subjective criterion)
Individual weighting of each criterion, global or e.g. definable according to supplier (0-weighting information)
Evaluation in percent or according to a point system with internal conversion into %
Evaluation of a Supplier Supplier according to delivery plant Material document
Bensberg GmbH
Supplier Evaluation
Service criterion
Service criterion
Evaluation by means of: Released function modules
Target: to use as far as possible the information existing in the R/3 or external systems
Independent user interface (also customer-specific) with maintenance dialogue
Monitoring of Authorizations Evaluation limits (Min-, Max- or fixed values) Number of evaluations (e.g. at most 2 but at least 1, with monitoring) Moment of evaluation (e.g. at the latest at 3rd working day, with
monitoring)
Independent key figure in %
Bensberg GmbH
Supplier Evaluation
Service criterion
Service criterion
Bensberg function modules for
Shipping instructions Price reliability Delivery schedule flexibility VMI if necessary with data transfer from SupplyOn Consignation with stock limits Consignation with range of coverage PPM costs (individual) Number of quality notifications (total and open)
Global und local
Bensberg GmbH
Supplier Evaluation
Global and local service evaluations
GR items
Goods receipts
local Service evaluations
for delivery performance
Total result
Deliveryperformance
Total result
Supplier
Usage decisionsQuality notifications
localService evaluations
for quality
Total result
Quality
Total result
Service
globalService evaluations
Weighting
Shipping instructions
VMI
Reaction time to Quality notifications
Certification
Flexibility
Friendliness
The assignment GLOBAL or LOCAL can be changed dynamically at any time
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
optionsService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Analyses with active user interface:- Global analyses- Individual analyses
Modifications:- Revaluation- Evaluation‘Legacy data’
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Time/Quantity VDA and Percent
QualityTotal
evaluation
Defective parts
in PPM
Bensberg GmbH
Supplier Evaluation
Total evaluationin %
Delivery performance
in %
A, B, C
e.g. weighting 5
Qualityin %
A, B, C
e.g. weighting 3
PPMin %
A, B, C
e.g. weighting 2
A, B, C - Classification
Total evaluation
Standard classification:A-classification, if >= 90%B-classification, if >= 75%C-classification, if < 75%
Servicein %
A, B, C
e.g. weighting 2
Recoding of evaluations- before total evaluation- after total evaluation
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Special evaluation
optionsService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Modifications:- Revaluation- Evaluation‘Legacy data’
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Time/Quantity VDA and Percent
QualityDefective
partsin PPM
Analyses with active interface:- global analyses- individual analyses
Totalevaluation
Bensberg GmbH
Supplier Evaluation
Analyses
Individual analyses of each goods receipt position with all evaluation bases
Analysis according to supplier and month (cross table)
Analysis according to supplier and material with ranking
Analysis according to quantity and time
ALV-analysis
Information of the supplier by post, fax or E-Mail
WEB-GUI-interface for the internet connection
Bensberg GmbH
Supplier Evaluation
Individual analysis
Analysis – Individual analysis
Bensberg GmbH
Supplier Evaluation
Individual analysis
Selection and sort keys
Further selection options can be activated
Only strategic suppliers
Choose sort key
Bensberg GmbH
Supplier Evaluation
Total evaluation for each sort key (here: supplier) within the selected period
Individual analysis
itemsinvolvedSort key
next slide
S-Kf = ServiceQ-Kf = QualityVDA = Delivery
performance
Bensberg GmbH
Supplier Evaluation
Overdelivery
Total evaluation (as before) with individual evaluation of all items involved
Document numbers (material, purchasing) + supplier are interactive (Hyperlinks to SAP-Standard)
GR
Manual
Backlog
Underdelivery
Evaluationbasisnext slide
Individual analysis
Analysis Service
Analysis PPM
VMI
Bensberg GmbH
Supplier Evaluation
VDA evaluation basis according to settings
Time difference in working days
2 = too late1 = too early
Individual analysis
Bensberg GmbH
Supplier Evaluation
Evaluation basis in case of separate evaluation of deadline and quantity
Individual analysis
Bensberg GmbH
Supplier Evaluation
Evaluation parameters and calculation
Individual analysis
Bensberg GmbH
Supplier Evaluation
open quantity
prior to GR
Purchasing deadlines at the moment of the GR posting (basis deadline)
Individual analysis
open quantity after GR
red = overdelivered
Bensberg GmbH
Supplier Evaluation
green = most favorable DS
Activation can be changed (with immediate effect)
orange = active DS
Parallel evaluated delivery schedules within the time window
Individual analysis
Bensberg GmbH
Supplier Evaluation
Total evaluation (as before) with service analysis
next slide
Individual analysis
Service analysis
Bensberg GmbH
Supplier Evaluation
Service analysis – total overview
next slide
Individual analysis
Details for criterion
Bensberg GmbH
Supplier Evaluation
Service analysis - Detail for criterion
Individual analysis
Details for the result
Bensberg GmbH
Supplier Evaluation
Possibility to enter comments
andto modify the evaluation
Individual analysis
Possibility to modify evaluations
Bensberg GmbH
Supplier Evaluation
Individual analysis
Only comment
Evaluation has been modified
Possibility to modify evaluations
Possibility to enter comments
andto modify the evaluation
Upon clicking on a single result field, the dialog is
started
Bensberg GmbH
Supplier Evaluation
Total evaluation with individual evaluation of the items involved
Individual analysis
Filter-Download
change
changePossibility to enter comments +interactive option to change key figures (if so marked)
Download / Excel Filter Graph Sort methods Remarks/Changes Hyperlinks User profile
Document number (material, purchasing department) + supplier are interactive (Hyperlinks)
Start chart
Bensberg GmbH
Supplier Evaluation
Cross table
ALV - Analyses (Advanced List Viewer)
Bensberg GmbH
Supplier Evaluation
Cross table
ALV - Analyses (Advanced List Viewer)
Bensberg GmbH
Supplier Evaluation
Cross table
Analysis - Cross table
Bensberg GmbH
Supplier Evaluation
Global analysis
'Cross table':
Analysis per calendar yearand supplier according to month or week
Bensberg GmbH
Supplier Evaluation
'Cross table': Analysis according to calendar year and supplier
Globale Analyse
Goods receipts
context-depending individual analysis
nächste Folie
VDA-key figure
blank = no GR
Analysis options:
Example: Delivery performance according to VDA
Under preparation: 2 additional columns for the supplier
- Target value per month 'supplier development' per month- Deviation from target value with colored indication
Bensberg GmbH
Supplier Evaluation
Individual analysis based on cross table
Global analysis
items involved
Bensberg GmbH
Supplier Evaluation
Cross table
Analysis - Supplier and Material
Bensberg GmbH
Supplier Evaluation
to supplier
Parameters: Post, Fax, E-Mail
Management ordispatch filter
Objective: Information for the
supplier Ranking Information for
the Management
Analysis according to supplier and material
Analysis according to supplier and material
Sort keys with ranking
Bensberg GmbH
Supplier Evaluation
Analysis according to supplier and material
next but one slide
Detailnext slide
Analysis according to supplier and material
Individual analysis
Bensberg GmbH
Supplier Evaluation
Analysis according to supplier and material
Analysis according to supplier and material
Dispatch to the supplier by Mail, Fax, or E-Mail
Dispatch by form:- Bensberg form- customer-specific form
When clicking on the magnifying glass in line 'Total' the weighted individual evaluations are displayed:
Bensberg GmbH
Supplier Evaluation
Supplier print out
This standard print out can be replaced by an own form.
A further standard print out is under preparation
Analysis according to supplier and material
Bensberg GmbH
Supplier Evaluation
Cross table
Analysis - Quantity and Time
Bensberg GmbH
Supplier Evaluation
Analysis according to quantity and time
Analysis according to quantity and time
Over-/and underdeliveries either in % or in quantity units
Objective target:Presentation of quantity and time deviations
Limit quantities, from which the display will be marked
colored
Bensberg GmbH
Supplier Evaluation
Analysis quantity
Additional break down + evaluation according to material
individualanalysis
Analysis according to quantity and time
Bensberg GmbH
Supplier Evaluation
Analysis times
Sum of the schedule lines may exceed the sum of GR.
Analysis according to quantity and time
Bensberg GmbH
Supplier Evaluation
Analysis times with break down
Purchasing documents (orange)
Analysis according to quantity and time
Material documents (blue)
Bensberg GmbH
Supplier Evaluation
Alarm system
Definition of limit values, e.g.: The percent evaluation of the supplier for delivery performance
falls below the limit value Supplier exceeds the PPM-target agreement Certification of the supplier expires Backlog has not been reduced as expected Development of the supplier is not satisfying.......
The alarm system verifies the limit values and notifies the determined user by internal SAP-Mail, by adding the respective analysis.
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Manualevaluation
KANBANService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Backlog
Time/Quantity VDA and Percent
QualityDefective
partsin PPM
Totalevaluation
Modifications:- Revaluation- Evaluation ‚Legacy data'
Analysis withactive interface:- Global analysis- Individual analysis
Bensberg GmbH
Supplier Evaluation
Modification of data pool
Possibility to revaluate already evaluated items with modified evaluation parameters
Immediate adjustment of the evaluations in the individual analysis
Post-evaluation of orders and scheduling agreements with delivery schedules (old ones or imported data)
Modifications
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Manualevaluation
KANBANService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Data export forexternal systems
(SAP-BW)
Backlog
Time/Quantity VDA and Percent
QualityDefective
partsin PPM
Totalevaluation
Analysis withactive interface:- Global analysis- Individual analysis
Internetinterface(WEBGUI)
Modifications:-- Revaluation- Evaluation‚Legacy data'
Bensberg GmbH
Supplier Evaluation
Internet interface (WEBGUI)
Independent WEBGUI interface
Internet profile for supplier: Definition of the selection options Definition of possible evaluations (Delivery performance,
Quality, PPM, Service) Limitation of the period
Application of the material number of the supplier so far maintained
Internet
Bensberg GmbH
Supplier Evaluation
Overview
Evaluation
Manualevaluation
KANBANService criterion
Goods receipts
(GR)
Data pool with basis data and evaluation results
Backlog
Time/Quantity VDA and Percent
QualityDefective
partsin PPM
Totalevaluation
Analysis withactive interface:- Global analysis- Individual analysis
Modifications:-- Revaluation- Evaluation‚Legacy data'
Data export forexternal systems
(SAP-BW)
Internetinterface(WEBGUI)
Bensberg GmbH
Supplier Evaluation
Data export external systems as e.g. SAP-BW
Provision of all analysis results in one separate extract transfer table
For each evaluated item one data record (master data, evaluation data with timestamp)
Timestamps for topicality comparison
Data extract report: Check, if new evaluations or modifications of evaluations
are available Storage of extract data with new timestamp in extract
table
Download or direct access
Analysis 'classical' and ALV
Data export to external systems
Bensberg GmbH
Supplier Evaluation
Evaluation data:Tables
Bensberg
Repeat-Job
Extractreport
withModification
check
Master data:
TablesSAP
Table'Extract'
withTimestamp
List
Download / Excel
SAP-BW
Data export for external systems as e.g. SAP-BW Overview
Data export to external systems
Bensberg GmbH
Supplier Evaluation
Embedding of the Bensberg component in the SAP R/3
Add-on to R/3 Programmed in "ABAP" (Advanced Business and
Application Programming) Own, name range (/BEE/) assigned from SAP Thus no no interventions in R/3, but access on R/3-
data
Able to run under R/3-Releases 4.0 - 4.7 with or without Automotive
Automatic generation via SAP standard transport
Language versions: D, E, F, ES
Bensberg GmbH
Supplier Evaluation
Posthof 2D-53783 EitorfGermany
Bensberg Consulting GmbH
Phone:Fax:
0049 (0)2243 838220049 (0)2243 80502
We thank very much you for your time and interest.
If you still have questions and/or need further information please don't hesitate to contact us.
