Identification & Recruitment (ID&R)

Action PlanTexas Migrant Education Conference

November 15-17, 2006

Benjamin Macias, ID&R and Maria Elena Garza, Quality Control

Region One ESC1900 West SchuniorEdinburg, TX 78541

(956) 984-6000www.esc1.net

Purpose

To provide guidance on the development of an Identification & Recruitment (ID&R) Action Plan.

AgendaWelcome &

IntroductionsNCLB-ID&RID&R Action Plan

Criteria from 2006-2006 ID&R Manual

Sample ID&R Action Plan

PS3103 Title I, Part C Migrant Education

Identification & Recruitment (ID&R) Action Plan

“Before September 15, develop a written Identification & Recruitment Action Plan.”

From Part 2: Required Program Activities of the Consolidated Application for Federal Funding

Performance-Based Monitoring Compliance Item

#12Did the Local Education Agency

(LEA) have Migrant ID&R and NGS staff trained annually by the regional ESC?

ID&R ManualAll MEP-funded districts

must develop an ID&R plan to detail ID&R timelines, recruitment methods, strategies, etc., to be used to identify and recruit all migrant students on a year-round basis.

THE ID&R Plan must include:

Training & certification of all recruiters;A variety of strategies and activities to

actively identify and recruit all eligible migrant children in the district;

The use of a map of the district and current migrant housing lists to target all areas in which migrant families or emancipated youth are likely to reside;

Coordination/networking with local/regional organizations and agencies that provide services to migrant workers and their families;

THE ID&R Plan must include:

A safe and effective process for deploying recruiters within the district;

An effective protocol for eligibility review;

A plan for monitoring recruiters and eligibility reviewers;

THE ID&R Plan must include:

Written quality control procedures for ID&R;

Evaluate ID&R for continuous improvement of ID&R efforts;

The use of a map of the district and current areas where crops are grown and/or where fishing activities take place.

ID&R Action Plan GoalThe 5 Ws

Who: Migrant personnelWhat:will develop an ID&R Action PlanWhy: to identify & recruit all migrant studentsWhen: on a year-round basisWhere: within school district

boundaries.

Who and Why?Migrant Coordinator/DirectorRecruitersNGS Data Entry

ID&R ActivitiesClear & ConciseAccurateSimple

Suggestion: Develop a manual that contains descriptions of activities & how they are performed and ready-made documents that are used on a daily basis.

Training & certification of all recruiters

Activity Personnel

Resources

Timeline Method of

Evaluation

1. Attend annual ID&R Training

2. Enroll to the Weekly Recruiter

3. Attend monthly ID&R meetings to openly discuss ID&R concerns

All migrant personnel including recruiters, NGS, counselors, etc.

All migrant personnel including recruiters, NGS, counselors, etc.

All migrant personnel including recruiters, NGS, counselors, etc.

ESC

Computer, Internet, copies

COEs,

July-August

Weekly

Monthly

ID&R Certificates

Sign-In to be kept on file at LEA

A variety of strategies and activities to actively identify and recruit all eligible

migrant children in the districtActivity Personne

lResource

sTimeline Method

of Evaluatio

n1. Use survey forms & questionnaires

2. Conduct awareness training for key personnel who can help identify migrant children

3. Display posters about the Migrant Education Program (MEP) in appropriate locations throughout the community

All migrant personnel including recruiters, NGS, counselors, etc.

All migrant personnel including recruiters, NGS, counselors, etc.

All migrant personnel including recruiters, NGS, counselors, etc.

ID&R manual, copy machines, intake center

Migrant office, copies of presentation, copies of COEs, etc.

posters

First day of school and for new enrollments

On-going

On-going

Keep surveys on file at LEA

Sign-in to be kept on file at LEA

The use of a map of the district and current migrant housing lists to target all areas in which migrant families or emancipated youth are likely

to resideActivity Personne

lResource

sTimeline Method

of Evaluatio

n1. Coordinate with local growers, employers & crew leaders

All migrant personnel including recruiters, NGS, counselors, etc.

Internet, phone book,

On-going Maintain portfolio with phone logs, memos, copies of information provided by agencies

Coordination/networking with local/regional organizations and agencies that provide services

to migrant workers and their familiesActivity Personne

lResource

sTimeline Method

of Evaluatio

n1. Coordinate with community agencies such as WIC Clinics, Headstart, Evenstart Programs

2. Provide brochures for agencies containing information about the migrant program

3. Organize “One-Stop Registration” Days to allow parents to register children from multiple grade levels

All migrant personnel including recruiters, NGS, counselors, coordinators, etc.

Phone, face-to-face meetings

On-going Phone logs, documentation of meetings & outcomes

A safe and effective process for deploying recruiters within the

districtActivity Personne

lResource

sTimeline Method

of Evaluatio

n1. In pairs, canvass the community street by street, making sue of maps in the area

2. Organize identification & recruitment efforts by sectioning the recruiters to different areas of the community

3. Teaming recruiters to check each other’s COEs prior to turning in COEs to eligibility reviewers

Coordinators, recruiters

Area maps October, February

Recruiter Logs, NGS daily logs

An effective protocol for eligibility review

Activity Personnel

Resources

Timeline Method of

Evaluation

1. Attend annual Eligibility Reviewer Training

2. Complete reviewer logs

3.

Directors, coordinators, reviewers

ID&R Manual August-September

Certificate from ESC

Maintain reviewer logs at LEA

A plan for monitoring recruiters and eligibility reviewers

Activity Personnel

Resources

Timeline Method of

Evaluation

1. Director will randomly review recruiter and reviewer logs.

2. Reviewers will train recruiters on Eligibility Process

Director, recruiters, reviewers

Director, recruiters, reviewers

Logs

Presentation handouts,

Weekly

August-September

Maintain logs at migrant office

Sign-in to be kept on file at LEA

Written quality control procedures for ID&R

Activity Personnel

Resources

Timeline Method of

Evaluation

1. Develop quality control procedures guide

Directors, reviewers

ID&R manual September-October

Maintain documentation at LEA

Evaluate ID&R for continuous improvement of ID&R efforts

Activity Personnel

Resources

Timeline Method of

Evaluation

1. Attend meetings to openly discuss ID&R activities/strategies

2. Based on feedback, re-vamp recruitment activities/strategies

Director, coordinator, recruiters, counselors, NGS

Director, coordinator, recruiters, counselors, NGS

Personnel

Personnel

Monthly

As needed

Maintain documentation of minutes on file at LEA

*The use of a district map that identifies current areas where crops are grown and/or where

fishing activities take placeActivity Personne

lResource

sTimeline Method

of Evaluatio

n1. Partner with Texas Agricultural Extension Service

2. Partner with Texas A&M University

3. Canvass district

Director, Coordinator, Recruiters,

USDA 2002 Census Local Growers, A&M University Website

October Maintain documentation at LEA & submit to ESC.

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