Being Ready at Yearend and Yearstart Things to do – smschecklist.doc It is the base of your bible!

Student Top Tips

What is the CIMS Option for XYZ?Use SES.900 - it is the absolute BEST

Student Top Tips

How to sign in as a parent **IMPORTANT not to sign in with their userid and password!

Go into STU.255 – Create your own ID – it will disappear next day!User: DonnaPassword: Donna .. Assign yourself to appropriate student(s) and note the Postal

Code …

Ready to Sign in!

Student Top Tips

Consider TMP tag for reporting and/or temporarily assigning students

Use STU.640 to delete TMP tag – from last use Use STU.640 or GRD.591 STU.405 to efficiently assign the

tag Send email, run reports …. Then STU.640 to remove TMP

Student Top Tips

How to check grades based on attendance .. Ie: what are the marks like for all students who have missed more than X days ...

Use STU.640 to delete TMP tag Use ATT.580 to select your students based on attendance.

Ask to update TMP tag for those students. Use GRD.558 and limit to TMP tag – this will provide you with

grades and attendance for those selected students.

Student Top Tips

New download file for GRD.558 – tons of potential Detail each student, each course/grade with EXTRAS Donna should create grading pivots from here!!!

Student Top Tips

Report Cards eFiling timing SUPER IMPORTANT Use GRE.511 or GRD.511 to eFile ‘Y’ CAREFUL: Use JOB to ensure your job has completed .. If

you delete your report cards before it finishes - eFiling will stop dead right at that point!

Use STU.552 to confirm number of rep cards added! What to do with singles and late updates to re-efile Report

Cards .. Use

Student Top Tips

How to record leaving early Use ‘T’ Create some reason code(s) to describe how early they left

or why

Student Top Tips

How Does CUM File Option STU.376 Work? Use it to record requests for and received versus sent to and

when for student files. Use STU.983 to report What else would you need, why still keeping spreadsheets or

logs elsewhere?

Student Top Tips

CUM FILES - BOARD OFFICE Schools use STU.376 to record they have sent them to you Should you scan the contents? OR consider changing your

filing - keep it in that box/school/year. … no need to file each one.

If you ever needed to know where to retrieve it - the CIMS STU.376 would tell you.

Student Top Tips

Where are these students (Scheduled Schools)Use SCH.571 or SCH.572 (Teachers)

For students WAY WAY faster and better than individual schedules

Student Top Tips

DATE: 4/16/13 TIME: 13:35 TERM: 2 DAY: 6 PERIOD: 04 BLOCK: D STUDENT# NAME CL HROOM PHONE COURSE SEC TEACHR ROOM ABS 9736666 ABAGON, JESSICA MA F 11 229-9303 9722221 ABAS, REMA E. F 12 GYM 3 334-7654 ENG40S 1 SEMEM RM 16 9724443 ABRAHAM, CAMILLE J F 12 231 633-2912 PED40F 10 LECHC GYM 1 A

What documents are onfile and who has seen themUse IMG301S to view everything eFiled and Log of

activity

Student Top Tips

What addresses have changed from Family# ???What Parents are updating their own information???Use STU.190 to see and STU.290 to Report

Student Top Tips

Statistical Reports for AdministratorsATT.894 - attendance ATT.555 - detailsDSP.894 discipline DSP.555 - detailsGRD.894 - grading GRD.555 - details

For the ‘555’ options - go to the downloading class!

Student Top Tips

Stop Printing Birthday Lists for Teachers !!!Great new feature in TeacherConnect that they will

see any new birthdays for a whole week before (7 Days). Available on List and on attendance views

…. Is the birthday list necessary anymore???

Student Top Tips

Binder Copy of Info - in case of EmergencyWeekly - consider emailing and placing on a stick

which could then actually be posted to a secure share also???!STU.550, STU.551 - Guardian ListingSTU.991 - Medical ListingSTU.570 - Student Schedule

Student Top Tips

REMINDER: Using From and ThruPerfect example is to change payment on fees screen for

a whole bunch of lines from CSH to CHQ

Student Top Tips

F on first LineT on last line(Enter)C as operation

REMINDER: Using Multi- C’sYou are in an index of all students by name (STU.301) or

all student by course (SCH.410) … and you need to review many students … Use ‘C’

Student Top Tips

REMINDER: Textbooks .. To assist with CollectionsTo help with Textbooks - be diligent at sending out

outstanding letters and EMAIL - SGH.520

Student Top Tips

1. Email a Letter2. Update a tag STT which you could look at to know how often and when you have sent a letter.

High Schools BC – Handling X Special CoursesConsiderations for ‘X’ courses where the description of

that course is student specificAs per audit at SD83 – not a great idea to simply use the Alt

Min ID for that student … register them into their own course/section to separate it

To get the appropriate course description for student Schedules and Transcript: Use TRA.310 description as input

in master schedule, else use regular SCH.310 description

Student Thoughts