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“Before We Bid This Out…Did You Check The New Jersey State Cooperative Contracts?”
New Jersey State Cooperative Contracts
Save Time. Save Money. Ensure Compliance.
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Facts About the Procurement Bureau
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• A Division of Treasury • Mission: To provide strategic purchasing expertise on procurements for State Departments/Agencies that spend over $36,000 per year on any given service or product • Purchases under $36,000 per year are typically bid out by Agencies • 41 Procurement Specialists • Manages 700 Term Contracts • Manages 2200 Supplier Contracts
New Jersey Cooperative Purchasing
“The Governor, Lieutenant Governor and Treasurer have all
asked us to take on more of a leadership role with New Jersey’s municipalities…more informative instruction and opening more
of our contracts for their use.” Jignasa Desai-McCleary
Director Division of Purchase and Property
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New Jersey Cooperative Purchasing
Outreach Team The New Jersey Cooperative Purchasing Outreach Team aids
governmental entities in obtaining the most advantageous access to products and services through competitive, simple, transparent, customer-friendly processes to benefit the New Jersey Taxpayer. The Team offers information and access to potential taxpayer savings, time saving solutions, and an enhanced purchasing compliance opportunity.
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Jignasa Desai-McCleary Director
Division of Purchase and Property
Bob Beauregard Assistant Director, Cooperative Purchasing
Division of Purchase & Property (DPP)
Ann Marie Wiedemann 609.633.9809
Daniel Delaney 609.984.7917
Brian Gallagher 609.984.9703
Kelly Anderson-Thomas 609.292-0177
Heather Farina 609.530.5770
Value of Cooperative Purchasing for Municipalities and Schools
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• Increase staff effectiveness
• Reduce duplication of bidding and contract processing
• Leverage established national volume pricing of contracted products
• Ease and benefits of purchasing off of national contracts procured, awarded and hosted by a national municipal contracting agency
• Avoid that low bid
• Great alternative contract option to save time, money and ensure quality products
What are Cooperative Contracts?
• Allow local and county agencies to purchase products and services without going out to bid
State of NJ issued RFP and awarded contracts
Nationally recognized cooperative purchasing organizations (e.g. WSCA/NASPO, US Communities, NJPA, NIPA, etc.)-does not give access to all contracts
GSA Schedules
• All awarded as State contracts
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GSA Schedules
•State is authorized to purchase off of a GSA Schedule by N.J.S.A. 52:34-6.1
•The Division of Purchase and Property (DPP) first takes specific action to award a specific State
contract with the GSA, forming the basis for the pricing terms of the contract
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National Purchasing Cooperatives •National Joint
Powers Alliance (NJPA)
•National Intergovernmental Purchasing Alliance
(NIPA)
•Western States Contracting Alliance
(WSCA, member of NASPO)
•The Cooperative Purchasing Network
(TCPN)
•US Communities
•Group Purchasing Organization (GPO)
(unavailable to use)
Be Sure To Consult Division of Local Government Services
Bulletin (DLGS) LFN 2012-10
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Understanding State Contracts
• Contracts can be found at: http://www.state.nj.us/treasury/purchase/ • The State issues set length of time term contracts. • Term contracts are 4 digits and start with:
– T = term contract – G = GSA schedule that has been promulgated – M = contract promulgated from a nationally recognized cooperative purchasing
organization – S = supplemental contract to an already awarded term contract
• Only certain contracts are cooperative. • Under each term contract, there are 5 digit supplier contract numbers
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Who may use State Cooperative Purchasing Contracts?
• MUNICIPALITIES
• COUNTIES
• SCHOOL DISTRICTS (including Charter Schools)
• QUASI-STATE AGENCIES
• VOLUNTEER FIRE DEPARTMENTS
• VOLUNTEER FIRST AID OR RESCUE SQUADS
• COUNTY AND STATE COLLEGES
• INDEPENDENT AUTHORITIES
• INDEPENDENT INSTITUTIONS OF HIGHER EDUCATION
Product Savings Office Supplies Auto Parts
Item State Cost Coop Cost
CARD,INDEX,RULED,
3X5,WE $.30 $.22
STAPLES,STD,CHISE
L POINT .37 .30
PEN,ROUND
STIC,MED,BK 1.05 .83
CALENDAR,DSK
PD/WALL,BK,22X17 2.61 1.76
PEN,FLEXGRIP,RETR
,MED,BE 1.57 .38
CLIP,BINDER,MEDIU
M .67 .29
PENCIL,#2,TICONDE
ROGA 1.33 .86
CASSETTE,AUD,90
MINUTE .58 .32
GLUE,STICK,1OZ. .80 .69
Item State Cost Coop Cost
SUPER DUTY PADS $104.85 $56.79
BRAKE PADS 46.19 19.19
DSC PAD ST 40.89 20.79
A-C FUEL PUMP 110.45 77.59
DELCO
THERMOSTATS 2.82 1.59
AC SPARK PLUG 4.03 1.43
ROTOR 42.00 37.59
WIPER BLADE 3.39 3.19
QT. BRAKE FLUID 2.97 2.79
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Why Should You Review The State Cooperative Purchasing Contracts?
•Buying Power Volume driven and economy of scale saves taxpayer money!
•Convenience Issue a PO, save staff time and expense!
•Vendor Management and Compliance State available to assist in resolving issues!
•Communications Updates Helpful news and contract update information!
•Qualified Vendors and Product Flexibility Broad selection of goods and services from approved vendors!
What’s Next?
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• Statewide Outreach
• County Forums/Director’s Roundtables
• Surveys – Survey Monkey
• Assessment of Purchase Bureau/Contracts
• Assessment of Specific Contract/RFP
• E-Mail Newsletter
• Presentation Requests
• Local/School/State Contracts Law
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• New state-of-the-art eProcurement System
• Web based and accessible by all State and local governments and vendors
• One stop shop for vendor document management and review
• May 2014: Begin initial vendor enrollment
• Summer 2014: Begin vendor forms population
• 4th Quarter 2014: System goes live!
Quick Take Aways?
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• Read The Method of Operation!
• Ask The Vendor For Their State Contract #!
• Engage The Procurement Bureau!
New Jersey State Cooperative Contracts
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Save Time. Save Money. Ensure Compliance.
