Before Starting the Project Listings for the CoC Priority Listing€¦ · - New Project Listing – lists all new project applications created through reallocation and the permanent

Before Starting the Project Listings for the CoCPriority Listing

The FY 2016 CoC Consolidated Application requires TWO submissions.Both this Project Priority Listing AND the CoC Application MUST besubmitted prior to the CoC Program Competition deadline as required bythe FY 2016 CoC Program Competition NOFA.

The FY 2016 CoC Priority Listing includes the following: - Reallocation forms – must be fully completed if the CoC is reallocating eligible renewalprojects to create new permanent housing – permanent supportive housing or rapid rehousing,new HMIS, or new SSO specifically for Coordinated Entry projects. - New Project Listing – lists all new project applications created through reallocation and thepermanent housing bonus that have been approved and ranked or rejected by the CoC. - Renewal Project Listing – lists all eligible renewal project applications that have been approvedand ranked or rejected by the CoC. - UFA Costs Project Listing – applicable and only visible for Collaborative Applicants that weredesignated as a Unified Funding Agency (UFA) during the FY 2016 CoC Program Registrationprocess. Only 1 UFA Costs project application is permitted and can only be submitted by theCollaborative Applicant. - CoC Planning Project Listing – Only 1 CoC planning project is permitted per CoC and can onlybe submitted by the Collaborative Applicant. - Grant Inventory Worksheet (GIW) – Collaborative Applicants must attach the final HUD-approved GIW. - HUD-2991, Certification of Consistency with the Consolidated Plan – Collaborative Applicantsmust attach an accurately completed, signed, and dated HUD-2991.

Things to Remember: - All new and renewal projects must be approved and ranked or rejected on the Project Listings. - Collaborative Applicants are responsible for ensuring all project applications are accuratelyappearing on the Project Listings and there are no project applications missing from one or moreProject Listings. - Collaborative Applicants are strongly encouraged to list all project applications on the FY 2016CoC Ranking Tool located on the FY 2016 CoC Program Competition: Funding Availability pageon the HUD Exchange as this will greatly simplify and assist Collaborative Applicants whileranking projects in e-snaps by ensuring no rank numbers or duplicated and that all rank numbersare consecutive (e.g., no missing rank numbers). - If a project application(s) is rejected by the CoC, the Collaborative Applicant must notify theaffected project applicant(s) no later than 15 days before the CoC Program Competitionapplication deadline outside of e-snaps and include the reason for rejection. - For each project application rejected by the CoC the Collaborative Applicant must select thereason for the rejection from the dropdown provided. - If the Collaborative Applicant needs to amend a project application for any reason after rankinghas been completed, the ranking of other projects will not be affected: however, theCollaborative Applicant MUST ensure the amended project is returned to the applicable ProjectListing AND re-rank the project application BEFORE submitting the CoC Priority Listing to HUDin e-snaps.

Additional training resources are available online on the CoC Training page of the HUDExchange at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources/

Applicant: Boston CoC MA-500Project: MA-500 CoC Registration FY2016 COC_REG_2016_135519

Project Priority List FY2016 Page 1 09/14/2016

1A. Continuum of Care (CoC) Identification

Instructions:The fields on this screen are read only and reference the information entered during the CoCRegistration process. Updates cannot be made at this time. If the information on this screen isnot correct, contact the HUD Exchange Ask A Question (AAQ) athttps://www.hudexchange.info/ask-a-question/.

Collaborative Applicant Name: City of Boston Acting by and through its PFC



2. Reallocation

Instructions:For guidance on completing this form, please reference the FY 2016 CoC Priority ListingDetailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/.

2-1. Is the CoC reallocating funds from one ormore eligible renewal grant(s) that will expire

in calendar year 2017 into one or more newprojects?

Yes



3. Reallocation - Grant(s) Eliminated

CoCs that are reallocating eligible renewal project funds to create a newproject application – as detailed in the FY 2016 CoC Program CompetitionNOFA – may do so by eliminating one or more expiring eligible renewalprojects. CoCs that are eliminating eligible renewal projects entirely mustidentify those projects on this form.

Amount Available for New Project:(Sum of All Eliminated Projects)

$2,189,203

Eliminated ProjectName

Grant NumberEliminated

Component Type AnnualRenewalAmount

Type of Reallocation

Boston Health Car... MA0007L1T001508 SSO $203,699

Regular

Boston Public Hea... MA0008L1T001508 SSO $564,939

Regular

Boston Public Hea... MA0010L1T001508 TH $210,245

Regular

Eliot Community H... MA0021L1T001508 SH $28,890 Regular

Interseminarian P... MA0035L1T001508 SSO $146,014

Regular

Pine Street Inn, ... MA0057L1T001508 SSO $316,619

Regular

Pine Street Inn, ... MA0032L1T001508 SSO $483,570

Regular

New England Cente... MA0056L1t001508 TH $235,227

Regular



3. Reallocation - Grant(s) Eliminated Details


* 3-1. Complete each of the fields below for each eligible renewal grant thatis being eliminated during the FY 2016 reallocation process. CollaborativeApplicants should refer to the final HUD-approved FY 2016 Grant InventoryWorksheet to ensure all information entered on this form is accurate.

Eliminated Project Name: Boston Health Care for the Homeless Program -Mental Health / Substance Abuse Team

Grant Number of Eliminated Project: MA0007L1T001508

Eliminated Project Component Type: SSO

Eliminated Project Annual Renewal Amount: $203,699

3-2. Describe how the CoC determined that this project should beeliminated and include the date the project applicant was notified. (limit 750 characters)

As part of the CoC's community-wide effort to convert available CoC funds toprojects that directly support housing acquisition and retention, this project isbeing eliminated in accordance with the CoC-approved Reallocation policy,which was developed in conjunction with the CoC general membership andapproved by the CoC Leadership Council. The project applicant was notified onJuly 15, 2016.



* 3-1. Complete each of the fields below for each eligible renewal grant thatis being eliminated during the FY 2016 reallocation process. CollaborativeApplicants should refer to the final HUD-approved FY 2016 Grant Inventory



Worksheet to ensure all information entered on this form is accurate.

Eliminated Project Name: Boston Public Health Commission - ServingOurselves









Eliminated Project Name: Boston Public Health Commission - ProjectSOAR


Eliminated Project Component Type: TH


3-2. Describe how the CoC determined that this project should beeliminated and include the date the project applicant was notified.



(limit 750 characters)





Eliminated Project Name: Eliot Community Human Services - NewburyStreet Safe Haven


Eliminated Project Component Type: SH



The project sponsor approached the CoC and indicated that it would no longerseek CoC-funding for this project due to an increase in funding from theCommonwealth of MA Department of Mental Health. The CoC was informed bythe project sponsor of this decision prior to the release of the NOFA.






Eliminated Project Name: Interseminarian Project Place, Inc. -Consolidated Employment Training Program









Eliminated Project Name: Pine Street Inn, Inc. - Project NeighBOR











Eliminated Project Name: Pine Street Inn, Inc. - Project IMPACT





Upon notification that the Boston CoC had received funding for Project IMPACTupon appeal of the 2015 CoC application score, the CoC informed the projectsponsor that they could either reallocate the reinstated funding in accordancewith the CoC- approved Reallocation policy or could choose to renew theprogram. The sponsor, having already shuttered the program prior to news ofthe successful appeal, decided to reallocate the funds.






Eliminated Project Name: New England Center for Homeless Veterans -Transitional Housing Program

Grant Number of Eliminated Project: MA0056L1t001508

Eliminated Project Component Type: TH






4. Reallocation - Grant(s) Reduced

CoCs that are reallocating eligible renewal project funds to create a newproject application – as detailed in the FY 2016 CoC Program CompetitionNOFA – may do so by reducing one or more expiring eligible renewalprojects. CoCs that are reducing eligible renewal projects entirely mustidentify those projects on this form.

Amount Available for New Project(Sum of All Reduced Projects)

$200,000

Reduced ProjectName

Reduced GrantNumber

AnnualRenewalAmount

AmountRetained

Amount availablefor new project

Reallocation Type

Metropolitan Bost... MA0042L1T001508 $2,330,020

$2,280,020

$50,000 Regular

MBHP SRO Program MA0305L1T001507 $347,286 $322,286 $25,000 Regular

Metropolitan Bost... MA0043L1T001508 $6,202,666

$6,077,666

$125,000 Regular



4. Reallocation - Grant(s) Reduced Details


4-1. Complete the fields below for each eligible renewal grant that is beingreduced during the FY 2016 reallocation process. Collaborative Applicantsshould refer to the final HUD-approved FY 2016 Grant Inventory Worksheetto ensure all information entered here is accurate.

Reduced Project Name: Metropolitan Boston Housing Partnership, Inc. -Consolidated Sponsor Based Rental Assistance

Grant Number of Reduced Project: MA0042L1T001508

Reduced Project Current Annual RenewalAmount:

$2,330,020

Amount Retained for Project: $2,280,020

Amount available for New Project(s):(This amount will auto-calculate by selecting

"Save" button)

$50,000

4-2. Describe how the CoC determined that this project should be reducedand include the date the project applicant was notified of the reduction.(limit 750 characters)

In conjunction with CoC membership and the Leadership Council, the CoCidentified Rental Assistance grants that have historically returned funds to HUDdue to the impact of tenant rent contributions and the ability of clients to rentunits below the FMR. Spending projections were then conducted on theidentified grants to determine if the surplus trend existed on the current grants.If the grant had a projected surplus, a responsible amount was identified toreallocate to new projects. The project sponsor was informed of this strategy onJuly 15, 2016.


Instructions:For guidance on completing this form, please reference the FY 2016 CoC Priority Listing



Detailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/.


Reduced Project Name: MBHP SRO Program



$347,286

Amount Retained for Project: $322,286


"Save" button)

$25,000








Reduced Project Name: Metropolitan Boston Housing Partnership, Inc. -Consolidated Tenant Based Rental Assistance



$6,202,666

Amount Retained for Project: $6,077,666


"Save" button)

$125,000





5. Reallocation - New Project(s)

Collaborative Applicants must complete each field on this form thatidentifies the new project(s) the CoC created through the reallocationprocess.

Sum of All New Reallocated Project Requests(Must be less than or equal to total amount(s) eliminated and/or reduced)

$2,389,203

Current Priority # New ProjectName

ComponentType

Transferred Amount Reallocation Type

33 Pine Street ... RRH $1,525,649 Regular

34 Pine Street ... PSH $664,609 Regular

35 HomeStart, I... PSH $198,945 Regular



5. Reallocation - New Project(s) Details


5-1. Complete each of the fields below for each new project createdthrough reallocation in the FY 2016 CoC Program Competition. For list ofall eligible types of new projects that may be created through thereallocation process, see the FY 2016 CoC Program Competition NOFA.

FY 2016 Rank (from Project Listing): 33

Proposed New Project Name: Pine Street Inn, Inc. - Housing Works PartnershipProgram

Component Type: RRH

Amount Requested for New Project: $1,525,649





Proposed New Project Name: Pine Street Inn, Inc. - Place Me Home

Component Type: PSH

Amount Requested for New Project: $664,609







Proposed New Project Name: HomeStart, Inc. - Chronic Housing SearchProgram

Component Type: PSH

Amount Requested for New Project: $198,945



6. Reallocation: Balance Summary

InstructionsFor guidance on completing this form, please reference the FY 2016 CoC Priority ListingDetailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/.

6-1. Below is a summary of the information entered on the eliminated andreduced reallocation forms. The last field on this form, “RemainingReallocation Balance” should equal zero. If there is a positive balanceremaining, this means the amount of funds being eliminated or reducedare greater than the amount of funds requested for the new reallocatedproject(s). If there is a negative balance remaining, this means that morefunds are being requested for the new reallocated project(s) than havebeen reduced or eliminated from other eligible renewal projects, which isnot permitted.

Reallocation Chart: Reallocation Balance SummaryReallocated funds available for new project(s): $2,389,203

Amount requested for new project(s): $2,389,203

Remaining Reallocation Balance: $0



Continuum of Care (CoC) New Project Listing

Instructions:Prior to starting the New Project Listing, Collaborative Applicants should carefully review the FY2016 CoC Priority Listing Detailed Instructions and the CoC Priority Listing Instructional Guide.

To upload all new project applications that have been submitted to this CoC Project Listing, clickon the "Update List" button. This process may take a few minutes based upon the number ofnew projects submitted that need to be located in the e-snaps system. The CollaborativeApplicant may update each of the Project Listings simultaneously. The Collaborative Applicantcan wait for the Project Listings to be updated or can log out of e-snaps and come back later toview the updated list(s). To review a project on the New Project Listing, click on the magnifyingglass next to each project to view project details. To view the actual project application, click onthe orange folder. If there are errors identified by the Collaborative Applicant, the project can beamended back to the project applicant to make the necessary changes by clicking on the amendicon. The Collaborative Applicant has the sole responsibility for ensuring all amended projectsare resubmitted and appear on this project listing BEFORE submitting the CoC Priority Listing ine-snaps.

EX1_Project_List_Status_field List Updated Successfully

Project Name DateSubmitted

Grant Term ApplicantName

BudgetAmount

Rank Comp Type

HomeStart,Inc. -...

2016-09-1315:03:...

1 Year City of BostonAc...

$198,945 35 PH

Pine StreetInn, ...

2016-09-1314:50:...


$664,609 34 PH

New EnglandCente...

2016-09-1315:35:...


$339,949 37 PH

FamilyAidBoston ...

2016-09-1315:47:...


$428,000 38 PH

Pine StreetInn, ...

2016-09-1314:40:...


$150,990 39 PH

Little Sistersof...

2016-09-1313:03:...


$255,451 36 PH

Pine StreetInn, ...

2016-09-1315:14:...


$1,525,649 33 PH



Continuum of Care (CoC) Renewal Project Listing


To upload all renewal project applications that have been submitted to this Renewal ProjectListing, click on the "Update List" button. This process may take a few minutes based upon thenumber of renewal projects that need to be located in the e-snaps system. The CollaborativeApplicant may update each of the Project Listings simultaneously. The Collaborative Applicantcan wait for the Project Listings to be updated or can log out of e-snaps and come back later toview the updated list(s). To review a project on the Renewal Project Listing, click on themagnifying glass next to each project to view project details. To view the actual projectapplication, click on the orange folder. If there are errors identified by the CollaborativeApplicant, the project can be amended back to the project applicant to make the necessarychanges by clicking on the amend icon. The Collaborative Applicant has the sole responsibilityfor ensuring all amended projects are resubmitted and appear on this project listing BEFOREsubmitting the CoC Priority Listing in e-snaps.

The Collaborative Applicant certifies thatthere is a demonstrated

need for all renewal permanent supportivehousing and rapid

re-housing projects listed on the RenewalProject Listing.

X

The Collaborative Applicant does not haveany renewal permanent

supportive housing or rapid re-housingrenewal projects.


Project Name DateSubmitted

Grant Term ApplicantName

BudgetAmount

Rank Comp Type

Pine StreetInn, ...

2016-09-0911:00:...


$1,253,841 13 PH

MassachusettsHou...

2016-09-1211:37:...


$256,288 4 PH

MetropolitanBost...

2016-09-1214:53:...


$54,166 21 PH

MetropolitanBost...

2016-09-1214:57:...


$40,623 10 PH

Kit ClarkSenior ...

2016-09-1212:51:...


$81,390 29 PH



HomeStart,Inc. -...

2016-09-1212:27:...


$221,371 24 PH

MetropolitanBost...

2016-09-1212:43:...


$53,218 25 PH

HomeStart,Inc. -...

2016-09-1212:12:...


$569,367 22 PH

Pine StreetInn, ...

2016-09-1211:38:...


$277,927 17 PH

MetropolitanBost...

2016-09-1215:09:...


$2,280,020 18 PH

MetropolitanBost...

2016-09-1215:14:...


$6,077,666 5 PH

HomeStart,Inc. -...

2016-09-1211:43:...


$1,559,485 20 PH

Bay CoveHuman Se...

2016-09-1212:16:...


$536,104 27 PH

HomeStart,Inc. –...

2016-09-1211:59:...


$1,498,679 11 PH

Bay CoveHuman Se...

2016-09-1212:24:...


$58,882 28 PH

MetropolitanBost...

2016-09-1212:32:...


$79,053 23 PH

MBHP SROProgram

2016-09-1215:04:...


$322,286 30 PH

MetropolitanBost...

2016-09-1212:36:...


$243,740 15 PH

MassachusettsHou...

2016-09-1211:46:...


$216,396 14 PH

Pine Street Inn-...

2016-09-1211:41:...


$474,785 12 PH

MassachusettsHou...

2016-09-1211:51:...


$392,376 7 PH

Pine StreetInn, ...

2016-09-0910:21:...


$356,184 8 PH

Pine StreetInn, ...

2016-09-0910:48:...


$1,378,148 16 PH

Boston CoCHomele...

2016-09-0914:38:...


$313,290 1 HMIS

MA-500Coordinate...

2016-09-1110:26:...


$200,000 3 SSO

FamilyAidBoston ...

2016-09-1211:32:...


$664,601 19 PH

VictoryPrograms,...

2016-09-1211:46:...


$169,622 6 PH

HeadingHome, Inc...

2016-09-1211:57:...


$169,982 26 PH

Casa MyrnaVazque...

2016-09-1211:17:...


$248,212 9 PH



Bridge OverTroub...

2016-09-1211:30:...


$538,438 32 PH

Saint FrancisHou...

2016-09-1213:07:...


$301,276 31 TH

Boston CoCHomele...

2016-09-1314:59:...


$211,190 2 HMIS



Continuum of Care (CoC) Planning Project Listing


To upload the CoC planning project application that has been submitted to this CoC PlanningProject Listing, click on the "Update List" button. This process may take a few minutes as theproject will need to be located in the e-snaps system. The Collaborative Applicant may updateeach of the Project Listings simultaneously. The Collaborative Applicant can wait for the ProjectListings to be updated or can log out of e-snaps and come back later to view the updated list(s).To review the CoC Planning Project Listing, click on the magnifying glass next to view the projectdetails. To view the actual project application, click on the orange folder. If there are errorsidentified by the Collaborative Applicant, the project can be amended back to the projectapplicant to make the necessary changes by clicking on the amend icon. The CollaborativeApplicant has the sole responsibility for ensuring all amended projects are resubmitted andappear on this project listing BEFORE submitting the CoC Priority Listing in e-snaps.

Only one CoC Planning project application can be submitted and it must match the CollaborativeApplicant information on the CoC Applicant Profile. Any additional CoC Planning projectapplications must be rejected.


Project Name Date Submitted Grant Term Applicant Name Budget Amount Comp Type

MA-500 CoCPlanni...

2016-09-1411:51:...


$500,000 CoC PlanningProj...



Funding Summary

InstructionsFor additional information, carefully review the FY 2016 CoC Priority Listing Detailed Instructionsand the CoC Priority Listing Instructional Guide.

This page contains the total budget summaries for each of the project listings for which theCollaborative Applicant approved and ranked or rejected project applications. The CollaborativeApplicant must review this page to ensure the totals for each of the categories is accurate. The"Total CoC Request" indicates the total funding request amount the Collaborative Applicant willsubmit to HUD for funding consideration. As stated previously, only 1 UFA Cost projectapplication (for UFA designated Collaborative Applicants only) and only 1 CoC Planning projectapplication can be submitted and only the Collaborative Applicant designated by the CoC iseligible to request these funds.

Title Total Amount

Renewal Amount $21,098,606

New Amount $3,563,593

CoC Planning Amount $500,000

Rejected Amount $0

TOTAL CoC REQUEST $25,162,199



Attachments

Document Type Required? Document Description Date Attached

1. Certification of Consistencywith the Consolidated Plan

Yes HUD -2991 Certifi... 09/13/2016

2. FY 2016 HUD-approvedGrant Inventory Worksheet

Yes Final FY 2016 HUD... 08/26/2016

3. FY 2016 Rank (from ProjectListing)

No FY-2016-CoC-Ranki... 09/14/2016

4. Other No

5. Other No



Attachment Details

Document Description: HUD -2991 Certification of Consistency with theConsolidated Plan

Attachment Details

Document Description: Final FY 2016 HUD approved Grant InventoryWorksheet

Attachment Details

Document Description: FY-2016-CoC-Ranking-Tool

Attachment Details

Document Description: HUD 50070

Attachment Details

Document Description: HUD 2880



Submission Summary

WARNING: The FY2016 CoC Consolidated Application requires 2submissions. Both this Project Priority Listing AND the CoC Consolidated

Application MUST be submitted.

WARNING: The FY2016 CoC Consolidated Application requires 2submissions. Both this Project Priority Listing AND the CoC Consolidated

Application MUST be submitted.

Page Last Updated

Before Starting No Input Required

1A. Identification 08/22/2016

2. Reallocation 09/11/2016

3. Grant(s) Eliminated 09/11/2016

4. Grant(s) Reduced 09/11/2016

5. New Project(s) 09/11/2016

6. Balance Summary No Input Required

7A. CoC New Project Listing 09/13/2016

7B. CoC Renewal Project Listing 09/13/2016

7D. CoC Planning Project Listing 09/14/2016



Attachments 09/14/2016

Submission Summary No Input Required



Documents

Before Starting the Project Listings for the CoC Priority Listing€¦ · - New Project Listing – lists all new project applications created through reallocation and the permanent