Becoming a Jedi Key Master

Yoda key to success

“Do or do…there is no try.”

Our #1 priority in Housing is security

Keys are an integral part

Lots of money attached to them

That’s no moon…

Key Box contains all of the student room keys

Keys need to always be organized in order in with info showing outwards

Anything that seems out of place or strange needs to be reported to Key

Master(s)/RD

Serial Numbers

New keys have serial numbers

(i.e. 0001, 0002, 0003)

These numbers help identify which resident specifically has which key

Make sure RCFs, Lock out forms, and New Key Forms all have them written

Key Tags

Hang these tags in their appropriate places

Key Masters will handle the occupant based tags

Everyone responsible for Lock Out/New Keys/On Order

Lock Outs

Spare keys will be given from 10:00am-7:00pm weekdays

Master key will be used from 7:00pm-10:00am (RAOC) weekdays

Master key only on weekends (unless otherwise specified)

Lockout Agreement

Lock Out Below

Complete lock out form:

Amount to charge ($5 for 10:00am-10:00pm; $25 for 10:00pm-10:00am)

Lock outs are free until the 7th day of class)

Date Charged/Staff Initials completed by Key Master ONLY

I’m an RA, Mind Tricks don’t work on me

Make sure resident understands spare key must be returned within 24 hours

When key is returned, resident MUST show you both keys

If there is a serial number, check it to make sure it’s theirs

Mark Date Returned and your (RA) initials

Do this after completing lock out with Master Key as well

These aren’t the keys you’re looking for…

If a resident cannot produce the key after a lock change OR

Resident says they lost they key THEN

LOCK CHANGE

Lock Changes

Work Order 66

Once the New Key Request Form is completed

File it in your active Key Orders tab

Key Masters will submit the Work Order

…unless otherwise specified by your RD

New Keys

Dead Keys

Once new keys are hung, dead keys need to be placed in former envelope

Write “DEAD” over the envelope

When residents pick up keys, put their dead ones in that envelope

Once all keys picked up, RD will take envelope to Facilities

Move completed “New Key Form” to designated location

Almost therrrreeeee……

We talkin’ ‘bout practice…

Get out a scrape piece of paper and something to write with…

Lock out scenario

Resident Biggs Darklighter A555555555 comes to the desk saying he is locked

out. You are working desk and it is currently Monday, 5/4/18 at 10:35am. His

lives in Tatooine Hall, room 121B.

Fill out the lock out form. Write out what additional information is needed

Answer

Additional Info:

Key Code

Find a number of ways:

Key Audit (most recent)

Looking in cabinet

Next Challenge…

New Keys

Lock shop drops off a new set of keys at

your desk.

What do you need to do to complete the

process?

Answer… Sign for new keys

The cool key people will come bring the keys and they will ask you to sign their paper.

Take the envelope of new keys

They have all the information about the keys you need on the front of the small envelope.

Get the blue Key Binder binder!!!

Go to the new key blank form divider.

Get a Blank form and FILL IT OUT

Staff Portion: FILL IT ALL OUT

Resident Portion: FILL OUT student names, the room number, and the key code and however many residents are in this room

Put this filled out from behind the new key divider.

Take the new keys to the key box and put them up for that room, taking the dead keys and putting them in the envelope the new keys came in.

Take the small envelope with the dead keys and cross out the new key code to then write the dead key code in its place.

File this in the designated dead key box.

Grab a new key tag and place it on the room with the new keys

(If Needed) Re-label the key designator to be updated

Lock the key box

Questions?

Utilize your RDs and Key Masters!