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Beautification, Parks, and Open Space CommitteePublic Notice and Meeting AgendaFebruary 19, 2013 at 10:00 a.m.
City of Tillamook210 Laurel Avenue
Tillamook, Oregon 97141
Committee Members: Chairman Councilor Doug Henson, Councilor Cheryl Davy, Councilor Joe MartinAt-Large Members: Caroly Decker, Jan Stewart, Ray JacobsStaff: City Manager Paul Wyntergreen, City Recorder Abigail Donowho, Street Division Supervisor Jon Williams
Discussion Items:
1. Flower Baskets for 2013
2. Banner Design Concepts (Information to be distributed at the meeting)
3. Local Government Grant & Park Plan Implementation
4. Sidewalk Patterns
5. Mural Program Update & Sign Ordinance
6. Sue H. Elmore Park
7. Tree Regulations
8. Committee Concerns, Discussion, Other
Adjournment
Citizens having an interest in the agenda item(s) are encouraged to attend this meeting This is a public meeting perORS 192, with public testimony allowed, once recognized by the Committee Chairperson. The above committeereserves the right to hold an executive session per ORS Chapter 192.660. City Hall is handicapped accessible. Please contact the office of the city manager should special accommodationsbe required. Citizens with visual or manual impairments may contact the Oregon Relay Service by phoning1-800-848-3458 (tdd) or 1-800-848-4442 (VOICE).
Posted: February 17, 2013
~ City Hall ~ Tillamook County Library ~ Tillamook County Courthouse ~ Tillamook Fire District ~
Posted: February 17, 2013
~ City Hall ~ Tillamook County Library ~ Tillamook County Courthouse ~ Tillamook Fire District ~
Beautification Committee 2. 1. Meeting Date: 02/19/2013
Re: Flower BasketsFrom: Abigail Donowho
InformationSubject:Flower Baskets for 2013
Background:At the last Beautification Committee Meeting, we briefly discussed the flower basket program. We havealready received calls from interested companies for this year's flower baskets. As we work to perfect theparameters and the bidding process please keep in mind the following items which have beendiscussed:
Verbiage in the bid request that would allow the project to be split in half in order to utilize twonurseries for the basket portion of the program;
1.
Two schedules to bid on in the bid request: Schedule A--Basket planting, hanging, removal, and clean outSchedule B--Watering and care of the baskets during the hanging season
2.
A clear delineation of what is expected in the baskets (preferred type and number of plants, size ofthe baskets being planted, fertilizer sticks, etc.) in order to have an "apples to apples" comparison.
3.
I would also like to suggest an annual timeline be established in order to expedite the process in thefuture. Time is of the essence and many of the nurseries that bid on the project need more time that whatwe have historically given to start the plantings in their greenhouses. Deliberating the process into thethird and fourth month of the year may actually be limiting the number of bids we receive.
Recommendation:A DRAFT of the bid request will be available at the meeting with the following parameters included:
SCHEDULE A PARAMETERS Number of Hanging Baskets: 110Basket size: 18” (need to confirm this with Jon Williams)Types of Plants: TBDDisallowed Plants: Nasturtiums, __________Preferred Colors: TBDFertilizer: TBD
Baskets to be picked up from the City Shop by the nursery.Liners provided by the city.Nursery to provide the dirt, plants, and fertilizer.Nursery to hang the baskets around the City as outlined on a map supplied by the City.Nursery to remove and clean out the baskets at the end of the season—Date TBD beforehand.
SCHEDULE B PARAMETERS
Water 110 baskets throughout the season (possibly fertilize—if fertilizer is not built in the bid)Water the planting at Sue H. Elmore Park and planters in front of the Transit Center and City HallDead-head the flowers as necessary
SCHEDULE C PARAMETERS (Other plantings that could be considered at the same time.)
Planting at Sue H. Elmore Park in the old fountain False bottom already in placeDirt and some plants already in the containerAdd some color and other low-maintenance plantings
Planting of two large flower pots in front of the Transit CenterPlanting of two large cement pots in front of City Hall (add color, etc.)
Fiscal Impact
Fiscal Year:
Fiscal Impact:Because the programs differed from 2011 to 2012, the price comparison may not be valid.
2011: $55.00/basket2012: $50.00/basket
AttachmentsSuggested TimelineHanging Basket Brochure
SUGGESTED TIMELINE FOR FLOWER BASKET PROGRAM
November Beautification Meeting—Discuss the RFQ and finalize parameters.
Mid-Late December—Send local nurseries the RFQ and advertise in the Headlight Herald for the bid process. Three Weeks to get the quotes in.
Early January—Beautification Committee Meets to go over the quotes and decide on a recommendation to the Council
Second Council Meeting in January—Award the job(s)
Late May/Early June—Baskets go up
Late September/Early October—Baskets come down (the flowers look good through September, it would be nice to enjoy them as long as possible)
Late October—Beautification Committee to discuss how it went and what they want to see next year. Ordering of replacement supplies as needed.
A Victoria Tradition
Since 1937, the offi cial beginning of summer is
celebrated every June in the City of Victoria by
the placement of over 1,600 fl ower baskets on
lampposts. Visitors come from all over the world to
marvel at these creations, which are now known as
one of the City’s most recognizable trademarks.
When Victoria’s
baskets were fi rst
introduced, the
practice of hanging
fl ower baskets in
public areas was
limited to a few
European cities.
Because many of
the plants used in
Europe would not
have performed
well in Victoria’s
climate, a variety of
species and colours
were tried in the baskets in the early years. Plants
were ultimately chosen for their vigour, period of
bloom, maintenance requirements and resistance
to disease and insects.
The plant selection currently used in Victoria’s
hanging baskets has varied only slightly since the
1960’s. Trials to improve the assortment with new
plants and varieties continue today.
From Seeds to BloomsIn a Nutshell Victoria’s
HangingBaskets
Parks, Recreation and Community Development
633 Pandora Avenue, Victoria, BC Canada V8W 1N8
250.361.0600 • [email protected] • www.victoria.ca
Plants for the City of Victoria’s hanging baskets
are grown in Beacon Hill Nursery, located in the
southeast corner of Beacon Hill Park. In the fi rst
week of May, a crew of six gardeners begins
constructing over 1,600 hanging baskets, a process
that takes approximately four weeks.
Once the baskets are
made, they remain
in greenhouses for
one week before
being moved outside
to acclimatize to
the conditions they
will encounter on
the streets.
During the second
week of June, the
baskets are placed
on the City’s
signature lampposts.
Parks staff water the hanging baskets every night
throughout the summer, from 11 p.m. to 7:30 a.m.
Trucks transport water in 2,250 litre tanks, and
handheld wands are used to water the fl owers.
Parks staff give each basket 6.5 litres of water
containing a trace amount of fertilizer. Baskets in
exposed areas are watered 6–7 times per week,
whereas baskets in sheltered locations are watered
4–5 times per week, depending on the weather.
In addition, baskets are sampled weekly for moisture
content, pH and soluble salt levels and appropriate
corrective measures are taken, if required.
Did You Know?
• Parks staff water
hanging baskets from
11 p.m. to 7:30 a.m.
every night in
the summer.
• When fully grown,
the baskets can weigh
over 20 kilograms
(approximately
45 pounds).
• Baskets in exposed areas
are watered 6–7 times per week.
• Baskets in sheltered areas are watered 4–5 times
per week, depending on the weather.
• Fertilizer is added to the soil mix when baskets
are constructed and soluble fertilizer is used in
each watering.
• Over 1,600 fl ower baskets are hung in downtown
Victoria every June.
This brochure is printed on Mohawk Options
100% post-consumer paper using vegetable
based inks and wind power.
Tagetes
‘Lemon Gem’
Lobelia
‘Blue Fountain’
Petunia
‘Rose Maddness’
Lamium Galeobdolon
‘Variegatum’
Geranium
‘Shirley Claret’
Lobelia
‘Sapphire’
Schizanthus
‘Hit Parade’
Viscaria Oculata
‘Choice Mix’
After hanging
the basket,
attach the pan to the
bottom and fi ll the
top and the pan with
a quarter-strength
fertilizer solution
4–6 times per week.
a
b
t
a
fe
4
Th e 12 Month
Basket Cycle
Begin to water and fertilize the baskets
and assess the performance of plants
in diff erent areas to determine the
appropriate location of baskets for
next year.
Add a little more soil to cover
and place in the next layer of
plants, roots on top of the soil, with
the stems and leaves protruding
through the moss. Put the
Geraniums over the Tagetes
and then the Schizanthus,
golden Tagetes and light
blue Lobelia, repeating
the order three times
around the basket.
Complete the moss liner,
insert the collar and add
soil nearly to the top. Plant the
Viscaria in the middle of the top
and surround it with alternating
Petunias and dark blue Lobelia,
making sure the dark Lobelias
aren’t planted over the light ones.
A Victorian hanging
basket starts with
two extraordinary bits
of hardware: a collar for
the top and a pan for the
bottom, both serving as
water reservoirs.
Line the basket to half its depth with
an inch layer of sphagnum moss. Fill to
the top of the moss with hanging basket soil.
Pierce three equally spaced holes through
the moss and push the roots of the Lamium
through, into the soil. In the same way, plant
a yellow Tagetes in the spaces between.
1
2
3
4
5
6
Pot Geranium and
Lamium stock plants
for next year’s cuttings.
Change to a high phosphate
fertilizer and conduct plant
trials to test new varieties of
plants for the next season.
Take baskets down and recycle soil
and hardware. Order seeds and moss
for next year’s baskets.
Clean and store
basket hardware.
Order new hardware
and replace or add cross
arms on lampposts.
Begin to propagate
Geranium cuttings.
Begin to sow seeds
for baskets.
Propagate seedlings
and Geraniums.
Pot seedlings
and Geraniums.
Blend soil, peat, and perlite
mixture for baskets.
Build baskets and keep them in a
greenhouse for 10 days. Harden off
baskets outside for another 10 days.
Hang fl ower
baskets.
Tagetes
‘Golden Gem’
G i
ulata
Mix’
Petun
Lamium Galeobdolon
‘Variegatum’
‘Sapphire’Golden Gem
T
Scccchizanthu
How to Make a Victorian Hanging Basket
June July August September October November December January February March April May June
Th
H plan
the s
thro
Ge
a
g
t
a
Complete
g
3
4
n 16" diameter wire basket
collar
watering pan
hanger
Water the new
basket thoroughly
and protect it from wind
and hot sun for at least
one week.
Beautification Committee 2. 3. Meeting Date: 02/19/2013
Re:From: Abigail Donowho
InformationSubject:Local Government Grant & Park Plan Implementation
Background:Coatesville Park Site Plan & Update (Plan to be distributed at the meeting)
AttachmentsLocal Gov't Grant Overview2013 Grant Info
OREGON PARKS AND RECREATION: LOCAL GOVERNMENT GRANT OVERVIEW
WHO CAN APPLY
Local government agencies who are obligated by state law to provide public recreation facilities are eligible for Local Government Grants. This includes: • Cities (municipal corporations)• Counties (political subdivisions)• Metropolitan Service Districts• Park and recreation districts• Port districts
Eligibility is limited to public outdoor park and recreation areas and facilities. These areas and facilities must be open and accessible to the public-at-large.
PROJECT GUIDELINES
Eligible projects involve land acquisition, development, and major rehabilitation projects that are consistent with the outdoor recreation goals and objectives contained in the Statewide Comprehensive Outdoor Recreation Plan (SCORP).
Acquisition – Acquiring land for public outdoor recreation areas, including new or additions to existing parks, wildlife areas, and open spaces.
Development – Developing basic outdoor recreation facilities including sports and playfields, picnic facilities, camping facilities or interpretive facilities. Other potential projects include roads, parking areas and restroom buildings.
Rehabilitation – Repairing, restoring or reconstructing on normal wear and tear of facilities. Rehabilitating projects are also those that help meet the access requirements of the Americans with Disabilities Act.
MATCH CRITERIA
The eligible match by the Project Sponsor may include local budgeted funds, local agency labor or equipment, federal revenue sharing, other eligible grants, state and county inmate labor, donated funds, the value of private donated property, equipment, materials, labor, the value of land acquiredwithin the past six year period, cost of appraisals, pre-development costs within the past two year period (cannot exceed 15 percent of total project costs), or any combination thereof.
The Local Government Grant Program provides for:
At least 50 percent match required for-• Cities and districts over 25,000 population• Counties over 50,000 population
At least 40 percent match required for-• Cities and districts with a population between 5,000 and 25,000• Counties a population between 30,000 and 50,000
At least 20 percent match required for-• Cities and districts under 5,000 population• Counties under 30,000 population
SUSTAINABLE PROJECTS
Sustainability means using, developing, and protecting resources in a manner that enables people to meet current needs and provides that future generations can also meet future needs, from the joint perspective of environmental, economic and community objectives.
For more information on making your project sustainable, click on the following link:
B. SMALL GRANT REQUESTS – Up to fifteen percent (15%) of available funds will be set asidefor small grants. Small grants are projects with a maximum $75,000 grant request.C. LARGE GRANT REQUESTS – Other than for land acquisitions, the remainder of available fundswill be for large projects with a maximum $750,000 grant request. A Project Sponsor mayrequest up to $1,000,000 for land acquisition projects.
SCHEDULE
February 4, 2013
2013 grant cycles opens. 2013manual and online application available.
February 25, 2013 Grant Workshop – Salem� Registration Required
February 26, 2013 Grant Workshop – Webinar� Registration Required
April 12, 2013 Grant applications due.
(Except for Planning applications)
June 4-6, 2013Local Government Grant Advisory
Committee meets in Central Oregon to evaluate and rank applications.
June 14, 2013 Planning Grant applications due.
July 17, 2013OPRD Commission hears the Advisory Committee’s recommendations at the Commission meeting in Coos Bay
Beautification Committee 2. 4. Meeting Date: 02/19/2013
Re: Sidewalk PatternsFrom: Abigail Donowho
InformationSubject:Sidewalk Patterns
Background:
AttachmentsSidewalk Patterns
SECTION A: SIDEWALK PAVER AND CURB
NOTE:
1. 18” - 24” COVER OF ROCK COMPACTED BACKFILL OVER WATER AND ELECTRICAL LINES
2. 7 7/8” X 3 7/8” x 2 3/8” CONCRETE PAVER (60MM)
*SECTION FROM INTERLOCKING CONCRETE PAVER INSTITUTE (ICP)
A
1 UNIFORM BROOM FINISH
2 SCORE LINES 3’-0” X 3’-0” APART
3’-0” 2’-0” 6”
7’-6” - 10’-0”
3’ - 0”
3’-0” 3’-0”
2’-6”
CONCRETE SIDEWALK
BU
ILD
ING
FR
ON
T
CONCRETE PAVER STRIP
1 ROW 1. FIRST GRAY PAVERS INSTALLED AT START POINT; GRAY PAVER SPACING: 5’-4”, 2’-8”, 4’-0“, REPEAT
2 ROW 2. GRAY PAVERS MAY BE CUSTOMIZED BY SPONSOR, FIRST GRAY PAVERS LAID 2’ FROM STARTING POINT THEN SPACED EVENLY EVERY 3’-0”
PAVER ROW1 2 3
3 ROW 3. FIRST GRAY PAVERS INSTALLED 2’-8” FROM START POINT; GRAY PAVER SPACING: 2’-8”, 5’-4”, 4’-0”, REPEAT
P
P
PP
P
P
P
P
P
P
PP
PP
PP
Beautification Committee 2. 5. Meeting Date: 02/19/2013
Re: Mural Program Update & Sign OrdinanceFrom: Abigail Donowho
InformationSubject:Mural Program Update & Sign Ordinance
Background:
AttachmentsMural ProgramStreet Furniture
12
3
TILLAMOOK PUBLIC MURAL PROGRAM: PHASE IIPOTENTIAL LOCATIONS
FIRST ST
SECOND ST
STIL
LWEL
L
IVY
HW
Y 10
1
N
LAU
REL
PAC
IFIC
MA
IN
IVY
STIL
LWEL
L
2ND
2ND STREET PILOT PROJECT: FURNISHING LOCATIONS
BENCH & PLANTER (5) STREET SCREEN NEWSPAPER BIN GARBAGE DISPOSAL (5) STREET LAMP (10) TRASH BINS
BIKE RACK (2) STREET LAMP ODOT (4) TRANSIT CENTER STREET LAMPS MURAL (1)
T
T
T
TT
T
TT TT
T
T
T
NEW FURNISHINGS EXISTING FURNISHING TO REMAIN IN PLACE
T
N
N
high windowsillblank wallsstreets screens bench & planterlocations
N
Beautification Committee 2. 6. Meeting Date: 02/19/2013
Re: Sue H. Elmore ParkFrom: Abigail Donowho
InformationSubject:Sue H. Elmore Park
Background:Schematic Design1.Grant Application2.Historical signage sponsored by the Historical Society3.
AttachmentsSHE Park Site PlanSHE Schematic
Aerial Looking Northeast
Trailhead Facility
WASHING STATION
PARKING IMPROVEMENTS
SUE H. ELMORE WATER TRAILHEAD FACILITY PROJECTRECREATION TRAILS GRANT 2013: OREGON PARKS AND RECREATIONSCHEMATIC DESIGNAPPLICANT: CITY OF TILLAMOOK
BOAT RAMP FOR MOTORIZED WATERCRAFTS
Tiered Launch Station for Nonmotorized Watercrafts
NATIONAL RECREATION TRAIL
Aerial Looking Southeast
Looking Northwest
