BEARQUEST TUTORIAL Submitting a Baylor Missions Global/Domestic Trip Proposal Step-by-Step on BearQuest contact [email protected]for specific questions or troubleshooting LAST UPDATED 7/2014
BEARQUEST TUTORIAL Submitting a Baylor Missions Global/Domestic Trip Proposal Step-by-Step on BearQuest contact [email protected] for specific questions
BEARQUEST TUTORIAL Submitting a Baylor Missions Global/Domestic
Trip Proposal Step-by-Step on BearQuest contact [email protected]
for specific questions or [email protected] LAST
UPDATED 7/2014
Slide 2
GETTING STARTED Go to https://bearquest.baylor.edu/ and log in
with your Bear_ID & password https://bearquest.baylor.edu/ pick
a primary leader to submit the proposal (this document is
unfortunately non- collaborative for making edits by mulitple
users. If you are a student organization leader, your Faculty/Staff
trip sponsor (that is traveling with you) is the one who needs to
submit this form; students will not have access to the form. FYI:
you can save your proposal drafts at any point before submission.
This tutorial as a way to know what questions are asked of you on
the actual BearQuest proposal, as well as a FAQ if you look at the
Notes section for most slides.
Slide 3
GETTING STARTED From My Dashboard select: START A REQUEST
INTERNATIONAL/DOMESTI C TRAVEL MISSION TRIP PROPOSAL For future
edits, your proposal will be located under My Tasks and can be
edited by clicking the gear to the left of the text
Slide 4
GETTING STARTED Short Description = Team Name = Country/City +
Discipline/Org Ex. Eagle Pass Urban Missions; Ghana Medical;
Guatemala AMSA
Slide 5
GETTING STARTED Once youve started a proposal, you should
receive an email confirmation. This link also has a direct link to
your proposal for future reference. Youll also receive emails as
your proposal makes it through the various channels for approval
and for suggested edits from BU Missions
Slide 6
BASIC INFO (PART 1)
Slide 7
BASIC INFO (PART 1) POP UP!
Slide 8
BASIC INFO (PART 2)
Slide 9
RISK MANAGEMENT NO MORE PRINTING of Risk Management Docs! SAVE
EACH REPORT as a PDF and ATTACH
Slide 10
INTERNATIONAL SOS (WHAT SHOULD I BE LOOKING FOR?)
Slide 11
INTERNATIONAL SOS (PART 2) When you click Print/Email
Report>Check all>Create Report THIS is what you save as a PDF
to attach to proposal
Slide 12
CDC (WHAT SHOULD I BE LOOKING FOR?) Select Print & Save as
PDF to attach to proposal
Slide 13
TRAVEL.STATE.GOV (WHAT SHOULD I BE LOOKING FOR?) After,
EXPANDING ALL SECTIONS BELOW, Select Print & Save as PDF to
attach to proposal
Slide 14
RECAP: DID I ATTACH EVERYTHING? Risk Assessment Document? ISOS
Report? CDC Travelers Health Report? Travel.State.Gov Country
EXPANDED Report? Great! Now to the Good Stuff!
Slide 15
ITINERARY & LOGISTICS (PART 1)
Slide 16
ITINERARY & LOGISTICS (PART 2)
Slide 17
THE FINAL SECTION! If you are a first time leader, we would
like for you to provide your philosophy of missions &
references. If you have an academic course along with your trip,
please fill out the Course Information Sheet & AttachCourse
Information Sheet
Slide 18
DID I DO EVERYTHING?! Its time to click SUBMIT! Make sure you
arent missing any required blanks Make sure you attached your
supporting risk management docs (4) Make sure you attached the
Course info Sheet (if applicable) Congrats! Your proposal is
(almost) approved!
Slide 19
NEXT STEPS Along the way, Reviewers can use your Discussion tab
to write comments/questions/revisions for your proposal. You can
also contact Baylor Missions staff by email at [email protected]
or their direct emails. [email protected]
Slide 20
Thank You for your commitment to serve alongside our students
on Baylor Missions projects around the globe. We look forward to
dreaming & planning alongside you in the months to come.
contact [email protected] for specific questions/
[email protected] LAST UPDATED 7/2014