Building Design & Construction 2008Building Design & Construction 2008

David O’Hearn, P.E.David O’Hearn, P.E.

Deputy CommissionerDeputy Commissioner

Presentation OutlinePresentation Outline

Managing Attorney IntroductionManaging Attorney Introduction Goals & ObjectivesGoals & Objectives Work Space Renovation UpdateWork Space Renovation Update Ongoing/Upcoming InitiativesOngoing/Upcoming Initiatives Organization EnhancementsOrganization Enhancements Q&AQ&A

Design & ConstructionDesign & ConstructionGoals & ObjectivesGoals & Objectives

Be considered to posses the highest expertise in Be considered to posses the highest expertise in the State for project planning, design, the State for project planning, design, construction management and project delivery. construction management and project delivery.

Be known for delivering high quality projects, Be known for delivering high quality projects, on time and within budget.on time and within budget.

To serve as a valuable knowledge base of To serve as a valuable knowledge base of project delivery for other state agencies and project delivery for other state agencies and municipalitiesmunicipalities..

Goals & ObjectivesGoals & ObjectivesHOW?HOW?

Staffing & OrganizationStaffing & Organization– Organizational EnhancementsOrganizational Enhancements– TrainingTraining– AccountabilityAccountability– Quality of LifeQuality of Life

Process & Documentation ImprovementProcess & Documentation Improvement– Reviewing and Improving construction contractsReviewing and Improving construction contracts– Adding controls where appropriateAdding controls where appropriate– Trying to streamline where feasibleTrying to streamline where feasible– Creation of PM manualCreation of PM manual

Goals & ObjectivesGoals & ObjectivesHOW?HOW?

Taking Advantage Of TechnologyTaking Advantage Of Technology– Web based project tracking softwareWeb based project tracking software– Expand and improve use of DPW Web SiteExpand and improve use of DPW Web Site

Improving Communications with StakeholdersImproving Communications with Stakeholders– Client AgenciesClient Agencies– Construction IndustryConstruction Industry– Project Management StaffProject Management Staff

Goals & ObjectivesGoals & ObjectivesRESULTSRESULTS

On Time DeliveryOn Time Delivery Close Out of Punch List in 90 daysClose Out of Punch List in 90 days Total Change Orders 5% or lessTotal Change Orders 5% or less Accepting only quality workAccepting only quality work

Project Management Project Management ObservationsObservations

Kermit ThompsonKermit Thompson

DPW PMs are doing a good jobDPW PMs are doing a good job Project Management loads are greatProject Management loads are great Need better use of consultants Need better use of consultants

– Design Team (Architects and Design Team (Architects and Engineers)Engineers)

– Construction AdministratorsConstruction Administrators Most claims are due to project delay Most claims are due to project delay

during constructionduring construction Better care with correspondence – Better care with correspondence –

especially E-mailespecially E-mail

Project Management Project Management ObservationsObservations

Design PhaseDesign Phase

Keep CA involved throughout Keep CA involved throughout Design PhaseDesign Phase

Both Design Team and CA must Both Design Team and CA must review existing conditionsreview existing conditions

More attention to Phasing – More attention to Phasing – especially work for phase located especially work for phase located in area of other phases.in area of other phases.

Design PhaseDesign Phase

CD SubmissionCD Submission– Construction Documents to be fully Construction Documents to be fully

coordinated and checked by Design coordinated and checked by Design Team Team priorprior to submission. to submission.

– ““RediChek” is for coordination only.RediChek” is for coordination only.– CA should review for constructability.CA should review for constructability.– Do not Bid unless CDs are fully ready Do not Bid unless CDs are fully ready

Construction PhaseConstruction Phase

Better construction schedules Better construction schedules needed at start of constructionneeded at start of construction

Design Team needs to be stay Design Team needs to be stay involved and required to respond involved and required to respond quickly.quickly.

Use the CA – CA role is much Use the CA – CA role is much greater than a “paper pusher” greater than a “paper pusher” and “clerk-of-the-works”.and “clerk-of-the-works”.

Construction PhaseConstruction Phase

Change OrdersChange Orders– Must be required to complete the projectMust be required to complete the project– Delay caused by change order is primary Delay caused by change order is primary

cause of claimscause of claims– Design Team and CA should each provide Design Team and CA should each provide

a written evaluation of each COa written evaluation of each CO– If DPW PM decides to approve CO against If DPW PM decides to approve CO against

recommendation of Design Team or CA, a recommendation of Design Team or CA, a written statement of why needs to be written statement of why needs to be includedincluded

CommunicationsCommunications

Communications related to the Communications related to the project, especially schedule project, especially schedule and/or cost, need to be recordedand/or cost, need to be recorded

E-mails are discoverable E-mails are discoverable correspondence and need to be correspondence and need to be treated as suchtreated as such

Project Tracking Project Tracking SystemSystem The project tracking System is The project tracking System is

being used by management and being used by management and must be currentmust be current– Projects in construction should be Projects in construction should be

up-dated monthly, when the up-dated monthly, when the contractors requisition is submitted.contractors requisition is submitted.

SafetySafety

SafetySafety

Emilio PizzaferratoEmilio PizzaferratoRick TerrelRick Terrel

4th Floor Renovations 4th Floor Renovations UpdateUpdate

AGENCY ADMINISTERED/SMALL PROJECTS RM AGENCY ADMINISTERED/SMALL PROJECTS RM 480480– Carpet, Systems Furniture InstalledCarpet, Systems Furniture Installed– Light Fixtures/Misc Furniture to be deliveredLight Fixtures/Misc Furniture to be delivered– Tentative move-in the week of January 28Tentative move-in the week of January 28thth

Plan RoomPlan Room– Carpet Installed Carpet Installed – Light Fixtures installed February 4Light Fixtures installed February 4thth

– Tentative move-in the week of February 11thTentative move-in the week of February 11th

44thth Floor Renovations Update Floor Renovations Update

File RoomFile Room– Currently under constructionCurrently under construction– Tentative move-in the week of February 11Tentative move-in the week of February 11thth

Project Management AreaProject Management Area– Next phase is demo (corridor, old break room, Next phase is demo (corridor, old break room,

conference)conference)– Ceiling & LightsCeiling & Lights– Modifications to A/C UnitsModifications to A/C Units– Paint & Window TreatmentsPaint & Window Treatments– Carpet & System FurnitureCarpet & System Furniture

44thth Floor Renovations Update Floor Renovations Update

File RoomFile Room

OngoingOngoing& Upcoming Initiatives& Upcoming InitiativesBruce BockstaelBruce Bockstael

– TrainingTraining– Div 0/1Div 0/1

Al HerringAl Herring– PrologProlog– Design Build AgreementDesign Build Agreement– CM @ RiskCM @ Risk

Don OuilletteDon Ouillette– PM ManualPM Manual

TrainingTraining

Division 0/1Division 0/1

Masterformat SystemMasterformat System Equals and SubstitutionsEquals and Substitutions Construction SchedulesConstruction Schedules RetainageRetainage Schedule of ValuesSchedule of Values Substantial CompletionSubstantial Completion Liquidated DamagesLiquidated Damages

PrologProlog

Project SchedulingProject Scheduling– Preformatted Schedule TemplatesPreformatted Schedule Templates– Prolog SchedulerProlog Scheduler– Primavera (P3/P6/Suretrack)Primavera (P3/P6/Suretrack)– Microsoft ProjectMicrosoft Project

Project FinancialsProject Financials– Cost Control/Project BudgetCost Control/Project Budget– ContractsContracts– Potential Change OrdersPotential Change Orders– Request for ProposalsRequest for Proposals

PrologProlog

Project CA InformationProject CA Information– Daily ReportsDaily Reports– Meeting MinutesMeeting Minutes– RFI Log RFI Log – Request for ProposalsRequest for Proposals– Change Order LogChange Order Log– SubmittalsSubmittals– Application for PaymentApplication for Payment– Change OrdersChange Orders– Ball-in-Court/PunchlistBall-in-Court/Punchlist

PrologProlog

Prolog WebsiteProlog Website– Owner (and Client Agency)Owner (and Client Agency)– Construction Administrator/Construction Manager Construction Administrator/Construction Manager – Architect/EngineerArchitect/Engineer– General ContractorGeneral Contractor– Subcontract (if desired)Subcontract (if desired)

Document ManagementDocument Management Project FormsProject Forms

– Form Letters and Word Processor Form Letters and Word Processor – Photo DocumentationPhoto Documentation

Executive DashboardExecutive Dashboard

Project Delivery Project Delivery MethodsMethods

Design BuildDesign Build

CM @ RiskCM @ Risk

Project Manager Project Manager ManualManual

See ItSee It

Solve ItSolve It

Do ItDo It

Design & Design & ConstructionConstructionOrganizationOrganization

04/12/2304/12/23

Formal Construction vs. Formal Construction vs. StaffingStaffing

$-

$50

$100

$150

$200

$250

$300

$350

$400

95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07

$ M

illion

0

20

40

60

80

100

120

Value of Contracts BD&C Staffing

Total Employees Total Employees 8080

Licensed ProfessionalsLicensed Professionals– Licensed ArchitectsLicensed Architects 1010– Licensed Professional EngineersLicensed Professional Engineers 1010– Licensed Building OfficialsLicensed Building Officials 1212– Certified Fire Officials Certified Fire Officials 2 2– Licensed SurveyorLicensed Surveyor 1 1– Associate Constructor (AC) Associate Constructor (AC) – Certified Professional Constructor (CPC) Certified Professional Constructor (CPC)

Over 80%ofOver 80%of Staff – 10 Hr OSHA CertifiedStaff – 10 Hr OSHA Certified

DPWDPWDesign & Construction StaffDesign & Construction Staff

Career ProgressionCareer Progression

AssistantAssistant

Project Project Manager Manager

(APM)(APM)

AssociateAssociate

Project Project Manager Manager (ASPM)(ASPM)

Project Project Manager (PM)Manager (PM)

EITEITAC AC

AIAAIACPCCPCPEPE

ES-26 ES-26

ES-29ES-29

ES-ES-31a31a

DPWDPWDesign & Construction StaffDesign & Construction Staff

Reclassify 4 Assistants to AssociatesReclassify 4 Assistants to Associates Hire 4 Associates in next 18 MonthsHire 4 Associates in next 18 Months SPM SPM ES-33ES-33 SPM (MGR)SPM (MGR) MP-68MP-68 DPMDPM MP-70 MP-70 Chief Arch & EnChief Arch & En MP-72MP-72

DPWDPWDesign & Construction StaffDesign & Construction Staff

5 Assistants Interviews Scheduled5 Assistants Interviews Scheduled Exam for Associate RequestedExam for Associate Requested 1Associate and 1Assistant Being 1Associate and 1Assistant Being

AdvertisedAdvertised 2 SPM’s (Mgr) & DPM to be advertised 2 SPM’s (Mgr) & DPM to be advertised

in house onlyin house only