BCUMC Public MeetingMay 15,

2014

Master Plan Committee

Richard Jenson Mike Wauer Dan Schmidt Elizabeth

Williams

JL Stevens Laura Heikes Gregg Andrews Mac Spellmann,

consultant

Agenda• Opening prayer

• Master plan Committee Update

• Questions & Comments

• Discussion

• Closing prayer

Mission Bee Creek UMC is a community where

imperfect people experience the perfect love of God, are transformed, and change the world together.

We Believe

CHILDREN MATTER

We Believe

We Believe

YOUTH LEAD

GOOD FRIENDS

We Believe

WE ALL NEED GOOD FRIENDS

We BelieveCHURCH

DOESN’T HAVE TO BE BORING

We Believe

WE CAN CHANGE THE WORLD

Bee Creek journey of

faith

Bee Creek Journey Of Faith

Bee Creek Journey of FaithPALEFACE RANCH

RESORT LEASE

Bee Creek Journey of FaithDONATION OF

PROPERTY

Bee Creek Journey of Faith

Today: donation of up to $1 million

For a youth-friendly gym/multi-use facility

3:1 matching basis (we come up with $333k)

Fit with Master Plan

Existing master plan has next phase as multi-use facility

Existing master plan assumed full ownership of all properties

There are still some lots that are not owned by BCUMC

LOCATION

Dan’s slide here

Growth of Area

Growth of BCUMC

2008

2009

2010

2011

2012

2013

2014

200

220

240

260

280

300

320

340

Attendance - 12 Month Moving Average

Ministry Needs General Church Outreach Children’s Ministry Preschool Youth Stephen Ministry Wesley Nurse

Ministry Needs General Church

Office Space in One Area Larger Worship Storage Parking

Ministry Needs Outreach

Helping Hand 2nd Vista House Option for Space in Future Construction

Storage Showers Large Space for Community Classrooms for

Special Groups

Ministry Needs Children’s Ministry

10-12 Classrooms in One Location

Large Space for Spectrum, Recreation, Summer Activities

Central Check-In Space Storage

Ministry Needs Preschool

Classroom In One Large Building

Better Storage Central Check In Space Work Area Kitchen Area Extra Sinks for Handwashing Large Room for Recreation and Fun Days

Ministry Needs Youth

Indoor and Outdoor Recreation Areas

Gym Small and Large Classrooms

Ministry Needs Stephen Ministers

Large Meeting Space with AV

Break-out Classrooms Private Meeting Space

for Care Receivers

Ministry Needs Wesley Nurse

Private office for visits Storage Room for future growth of

program

Plan for the future:

a building that meets the

ministry needs for years to come

Gym/Fellowship Hall

With attached offices, classrooms,

& kitchen

Would be a place for worship as attendance

grows, until ready for bigger

sanctuary

In the $3.5 - $4.0

Million Range

Range of Options

Do Nothing

Spend just the $1.333 Million

Plan for the future: a building that

meets the ministry needs for

years to come

FUNDING

GRANTS

CAPITAL CAMPAIGN

INCREASE DEBT

Planning &

Funding3-9

months

Pre-Construction (arch, eng, permitting)• 9-24 months

Construction & Inspection• 24-36

months

Tentative Timeline

PROCESS

IDENTIFY CHURCH & MINISTRY

NEEDS

SOLICIT CONGREGATION SUGGESTIONS

EVALUATE BOTHAND DEVELOP

PLAN

Open Discussion Questions

CommentsTHANK YOU

How To Give Feedback

By email, to the following address

By May 31, 2013 masterplan@beecreekum

c.org

QUESTIONS

Questions, Suggestions, Comments from May 15th All Church Meeting

Member Question Response

Meg Butler Q: When I had surgery in a wheel chair couldn’t teach class to get to classroom, wants to make sure we talk to disabled folks, get input from all types of folks so everyone can use it.

 

A: absolutely not going to build something not ADA. Trustees already thinking through this, want to integrate getting cabins accessible, every one of them.

 

Meg Butler Q: Talking about a gym, kids also need arts, not just physical. Consider thinking about a classroom, plumb for art room, where kids could come and do art projects. Walls to put up where you can pin stuff to it and not mess up paint on walls with art projects. Consider music as well

 

A: Good suggestion, not somehing we’ve looked at, was in Brandi/Martha’s list

 

Ron Spitzak 

Q: Donation with conditions. Has it been accepted?

 

A: Not yet 

Ron Spitzak 

Q: How spiritual leadership process fits into this? How does church in spiritual manner discern God’s plan?

 

A: prayer, connect to spirituality. We start every meeting asking what inspiration we have had from prayer.

 

Ron Spitzak 

Q: Is there timeline associated with donation.

 

A: Not specific, moving with purpose and yet not dragging our feet.

 

Stacy Spencer 

Q: Sounds like talking about possibly doing gym, building for classrooms. Will architectural committee plan for where new sanctuary will be?

 

 A: Yes, still topic of discussion, in mind constantly. This facility is recreational facility for youth, but will also serve worship at some point. None of us consider that the end game, but will help give us space we need in interim before making next step.

 

Member Question Response

Mia Smith 

Q: What would the gym look like? 

 A: Don’t know yet, will be a gym, looking at seating, stage, to be multi used as auditorium. Looking at adjacent kitchen to be used for large functions. Can be camouflaged. Had a suggestion that gym floor be carpeted. Campus has set a high standard, goal is to meet or exceed established standard we have.

Mia Smith 

Q: How large is the gym going to be? 

A: Donor wanted some size to it, where comfortable, equivalent to HS gym with area around it. Again, no decisions made. Thinking about worship space and stage, too. Looking at 120’*100’ for just gym. Additional spaces are footprint outside of that. Possibly two story classrooms. May even do just a shell and finish out later some rooms. Would house classrooms, may free up current area for those cabins to be repurposed. Creating new uses.

 

Mia Smith 

Q: will there be storage to put up chairs to use for gym? 

A: we are looking into it. 

Carl Simmons 

Q: Like to hear about water system and how it connects?

 

We are looking at community and church growth and will make growth planning a key factor.

 

Jim Butler 

Q: Identify critical question answering? Who best served by facility and how we do that? Like that answered as part of the process.

 

A: Church will be served. Will meet needs of as many as possible while still fitting with intent.

 

Member Question Response

Jim Butler 

Q: Parking? 

A: We are looking at it. We know we need it.

  

Jim Butler 

Q: Liability for community coming in 

A: always an issue, trustees are reviewing, will work within a usage guideline. Liability policies.

  

Jim Butler 

Q: Aligning size of gym to growth given attendance

 A: Growth of community and Church are both being studied and we will work to plan for that growth.

Linda Sorrells 

Q: Will gym flex space be used weekly for worship for one service?

 

 A: likely will. 

Sangrid Pancoast 

Q: Same process at LT Methodist, hurting financially from doing what we’re talking about doing. Wants us to do due diligence. We built it, can’t pay for it.

 

 A: Laura answered. We want to continue what we’ve done and not completely repackage. Laura has talked to that pastor. Making sure we right size any debt is a major concern. 

Jared Jackovich 

Q: Interested in knowing current debt structure of church, what policy is and what level of debt we want to assume?

 

 A: Debt managed conservatively – 15% of budget current. Max target 25%, if positive capital campaign, and growth assumptions met and such, it seems conservative. Most local churches have 25% or more debt. 

Member Question Response

Bertina 

Q: Since we have construction mission team for after disaster relief, and they have mostly had places for us to stay, shower, and great kitchens, and all our needs met, are we going to try to do something in a reciprocity scenario for other groups to come here from a missional/outreach/recovery perspective?

 

A: We are looking to make that work. 

Charles Patterson 

Q: Will MP committee, when get all input, will this committee come with complete package, project type of structure, cost, capital campaign, will this committee be doing that?

 

 A: Yes, will bring forward details.

 

Questions sent by email and in person Question Response

 Whitey Whitehurst

Comment: Make plans for growth by providing 10-12 classrooms around gym

Response: That is definitely one oprion we are considering

Jeanie Whitehurst Comment; As a pastor I know first-hand how important it is for classrooms to have a central communication system

Response: The childrens and Bee Loved ministries have also expressed concern

that security be foremost in our planning

Richard Wendrock Comment: As much as I want to our primary focus to be a new chapel, I think this recreational project is a blessing from God.  To help make our numbers, we should use money from the building fund to make up the difference in what we do not raise.

 

Response: We are looking into that great suggestion.