Proposed Bylaw Changes – January 2012

Existing

INTERPRETATION

In these Bylaws, unless the context otherwise requires:

ATC – shall refer to the Aerospace Technology Campus Association Director - shall refer to the senior paid staff member responsible for the day-to-day operations of the Association. BCIT – shall refer to the British Columbia Institute of Technology. BCITSA or Association– shall be the authorized identification abbreviation of the organization, Student Association - British Columbia Institute of Technology. Clubs – shall refer to student organizations that have been recognized by the BCITSA pursuant to the procedures set out in Bylaw 16. Council – shall refer to the BCITSA student representatives acting as such, made up of 10 Executives and approximately 20 Councilors. Executive – shall refer to the BCITSA Executive acting as such. Member – shall refer to any registered student at British Columbia Institute of Technology paying activity fees. Quorum – shall mean the simple majority of sixty (60) percent of the Executive at Executive Meetings and sixty (60) percent of Council members at Council Meetings. Satellite Campus – shall refer to the BCIT Campuses other than Burnaby Campus (ie. Aerospace Campus, Marine Campus, and Great Northern Way Campus). Amendment

INTERPRETATION

In these Bylaws, unless the context otherwise requires:

ATC – shall refer to the Aerospace Technology Campus Association Director - shall refer to the senior paid staff member responsible for the day-to-day operations of the Association.

2

BCIT – shall refer to the British Columbia Institute of Technology. BCITSA or Association– shall be the authorized identification abbreviation of the organization, Student Association - British Columbia Institute of Technology. Clubs – shall refer to student organizations that have been recognized by the BCITSA pursuant to the procedures set out in Bylaw 16. Council – shall refer to the BCITSA student representatives acting as such, made up of 11 Executives and approximately 25 Councilors. Executive – shall refer to the BCITSA Executive acting as such. Member – shall refer to any registered student at British Columbia Institute of Technology paying activity fees. Quorum – shall mean the simple majority of sixty (60) percent of the Executive at Executive Meetings and sixty (60) percent of Council members at Council Meetings. Satellite Campus – shall refer to the BCIT Campuses other than Burnaby Campus (i.e. Aerospace Campus, Marine Campus, Great Northern Way Campus and Downtown Campus).

3

Existing BYLAW 2 – ORGANIZATION CHARTS

Student Membership

Council

Appointed Student Councilors

Elected Student Executive

BCITSA Student

Executive

Support Services

Standing Committee Business Services

Standing Committee

President (Chair of the Board)

4 Vice-Presidents

6 School Chairs

Tech/Set or Class Representatives report to School Chairs

Management

& Staff

Director

4

Amendment

BYLAW 2 – ORGANIZATION CHARTS

Student Membership

Council

Appointed Student Councilors

Elected Student Executive

BCITSA Student

Executive

Lounge

Committee

President (Chair of the Board)

4 Vice-Presidents

6 School Chairs

Set Representatives report to School Chairs

Management

& Staff

Director

5

Existing

3.2.1 The elected members on Council shall consist of:

President

Vice President Administration & Finance

Vice President Student Affairs

Vice President Public Relations & Marketing

Vice President Campus Life

Chair of the School of Business

Chair of the School of Health Sciences

Chair of the School of Manufacturing, Electronics

& Industrial Processes

Chair of the School of Transportation,

Construction & the Environment, from here after

shall exclude Chair of ATC

Chair of the School of Computing & Academic

Studies

Chair of ATC

These 11elected members shall be the BCITSA directors as

defined by the Society Act.

Amended

3.2.1 The elected members on Council shall consist of:

President

Vice President Finance & Administration

Vice President Student Affairs

Vice President External

Vice President Campus Life

Chair of the School of Business

Chair of the School of Health Sciences

Chair of the School of Energy

6

Chair of the School of Transportation,

Construction & the Environment, from here after

shall exclude Chair of ATC

Chair of the School of Computing & Academic

Studies

Chair of ATC

These 11 elected members shall be the BCITSA directors as

defined by the Society Act.

Reason

Incorrect Names

_____________________________________________________________

Existing

3.2.2 The appointed members on Council shall consist of:

Councilors from the School of Business

Councilors from the School of Health Sciences

Councilors from the School of Manufacturing,

Electronics & Industrial Processes

Councilors from the School of Transportation,

Construction & the Environment

Councilors from the School of Computing &

Academic Studies

Councilors from ATC

International Student Councilor

Residence Student Councilor

Amendment

3.2.2. The appointed members on Council shall consist of:

7

Councilors from the School of Business

Councilors from the School of Health Sciences

Councilors from the School of Energy

Councilors from the School of Transportation,

Construction & the Environment

Councilors from the School of Computing &

Academic Studies

Councilors from ATC

International Student Councilor

Residence Student Councilor

Aboriginal Student Councilor

Councilors from Great Northern Way Campus

Reason

As voted by council and incorrect name

________________________________________________________________

Existing

4.1.6 Receive a monthly honorarium.

4.1.6.1 ATC Councilors shall receive a monthly honorarium in accordance to their attendance at ATC Class Representative Committees.

Amended

4.1.6 Receive an honorarium for each meeting attended. Reason ATC follows same procedures as Burnaby campus ________________________________________________________________

Existing

4.2.7. Be issued a copy of the Constitution and Bylaws by the Vice President Administration & Finance prior to the start of their term in office. The Executive shall be expected to have a working knowledge of the Constitution and Bylaws.

8

Amended

4.2.7. Be issued a copy of the Constitution and Bylaws by the Vice President of Finance & Administration prior to the start of their term in office. The Executive shall be expected to have a working knowledge of the Constitution and Bylaws.

Reason

Incorrect Name

Addition 4.2.14 Be responsible for a proper transition, as per the transition policy. 4.2.15 Be responsible for submitting progress reports bi-weekly.

Existing

4.3.1.8 Be responsible for liaison with BCIT Alumni Association.

Reason Removed Moved to VP External duties ________________________________________________________________ Existing

4.3.1.12 Liaise with Ministry and Government officials regarding issues, which affect BCIT.

Reason Removed Moved to VP External duties ________________________________________________________________

. Existing

4.3.2 The Vice President Administration & Finance of the Association shall:

Amendment

9

4.3.2 The Vice President Finance & Administration of the Association

shall: Reason

Incorrect Name

Addition 4.3.2.14 Ensure that executive progress reports are received from

executives on time.

New

4.3.3.8 Be responsible for liaison with BCIT Alumni Association. 4.3.3.9 Liaise with Ministry and Government officials regarding

issues, which affect BCIT Reason Moved from President’s Duties

________________________________________________________________ Deleted

4.3.5.1 Attend all Campus Recreation Committee meetings,

and report back to Council. Reason: Committee no longer exists Renumber

4.3.5.1 Keep membership informed, through representatives, of extra-curricular activities.

4.3.5.2 Serve as Orientation Coordinator for the September

intake.

4.3.5.3 Preside as Co-Chair of the Student Services Committee (See Bylaw 7).

4.3.5.4 Oversee and provide assistance to all Clubs and

report to the Executive and Council.

4.3.5.5 Preside as Chair of the Clubs Committee.

10

________________________________________________________________ Existing.

4.3.6.2. Chairing Technology and Set Representatives

Committee meetings at least once a month. Amendment

4.3.6.2. Chairing Set Representatives Committee meetings at least once a month.

Reason Technology Representatives no longer exist ________________________________________________________________ Existing.

4.3.6.3 Liaising with BCIT, to ensure that Set, Technology, or Class Representatives are elected

Amendment

4.3.6.3 Liaising with BCIT, to ensure that Set Representatives are elected

Reason Technology and Class Representatives no longer exist ______________________________________________________________ Existing

4.3.6.6 Providing direction to Technologies in the following areas:

a. Instructor difficulties b. Access to Administration c. Access to Executives

Amendment 4.3.6.6 Providing direction to Student Association members in the following

areas:

11

a Instructor difficulties b. Access to Administration c. Access to Executives

Reason Clarification _____________________________________________________________ Existing 4.3.6.8 Maintaining an equal balance of first and second year Councilors.

4.3.6.9.1 In the event of an uneven number of Councilors, the

Chair of that School shall decide if the additional person will be from the 1st or 2nd year.

Amendment 4.3.6.8 Maintaining an equal balance of Councilors in each year of study. 4.3.6.8.1 In the event of an uneven number of Councilors, the

Chair of that School shall decide which year the additional person will be from.

Reason Incorrect numbering _____________________________________________________________

Deleted

4.3.6.10 ATC Chair to solicit and appoint ATC Councilors from

the membership of ATC and submit the list of Councilors to the Vice President Finance & Administration within two week of election or new intake

4.3.6.10.1 The ATCE Councilors shall consist of Level

1 and 2 students in first term and Level 3 students in second term.

Reason: already covered under chair duties

Existing

12

BYLAW 5 – TECHNOLOGY, SET AND CLASS REPRESENTATIVES 5.1 Technology and Set and Class Representatives Committee

5.1.1 One Committee will be formed for each School or Satellite Campus

and the Chair of that School or Satellite shall be the Chair of the Committee:

5.1.1.1 The Committee will consist of:

a. Set Representatives b. Class Representatives c. Technology Representatives

5.1.1.2 Shall meet at the call of the Chair, at least every four

to six weeks. 5.1.1.3 Technology Representatives shall be elected from the

student body or Set Rep body on an ad hoc basis 5.2 Set Representatives shall report to their Technology Representatives

continuously throughout the term. 5.3 Technology and Class Representatives shall report to their Chairs. 5.4 Set, Class, and Technology Representatives shall establish and maintain

communications between their student body, and the Chair of their respective School or Satellite Campus.

Amendment

BYLAW 5 – SET REPRESENTATIVES

5.1 Set Representatives Committee

5.1.1 One Committee will be formed for each School or Satellite Campus and the Chair of that School or Satellite shall be the Chair of the Committee:

5.1.1.1 The Committee will consist of Set Representatives.

5.1.1.2 Shall meet at the call of the Chair, at least every four

to six weeks.

13

5.2 Set Representatives shall report to their Chairs. 5.3 Set Representatives shall establish and maintain communications

between their student body, and the Chair of their respective School or Satellite Campus.

Portions Deleted Reason: outdated language

_____________________________________________________________ Existing

6.1.2 Council Meeting shall be held bi-weekly during the school

year, with the exception of statutory holidays. Amendment

6.1.2 Council Meetings shall be held bi-weekly during the school year, with the exception of statutory holidays, unless otherwise voted by council.

Reason Council may vote to cancel meetings on non-statutory holidays _____________________________________________________________ Existing

6.2.1.1 The Vice President Administration & Finance shall

call the Annual General Meeting. Amendment

6.2.1.1 The Vice President Finance & Administration shall call the Annual General Meeting.

Reason

Incorrect Name

_____________________________________________________________ Existing

14

6.2.1.3 The Annual General Meeting notice shall be given by

publishing such notice in the official Association newspaper.

Amendment

6.2.1.2 The Annual General Meeting notice shall be given by publishing such notice in the official Association newspaper and website at a minimum.

Reason Website posting is necessary as well _____________________________________________________________ Existing

6.2.1.5 At the Annual General Meeting the Vice President Administration & Finance shall read a report on the audited financial statements for the previous fiscal year.

Amendment 6.2.1.5 At the Annual General Meeting the Vice President Finance & Administration shall read a report on the audited financial statements for the previous fiscal year.

Reason

Incorrect Name

_____________________________________________________________

Deleted :

BYLAW 7 – STANDING COMMITTEES

BUSINESS COMMITTEE

7.1 The Business Committee mandate shall encompass the Association’s profit centres.

7.1.1 The Vice President Finance & Administration shall chair and the Vice President External shall co-chair the Business Committee.

7.1.2 The Committee shall be made up of the Vice President

Administration & Finance and Vice President External as the Chair, and three (3) additional Council Members as appointed by Council. The Association Director or designate shall sit as an ex-officio member of the Committee.

15

7.1.3 The Committee shall meet at least quarterly to discuss any issues

related the on-going businesses of the Association. At which time, necessary policies or actions will take place by the Committee.

7.1.4 The Committee shall work by co-operation and consensus and not

by vote, and when a resolution cannot be made at the Business Committee level, the Council should be asked to make the necessary decisions.

7.1.5 The Committee will report at Council Meetings any appropriate

information. Reason: Committee no longer exists _____________________________________________________________ Deleted

SERVICES COMMITTEE

7.2 The Services Committee mandate shall encompass the Association’s cost centres.

7.2.1 The Vice President Student Affairs chair and the Vice President

Campus Life shall co-chair the Service Committee.

7.2.2 The Committee shall be made up of the Vice President Student Affairs and the Vice President Campus Life, at least three (3) council members as appointed by Council. The Association Director or designated shall sit as an ex-officio member of the Committee.

7.2.3 The Committee shall meet at least quarterly to discuss any issues

related to the on-going student services of the Association. At which time, necessary policies or actions will take place by the Committee.

7.2.4 The Committee shall work by co-operation and consensus and not

by vote, and when a resolution cannot be made at the Business Committee level, the Council should be asked to make the necessary decisions.

7.2.5 The Committee will report at Council Meetings any appropriate

information.

16

Reason Committee no longer exists _____________________________________________________________ Existing 8.3 The Vice President Administration and Finance shall serve as the Chief

Returning Officer, hereinafter referred to as the CRO, and shall chair the Election Committee, and shall be responsible for the administration and conduct all elections, including ATC elections.

Amendment 8.3 The Vice President Student Affairs shall serve as the Chief Returning

Officer, hereinafter referred to as the CRO, and shall chair the Election Committee, and shall be responsible for the administration and conduct all elections, including ATC elections.

Reason: Duty transferred to VPSA from VP Finance

Existing

8.4.3. The election Committee shall be responsible for the interpretation of the electoral Bylaws, and electoral process. All decision made by the Committee shall be final and binding 8.3.4. The Elections Committee shall made decisions by consensus. If no consensus can be reached, the Committee shall bring the issue to Executive for ratification.

Amendment

8.4.3. The election Committee shall be responsible for the interpretation of the electoral Bylaws, and electoral process. All decision made by the Committee shall be final and binding

8.4.3.1 The Elections Committee shall make decisions by consensus. If

no consensus can be reached, the Committee shall bring the issue to Executive for ratification.

Reason Incorrectly Numbered

17

Existing

8.5.1. The Notice of Elections shall be posted at least two (2) weeks prior to the opening date for nominations in the official Association newspaper;

Amendment

8.5.1. The Notice of Elections shall be posted at least two (2) weeks prior to the opening date for nominations in the official Association newspaper and will include the following:

Reason Grammatically correct

Existing 8.7 Elected Executive posts shall be as follows:

a. President

b. Vice President Administration & Finance

c. Vice President Student Affairs

d. Vice President Public Relations & Marketing

e. Vice President Campus Life

f. Chair of the School of Business

g. Chair of the School of Health Sciences

h. Chair of the School of Manufacturing, Electronics & Industrial

Processes

i. Chair of the School of Transportation, Construction & the

Environment

j. Chair of the School of Computing & Academic Studies

Amendment

8.7 Elected Executive posts shall be as follows:

a. President

b. Vice President Finance & Administration

c. Vice President Student Affairs

18

d. Vice President External

e. Vice President Campus Life

f. Chair of the School of Business

g. Chair of the School of Health Sciences

h. Chair of the School of Energy

i. Chair of the School of Transportation, Construction & the

Environment

j. Chair of the School of Computing & Academic Studies

Reason

Incorrect Names

Existing

11.1.1 In the event of the resignation or impeachment of the President, the Vice President Administration & Finance shall assume the office of the President on a part-time basis, until the Council selects a new full-time President. This selection must be by two-thirds majority of Council and the selection shall be made within one month of the office becoming vacant.

Amendment

11.1.1 In the event of the resignation or impeachment of the President, the Vice President Finance & Administration shall assume the office of the President on a part-time basis, until the Council selects a new full-time President. This selection must be by two-thirds majority of Council and the selection shall be made within one month of the office becoming vacant.

Reason

Incorrect Name

Existing

11.1.2 In the event of the resignation or impeachment of the ATC Chair, an ATC Councilor shall assume the office of the ATC Chair on a part-time basis, until the ATC Class Representative Committee

19

selects a new full-time ATC Chair. The selection of the new ATC Chair shall be two-thirds majority vote by the Class Representative Committee and the selection shall be made within one month of the office becoming vacant. The ATC Councilor appointed by the ATC Class Representative Committee will become the ATC DRO for the oncoming election for a full-time ATC Chair.

Amendment

11.1.2 In the event of the resignation or impeachment of the ATC Chair, an ATC Councilor shall assume the office of the ATC Chair on a part-time basis, until the ATC Set Representative Committee selects a new full-time ATC Chair. The selection of the new ATC Chair shall be two-thirds majority vote by the Set Representative Committee and the selection shall be made within one month of the office becoming vacant.

Reason CRO can do duties of DRO

Existing

11.1.3 In the event of the resignation of the Vice President Administration

& Finance, or their being selected to the office of President, a new Vice President Administration & Finance shall be elected by the Council members of the Council.

11.1.4 In the event of the resignation of the Vice President Public

Relations & Marketing, the Vice President Student Affairs, or the Vice President Campus Life, the Council shall elect a successor from the members of Council.

Amendment

11.1.3 In the event of the resignation of the Vice President Finance & Administration, or their being selected to the office of President, a new Vice President Finance & Administration shall be elected by the members of the Council.

11.1.4 In the event of the resignation of the Vice President External, the Vice

President Student Affairs, or the Vice President Campus Life, the Council shall elect a successor from the members of Council.

Reason

Incorrect Name

20

Existing

16.5 All Clubs which propose to organize special functions, fundraising drives or appeals on or off the campus shall first secure the permission of the VP Campus Life before organizing or conducting such functions, drives or Appeals.

Amendment 16.5 All Clubs which propose to organize special functions, fundraising drives

or appeals on or off the campus shall first secure the permission of the VP Campus Life (hereafter referred to as VPCL) before organizing or conducting such functions, drives or Appeals.

Reason VPCL not defined ________________________________________________________________

Existing

16.9 The Vice President Campus Life shall review all Clubs by the last Council

meeting before the year end (May31st) and may recommend to Council to revoke sanctioned Club status due to:

16.9.1 Defunct Club 16.9.2 Financial misconduct 16.9.3 Disregarding Association or Club constitution or Bylaws

In any case, Council retains the authority to revoke the sanctioned Club status of any Club at any time.

Amendment 16.9 The Vice President Campus Life shall review all Clubs by the last Council

meeting before the year end (May31st) and may recommend to Council to revoke sanctioned Club, at any time, status due to:

16.9.1 Defunct Club 16.9.2 Financial misconduct

16.9.3 Disregarding Association or Club constitution or Bylaws Reason

21

Item was not numbered ________________________________________________________________