March 16, 2021 6:30 p.m.

Kathryn Harrington Chair

Nafisa Fai District 1

Pam Treece District 2 Vice Chair

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Tanya Ange, County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS

Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area,

representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Nafisa Fai, District 1 Commissioner: Nafisa Fai was elected to the Washington County Commission to represent District 1 in November 2020. She has spent the majority of her career working in public health, first at the American Red Cross and then through roles in county government and at a statewide nonprofit leading chronic disease prevention programs. In addition to her work in public health, Nafisa owns a small business based in Beaverton. Through her business, she founded the Pan African Festival, where she unites Oregonians from all backgrounds to celebrate cultural, economic and social vitality and support for emerging, small businesses. Nafisa is an active member of the community and was recently named to the Portland Business Journal’s Forty Under Forty List and serves on the Board of the Five Oaks Museum

(formerly Washington County Museum). She is also a member of the Oregon Maternal Mortality and Morbidity Review Committee and serves on the Board of community-based dental services nonprofit Dental3. A refugee from Somalia, Nafisa has lived in Oregon for over 22 years. She lives in Aloha with her husband and three children.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond

Steering Committee, Portland Region Value Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII. Her current term runs through December 2022.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2024. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016. His current term runs through December 2022.

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TABLE OF CONTENTS MEETING CALENDAR 5

1. ORAL COMMUNICATIONLimited to two minutes per individual; ten minutes total.

2. CONSENT AGENDAThe items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member requests, before the vote on the motion, tohave the item considered separately. If any item is removed from the ConsentAgenda, the Chair will indicate when it will be discussed in the regular agenda. A listof Consent Agenda items is included at the end of the agenda packet.

3. PROCLAMATIONSa. Proclaim April 2021 Fair Housing Month in Washington County 7

b. Proclaim April 5 – April 9, 2021 as National Community Development Week inWashington County

9

4. BOARDS AND COMMISSIONSa. Appoint Members to County Budget Committees 13

b. Appoint Members to the West Slope Library Advisory Board (CPO 3) 21

c. Adopt the Audit Committee Bylaws 25

5. PUBLIC HEARINGS

CLEAN WATER SERVICESa. Hold Public Hearing and Adopt Resolution and Order to Form the NW Cornell

Road at NW 107th Avenue Reimbursement District Project No. 6974 (CPO 1)31

LAND USE AND TRANSPORTATION b. Transfer Jurisdiction of NW North Avenue to the City of North Plains (CR 3317

T/J) (CPO 8) 41

SUPPORT SERVICES c. Approve Resolution and Order to Issue Interfund Loan from General Fund to

the Supportive Housing Services Revenue Fund 47

d. Approve Resolution and Order to Adopt Washington County SupplementalBudget (Over 10%) for Fiscal Year 2020-21

51

6. ORAL COMMUNICATION

7. BOARD ANNOUNCEMENTS

8. ADJOURNMENT

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REVISED

REVISED

CONSENT AGENDA

MINUTES February 23, 2021 March 2, 2021

CLEAN WATER SERVICES

a. Approve Sale of Durham Power Substation Land to Portland General ElectricCompany

61

b. Award Contract to Construct Rock Creek Dewatering Centrifuge InstallationProject No. 6894 to Slayden Constructors, Inc.

63

c. Approve Amendments to the Fiscal Year 2020-21 Position Allocation Reportand Pay Plans for Nonrepresented and Represented Employees to Add OnePosition and Redesignate Six Positions

65

LAND USE AND TRANSPORTATION

75 d. Acknowledge First and Last Mile Transit Access Strategies Report (All CPOs)

e. Approve Bid Award and Execute Contract for ADA Curb Ramp Upgrades Along NW Joss Avenue Between Springville Road and Brugger Road (CPO 7)

79

f. Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for the SW Division Street Culverts #2004 A&B ReplacementProject (CPO 6)

81

g. Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for the NW 114th Avenue Culvert #1706 Replacement Project(CPO 1)

89

COUNTY ADMINISTRATIVE OFFICE

h. Authorize Extension of the Washington County Visitors Association Agreement 97

i. Approve the Resolution and Order to Adopt Supplemental Budget (Under 10%)for Fiscal Year 2020-21

99

OFFICE OF COMMUNITY DEVELOPMENT

j. Authorize a Contract Amendment with Community Action for CommunityDevelopment Block Grant Program (CDBG-CV3)

103

SUPPORT SERVICES

k. Approve Dedication of Tax Lot 1S101CB03904 to Public Road Right-of-Way 105

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REVISED

LINKEDBID AWARD

MEMO

BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, March 23, 2021

CANCELLED

Tuesday, April 6, 2021 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 13, 2021 Work Session – 8:30 a.m.

Tuesday, April 20, 2021

Work Session – 8:30 a.m. Board Meeting – 10:00 a.m.

Thursday, April 22, 2021 Roundtable – 9:00 a.m.

Tuesday, April 27, 2021

Work Session – 1:00 p.m. Board Meeting – 6:30 p.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Proclamation – Office of Community Development Agenda Title: PROCLAIM APRIL 2021 FAIR HOUSING MONTH IN WASHINGTON

COUNTY Presented by: Jennie H. Proctor, Program Manager, Office of Community Development

DEPARTMENT’S REQUESTED ACTION: Proclaim April 2021 Fair Housing Month in Washington County

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 3.a.

Date: 03/16/21

SUMMARY: The attached proclamation establishes April 2021 as Fair Housing Month in Washington County. Throughout our national history, some groups of people have benefited more from housing opportunities than others. The federal Fair Housing Act, initially adopted in the wake of the assassination of Dr. Martin Luther King Jr., and subsequently augmented through amendments to the Act, prohibits discrimination in housing based on seven protected classes: race, color, religion, national origin, gender, disability, and familial status (the presence of children in the household). In addition, Oregon fair housing law guarantees that housing throughout the State of Oregon should be made available to all community members without regard to marital status, sources of income, sexual orientation including gender identity, and survivors of domestic violence.

Recognizing Fair Housing Month in Washington County supports both regional and national efforts to celebrate the strides that have been made as well as recognizes the work that remains to be done.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known opposition to the proclamation. Legal History/Prior Board Action: The Board has proclaimed April as Fair Housing Month in Washington County for the last seven years. Budget Impacts: N/A Attachment: Proclamation

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Proclamation Board of Commissioners for Washington County

FAIR HOUSING MONTH APRIL 2021

WHEREAS, the year 2021 marks the 53rd anniversary of the passage of the Federal Fair Housing Act; Title VIII of the Civil Rights Act of 1968, as amended; and WHEREAS, this law guarantees that housing throughout the United States should be made available to all community members without regard to race, color, religion, gender, familial status, disability or national origin; and WHEREAS, Oregon fair housing law guarantees that housing throughout the State of Oregon should be made available to all community members without regard to marital status, sources of income, sexual orientation including gender identity, and survivors of domestic violence; and WHEREAS, equality of opportunity for all is a fundamental policy of this nation, state and county, and WHEREAS, barriers which diminish the rights and limit the options of any community member will ultimately diminish the rights of all community members; and WHEREAS, only with the cooperation, commitment and support from all of the residents of Washington County can barriers to the enjoyment of this and the other aspects of equality of opportunity for all be removed, NOW THEREFORE BE IT RESOLVED that Washington County’s Board of Commissioners hereby proclaims April 2021 to be FAIR HOUSING MONTH and encourages all community members to support and endorse Fair Housing, reaffirm their commitment to Fair Housing for all, and wholeheartedly recognize these rights and responsibilities throughout the year. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Washington County, Oregon to be affixed this _16th_ day of March 2021. _______________________________ Kathryn Harrington, Chair ________________________________ Recording Secretary ________________________________ Minute Order

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Proclamation – Office of Community Development Agenda Title: PROCLAIM APRIL 5 – APRIL 9, 2021 AS NATIONAL COMMUNITY

DEVELOPMENT WEEK IN WASHINGTON COUNTY Presented by: Jennie H. Proctor, Program Manager

DEPARTMENT’S REQUESTED ACTION: At your March 16, 2021 meeting, your Board authorize the Chair to execute the attached proclamation to recognize National Community Development Week and authorize copies to be sent to the County's congressional delegation. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 3.b.

Date: 03/16/21

SUMMARY: The attached proclamation establishes April 5 – April 9, 2021 as National Community Development Week and is a way of providing recognition and appreciation of the Community Development Block Grant and HOME Investment Partnerships Programs. Since 1979, the Washington County Community Development Block Grant Program has provided the County with important and flexible assistance to meet the needs of vulnerable community members and those with low- and moderate-income through the funding of neighborhood revitalization, housing rehabilitation, public improvements, flood relief, and social services. Since 1992, the HOME Investment Partnerships Program has provided the County with a critical resource to fill the gap needed to finance the development of affordable housing. National organizations such as the National Community Development Association and the National Association of Housing Rehabilitation Organizations coordinate the national effort. Participating members of the County's CDBG and HOME consortiums are making proclamations during this week. In addition, our non-profit housing and service provider partners are also making similar proclamations in support of these valuable programs. Attachment: National Community Development Week Proclamation

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PROCLAIM APRIL 5 – APRIL 9, 2021 AS NATIONAL COMMUNITY DEVELOPMENT WEEK IN WASHINGTON COUNTY BOC 03/16/21 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known opposition. Legal History/Prior Board Action: The Board of Commissioners annually proclaims National Community Development Week. Budget Impacts: None.

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Proclamation Board of Commissioners for Washington County

NATIONAL COMMUNITY DEVELOPMENT WEEK

April 5 – 9, 2021

WHEREAS, the week of April 5 – April 9, 2021 has been designated as National Community Development Week by the National Community Development Association to celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program; and WHEREAS, the CDBG Program provides annual funding and flexibility to local communities to provide decent, safe and sanitary housing, a suitable living environment and economic opportunities to people with low-and moderate-incomes; and WHEREAS, the HOME Investment Partnerships (HOME) Program provides funding to local communities to create decent, safe, affordable housing opportunities for low-income persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and WHEREAS, over the past five years, our community has received a total of $11,616,351 in CDBG funds and $7,279,529 in HOME funds; NOW THEREFORE, BE IT RESOLVED by the Washington County Board of Commissioners that it hereby calls on Congress to recognize in its FY 2022 budget deliberations the cost effectiveness of the CDBG and HOME formula funding programs in creating sustainable communities; BE IT FURTHER RESOLVED THAT THE Washington County Board of Commissioners urges Congress to recognize the outstanding work being done locally and nationally by the CDBG and HOME programs by supporting increased funding for both programs in FY 2022. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of Washington County, Oregon to be affixed this 16th day of March 2021. _______________________________

Kathryn Harrington, Washington County Board Chair  ________________________________ Recording Secretary ________________________________ Minute Order

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions Agenda Title: APPOINT MEMBERS TO COUNTY BUDGET COMMITTEES Presented by: Jack Liang, Director of Support Services / Chief Financial Officer

DEPARTMENT’S REQUESTED ACTION: · Appoint Cesar Maldonado to the Washington County and SDL No. 1 Budget Committee for

term ending June 30, 2023. · Appoint Daniel Reid and Fuhua Xu to the North Bethany CSDR Budget Committee for term

ending June 30, 2023.

Agenda Item No. 4.a.

Date: 03/16/21

SUMMARY: Currently, Washington County has two budget committees with vacancies as the following:

· Washington County and Service District for Lighting (SDL) No. 1 Budget Committee with 1 vacancy.

· North Bethany County Service District for Roads (CSDR) Budget Committee with 3 vacancies.

Members of all Budget Committees must reside within Washington County and Budget Committee member terms are up to three years. Staff interviewed 9 applicants for the Washington County and SDL No. 1 Budget Committee, and 3 applicants for the North Bethany CSDR Budget Committee. The applicants were reviewed with the Board of County Commissioners at the March 2, 2021 Board Work Session. After the March 2, 2021 Board Work Session, Matthew Brown, an applicant for the North Bethany County Service District for Roads Budget Committee withdrew from the recruitment. This agenda recommends your Board making the following appointments:

· Appoint Cesar Maldonado to the Washington County and SDL No. 1 Budget Committee. · Appoint Daniel Reid and Fuhua Xu to the North Bethany CSDR Budget Committee.

After the appointments, the Washington County and SDL No. 1 Budget Committee’s community members demographics will be: 60% BIPOC; and 40% Women. The North Bethany CSDR Budget Committee’s community members demographics will be: 25% BIPOC; and 25% Women. (continued) Attachment: Budget Committee Member Matrices

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APPOINT MEMBERS TO COUNTY BUDGET COMMITTEES BCC 03/16/21 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: N/A Budget Impacts: N/A

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Washington County and Service District for Lighting No. 1 Budget Committee

Description: Reviews the proposed budget developed for the Washington County and Service District for Lighting No. 1

Member Description: The Board of Commissioners plus five residents of the county. The five residents must live in Washington County.

Term Length: 3 years

Term Limit: None

Vacancy Total: 1

Applicant Total: 9

District* First

Appointed Term

Expires Position

New Applicants Recommended for Appointment Cesar Maldonado 2 6/30/2023

Other Applicants Anastasia Milliman 1 Benjamin Edtl 3 Christopher Howard 1 Darlene Dick 3 John Junkin 2 Ken Knowles 4 Izabella Pena 4 Teresa Payne 2

Current Members K S Venkatraman 4 3/19/2019 6/30/2021 Member James Knowlton 3 3/19/2019 6/30/2021 Member Karen Bolin 1 5/5/2020 6/30/2022 Member Jennifer Burghardt 1 5/5/2020 6/30/2022 Member Mid-Term Vacancies

After appointment of the recommended applicant, the Budget Committee’s community members demographics, based on those who self-identified, will be: 60% BIPOC; and 40% Women.

* For information purposes only; members are not appointed by Commissioner District.

REVISED

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Applicant Profiles:

• Anastasia Milliman: o Anastasia is a resident in Washington County District 1. o Anastasia’s background is in industrial engineering with experiences in management, finance,

project management and business analysis. o Anastasia currently serves on the County’s Audit Committee. o Anastasia did not provide demographic information.

• Ben Edtl:

o Ben is a resident in Washington County District 3; and Ben would like to join the County’s budget committee to learn about the County’s prioritization process and provide services to the community.

o Ben is an entrepreneur in Washington County and can bring unique perspectives with the combination of background being a resident and a part of the business community of the County.

o While Ben identifies as white, he claims to have influences from the African American and Asian community throughout his life experiences.

o Ben did not provide demographic information.

• Cesar Maldonado (Recommended for appointment): o Cesar is a resident of Washington County District 2. He has a master’s degree in Economics and

want to use his knowledge and skills to help the community in navigating a changing economic environment.

o Cesar has previously served on the City of Beaverton’s Human Rights Commission and currently serves on the City of Beaverton’s Budget Committee.

o Cesar identifies as Hispanic.

• Christopher Howard: o Christopher is a resident of Washington County District 1. He has extensive experience in

finance in both public and private sector. He currently works for Intel’s Finance Department and also serves on the Board of the City Club of Portland.

o Christopher is interested in joining the Budget Committee to be involved in the community he lives and works in. Christopher believes the governments work is there to serve the people. The budget process is an important priority setting process to help the disadvantaged groups in getting the services they need.

o Christopher identifies as Caucasian and male.

• Darlene Dick: o Darlene is a resident in Washington County District 3. She enjoys finance and budget and want

to join the Budget Committee to expand her knowledge on how County and the Cities work together.

o Darlene has an MBA in Finance and is well experienced in operational finance. o Darlene currently serves on the County’s Board of Property Tax Appeals. o Darlene identifies as female.

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• John Junkin: o John is a resident in Washington County District 2. o John currently serves on the County’s Board of Property Tax Appeals and the Civil Service

Commission. o John identifies as Caucasian and male.

• Ken Knowles:

o Ken is a resident in Washington County District 4. He would like to join the Budget Committee to provide his data analytical expertise and ensure good stewardship of public resources.

o Ken has both financial and data analytical experiences. o Ken has previously served on the County’s Park and Recreation Advisory Board. o Ken Knowles identifies as Caucasian and male.

• Izabella Pena:

o Izabella is a resident of Washington County District 4. She has extensive background in finance, auditing and education. She is interested in joining the Budget Committee to better understand the County’s priorities and be a part of the solution to community’s problems.

o Izabella has a multi-cultural family and is an active community activist on community issues. o Izabella did not provide demographic information.

• Teresa Payne:

o Teresa is a resident of Washington County District 2. o Teresa is a Civic Leaders Program participant. She is a very active community member focused

on various community issues including housing and diversity, equity and inclusion. o Teresa identifies as African American and currently serves on the Cultural Coalition of

Washington County (CCWC). o Teresa identifies as female.

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North Bethany County Service District for Roads Budget Committee

Description: Reviews the proposed budget developed for the North Bethany County Service District for Road

Member Description: The Board of Commissioners plus five residents of the county. The five residents must live in Washington County.

Term Length: 3 years

Term Limit: None

Vacancy Total: 3

Applicant Total: 3

District* First

Appointed Term

Expires Position

New Applicants Recommended for Appointment Daniel Reid 2 5/2/2017 6/30/2023 Fuhua Xu 2 6/30/2023

Other Applicants Matthew Brown

Current Members Sarah Beachy 2 5/2/2017 6/30/2021 Chair Bruce Young 2 4/21/2020 6/30/2022 Member

Mid-Term Vacancies

After appointment of the recommended applicants, the Budget Committee’s community members demographics, based on those who self-identified, will be: 25% BIPOC; and 25% Women.

* For information purposes only; members are not appointed by Commissioner District.

REVISED

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Applicant Profiles:

• Daniel Reid (Recommended for appointment) o Daniel is a previous committee member reapplying to serve on this committee a second term.

Daniel was first appointed to this committee on May 2nd, 2017. o Daniel has been a very active participant on the budget committee’s work and is very

experienced in the North Bethany CSDR budget. o Daniel identifies as Caucasian and male.

• Fuhua Xu (Recommended for appointment) o Fuhua is a resident of the North Bethany County Service District for Roads area. He feels

passionate about the roads and traffic problems in the area and would like to be a part of the solution to help the County and the Community.

o Fuhua has a Ph.D. in biology. While he does not have professional financial background, he feels confident to be able to learn the budget process and be effective on the committee.

o Fuhua identifies as Asian/Asian American and male.

• Matthew Brown (Withdrew from the recruitment on 3/8) o Matthew is a resident of the North Bethany County Service District for Roads area. He feels

passionate about the roads and traffic problems in the area and would like to be a part of the solution to help the County and the Community.

o Matthew is the Finance Director of the City of St. Helens, Oregon; and is very experienced in public finance and budgeting.

o Matthew identifies as Caucasian and male.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions (CPO 3) Agenda Title: APPOINT MEMBERS TO THE WEST SLOPE LIBRARY ADVISORY BOARD Presented by: Lisa Tattersall, Cooperative Library Services Manager

DEPARTMENT’S REQUESTED ACTION: Appoint Kristin Ingram, Amelia Nason, and Lois Hays to the West Slope Library Advisory Board effective immediately, for a term ending June 30, 2024.

Agenda Item No. 4.b.

Date: 03/16/21

SUMMARY: The West Slope Community Library Advisory Board’s main purpose is champion the library in the community, support inclusion and access to library resources for all, and to provide feedback to the West Slope Community Library supervisor. The West Slope Community Library is the administered by Washington County Cooperative Library Services, and the Board of Commissioners appoints Library Advisory Board members. There are three current members of the Library Advisory Board, whose terms all expire on June 30, 2021. We have received three applications for two vacant positions. Staff recommends appointing all three, which would temporarily increase the membership of the Library Advisory Board to six. This will allow us to have some overlap between current and soon to be expiring Library Advisory Board members and will help us maintain some continuity. One applicant is a high-school student, and we would welcome the addition of a youth perspective on the Library Advisory Board. Staff recommend Kristin Ingram, Amelia Nason, and Lois Hays for appointment to the West Slope Community Library Advisory Board for a term ending on June 30, 2024. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Current West Slope Library Advisory Board members are aware of and support these appointments Legal History/Prior Board Action: BCC work session discussion on March 2, 2021 Budget Impacts: None Attachment: West Slope Community Library Advisory Board matrix

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West Slope Community Library Advisory Board Description: The Library Advisory Board supports library values including inclusion and access

to library resources for all. We celebrate and champion the library within the community and provide feedback to the Library Director on a variety of matters.

Member Description: Five members who are registered users of the West Slope Community Library. Term Length: 3 years Term Limit: 2 Vacancy Total: 2 Applicant Total: 3

District*

First Appointed

Term Expires Position

New Applicants Recommended for Appointment

Kristin Ingram 2 Member Amelia Nason 2 Member Lois Hays 2 Member Other Applicants Current Members Joanne S. Treuhaft 2 7/18/2018 6/30/2021 Member Erin Sullivan 2 7/1/2018 6/30/2021 Member Julie Solomon 2 7/18/2018 6/30/2021 Member Mid-Term Vacancies

After appointment of the recommended applicants, the West Slope Library Advisory Board demographics will be: 0% BIPOC; 100% Women; 16% Youth * For information purposes only; members are not appointed by Commissioner District.

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Applicant Profiles:

· Kristin Ingram

o Kristin values the library and as her kids were growing up she used the library to take piles of books to help save money and loves that her tax dollars are hard at work. Today Kristin uses books her teenagers check out of the library to talk about important subjects like social justice with them.

o Kristin is interested in using her skills as an attorney to help the library as we embark on foundational work of updating and writing new policies with a lens on equity, diversity, and inclusion. She also knows how hard COVID has hit members of the community struggling with isolation, housing insecurity, and more. She knows the library is a resource for those members and is looking to give back to the community by supporting the library’s work.

· Amelia Nason o Amelia is a teenager whose been an active user of our library her entire life and would bring a

valuable perspective to the board about how to help reach more of her peers. She has a passion for books and the library as so many of her friends. What Amelia hopes to do is be an ambassador for youth and the library with her community.

o Amelia is proud her generation is focused and actively engaging in social justice and equity work to improve the world around us.

o Amelia had thoughtful suggestions on how to reach more youth and would be an asset on the library advisory board.

· Lois Hays o Lois has lived in the neighborhood for many years and started using the library when her kids

were little and came to really value the library’s place in the community. Lois remains an active user of the library.

o Lois shares the library’s mission of helping underserved communities and is an ambassador for library services, especially for people in assisted living facilities. Lois’ mother lives in an assisted living facility, and Lois helps connect facility residents to our e-book service.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions

Agenda Title: ADOPT THE WASHINGTON COUNTY AUDIT COMMITTEE BYLAWS

Presented by: Jack Liang, Director of Support Services / Chief Financial Officer

Agenda Item No. 4.c.Date: 03/16/21

SUMMARY: As the County continue to formalize the advisory Boards and Commissions process, a set of formal bylaws is needed for the Audit Committee. Staff in Support Services Finance Division have drafted the Audit Committees bylaws for the review of the Board of County Commissioners (BCC). In the process of drafting the bylaws, Support Services Finance Division staff collaborated with other accounting staff within Support Services, the County’s external auditors, Office of Equity, Inclusion and Community Engagement staff, as well as referred to the Government Finance Officer’s Association’s best practice recommendations.

The draft bylaws were reviewed with the BCC at the March 9th, 2021 Board Work Session. A number of revisions are made after feedbacks received at the work session. A clean and a redlined version of the updated Draft Audit Committee Bylaws are attached to this agenda.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: N/A

Budget Impacts: N/A

Attachment: Draft Audit Committee Bylaws (Clean Version)

Draft Audit Committee Bylaws (Redlined Version) – hyperlinked here

DEPARTMENT’S REQUESTED ACTION: Adopt the Washington County Audit Committee Bylaws.

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Page 1 of 4

Washington County Audit Committee Bylaws

1. Purpose

The Washington County Audit Committee (Audit Committee) has been appointed by the Washington County Board of County Commissioners (BCC). Because auditor independence is critical if financial statement audits are to be effective, the Audit Committee shall monitor the conduct of external financial statement audits and advise the BCC. The Audit Committee shall provide access to the views of an independent group of individuals knowledgeable in accounting and audit matters to help the County review the audit process, audit results, and management response to audit findings.

Washington County and the BCC are committed to promoting diversity, advancing equity, and practicing inclusion in all of the County’s Boards, Committees, and Commissions. The Audit Committee selection process will align with this commitment.

2. Composition & Terms of Audit Committee

The Audit Committee shall be comprised of not less than 5 and not more than 9 members appointed by the BCC. One member shall be appointed from the membership of the BCC. No employee of the County shall be appointed to the committee. No appointee shall have any direct business relationship with the County. All community member appointees to the committee shall be knowledgeable in accounting and auditing practices as demonstrated by personal or professional experiences in auditing, accounting, or finance.

A quorum is represented by a majority of the appointed committee members. Any formal action will be taken by a majority vote by a quorum of the membership. In the event that urgent business must be transacted between regularly scheduled meetings a vote of the membership may be taken by electronic mail.

Members shall be appointed for terms of three (3) years or less. Each term shall start July 1st of the applicable year. Members shall be appointed to achieve staggered three (3) year terms. The Audit Committee shall annually elect one member to serve as chairperson. The Audit Committee shall adopt by-laws or operational guidelines as it deems appropriate, consistent with adopted County policies.

REVISED

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Washington County Audit Committee Bylaws

Page 2 of 4

The County’s Chief Financial Officer and staff in the Department of Support Services Finance Division shall serve as staff support to the Audit Committee.

3. Meetings

The Audit Committee shall meet at least two times a year. One meeting shall be a pre- audit meeting with the independent auditor; a second meeting shall be held to discuss the results of the audit. Other meetings may be held as the Audit Committee deems necessary to carry out the responsibilities of the Audit Committee. All Audit Committee meetings are subject to state and local open meetings laws and regulations.

4. Responsibilities

Establishing criteria for selection of the independent auditors: County management and members of the Audit Committee shall meet to establish selection criteria for use in the Request for Proposal (RFP) process. County management will then follow County purchasing rules to conduct the RFP and make a selection for the independent auditors. County management will present the final selection to the BCC of the independent auditors to audit and report on the financial statements of the County as presented in the Comprehensive Annual Financial Report.

Review of the annual audit plan: The Audit Committee shall hold a pre-audit meeting with the independent auditor to review the audit plan prior to the auditor commencing work. The Audit Committee shall satisfy itself that the audit will meet the needs of the BCC, the Washington County community, and other users of the Comprehensive Annual Financial Report. Although an audit is based on the professional judgment of the auditor, the Audit Committee should learn the basis for the auditor’s judgment and the extent of planned audit work.

Monitoring progress of the annual financial audit: The Audit Committee or a designated member shall periodically discuss any problems or issues and the progress of the audit with the independent auditor. Any issue the auditor notes requiring immediate action to protect County assets shall be discussed with the County Chief Financial Officer to determine management’s action to correct. If the response is unsatisfactory, the Audit Committee Chair shall advise the County Administrator. Should management fail to respond, the Audit Committee shall notify the Board Chair.

Audit exit conference: Upon completion of the audit, the independent auditor shall meet with the Audit Committee and management of the County to discuss the audit. Matters to be discussed at the post audit meeting should include but

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Washington County Audit Committee Bylaws

Page 3 of 4

not be limited to: the nature and resolution of any disagreements between the auditor and management; the nature and resolution of any accounting or auditing problems encountered during the audit; the nature of any adjustments, reclassification, or additional disclosures proposed by the auditor; the reasons for any major fluctuations in the financial statements compared to prior years; and any other issues the auditor or management consider important to be discussed. Management shall prepare responses to the independent auditor’s management letter. The responses shall be reviewed by the Audit Committee.

Presentation of the audit report: The County management and the independent auditors shall present the audit report and management letter to the BCC at a regularly scheduled Board meeting. The Audit Committee chair may choose to participate in the presentation. The presentation shall include the County’s Comprehensive Annual Financial Report and management’s response to the auditor’s management letter.

Audit follow-up: As a post audit activity, the Audit Committee or a designee shall meet with management to review progress in resolving recommendations reported in the audit. The Audit Committee shall satisfy itself that management has taken appropriate actions to respond to those recommendations and will report to the Board. The Audit Committee’s responsibilities apply to the annual financial audit for the following financial reports:

• Washington County Comprehensive Annual Financial Report • Washington County Audit of Federal Grant Programs (Single Audit

Report) • Washington County Component Units Financial Statements:

o Enhanced Sheriff’s Patrol District Financial Statements and Supplementary Data

o Service District for Lighting No. 1 Financial Statements and Supplementary Data

o Urban Road Maintenance Service District Financial Statements and Supplementary Data

o North Bethany County Service District for Roads Financial Statements and Supplementary Data

o The Housing Authority of Washington County Financial Statements and Supplementary Data

o Clean Water Services Comprehensive Annual Financial Report

5. Limitation of Audit Committee’s Role

While the Audit Committee has the responsibilities and powers set forth in the bylaws, it is not the duty of the Audit Committee to plan or conduct audits or to determine that the County’s financial statements and disclosures are complete

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Washington County Audit Committee Bylaws

Page 4 of 4

and accurate and are in accordance with GAAP and applicable rules and regulations. These are the responsibilities of County management and the independent external auditor.

Members of the Audit Committee are entitled to rely on the expertise, knowledge, and professional judgement of County management, the independent external auditor, and any consultant or expert retained by the Audit Committee. The Audit Committee’s responsibilities are not to be interpreted as a substitute for the professional obligations of others.

Nothing contained in the bylaws are intended to expand the applicable standards of the liability under statutory or regulatory requirements for the BCC.

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Agenda Item No.

Date: 03/16/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Public Hearing CPO 1 HOLD PUBLIC HEARING AND ADOPT RESOLUTION AND ORDER TO FORM THE NW CORNELL ROAD AT NW 107TH AVENUE REIMBURSEMENT DISTRICT PROJECT NO. 6974

Agenda Title:

Nora Curtis, Utility Operations & Services Managing Director (ajb) Presented by:

SUMMARY

The NW Cornell Road at NW 107th Avenue Reimbursement District Project No. 6974 (Project) will extend sanitary sewer to provide service for 15 tax lots along NW Cornell Road between NW 113th Avenue and NW 107th Avenue. The area is within the Cedar Mill Community Planning Area and within the City of Beaverton Urban Planning Area. Clean Water Services (District) has coordinated future sewer ownership and maintenance with the City of Beaverton. Work on the project will include constructing approximately 1,750 linear feet of new 8-inch diameter sewer pipe and nine new manholes in two phases.

Phase 1 includes extending 340 linear feet of 8-inch sewer from an existing manhole located in an easement on a residential property north of a Cedar Mill Creek tributary southward to the Cornell Road right-of-way. District crews will use horizontal directional drilling in this phase. District will coordinate with Washington County (County) on Phase 2. District entered into an intergovernmental agreement (IGA) with County in July 2020 to construct the Project under the same contract as the County’s NW Cornell Road-NW 102nd Avenue to NW 113th Avenue roadway improvement project (County Project). Phase 2 includes installing approximately 1,150 linear feet of sewer main along NW Cornell Road and two 8-inch diameter sewers crossing to the south side of Cornell for future extensions.

• Resolution and Order• Attachment 1: Engineering Report

(continued)

REQUESTED ACTION

Hold a public hearing for the NW Cornell Road at NW 107th Avenue Reimbursement District and, after considering any testimony received, adopt the attached Resolution and Order to form the NW Cornell Road at NW 107th Avenue Reimbursement District.

5.a.

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Attachments:

Click here to view presentation slides.

HOLD PUBLIC HEARING AND ADOPT RESOLUTION AND ORDER TO FORM THE NW CORNELL ROAD AT NW 107TH AVENUE RD PROJECT NO. 6974 03/16/21

The Project is being initiated now to minimize overall cost and impact to the neighborhood and community. Constructing the sewer as an independent project later would result in costly reconstruction of new transportation infrastructure.

Because the new sewer in the Cornell Road right-of-way results in a special benefit to the adjacent unsewered properties, the property owners will ultimately bear the cost of the improvements through a Reimbursement District (RD). Phase 1 is considered off-site and will constitute the District’s cost share of the Project.

District is holding a public hearing in conformance with RD Ordinance 43. The associated Resolution and Order and accompanying Engineering Report identify the specially benefited properties, form the RD, establish estimated reimbursement charges, and set the Project interest rate.

ADDITIONAL INFORMATION

Community Feedback: District informed residents of the upcoming Project at a neighborhood meeting in September 2018. Property owners provided feedback, which was incorporated into RD Ordinance 43. District mailed information to property owners in January and February 2021. Due to the ongoing impacts from COVID-19, District was unable to offer additional in-person meetings for the property owners. Instead, District provided an informational web site and Project-specific email address for owners to learn more about the Project, the proposed RD, and this public hearing. In accordance with Ordinance 43, District provided the Engineering Report to all owners, notified them of the public hearing and provided instructions for submitting testimony. Two owners contacted District asking clarifying questions about the distribution of costs. One of those owners felt that given the potential for additional houses on the benefited properties, the cost to connect one existing residential structure was too high and proposed alternatives to defer more of the cost until later development. The District’s original proposal remains as staff recommendation and is included in the Engineering Report.

Legal History/Prior Board Action: • District’s Board of Directors (Board) approved an IGA with Washington County to

construct a sanitary sewer system by Minute Order 20-48 on July 28, 2020.• Board approved an IGA with Washington County for a sewer easement on county

property on Phase 1 of the Project in exchange for District revegetation services on theCounty Project stormwater management facility by Minute Order 20-49 on July 28, 2020.

• Board adopted Ordinance 43 establishing the regulations for RDs on February 2, 2021.

Budget Impact: This is a multiyear Project. The Project has $600,000 budgeted in Fiscal Year 2020-21. Construction will take place in FY21-22. The funding necessary to construct Phase 1 and meet the terms of the County IGA for Phase 2 will be requested in the 2021-22 budget.

Budget account: 108.000.0000.52240

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Page 1 of 3 – RESOLUTION AND ORDER CLEAN WATER SERVICES

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The above-entitled matter came before the Board of Directors (Board) of Clean Water

Services (District) at its regular meeting of March 16, 2021; and

It appearing to the Board that District has requested the formation of a Reimbursement

District to reimburse the cost of improvements to the sanitary sewer system that serves the

area described in Exhibit A of Attachment 1, which would be of specific benefit to the

properties within that area; and;

It appearing to the Board that the proposed improvements meet the requirements of a

Qualified Project under Ordinance 43; and

It appearing to the Board that pursuant to Ordinance 43, a properly noticed public

hearing was set for March 16, 2021, to hear testimony on formation of the Reimbursement

District; and

It appearing to the Board that in accordance with Ordinance 43, District staff prepared

an Engineering Report for the project attached to this Resolution and Order as Attachment 1

(Report) with Exhibits A and B. Exhibit A is a map of the project area. Exhibit B describes the

estimated cost of the project and the estimated Reimbursement Charge for each specially

benefited property.

The Board being fully advised; it is therefore

RESOLVED AND ORDERED that District establish the NW Cornell Road at NW 107th

Avenue Reimbursement District in the area described in Exhibit A of the Engineering Report;

and it is further

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Establishing the NW Cornell Road at NW 107th Avenue Reimbursement District; Directing Staff to Make Improvements in Accordance with Ordinance 43.

) ) ) ) ) ) )

RESOLUTION AND ORDER

NO.

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Page 2 of 3 – RESOLUTION AND ORDER CLEAN WATER SERVICES

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RESOLVED AND ORDERED that District is authorized and directed to make

improvements for the NW Cornell Road at NW 107th Avenue Reimbursement District,

consistent with the approved Report; and it is further

RESOLVED AND ORDERED that District as the Developing Party has incurred and will

incur Qualifying Project costs of $1,041,584. Excess costs are estimated to be $302,799.

Reimbursement is sought for construction and engineering costs for the portion of the work

that will directly result in Eligible Costs, estimated to be$738,785; and it is further

RESOLVED AND ORDERED that the proposed method and manner of financing the

facilities will be by reimbursement at the time each parcel of real property within the

Reimbursement District connects to the sewer, based on the modified front footage proration

method shown in Exhibit B to the Report, which method is reasonably calculated to reflect the

special benefit received by each parcel from the improvements; and it is further

RESOLVED AND ORDERED that the Board will hold a Public Hearing after the

improvements have been accepted by the District, and at that time, may modify the

Reimbursement Resolution and Order to reflect the actual cost for the Qualified Project; and it

is further

RESOLVED AND ORDERED that the annual percentage rate multiplier will be set at

0.92 percent and will be applied from the adoption of the Resolution and Order accepting final

project costs and Reimbursement Charges until time of connection; and it is further

RESOLVED AND ORDERED that, upon entering an eligible finance agreement for costs

associated with connection of the specially benefited property, the interest rate will include an

additional 2 percent administrative fee and is set at 2.92 percent per annum; and it is further

RESOLVED AND ORDERED that lots having greater than 100 linear feet of Cornell Road

frontage will be subject to an initial Reimbursement Charge equal to that of a lot with 100 feet

of frontage upon connection of a single residential structure to the sewer, with the balance of

the Reimbursement Charge deferred until partitioning, subdividing or additional connection

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Page 3 of 3 – RESOLUTION AND ORDER CLEAN WATER SERVICES

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activity, at which time the amount of deferred Reimbursement Charge and accumulated

interest will become immediately payable; and it is further

RESOLVED AND ORDERED that lots having less than 50 linear feet of Cornell Road

frontage will be subject to a minimum Reimbursement Charge equal to that of a lot with 50 feet

of Cornell Road frontage upon connection; and it is further

RESOLVED AND ORDERED that the County Recorder will record this Resolution and

Order as an instrument obligating the property owners of the Specially Benefitted Properties to

the Reimbursement Charge at such time that the owner seeks a permit to connect to the

sewer; and it is further

RESOLVED AND ORDERED that upon receipt of a Reimbursement Charge or portion

thereof, the District will cause a record to be made of the property for which such payment is

received; and it is further

RESOLVED AND ORDERED that collection and administration of the Reimbursement

Charge by District will conform in all respects to Ordinance 43; and it is further

RESOLVED AND ORDERED that the owner of a benefited property subject to a

Reimbursement Charge may apply for apportionment of the Reimbursement Charge in

accordance with District procedures upon payment of a nonrefundable fee in the amount of

$500 per lot.

DATED this 16th day of March, 2021. CLEAN WATER SERVICES By its Board of Directors ________________________________ Chair Kathryn Harrington ________________________________ Recording Secretary

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Attachment 1

NW CORNELL ROAD AT 107TH AVE SANITARY SEWER REIMBURSEMENT DISTRICT PROJECT NO. 6974

PRELIMINARY ENGINEERING REPORT

February 8, 2021 Historical Background During the summer 2018, Washington County (County) began coordination of a Cornell Road Improvement (102nd-113th Avenue) Project with Clean Water Services (District). Properties fronting NW Cornell Road between NW 107th Avenue and NW 113th Avenue do not have public sanitary sewer service and are served by onsite septic systems. District staff determined that a coordinated project to construct a local sanitary sewer in cooperation with the County roadway project would minimize costs and disruption to the neighborhood and provide an opportunity to decommission aging septic systems. In September 2018, a neighborhood meeting was held with potentially benefitting property owners to explain the sanitary sewer project and how the Local Improvement District (LID) or Reimbursement District (RD) program could enable favorable financing to assist the owners with their share of the improvement costs. County representatives had already met with property owners to share information about the pending roadway project. While roadway design continued, work commenced to integrate a sanitary sewer design into the roadway project to minimize utility and roadway disruptions that would result from constructing a sewer as a subsequent project. Additionally, this time afforded District staff the opportunity to streamline the RD and LID programs and simplify the financing program for the owners. A new RD Ordinance adopted February 2, 2021, will govern the cost sharing, cost distribution, financial incentives, and project cost reimbursement from the owners to the District. Nature of the Service Facilities The RD boundary and existing and proposed public sanitary sewer infrastructure are depicted in Exhibit A. Two separate phases of constructon are necessary to complete the construction. Phase 1 will extend an 8-inch diameter sewer main from a manhole located near the southeast corner of 1090 NW 113th Avenue southward across two properties to the Cornell Road right-of-way. Although part of the overall RD project, this portion of sewer is considered off-site and is proposed to be constructed at District cost. Construction involves crossing an unnamed tributary of Cedar Mill Creek and installation of approximately 339 linear feet (lf) of 8-inch main by horizontal directional drill to the Cornell Road right-of-way. This portion will be constructed by District crews during the spring 2021. This portion crosses an undeveloped, county-owned parcel. The County granted a sanitary sewer easement to the District in exchange for District services to restore the nearby water quality facility being utilized for stormwater management for the couty roadway project. This agreement is documented in an Intergovernmental Agreement adopted by Minute Order 20-49 on July 28, 2020. Phase 2 will extend the 8-inch sewer approximately 1,300 lf eastward in the Cornell Road right-of-way from 11215 NW Cornell Road to a point 150 feet west of the the intersection with 107th Avenue. Two 8-inch mains will be constructed crossing Cornell to the south for future sewer extensions on NW 110th Avenue and behind lots on the west side of NW109th Avenue. The District contracted sewer design services with the consultant preparing the roadway widening plans for the County. The construction work will be bid in conjunction with the County roadway project. The District will pay construction and construction management costs in accordance with a separate County/District Intergovernmental Agreement adopted by Minute Order 20-48 on July 28, 2020.

36

The cost of this portion of the project will be reimbursed by the benefiting property owners through a Reimbursement District governed by Ordinance 43. Together, Phases 1 and 2 include approximately 1800 lf of sewer, six manholes, and 13 service laterals. The other two properties will be provided with 8-inch sewer main stubs to which they can either connect or extend depending upon their future development plans. Twenty-two lots and three side streets comprise the frontage of Cornell Road between 113th Avenue and 107th Avenue. Three lots are publicly owned without sanitary facilities. Three lots near 107th Avenue and one lot at 112th Avenue are currently served by existing sewers running to the south. The RD boundary is comprised of the other 15 lots which constitute 9.29 acres. The area is part of the Cedar Mill Community Plan. Lots on the north side of Cornell Road are zoned R-6 and lots on the south side of the road are zoned R-5. Most lots in the RD are sufficient in size to subdivide or partition. Estimated Total Project Cost

Phase 1 off-site costs are estimated to be $302,799. Phase 2 costs for the portion in the Cornell Road right-of-way are $738,785 for a total estimated project cost of $1,041,584. Estimated off-site Phase 1 costs include $109,175 in design, environmental permitting, construction engineering and inspection, $29,241 in easement and land costs, and $164,383 for construction. Estimated Phase 2 costs include $205,285 in design, construction engineering, and inspection, and $533,500 for construction. There is no Phase 2 land cost because the sewer will be constructed in existing right-of-way or area being purchased as right-of-way by the County for the Cornell Road widening project. All costs in this report are estimated. Upon completion of the project, the final Engineering Report including reimbursement charges, District cost share, and incentives will reflect actual project costs. District Cost Share and Connection Incentives The entire project cost has been distributed among the benefiting owners at $608.05/frontage foot as shown in Exhibit B. Phase 1 of the project is considered off-site and the District will pay those costs. Exhibit B documents the off-site cost and the amount credited to each owner at $176.77/frontage foot. The work involves extraordinary costs for environmental permitting, costs to manage stream flows during construction, corridor restoration costs, and easement costs to efficiently access the site. Although the off-site sewer crosses the west edge of benefited lot 1N134AC02900 (11165 NW Cornell), the sewer does not fulfill the requirement to serve all properties uphill of the subject tax lot and therefore is determined to not directly benefit the lot. Upon development of the property, the developer will need to construct a new sewer line along the north side of the property to serve the uphill lot to the east. District-incurred project engineering and administration costs of $120,285 ($70.22/froot) associated with Phase 2 of the project are eligible for early connection incentive discounts. With the adoption of Ordinance 43, early connection incentives are now offered on RD projects for any owner who connects to the sewer within one year of substantial completion or commits to making installment payments within a year for a vacant lot without sanitary facilities. Owner Cost Apportionment The benefited lots in this RD are varied in nature and include undeveloped lots, underdeveloped large lots, narrow lots with a single home on the front or back of the property, and mid-size lots containing a single residential structure in the middle of the lot. No simple cost distirubtion methodology results in reimbursement charges that are equitable to all benefited lots. A hybrid methodology acknowledging lot size, shape and development status is proposed.

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A modified front footage proration of the reimburseable amount is proposed to allocate costs to the benefiting properties. The front footage basis, rather than area basis, helps offset higher plumbing costs to serve a structure sitting at the back of a deep and narrow lot. Front footages for 14 of the 15 lots range from 78 feet to 203 feet. With total reimburseable costs estimated to be $738,785, this amounts to $431.28 per linear foot of frontage with resulting reimbursement charges ranging from $32,777 to $87,550. One flag-shaped lot, (TLID 1N134DA00900, 10960 NW Cornell) has only 10 feet of Cornell Road frontage. This lot will have very high plumbing costs with the structure sitting nearly 350 linear feet from the Cornell Road right-of-way. For equity purposes, staff recommends a minimum RD charge for this lot equal to 50 linear feet frontage. The estimated reimbursement charge is $21,564, rather than $4,313 for 10 feet of frontage. Six lots have frontage under 100 linear feet and will have reimbursement charges ranging from $32,777 to $38,815. Eight lots have frontage ranging from 111 feet to 203 feet with estimated reimbursement charges ranging from $47,872 to $87,550. The three largest could be partitioned and additional structures developed on newly created lots. Densification on the other five lots would require removal of the existing structure to create separate buildable lots. Deferral of a porton of the reimbursement charge for lots with more than 100 linear feet of Cornell Road frontage creates an equitable and affordable cost for connection of a single home. Staff recommends that connection of an existing structure on any lot having more than 100 feet frontage be immediately responsible for the cost of 100 feet of frontage with the balance deferred until partitioning or subdividing occurs or additional connections are made from the lot. The estimated reimbursement charge to connect the existing house is $43,128. Connection Incentives RD Ordinance 43 provides a financial incentive for connecting to the sewer system within one year of sewer availability. The amount of the incentive is the engineering and administrative portion of the project cost allocated to the eligible lot. No financial incentives exist for Phase 1 because all costs are already absorbed by the District due to the off-site designation. Phase 2 engineering and administrative costs are estimated to be $120,285 ($70.22/foot) or 16.3% of the reimbursement charge. Properties with greater than 100 feet of frontage who connect within the first year and take advantage of the deferral of the reimbursement charge balance will be granted the incentive in the same percentage as the amount of the reimbursement charge paid or financed. The balance would not be eligible for the early connection incentive when paid. Alternately, should a property owner eligible for partial deferral choose to pay or finance the entirety of the reimbursement charge upon connection within the first year, the entire early connection incentive will be awarded. Exhibit B lists both the total estimated eligible incentive amount and the incentive amount if the partial deferral is exercised. Two of the 15 lots in the RD are undeveloped and generate no wastewater. The early connection incentive will be awarded for these two lots if payment of the reimbursement charge or signing of an installment agreement to make full payment within ten years occurs within one year of sewer availability. The interest rate for deferral of reimbursement charges for this project was established at 0.92% representing the most recent Oregon Bond Index Rate. An additional 2% will be added at the commencement of an installment financing agreement.

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10975 NW Cornell Rd

10960 NW Cornell

undeveloped

870 NW 110th

11215 NW Cornell Rd

11055 NW Cornell Rd

10955 NW Cornell Rd

11060 NW Cornell Rd

10915 NW Cornell Rd

10895 NW Cornell Rd

undeveloped

10805 NW Cornell Rd

10785 NW Cornell Rd

925 NW 107th

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1N134DA00900

1N134DA00702

1N134DA00901

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1N134DB00100

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E:\Capital Projects\Projects\6974 NW Cornell at 107th RD-LID\10 - GIS\RD Webpage Exhibit A 2021-1-29.mxd 2/3/2021

CORNELL

BARNESSUNSETBeaverton

Portland

NW Cornell Rd Sanitary RD, Proj #6974Washington County, Oregon

LegendPhase1 - Sanitary Manholes

Phase 2 - Sanitary Cleanout

Phase 2 - Sanitary Manhole

Phase1 - Proposed Sanitary Line

Phase2 - Proposed Sanitary Line

Properties to Benefit

Existing Sanitary

I1 in = 150 ft

Exhibit A

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Exhibit BNW Cornell RD Sanitary Sewer RD

Total Project CostsPhase 1- Offsite

Costs

Phase 2 - Cornell ROW (Owner share)

Potential Early Connection Incentive

Assessed Costs After

Connection Incentive

Construction 697,883$ 164,383$ 533,500$ 533,500$ Engineering & Admin 179,337$ 59,052$ 120,285$ 120,285$ -$ Permitting & Survey 135,123$ 50,123$ 85,000$ 85,000$ Easements & Land 29,241$ 29,241$ -$ -$

TOTAL 1,041,584$ 302,799$ 738,785$ 120,285$ 618,500$

A B C D E F G H I J K L M

Owner Taxlot # AddressFrontage Length

(feet)Percent Share of Project Cost

Owner Share of Project Cost

Credit for Offsite Cost

Reimbursement Charge afteroff-site credit

Charge for Initial

Connection (deferral applied)

Incentive credit if partial

deferral used

Cost of initial

connection if completed in

Year 1

Amount of Reimbursement Charge deferred

Total Eligibe

Incentive

D x W D x X F - G D x Y for D<100100 x Y for D>100

D x Z for D<100100 x Z for D>100 I - J H - I D x Z

1 Miller 1N134AC02900 11165 NW Cornell Rd 186 10.86% 113,097$ (32,878)$ 80,218$ 43,128$ (7,022)$ 36,106$ 37,090$ 13,061$ 2 Herreid 1N134AC03200 11215 NW Cornell Rd 84 4.90% 51,076$ (14,848)$ 36,228$ 36,228$ (5,898)$ 30,329$ -$ 5,898$ 3 Ditrapani 1N134AC03100 11055 NW Cornell Rd 114 6.65% 69,317$ (20,151)$ 49,166$ 43,128$ (7,022)$ 36,106$ 6,038$ 8,005$ 4 Focht 1N134DA00702 10975 NW Cornell Rd 203 11.85% 123,433$ (35,883)$ 87,550$ 43,128$ (7,022)$ 36,106$ 44,422$ 14,254$ 5 Beovich 1N134DA00700 10955 NW Cornell Rd 111 6.48% 67,493$ (19,621)$ 47,872$ 43,128$ (7,022)$ 36,106$ 4,744$ 7,794$ 6 Ly 1N134DA00600 10915 NW Cornell Rd 76 4.44% 46,212$ (13,434)$ 32,777$ 32,777$ (5,337)$ 27,441$ -$ 5,337$ 7 Shears 1N134DA00502 10895 NW Cornell Rd 84 4.90% 51,076$ (14,848)$ 36,228$ 36,228$ (5,898)$ 30,329$ -$ 5,898$ 8 Nguyen 1N134DA00501 undeveloped 82 4.79% 49,860$ (14,495)$ 35,365$ 35,365$ (5,758)$ 29,607$ -$ 5,758$ 9 Simas 1N134DA00504 10805 NW Cornell Rd 78 4.55% 47,428$ (13,788)$ 33,640$ 33,640$ (5,477)$ 28,163$ -$ 5,477$

10 Lopez 1N134DA00500 10785 NW Cornell Rd 90 5.25% 54,724$ (15,909)$ 38,815$ 38,815$ (6,320)$ 32,496$ -$ 6,320$ 11 Mordini 1N134DA00900 10960 NW Cornell Rd 50 2.92% 30,402$ (8,838)$ 21,564$ 21,564$ (3,511)$ 18,053$ -$ 3,511$ 12 Neyman 1N134DB00100 870 NW 110th Ave 153 8.93% 93,031$ (27,045)$ 65,986$ 43,128$ (7,022)$ 36,106$ 22,858$ 10,743$ 13 Grycko 1N134DB01000 11060 NW Cornell Rd 137 8.00% 83,302$ (24,217)$ 59,086$ 43,128$ (7,022)$ 36,106$ 15,957$ 9,620$ 14 Ismaili 1N134DA00400 925 NW 107th Ave 105 6.13% 63,845$ (18,560)$ 45,285$ 43,128$ (7,022)$ 36,106$ 2,156$ 7,373$ 15 Mordini 1N134DA00901 undeveloped 160 9.34% 97,287$ (28,282)$ 69,005$ 43,128$ (7,022)$ 36,106$ 25,877$ 11,235$

1,713 100% 1,041,584$ (302,799)$ 738,785$ 579,642$ (94,374)$ 485,268$ 159,143$ 120,285$

W Project Cost/Front Foot $608.05X Offsite Credit/Front Foot ($176.77)Y Cost/Front Foot $431.28Z Incentive/Foot ($70.22)

Actual frontage 10 feet.Charged frontage 50 feet.

TOTALS

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – Land Use & Transportation (CPO 8) Agenda Title: TRANSFER JURISDICTION OF NW NORTH AVENUE TO THE CITY OF

NORTH PLAINS (CR 3317 T/J) Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: At the conclusion of the public hearing, approve Resolution & Order transferring jurisdiction of NW North Road to the City of North Plains (CR 3317 T/J).

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.b.

Date: 03/16/21

SUMMARY: The City of North Plains has, by City Resolution No. 2121, requested the Transfer of Jurisdiction of NW North Avenue from the County to the City of North Plains. The Board, by Minute Order No. 21-38, set 6:30 p.m. on March 16, 2021, as the time for the public hearing on this matter. Notices were posted by required by State law, and an affidavit was filed.

NW North Avenue is not a part of Washington County’s long-term transportation plan and may be transferred to the City of North Plains.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action:

· The Board approved an initial Memorandum of Understanding regarding this proposed transfer of jurisdiction with the City of North Plains on Aug. 6, 2019 (Minute Order 19-267).

· The City Council approved a resolution requesting transfer of jurisdiction of North Avenue from the County to the City on Oct. 19, 2020 (City Resolution No. 2121).

· The City Council approved a related Intergovernmental Agreement on Feb. 16, 2021 (City Resolution No. 2133).

· The Board approved the Intergovernmental Agreement on March 2, 2021. Budget Impacts: The previously approved IGA includes a commitment for the County to transfer $350,000 to the City of North Plains. This expense is offset by eliminating future County liabilities for ADA pedestrian upgrades, pavement overlay and pavement maintenance on North Avenue. The County funding will come from the Road Fund. Attachments: Resolution and Order, including:

Road Description – Exhibit “A” Map – Exhibit “B”

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Page 1 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Transfer of Jurisdiction of NW North Avenue to the City of North Plains, Oregon, pursuant to O.R.S. 373.270

) ) )

RESOLUTION AND ORDER No.

C.R. No. 3317 T/J

This matter came before the Board of County Commissioners at its regular meeting of

March 16, 2021; and

It appearing to the Board that the City of North Plains, Oregon, by City Resolution No.

2121, has requested of this Board its transfer of jurisdiction of NW North Avenue as described

and depicted in Exhibits “A” and “B”, attached hereto and by this reference incorporated herein,

now under the jurisdiction of Washington County, Oregon; and

It appearing to the Board that the road is within the boundaries of the City of North Plains

and that jurisdiction over and across said road should be transferred properly to the City of North

Plains; and

It appearing to the Board that by its Minute Order 21-38, dated February 16, 2021, duly

required the setting of a time and place of public hearing on said request and required that

notice of said hearing be posted pursuant to law; and

It appearing to the Board that in accordance with said Minute Order, notice was duly

given and a public hearing was held on the 16th day of March, at the hour of 6:30 p.m. in the

Auditorium of the Public Services Building, Hillsboro, Oregon; and

It appearing to the Board that at said public hearing the Board heard the matter and

considered objections and testimony offered by all persons interested in the proposed transfer of

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the jurisdiction, and the Board having considered this matter found that the best interests of

Washington County would be served by granting said request; the Board hereby

FINDS AND DETERMINES that it is necessary, expedient and in the best interest of

Washington County to transfer jurisdiction to the City of North Plains, Oregon, NW North

Avenue as herein described and as requested by City Resolution No. 2121; and it is hereby

RESOLVED AND ORDERED that the jurisdiction of NW North Avenue as described

and depicted in Exhibits “A” and “B”, and the responsibility for the maintenance,

construction, and repair and the full and absolute jurisdiction over said road for all

purposes shall vest in the City of North Plains, Oregon, and the City shall have the same

control, power, and jurisdiction of the road as by its Charter and the laws of the State of

Oregon given or granted over any of the public streets and alleys of said City; and it is

further

RESOLVED AND ORDERED that the County Surveyor of Washington County,

Oregon, be and hereby is ordered to amend as necessary the official records of

Washington County, Oregon, to indicate the transfer of jurisdiction as herein above

described; and it is further

RESOLVED AND ORDERED that the County Surveyor be, and hereby is authorized

and directed to forward a certified copy of this Resolution and Order to the City of North

Plains, Oregon, as due notice of transfer of jurisdiction.

///

///

///

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DATED this 16th day of March 2021.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY Approved as to form ___________________ Cortney D. Duke-Driessen Assistant County Counsel Date:_____________

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EXHIBIT “A” NW NORTH AVENUE

FROM NW GLENCOE ROAD TO NW MOUNTAINDALE ROAD SEE EXHIBIT “B” All of County Road A-10 lying westerly of County Road 2495 (NW Glencoe Road) and easterly of County Road 1017 (NW Mountaindale Road). Said road being situated in the North one-half of Section 1, T1N, R3W, W.M.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – County Administrative Office Agenda Title: APPROVE RESOLUTION AND ORDER TO ISSUE INTERFUND LOAN FROM

GENERAL FUND TO THE SUPPORTIVE HOUSING SERVICES REVENUE FUND

Presented by: Tanya Ange, County Administrator

Jack Liang, Director of Support Services / Chief Financial Officer

DEPARTMENT’S REQUESTED ACTION: Conduct public hearing and approve the resolution and order to approve the interfund loan from the General Fund to the Supportive Housing Services Revenue Fund in FY 2020-21. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 5.c.

Date: 03/16/21

SUMMARY: Oregon law (ORS 294.468) allows for the creation of an interfund loan to support operating expenses. On May 19, 2020 voters in the greater Portland Metropolitan Area approved a measure to raise money for supportive housing services for people experiencing homelessness or at risk of experiencing homelessness. The Supportive Housing Services Program will provide approximately $38 million dollars in the first full year of accounting to Washington County. The tax revenue will not start flowing into the County from this new tax until fiscal year 2021-22. The Department of Housing Services would like to start developing the policies and programs in support of this new tax revenue and new services. An operating interfund loan from General Fund (Fund 100) to the Supportive Housing Services Revenue Fund (Fund 221) to provide cash flow relief for the operations is needed in the amount of $1,140,000. The attached Resolution and Order provides the details on repayment and is a legal requirement of the interfund loan process. The anticipated full repayment of this loan is set in FY 2021-22 after tax revenues are received. (continued) Attachment: Resolution and Order

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APPROVE RESOLUTION AND ORDER TO ISSUE INTERFUND LOAN FROM GENERAL FUND TO THE SUPPORTIVE HOUSING SERVICES REVENUE FUND BCC 03/16/21 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): N/A Legal History/Prior Board Action: This fund was created by R&O 20-112 on September 15, 2020 documenting the intent to loan $350,000 to the new fund until tax revenue began to flow into the County. With the updated funding needs in the Supportive Housing Services Revenue Fund, the total loan amount including the originally intended $350,000 will be $1,140,000. Budget Impacts: A supplement budget to appropriate these funds is scheduled for March 16, 2021.

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Approving an Interfund Loan from the General Fund to the Supportive Housing Revenue Fund

) ) )

RESOLUTION AND ORDER

No. This matter having come before the Washington County Board of County Commissioners

at its regular meeting on March 16, 2021; and

It appearing to the Board that ORS 294.468 allows for the creation of an interfund loan to

support operating expenses; and

It appearing to the Board that on May 19, 2020 voters in the greater Portland

Metropolitan Area approved a measure to raise money for supportive housing services for people

experiencing homelessness or at risk of experiencing homelessness; and

It appearing to the Board that the Supportive Housing Services Program will provide

approximately $38 million dollars in the first full year of accounting to Washington County but

the tax revenue will not start flowing into the County from this new tax until fiscal year 2021-22;

and

It appearing to the Board that the Supportive Housing Revenue Fund was created by R&O

20-112 on September 15, 2020 documenting the intent to loan $350,000 to the new fund until

tax revenue began to flow into the County; and

It appearing to the Board the Department of Housing Services would like to start

developing the policies and programs in support of this new tax revenue and new services; and

//

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It appearing to the Board that the interfund loan from General Fund (Fund 100) to the

Supportive Housing Services Revenue Fund (Fund 221) is necessary to provide cash flow relief for

the operations is needed in the total amount of $1,140,000 (which includes the previously funded

$350,000); now therefore it is

RESOLVED AND ORDERED that the Board hereby approves an Interfund loan from the

General Fund to the Supportive Housing Revenue Fund in the amount of $1,140,000; and, it is

further

RESOLVED AND ORDERED that this interfund loan shall be repaid in full no later than June

30, 2022; and it is further

RESOLVED AND ORDERED that the County Administrator shall reflect these changes in an

approved supplemental budget, comport with all requirements in ORS 294.468 and take such

other actions as are necessary to implement this action and to ensure that the loan is repaid in a

timely manner.

DATED this 16th day of March, 2021.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Public Hearing – County Administrative Office Agenda Title: APPROVE RESOLUTION AND ORDER TO ADOPT WASHINGTON COUNTY

SUPPLEMENTAL BUDGET (OVER 10%) FOR FISCAL YEAR 2020-21 Presented by: Tanya Ange, County Administrator

Jack Liang, Director of Support Services / Chief Financial Officer

DEPARTMENT’S REQUESTED ACTION: Conduct public hearing and approve the Resolution and Order to adopt the Supplemental Budget for FY 2020-21.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.d.

Date: 03/16/21

SUMMARY: Oregon local budget law allows for the modification of the fiscal year 2020-21 (FY 2020-21) adopted budget through the supplemental budget process. Supplemental budgets are used to appropriate additional funding, transfer resources and appropriations between funds, establish new funds, and create a new appropriation category within a fund. This supplemental budget includes the following actions: · Creating a new fund (Fund 245 – Housing Production Opportunity Fund) within the

Washington County financial structure. The funding mechanism of the Housing Production Opportunity Fund was discussed at the February 2, 2021 Board Work Session. The purpose of this new fund is to segregate the revenues and expenditures for the County’s investments in the Housing Production Opportunity activities and enhance the financial transparency in this area.

· Creating a new Organizational Unit (221-6530 – Supportive Housing Services Administration) under the Functional Area of Housing, Health and Human Services to be consistent with the Department of Housing Services’ Organizational Unit number grouping. This new Organizational Unit will replace the previously created Organizational Unit (221-1510 – Supportive Housing Services Revenue Fund – County Administration).

· Appropriation Adjustments: 1. Lottery Fund (156-1625) – Increasing revenue and expenditure appropriations by

$400,000 due to higher than originally projected revenues for FY 2020-21. (continued) Attachment: Resolution and Order, Exhibit A

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APPROVE RESOLUTION AND ORDER TO ADOPT WASHINGTON COUNTY SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2020-21 BCC 03/16/21

2. Unemployment Insurance Fund (512-3570) – Increasing revenue and expenditure

appropriations by $100,000. The unemployment insurance costs have increased more than projected due to impact from COVID.

3. General Fund Transfers (100-1670) i. Increasing beginning fund balance by $13,492,882 to true up General Fund

ending fund balance from FY 2019-20. ii. Increasing expenditure appropriation to provide the interfund loan from

General Fund to the Supportive Housing Services Revenue Fund ($790,000). iii. Increasing expenditure appropriation to transfer funds to the new Housing

Production Opportunity Fund for the remainder of the FY 2019-20 contribution and the FY 2020-21 contribution totaling $6,418,894.

4. General Fund / Non-Departmental (100-1620) – Increasing expenditure appropriation by $242,167 to provide appropriation for the COVID 19 - Business Assistance Program funds that were not expended in FY 2019-20; but were expended in FY 2020-21 instead. During FY 2019-20, R&O #2020-55 provided $1,000,000 in General Fund appropriations for the Business Assistance Program funds due to the COVID -19 pandemic; only $747,833 was expended in FY 2019-2020 and the balance was expended in FY 2020-21.

5. General Fund / Affordable Housing Development Support Organizational Unit (100-1675) – reducing the expenditure appropriation of $4,000,000. This appropriation is replaced with a transfer expenditure appropriation in the General Fund Transfers Organizational Unit (100-1670).

6. General Fund / Contingency (100-1630) - increasing contingency by $10,041,821 for the change in contingency related to

i. Truing up beginning fund balance of $13,492,882. ii. Increasing transfer expenditure appropriation to the newly created Housing

Opportunity Production Fund (245-9840) of $6,418,894. iii. The carry forward of the Business Assistance Program funds (100-1620)

appropriation of $242,167. iv. Reducing the Affordable Housing Development Support Organizational Unit

(100-1675) appropriation by $4,000,000. 7. Supportive Housing Services / County Administration (221-1510) – Reducing all revenue

and expenditure appropriations by $350,000. This appropriation will be moved to the new Supportive Housing Services Organizational Unit (221-6530).

8. Supportive Housing Services / Supportive Housing Services Administration (221-6530) – Increasing revenue and expenditure appropriations by $1,140,000 to provide an interfund loan from General Fund to the Supportive Housing Services Revenue Fund. The interfund loan is needed in the Supportive Housing Services Revenue Fund to provide short term cash flow relief for operations before the anticipated tax revenues are received in FY 2021-22.

9. Housing Production Opportunity Fund (HPOF) (245-9040) – Increasing revenue and expenditure appropriations by $6,418,894. This amount includes the remainder of the FY 2019-20 distribution of $2,418,894 and the FY 2020-21 distribution of $4,000,000.

(continued)

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APPROVE RESOLUTION AND ORDER TO ADOPT WASHINGTON COUNTY SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2020-21 BCC 03/16/21

10. Aging Services (198-7520) – Increasing revenues and expenditures appropriations due

to grants received for COVID-19 pandemic response activities in the amount of $1,367,268.

11. COVID Response (155-1645)

i. Increasing revenue and expenditures appropriations by $22,723,705 for additional funding received or anticipated to be received in FY 2020-21 from external sources including:

1. The State’s COVID-19 Business Assistance Grant of $5,777,452. 2. The Federal Emergency Rental Assistance funds of $17,999,262. 3. Unidentified but anticipated additional federal or state funding that will

cover costs for the County's continued Public Health Response costs of $16,854,909 and the continuity of operations costs of $2,000,000.

ii. Decreasing revenue and expenditures appropriations by $19,907,918 for the portion of the Coronavirus Relief Fund expended in FY 2019-20.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): N/A Legal History/Prior Board Action: The FY 2020-21 budget was originally adopted by the Board of County Commissioners on June 16th, 2020. Two prior supplemental budgets were approved on September 15, 2020 and October 27, 2020. Budget Impacts: See Exhibit A attached.

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter Adopting a Supplemental Budget (Over 10%) for Fiscal Year 2020-2021

) ) )

RESOLUTION AND ORDER

No. This matter having come before the Washington County Board of County Commissioners

at its regular meeting on March 16, 2021; and

It appearing to the Board that, pursuant to ORS 294.471(1)(a), a County may adopt a

supplemental budget when an occurrence or condition that was not ascertained when preparing

the initial budget or a previous supplemental budget for the current year or current budget

period requires a change in financial planning; and

It appearing to the Board that, in accordance with ORS 294.473(1)(b), notice for a public

hearing at the Board’s regularly convened meeting for March 16, 2021 regarding the

supplemental budget was published not less than five days prior to the meeting and contained a

statement that a supplemental budget would be considered, and also included a summary of the

changes in funds that differ by more than 10% of the expenditures in the most recent budget;

and

It appearing that a public hearing for the supplemental budget was conducted on March

16, 2021 in accordance with the requirements of ORS 294.473; and

It appearing to the Board that the following changes to the budget need to be adopted:

1. Creating a new fund (Fund 245 – Housing Production Opportunity Fund) within the

Washington County financial structure. The funding mechanism of the Housing Production

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Opportunity Fund was discussed at the February 2, 2021 Board Work Session. The purpose of this

new fund is to segregate the revenues and expenditures for the County’s investments in the

Housing Production Opportunity activities and enhance the financial transparency in this area.

2. Creating a new Organizational Unit (221-6530 – Supportive Housing Services

Administration) under the Functional Area of Housing, Health and Human Services to be

consistent with the Department of Housing Services’ Organizational Unit number grouping. This

new Organizational Unit will replace the previously created Organizational Unit (221-1510 –

Supportive Housing Services Revenue Fund – County Administration).

3. Appropriation Adjustments:

(1) Lottery Fund (156-1625) – Increasing revenue and expenditure

appropriations by $400,000 due to higher than originally projected revenues for FY 2020-

21.

(2) Unemployment Insurance Fund (512-3570) – Increasing revenue and

expenditure appropriations by $100,000. The unemployment insurance costs have

increased more than projected due to impact from COVID.

(3) General Fund Transfers (100-1670)

i. Increasing beginning fund balance by $13,492,882 to true up

General Fund ending fund balance from FY 2019-20.

ii. Increasing expenditure appropriation to provide the interfund loan

from General Fund to the Supportive Housing Services Revenue Fund ($790,000).

iii. Increasing expenditure appropriation to transfer funds to the new

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Housing Production Opportunity Fund for the remainder of the FY 2019-20

contribution and the FY 2020-21 contribution totaling $6,418,894.

(4) General Fund / Non-Departmental (100-1620) – Increasing expenditure

appropriation by $242,167 to provide appropriation for the COVID 19 - Business

Assistance Program funds that were not expended in FY 2019-20; but were expended in

FY 2020-21 instead.

(5) General Fund / Affordable Housing Development Support Organizational

Unit (100-1675) – reducing the expenditure appropriation of $4,000,000. This

appropriation is replaced with a transfer expenditure appropriation in the General Fund

Transfers Organizational Unit (100-1670).

(6) General Fund / Contingency (100-1630) - increasing contingency by

$10,041,821 for the change in contingency related to

i. Truing up beginning fund balance of $13,492,882.

ii. Increasing transfer expenditure appropriation to the newly created

Housing Opportunity Production Fund (245-9840) of $6,418,894.

iii. The carry forward of the Business Assistance Program funds (100-

1620) appropriation of $242,167.

iv. Reducing the Affordable Housing Development Support

Organizational Unit (100-1675) appropriation by $4,000,000.

(7) Supportive Housing Services / County Administration (221-1510) –

Reducing all revenue and expenditure appropriations by $350,000. This appropriation will

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be moved to the new Supportive Housing Services Organizational Unit (221-6530).

(8) Supportive Housing Services / Supportive Housing Services Administration

(221-6530) – Increasing revenue and expenditure appropriations by $1,140,000 to provide

an interfund loan from General Fund to the Supportive Housing Services Revenue Fund.

The interfund loan is needed in the Supportive Housing Services Revenue Fund to provide

short term cash flow relief for operations before the anticipated tax revenues are received

in FY 2021-22.

(9) Housing Production Opportunity Fund (HPOF) (245-9040) – Increasing

revenue and expenditure appropriations by $6,418,894. This amount includes the

remainder of the FY 2019-20 distribution of $2,418,894 and the FY 2020-21 distribution of

$4,000,000.

(10) Aging Services (198-7520) – Increasing revenue and expenditure

appropriations due to grants received for COVID-19 pandemic response activities in the

amount of $1,367,268.

(11) COVID Response (155-1645)

i. Increasing revenue and expenditures appropriations by $22,723,705

for additional funding received or anticipated to be received in FY 2020-21 from

external sources including:

1) The State’s COVID-19 Business Assistance Grant of

$5,777,452.

2) The Federal Emergency Rental Assistance funds of

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$17,999,262.

3) Unidentified but anticipated additional federal or state

funding that will cover costs for the County's continued Public Health

Response costs of $16,854,909 and the continuity of operations costs of

$2,000,000.

ii. Decreasing revenue and expenditures appropriations by

$19,907,918 for the portion of the Coronavirus Relief Fund expended in FY 2019-

20.

It appearing to the Board that this supplemental budget, as provided by ORS 294.471 does

not authorize any increase in the levy of taxes; now, therefore, it is hereby

RESOLVED AND ORDERED that the Board hereby adopts the supplemental budget as

proposed and attached hereto as Exhibit “A”; and, it is further

RESOLVED AND ORDERED that the County Administrator shall make any required filings

and take such other actions as are necessary to implement this action.

DATED this 16th day of March, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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2020-21 Supplemental Budget - Public Hearing

FUNCTIONAL AREA/ ORGANIZATION UNIT FUND-ORG DESCRIPTION ADOPTED BUDGET DEBIT CREDITMODIFIED

BUDGET

Non-OperatingLottery Fund 156-1625 Revenue 2,600,000$ -$ 400,000$ 3,000,000$ Lottery Fund 156-1625 Expenditures 2,600,000$ 400,000$ -$ 3,000,000$

400,000$ 400,000$

Unemployment 512-3570 Revenue 84,600$ -$ 100,000$ 184,600$ Unemployment 512-3570 Expenditures 669,200$ 100,000$ -$ 769,200$

100,000$ 100,000$

General Fund Transfers 100-1670 Beginning Fund Balance 22,817,299$ -$ 13,492,882$ 36,310,181$ General Fund Transfers 100-1670 Expenditures 60,590,008$ 7,208,894$ -$ 67,798,902$

7,208,894$ 13,492,882$

Non-DepartmentalNon-Departmental 100-1620 Expenditure 834,028$ 242,167$ -$ 1,076,195$

242,167$ -$

Affordable Housing Development Support 100-1675 Expenditures 4,000,000$ -$ 4,000,000$ -$ -$ 4,000,000$

Contingency 100-1630 Contingency 1,278,252$ 10,041,821$ -$ 11,320,073$ 10,041,821$ -$

Total General Fund Changes 17,492,882$ 17,492,882$

Housing, Health and Human ServicesCounty Administration 221-1510 Revenues 350,000$ 350,000$ -$ -$ County Administration 221-1510 Expenditures 350,000$ -$ 350,000$ -$

350,000$ 350,000$

Supportive Housing Services 221-6530 Revenues -$ -$ 1,140,000$ 1,140,000$ Supportive Housing Services 221-6530 Expenditures -$ 1,140,000$ -$ 1,140,000$

1,140,000$ 1,140,000$

Housing Production Opportunity Fund 245-9040 Revenues -$ -$ 6,481,894$ 6,481,894$ Housing Production Opportunity Fund 245-9040 Expenditures -$ 6,418,894$ -$ 6,418,894$

6,418,894$ 6,481,894$

Aging Services 198-7520 Revenues 5,016,891$ -$ 1,367,268$ 6,384,159$ Aging Services 198-7520 Expenditures 5,537,333$ 1,367,268$ -$ 6,904,601$

1,367,268$ 1,367,268$

General GovernmentCOVID Response 155-1645 Revenues 104,660,475$ -$ 22,723,705$ 127,384,180$ COVID Response 155-1645 Expenditures 104,660,475$ 22,723,705$ -$ 127,384,180$

22,723,705$ 22,723,705$

Increasing revenues and expenditures appropriations. Creating this new fund and organizational unit and providing funds with a General Fund transfer for the remainder of the first year commitment ($2,418,894) and the current year commitment ($4,000,000).

Increasing revenue and expenditures appropriations for additional funding received or anticipated to be received from State and Federal sources. Received funding includes the State Business Assistance funds ($5,777,452) and the Federal Emergency Rental Assistance funds ($17,999,262). Unidentified but anticipated additional funding include funding that will cover costs for the County's continued Public Health Response costs ($16,854,909) and the costs for continuity of operations ($2,000,000). Decreasing revenue and expenditures appropriations for the portion of the original CRF expended in FY 2019-20 ($19,907,918).

Close this Organizational Unit and move appropriations for the new Housing Production Opportunity Fund (245-9040). This move of appropriation will affect the General Fund Contingency under item 6 below.

Decreasing revenue and expenditures appropriations. Closing this Organizational Unit and move appropriations for the Supportive Housing Services Revenue Fund out of the County Administration Organizational Unit to the new Housing Department Organizational Unit (221-6530).

Increasing revenues and expenditures appropriations due to grants received for COVID-19 pandemic response activities in the amount of $1,367,268.

Increasing revenue and expenditures appropriations. Lottery revenue receipts in fiscal year 2019-20 were heavily impacted by COVID which resulted in conservative revenue projection for FY 2020-21. The revenue projection has been updated to reflect better actual revenue receipts in the first two quarterly payments.

Increasing revenues and expenditures appropriations. Creating this new fund and organizational unit and providing funds with a General Fund Loan for estimated cost of the start up of the new programs related to housing services. Original loan amount ($350,000) from prior Organizational Unit (221-1510) plus increased need ($790,000).

WASHINGTON COUNTYEXHIBIT A

March 16, 2021

Increasing beginning fund balance to true up General Fund ending fund balance from FY 2019-20 ($13,492,882). Increasing expenditures to provide the interfund loan from General Fund to the Supportive Housing Services Revenue Fund ($790,000). Increasing expenditures to transfer funds to the new Housing Production Opportunity Fund for the remainder of the FY 2019-20 contribution and the FY 2020-21 contribution ($2,418,894 +$4,000,000 = $6,418,894). The balance of $6,283,988 will be reflected in General Fund Contingency under item 6 below.

Increasing contingency appropriations for the unbudgeted ending fund balance from FY 2019-20 due to CARES Act funding ($13,492,882). Decreasing contingency appropriations for the interfund loan to Supportive Housing Services Revenue Fund ($790,000). Decreasing contingency appropriations for the transfer of funds to the Housing Production Opportunity Fund ($6,418,894). Decreasing contingency appropriations due to the increased appropriations for Business Assistance Program ($242,167). Increasing contingency appropriation due to the removal of appropriations under 100-1675 General Fund Affordable Housing Development Support org unit ($4,000,000).

Increase revenue and expenditures by $100,000. The unemployment insurance costs have increased more than projected due to impact from COVID.

Increasing expenditure appropriation. During FY 2019-20 R&O #2020-55 provided $1,000,000 additional appropriations for the Business Assistance Program due to COVID-19 pandemic. Only $757,833 was expended in FY 2019-20 and the balance of $242,167 was expended in FY 2020-21. This appropriation will affect the General Fund Contingency under item 6 below.

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Agenda Item No.

Date: 03/16/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent APPROVE SALE OF DURHAM POWER SUBSTATION LAND TO PORTLAND GENERAL ELECTRIC COMPANY Agenda Title:

Nate Cullen, Chief Operating Officer (bc) Presented by:

SUMMARY

The Durham Water Resource Recovery Facility (Durham) was built in 1976 and was served by its own power substation. In 1990 Clean Water Services (District) and Portland General Electric Company (PGE) entered a 30-year lease agreement under which PGE expanded the substation to serve the surrounding community and leased the land occupied by the substation. In 2019, prior to the expiration of the lease, PGE notified District that it had a policy of owning the land occupied by its substations, that the Durham substation was its only remaining substation on leased land, and that it would like to purchase the land from District.

In 2020 District and PGE began negotiating a contract for the sale of the land to PGE.

Under the proposed contact, PGE will purchase the land from District for $480,000, which is the value determined by an independent appraisal obtained by District. PGE will also assume ownership of two high voltage transfer switches and two medium voltage transformers currently owned by District that are located within the substation. This equipment is 45 years old and is fully depreciated; PGE will assume responsibility for its maintenance, repair and replacement. This will reduce District’s future operating costs and reduce the operational risk from equipment failure.

District will retain ownership of its medium voltage switchgear. PGE will be responsible for moving the substation perimeter fencing so this equipment will be in an independent, secure enclosure. This will eliminate complex coordination with PGE to access and work on the switchgear.

This transaction will require a land partition to create the lot that PGE is purchasing. The transaction will close following the completion of the partition process.

(continued)

REQUESTED ACTION

Approve Real Estate Purchase and Sale Agreement for sale of land occupied by the Durham power substation to Portland General Electric Company in the amount of $480,000.

(A copy of the Purchase and Sale Agreement is hyperlinked here and available at the Clerk’s desk.)

2.a.

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APPROVE SALE OF DURHAM POWER SUBSTATION LAND TO PORTLAND GENERAL ELECTRIC 03/16/21

ADDITIONAL INFORMATION

Community Feedback: None

Legal History/Prior Board Action: None

Budget Impact: $480,000

Budget account: 101.000.0000.45020 Sale of Real Property

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Agenda Item No.

Date: 03/16/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent AWARD CONTRACT TO CONSTRUCT ROCK CREEK DEWATERING CENTRIFUGE INSTALLATION PROJECT NO. 6894 TO SLAYDEN CONSTRUCTORS, INC.

Agenda Title:

Nate Cullen, Chief Operating Officer (ps) Presented by:

SUMMARY

The Rock Creek Dewatering Centrifuge Installation Project No. 6894 (Project) includes installing two new dewatering centrifuges in the Dewatering Building, improving odor control systems, improving conveyance of dewatered biosolids cake and dewatering centrate, and improving the seismic resilience of the building.

Clean Water Services (District) uses dewatering centrifuges at the Rock Creek and Durham water resource recovery facilities to remove excess water from solids produced during the treatment process. The Rock Creek Water Resource Recovery Facility has one centrifuge and four belt filter presses for dewatering digested biosolids. The centrifuge, which is used as the primary dewatering process, was installed in 2001. The belt filter presses were installed in 1995 and are used as backups to the centrifuge.

In 2016, District pilot tested modern dewatering centrifuge technology for the Rock Creek and Durham facilities. The pilot testing and corresponding economic evaluation quantified the improvements in dewatered biosolids cake concentrations, biosolids hauling costs, polymer consumption and solids capture. Based on the results of the testing, District is intending to proceed with the Project.

District advertised for bids on January 13, 2021. The engineer’s estimate for the Project is $14,531,000. District received and opened four bids, one of which was deemed nonresponsive, on February 24, 2021. The bids range from $7,347,000 to $11,398,875. The three lowest bids are:

1. Slayden Constructors, Inc. $7,347,000 2. Stellar J. Corporation $8,299,875 3. McClure and Sons, Inc. $9,078,061

(continued)

REQUESTED ACTION

Award the contract to construct the Rock Creek Dewatering Centrifuge Installation Project No. 6894 to Slayden Constructors, Inc., the lowest responsible bidder, in an amount not to exceed $7,347,000.

2.b.

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AWARD CONTRACT TO CONSTRUCT THE ROCK CREEK DEWATERING CENTRIFUGE INSTALLATION PROJECT NO. 6894 TO SLAYDEN CONSTRUCTORS, INC. 03/16/21

The lowest bidder disclosed two subcontractors:

1. Team Electric Company2. HVAC, Inc

ADDITIONAL INFORMATION

Community Feedback: None

Legal History/Prior Board Action:

• On October 10, 2017, the District’s Board of Directors (Board) approved the purchase of fourdewatering centrifuges from GEA Mechanical Equipment US for the Durham and Rock Creekfacilities under MO 17-81 in the amount of $1,828,000.

• On July 23, 2019, the Board approved Task Order 9 to Master Contract for WastewaterTreatment Engineering Services with Carollo Engineers, Inc. under MO 19-74 in the amountof $1,392,936.

Budget Impact: This is a multiyear budgeted project. The Project has $2,400,000 budgeted in Fiscal Year 2020-21. Additional funds will be proposed as part of the FY 2021-22 Capital Improvement Plan budget.

Budget account: 112.000.0000.52240

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Agenda Item No.

Date: 03/16/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: APPROVE AMENDMENTS TO THE FISCAL YEAR 2020-21 POSITION ALLOCATION REPORT AND PAY PLANS FOR NONREPRESENTED AND REPRESENTED EMPLOYEES TO ADD ONE POSITION AND REDESIGNATE SIX POSITIONS

Presented by: Holly Dober, Human Resources and Risk Management Director

SUMMARY

The Board of Directors (Board) of Clean Water Services (District) adopted the District’s Fiscal Year (FY) 2020-21 budget on June 23, 2020, by Resolution and Order 20-15. As required within the District’s Employment Policies and Guidelines, Chapter 3, “Adoption of Pay Plan,” the District’s Human Resources staff has completed a classification and compensation review that would result in a change to the District’s FY 2020-21 Nonrepresented Employees Pay Plan and the Represented Employees Pay Plan (Pay Plans) attached as Exhibit A and Exhibit B.

The District is implementing program changes to improve organizational resilience, workflow, and to align the District’s people, resources and programs to act strategically to meet current and future opportunities and challenges. As part of the implementation, the District is evaluating position descriptions and identifying professional development pathways in order to attract and retain talent.

The District’s Chief Executive Officer and Human Resources and Risk Management Director recommend the Board adopt changes to the FY 2020-21 Position Allocation Report and the Pay Plans as outlined below.

(continued)

Attachments: Resolution and Order Exhibit A – Nonrepresented Employees Salary Schedule Fiscal Year 2020-21 Exhibit B – Represented Employees Salary Schedule Fiscal Year 2020-21 Exhibit C – Job Descriptions

REQUESTED ACTION

Approve amendments to Clean Water Services’ Fiscal Year 2020-21 Position Allocation Report and Pay Plans for nonrepresented and represented employees to add one position and redesignate six positions.

2.c.

REVISED

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APPROVE AMENDMENT TO THE FISCAL YEAR 2020-21 POSITION ALLOCATION REPORT AND PAY PLANS FOR NONREPRESENTED AND REPRESENTED EMPLOYEES TO ADD ONE POSITION AND REDESIGNATE SIX POSITIONS 03/16/21

1. Add one full-time regular position:• Financial Analyst to implement the District’s new workflows for program cost

allocation, activity-based costing, financial business reporting to monitor programrevenue and expenditures, create financial metric dashboards, create reports onfinancial metric performance, and other analytical work to support financialforecasting, cost of services analysis, rate and fee setting, and process improvements.

2. Redesignate six positions:• Four Laboratory Specialists to Senior Laboratory Specialists to formalize the team

leader workflow in the lab programs and projects. These team members havereceived premium pay as lead workers.

• Enterprise Asset Management Services Manager to Enterprise Asset TechnicalServices Director to to lead a new department focused on District asset managementincluding planning and implementing asset replacement and renewal projects;providing technical engineering services (mechanical, electrical and instrumentation)to support District operations and maintenance activities; designing and maintainingautomation and control systems; and managing the maintenance and services for allDistrict buildings and facilities.

• Business Practice Leader 2 to Information Technology Systems Manager to providetechnical expertise and manage the core Districtwide business applications.

The changes will result in a fiscal impact of approximately $46,500 for the remainder of FY 2020-21 and will be funded through existing appropriations in the District’s Adopted Budget. Redesignating a Business Practice Leader 2 position will cover the cost of the Information Technology Systems Manager and the Financial Analyst positions.

ADDITIONAL INFORMATION

Community Feedback: No known community feedback

Legal History/Prior Board Action: The Board approved the District’s Pay Plan for Nonrepresented and Represented Employees for FY 2020-21 on July 21, 2020, by Resolution and Order 20-18. The Board adopted the District’s FY 2020-21 budget on June 23, 2020, by Resolution and Order 20-15.

Budget Impact: • The four redesignated Senior Laboratory Specialist positions will result in a fiscal impact of

approximately $9,600 — $2,400 for each position — in Regulatory Affairs - LaboratoryServices.Budget account: 101.040.8232.51100

• The redesignated Enterprise Asset Technical Services Director position will result in a fiscalimpact of approximately $2,700 in Water Resources Recovery Operations and Services -Administration.Budget account: 101.071.8301.51100

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APPROVE AMENDMENT TO THE FISCAL YEAR 2020-21 POSITION ALLOCATION REPORT AND PAY PLANS FOR NONREPRESENTED AND REPRESENTED EMPLOYEES TO ADD ONE POSITION AND REDESIGNATE SIX POSITIONS 03/16/21

• The redesignated Information Technology Systems Manager position results in a cost savingsin the Business Services Department.Budget account: 101.050.8500.51100

• The new Financial Analyst position will result in a fiscal impact of approximately $34,200 inBusiness Services – Office of the Chief Executive Officer.Budget account: 101.010.8101.51100

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES

2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

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In the Matter of Amending the Fiscal Year 2020-21 Position Allocation Report to Add One Position and Amending the Pay Plans for Nonrepresented and Represented Employees.

))) ) ) )

RESOLUTION AND ORDER NO.

The above-entitled matter came before the Board of Directors for Clean Water Services

(Board) at its regular meeting of March 16, 2021; and

It appearing to the Board that Ordinance No. 37A Engrossed provides a method for

adopting rules and regulations to administer the District’s personnel system; and

It appearing to the Board that Clean Water Services (District) maintains a Position

Allocation Report that specifies the number of employees, which is monitored by the Human

Resources program to track budgeted positions, and the employment policy, Chapter 3, “Adoption

of Pay Plan,” requires the Board to adopt a Pay Plan for the District by Resolution and Order; and it

appearing to the Board that the Nonrepresented and Represented Employees Pay Plans for Fiscal

Year 2020-21, attached as Exhibit A and Exhibit B, establish the positions and salaries of the

District’s employees; and

It appearing to the Board that the District proposes creating one regular full-time position

and redesignating six job titles for nonrepresented and represented positions as described in

attached Exhibit C; and

RESOLVED AND ORDERED that the Fiscal Year 2020-21 Position Allocation Report is

amended to add 1.0 FTE Financial Analyst, effective March 16, 2021; and the amended schedule of

positions and salaries for District employees, as set forth in Exhibits A, B and C is approved; and it

is further

//

//

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Page 2 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES

2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

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RESOLVED AND ORDERED that the Chief Executive Officer is directed to take the

appropriate steps necessary to implement this Resolution and Order.

DATED this 16th day of March 2021.

CLEAN WATER SERVICES

By its Board of Directors

Chair

Recording Secretary

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EXHIBIT A Nonrepresented Employees Salary Schedule

FY 2020-21

Job Grade Minimum Market Point

Award Point

Performance Based Lump Sum (up to

7% of Award Point)

Chief Operating Officer 16 $152,189 $190,236 $209,260 $14,648

Chief of Staff 14 $140,014 $175,017 $192,519 $13,476 Chief Utility Relations Officer

Enterprise Asset Technical Services Director General Counsel

13 $135,956 $169,944 $186,939 $13,086 Natural Systems Enhancement and Stewardship Director Regulatory Affairs Director Research and Innovation Director

Chief Financial Officer

12 $128,853 $161,067 $177,173 $12,402

Enterprise Asset Management Services Manager Government and Public Affairs Director Human Resources and Risk Management Director Regulatory Affairs Services Manager Treatment Plant Services Manager Utility Operations Services Manager Water Resources Recovery Services Manager

Business Practice Leader 2 – Digital Solutions

11 $121,751 $152,189 $167,408 $11,719

Business Practice Leader 2 – Strategy, Performance, and Innovation Business Practice Leader 2 – Utility Financial Strategist Engineering Division Manager Field Operations Division Manager Planning and Development Services Division Manager Plant Superintendent 3 Water Supply Project Manager Watershed Division Manager

Building and Facilities Services Manager

10 $108,561 $135,702 $149,272 $10,449

Business Opportunities Manager Business Practice Leader 1 – Integrated Planning Business Practice Leader 1 – Strategy, Performance, and Innovation Compliance and Permitting Manager Construction Manager Controller Digital Solutions Opportunities Manager Information Technology Systems Manager Plant Superintendent 2 Principal Engineer Senior Assistant Legal Counsel Senior Water Resources Program Manager

Compensation and Benefits Manager

9 $96,386 $120,483 $132,531 $9,277

Database Administrator Development Services Program Manager Information Technology Enterprise Architect Laboratory Manager Senior Engineer Senior Field Engineer – Automation and Controls Senior Operations Analyst Software Engineer Strategic Risk Manager Water Resources Program Manager

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Nonrepresented Employees Salary Schedule - Continued

FY 2020-21 Asset Management Systems Analyst Budget and Support Services Supervisor Building and Facilities Supervisor Business Systems Analyst 2 Communications and Marketing Manager Construction Coordinator Construction Inspection Supervisor Data Management Analyst Development Services Supervisor Electrical and Instrumentation Supervisor Employee Relations Program Manager Engineer Field Engineer - Automation and Controls 8 $86,240 $107,801 $118,581 $8,301 Field Engineer - Commissioning and Startup Field Engineer - Electrical Field Engineer - Inspection Information Technology Analyst Laboratory Supervisor Operations Analyst 2 Operations Supervisor Permit/Mapping Supervisor Plant Superintendent 1 Programmer Analyst Reuse Manager Senior Plan Reviewer Senior Management Analyst Water Resources Analyst - GIS Water Resources Analyst – RAD / NSES / WRRD

Control Systems Analyst 2

7 $77,109 $96,386 $106,025 $7,422

Engineering Project Coordinator Engineering Project Coordinator-Wastewater Environmental Services Supervisor Field Construction/Maintenance Supervisor GIS Analyst Inspection Program Manager Laboratory Systems and QA/QC Coordinator Landscape Program Supervisor Mechanical Maintenance Supervisor Plan Reviewer Public Involvement Coordinator Senior Financial Analyst Senior Human Resources Analyst Senior Risk Management Analyst Water Resources Project Manager Business Systems Analyst 1

6 $68,992 $86,240 $94,864 $6,641

Contracts Coordinator Control Systems Analyst 1 Easement Acquisition Specialist Financial Analyst GIS Specialist Human Resources Analyst Landscape Coordinator Office Manager Operations Analyst 1 Payroll Coordinator Policy Analyst Procurement Coordinator Project Manager 1 Risk and Safety Analyst Senior Accountant Senior Public Affairs Specialist

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Nonrepresented Employees Salary Schedule - Continued

FY 2020-21 Control Systems Specialist

5 $60,876 $76,095 $83,704 $5,859

Graphics Specialist Human Resources Specialist Operations Coordinator Operations Specialist - Research Program Support Specialist Public Affairs Specialist Technical Editor and Communications Specialist

Accounting Specialist

4 $53,773 $67,217 $73,938 $5,176 Administrative Assistant Information Technology Technician

Administrative Associate 3 $47,686 $59,607 $65,568 $4,590

Intern – University 2 $39,569 $49,461 $54,408 $3,809

Intern 1 $27,560 $34,450 $37,895 $2,653

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EXHIBIT B Represented Employees Salary Schedule

Fiscal Year 2020-21

Job Grade Min Market Point

(60th) Award Point

Performance Based Lump Sum (up to

5% of Award Point)

Construction Inspector 3 Electrical & Instrumentation Technician Electrician 2 Engineering Technician 3

Environmental Services Specialist 2 6 $63,310.63 $79,138.29 $87,052.12 $4,352.61 Instrument Technician 2 Senior Laboratory Specialist Senior Landscape Specialist Senior Operator Senior Plant Maintenance Technician Technical Services Specialist 3

Construction Inspector 2 Engineering Technician 2 Field Construction/Maintenance

Technician 2 Instrument Technician 1 Laboratory Specialist 5 $56,979.57 $71,224.46 $78,346.91 $3,917.35 Plant Maintenance Technician 2 Storekeeper 2 Technical Services Specialist 2 Wastewater Plant Operator 2

Environmental Services Specialist 1 Landscape Specialist 4 $52,758.86 $65,948.57 $72,543.43 $3,627.17 Water Resources Specialist

Facilities Maintenance Technician Field Construction/Maintenance

Technician 1 Laboratory Technician Permits Technician 2 3 $48,538.15 $60,672.69 $66,739.96 $3,337.00 Plant Maintenance Technician 1 Wastewater Plant Operator 1

Associate Accounting Clerk Customer Service Representative 2 $46,427.80 $58,034.74 $63,838.22 $3,191.91 Permits Technician 1

Utility Worker Instrumentation Technician Trainee 1 $42,207.09 $52,758.86 $58,034.74 $2,901.74 Plant Maintenance Technician Trainee Wastewater Plant Operator Trainee

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EXHIBIT C JOB DESCRIPTIONS

1. Redesignate 4.0 Laboratory Specialist at the salary range REP 5 ($56,979 - $78,346) to the

new position Senior Laboratory Specialist at the salary range REP 6 ($63,310 - $87,052).

The Senior Laboratory Specialist performs sampling and highly specialized chemical, physical and biological testing on industrial, ambient, municipal wastewater, sludge and soil samples. Coordinates technical and procedural decisions within the lab; schedules, coordinates and assigns work involved in daily processes. Serves as a liaison within the department to provide input during projects or daily work functions. Provides specialized laboratory support including equipment oversite, repair and maintenance, and ordering laboratory supplies and equipment.

2. Redesignate 1.0 Enterprise Asset Management Services Manager at the salary range NONREP 12 ($128,853 - $177,173) to the new position Enterprise Asset Technical Services Director at the salary range NONREP 13 ($135,956 - $186,939).

The Enterprise Asset Technical Services Director leads and directs the accomplishment of District visions, missions, strategic initiatives and overall goals as they relate to wastewater treatment controls, District assets, and building and facilities.

3. Redesignate 1.0 Program Support Specialist at the salary range NONREP 5 ($60,876 - $83,704) to the new positon Information Technology Systems Manager at the salary range NONREP 10 ($108,561 - $149,272).

The Information Technology Systems Manager is part of the Digital Solutions leadership team. Responsible for the management, supervision, implementation and maintenance of the District’s business enterprise computing needs to ensure the secure and effective operation of all computer systems, related to business applications, hardware, software, training and help desk.

4. Add 1.0 Financial Analyst at the salary range NONREP 6 ($68,992 - $94,864).

The Financial Analyst performs a variety of complex professional, accounting and financial functions and analyses within the Chief Executive Office.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent –Land Use & Transportation (All CPOs)

Agenda Title: ACKNOWLEDGE FIRST AND LAST MILE TRANSIT ACCESS STRATEGIES REPORT

Presented by: Stephen Roberts, Director of Land Use & Transportation

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.d.Date: 03/16/21

SUMMARY: The First and Last Mile Transit Access Strategies Report (Report) advances Washington County’s Transportation System Plan objective to make transit a seamless, integrated, affordable, safe, accessible and viable travel option for all people living, working and visiting the County. The Report documents baseline conditions, advances the understanding of transit access needs and identifies equitable strategies, including new and innovative travel options, to improve transit access for all ages and abilities. The Report will serve as a reference guide to inform future Land Use & Transportation work program items related to transit and infrastructure funding, planning and project development.

The Board was briefed on the Report at its Feb. 16, 2021 work session.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The public engagement strategy for the project aimed to ensure that interested residents, community partners and other stakeholders had the opportunity to meaningfully participate. Engagement strategies included:

(continued)

Attachment: Resolution and Order

The First and Last Mile Transit Access Strategies Report is hyperlinked here and is also available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: Approve Resolution & Order acknowledging the First and Last Mile Transit Access Strategies Report.

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ACKNOWLEDGE FIRST AND LAST MILE TRANSIT ACCESS STRATEGIES REPORT BCC 03/16/21

· Convening a stakeholder advisory committee comprised of representatives from cities, Ride Connection, South Metro Area Regional Transit (SMART), TriMet, Westside Transportation Alliance (WTA), Washington County Health and Human Services, Washington County Disability, Aging and Veterans Services, and Tualatin Hills Park and Recreation District (THPRD)

· Briefings with stakeholders, elected officials and community groups/organizations · Two stakeholder workshops for community members and key employers · Month-long online open house, offered in both English and Spanish, that received over 320

survey responses

Legal History/Prior Board Action: The Board authorized Land Use & Transportation to apply for and accept the TGM grant award in Minute Order #17-123. A requirement of the TGM program is to acknowledge the Report. Budget Impacts: None

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IN THE BOARD OF COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

RESOLUTION AND ORDER In the Matter of Acknowledging Washington County’s First and Last Mile Transit Access Strategies Report

) ) )

No.__________________

This matter having come before the Washington County Board of Commissioners at its

meeting of March 16, 2021; and

It appearing to the Board that the Transportation and Growth Management (“TGM”)

Program, a joint program of the Oregon Department of Transportation and the Oregon Department

of Land Conservation and Development, funded Washington County’s First and Last Mile Transit

Access Strategies Report (“Report”); and

It appearing to the Board that the Report provides baseline documentation and advances the

understanding of transit access needs in Washington County; and

It appearing to the Board that the Report identifies equitable strategies, including new and

innovative travel options, to improve transit access for all ages and abilities; and

It appearing to the Board that the Report will serve as a toolkit to inform future transit and

infrastructure funding, planning and project development; and

It appearing to the Board that the Report aligns with the Washington County Transportation

System Plan objective to make transit a seamless, integrated, affordable, safe, accessible and viable

travel option for all people living, working and visiting Washington County; it is therefore,

RESOLVED AND ORDERED that the attached Report in “Exhibit A” is hereby acknowledged.

/// /// ///

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DATED this 16th day of March 2021.

BOARD OF COMMISSIONERS FOR WASHINGTON COUNTY, OREGON APPROVED AS TO FORM: CHAIR KATHRYN HARRINGTON

_____________________________ RECORDING SECRETARY Sr. Assistant County Counsel For Washington County, Oregon

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 7)

Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR ADA CURB RAMP UPGRADES ALONG NW JOSS AVENUE BETWEEN SPRINGVILLE ROAD AND BRUGGER ROAD

Presented by: Stephen Roberts, Director of Land Use & Transportation

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.e.Date: 03/16/21

SUMMARY: Most roadway improvements, including pavement overlays, necessitate upgrading adjacent curb ramps to current accessibility standards pursuant to the Americans with Disabilities Act (ADA). This curb ramp project, funded by the County Road Fund, will upgrade 20 ramps and modify pedestrian crossings at intersections on Joss Avenue between Springville Road and Brugger Road. Upon completion of the ramp upgrades project, a pavement overlay is planned for construction in 2021 along this roadway. During construction of the ramp improvements, pedestrian access through the intersections will be maintained.

Bids were opened on March 3, 2021. The project will be managed by Washington County. Construction is expected to begin in May 2021 with completion anticipated by August 2021.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: This work is included in the Board-adopted FY 2020-21 Road Maintenance Work Program (R&O 20-69). Budget Impacts: This work is funded by the County Road Fund.

Project Budget $ 630,800 Expenditures to Date: <$ 60,433> Balance Available: $ 570,367

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Award the contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

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NW CANTON ST.

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Bethany Creek "

RRR | February 10, 2021Not to Scale

Dept. of Land Use & TransportationCapital Project Services

MapLocation

VICINITY  MAP

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RAMP LOCATIONS

RAMP LOCATIONS

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 6) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT

PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW DIVISION STREET CULVERTS #2004 A&B REPLACEMENT PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the SW Division Street Culverts #2004 A&B Replacement project. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.f.

Date: 03/16/21

SUMMARY: The Washington County Operations and Maintenance division has identified a pair of culverts on SW Division Street as substandard and in need of replacement. The project proposes to construct a larger single reinforced-concrete box culvert sized for fish passage and the area hydrology. In order to replace these culverts and construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-way acquisition for the project will follow Oregon Department of Transportation guidelines and policies adopted by your Board. There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Your Board is requested to approve protective rent payments for these projects as necessary. A Resolution and Order has been prepared, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. Construction of the project is expected to begin summer 2021 with anticipated completion fall 2021. (continued) Attachments: Vicinity Map Resolution & Order, including: Exhibit “A” – Centerline description

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APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW DIVISION STREET CULVERTS #2004 A&B REPLACEMENT PROJECT BCC 03/16/21 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: The project is funded through the Road Fund.

Total Project Cost $ 550,000.00 Expenditures to date < $ 8,145.45 > Balance available $ 541,854.55

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way For the SW Division Street Culverts #2004 A&B Replacement Project, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

) ) ) ) ) ) ) )

RESOLUTION AND ORDER

No.________________

The matter having come before the Washington County Board of Commissioners at its

regular meeting of March 16, 2021; and

It appearing to the Board that funding has been approved for an improvement project for

the SW Division Street Culverts #2004 A&B Replacement Project, Project No.100546 (“Project”),

which provides for the construction of the proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter

35 to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that

the Project be constructed and that the necessary right-of-way and easements be acquired; and

It appearing to the Board that the proposed construction of the Project is planned and

located in a manner which is most compatible with the greatest public good and causes the least

private injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health, safety

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and welfare of Washington County that the County, in connection with the construction of the

Project, immediately start the acquisition process for the necessary right-of-way and easements for

the Project, through exercise of the power of eminent domain; and it is further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are described

as follows: the centerline is described in the attached Exhibit “A”; the width of right-of-way will be in

accordance with the current Washington County Transportation Plan; ancillary easements including

slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water detention, and

temporary construction purposes; together with such incidental additional right-of-way at

intersections, and due to topography or other project-level refinements and features identified as

necessary for safe and efficient operation, as may be reasonably necessary in order to

accommodate project design; and any uneconomic remnants, as determined by appraisal; and it is

further

RESOLVED AND ORDERED that the Department of Land Use & Transportation and the Office

of County Counsel are authorized to retain real estate appraisers and negotiators, said appraisals to

be prepared under the auspices of the Office of County Counsel and submitted to said Office for

initiation of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation is authorized

to make protective rent payments in conjunction with acquisition of the subject property, when

determined to be feasible and economically advantageous to the Project; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation shall in good

faith, attempt to negotiate an agreement as to just compensation with affected property owners,

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but the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary

for a substantial number of properties and, therefore, hereby authorizes the Office of County

Counsel to file complaints in condemnation and take said other steps as it determines are necessary

for the immediate possession and condemnation of the right-of-way described herein.

DATED this 16th day of March 2021.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY APPROVED AS TO FORM:

CORTNEY D. DUKE-DRIESSEN

SR. ASSISTANT COUNTY COUNSEL

DATE AND SIGNED: MARCH 3, 2021

PAGE 3 - R&O#______________________

DECLARATION OF NECESSITY FOR RIGHT-OF-WAY

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Dept. of Land Use & TransportationCapital Project Services SW Division Street

Culverts 2004 A &B Replacement

KLF | February 23, 2021Not to Scale

Vicinity Map

Project # 100546

""

SW GLENBROOK RD.

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CenterlineLimits

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use & Transportation (CPO 1) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT

PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE NW 114TH AVENUE CULVERT #1706 REPLACEMENT PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the NW 114th Avenue Culvert #1706 Replacement project. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.g.

Date: 03/16/21

SUMMARY:

The Washington County Operations and Maintenance division has identified a culvert on NW 114th Avenue as substandard and in need of replacement. The project proposes to construct a larger corrugated metal pipe culvert sized for fish passage and the area hydrology. In order to replace this culvert and construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-way acquisition for the project will follow Oregon Department of Transportation guidelines and policies adopted by your Board. There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for these projects as necessary. A Resolution and Order has been prepared, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. Construction of the project is expected to begin summer 2021 with anticipated completion fall 2021. (continued) Attachments: Vicinity Map Resolution & Order, including: Exhibit “A”

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APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE NW 114TH AVENUE CULVERT #1706 REPLACEMENT PROJECT BCC 03/16/21 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: The project is funded through the Urban Road Maintenance District.

Total Project Cost $ 525,000.00 Expenditures to date < $ 15,835.21 > Balance available $ 509,164.79

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Page 1 - RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way For the NW 114th Avenue Culvert #1706 Replacement Project, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

) ) ) ) ) ) ) )

RESOLUTION AND ORDER

No.________________

The matter having come before the Washington County Board of Commissioners at its

regular meeting of March 16, 2021; and

It appearing to the Board that funding has been approved for an improvement project for

the NW 114th Avenue Culvert #1706 Replacement Project, Project No.100549 (“Project”), which

provides for the construction of the proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter

35 to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that

the Project be constructed and that the necessary right-of-way and easements be acquired; and

It appearing to the Board that the proposed construction of the Project is planned and

located in a manner which is most compatible with the greatest public good and causes the least

private injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health, safety

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and welfare of Washington County that the County, in connection with the construction of the

Project, immediately start the acquisition process for the necessary right-of-way and easements for

the Project, through exercise of the power of eminent domain; and it is further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are described

as follows: the centerline is described in the attached Exhibit “A”; the width of right-of-way will be in

accordance with the current Washington County Transportation Plan; ancillary easements including

slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water detention, and

temporary construction purposes; together with such incidental additional right-of-way at

intersections, and due to topography or other project-level refinements and features identified as

necessary for safe and efficient operation, as may be reasonably necessary in order to

accommodate project design; and any uneconomic remnants, as determined by appraisal; and it is

further

RESOLVED AND ORDERED that the Department of Land Use & Transportation and the Office

of County Counsel are authorized to retain real estate appraisers and negotiators, said appraisals to

be prepared under the auspices of the Office of County Counsel and submitted to said Office for

initiation of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation is authorized

to make protective rent payments in conjunction with acquisition of the subject property, when

determined to be feasible and economically advantageous to the Project; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation shall in good

faith, attempt to negotiate an agreement as to just compensation with affected property owners,

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but the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary

for a substantial number of properties and, therefore, hereby authorizes the Office of County

Counsel to file complaints in condemnation and take said other steps as it determines are necessary

for the immediate possession and condemnation of the right-of-way described herein.

DATED this 16th day of March 2021.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY APPROVED AS TO FORM:

CORTNEY D. DUKE-DRIESSEN

SR. ASSISTANT COUNTY COUNSEL

DATE AND SIGNED: MARCH 2, 2021

PAGE 3 - R&O#______________________

DECLARATION OF NECESSITY FOR RIGHT-OF-WAY

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Dept. of Land Use & TransportationCapital Project Services NW 114th Avenue

Culvert #1706 Replacement

KLF | February 24, 2021Not to Scale

Vicinity Map

Project # 100549

""SW

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NorthJohnsonCreek-NorthTributary

Beaverton

ProjectLocation

CenterlineLimits

CenterlineLimits

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – County Administrative Office

Agenda Title: AUTHORIZE EXTENSION OF THE WASHINGTON COUNTY VISITORS ASSOCIATION AGREEMENT

Presented by: Tanya Ange, County Administrator

COUNTY ADMINISTRATOR’S RECOMMENDATION:

Authorize extension of the WCVA agreement through December 31, 2023.

Agenda Item No. 2.h.Date: 03/16/21

SUMMARY: The Washington County Visitors Association (WCVA) receives three-ninths of the transient lodging tax revenues collected in Washington County to promote and expand tourism. The current 3 years grant agreement expires June 30, 2021. The proposed 2.5 years amended agreement would begin July 1, 2021 and continue the grant agreement program with WCVA through December 31, 2023.

All other provisions in the proposed agreement remain the same.

The 2.5-year amendment extension is in consideration of the current economy and the impact of COVID.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: The Board amended and renewed the grant agreement on June 21, 2016, BCC 16-0792.

Transient Lodging Tax is a tax collected from lodging guests (daily or weekly renters at hotels, motels, and other lodgings establishments). This tax was created in 1972. Effective July 1, 2006 the tax rate within Washington County increased to 9%. Of the total tax collected, 5% is returned to the lodging operators, on-line travel companies and Airbnb as a service fee for collection expenses. The balance of the tax is distributed as follows: 26% to the Washington County Visitors Association, 28% to the Washington County General Fund, 11% to the Washington County Fair Complex, 7% to the Event Center and 28% is split amongst the cities within Washington County. Source: 2020-21_Adopted_Budget_Summary, P. 36

Budget Impacts:

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – County Administrative Office

Agenda Title: APPROVE THE RESOLUTION AND ORDER TO ADOPT SUPPLEMENTAL BUDGET (UNDER 10%) FOR FISCAL YEAR 2020-21

Presented by: Tanya Ange, County Administrator Jack Liang, Director of Support Services / Chief Financial Officer

DEPARTMENT’S REQUESTED ACTION: Approve the Resolution and Order to adopt the Supplemental Budget for FY2020-21.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.i.Date: 03/16/21

SUMMARY: Oregon local budget law allows for the modification of the fiscal year 2020-21 (FY 2020-21) adopted budget through the supplemental budget process. Supplemental budgets are used to appropriate additional funding, transfer resources and appropriations between funds, establish new funds, and create a new appropriation category within a fund.

This agenda item includes the following actions: 1. General Fund / County Counsel (100-2010) – Increasing expenditure appropriation by

$153,000 due to the costs of personnel turnovers and replacements including the additionof 1.00 FTE new Senior Assistant County Counsel position.

2. General Fund / Extension (100-9510) – Increasing expenditure appropriation by $6,500 dueto increased office cleaning costs related to COVID-19.

3. General Fund / Contingency (100-1630) - Decreasing contingency by $159,500 to increaseappropriations for County Counsel (100-2010) and the Extension (100-9510) OrganizationalUnits.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): N/A

Legal History/Prior Board Action: The FY 2020-21 budget was originally adopted by the Board of County Commissioners on June 16th, 2020. Two prior supplemental budgets were approved on September 15, 2020 and October 27, 2020.

Budget Impacts: See Exhibit A attached.

Attachment: Resolution and Order, Exhibit A

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Page 1 - RESOLUTION AND ORDER (Adopt Supplemental Budget under 10%) WASHINGTON COUNTY COUNSEL

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Adopting a Supplemental Budget (Under 10%) for Fiscal Year 2020-2021

) ) )

RESOLUTION AND ORDER

No. This matter having come before the Washington County Board of County Commissioners

at its regular meeting on March 16, 2021; and

It appearing to the Board that, pursuant to ORS 294.471(1)(a), a County may adopt a

supplemental budget when an occurrence or condition that was not ascertained when preparing

the initial budget or a previous supplemental budget for the current year or current budget

period requires a change in financial planning; and

It appearing to the Board that this supplemental budget changes are estimated to be less

that 10 percent and as such, no public hearing is required; and

It appearing to the Board that the following changes to the budget as described in Exhibit

“A” were unanticipated:

1. General Fund / County Counsel (100-2010) – Increasing expenditure appropriation

by $153,000 due to the costs of personnel turnovers and replacements including the addition of

1.00 FTE new Senior Assistant County Counsel position.

2. General Fund / Extension (100-9510) – Increasing expenditure appropriation by

$6,500 due to increased office cleaning costs related to COVID-19.

//

//

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3. General Fund / Contingency (100-1630) - Decreasing contingency by $159,500 to

increase appropriations for County Counsel (100-2010) and the Extension (100-

9510) Organizational Units.

It appearing to the Board that the changes in the budget as described in Exhibit “A” are

necessary, now, therefore, it is hereby

RESOLVED AND ORDERED that the Board hereby adopts the supplemental budget as

proposed and attached hereto as Exhibit “A”; and, it is further

RESOLVED AND ORDERED that the County Administrator shall make any required filings

and take such other actions as are necessary to implement this action.

DATED this 16th day of March, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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2020-21 Supplemental Budget - ConsentFUNCTIONAL AREA/ ORGANIZATION UNIT FUND-ORG DESCRIPTION

ADOPTED BUDGET DEBIT CREDIT

MODIFIED BUDGET

1 General GovernmentCounty Counsel 100-2010 Expenditures 3,057,363 153,000 3,210,363

153,000 0

2 Culture, Education & RecreationExtension 100-9510 Expenditures 581,652 6,500 588,152

6,500 0

3 Non-DepartmentalContingency 100-1630 Contingency 1,278,252 159,500 1,118,752

0 159,500

Total General Fund Changes 159,500 159,500

Decreasing contingency by $153,000 to increase appropriations for County Counsel (100-2010) and the Extension (100-9510) Organizational Units.

Increasing expenditure appropriation by $153,000 due to the costs of personnel turnovers and replacements including the addition of 1.00 FTE new Senior Assistant County Counsel position.

WASHINGTON COUNTYEXHIBIT A

March 16, 2021

Increasing expenditure appropriation by $6,500 due to increased office cleaning costs related to COVID-19.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Office of Community Development

Agenda Title: AUTHORIZE A CONTRACT AMENDMENT WITH COMMUNITY ACTION FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG-CV3)

Presented by: Jennie H. Proctor, Program Manager, Office of Community Development

DEPARTMENT’S REQUESTED ACTION: Authorize a contract amendment with Community Action in the amount of $583,078 for a total contract award of $1,331,078.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.j.Date: 03/16/21

SUMMARY: The purpose of this agenda item is to request the Board’s authorization of a contract amendment with Community Action Organization to provide additional funding for rent and utility assistance.

On March 27, 2020, the federal government approved the CARES Act which provided $5 billion for the Community Development Block Grant (CDBG). HUD has abbreviated the program name as CDBG-CV. The dollar amounts were allocated in tranches. The first $2 billion was allocated based on the regular formula resulting in $1,311,034 for Washington County. The second tranche was allocated directly to the State of Oregon. The third tranche (CDBG-CV3) resulted in an additional $1,713,078 for Washington County. Your Board approved an allocation plan on January 26th which included $583,078 for rent assistance to be administered by Community Action Organization.

The additional funding will bring the total award to $1,331,078 for Community Action Organization.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known opposition to the award.

Legal History/Prior Board Action: The Board approved the allocation to Community Action when it approved the CDBG-CV3 Allocation Plan on January 26, 2021.

Budget Impacts: The additional CDBG-CV3 funding was added to the Office of Community Development budget through the supplemental budget.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services Agenda Title: APPROVE DEDICATION OF TAX LOT 1S101CB03904 TO PUBLIC ROAD

RIGHT-OF-WAY Presented by: Jack Liang -- Director of Support Services

Martin Granum – Facilities & Parks Services Manager

DEPARTMENT’S REQUESTED ACTION: Approve dedicating tax lot 1S101CB03904 located on SW 82nd Place to public road right-of-way and authorize the Board Chair or her designee to execute the deed. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.k.

Date: 03/16/21

SUMMARY:

A joint project between ODOT and TRIMET to widen Sunset Highway and construct a portion of the light rail resulted in the removal of point of ingress/egress to the Golf Creek Apartments. In 1992, the State acquired property to provide alternative ingress/egress to the Golf Creek Apartments, with an agreement for the State to relinquish the property to the County for road purposes. The relinquishment was recorded in document 2010-020236 and rerecorded in document 2010-067005. A recent development project submitted to Land Use and Transportation for access to SW 82nd Pl. brought forth the discovery this dedication had not taken place as intended. In order to ensure accurate County records, the property known as tax lot 1S101CB03904 should be dedicated as public road right-of-way to provide access to all properties on this road. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: None

Budget Impacts: None Attachment: Vicinity Map

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VICINITY MAP

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