BBNA R12 FA Test Script Catalog

FA R12 System Test Scripts

Test # Fixed Assets Test Name Tester

1 Create Manual Addition - Assets not sourced from AP, with all details

2 Asset Addition - Quick

3 Create CIP Shell

4 Prepare Mass Additions via AP

5 Prepare Mass Additions via ADI

6 Post Mass Additions

7 Merge Mass Additions

8 Split Mass Additions

9 Add To/ Adjust Mass Additions Assets

10 Delete Mass Additions

11 Change Cost of an Asset

12 Change an Assets Depreciation Method

13 Capitalization of a CPI Asset when put in Service

14 Run Depreciation without closing the period

15 Manually Adjust a CIP Asset

16 Reclassify an Asset

17 Transfer Asset costs

18 Run Depreciation and Close the Period

19 Run Periodic Mass Copy

20 Retire an Asset

21 Reinstate and Asset

22 Run Mass Additions

23 Run Standard Fixed Asset Report

24 Maintain Calendars

25 Group Assets

26 Record the Fixed Assets Physical Inventory

27 Run a Mass Change

28 Run a Mass Classification

29 Run a Mass Transfer

30 Reassign an Asset

31 Copy an Initial Corporate Book to a Tax Book

32 Perform a Financial Inquiry

33 View an Assets Transaction History

34 Mass Retirements

35 Run the Create Accounting Process

36 Run a Cost Summary Report

37 Inquire on FA Account Balances

38 Undo a Mass Addition Split

39 Run Depreciation Projection

40 Reverse Capitalization

41 Define Production Depreciation Method

42 Assign Production Depreciation

43 Enter Production Units for the Asset

44 Define Cash Generation Units

45 Assign Cash Generating Units

46 Upload Impairments

47 Update Impairments

48 Delete Impairments

49 Post Impairments

50 Rollback Impairments

51

52

53

54

55

Test Status Pass/Fail

Step Action

1 Click the Additions button

2 In the ASSET NUMBER field, the system assigns the next sequential number automatically

3 Enter a brief description of the asset in the DESCRIPTION field.

4 Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is

used by the physical inventory process.

5 Click on the CATEGORY field's List of Values icon

6 Click on the MAJOR CATEGORY field's List of Values icon.

7 Double click the correct value

8 Click on the MINOR CATEGORY field's List of Values icon.


10 Click the OK button

11 Type in a value in the SERIAL NUMBER field

12 Click on the ASSET KEY field's List of Values icon.

13 Click the Project Number List of Values button

14 In the Find field enter partial value%


16 Click the Task Number List of Values button



19 Click the drop down list of the Asset Type field and select and Asset Type

20 Ownership

21 Bought:

22 Click the Continue button

23 Click on the BOOK field's List of Values icon. The field will autopopulate

24 Type in COST

25 Enter a DATE IN SERVICE


27 In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and

tab

28 Enter Unit Change

29 Click on the EXPENSE ACCOUNT field's List of Values icon.

30 Click on the DEPARTMENT field's List of Values icon



33 Click on the LOCATION field's List of Values icon.



36 Click on DONE to save the asset to the system.

37 A message displays the asset number.

Click on OK.

38 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.

Create Manual Addition - Assets not sourced from AP, with all details

Navigation Path Input Data Actual Result

N>Assets>Asset Workbench

Create Manual Addition - Assets not sourced from AP, with all details

Content Page linkCreate Manual Addition - Assets not sourced from AP, with all details

Step Action

1 Click the Quick Additions button

2 In the ASSET NUMBER field, the system assigns the next sequential number automatically


4 Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is used

by the physical inventory process.















19 Click the drop down list of the Asset Type field and select and Asset Type


21 Type in a COST


23In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab










Click on OK.


Asset Addition - Quick

Navigation Path Input Data Actual Result


Asset Addition - Quick

Content Page link

Step Action

1 Click the Additions button

2 In the ASSET NUMBER field, the system assigns the next sequential number

automatically


4 Type in a unique tag number placed on this asset in the TAG NUMBER field.

This tag is used by the physical inventory process.















19Click the drop down list of the Asset Type field and select and Asset Type

20 Ownership

21 Bought:



24 Type in COST



27 In the EMPLOYEE NAME field enter the first characters of the Employee Last

Name and tab

28 Enter Unit Change










Click on OK.

38 Click on the CLOSE FORM icon to close all open windows and return to the

Navigator.

Create CIP Shell

Navigation Path Input Data


Create CIP Shell

Content Page link

Actual Result

Create CIP Shell

Step Action

1 Click on the BOOK field's List of Values icon.

2 Double Click the correct entry

3 Click on the QUEUE field's List of Values icon.

4 Double Click on NEW

5 Click on FIND to query the mass additions.

6 Select the appropriate mass addition by clicking once in the record line

Click the correct record

7 Click the Open Button







14 In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab








22 Click on the Asset Details tab.








30 Click in the IN USE checkbox to select it.

31 Click on the OWNERSHIP field's pull-down menu arrow.

32 Click on OWNED.

33 Click on the BOUGHT field's pull-down menu arrow.

34 Click on NEW.

35 Click on the QUEUE

field's List of Values icon.

36 Double-click on POST

37 Click on DONE to save your work.

38 You return to the Mass Additions Summary window.

Click on OPEN to reopen the mass addition.

39 Click on Assignments

Prepare Mass Additions via AP

40 Units

41 Employee Name (Enter as in step 140)

42 Expense Account (Enter as in step 150-180)

43 Location (Enter as in step 190-210)


45 Click on the CLOSE FORM icon to close all open windows and return to the Navigator .

Navigation Path Input Data Expected

Result

Actual

Result

N>MASS ADDITIONS > PREPARE MASS ADDITIONS.

Prepare Mass Additions via AP

Content Page link

Step Action

COMPUTER PREPARATION

1 Before using WebADI, you want to verify some of your computer settings, as some can

interfere with the functionality. First, you want to open Excel and verify the option "Trust

access to Visual Basic Project" is checked.

2 Verify that your Security Level is Medium

3 Click on the Trusted Publishers tab and make sure the Trust access to Visual Basic

Project box has been checked.

4 Click OK

5 Press Ok. Now you want to open Internet Explorer. We need to enable the Allow

status bar updates via script option.

6 Click the Security Tab

7 Press the Custom level button

8 Under scripting, you want the option Allow status bar updates via script to be marked as

Enable.

9 Click the OK button. You are now ready to use WebADI

10

11 Choose the asset book where you want to load the assets from the dropdown box

12 Click the CONTINUE button

13 Choose the spreadsheet software version you use from the dropdown list. Do not mark

the Reporting box.

14 Click the NEXT button

15 Choose the Layout you wish to use to create the spreadsheet

16 Click the NEXT button

17 Oracle will then attempt to create a spreadsheet. You might need to override Internet

Explorer if it blocks Oracle from creating the spreadsheet. Click on the light yellow area

for options

18 Choose Download File.

19 Click the Open button

20 You will finally get a message asking if macros should be disabled or enabled.

21 Click the Enable button

22 A spreadsheet should open and you should get this message: Your document has been

created

23 Click the Close button

24 You now have a spreadsheet that you can populate with values. In some fields, a

dropdown box will be available so that you can choose a valid value.

25 In some fields, youll see the word List. That means that a list of values is tied to that

column and you can double click on any data field in that column and it will initiate

Oracles list of values (LOV) functionality

26 The macros must be enabled for the drop-down lists and LOV functionality to work. You

should save your work periodically, as you would normally with any other spreadsheet.

27 Once you have fully populated your spreadsheet, save your work

28 Menu Path: ORACLE>

UPLOAD

29 Login Screen

Username:

30 Password:

Prepare Mass Additions via ADI

31 Select a responsibility

32 Click the SELECT button

33 Parameters

Upload All Rows: checked

34 Validate before Upload: checked

35 Create Assets: checked

36 View the concurrent request.

Menu Bar: VIEW > REQUESTS.

37 Click on FIND

38 Click on REFRESH DATA

39 Verify that processes have a status of Completed and Normal

40 Close the Requests window

41 When processing is complete, youll be told the results

42 If you had no errors, youll get a green happy face on each line.

43 If you had any errors, youll see a red unhappy face on each row with a problem and a

message on that row explaining what the problem is.

44 Make the suggested corrections and then reprocess the spreadsheet.

Navigation Path Input Data Expected Result

Tools> Macro> Security

Tools>Internet Options

N>MASS ADDITIONS>ADDITIONS

INTEGRATOR

Prepare Mass Additions via ADI

Content Page link

Actual Result

Step Action

1 Click in the first PARAMETERS field to activate a flexfield.

2 Click on the BOOK field's List of Values icon

3 Double click the correct Book

4 Click in the second PARAMETERS field to activate the flexfield.

5 The book selected previously defaults.

Click on OK.

6 Click on Submit

7 A message displays to let you know your request set has been submitted.

Click on OK

8 The Navigator window displays. Follow the menu path: VIEW > REQUESTS.

9 Click on FIND to find your recent requests.

10 Find the Mass Additions Post Report

11 Click the View Output button

12 Close the Report Viewer by clicking the X button.

13 Click the Close Form icon and return to the Navigator

14

Post Mass Additions


N>MASS ADDITIONS > POST MASS ADDITIONS

Post Mass Additions

Content Page link

Expected Result Actual Result

Step Action






6Select one of the lines that will be merged. It is only necessary to prepare one asset line.

7 Click on MERGE

8 In the Merge Mass Additions screen click in the first asset's MERGED checkbox.

9 Click in the second asset's MERGED checkbox.

10 Click on DONE.

11

Acknowledge the message.

Click on OK.

12 Lines merged into the receiving line display a QUEUE status of MERGED

13Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Merge Mass Additions



Merge Mass Additions

Content Page link

Actual Result

Step Action



3 Enter an Invoice number

4 Click on FIND to query the invoice.

5 Prepare the Line for Mass Additions (FA-004 90-340)

6 Click the Done button

7 Place your cursor on the line you wish to Split

8 Click the SPLIT button

9 A message displays requiring you to verify the decision to split

the selected mass addition.

Click on OK.

10 A message displays verifying the split occurred.

Click on OK

11 The Mass Additions Summary window displays the results of

the split.

12 Click on the CLOSE FORM icon in the toolbar to close all

windows and return to the Navigator.

Split Mass Additions



Split Mass Additions

Content Page link


Step Action






6 Select the line representing the cost adjustment by clicking once in that line.

7 Click the ADD TO ASSET button

8 In the Find Assets window type in the ASSET NUMBER

9 Click on the Find button

10 Make sure the AMORTIZE ADJUSTMENT checkbox is desselected

11 Make sure the NEW CATEGORY AND DESCRIPTION checkbox is not checked

12 Click on the DONE button

13 Next, change the status of the asset. Make sure the appropriate line is selected.

Click on OPEN.

14 Click on the QUEUE field's List of Values icon

15 Double-click on POST.


17 Although the status was changed to POST, the QUEUE field displays COST ADJUSTMENT

to indicate the asset is ready to be posted.

18 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the

Navigator.

Add To/ Adjust Mass Additions Assets



Add To/ Adjust Mass Additions Assets

Content Page link

Actual Result

Step Action

1 Click in the first PARAMETERS field to activate a flexfield.

2 Click on the BOOK field's List of Values icon

3 Double click the correct Book

4 Click in the second PARAMETERS field to activate the flexfield.

5 The book selected previously defaults.

Click on OK.

6 Click on Submit

7 A message displays to let you know your request set has been submitted.

Click on OK

8 The Navigator window displays. Follow the menu path: VIEW > REQUESTS.

9 Click on FIND to find your recent requests.

10 Find the Mass Additions Delete Report

11 Click the View Output button

12 Close the Report Viewer by clicking the X button.

13 Click the Close Form icon and return to the Navigator

Delete Mass Additions


N>MASS ADDITIONS > DELETE MASS ADDITIONS.

Delete Mass Additions

Content Page link

Actual Result

Step Action

1 Enter an Asset Number

2 Click the Find button

3 Click the Books button

4 In the Book field enter the Book Name and Tab

5 Tab over the Comments field

6 In the Current Cost field enter a different value



9 Close the Form and return to the Navigator

10 Run Depreciation Projection Report to verify Amount changes (FA-038)

Change Cost of an Asset



Change Cost of an Asset

Content Page link

Actual Result

Step Action Navigation Path







6 Depreciation Tab

Change the Life, Years value




Change an Assets Depreciation Method

Input Data Expected Result Actual Result

Content Page link

Step Action



3 Click the FIND button

4 Click in the checkbox next to asset number that will be capitalized

5 Click on CAPITALIZE to initiate the capitalization.

6 A message displays at the bottom of the window to let you know the

transaction was saved.

7 Click on the CLOSE FORM icon to close all open windows and return to the

Navigator.

Capitalization of a CPI Asset when put in Service


N>ASSETS > CAPITALIZE CIP ASSETS.

Capitalization of a CPI Asset when put in Service

Content Page link

Actual Result

Step Action



3 The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed

4 Leave the CLOSE PERIOD box unselected.

5 Click on RUN to begin the depreciation process.

6 A message displays to let you know that multiple concurrent requests have submitted.

Click on OK

7 Monitor the status of the request by following the menu path: VIEW > REQUESTS.

8 Click on FIND to locate the requests

9 Click on REFRESH DATA.

10 Running depreciation launches the following processes:

GENERATE ACCOUNTS - Creates and validates new account combinations.

CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements.

DEPRECIATION RUN - Calculates depreciation.

JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets.

11 Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT

12 Click on the SCROLL BAR to scroll down to view additional information.

13 Click on the report window's CLOSE icon


Run Depreciation without closing the period

Navigation Path

N>DEPRECIATION > RUN DEPRECIATION.

If the CLOSE PERIOD checkbox is deselected, the depreciation will be calculated within the fixed

asset module for review. If the review indicates that there is a problem, depreciation can be rolled

back. Depreciation can only be rolled back if this checkbox is not selected.

Run Depreciation without closing the period

Content Page link

Input Data Expected Result Actual Result

Step Action

1 Click on the ASSET TYPE field's pull-down menu arrow.

2 Click on CIP


4 Double click the correct entry

5 Click on the Find button

6 Place your cursor on the Asset you will Adjust

7 Click on SOURCE LINES

8 Enter an Invoice Number

9 Enter an Invoice Line

10 Enter a Description

11 Enter a Supplier

12 Enter a Line Amount

13 Enter a PO Number

14 Make note of the NEW COST field. Verify that the value in the field reflects the

adjustment.

15 Click on DONE to confirm the adjustment.


Manually Adjust a CIP Asset


N>ASSETS > ASSET WORKBENCH.

Manually Adjust a CIP Asset

Content Page link

Actual Result

Step Action

1 Enter an ASSET NUMBER

2 Click on FIND

3 Click anywhere in the line for the asset

4 Click on BOOKS


6 Select the correct entry

7 Press the [TAB] key on your keyboard.

8 Type in a new DATE IN SERVICE

9 Click on the METHOD field's List of Values icon.

10 Double click the correct Entry

11 Click on DONE to save the changes.

12 A message displays to let you know the changes have been saved.

Click on OK.

13 Click on the Close form and return to the Navigator

Reclassify an Asset



The DATE IN SERVICE field displays the date depreciation is

started. This date can be changed to a date that is prior to the latest

open period. Depreciation will recalculate based on this date

Reclassify an Asset

Content Page link


Step Action


2 Click on FIND


4 Click on SOURCE LINES.

5 The checkboxes on the far left are used to indicate a transfer.

Select the first checkbox.

6 Click on TRANSFER TO to activate a window where the asset that will

receive the costs can be queried.

7 Press the [CTRL] + [F11] keys on your keyboard to run a query on all

assets

8 Select the asset that will receive the costs from the original asset.


10 Click on the Close form and return to the Navigator

Transfer Asset costs

Content Page link

Navigation Path Input Data Expected Result Actual Result


Transfer Asset costs

Step Action



3 The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed

4 Check the CLOSE PERIOD box

5 Click on RUN to begin the depreciation process.

6 A message displays to let you know that multiple concurrent requests have submitted.

Click on OK


8 Click on FIND to locate the requests


10 Running depreciation launches the following processes:

GENERATE ACCOUNTS - Creates and validates new account combinations.

CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements.

DEPRECIATION RUN - Calculates depreciation.

JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets.

11 Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT




Run Depreciation and Close the Period

Content Page link


N>DEPRECIATION > RUN DEPRECIATION.

Run Depreciation and Close the Period

Step Action

1 The PERIODIC MASS COPY process defaults in the NAME field and the Parameters window opens

automatically.

Click on the BOOK field's List of Values icon.


3 Click on the CORPORATE PERIOD field's List of Values icon.

4 Click on OK

5 Click on SUBMIT

6 A message displays to let you know your request has been submitted.

Click on NO to return to the Navigator.



8 Click on FIND


10 Click on VIEW OUTPUT

11 Click on the SCROLL BAR to scroll down to view more information in the report.


13 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.

Run Periodic Mass Copy

Content Page link


N>TAX > PERIODIC MASS COPY.

Run Periodic Mass Copy

Step Action

1 First locate the asset that is to be retired

2 Type a value in the ASSET NUMBER field

3 Click the BOOKS LOV icon


5 Click on FIND

6 Click on RETIREMENTS.



9 In the RETIRE DATE field, specify the date the asset is to be retired.

10 Enter a COMMENT

11 Enter a value in UNITS RETIRED field

12 Click on the RETIREMENT TYPE field's List of Values icon


14 Specify the retirement convention in the RETIREMENT CONVENTION field.

15 The COST RETIRED field defaults. Verify this value and adjust, if needed.

16 Enter the cost to remove the asset in the COST OF REMOVAL field, if applicable.

17 Complete the retirement.

Click on DONE.

18 A message displays to let you know the retirement is complete.

Note the REFERENCE NUMBER.

19 Click on OK


21 Calculate Gains and Losses

22 The program name defaults in the NAME field and the Parameters window opens automatically.

23 Click the BOOK LOV icon


25 Click on OK

26 Click on Submit

27 A message displays to let you know the request was submitted.

Click on OK.

28 From the menu bar select VIEW>REQUESTS

29 Click on FIND to locate all requests.


31 Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report.

32 Click on the report window's CLOSE icon.

33 Click on the Requests window's CLOSE icon.

Retire an Asset



N>DEPRECIATION > CALCULATE GAINS AND

LOSSES

Retire an Asset

Content Page link

Actual Result

Step Action

1 First locate the asset that is to be reinstated

2 Type a value in the ASSET NUMBER field

3 Click the BOOKS LOV icon


5 Click on FIND

6 Click on RETIREMENTS

7 F11

8 Enter a value in the REFERENCE NUMBER field

9 CTRL+F11

10 Click on UNDO RETIREMENT to reinstate the asset

11 Click on OK

12 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.





17 Click on OK

18 Click on Submit


Click on OK.







Reinstate and Asset




LOSSES

Reinstate and Asset

Content Page link

Actual Result

Step Action

1 Click the Request Set radio button


3 Request Set: Click on the LOV

4 Double-click Mass Additions Create

5 Program Mass Additions Create

6 Parameters

7 GL Date: Today's Date

8 Book: select a Book from the LOV

9 Place your cursor in the Parameters field of the Mass Additions Create program


11 Click on Submit

12 Decision box: No

13 Expand the VIEW menu and click on REQUESTS.

14 Accept the settings in the Find Requests window and continue.


16 Click on View Output for the Mass Additions Create program

17 Close the View Output window

18 Click the View Output for the ALV FA Populate Asset Key program

19 Close the View Output window

20 Close the Requests window.

Run Mass Additions

Content Page link


Oracle Payables

N>Other>Requests>Run

Run Mass Additions

Step

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

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23

24

25

26

27

28

29

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31

32

33

Run Standard Fixed Asset Report

Sample Reports

1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.

2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.

3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.

4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.

5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.

6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).

7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.

8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.

Sample Reports









Action

Open the Submit a New Request window.

Select the Single Request radio button

Select a report or process from the NAME field's List of Values.

Select the request you want to run.

Complete your parameters, if needed.

Click on OK.

Click on SCHEDULE to schedule your request to run at a different time or periodically.

The Schedule window allows you to specify when this request runs. The fields on the right side of the window change

based on the radio button selected in the Run the Job region.

Select the SAVE THIS SCHEDULE checkbox to save the schedule you specified.

Click on OK.

Click on OPTIONS to set your printing and notification options.

Selecting the SAVE ALL OUTPUT FILES checkbox saves the results of the request you are running in an online format. It

is recommended to always select this checkbox. Saving the output file allows you to review the results of your request or

troubleshoot any issues.

The Notify the Following People region allows you to select one or more Oracle users who should receive a notification

that the request has submitted.

If you would like to print the output of this request, select the appropriate printer in the PRINTER field.

Specify the number of copies you would like to print in the COPIES field. If you would not like a printed copy of the

request, enter 0.

Click on OK.

Click on SUBMIT to submit the request.

Click on YES to submit another request or NO to return to the Navigator.

Follow the menu path: VIEW > REQUESTS if the Requests window does not open automatically.

Click on FIND.

Click on REFRESH DATA to refresh this window and receive the latest status of your request.

The PHASE fields identify whether the request is PENDING, RUNNING, PAUSED, or COMPLETED.

The STATUS field specifies whether the request is NORMAL, SCHEDULED, has completed with a WARNING, or has

completed in ERROR.

Selecting HOLD REQUEST pauses the request. This option is only available for PENDING or RUNNING requests. Make

sure the request you need to hold is selected.

Selecting VIEW DETAILS reviews your scheduling and printing options for the selected request.

Select CANCEL REQUEST to stop the request and remove it from the queue.

Select a request you would like to view.

Click on VIEW OUTPUT to review the results of the completed request.

Close the browser window.

Follow the menu path: TOOLS > REPRINT/REPUBLISH to print a copy of the report.

Select the printer where the report should be printed. Select the print style for the report. Select the printer where the

report should be printed.

Click on APPLY.

The report has printed.


Sample Reports









Sample Reports









Content Page link


N>Other>Requests>Run


Sample Reports









Sample Reports









Step

1

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3

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10

11

12

13

14

15

Maintain Calendars

Action

Maintain Fiscal Years

A calendar cannot be built for a period where the fiscal year has not already been built. Usually the fiscal year is

built at least five years into the future to support any depreciation projections that might be run.

CTRL+F11

Put your cursor on the first row of the table

Menu Bar: View > Record > Last

Once at the last record, hit your down arrow key

Enter a value

Oracle will populate the data based upon the previously entered values.

Change the End Date of the Fiscal Year with the correct value

Save your work

Update the Calendar

CTRL+F11

Put your cursor on the first row of the table

Menu Bar: View > Record > Last

Click the Continue to the End button

Once at the last record, hit your down arrow key

Oracle will populate the data based upon the previously entered values.

Tab to the To Date field. Enter the correct To Date value for the first period (Jan)

Tab to the next line

Repeat steps 110-115. Using the Accounting Calendar spreadsheet enter the correct To Date values for all

periods

Save your work

Maintain Calendars

Content Page link


N>Setup> Asset System> Fiscal

Years

Consult the Accounting Calendar

spreadsheet in the Intranet

(Accounting/Finance section)

N>Setup> Asset System>

Calendars

Consult the Accounting Calendar

spreadsheet in the Intranet

(Accounting/Finance section)

Maintain Calendars

Step Action

1 Click the ADDITIONS button

2 Enter a DESCRIPTION

3 Enter a CATEGORY

4 Asset Type: Group

5 Unit:1




9 Use the Tab key to move into the Financial Information box.

10 Click the DEPRECIATION tab

11 METHOD: Verify the Depreciation Method

12 DATE IN SERVICE: Date must be earlier than earliest member assets Date in Service

13 OVER DERPECIATE: Change to Allow and Depreciate

14 Click the ADVANCE RULES tab

15 Recognize G/L: Do Not Recognize

16 Terminal G/L: Recognize Immediately

17 Tracking Method: Allocate Group Amount

18 Allocate Fully.: Allocate to Fully Retired and Reserved Assets marked


20 Unit Change: 1










Click on OK.


Group Assets

Content Page link


N>ASSETS>ASSET

WORKBENCH

Group Assets

Step Action

1 In the INVENTORY field, enter a unique name for this physical inventory count.

2 Enter the beginning date of the period covered by this inventory count in the START DATE field.

3 Leave the END DATE field blank to indicate the physical inventory covers a period between the start

date and the current date.

4 Click OPEN

5 Enter the asset number in the ASSET NUMBER field.

6 Enter a description of the asset in the DESCRIPTION field.



9 Click the PROJECT NUMBER LOV icon


11 Click in the TASK NUMBER LOV icon



14 Click on the SCROLL BAR to scroll right.

15 Click on the LOCATION field's List of Values icon

16 Click on the SITE field's List of Values icon.


18 Click on OK

19 Click on the SCROLL BAR to scroll right.

20 In the UNITS field, enter the number of units of the selected asset that are in physical inventory.

21 Save your work


Record the Fixed Assets Physical Inventory


N>PHYSICAL INVENTORY > ENTER.

Record the Fixed Assets Physical Inventory

Content Page link

Actual Result

Step Action



3 Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected.

Deselecting the checkbox catches up all the depreciation that should have been taken to date in the

current period







10 Click on the BEFORE DEPRECIATION METHOD field's List of Values icon


12 Click on the AFTER METHOD field's List of Values icon.


14 Type a value in the AFTER LIFE YEARS field.

15 Click on PREVIEW to launch two concurrent requests

16 A system message appears to let you know the concurrent request has been submitted.

Write down your TRANSACTION NUMBER

17 Click on OK



19 Click on FIND





24 Click on the window's CLOSE icon.

25 Re-query the mass change

F11

26 Type the in the MASS TRANSACTION NUMBER field from 160

27 CTRL+F11

28 Click on RUN to process the transaction shown in the preview report.

29 A system message appears, asking you to confirm your decision to perform the mass transaction.

Click on OK.

30 A message appears notifying you that your requests have been submitted.

Click on OK.

31 Repeat steps 170-190 to verify that the request completed

32 Re-query your mass change.

F11


34 CTRL+F11

35 Click on REVIEW to record the changes that were executed.

Run a Mass Change


37 View the output of the concurrent request

Menu Bar: VIEW>REQUESTS

38 Click on FIND






Content Page link


N>MASS TRANSACTIONS >

CHANGES.

Run a Mass Change

Step Action



3 Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected.

Deselecting the checkbox catches up all the depreciation that should have been taken to date in the

current period







10 Click in the INHERIT DEPRECIATION RULES OF NEW CATEGORY checkbox to select it

11 Select the AMORTIZE ADJUSTMENT

checkbox to amortize the adjustments

based on the new category.




14 Click on OK



16 Click on FIND






22 Re-query the mass classification

F11


24 CTRL+F11

25 The STATUS field of the reclassification now displays PREVIEWED.

Click on RUN to process the transaction shown in the preview report.


Click on OK.


Click on OK.


F11


30 CTRL+F11



Run a Mass Classification



34 Click on FIND






Content Page link



RECLASSIFICATION.

Run a Mass Classification

Step Action



3 TRANSFER FROM

4 In this test script, all assets assigned to one employee will be transferred to another employee.

Click on the EMPLOYEE NAME field's List of Values icon.

5 In the FIND field type in the first characters of the last name % (Example: CARR%)

6 Click on FIND


8 TRANSFER TO

9 Click on the EMPLOYEE NAME field's List of Values icon

10 In the FIND field type in the first characters of the last name % (Example: CARR%)

11 Click on FIND





15 Click on OK



17 Click on FIND






23 Re-query the mass transfer

F11


25 CTRL+F11

26 The STATUS field of the reclassification now displays PREVIEWED.

Click on RUN to process the transaction shown in the preview report.


Click on OK.


Click on OK.


F11


31 CTRL+F11





Run a Mass Transfer

35 Click on FIND






Content Page link



TRANSFERS.

Run a Mass Transfer

Step Action

Enter an ASSET NUMBER

1 Click on FIND


3 Click on ASSIGNMENTS.

4 Enter a negative amount in the UNIT CHANGE field of the first line. Type in -1

5 Click in the second line to activate it.

6 Type 1 in the second UNIT CHANGE field

7 Click on the NAME field's List of Values icon.

8 In the Find Line type in the initial characters of Employees Last Name%

9 Click on FIND.


11 Tab to the Account field

12 Press the [SHIFT] + [F5] keys on your keyboard.

13 Click the Account field LOV icon

14 Change the Department value




18 Click on OK


Reassign an Asset

Content Page link



Reassign an Asset

Step Action

1 The INITIAL MASS COPY process defaults in the NAME field and the Parameters window opens

automatically.



4 Click on OK

5 Click on SUBMIT

6 A message displays to let you know your request has been submitted.

Click on NO to return to the Navigator.



8 Click on FIND


10 Click on VIEW LOG




Copy an Initial Corporate Book to a Tax Book

Content Page link


N>TAX > INITIAL MASS COPY.

Copy an Initial Corporate Book to a Tax Book

Step Action




4 Click on FIND

5 Click on BOOKS

6 Click on the Cost History tab.

7 Close the View Financial Information window.

8 The Cost History tab provides details of events in the life of the selected asset that had an impact on

the asset's cost/value.

9 Close the View Financial Information window.

10 Click on SOURCE LINES.

11 The View Source Lines window displays, providing details on the acquisition of the selected asset

(invoice, supplier, purchase order, etc.).

Click on ASSIGNMENTS.

12 The Assignments window displays, providing information on the asset's physical location, expense

account, and any employee to which the asset has been assigned.


Perform a Financial Inquiry

Content Page link


INQUIRY > FINANCIAL INFORMATION.

Perform a Financial Inquiry

Step Action



3 Type in an ASSET NUMBER

4 Click on FIND

5 Select a transaction if more than one displays.

6 Click on DETAILS

7 The Transaction Detail window displays, providing specific information about the selected transaction.


View an Assets Transaction History

Content Page link


N>INQUIRY > TRANSACTION HISTORY.

View an Assets Transaction History

Step Action



3 Specify the date the retirement is to be active in the RETIRE DATE field

4 Click on the RETIREMENT TYPE field's List of Values icon.


6 Type a value in the PROCEEDS OF SALE field

7 Enter the amount spent removing the assets, if any, in the COST OF REMOVAL field. This amount

will be prorated across the assets you select for the mass retirement based on the asset's cost

8 Select an asset type from the ASSET TYPE field's pull-down menu to specify whether you want to

retire CIP, CAPITALIZED, or EXPENSED assets

9 Click on the EMPLOYEE NAME field's List of Values icon.

10 In the FIND filed type in employee's last name%

11 Click on FIND


13 Click on CREATE

14 A message displays to let you know a concurrent request has been submitted. This concurrent

request saves all retirement criteria but does not execute the retirement.

15 Take note of the MASS TRANSACTION NUMBER

16 Click on the OK buton

17 A second message displays to let you know your transaction has saved.

Click on OK.



20 Click on VIEW OUTPUT.



23 Query the mass transaction you created

F11

24 Enter your Mass Transaction Number from 110

25 CTRL+F11

26 The STATUS of the retirement is now CREATED.

Click on DISCARD to cancel the mass retirement.

Click on RETIRE to continue with posting the retirement.

27 A message displays to let you know a concurrent request was submitted.

Click on OK.




31 Click on VIEW OUTPUT to view the Mass Retirements Report.




F11

Mass Retirements


36 CTRL+F11

37 Note the STATUS field displays COMPLETED.

Close this window.





42 Click on OK

43 Click on Submit


Click on OK.







51 Reinstate Mass Retirement


F11


54 CTRL+F11

55 Click on REINSTATE.

56 A message displays to let you know a concurrent request was submitted.

Click on OK.




60 Click on VIEW OUTPUT to view the Mass Reinstatements+B92 Report.





N>MASS TRANSACTIONS > RETIREMENTS >

CREATE AND REINSTATE.

Mass Retirements


LOSSES

N>MASS TRANSACTIONS > RETIREMENTS >

CREATE AND REINSTATE

Content Page link

Actual Result

Step Action

1 Click on the BOOK TYPE CODE field's List of Values.


3 PROCESS CATEGORY:

4 END DATE: System Date

5 ACCOUNTING MODE: Final

6 ERRORS ONLY:No

7 Click on the REPORT field's List of Values icon

8 Double Click on SUMMARY

9 TRANSFER TO GENERAL LEDGER: Yes

10 POST IN GENERAL LEDGER: Yes

11 Click on OK

12 Click on SUBMIT

13 Acknowledge the message.

Click on OK.


15 Click on FIND to locate the requests.


17 Click anywhere in the CREATE ACCOUNTING request row.


19 Click on the NEXT PAGE button

20 Review Report and then click on CLOSE ICON

21 Click anywhere in the JOURNAL IMPORT request row.



24 Click anywhere in the POSTING: SINGLE LEDGER request row




Run the Create Accounting Process

Content Page link


N>CREATE ACCOUNTING

Run the Create Accounting Process

Step Action

1 SINGLE REQUEST defaults as selected.Click on OK.

2 Click on the NAME field's List of Values icon

3 Double-click on COST SUMMARY REPORT.

4 Click on the BOOK field's List of Value icon.


6 Click on the FROM PERIOD field's List of Values icon.


8 Click on the TO PERIOD field's List of Values icon.


10 Click on OK

11 Click on SUBMIT

12 A message displays to let you know your request submitted.

Click on NO

13 Follow the menu path: VIEW > REQUESTS to view the report.

14 Click on FIND to locate your requests.

15 Click on REFRESH DATE

16 Click on VIEW OUTPUT to view the report


18 Click on the report window's CLOSE button.


Run a Cost Summary Report

Content Page link


N>OTHER > REQUESTS > RUN

Run a Cost Summary Report

Step Action

1 ACCOUNTING PERIOD FROM

2 Click in the ACCOUNTS field.

3Use the accounts listed in the COST SUMMARY REPORT to select and review the appropriate account

balances.

4 DEPARTMENT LOW

5 DEPARTMENT HIGH

6 ACCOUNT LOW

7 ACCOUNT HIGH

8 EXPENSE LOW

9 EXPENSE HIGH

10 LOCATION LOW

11 LOCATION HIGH

12 COMPANY LOW

13 COMPANY HIGH


15Click on SHOW BALANCES to view a summary listing of account balances for the period and year-to-date.

16 Click on the appropriate PERIOD to select that record if more than one displays.

17Click on JOURNAL DETAILS to view a detail listing of posted journals that make up the monthly balance.

18 Click on the desired journal entry record

19Click on DRILLDOWN to drill down from GL journal lines inquiry to subledger journal entry lines in

Subledger Accounting.

20 Click on VIEW JOURNAL ENTRY.

21 Click on CLOSE WINDOW.

22 Click on SHOW FULL JOURNAL



Inquire on FA Account Balances


GENERAL LEDGER N>INQUIRY > ACCOUNT.

Inquire on FA Account Balances

Content Page link

Actual Result

Step Action

1 Enter an Invoice number


3 Put your cursor on one of the line

4 Click the Undo Split button

5 In the Caution window Click the OK button


Undo a Mass Addition Split

Content Page link


N>MASS ADDITIONS > PREPARE

MASS ADDITIONS.

Undo a Mass Addition Split

Step Action

1 Click in the PROJECTION CALENDAR LOV icon

2 The correct entry populates if unique else double click the correct entry

3 Enter NUMBER OF PERIODS

4 Type in the STARTING PERIOD of the Projection

5 Click on the BOOKS LOV icon


7 Click the Cost Center box if you want the projections by cost center.

8 Click the Asset box if you want to see the projections by asset.

9 Click the RUN button





14 Place your cursor on the FA Projections Report (Depreciation Projection Report) line





Run Depreciation Projection

Content Page link


N>DEPRECIATION>PROJECTIONS

Run Depreciation Projection

Step

1

2

3

4

5

6

7

8

9

Reverse Capitalization

Action

Click on the BOOK field's List of Values icon.

Double click the correct value

Enter the ASSET NUMBER

Asset Type: Capitalized

Click the FIND button

Click in the checkbox next to asset number that will be capitalized

Click on REVERSE to undo the capitalization.

A message displays at the bottom of the window to let you know the transaction was saved.

Click on the CLOSE FORM icon to close all open windows and return to the Navigator.


Content Page link


N>ASSETS > CAPITALIZE CIP ASSETS.


Step

1

2

3

4

5

6

7

Define Production Depreciation Method

Action

Enter a Method Name

Enter a Description

Method Name: From the drop down list select Production

Calculation Basis: Cost

Check the Depreciate in Year Retired box

Save your work

Close the Form and return to the Navigator



N>Setup>Depreciation>Methods


Content Page link

Actual Result

Step Action






6 Depreciation Tab

Click in the Method field LOV icon

7 Double click the specific Production Depreciation Method

8 Click the UOM LOV icon


10 Enter a value in the Production field




Assign Production Depreciation

Content Page link

Navigation Path Input Data Expected

Result

Actual

Result

N>Asset Workbench>Assets

Assign Production Depreciation

Step Action

1 In the Find Production Amounts window, enter an Asset Number


3 Open a new line


5 From Date: Enter the start date of the period

6 To Date: Enter the end date for the period

7 Click in the UOM LOV icon


9 Enter a value in the PRODUCTION field

10 Save your work


Enter Production Units for the Asset

Content Page link


N>Production>Enter

Enter Production Units for the Asset

Step Action

1 Click in the Book LOV field

2 From the list, double click the correct entry

3 Enter a Cash Generating Unit Name

4 Enter a Descriptiion

5 Save your work


Define Cash Generation Units

Content Page link


N>Setup>Asset System>Cash

Generating Units

Define Cash Generation Units

Step Action


2 Click on FIND



5 Click the Impairment Tab

6 In the Cash Generating field click the LOV




Assign Cash Generating Units

Content Page link



Assign Cash Generating Units

Step

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Upload Impairments

Action

Click the New Impairment button

In the File Download window click the Open button

Click the Enable Macros button

In the Confirmation box click the Close button

In the Book field double click the List

Check the Radio button next to the desired Book

Click the Select button

Type in an Impairment Name

Type in an Impairment Date

In the Asset Number field double click to bring up a list

Click the Radio Button next to the desired asset


In the Impairment Loss field enter a value

In the Status Field double click to bring up a list

Click the Radio button next to the Preview


From the Menu Bar go to Oracle>Upload

In the Upload Parameters window click the Upload button

In the Confirmation window click the Close button

Optionally save your spreadsheet

Exit out of the Spreadsheet by clicking the X button

Upload Impairments

Content Page link


N>Assets>Impairments>Create and

Post

Upload Impairments

Step Action

1 Click the Search icon in the Book field

2 Search by Book Name: Click on GO

3 QUICK SELECT the desired entry

4 Type in an Asset Number

5 Click the GO button

6 Check the SELECT box next to the desired entry

7 Click the UPDATE IMPAIRMENT icon. This will take you to the spreadsheet

8 Modify any data necessary data

9 From the Menu Bar go to Oracle>Upload

10 In the Upload Parameters window click the Upload button

11 In the Confirmation window click the Close button

12 Optionally save your spreadsheet

13 Exit out of the Spreadsheet by clicking the X button

Update Impairments

Content Page link


N>Assets>Impairments>Create and Post

Change Impairment Date

Update Impairments

Actual Result

Step

1

2

3

4

5

6

7

8

9

10

11

Delete Impairments

Action

Click the Search icon in the Book field

Search by Book Name: Click on GO

QUICK SELECT the desired entry

Type in an Asset Number

Click the GO button

Check the SELECT box next to the desired entry

Click the DELETE button

You will get a Warning. Click the Yes button

You will receive a Confirmation that the Impairment has been deleted

Requery Impairment to confirm that the status is DELETED. In the top portion of the window where you have

entered your Search Criteria, click the GO button. This will "refresh" your query.

Click the Close Window link

Delete Impairments



Delete Impairments

Content Page link

Actual Result

Step

1

2

3

4

5

6

7

8

9

10

11

Post Impairments

Action

Click the Search icon in the Book field

Search by Book Name: Click on GO

QUICK SELECT the desired entry

Type in an Asset Number

Click the GO button

Check the SELECT box next to the desired entry

Click the POST button

You will get a Warning. Click the Yes button

You will receive a Confirmation that the Impairment has been rolled back

Requery Impairment to confirm that the status is POSTED.

In the top portion of the window where you have entered your Search Criteria, click the GO button. This will

"refresh" your query.

Click the Close Window link

Post Impairments

Content Page link



Post Impairments

Step Action

1 Click the Search icon in the Book field

2 Search by Book Name: Click on GO

3 QUICK SELECT the desired entry

4 Type in an Asset Number

5 Click the GO button

6 Check the SELECT box next to the desired entry

7 Click the ROLLBACK button

8 You will get a Warning. Click the Yes button

9 You will receive a Confirmation that the Impairment has been rolled back

10 Requery Impairment to confirm that the status is PREVIEWED.

In the top portion of the window where you have entered your Search Criteria, click the GO button.

This will "refresh" your query.

11 Click the Close Window link

Rollback Impairments

Content Page link



Rollback Impairments

Documents

BBNA R12 FA Test Script Catalog