BARNSTABLE BARNSTABLE COUNTY COUNTY

PURCHASING PURCHASING DIVISIONDIVISION

LAWS THAT GOVERN LAWS THAT GOVERN WHAT WE PURCHASEWHAT WE PURCHASE

CHAPTER 30B – Goods & Services Purchases over $5000 require the solicitation of three quotes Over $25,000 requires sealed bids

CHAPTER 149 – Every contract for the construction, reconstruction, installation, demolition, maintenance or repair of any building by a public agency.

Estimated cost between $10,000 and $24,999 requires solicitation of quotes

Over $25,000 – sealed bids

CHAPTER 30, 39M – Public Works Construction Over $10,000 – sealed bids

Purchase OrdersPurchase Orders

County Policy – All purchases over $100 require a purchase order

FY ’13 – 4,215 County purchase orders approved, posted and maintained totaling $18,354,543.80

FY ‘13 – 736 purchase orders for towns

for a total of $143,495.31.

73 town departments

Bids and RFP’s for County Bids and RFP’s for County Electrical Finish Work – $113,400.00Electrical Finish Work – $113,400.00 Fire Alarm Replacement at the HOC - $18,600.00Fire Alarm Replacement at the HOC - $18,600.00 Fire Alarms at the HOC- $72,400.00Fire Alarms at the HOC- $72,400.00 Wastewater Alternatives - $45,000.00Wastewater Alternatives - $45,000.00 Web Based Tool - $45,000.00Web Based Tool - $45,000.00 Waste Water Project Management - $170,130.00Waste Water Project Management - $170,130.00 Regional Market Analysis - $88,120.00Regional Market Analysis - $88,120.00 Data Inventory - $46,545.00Data Inventory - $46,545.00 Water Quality Facilitation - $100,00.00Water Quality Facilitation - $100,00.00 Water Quality Engineering - $500,000.00Water Quality Engineering - $500,000.00 Waste Water Management – $350,000.00Waste Water Management – $350,000.00 Technical Support for IT – $35,000.00Technical Support for IT – $35,000.00 Service Desk Analyst - $45,000.00Service Desk Analyst - $45,000.00 Audit - $42,750 per year for 3 yearsAudit - $42,750 per year for 3 years Computer Programming for Registry of Deeds - $30,000 per year/ 3 yearsComputer Programming for Registry of Deeds - $30,000 per year/ 3 years Computer Services for the ROD- $80,000 per year/three years Computer Services for the ROD- $80,000 per year/three years Incinerators - $28,980.00Incinerators - $28,980.00

TOTAL – $2,117,425.00TOTAL – $2,117,425.00

COLLECTIVE BIDSCOLLECTIVE BIDS Supply and Delivery of Gasoline & Diesel Fuel – 5,960,757.00 Supply and Delivery of Fuel Oil - $392,977.00 Roadway Construction and Materials - $1,125,790.00 Road Resurfacing – $2,015,622.00 Roadway Crack-filling - $557,405.00 Public Works – Roadway - $1,007,054.00 Roadway Construction - $6,732,870.00 Golf Course Materials and Services Supply and Delivery of Chemicals for Water Departments - $440,253.00 Bulk Purchase of Copy Paper - $229,420.00 Disposal of Construction and Demolition Wastes - $450,000.00 Transportation of Municipal Solid Waste -$165,000.00 Lease and Maintenance of Portable Toilets - $77,000.00 Remote Set of Oyster/Hard Clam Seed- $40,000.00 On-Call Tradespersons – Electrical and Plumbing - $63,000.00 Elevator Maintenance and Repair - $63,736.00 Household Hazardous Waste - $150,000.00 per year Office Supplies and Toners - $500,000.00 per year Janitorial Supplies

TOTAL – $19,970,884.00

CAPE COD ASSOCIATION CAPE COD ASSOCIATION OF PUBLIC PURCHASING OF PUBLIC PURCHASING OFFICIALS (CCAPPO)OFFICIALS (CCAPPO) Established by the County Purchasing Division in 2006 to provide

education and discussion of regional purchasing issues.

Open to all who are involved in the purchasing duties in their towns

The Inspector General has recognized CCAPPO and allows members to receive recertification credits for the MA Certified Public Purchasing Officials (MCPPO) designation for attendance at CCAPPO meetings

Led to the solicitation establishment of several collaborative bids: Elevator Repair Maintenance, Portable Toilets, Tradespersons Bids, Disposal of C&D, Transportation of MSW

Hosted trainings on basic Procurement laws, Construction laws, prevailing wages

MEETS QUARTERLY IN ROOMS 11/12MEETS QUARTERLY IN ROOMS 11/12

COUNTY WEBSITECOUNTY WEBSITE

HTTP://PURCHASING.BARNSTABLECOUNTY

.ORG

Vendors download bid specifications

Town orders for office supplies, toners and janitorial supplies

Minutes, agendas and handouts from CCAPPO

Links to helpful purchasing information

County Supply Catalog

Other….Other….

Videoconference Inspector General’s Trainings - The Purchasing Division and the County IT Department coordinated with the Inspector General’s Office to bring the trainings required to achieve the MA Certified Purchasing Officials designation to Barnstable County via videoconference. Trainings were held in the Harborview conference Room. 35 people attended the 2 trainings that were held.Planning to host the trainings again in the Fall.

The Purchasing Division has assisted the Town of Truro and the Cotuit Water District with their procurement in the absence of their own procurement officer.

In ConclusionIn Conclusion

The Purchasing Division will continue to encourage fair competition, obtaining best value, ensuring accountability of public funds, educating those who are involved in the public procurement process and exploring new ways to assist the County and towns save money through collective purchasing.

THE ENDTHE END