Banner to PeopleSoft Reconciliation, · PDF fileBanner to AP Interface Generate a Trial Balance ... chart field string along with GURFEED_DOC_CODE ... PeopleSoft • Banner to AP Interface

Banner to PeopleSoft Reconciliation, Again

Deidre CrawfordAmanda Marshall

OIIT

Session Rules of Etiquette

• Please turn off your cell phone/pager.• If you must leave the session early, please

do so as discreetly as possible.• Please avoid side conversation during the

session.

Thank you for your cooperation!

Agenda

• Process Flow• Banner End of Day Processing• PS End of Day Processing• Reconciliation: Banner• Reconciliation: PeopleSoft• Questions

Process FlowTGRCSHR TGRAPPL

TGRUNAP TGRAPPL TGRFEED ZORFDPS

TGRRCON

VerifyGURFEED

andGURAPAY

VerifyZURFEED

andZURAPAY

Banner to GL/ARInterface

Banner to APInterface

Generate a TrialBalance

CompareTrial

Balanceand

TGRRCON

TGACREV/TGACSPV TSRCBIL TGRCLOS

AdjustCashiering

Activity

Banner End of Day Processing


• Review Cashiering Activity• Adjust Cashiering Activity• Run Student Bills in APPLYCRED Mode• Automatic Cashier Close and Session

Finalize• Cashier Detail Report


• Process Application of Payments• Accounting Feed Process• Accounts Receivable Reconciliation Report• Accounting Feed Data for PeopleSoft

PS End of Day Processing

PS End of Day Processing

• Banner to GL/AR Interface• Verify/ complete all deposit data.• Direct Journal receipt (Optional)• Receivable Update• Payment Summary Report• Banner to AP Interface (if necessary)• Journal Generator

Reconciliation: Banner


• Students enroll for the term.• Fees are assessed for the student.• The student makes payment to the Business

Office for the outstanding charges.• End of day processing occurs.


• Cashier Session Review Form (TGACREV)• Provides summary information for all

transactions processed by the cashier.• Provides detail information that make up the

summary totals.• Cash drawer cashiers should reconcile cash

drawer to total found in TGACREV.



• Cashier Detail Report (TGRCSHR)• Provides summary, detail, or both summary and

detail information for cashiers processed.• Totals on report for each cashier session should

match the total transactions in TGACREV.




• Accounting Feed Process (TGRFEED)• Provides the detail and summary totals

• By account number• Grand totals

• Creates the entries to be made in the journal• Reports problematic data

• Account Detail• Deposits • Application of Payments• Miscellaneous Transactions




• Accounts Receivable Reconciliation Report (TGRRCON)

• Lists detail code errors• Open charges – receivables Account A

• Total Fed• Applied Not Fed• Adjusted Fed Total• Total Not Fed• A/R Balance

• Accounts credited





160.00160.00320.00


-75.00-75.00-150.00


280.00240.00240.00760.00




• Acct Feed Data for PeopleSoft (ZORFDPS)• Copies records found in GURFEED and

GURAPAY into ZURFEED and ZURAPAY• Updates the system_id in each table from

ACTRECV to ACTRECR



• AR Detail Data by Account Number (ZAQFDTL)

• Lists unapplied amounts by account number• Provides student information related to account


• AR Summary Data by Account Number (ZAQFREC)

• Provides a summary report of the totals fed, unapplied, not booked, and ready to feed by account number

• Very much like TGRRCON!


Reconciliation: PeopleSoft


• Banner to GL/AR Interface (BORIF002)• Loads data from ZURFEED to BOR_BNR_DTL and

then creates journal from this data• Journal lines created by sorting and summing on full

chart field string along with GURFEED_DOC_CODE• Verify successful completion• Verify data in SQL log – log located in C:\TEMP

directory on machine used to run process



• Banner to GL/AR (BORIF002)• Validate data created by the interface (optional)

• Run query on BOR_BNR_DTL, send results to Excel

• Sort by GR_DR_CR_IND and sum amounts column for DR amounts and CR amounts.

• Should balance back to ZORFDPS report



• Complete all deposit data• Use Payment Worksheets to apply payments to

receivables or create pre-payments• Set to Post Now• Ensure all items entered to all worksheet types

(Maintenance and Payment) are completed

• Create Direct Journal Receipt – to move money from Cash Clearing to Cash (if required)


• Run Receivable Update• Verify process runs to successful completion• Check the Application Engine Messages Log• Check all error correction and budget exception

panels to ensure items passed all sections of RU process. If not all did – correct and run RU again.


• Banner to AP Interface (BORIF003)• Process takes data from ZURAPAY and populates

BOR_GP_BNR for use in creating checks.• Interface Report lists control groups used (user creates

one, but others may be created due to size of interface)• Totals of all control groups should balance back to the

ZURAPAY portion of the ZORFDPS report.• Edit vouchers• Budget check vouchers


• Banner to AP Interface (BORIF003)• Verify control group(s)• Run Banner Pay Cycle• Post Vouchers• Post Payments• Run Journal Generator for APDEFN definition• Verify clearing accounts back to zero (if Banner to

GL/AR has been run for same period)


• Further verification of data:• Journal shows $16,230 posted• ZORFDPS & Query show $16,980 interfaced.

• Edit, budget check and post the journal• Run Trial Balance






PeopleSoft GLReport ID: GLS7008 TRIAL BALANCE BY FUND Page No. 1Bus. Unit: Run Date 09/08/2004Ledger: ACTUALS--Actuals Ledger Run Time 18:05:16Fund: 10000As of Year 2005 and Period 3Account Description Debit Credit 111000 Cash on Hand 0.00 0.00112000 Petty Cash 18,200.00 0.00112001 Petty Cash-Library 410.00 0.00118100 Cash in Bank 7,927,751.49 0.00118199 Cash Clearing 0.00 987,853.01121004 Accts Receivable- 4,389.50 0.00121005 Accts Receivable- 12,190.00 0.00121006 Accts Receivable- 14,179.76 0.00121007 Accts Receivable- 5,271.17 0.00401100 Resident Tuition 0.00 7,640.00403100 Technology Fees 0.00 375.00

GABest Banner Resources

• OIIT Release Information and User Documentation

• https://www.usg.edu/banner/• GABest

• http://www.usg.edu/usgweb/sitcap/

PeopleSoft Resources

• OIIT Release Information and Business Processes

• http://www.usg.edu/gafirst/fin/

Customer Services

• Contact OIIT Customer Services to report issues needing production support assistance.

• [email protected]• http://www.usg.edu/customer_services/• 888.875.3697

mailto:[email protected]

http://www.usg.edu/customer_services/

Questions

Documents

Banner to PeopleSoft Reconciliation, · PDF fileBanner to AP Interface Generate a Trial Balance ... chart field string along with GURFEED_DOC_CODE ... PeopleSoft • Banner to AP Interface