Accessing Budget Information in Banner 7 INB

Logon to Banner Open the form [FGIBDST] - Organization Budget Status Enter the following information in the Key Block (use the Tab key to move from field to field):

• Chart – A • Fiscal Year – 07 • Deselect “Include Revenue Accounts” • Orgn – A five digit number from your Chart of Accounts • Fund – A four digit number from your Chart of Accounts • Program – A four digit number from your Chart of Accounts

• Select Next Block

The information block will be populated with budget information. Use the Option Menu to access associated forms.

• Place the cursor in any field of the record to be reviewed

• Select Options – Transaction Detail Information [FGITRND] (or use the F3 key)

Notice the scroll bar at the bottom of the screen. Drag the bar to see more of the information in that part of the information block. Exit form [FGITRND]

Open the form [FOIDOCH] - Document History Enter in the Key Block information:

• Doc Type – PO (double-click the field box to see the different doc types) • Doc Code – The PO number ( the letter P, followed by seven numbers)

• Select Next Block • The Purchase Order, Invoice, and Receiver records

will be populated Drill down to view the Purchase Order details

• Place cursor in the Purchase Order record • From the Options menu, select “Purchase Order Information [FPIPURR]

• Select Next Block

• Continue to select Next Block to view all of the information for the PO

• The information blocks will repeat when you reach the last block

• Exit the form [FPIPURR] to return to [FOIDOCH] • Use the Options menu to access information about the other records

(Invoice, Check, and Receiver) of the information block

Open the form [FOIVEND] – Vendor List Execute Query to view the vendor list

• Place cursor in Vendor Name field

• Select Query – Enter (F7)

• Enter search criteria, using wild card (%), if necessary. Or, leave blank to view all records

• Select Query – Execute (F8) • The results will be displayed

• Exit form [FOIVEND] • Log out of Banner

Printing a Report in Banner [FGRBDSC] The Budget Status Report [FGRBDSC] displays a summary of all accounts within a fund and organization. This report is sorted by account number within each organization code. The contents of this report are the same as [FGIBDST]. This report should be printed by the appropriate person at the close of the month. An e-mail will be sent when the month has been closed. The following instructions will walk you through the report creation process.

• In the Direct Access box, enter [FGRBDSC] • Press <Enter> • The form Process Submission Controls form opens [GJAPCTL].

FGRBDSC should already be entered in the Process field. • Click the Next Block button (CTRL-Page Down) • Enter DATABASE in the Printer field. This will print the report to the

browser window, which can then be saved as a text file or printed from the browser.

• Click the Next Block button • The Parameter Fields will be populated. • Enter in the following Parameter Values for the report:

Parameters Values Tips 01 Fiscal Year 07 Stays the same 02 Chart of Accounts A Stays the same 03 From Fund Code 4 digit Fund code Can be left blank if you

have only one fund code 04 To Fund Code 4 digit Fund code Can be left blank if you

have only one fund code 05 From Organization Code

5 digit Orgn code Use your chart of accounts book

06 To Organization Code 5 digit Orgn code Use the same as 03 value

07 From Account Code Leave Blank Can define for a more restrictive report

08 To Account Code Leave Blank Can define for a more restrictive report

09 As Of Date (DD-MON-YYYY)

Enter date of when month was closed

Can use format MMDDYY

10,11, 12, 13 Use default values **Use the vertical scroll bar to view the rest of the Parameter Values**

• Once the Parameters have been set, click Next Block (CTRL-Page Down).

• Click the Save

button • Notice at the bottom of the form that both a Log file and a List file have

been created. The List file will be the one that is printed.

• Go to the Options menu, and select “Review Output [GJIREVO]”

• Double-click in the File Name: field or choose the List command from the

Help menu

Check the Save Parameters box to retain the settings for future use.

• In the Available Files window, select the fgrbdsc_#####.lis file from the

Output File Name list • Click <OK> • The report will be displayed in the form window pane

• From the Options menu select “Show Document (Save and Print File)

• Click Yes to show the file in a browser

• The report will be displayed in a new browser window

NOTE: If you have a pop-up blocker installed (could be from your Google, Yahoo, or AOL toolbar), the report may not display. If this happens, you should disable your blocker, or allow pop-ups on the Banner website.

• From the View menu of the browser, select “Text Size – Smallest”

• From the File menu of the browser, select “Page Setup”, and change the

Orientation to Landscape • From the File menu of the browser, select “Print”

Select Landscape

Sample Report

A Angelo State University 1234 Fund 4 digit code 300 Some other information 54321 Organization 5 digit code

Printing a Report in Banner [FGRODTA] The Organization Detail Activity Report [FGRODTA] displays individual expenses, budgets and encumbrance transactions for a specified period. This report is sorted by account number within each organization code. The contents of this report are the same as what can be found in [FGITRND]. This report should be printed by the appropriate person at the close of the month. The following instructions will walk you through the report creation process.

• In the Direct Access box, enter [FGRODTA] • Press <Enter> • The form Process Submission Controls form opens [GJAPCTL].

FGRODTA should already be entered in the Process field. • Click the Next Block button • Enter DATABASE in the Printer field. This will print the report to the

browser window, which can then be saved as a text file or printed from the browser.

• Click the Next Block button • The Parameter Fields will be populated. • Enter in the Parameter Values for the report:

Parameters Values Tips 01 Fiscal Year 07 Stays the same 02 Chart of Accounts A Stays the same 03 From Organization Code

5 digit Orgn code Use your chart of accounts book

04 To Organization Code 5 digit Orgn code Use the same as 03 value

05 From Fund Code 4 digit Fund code Can be left blank if you have only one fund code

06 To Fund Code 4 digit Fund code Can be left blank if you have only one fund code

07 From Account Code Leave Blank Can define for a more restrictive report

08 To Account Code Leave Blank Can define for a more restrictive report

09 From Date (DD-MON-YYYY)

Enter date for beginning of report

Can use format MMDDYY

10 To Date (DD-MON-YYYY)

Enter date for end of report

Can use format MMDDYY

11, 12, 13 Use default values **Use the vertical scroll bar to view all of the Parameters**

• Once the Parameters have been set, click the Next Block button.

• Click the Save button

• Notice at the bottom of the form that a Log file and a List file has been

created. The List file will be the one that is printed.

• Go to the Options menu, and select “Review Output [GJIREVO]”

Check the Save Parameters box to retain the settings for future use.

• Double-click in the File Name: field or choose the List command from the

Help menu

• In the Available Files window, select the fgrodta_#####.lis file from the

Output File Name list • Click <OK> • The report will be displayed in the form window pane

• From the Options menu select “Show Document (Save and Print File)”

• Click Yes to show the file in a browser

• The report will be displayed in a new browser window

NOTE: If you have a pop-up blocker installed (could be from your Google,

Yahoo, or AOL toolbar), the report may not display. If this happens, you should disable your blocker, or allow pop-ups on the Banner website.

• From the View menu select “Text Size – Smallest”

• From the File menu, select “Page Setup”, and change the Page

Orientation to Landscape • From the File menu, select “Print”

Select Landscape

A Angelo State University 54321 Organization 5 digit code

Sample Report