Bank Communication Management Config

8/10/2019 Bank Communication Management Config

http://slidepdf.com/reader/full/bank-communication-management-config 1/13

BANK COMMUNICATION MANAGEMENT

Basic Process

BCM is implemented to enable diferent levels o approval or outgoing paymentsusing the Work ow methodology. For instance based on approval limits availablewith !nance managers the payment shall be routed to diferent approvingauthority. With BCM the approval action is being shi ted rom bank web applicationsto "#$ %CC.

&he ollowing are the bene!ts derived rom implementing BCM process'

• (eduction o manual eforts) ensures the payment process is automated• (educe cycle time o payment processing• Common inter ace o payment processing when there are dealing with

multiple banks.• $ayment runs are batched based on various criteria prede!ned in the system

con!guration.• Work ow based approval system ensures that payments are routed through a

proper channel with minimum o manual eforts.• $ayment !le is generated upon the !nal authori*ation and can be sent to

bank directly using BCM.• "ingle point o reporting tool or the status o payments showing clear

visibility to the stake+holders.

The scope of implementation of BCM covers

• ,mplementing $ayment Medium Workbench -$MW . $MW is a tool to con!gureand created payment media sent by organi*ations to house banks. &he toolreplaces the classic payment media programs -(FF/0 .

• Con!guring BCM work ows providing double 1 treble 1 2uadruple levels opayment approvals

Implementing Payment Me i!m "or#$ench %PM"&

#s discussed earlier implementing $MW is one o the prere2uisites or BCMunctionality. &he basic concepts o $MW that are relevant or BCM alone are

covered in this Bo3.

$MW is a tool used to create payment !le ormats or trans erring to banks. &hepayment medium ormats can be either a classic payment medium program orthrough the $MW.

&here are ew "#$ standard $MW !le ormats or various countries. # new ormatcan also be created i there is a need or custom !le ormat or i there are no other

ormats available or that bank1 country. &his customi*ation can be either donethrough modi ying the standard unction modules o an e4isting $MW ormat or



through developing via 5ata Medium %4change %ngine -5M%% . -6owever thisdocument does not deal with customi*ing through 5M%% .

Path: SPRO IMG Financial Accounting (New) Accounts Receivable and Accounts Payable Business T ansactions Outgoing Pay!ents Auto!aticOutgoing Pay!ents Pay!ent Media Ma"e Settings #o Pay!ent Mediu!Fo !ats # o! Pay!ent Mediu! $o "benc%

&he above path can also be accessed through the &. Codes /B$M7 1 /B$M8 1 /B$M91 /B$M:.;et us brie y go through the steps in implementing $MW'

• Create1 change payment medium ormats• #ssign variant to the ormat• #ssign the ormat to payment method

Maintain payment me i!m formats

&he payment medium ormats can be changed according to the user needs in &#

/B$M7. #lso the user can create new ormat by using

,n our illustration the standard "#$ ormat #C6 has been used. &he ormats have been de!ned using unction modules in the orm o events.

"#$ has prede!ned the ollowing events and any customi*ations to the codes haveto be routed through the "ample Function Modules <7 <= 77 87 etc. For instancei there are some changes in %vent 8< the same has to be incorporated in "ampleFunction module in %vent 87. /nce event 8< is reached event 87 will also betriggered.



Maintain 'ariants for payment me i!m formats(

&he variant or the payment medium ormat have to be maintained or thecombination o Company Code > 6ouse Bank. &his has to be done in the &+Code/B$M:.

Assign payment me i!m format to payment metho (,n the & Code /B?C@ select the payment method or the country > assign thepayment medium ormat as per $MW

'

,n the above screen instead o A@se classic payment medium programs we shouldassign it as A@se $MW . &his setting is a pre+re2uisite or BCM unctionality.

)eserve i enti*cation for Cross Payment )!n Payment Me ia(

For the purpose o batch creation we should also con!gure the uni2ue identi!ers. &his is done in & Code /B$M .

&he payment runs with the run ,5 -in F77< beginning with the identi!ers reservedabove are alone considered or batching in the BCM process.

For the payment module select F, #$1#( $ayment $rogram or customers andvendors and create new entries.



&he above illustration means that any run ,5 starting with (B > DB alone isconsidered or BCM batching purposes.



Con*g!re Ban# Comm!nication Management

Be ore looking into the basic con!gurations relevant or BCM we have to !rstactivate BCM using & Code "FW .

Note( &his unction is included in F,E F"CM ,E&%G(#&,/E in %CC =.< with %6$ 8.With release o %6$ :.< "#$ have provided independent business unction or BCM-F,E F"CM BE3

%nsure the bulb is turned /E.

Con*g!ration(

&he relevant settings or BCM can be con!gured in the ollowing path'SPRO IMG Financial Su&&ly '%ain Manage!ent Ban" 'o!!unicationManage!ent

&he above path is re erred in uture sections as SPRO B'M &he individual steps are given in detail below'

Basic settings(

Pat% SPRO B'M Basic Settings Basic Settings #o A&& oval

,n this activity we need to maintain the A(ule Currency A%4change (ate &ypeA5ays resubmission and whether A"ignature is re2uired or not.

)!le C!rrency( For batching rules consisting o various currencies the currencyspeci!ed here is considered as the de ault currency. ,n our illustration it is ,E(.



E+change )ate Type( &his is used to de!ne diferent e4change rates. Hou can usethe average rate or oreign currency translation and the buying and selling rates

or the valuation o oreign currency amounts.

,ays- res!$mission( For resubmission o payments the date o resubmissionrom the current date can be set here. ,n the illustration it is given as A7 which

means that the de ault resubmission date I current date J 7 day.

.ignat!re re/!ire ( , you tick this check+bo4 then the batch approval systemollows a digital signature process. %very time be ore a batch is approved) a pop+upor the user signature appears.

Payment gro!ping

Pat% SPRO B'M Pay!ent G ou&ing

&his is the activity where we maintain the rules or batching the payments. We needto create rules by de!ning a uni2ue (ule ,5 giving a description to it and marking apriority. /nce the rules are prioriti*ed the batching happens according to thepriority set in the rules.

# ter creating and saving the rule the same has to be maintained using the bo4.



&hen we need to maintain the #ttributes to de!ne rules or batches. &he attributescan be selected rom any o the given !elds like #mount vendor business area etcdepending upon the re2uirements o the user.

,n our illustration #mount in ;ocal currency has been used. &his means that anypayment run amount alling within the given rang will orm part o a single batch.

&he same way any number o rules can be ramed to !t the user re2uirements.

We can also set additional criteria apart rom the attributes mentioned above. &wogrouping !elds can be added which will ensure urther batching.

For instance i our #dditional criterion is A"(&GB then the payments are !rstbatched on the basis o #mounts as set earlier and then urther batched based onABusiness #rea -"(&GB .

Payment stat!s management

Pat% SPRO B'M Pay!ent Status Manage!ent

Map e+ternal stat!s to internal stat!s( ,n this activity we can interpret thestatus codes rom the e4ternal world. #ny incoming status message has a codewhich can be mapped to an internal status based on a company code and housebank. , an alert needs to be triggered or an e4ternal status code we must de!nethe alert.

Timeo!t for Batch .tat!s !p ate( ,n this activity we can speci y a ma4imumallowed time interval between two status updates. #n alert will be triggered a terthe allowed time elapses.

Ban# statement monitor

Pat% SPRO B'M Ban" State!ent Monito Settings #o Ban" State!entMonito,n this activity we de!ne the settings or bank statement monitor particular tovarious house banks.

&he above !elds are discussed below'Company code 6ouse Bank #ccount ,5 or which the bank monitor settings arere2uired are to be entered.



Process .tat!s( &he processing status indicates whether the bank statement hasbeen processed correctly. ,t may be (ed Green or Hellow depending upon thestatus. &o set this status tick the check bo4.

,i0erence .tat!s( &he diference status displays whether the bank statement hasthe same balance as the corresponding internal bank account. &o set this statustick the check bo4.

.erial n!m$er stat!s( &he serial number status shows whether the se2uence othe last !ve bank statements is complete. ,n case the same is not complete (edsymbol is displayed in the monitor.

)econciliation stat!s( &he reconciliation status displays whether there are openitems in the internal account.

Interval 1 Interval Unit( &he intervals in which the bank statements are to bee4pected or the corresponding set o Company code house bank > #ccount ,5 aremaintained here. &he interval unit can be either days weeks months or year.For instance i the bank statements are to be updated daily maintain ,nterval asA7 and ,nterval unit as ACalendar 5ays .

2actory Calen ar I,( ,t is used to distinguish between working days and non+working days. ,n the above illustration A,E has been chosen as the actorycalendar ,5 which means that settings relevant or ,ndia will be considered.

Item( &he display position o the account in the bank statement monitor. ,n theabove illustration K,B$/+C,&,C+C#L has been marked as ,tem 7 which means thataccount will be displayed at the top o the bank statement monitor.

)elease strategy

Pat% SPRO B'M Release St ategy &his is where the cru4 o BCM lies because release strategy is the point at whichthe approval work ow comes into place.

A!tomatic payments(Pat% SPRO B'M Release St ategy Ma " ules #o Auto!atic Pay!ents

We also have the option to mark any or all o the rules or automatic payment-without using the approval work ow . &his is done in this step'



#gainst the particular rules i the A#uto check+bo4 is ticked then the batcheswhich all under the speci!ed rule would not ow through the approval system.

For instance in the illustration above i A"%&7 is ticked or A#uto then any batchwith value less than (s.7<<<<< will be marked or automatic payment.

, A5rill down check bo4 is ticked then the batch provides an option or drill downdisplay be ore making payment.

Change an )elease(

Pat% SPRO B'M Release St ategy '%ange and Release

&he work ow comes into use at this stage. Basically the work ow system uses twotypes o ob ects or the approval mechanism N BE3 ,E, and BE3 C/M.

&he change and release procedure makes use o the !rst ob ect -BE3 ,E, while the

additional release procedure uses the other ob ect -BE3 C/M .

&his is called as Kchange and releaseL step because only at this stage the user hasthe option to AChange the batch be ore Areleasing it to the ne4t level o approver

or his approval. ,n the second and later levels the users cannot edit the batch. &hey only have the option to K#pproveL or K(eturnL the batch.

,n the change and release option !rst we assign role to the release steps'

#ny user is treated as a role and work ow is assigned or the particular role. &heob ects pick up the role rom the rule ,5 speci!ed in this step.



&he !elds are e4plained as below'

)elease O$3ect( "ince the change and release unction uses the BE3 ,E, ob ectassign the same in this !eld.

)elease step( &his means the (elease procedure i.e. how many processing stepsare carried out. ,t can be either dual -<7 treble -<8 or 2uadruple -<9 controls.

&his is to be given based on the user re2uirements.<7 in the above illustration indicates that it is a 5ual control which meansACreation plus Aone release step .

"2 )elease .tep( For change and release assign the same as 7st (elease "tep.

)!le( ,denti!es a rule or user determination in the Framework or the $rinciple o5ual Control. ,n this !eld you store the eight+digit numeric ,5 o a rule or userdetermination.

# ter saving the entry select the entry and press Kcreate ruleL icon which takes tothe ne4t screen'

&he ob ects are created using icon while icons denote AeditLAdisplayL AcopyL AdeleteL or AtransportL the ob ect.



Ee4t step is to assign user to the new responsibility.

"elect the responsibility (ight+click on select K#ssign @serL and mention the @ser,5 to map the users to the responsibility.

&he ollowing additional points are to be noted in creating responsibilities'

• Many users can be assigned to one responsibility• @serLs responsibility can be delimited based on time. /nce the validity period

lapses the ob ect wonLt take any efect.• $riority can be assigned to similar ob ects• @sers1 responsibilities can be deleted a ter creation• #part rom users the ob ect can also be assigned to Work center ob

position etc.

A itional )elease(

Pat% SPRO B'M Release St ategy Additional Release Ste&s

,n Ade!ne release procedure we maintain the basic data relating to the BE3 C/Mob ect as to whether the release procedure is 5ual treble or 2uadruple and how therelease work ow will be run.

• , you choose A#lways you must also select a release procedure or allrelease ob ects.

• , you choose AConditional you can diferentiate the release o the releaseob ects according to release procedures and release reasons.



/nce the settings are saved in the main screen o #ssign release procedure choose option to view all the conditions speci!ed.

&he above illustration means that the $rinciple o 5ual control is adopted.

#nd i the batch value alls between (s.7 lakh and (s.7< ;akhs then its own to(elease reason 7. , the value is between (s.7< ;akhs and (s. < ;akhs batch owsto (elease reason 8.

#ssign (ole to release steps in the additional release steps unction is the same ase4plained in Change and release unction.

Assign 4or#5o4 to release proce !re(,n this activity you can assign a release work ow and a release procedure work owto every release procedure o a release ob ect. &he release work ow reali*es thetechnical processing o the release in the system. &he release procedure work owsreali*e the technical processing o the various release procedures -such as theprinciple o treble control in the system.

With this we come to the end o all necessary con!gurations or BCM.

,igital signat!res(

,n case there is a need or digital signatures then customi*e these relevantsettings.



Pat% SPRO B'M Basic settings Basic settings #o a&& oval

@nder Basic settings tick the check bo4

&hen make necessary settings as below'

@nder Basis settings give necessary authori*ation to the users who will orm part o the BCM approval process.

&hen the ne4t step is to speci y signature method'

"#$ ofers 8 signature methods'

"ystem "ignature' # ter the user has authenticated himsel or hersel with logondata the system uses a digital signature.

@ser "ignature' &he user writes the digital signature with his or her own personalkey. #n e4ternal security product must be installed that implements the "#$ ""F

inter ace.

For our illustration purposes system signature with authori*ation by "#$ user ,51password is considered. &his means that the same "#$ user ,5 password which isconsidered at the time o login by the user is used as transaction ,51 password atthe time o approving batches.

/nce the user approves > presses the save icon the digital signature is prompted'

Documents

Bank Communication Management Config