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Annual performance reviewWORKSHOP
1-4 March 2009Bangkok, Thailand
Loan and Grant Administration
Key Achievements
Disbursement/processing of approximately USD111.10m out of USD 121.85m
- Loans, Loan Component Grants and DSF Grants - Withdrawal Processed 289 - Average processing time 24days IFAD, within Asia Pacific Division
14days.
Procurement - Approximately 60-70 cases - Processing Time 14-25 days (data is varied) Fiduciary Responsibilities - Covering Financial Management, Procurement, Audit and also Loan
Compliances structured and covered as part of Aid Memoir.
Average Processing Time
Loan and Grant Administration
Average Processing Time
0
5
10
15
20
25
567-
BD
609-
BD
644-
BD
681-
BD
681-
BD
725-
BD
SU
PP
L N
L65
9-B
T78
0-B
T48
3-C
N51
7-C
N55
2-C
N60
0-C
N63
4-C
N67
3-C
N70
9 C
N53
9-ID
444-
IN50
6-IN
538-
IN58
5-IN
624-
IN66
2-IN
682-
IN96
7-IN
gra
ntG
B-5
85-I
N55
1-K
H62
3-K
HD
SF
800
5-K
HD
SF
-800
5D
SF
-800
5 K
HD
SF
-800
5-D
SF
-801
1-55
3-K
P58
6-LA
660-
LA49
3-LK
664-
LK66
5-LK
665L
K/7
81LK
712-
LK59
2-M
N56
7-N
P57
6-N
P62
3-K
H64
6-N
P72
7-N
PD
SF
-801
7-N
P47
4-P
H57
7-P
H66
1-P
HG
rant
No.
425-
PK
453-
PK
492-
PK
554-
PK
625-
PK
727-
PK
578-
VN
647-
VN
701-
VN
741-
VN
BD BT CN ID IN KH KPLA LK MN NP PH PK VN
Drop Page Fields Here
Count of Time in PI (Working Days)
Country LOAN NO.
Drop Series Fields Here
WA Volume by Country/ Projects
Loan and Grant Administration
WAs by Country/Project
0
5
10
15
20
25
30
35
567-
BD
609-
BD
644-
BD
681-
BD
681-
BD
725-
BD
SU
PP
L N
L65
9-B
T78
0-B
T48
3-C
N51
7-C
N55
2-C
N60
0-C
N63
4-C
N67
3-C
N70
9 C
N53
9-ID
444-
IN50
6-IN
538-
IN58
5-IN
624-
IN66
2-IN
682-
IN96
7-IN
gra
ntG
B-5
85-I
N55
1-K
H62
3-K
HD
SF
800
5-K
HD
SF
-800
5D
SF
-800
5 K
HD
SF
-800
5-D
SF
-801
1-55
3-K
P58
6-LA
660-
LA49
3-LK
664-
LK66
5-LK
665L
K/7
81LK
712-
LK59
2-M
N56
7-N
P57
6-N
P62
3-K
H64
6-N
P72
7-N
PD
SF
-801
7-N
P47
4-P
H57
7-P
H66
1-P
HG
rant
No.
425-
PK
453-
PK
492-
PK
554-
PK
625-
PK
727-
PK
578-
VN
647-
VN
701-
VN
741-
VN
BD BT CN ID IN KH KPLA LK MN NP PH PK VN
Drop Page Fields Here
Sum of WA Count
Country LOAN NO.
Drop Series Fields Here
Loan and Grant Administration
Issues
- Limited understanding of key provisions of the Loan Agreement, Loan Amendments, Appraisal Report and Procurement Guidelines
- WA volume is rather higher, Non regular submission, missing documentation, lack of clarity of expenditures incurred.
- limited ability to link expenditures to procurement plans and AWPBs
- Category Allocations and Costabs not well defined (to be improved in quality of design and also in the preparation of Loan Agreements)
Loan and Grant Administration
Issues
- Follow up from both IFAD and also Projects on agreed actions and commitments on Fiduciary matters in Project Supervision. What actions have been taken?
- Key requirement of Audit reports and also follow up and resolution of audit observations. Responses received only when requested.
- Procurement Plans and Contract Registers (Logs) not available – Could we make this available online.
- IFADs need to improve turn around time on procurement decision. What can we do to improve this.
- IFAD to start reviewing procurement management as part of supervision under
its fiduciary responsibility. - IFAD and Project to think of solution to list or capture key decision and
recommendation where it could be easily accessed and followed up