Baldwin County Public Schools - Operations … · Web viewSuspicious Incidents 100 Teacher Evacuation Report 101 Athletic Venues 102 Conclusion 103 Statement of Commitment Consistent

Baldwin County High School

Crisis Management Plan

PrincipalCraig Smith

Assistant PrincipalsTyra BakerArnold Cox

Zack Wigstrom

1 Tiger Drive, Bay Minette, Alabama 36507(251) 937-2341

Revision 5/25/14

Table of Contents

Statement of Commitment 1School Safety Planning Committee 2Emergency Contact Numbers 3Emergency and First Aid Supplies 4 Staff Skills and Inventory 5Maps 6Aerial Photograph 7Evacuation Map 8-9Fire Extinguisher Locator Map 10-11 Fire Pull Station Map 12-13Electrical/Water Shut-off Map 14-15AED Locator Map 16Campus Emergency Assignment Worksheet 17-18School Incident Command System 19Command Section Responsibilities 20-25Operations Section Responsibilities 26-42Planning Section Responsibilities 43-46Logistics Section Responsibilities 47-50Finance/Admin. Section Responsibilities 51-53Student Care Responsibilities 54-56Analysis of Identified Hazards 57-58Crisis Management 59Evacuation Procedures 60Evacuation Responsibilities 61 Severe Weather Procedures 62Location to Shelter 63Lockdown Procedures 64-66School Door Security 67Emergency Evacuation Off-Campus 68-69Emergency/Early Dismissal 70Bomb Threat 71-72Intruder or Active Aggressor 73Shooting on Campus 74-75Weapon on Campus 76Critical Medical Emergency 77Death of a Student/Staff Member 78Suicide 79-80Automatic External Defibrillator (AED) 81Rape or Sexual Assault 82Hostage Situation 83After Care/Recovery 84Fighting or Riot 85Missing or Runaway Child 86

Kidnapping 87Bus or Car Accident 88Alcohol or Drugs 89Utility Emergency 90-91Chemical or Toxic Spills 92Plane Crash 93Hurricane 94Flood 95Earthquake 96Sufficient Resources for 72 Hours 97Training for School Staff/Students 98Multi Drill Response Report 99Suspicious Incidents 100Teacher Evacuation Report 101Athletic Venues 102Conclusion 103

Statement of Commitment

Consistent with the Baldwin County Board of Education’s commitment to school safety, and in order to make every effort to ensure the safety of our students and all school employees and volunteers, Baldwin County High School has developed the following comprehensive crisis management plan. We have encouraged the involvement of many different local and state agencies to provide their expertise in the construction of this plan. We at Baldwin County High School will constantly review and revise our plan as needed for the continued safety of our students in our ever-changing environment.

Crisis Management Planning Committee Members

Craig Smith School AdministrationTyra BakerArnold CoxZack Wigstrom

Leigh Blascheck School CounselorsErica FordBooker Bethea

Tom Casalaro Social Worker

Peter Bezeredi TeachersAlan BlackmonJohnathan CrawfordMatt BeckettJennifer GardnerKyle HunterVickie LockeNathan McDanielDonna SteeleCaroline Valentino

Robert Brown Building and Grounds

Debbie Watson School Nurse

Janice Stacey Food Services

Shirley Tolbert Executive Secretary

Elizabeth McMillian Bookkeeper

Officer Lamey Law Enforcement

Michael Minchew Fire Department

Mitchell Sims EMAScott Wallace

David Cox School Board

Tina Covington Parent 295-0304

Emergency Contact Numbers

Fire, Police, Sherriff, Ambulance 911

Bay Minette Police Dept. 580-2542

Bay Minette Fire Dept. 580-1618

Alabama Power 937-5780

Baldwin EMC 989-6247

Baldwin Co. Sherriff’s Office 937-0202

Emergency Management Agency 972-6806

Alabama Highway Patrol 660-2300

Federal Bureau of Investigations 438-3674

North Baldwin Hospital 937-5521

Poison Control 800-462-0800

BCBOE Superintendent (Alan Lee) 937-0308

BCBOE Executive Principal (Don Blanchard) 580-1600

BCBOE Central Office 937-0306

BCBOE Director of Planning 580-1896

BCBOE Transportation 580-1894

BCBOE Director of Communications 937-0324

Dept. of Human Resources 937-0306

School Counselor (Erica Ford) 367-1714

Building and Grounds (Robert Brown) 370-4813

Craig Smith, Principal 802-0612

Building Safety Coordinator (Zack Wigstrom ) 979-5437

Emergency and First Aid Supplies

Emergency and first aid supplies are necessary when a disaster of any nature occurs. Baldwin County High School has its own supplies, which are kept in the nurse’s office (corner office of library). These items are inventoried on a routine basis.

Sheets PillowsBlankets FlashlightBatteries Wet WipesRadio GauzeTape TweezersIce Packs Sewing NeedlesDisposable Gloves CPR MouthpiecesSponges AlcoholBand-aids ScissorsSterile Water BandagesAce Bandages SlingsSharps Container Steri-stripsFace Masks Eye Wash

We are fortunate enough to have a full-time nurse on the premises to help with any such injuries we might have.

Each classroom teacher is also given a universal precautions packet to keep in his or her classroom. Items in these bags include the following:

GlovesBandagesPaper TowelsMaskSugar Packets

Baldwin County High Staff Skills & Inventory

During any disaster situation, it is important to be able to draw from all available resources. The special skills, training, and capabilities of the staff will play a vital role in their ability to cope with the effects of any disaster incident, and they will be of paramount importance during and after a major or catastrophic disaster.

In the Spring of 2014 a survey will be given to pinpoint those staff members with equipment and needed special skills. The information gathered from the survey will be added to this plan.

Maps

Maps of our campus are included in our plan. Baldwin County High School is a large campus with outer buildings to house our athletic departments. We are providing maps for general purposes, such as room numbers, as well as detailed maps that will show the precise location of fire extinguishers, water and electrical shut off valves and emergency exits. These maps should be reviewed by the faculty and staff on a routine basis to keep current of such locations. Our most important map is our evacuation map. This map is to be displayed in each classroom, office, hallway, and common area. Teachers will make sure their students understand the evacuation route from their room’s location. An aerial map of our building and grounds is included as well for use in unforeseen situations.

Aerial Photograph

CAMPUS EMERGENCY ASSIGNMENT WORKSHEET

Position Staff Assigned Alternate Personnel

Incident CommanderCraig Smith

1. Zack Wigstrom2. Arnold Cox

Safety OfficerZack Wigstrom

1. Arnold Cox2. Tyra Baker

Public Information OfficerTyra Baker

1. Terry Wilhite2.

Liaison OfficerArnold Cox

1. Nathan McDaniel2.

Operations Section ChiefArnold Cox

1. Caroline Valentino2.

Site Facility Check/Security Robert BrownMatt Howard

1. Caroline Valentino2.

Search and Rescue Team(S&R) Leader Col. O’Merra

1. Brad Middleton2.

S&R Team #1 MemberAlan Blackmon

1. Johnathan Crawford2.

S&R Team #2 MemberNathan McDaniel

1. Adam Wallace2.

Medical Team LeaderDebbie Watson

1. Cassie Gibson2.

TriageSgt. Davis

1. Tabatha Shell2.

TreatmentCaroline Valentino

1. Jennifer Gardner2.

Psychological First AidAll Counselors

1.2.

MorgueBay Minette Police

Department

1.2.

Student Care DirectorJennifer Gardner

1. Becky Ganey2.

Student Release CoordinatorSonya Easley

1. Shirley Anderson2.

Form SP-41

CAMPUS EMERGENCY ASSIGNMENT WORKSHEET

Position Staff Assigned Alternate Personnel

Planning Section Chief Vickie Locke1. Donna Steele2.

DocumentationShelia McKibbon

1. Marsha Strickland2.

Situation AnalysisMary Beasley

1. Michelle Hall2.

Logistics Section Chief Jay Koziol1. Marianna Baker2.

Supplies/FacilitiesJason Dempsey

1. Jason Barnett2.

StaffingJohn Calley

1. Brad Middleton2.

CommunicationsCherri Wiggins

1. Marcus Wills2.

Finance/Administration Section Chief Shirley Tolbert

1.2.

TimekeepingJackie Reynolds

1.2.

PurchasingElizabeth Shakleford

1.2.

Form SP-41

School Incident Command System (ICS)

Incident Commander(Principal/Administrator/Law Enforcement/Fire/EMT/etc)

Public Information Officer(English Teacher) Safety Officer

(PE/Health Teacher)

Liaison Officer(Assistant Principal)

Operations Chief(Science Teacher)

Planning Chief(History Teacher)

Logistics Chief(Social Science Teacher)

Finance/Administration Chief

(Math Teacher)

Student Care

Medical

Search & Rescue

Site/Facility Security

Situation Analysis

Documentation

Communications

Staffing

Supplies/Facilities

Purchasing

Timekeeping

NOTE: Assign according to need, staff availability, and staff training. Provide each member assigned to ICS a copy of the position requirements. (Appendix C, Forms SP-11 through SP-36) Do not activate the Finance/Administration section unless directed by the System/District.

Student Release

COMMAND SECTION: INCIDENT COMMANDER

Responsibilities: The Incident Commander is solely responsible for emergency/disaster operations and shall remain at the Command Post to observe and direct all operations.

Ensure the safety of students, staff, and others on campus. Lead by example: your behavior sets tone for staff and students.

Start-up Actions: Obtain your personal safety equipment (i.e., hard hat, vest, clipboard with job description sheet).

Assess the type and scope of emergency.

Determine the threat to human life and structures.

Implement the emergency plan and hazard-specific procedures.

Develop and communicate an incident action plan with objectives and a timeframe to meet those objectives.

Activate functions and assign positions as needed.

Fill in the Incident Assignments form.

Appoint a backup or alternate Incident Commander (as described in the emergency plan).

Ongoing OperationalDuties:

Continue to monitor and assess the total school situation: View the site map periodically for search and rescue progress and

damage assessment information. Check with chiefs for periodic updates. Reassign personnel as needed.

Report (through Communications) to the school district on the status of students, staff, and facility as needed (Site Status Report).

Develop and communicate revised incident action plans as needed.

Begin student release when appropriate.

NOTE: No student should be released until student accounting is complete. Never send students home before the end of the regular school day unless directed by the superintendent, except at the request of parent/guardian.

Authorize the release of information.

Utilize your backup; plan and take regular breaks (5-10 minutes per hour). During break periods, relocate away from the Command Post.

Plan regular breaks for all staff and volunteers. Take care of your caregivers!

Release teachers as appropriate and per district guidelines. (By law, during a disaster, teachers become disaster workers.)

Remain on and in charge of your campus until redirected or released by

Form SP-11

COMMAND SECTION: INCIDENT COMMANDERthe superintendent.

COMMAND SECTION: INCIDENT COMMANDER (Continued)

Closing Down: Authorize deactivation of sections, branches, or units when they are no longer required.

At the direction of the superintendent, deactivate the entire emergency response. If the fire department or other outside agency calls an “all clear,” contact the district before taking any further action.

Ensure that any open actions not yet completed will be taken care of after deactivation.

Ensure the return of all equipment and reusable supplies to Logistics.

Close out all logs. Ensure that all logs, reports, and other relevant documents are completed and provided to the Documentation Unit.

Announce the termination of the emergency and proceed with recovery operations if necessary.

Command PostEquipment/Supplies:

Campus map

Master keys

Staff and student rosters

Disaster response forms

Emergency plan

Duplicate rosters (two sets)

Tables and chairs (if Command Post is outdoors)

Vests (if available)

Job description clipboards

Command Post tray (pens, etc.)

School district radio

Campus two-way radios

AM/FM radio (battery)

Bullhorn

Form SP-11

COMMAND SECTION: SAFETY OFFICER

Responsibilities: The Safety Officer ensures that all activities are conducted in as safe a manner as possible under the existing circumstances.

Start-Up Actions: Check in with the Incident Commander for a situation briefing.

Obtain necessary equipment and supplies from Logistics.

Put on a position identifier, such as a vest, if available.

Open and maintain a position log. Maintain all required records and documentation to support the history of the emergency or disaster. Document: Messages received. Action taken. Decision justification and documentation. Requests filled.

Operational Duties: Monitor drills, exercises, and emergency response activities for safety.

Identify and mitigate safety hazards and situations.

Stop or modify all unsafe operations.

Ensure that responders use appropriate safety equipment.

Think ahead and anticipate situations and problems before they occur.

Anticipate situation changes, such as cascading events, in all planning.

Keep the Incident Commander advised of your status and activity and on any problem areas that now need or will require solutions.

Closing Down: When authorized by the Incident Commander, deactivate the unit and close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Return equipment and reusable supplies to Logistics.

Equipment/Supplies Vest or position identifier if available

Hardhat if available

Clipboard, paper, and pens

Two-way radio if available

Form SP-12

COMMAND SECTION: PUBLIC INFORMATION OFFICER (PIO)

Personnel: Available staff with assistance from available volunteers

Policy: The public has the right and need to know important information related to an emergency/disaster at the school site as soon as it is available.

The PIO acts as the official spokesperson for the school site in an emergency situation. If a school district PIO is available, he/she will be the official spokesperson. A school site-based PIO should be used only if the media is on campus and the district PIO is not available.

News media can play a key role in assisting the school in getting emergency/disaster-related information to the public (parents).

Information released must be consistent, accurate, and timely.

Start-Up Actions: Determine a possible “news center” site as a media reception area (located away from the Command Post and students). Get approval from the Incident Commander.

Identify yourself as the PIO (by vest, visor, sign, etc.)

Consult with the district PIO to coordinate information release.

Assess the situation and obtain a statement from the Incident Commander. Tape-record it if possible.

Advise arriving media that the site is preparing a press release and the approximate time of its issue.

Open and maintain a position log of your actions and all communications. If possible, tape media briefings. Keep all documentation to support the history of the event.

Operational Duties:

Keep up to date on the situation.

Statements must be approved by the Incident Commander and should reflect: Reassurance (EGBOK— “Everything’s going to be OK.”) Incident or disaster cause and time of origin. Size and scope of the incident. Current situation—condition of school site, evacuation

progress, care being given, injuries, student release location, etc. Do not release any names.

Resources in use. Best routes to the school, if known and if appropriate. Any information the school wishes to be released to the public.

Form SP-13

COMMAND SECTION: PUBLIC INFORMATION OFFICER (PIO)

Operational Duties(Continued):

Read statements if possible.

When answering questions, be complete and truthful, always considering confidentiality and emotional impact. Avoid speculation, bluffing, lying, talking “off the record,” arguing, etc. Avoid using the phrase “no comment.”

Remind school staff and volunteers to refer all questions from the media or waiting parents to the PIO.

Update information periodically with the Incident Commander.

Ensure that announcements and other information are translated into other languages as needed.

Monitor news broadcasts about the incident. Correct any misinformation heard.

Closing Down: At the Incident Commander’s direction, release PIO staff when they are no longer needed. Direct staff members to sign out through Timekeeping.


Close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Equipment/Supplies:

Public information kit consists of: ID vest Battery-operated AM/FM radio Paper/pencils/marking pens Scotch tape/masking tape Scissors School site map(s) and area maps

8-l/2 x 11 handouts Laminated poster board size for display

Forms: Disaster Public Information Release Work Sheet Sample Public Information Release School Profile or School Accountability Report Card (SARC)

Form SP-13

COMMAND SECTION: LIAISON OFFICER

Responsibilities: The Liaison Officer serves as the point of contact for agency representatives from assisting organizations and agencies outside the school district and assists in coordinating the efforts of these outside agencies by ensuring the proper flow of information.


Determine your personal operating location and set it up as necessary.

Obtain the necessary equipment and supplies from Logistics.


Open and maintain a position log. Maintain all required records and documentation to support the history of the emergency or disaster.

Operational Duties: Brief agency representatives on the current situation, priorities, and incident action plan.

Ensure coordination of efforts by keeping the Incident Commander informed of agencies’ action plans.

Provide periodic update briefings to agency representatives as necessary.

Closing Down: At the Incident Commander’s direction, deactivate the Liaison Officer position and release staff no longer needed. Direct staff members to sign out through Timekeeping.


Close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Equipment/Supplies: Vest or position identifier, if available.

Two-way radio if available.

Clipboard, paper, and pens.

Form SP-14

OPERATIONS SECTION: OPERATIONS SECTION CHIEF

Responsibilities: The Operations Chief manages the direct response to the disaster, which can include: Site Facility Check/Security

Search and Rescue

Medical

Student Care

Student ReleaseStart-Up Actions: Check in with the Incident Commander for a situation briefing.


Put on a position identifier, such as a vest, if available.Operational Duties: Assume the duties of all operations positions until staff are available

and assigned.

As staff members are assigned, brief them on the situation, and supervise their activities, using the position checklists.

If additional supplies or staff are needed for the Operations Section, notify Logistics. When additional staff arrive, brief them on the situation, and assign them as needed.

Coordinate search and rescue operations if it is safe to do so. Appoint an S&R Team Leader to direct operations if necessary.

As information is received from operations staff, pass it on to situation analysis and/or the Incident Commander.

Inform the Planning Section Chief of operations tasks and priorities.

Make sure that operations staff are following standard procedures, using appropriate safety gear, and documenting their activities.

Schedule breaks and reassign staff within the section as needed.Closing Down: At the Incident Commander’s direction, release Operations staff no

longer needed. Direct staff members to sign out through Timekeeping.


When authorized by the Incident Commander, deactivate the section and close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Equipment/Supplies:

Vest or position identifier if available.

S&R equipment.

Two-way radio.

Job description clipboard, paper, and pens.

Maps: Search and rescue maps. Large campus map.

Form SP-15

OPERATIONS SECTION: OPERATIONS SECTION CHIEF

Form SP-15

OPERATIONS SECTION: SITE FACILITY CHECK/SECURITY

Personnel: Staff as assigned. Work in pairs.Responsibilities: Take no action that places you in danger.Start Up Actions: Wear hardhat and orange identification vest if available.

Take appropriate tools, job description clipboard, and radio.

Put batteries in flashlight if necessary.Operational Duties: As you complete the following tasks, observe the campus and report any

damage by radio to the Command Post.

Remember: If you are not acknowledged, you have not been heard. Repeat your transmission, being aware of other simultaneous transmissions.

Lock gates and major external doors.

Locate, control, and extinguish small fires as necessary.

Check gas meter and, if gas is leaking, shut down the gas supply.

Shut down electricity only if building has clear structural damage or advised to do so by Command Post.

Post yellow caution tape around damaged or hazardous areas.

Verify that the campus is “locked down” and report the same to the Command Post.

Advise the Command Post of all actions taken for information and proper logging.

Be sure that the entire campus has been checked for safety hazards and damage.

No damage should be repaired before full documentation, such as photographs and video evidence, is complete unless the repairs are essential to immediate life-safety.

Route fire, rescue, and police, as appropriate.

Direct all requests for information to the Public Information Officer.Closing Down: Return equipment and reusable supplies to Logistics.

When authorized by the Incident Commander, close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Equipment/Supplies:

Vest, hardhat, works gloves, and whistle.

Campus two-way radio, master keys, and clipboard with job description.

Bucket or duffel bag with goggles, flashlight, dust masks, yellow caution tape, and shutoff tools—for gas and water (crescent wrench).

Form SP-16

OPERATIONS SECTION: SEARCH AND RESCUE (S&R) TEAM LEADER

Safety Rules: Use the buddy system: Assign a minimum of two persons to each team.Take no action that might endanger you. Do not work beyond your expertise. Use appropriate safety gear. Size up the situation first. Follow all operational and safety procedures.

Start-up Actions: Obtain all necessary equipment from container. (See list below.)

Obtain a briefing from Operations Chief, noting known fires, injuries, or other situations requiring response.

Assign teams based on available manpower, minimum two persons per team.

Operational Duties: Perform a visual and radio check of the outfitted team leaving the Command Post. Teams must wear sturdy shoes and safety equipment.

Record names and assignments before deploying teams.

Dispatch teams to known hazards or situations first, then to search the campus using specific planned routes. Send a specific map assignment with each team.

Remain at the Command Post in radio contact with S&R Teams.

Record all teams’ progress and reports on the site map, keeping others at the Command Post informed of problems. When a room is reported clear, mark a “C” on the map.

If injured students are located, consult the Operations Section Chief for response. Utilize Transport teams, or send a First Aid Team.

Record the exact location of damage and a triage tally (I=immediate, D=delayed, DEAD=dead) on the map.

Keep radio communication brief and simple. No codes.


Closing Down: Record the return of each S&R team. Direct them to return equipment and report to Logistics for additional assignment.

Provide maps and logs to the Documentation Unit.Equipment/Supplies:

Vest, hardhat, work and latex gloves, and whistle with master keys on a neck lanyard. One team member should wear a first aid backpack.

Campus two-way radio and clipboard with job description and map indicating the search plan.

Bucket or duffel bag containing goggles, flashlight, dust masks, pry bar, grease pencil, pencils, duct tape, and masking tape.

Form SP-17

Safety: Use the buddy system: Ensure that each team has been assigned a minimum of two persons.

Take no action that might endanger you. Do not work beyond your expertise. Use appropriate safety gear. Size up the situation first.Follow all operational and safety procedures.

Start-up Actions: Obtain all necessary equipment from the container. (See list below.) You must wear sturdy shoes and long sleeves. Put batteries in the flashlight.

Check in at the Command Post for assignment.

Operational Duties: Report gas leaks, fires, or structural damage to the Command Post immediately upon discovery. Shut off gas or extinguish fires if possible.

Before entering a building, inspect the complete exterior of the building. Report structural damage to the team leader. Use yellow caution tape to barricade hazardous areas. Do not enter severely damaged buildings. If you are in doubt about your safety, DO NOT ENTER!

If the building is safe to enter, search the assigned area (following the map) using an orderly pattern. Check all rooms. Use chalk or grease pencil to mark a slash on the door when entering a room. Check under desks and tables. Search visually and vocally. Listen. When leaving each room, complete the slash to form an “X” on the door. Report by radio to the Command Post that the room has been cleared (e.g. “Room A-123 is clear.”).


When an injured victim is located, transmit the location, number, and condition of the injured to the Command Post. Do not use names of students or staff. Follow directions from the Command Post.

Record the exact location of damage and triage tally (I=immediate, D=delayed, DEAD=dead) on the map and report the information to the Command Post.

Keep radio communication brief and simple. Do not use codes.Closing Down: Return equipment to Logistics. Provide maps and logs to the

Documentation Unit.

Equipment/Supplies:

Vest, hardhat, work and latex gloves, and whistle with master keys on a neck lanyard. One member of the team should wear a first-aid backpack.

Campus two-way radio and clipboard with job description and map indicating the search plan.

Bucket or duffel bag containing goggles, flashlight, dust masks, pry bar, grease pencil, pencils, duct tape, and masking tape.

OPERATIONS SECTION: MEDICAL TEAM LEADERResponsibilities: The Medical Team Leader is responsible for providing emergency

medical response, first aid, and counseling. He or she informs the Operations Chief or Incident Commander when the situation requires health or medical services that staff cannot provide and ensures that appropriate actions are taken in the event of deaths.

Start-Up Actions: Establish scope of disaster with the Incident Commander and determine probability of outside emergency medical support and transport needs.

Make personnel assignments. If possible, assign a minimum of two people to triage, two to immediate treatment, two to delayed treatment, and two to psychological treatment.

Set up a first-aid area in a safe place (upwind from the emergency area if the emergency involves smoke or hazardous materials), away from students and parents, with access to emergency vehicles. Obtain equipment and supplies from the storage area.

Assess available inventory of supplies and equipment.

Review safety procedures and assignments with personnel.

Establish a point of entry (“triage”) into the treatment area.

Establish “immediate” and “delayed” treatment areas.

Set up a separate psychological first aid area if staff levels are sufficient.

Operational Duties:

Oversee the assessment, care, and treatment of patients.

Ensure caregiver and rescuer safety: Ensure that they use latex gloves for protection from body fluids and new gloves for each new patient.

Make sure that accurate records are kept.

Provide personnel to respond to injuries in remote locations or request a Transport Team from Logistics.

If needed, request additional personnel from Logistics.

Brief newly assigned personnel.

Report deaths immediately to the Operations Section Chief.

Keep the Operations Section Chief informed of the overall status.

Set up a morgue, if necessary, in a cool, isolated, secure area. Follow the guidelines established in the plan.

Stay alert for communicable diseases and isolate appropriately.

Consult with the Student Care Director regarding health care, medications, and meals for students with known medical conditions (e.g., diabetes, asthma, etc.).

Form SP-19

OPERATIONS SECTION: MEDICAL TEAM LEADER

Closing Down: At the Incident Commander’s direction, release medical staff that are no longer needed. Direct staff members to sign out through Timekeeping.


When authorized by the Incident Commander, deactivate the section and close out all logs. Provide the logs and other relevant documents to the Documentation Unit.

Equipment/Supplies:

First-aid supplies. (See the list on the following page.)


Stretchers

Vests, if available

Tables and chairs

Staff and student medication from the Health Office

Forms: Notice of First Aid Care Medical Treatment Victim Log

Masking tape

Marking pens

Blankets

Quick reference medical guides

Ground cover/tarps

Form SP-19

OPERATIONS SECTION: MEDICAL TEAM LEADERRecommended First-Aid Supplies:

4 x 4" compress: 1000 per 500 students

8 x 10" compress: 150 per 500 students

Kerlix bandaging: 1 per student

Ace wrap: 2-inch: 12 per campus4-inch: 12 per campus

Triangular bandage: 24 per campus

Cardboard splints: 24 each of small, medium, large.

Steri-strips or butterfly bandages: 50 per campus

Aqua-Blox (water) cases (for flushing wounds, etc.):

0.016 x students + staff = # cases

Bleach: 1 small bottle

Plastic basket or wire basket stretchers or backboards: 1.5 per 100 students

Scissors, paramedic: 4 per campus

Tweezers: 3 assorted per campus

Triage tags: 50 per 500 students

Vinyl Powder or Powder Free gloves: 100 per 500 students

Oval eye patch: 50 per campus

Tapes: 1" cloth: 50 rolls/campus2" cloth: 24 per campus

Dust masks: 25 per 100 students

Disposable blanket: 10 per 100 students

First Aid Books: 2 standard and 2 advanced per campus

Space blankets: 1 per student and staff

Heavy duty rubber gloves: 4 pair

Form SP-19

OPERATIONS SECTION: MEDICAL TEAMPersonnel: First-aid trained staff and volunteers

Responsibilities: Use approved safety equipment and techniques.

Start-Up Actions: Obtain and wear personal safety equipment including latex gloves.

Check with the Medical Team Leader for assignment.

Operational Duties:

Administer appropriate first aid.

Keep accurate records of care given.

Continue to assess victims at regular intervals.

Report deaths immediately to the Medical Team Leader.

If and when transportation is available, do a final assessment and document on the triage tag. Keep and file records for reference—do not send any records with the victim.

A student’s emergency card must accompany each student removed from campus to receive advanced medical attention. Send an emergency out-of-area phone number if available.

Triage Entry Area:

The triage area should be staffed with a minimum of two trained team members, if possible.

One member confirms the triage tag category (red, yellow, and green) and directs to the proper treatment area. Should take 30 seconds to assess—no treatment takes place here. Assess if not tagged.

Second team member logs victims’ names on form and sends the forms to the Command Post as completed.

Treatment Areas (“Immediate and Delayed”)

Treatment areas should be staffed with a minimum of two team members per area if possible. One member completes secondary head-to-toe assessment.

Second member records information on the triage tag and on-site treatment records.

Follow categories: Immediate, Delayed, Dead

+ When using the two-way radio, do not use the names of the injured or dead.

Form SP-20

OPERATIONS SECTION: MEDICAL TEAMClosing Down: Return equipment and unused supplies to Logistics.

Clean up first-aid area. Dispose of hazardous waste safely.

Complete all paperwork and turn it in to the Documentation Unit.

Equipment/Supplies:

First-aid supplies (See the list on the following page.)


Stretchers

Vests if available

Tables and chairs

Staff and student medication from health office

Forms: Notice of First-Aid Care Medical Treatment Victim Log

Marking pens

Blankets

Quick reference medical guides

Ground cover/tarps

Form SP-20

Operations Section: Medical Branch Morgue

Personnel: To be assigned by the Operations Section Chief if needed.

Start-Up Actions: Check with the Operations Section Chief for direction.

If directed, set up a morgue area. Verify: Tile, concrete, or other cool floor surface Accessible to Coroner’s vehicle Remote from the assembly area Security: Keep unauthorized persons out of the morgue. Maintain a respectful attitude.

Operational Duties:

After pronouncement or determination of death:

Confirm that the person is actually dead.

Do not move the body until directed by the Command Post.

Do not remove any personal effects from the body. Personal effects must remain with the body at all times.

As soon as possible, notify the Operations Section Chief, who will notify the Incident Commander, who will attempt to notify law enforcement authorities of the location and, if known, the identity of the body. Law enforcement personnel will notify the Coroner.

Keep accurate records and make them available to law enforcement and/or the Coroner when requested.

Write the following information on two tags: Date and time found. Exact location where found. Name of decedent if known. If identified—how, when, by whom. Name of person filling out tag.

Attach one tag to body.

If the Coroner’s Office will not be able to pick up the body soon, place the body in a plastic bag and tape securely to prevent unwrapping. Securely attach the second tag to the outside of the bag. Move the body to the morgue.

Place any additional personal belongings found in a separate container and label as above. Do not attach to the body—store separately near the body.

Form SP-21

Operations Section: Medical Branch Morgue

Closing Down: After all bodies have been picked up, close down the Morgue.

Return equipment and unused supplies to Logistics.

Clean up the area. Dispose of hazardous waste safely.

Complete all paperwork and turn in to the Documentation Unit.

Equipment/Supplies:

Tags

Pens/pencils

Plastic trash bags

Duct tape

Vicks VapoRub

Plastic tarps

Stapler

2" cloth tape

Form SP-21

OPERATIONS SECTION: STUDENT CARE

Personnel: Classroom teachers, substitute teachers, and staff as assigned.

Responsibilities: Ensure the care and safety of all students on campus except those who are in the medical treatment area.

Start-Up Actions: Wear an identification vest, if available.

Take a job description clipboard and radio.

Check in with the Operations Section Chief for a situation briefing.

Make personnel assignments as needed.

If evacuating: Verify that the assembly area and routes to it are safe. Count or observe the classrooms as they exit, to make sure

that all classes evacuate. Initiate the set-up of portable toilet facilities and hand-

washing stations.

Operational Duties: Monitor the safety and well being of the students and staff in the assembly area.

Administer minor first aid as needed.

Support the Student Release process by releasing students with the appropriate paperwork.

When necessary, provide water and food to students and staff.

Make arrangements for portable toilets if necessary, ensuring that students and staff wash their hands thoroughly to prevent disease.

Make arrangements to provide shelter for students and staff.

Arrange activities and keep students reassured.

Update records of the number of students and staff in the assembly area (or in the buildings).

Direct all requests for information to the PIO.

Form SP-22

OPERATIONS SECTION: STUDENT CARE

Closing Down: Return equipment and reusable supplies to Logistics.

When authorized by the Incident Commander, close out all logs. Provide logs and other relevant documents to the Documentation Unit.

Equipment/Supplies:

Vest

Clipboard with job description

Ground cover, tarps

First-aid kit

Student activities: books, games, coloring books, etc.

Forms: Student Accounting Notice of First-Aid Care

Campus two-way radio

Water, food, sanitation supplies

Form SP-22

OPERATIONS SECTION: STUDENT RELEASE

Personnel: School secretary, available staff and disaster volunteers. Use a buddy system. Student runners may support the Student Release process.

Responsibilities: Assure the reunification of students with their parents or authorized adult through separate Request and Release Gates.

Start-Up Actions: Obtain and wear a vest or position identifier if available.

Check with the Operations Section Chief for assignment to the Request Gate or Release Gate.

Obtain necessary equipment and forms from Logistics.

Secure the area against unauthorized access. Mark the gates with signs.

Set up the Request Gate at the main student access gate. Use alphabetical grouping signs to organize parent requests.

Have Student Release Forms available for parents outside of the fence at the Request Gate. Assign volunteers to assist.

Set up the Release Gate some distance from the Request Gate.

Operational Duties: Follow the procedures outlined below to ensure the safe reunification of students with their parents or guardians:

Refer all requests for information to the POI. Do not spread rumors!

If volunteers arrive to help, send those with Disaster Volunteer badges with photo ID to Logistics. If they are not registered (i.e., do not have badges), direct them to a branch library to register.

Form SP-23


Procedures: The requesting adult fills out a Student Release Form, gives it to a staff member, and shows identification.

The staff member verifies the identification, pulls the Emergency Card from the file, and verifies that the requester is listed on the card.

The staff member instructs the requester to proceed to the Release Gate.

If there are two copies of the Emergency Cards (one at each gate), staff files the Emergency Card in the out box. If there is only one copy, a runner takes the card with the Student Release Form, and staff files a blank card with the student’s name on it in the out box.

The runner takes the form(s) to the designated classroom.

Note: If a parent refuses to wait in line, don’t argue. Note the time with appropriate comments on the Emergency Card and place it in the out box.

If the student is with the class:

Runner shows the Student Release Form to the teacher.

The teacher marks the box, “Sent with Runner.”

If appropriate, the teacher sends the parent copy of the First Aid Form with the runner.

The runner walks the student(s) to the Release Gate.

The runner hands the paperwork to release personnel.

Release staff matches the student to the requester, verify proof of identification, ask the requester to fill out and sign the lower portion of Student Release Form, and release the student. Parents are given the Notice of First-Aid Care Given, if applicable.

If the student is not with the class:

The teacher makes the appropriate notation on the Student Release Form: “Absent” if the student was never in school that day. “First Aid” if the student is in the Medical Treatment area. “Missing” if the student was in school but now cannot be located.

The runner takes Student Release Form to the Command Post.

The Command Post verifies the student’s location if known and directs the runner accordingly.

If the runner is retrieving multiple students and one or more are

Form SP-23


missing, the runner walks the available students to the Release Gate before returning “Missing” forms to the Command Post for verification.

The parent should be notified of the missing student’s status and escorted to a crisis counselor.

If the student is in First Aid, the parent should be escorted to the Medical Treatment Area.

If the student was marked absent, a staff member will notify the parent.

Closing Down: At the direction of the Operations Section Chief, return equipment and unused supplies to Logistics.

Complete all paperwork and turn it in to the Documentation Unit.

Equipment/Supplies:


Pens, stapler

Box(es) of Emergency Cards

Signs to mark Request Gate and Release Gate

Signs for alphabetical grouping to organize the parents (A-F, etc.)

Empty file boxes to use as out boxes

Student Release Form (copies for every student)

Form SP-23

PLANNING SECTION: PLANNING SECTION CHIEF

Responsibilities: This section is responsible for the collection, evaluation, documentation, and use of information about the development of the incident and the status of resources. Maintain accurate records and site map. Provide ongoing analysis of situation and resource status.




Operational Duties: Assume the duties of all Planning Section positions until staff is available and assigned.

As (or if) staff is assigned, brief them on the situation and supervise their activities, utilizing the position checklists.

Assist the Incident Commander in writing action plans.

Closing Down: At the Incident Commander’s direction, deactivate the section and close out all logs.

Verify that the closing tasks of all Planning Section positions have been accomplished.


Equipment/Supplies:

Two-way radio

File box(es)

Dry-erase pens

Large site map of campus, laminated or covered with Plexiglas

Forms: Emergency Time/Situation Report Sample Log Student Accounting Form

Paper, pens

Job description clipboard

Tissues

Form SP-24

PLANNING SECTION: DOCUMENTATION

Responsibilities: This section is responsible for the collection, evaluation, documentation and use of information about the development of the incident and the status of resources.

Start-Up Actions: Check in with the Planning Section Chief for a situation briefing.



Determine whether there will be a Finance/Administration Section. If there is none, the Documentation Clerk will be responsible for maintaining all records of expenditures as well as all personnel timekeeping records.

Operational Duties:

Records:

Maintain a time log of the incident, noting all actions and reports. (See the sample log in Appendix G.)

Record content of all radio communication with the district Emergency Operations Center (EOC).

Record verbal communication for basic content.

Log in all written reports.

File all reports for reference (file box).

Important: A permanent log may be typed or rewritten at a later time for clarity and better understanding. Keep all original notes and records—they are legal documents.

Student and Staff Accounting:

Receive, record, and analyze Student Accounting forms.

Check off staff roster. Compute the number of students, staff, and others on campus for Situation Analysis. Update periodically.

Report missing persons and site damage to the Command Post.

Report first aid needs to the Medical Team Leader.

File forms for reference.

Form SP-25

PLANNING SECTION: DOCUMENTATION

Closing Down: Collect and file all paperwork and documentation from deactivating sections.

Securely package and store these documents for future use.


Equipment/Supplies:

Two-way radio

File box(es)

Forms: Emergency Time/Situation Report Student Accounting Form Sample Log

Paper, pens


Form SP-25

PLANNING SECTION: SITUATION ANALYSISResponsibilities: This section is responsible for the collection, evaluation, documentation,

and use of information about the development of the incident and the status of resources. Maintain accurate site map. Provide ongoing analysis of situation and resource status.

Start-Up Actions: Check in with Planning Section Chief for a situation briefing.



Operational Duties: Situation Status (Map):

Collect, organize and analyze situation information.

Mark the site map appropriately as related reports are received, including but not limited to S&R reports and damage updates, giving a concise picture of the status of the campus.

Preserve the map as a legal document until it is photographed.

Use an area-wide map to record information on major incidents, road closures, utility outages, etc. (This information may be useful to staff for planning routes home, etc.)

Situation Analysis:

Provide current situation assessments based on analysis of information received.

Develop situation reports for the Command Post to support the action planning process.

Think ahead and anticipate situations and problems before they occur.

Report only to Command Post personnel. Refer all other requests to the PIO.

Closing Down: Close out all logs and turn all documents in to Documentation.


Equipment/Supplies:

Two-way radio

Paper, pens, dry-erase pens, tissues


Large site map of campus, laminated or covered with Plexiglas

File box(es)

Map of county or local area

Form SP-26

PLANNING SECTION: SITUATION ANALYSIS

Form SP-26

LOGISTICS SECTION: LOGISTICS SECTION CHIEF

Responsibilities: The Logistics Section is responsible for providing facilities, services, personnel, equipment, and materials in support of the incident.


Open the supplies container or other storage facility.

Put on position identifier, such as a vest if available.

Begin distribution of supplies and equipment as needed.

Ensure that the Command Post and other facilities are set up as needed.

Operational Duties: Assume the duties of all Logistics positions until staff is available and assigned.


Coordinate supplies, equipment, and personnel needs with the Incident Commander.

Maintain security of the cargo container, supplies, and equipment.


Verify that closing tasks of all Logistics positions have been accomplished. Secure all equipment and supplies.

Equipment/Supplies:

Two-way radio


Paper, pens

Cargo container or other storage facility and all emergency supplies stored on campus

Clipboards with volunteer sign-in sheets

Forms: Inventory of emergency supplies on campus Site Status Report Communications Log Message forms

Form SP-27

LOGISTICS SECTION: SUPPLIES/FACILITIES

Responsibilities: This unit is responsible for providing facilities, equipment, supplies, and materials in support of the incident.

Start-Up Actions: Check in with the Logistics Section Chief for a situation briefing.

Open the supplies container or other storage facility if necessary.


Begin distribution of supplies and equipment as needed.

Set up the Command Post.

Operational Duties: Maintain security of the cargo container, supplies, and equipment.

Distribute supplies and equipment as needed.

Assist team members in locating appropriate supplies and equipment.

Set up the Staging Area, Sanitation Area, Feeding Area, and other facilities as needed.

Closing Down: At the Logistic Chief’s direction, receive all equipment and unused supplies as they are returned.

Secure all equipment and supplies.

Equipment/Supplies:

Two-way radio


Paper, pens


Form: Inventory of emergency supplies on campus

Form SP-28

LOGISTICS SECTION: STAFFING

Responsibilities: This unit is responsible for coordinating the assignment of personnel (staff, students, disaster volunteers) in support of the incident.

Start-Up Actions: Check in with the Logistics Section Chief for a situation briefing.


Open three logs to list staff, volunteers, and students who are awaiting assignment.

Operational Duties: Deploy personnel as requested by the Incident Commander.

Sign in volunteers, making sure volunteers are wearing their ID badges and are on the site disaster volunteer list. Unregistered volunteers should be sent to the city library to register.

Closing Down: Ask volunteers to sign out.

At the Logistic Section Chief’s direction, close out all logs and turn them in to Documentation.

Return all equipment and supplies.

Equipment/Supplies:

Two-way radio


Paper, pens


Clipboards with volunteer sign-in sheets

Forms: Inventory of emergency supplies on campus List of registered disaster volunteers

Form SP-29

LOGISTICS SECTION: COMMUNICATIONS

Responsibilities: This unit is responsible for establishing, coordinating, and directing verbal and written communications within the school disaster site and with the school district. If the school district cannot be contacted, communications may be made with outside agencies when necessary.

Personnel: A school staff member with a campus two-way radio, supported by student or disaster volunteer runners, and

A disaster volunteer who is a qualified amateur radio operator.Start-Up Actions: Set up the Communications station in a quiet location with access to the

Command Post.

Turn on radios and advise the Command Post when ready to accept traffic.

Operational Duties: Communicate with the district EOC per district procedure. At the direction of the Incident Commander, report the status of students, staff, and campus using the Site Status Report form.

Receive and write down all communications from the district EOC.

Use runners to deliver messages to the Incident Commander with copies to the Planning Section Chief.

Maintain the Communications Log: date/time/originator/recipient

Follow communications protocol. Do not contact the city directly if the district EOC is available.

Direct the media or the public to the PIO.

Monitor AM/FM radio for local emergency news: [specify station(s) and frequency].

Closing Down: Close out all logs, message forms, etc., and turn them over to Documentation.

Return all equipment and unused supplies to Logistics.Equipment/Supplies:

Two-way radios with spare batteries for each


Paper, pens

Table and chairs

AM/FM radio

File boxes, tote tray for outgoing messages

Forms: Site Status Report Message forms

Form SP-30

FINANCE/ADMINISTRATION SECTION:FINANCE/ADMINISTRATION SECTION CHIEF

Responsibilities: The Finance/Administration Section is responsible for financial tracking, procurement, and cost analysis related to the disaster or emergency. It maintains financial records and tracks and records staff hours.



Locate and set up workspace.

Check in with the Documentation Clerk to collect records and information that relate to personnel timekeeping and/or purchasing.

Operational Duties: Assume the duties of all Finance/Administration positions until staff is available and assigned.



Verify that the closing tasks of all Finance/Administration positions have been accomplished. Secure all documents and records.

Equipment/Supplies:


Paper, pens

Form: Staff Duty Log

Form SP-31

FINANCE/ADMINISTRATION SECTION: TIMEKEEPING

Responsibilities: This unit is responsible for maintaining accurate and complete records of staff hours.

Start-Up Actions: Check in with the Finance/Administration Section Chief for a situation briefing.



Check in with the Documentation Clerk to collect records and information that relate to personnel timekeeping.

Operational Duties: Meet with the Finance/Administration Section Chief to determine the process for tracking regular and overtime hours of staff.

Ensure that accurate records are kept of all staff members, indicating the hours worked.

If district personnel not normally assigned to the site are working, be sure that records of their hours are kept.

Closing Down: Close out all logs.

Secure all documents and records.

Equipment/Supplies:


Paper, pens

Form: Staff Duty Log

Form SP-32

FINANCE/ADMINISTRATION SECTION: PURCHASING

Responsibilities: This unit is responsible for maintaining accurate and complete records of purchases. Most purchases will be made at the district level; however, in emergency situations, it may be necessary for school sites to acquire certain items quickly.

Start-Up Actions: Check in with the Finance/Administration Section Chief for a situation briefing.



Check in with the Documentation Clerk to collect records and information that relate to purchasing.

Operational Duties: Meet with the Finance/Administration Section Chief to determine the process for tracking purchases.

Support Logistics in making any purchases that have been approved by the Incident Commander.

Closing Down: Close out all logs.

Secure all documents and records.

Equipment/Supplies:


Paper, pens

Form SP-33

STUDENT CARE: TEACHER RESPONSIBILITIES

Personnel: All teachers and substitute teachers

Responsibilities: General:

Assess the situation and remain calm.

If the ground is shaking or wind is blowing to the point that glass breakage or other damage to the school poses a risk to students, lead “drop, cover, and hold.”

Calm, direct, and give aid to students. Assist seriously injured students if possible.

Lockdown or Shelter in Place:

If gunfire or explosions are heard, get everyone to lie flat on the floor.

If shelter in place is activated, follow procedures as described in your school’s plan. (Note: These procedures should be in your classroom “Go Kit” as well.)

Evacuation:

Check with your buddy teacher and assist as necessary.

Take classroom Go Kit, emergency cards, and roll book.

Evacuate to emergency assembly area: Check with your buddy teacher and assist or, if necessary,

evacuate both classes together. Use the safest route; stay alert for hazards; move quickly and

quietly. Close the classroom door, but leave it unlocked for search and

rescue access.

Assembly Area:

Instruct the students to sit on the grass or blacktop.

Take attendance and complete a Student Accounting Form.

One of each pair of buddy teachers must take the accounting forms to documentation and reports (at the Command Post).

Form SP-34

STUDENT CARE: TEACHER RESPONSIBILITIES

Responsibilities (Continued)

Remaining Supervising Teacher:

Supervise and reassure students.

Administer first aid as necessary or send the student(s) to the First Aid area with his/her emergency card.

Fill out a Notice of First Aid Care form if first aid is given. Retain one copy; attach the other to the emergency card.

Locate each student’s emergency card.

Keep a record of the location of all students at all times, using the Student Accounting Form.

Be alert for latent signs of injury/shock in all students.

Student Release:

Student runners will bring a form requesting the student.

Note that the student has left on the Student Accounting Form.

Send the emergency card and any first aid forms with the student.

The student will accompany the runner to the release area.

If a parent demands the child, breaking release procedure, make an appropriate notation describing the incident on the emergency card and store it in the Classroom Kit. Avoid confrontations.

Equipment/Supplies: Class lists

Student Information Sheets or Emergency Cards

First-Aid Kit and Classroom Kit (if available)

Forms: Student Accounting Form Notice of First Aid Care

Clipboard

Pen or pencil

Form SP-34

Personnel: LibrarianCafeteria WorkersClassroom AidesSchool VolunteersResource Teachers

Guidance CounselorsMaintenance WorkersDay Care ProvidersCurriculum SpecialistCustodians

Responsibilities: Follow standard safety procedures.

If remaining with the students, follow Classroom Teacher Responsibility Guidelines.

Check in at the Command Post for assignment.

Report any known injuries or damage.

Use safety equipment and follow directions.

Analysis of Identified Hazards

The Alabama State Department of Education requires every school to conduct a survey to identify hazards around the school that may present some form of danger to all employees and students of the school and to assess the amount of risk involved with each one. A survey will be conducted in the summer of 2014 to identify these hazards. The results will be listed below. A more thorough analysis will be conducted before the end of 2015, which will include input from the school’s safety planning committee.

School Building:Classrooms or offices contain multiple space heaters, refrigerators and other appliances. This poses a potential fire hazard.

Outer doors in back of building have to remain unlocked during day to help with student traffic flow. This poses a security risk.

Parking Lot:

Faculty parking spaces are not identified by a numbering system.

Signs/Directions to Safety Areas:New building evacuations signs should posted in halls and in common areas.

Hall Passes:Teachers need to ensure that all students that are released from class have an appropriate pass stating to and from locations as well as date and times the student left the classroom.

Security:No training has been received by faculty and staff on crime scene preservation.

Classroom:Numerous freestanding cabinets and bookshelves.

Shelving units with heavy objects on top.

Aquariums located near seating areas.

Evacuation Routes:Some building exit routes pass through canopies.

Crisis Management

Unanticipated tragic events can quickly escalate into a school-wide catastrophe if not dealt with immediately and effectively. The exact nature of such tragic events varies. Knowing what to do when a crisis occurs can minimize the chaos, rumors, and the impact of the event on students and community. When a disaster strikes, teachers and school staff members are torn between the need to deal with student reactions at the time they are coping with their own reactions. This time often proves to be a time when they are least prepared to think quickly. With some advanced planning, this process can be much smoother than when tragedy takes a school by surprise and no pre-formulated plan is in effect.The following are procedures for specific emergencies or situations that might occur on or around campus. These procedures should be reviewed by the faculty and staff on a routine basis to make sure they are prepared for any emergency.

Baldwin County High - Evacuation Procedures

An auditory alarm will sound or directions will be made via intercom system, which will be the indication to evacuate the building. The evacuation order COULD BE, NOT ALWAYS is given for such emergencies as fire, gas leak, explosion in the building, bomb threat, etc.

Procedures:

1. Calmly line students up at the door.2. Take your class roster/roll book.3. Unlock doors when you leave the room.4. Walk quickly and quietly to the exit designated for your

room. If it is blocked proceed immediately to the nearest safe exit.

5. Upon arriving at your designated area, line students up and call roll, reminding them to remain calm and quiet.

6. Report any missing or extra students to administration ASAP using form provided.

7. If students become fatigued have students sit quietly.8. Use good judgment throughout the procedure.

The evacuation map should be posted near the exit of each classroom at eye level. The route should be highlighted on the map for ease of use.

It is the responsibility of each classroom teacher to go over these procedures and their evacuation route with each of their classes.

Evacuation During Lunch/Break

If an evacuation order is given while students are at lunch, the teachers on duty will move the students to the assembly area in the north side of the school.

If an evacuation order is given while the students are at break, teachers on duty will move students to the assembly area in the north or west of the school. Since students are in multiple areas during break teachers on duty will work together to move students to appropriate assembly areas.

Responsibilities During Evacuations

AdministratorsAll administrators are assigned to one of four assembly areas. Communication through two-way radios will be used to indicate that the building has been evacuated.

CounselorsAll counselors are assigned to one of four assembly areas. Mrs. Ford will report to the assembly area in front of the school. Mrs. Blascheck will report to the assembly area by the student parking lot. Mrs. Lindsey will report to the rear of the school. Mr. Casalaro will report to the field east of the softball complex. Counselors will be responsible for taking up the forms teachers use to report missing or extra students. These forms should then be given to an administrator.

Building SecurityAfter an evacuation order has been given Mr. Wigstrom, Mr. Cox and the Building and Grounds Supervisor will enter the building, if safe, to check for security issues or students left behind.

Medical NeedsIn the event of an evacuation of the building the school nurse will bring with her a medical/trauma kit as well as an AED. Any coach that has access to a first aid kit will bring it with them during an evacuation.

Baldwin County High - Severe Weather Procedures

In the event of inclement weather (tornado warning, severe thunderstorm warning, wind advisory, etc.) an announcement will be made using the intercom system or by bullhorn.

Procedures:

1. Calmly move students to the assigned area for your classroom. Make sure that you take a copy of your class roster with you.

2. Instruct students to sit facing the wall with their knees up and their head down.

3. Quietly take roll and report any discrepancies to the administration.

4. Remind students to remain quiet and calm so instructions can be heard.

It is the responsibility of each teacher to go over and rehearse these procedures with their classes.

A copy of these procedures should be posted near the exit of each classroom.

Location to Shelter

Classrooms that are located in the heart of the building with no exterior walls will shelter in place unless otherwise specified.

Classrooms 325, 326, and 327 will shelter in hall outside of classrooms

Classrooms 326, 232, 319 will shelter in hall between 323 and 322.

Classrooms 301, 302, 303 will shelter in the hall between the 304 hall and the library.

Classrooms 314, 315, 309, and 308 will shelter in 315 hallway.

Students in Library will shelter in the conference rooms in both corners of the library.

Office Staff and student workers are to proceed to the Library conference rooms.

Classrooms 205 and 210 will shelter in 206 hallway

Classrooms 219, 220, and 221 will shelter in hallway.

Classrooms 214, 217, and 221 will shelter in 215 hallway.

Room 515 and both boys and girls locker rooms will shelter in the hallway between gym and 515

511, 510, and 508 will shelter in 509

Students in cafeteria will shelter in Kitchen.

Both field houses should shelter their students in the shower rooms.

Baldwin County High - Lockdown Procedures

In the event a lockdown of the campus is necessary an announcement will be made on the intercom as “Teachers go into lockdown immediately!” There will be no secret code. An administrator will also give the same announcement over the two-way radio and/or bullhorn. A lockdown warning will be issued for such emergencies as an intruder on campus, riot, shooting, sexual assault, hostage situation, or for any situation the administration deems appropriate.

Procedures:

1. Instruct students that when they hear a lockdown warning they are to quickly proceed to the closest classroom available. Emphasize they are not to remain in restrooms, hallways, or closets unless they are accompanied by an adult.

2. Teachers will go to their door and instruct any student nearby to come in the class immediately.

3. Teachers will close and lock their doors and instruct their students to sit on the floor away from windows or doors.

4. Teachers will cover windows or close blinds so that students may not be seen.

5. Teachers will turn off their lights and call roll listing any discrepancies.

6. Remind student to remain calm and quiet so that they can hear instructions.

7. Teachers will not answer the door if it is knocked on for any reason.

8. Teachers will call the office only if emergency assistance is needed and use good judgment.

A lockdown takes precedent over an evacuation/fire order unless immediate danger is present.

It is the responsibility of the teacher to go over and rehearse these procedures with their classes.

Additional Lockdown Procedures for:

Gym:

Students inside gym should move into locker rooms.

Coaches will check gym, inside and out, to make sure all students are in appropriate areas.

Coaches will lock all doors to gym.

Break Area:

Teachers on duty will instruct all students outside at break to proceed into the building and into the locker rooms. If an imminent danger clearly exists for this location then they will proceed to the cafeteria and shelter in the kitchen.

Once all students are in a secure location then regular lockdown procedures should be followed.

Cafeteria:

Teachers on duty, along with cafeteria manager and staff, will direct all students into the kitchen area of the cafeteria.

The cafeteria manager will lock all exits from the cafeteria.

Once all students are in a secure location regular lockdown procedures should be followed.

Library:

Librarians and teachers will move students into the back door of the conference room. Overfill will be taken into media closet with an adult.

Once students are in a secure location then regular lockdown procedures should be followed.

Office Staff:

All office staff should proceed to the office kitchen area. Office staff will take any student, parent, or visitor that is in the office with them to the office kitchen area and lock the door. Mrs. Easley will take her two-way radio with her for communication. Mrs. Shakelford will take her cell phone for communication.

Baldwin County High - School Door Security

To ensure the optimum safety for all students and personnel, the following procedures are to be followed relative to doors in our school

Procedures:

Main entrance doors Unlocked at all times Entrance from break area Unlocked during break

and lunch Entrance from car line 327 and 325 hall Lock after school starts Entrance beside 319 Locked at all times Entrances in 513 and locker rooms Locked at all times 510 to field house Unlocked at all times Entrances on the East side of building Locked at all times Entrance between 205 and 210 Locked at all times Entrance between 314 and 308 Locked at all times

All classroom doors must be in the locked position at all times. It is preferred that doors remain closed, however they may stand open, but the handle or knob must be in the locked position.

Upon evacuation of the classroom for any reason, doors should be closed.

Baldwin County High - Emergency Evacuation Off-Campus

In the event of an emergency requiring police or other officials to secure the grounds and restrict public access to the campus, students will commute to an off-campus site for check-out and dismissal.

Procedures:

1. The principal will make the decision to proceed with an off-campus evacuation and choose which site. The principal will then use the rapid notification system to alert parents.

2. Evacuation plans will be announced via intercom.3. Students will leave the building according to the

instructions given pertaining to the specific emergency.4. Police will direct all traffic away from the school and to the

designated check-out location.5. Parent/Guardians will be given a location to wait for their

child to be brought to them. The will sign their child out to be released.

6. The involvement of the local police department is a necessity at this time.

Off-Campus Evacuation Sites:1st Choice – Students will be transported by bus to Bay Minette Middle School and held in the gym for dismissal.

2nd Choice – Students will be transported by bus to 1st Baptist Church and held there for dismissal. Contact –

Upon given the notification that an off-campus evacuation will take place the superintendent’s office, local authorities, and the transportation supervisor will be contacted.

The assistant principal in charge of transportation will coordinate with faculty and staff members that hold a CDL license with bus certification to assist in the transportation of students to the chosen off-campus location.

Faculty and Staff with CDL/Bus certification License are listed below.

Zack Wigstrom Craig SmithKyle HunterRobert DavisAdam Wallace

Baldwin County High - Emergency/Early Dismissal

An emergency or early dismissal is sometimes forced upon us by inclement weather or other unforeseen circumstances. When this time comes the following procedures should be followed.

Procedures:1. The principal in conjunction with central office will

determine the conditions for emergency/early dismissal. The principal will then use the rapid notification system to alert parents.

2. An announcement will be made via intercom to clear the halls immediately and to hold all students in class (or report to their designated class) for dismissal.

3. Each teacher should take roll and should report any missing students or irregularities to the office immediately.

4. It will be the decision of the transportation supervisor if buses will be able to transport students home.

Baldwin County High - Bomb Threat Procedures

If a bomb threat is made against our building/grounds, it will be the principal’s decision whether or not to evacuate the building. If an order to evacuate the building is given the teachers will follow normal evacuation procedures. An evacuation order is not always given in the event of a bomb threat, due to imminent danger outside the building. The Bay Minette Police Department and the superintendent’s office will be notified immediately after a bomb threat has been made.

Bomb and other threats may originate in writing, in person, or on the phone. Below are procedures for each.

Procedures:

If such a threat is made in writing, every effort should be made to handle the document as little as possible so that law enforcement has the opportunity to retrieve any evidence left by the writer.

If the threat is made in person, every effort should be made to remember a description of the person to give to law enforcement.

When taking a call from someone believed to be a suspect in a bomb threat, here are some important things you should ask, listen for, and record:Always let the phone ring twice to activate caller ID.

Information Needed:Exact wording of threat.Where is the bomb now?When is it going to explode?What does it look like?What kind of bomb is it?What will cause it to explode?Did you place the bomb? Why?What is your address?What is your name?

Continued next page

Did the caller’s voice sound:Male or female Old or Young Foreign RegionalCalm Excited Angry EmotionalNormal Pace Rapid Pace Soft/Loud Deep/HighNasal/Raspy Slurred Disguised Impaired

Was the threat:Well Spoken Incoherent Foul IrrationalDid it seem to be taped? Did it seem to be read from a script?

Could you hear in the background:Street noises House Noises Machinery MusicAnimal Noises Motor/Engine Static Any other local identifier

Baldwin County High - Intruder or Active Aggressor on Campus

In the event of an intruder or active aggressor is confirmed to be on campus, the following procedures should be followed.

Procedures:

1. Avoid confronting the person.2. Move students out of harm’s way.3. Notify the office of the following information – The identity

or description of the person; the person’s location; and type of weapon if one is seen.

4. The office will immediately announce for teachers to implement the lockdown procedure.

5. If directed by the principal, the front office will call 911.6. The administration will begin to determine the level of

threat.7. If it is determined that the threat level is low, the person

will be escorted to the office and the police will be called.8. If the threat level is high, 911 will be called and advise the

police of the high level of threat.9. If safety permits, monitor the person’s position to be able to

inform the police of the location.

The Superintendent should be called immediately.

Baldwin County High - Shooting on Campus

In the event of a shooting on campus, the first priority will be to protect the students.

1. STAY CALM2. Avoid confronting the person.3. Move students away from the dangerous situation.4. Notify the office with as much information as possible:

The identity or description of the person. The person's location. Type of weapon.

5. Go to “lockdown” and keep the students as quiet and calm as possible.

6. Do not attempt to escape unless the number and location of the gunman is known.

7. When leaving the building, do not touch anything; do not try to retrieve personal belongings. The school is now a CRIME SCENE and should be preserved.

PRESERVING A CRIME SCENE

In the case of shootings, drugs, weapons, etc.

1. Move all students and staff members away from the scene.2. Contact the Buildings and Grounds Manager to tape off the area

and assist in preventing anyone from crossing into the area.3. Do not move anything in the vicinity.4. If safety permits, designate one adult to remain at the crime

scene to be sure that nothing is touched, moved, or removed. If safety is still an issue, all persons should leave the scene.

5. Inform the office of the situation. 6. Contact the police.

OFFICE PERSONNEL ROLE

1. As designated by the principal, an announcement will indicate that teachers will immediately go to the lockdown procedure.

2. All personnel must also go to the lockdown positions.3. Call 911 from the principal's office. Advise police of the high

level of threat, where the gunman was last seen and a description if known.

4. Watch the movement of the gunman and advise law enforcement if information is available.

5. Wait for the police officials to declare the area safe. 6. Don't try to escape unless you are absolutely sure of the number

of gunmen and their location.7. When it is safe, leave the building immediately; it is now a crime

scene.

Baldwin County High - Weapon on Campus

If a student is reported to have a weapon on campus:

1. The teacher should not confront the student.2. The teacher should report the allegation to the administration. 3. An administrator should escort the student along with all personal

possessions to the office.4. At least one administrator and a police officer should be present

in this meeting.5. If the student denies having a weapon, he should be asked to empty

all pockets, purse, or any other containers.6. If no weapon is found, the student's locker should be searched.7. A follow-up on the source and foundation of the allegation

should be made.8. If a weapon is found, the administration should turn it over to the

proper authorities and follow Baldwin County Policy.9. The principal or designee should call the Superintendent.

If there is a threat made with a weapon:

1. Remain calm and talk to the student in a calming voice.2. Do not attempt to confiscate the weapon.3. Send a bystander for help and have other adults escort students

to safety. 4. The office will direct that teachers go to lockdown procedure.5. Call 911 for Bay Minette Police and a stand-by ambulance.

Request that sirens not be used. 6. Turn the situation over to the police as soon as possible.7. The principal or designee will call the Superintendent.

Baldwin County High - Critical Medical Emergency

In the event of a critical medical emergency or the sudden death of a person on campus the following procedures should be followed.

Procedures:1. Call 911 for medical help and police2. Notify administration.3. If certified begin CPR, AED, or other appropriate first aid.4. The second adult on scene will manage crowd control

keeping students and other onlookers as far away from the scene as practical.

5. The principal will issue an order for teachers to go the lockdown procedure.

6. The victim’s emergency contacts will be called.7. If an accident occurred, school personnel assigned to the

area will secure the scene as well as possible.8. Call the Superintendent.9. The principal or designee will write a brief statement of

facts surrounding the incident. It will be copied and distributed to the classrooms for the teachers to read to their students.

10. If appropriate, emergency check out procedures should be implemented.

11. The director of communication, Terry Wilhite, with address the media.

12. Appropriate after care should be implemented.

Baldwin County High - Death of a Student or Faculty/Staff Member

By far, the worst crisis situation is the death of a student or school employee. When a death occurs, emotional trauma is a natural occurrence by students, faculty, and staff. A death, which occurs on campus, particularly as a result of violence, is admittedly the most extreme case of trauma for family and school community. There is no procedure that fits every scenario; each case requires individual attention. Certainly, there is no prescribed method for dealing with such a tragedy.

The following are suggestions for our school’s response to a death.1. After the initial response, administrators and counselors will

meet immediately to review what has happened. Responding to the psychological needs of both staff and students as soon as possible is the best prevention for the development of posttraumatic stress.

2. Get as much information as possible from the family and ask their permission to share it with the students, faculty, and staff. Ask if they have any objection to students, faculty and staff attending the funeral.

3. Relay the information to the students in a factual way, careful to avoid breaching the student’s or family’s privacy. The principal or counselor might consider moving from room to room to tell the students what has happened. They should tell the truth, allow for ventilation, and affirm any expressions or feelings that the students might have. Students need to be told they can visit the counselor’s office for special assistance if they need to talk.

4. If possible, allow a break after telling the students in order to give them an opportunity to ventilate and express their grief with other students.

5. Upon returning to school, students should be allowed time to discuss their feelings, talk about the deceased, and discuss memories. Give students, faculty and staff information about the funeral and allow them to attend, provided the family has granted permission.

6. Watch for trouble signs among the students. Be prepared to call in extra counselors if necessary.

Baldwin County High - Suicide

The school community should do everything possible to prevent this most tragic form of death. Prevention is part of early detection of the students who appear to be severely troubled. Improvement of each student’s self-esteem is an underlying goal of the educational process. Character building programs and conflict resolution initiatives help improve self-esteem and self-worth.

SUICIDE of a student or faculty member on campus:

If a student has a weapon and threatens suicide:1. Remain calm.2. If no other staff members are present, send a reliable student

for assistance and to inform the administration.3. Have the students removed from the immediate area. 4. Talk calmly to the distraught student.5. Do not approach the student if it causes him to become

agitated.From the office:

1. Announce for teachers to go to lockdown procedure.2. Call 911 for the Bay Minette Police and an ambulance.

Request that no sirens be used. 3. Notify the family of the student.4. Notify the Superintendent.

If the student commits suicide:1. Secure the area. It is now a crime scene.2. Prepare a brief, factual statement for the teachers to read

to their students.3. Prepare an after care center at an off campus site for

students if the school is closed.

SUICIDE of a student or faculty member in the community

1. Notify the principal.2. The principal or designee will call the police, relatives, or

close friends to confirm the facts of the situation.

3. Faculty members will be informed through the emergency calling tree and an early morning faculty meeting will be announced.

4. At the meeting the facts will be given and a statement distributed. Plans for the day will be determined with details for grief counseling.

5. Students should hear the facts during first period from their teacher. Rumors and speculation should be minimized.

6. The principal or designee should announce funeral plans.7. Any other pertinent information will be given to the

classroom teachers on an as needed basis.8. Information will be available from the counselors on grief

counseling.

The following are recommendations regarding suicide:1. Don’t dismiss school or overly encourage funeral

attendance during school hours: however, provide information for students, faculty, and staff about arrangements that have been made.

2. Don’t dedicate a memorial to the deceased without checking with the parents and considering the emotional welfare of all students.

3. Don’t have a large assembly.4. Do give facts to students.5. Do emphasize that help is available and that there are

alternatives to suicide.6. Do emphasize prevention.7. Do provide individual and group counseling.8. Do contact the family of the deceased immediately and

offer support of the faculty and staff.

Baldwin County High - Automatic External Defibrillator (AED)

Baldwin County High School has three Automatic External Defibrillators (AEDs) for use during emergencies. The units are located in room 404 which are shown by a locator map in the map section of this plan. Baldwin County School System has developed guidelines for using AEDs.

A specific team has been trained in using these AEDs.

Current AED Team Members

Baldwin County High AED procedures1. If someone is suspected to be unresponsive, immediately

call the office.2. Office personnel will call 911 and alert administration of

emergency and location of unresponsive person.3. Office personnel will contact the two closest AED team

members and direct them to the location of the emergency.4. Office personnel will designate an employee to retrieve the

AED and take it to the emergency scene.5. AED team member will begin CPR and use of AED if needed

until EMS arrives.

Baldwin County High - Rape or Sexual Assault

The school becomes involved in rape or sexual assault cases only if the occurrence takes place on campus, school sponsored transportation, or school sponsored activity. The following steps should be taken:

1. Notify the principal.2. Upon receiving notification of the incident, the principal or

designee will notify the police, parents, and superintendent.3. If the incident is reported by someone other than the victim,

that individual should be cautioned not to repeat the information elsewhere.

4. Take steps to protect the victim's identity and right to privacy.5. Take action to stop or minimize rumors.6. Store records related to the incident and services in a

confidential file.

Baldwin County High - Hostage Situation

If taken hostage, attempt to follow these guidelines:

1. STAY CALM.2. Don't be a hero.3. Follow the instructions of the captor.4. Cooperate; be reassuring if possible; use the captor's name;

don't argue with or antagonize the captor or the other hostages.5. Inform captor of medical or other needs.6. Be prepared to wait; elapsed time is a good sign in most cases.7. Don't try to escape; don't try to resolve situation by force.8. Be observant and remember everything that is seen or heard.9. When a rescue takes place, lie on the floor and await

instructions from rescuers.

The principal or office should do the following:

1. As directed by the principal, office personnel will immediately call 911 for law enforcement assistance and the superintendent.

2. Move other students and teachers completely away from those who are in the hostage situation.

3. Be prepared for parents and designate an area for check out and a waiting area for the family of the hostages.

4. Keep everyone as calm as possible.5. Be prepared for the media and designate an area away from family

members for them to wait for new updates.6. Prepare factual, brief statements to keep the families and media

informed.

Baldwin County High - After Care/Recovery

After any critical incident or crisis, there will be a debriefing conducted by the principal or designee. Part of that debriefing session will be an assessment to determine after care needs.

1. Debriefing and follow up will include faculty, staff, and students.2. Counselors and others will provide an appropriate forum for

discussion.3. As needed, individuals will be referred to those with the facts and

discouraged from making a statement of speculation about the emergency.

4. Baldwin County School System will respond to schools in need of extra resources.

5. Students who are at risk for delayed emotional response will be identified and referred to the school counselors.

6. Teachers will be provided information to aid them in identifying symptoms of post-traumatic stress syndrome.

7. Parents will be informed of the signs of stress.8. School counselors will conduct guidance and counseling

sessions for students. Students with additional needs may be referred to the Baldwin County Mental Health Center or other appropriate agencies.

Homeroom teachers, as well as classroom teachers, can often identify students at risk of delayed emotional response or those hit hardest by the tragedy. School counselors will speak with these students in small group settings or individually. Students will be allowed to identify and acknowledge their feelings and to discuss the situation. Counselors will reassure students regarding safety and security measures, and they will arrange referrals to outside sources or help as necessary.

Follow up with parents and/or community members will be through PTSO meetings at school in the evenings. The local newspaper will be asked to help convey information and dispel rumors. Support groups will be formed utilizing local agencies.

Baldwin County High - Fighting or Riot

These guidelines should be followed in response to a fight:

1. Send a reliable student to the office to summon assistance if none is available.

2. Give loud, specific directions to stop the behavior immediately. 3. Instruct other students to move away from or remain away from the

incident. 4. Attempt to separate the students involved unless the fight is too

dangerous or involves weapons. Do not try to be a hero.5. After separating the students, try to avoid and/or prevent

further confrontational behavior. Do not point at the students, make accusations, or corner them.

6. Remember that no one can calm down instantly. Separate the students as quickly as possible to diffuse the situation.

7. Call the Bay Minette Police if necessary. 8. Follow Baldwin County Policy for fighting on-campus.

Handling a riot or disturbance resulting from a fight:

1. Notify the Bay Minette Police Department and request other back-up help, i.e. medical assistance for injuries.

2. Instruct teachers to go to the lockdown procedure.3. Move students to off campus site for checkout, if warranted.4. As directed by the principal, the communications coordinator

will call the superintendent.

Bay Minette High - Missing or Runaway Child

If a student is lost or is suspected of running away from home after the departure for school:

1. Notify the principal.2. Notify the parent.3. Advise the parent to notify the police if the student is not

located in a reasonable amount of time. The parent must make notification of police.

If a student leaves school or is reported missing after departing school and before arriving at home:

1. Notify the principal.2. Call the parent.3. Call the Bay Minette Police if the child is not located in a

reasonable amount of time.

Bay Minette High - Kidnapping

Every effort is made to ensure that no student is taken off campus by someone without proper identification and the authority to do so. On occasion non-custodial parents may attempt to check their child out of school. Baldwin County High School has "red flagged” students in the computer system that indicates limitations due to court orders. Students cannot be restricted from their parents without this order, but attempts will be made to notify the custodial parent.

If a student is kidnapped from campus:

1. Notify the principal.2. Write the description of the person who took the child. Include

approximate weight height and unusual marks on the face or skin.

3. Preserve the check out sheet that the person signed.4. Call the Bay Minette Police.5. Call the parent or guardian.6. Call the Superintendent.7. Do not make a statement to the media.

Bay Minette High - Bus/Car Accidents

In the event of a bus or car accident off campus:

1. Driver, teachers, and chaperones should remain calm.2. If there is a threat of fire, remove the students immediately and lead

them to a safe location.3. If there is no danger of fire or gas, do not move any student that

is hurt.4. Administer first aid.5. Call for emergency services for assistance.6. Call the principal as soon as possible. 7. Make no statement to the media. Refer them to the Baldwin County

Public Relations Office.8. Have emergency phone numbers in a convenient location on the

bus.

At the home school:

1. Determine if emergency help has been called.2. Dispatch someone to the scene with a cell phone so someone not

involved in the accident can relay information back to the home school.

3. Refer to the Bus/Vehicle Manifest when accounting for all persons aboard the vehicle, their condition, and destination if transported for emergency medical treatment.

4. Call the superintendent.5. Call the Baldwin County School Board Transportation

Department.6. Call the Baldwin County School Board Office of Communications.

In the event of a death follow the after care procedures.

Baldwin County High - Alcohol/Drugs

If there is reason to suspect a student is in possession of alcohol or a controlled substance on campus:

1. The teacher or other adult should escort the student to the office with the possessions.

2. If the student refuses to comply, the teacher should summons help from the office.

3. In the presence of at least two staff members, the student should be informed of the suspected offense and instructed to empty the contents of his/ her pockets, purse, or other containers.

4. The student’s locker may also be searched.5. Follow the Baldwin County Board of Education's policy for alcohol

and controlled substances.6. Contact the parents, police, and superintendent, as needed.

Baldwin County High - Utility Emergency

Gas Leak

Natural gas leaks can occur inside or outside the building. If anyone reports an unpleasant odor or suspects a gas leak for any other reason, the following steps will be followed:

1. Notify the principal.2. The principal will contact the building engineer to investigate or

shut off the gas at the building.3. As directed by the principal, the communications coordinator

contacts 911, the North Baldwin Utilities to cut off gas, and the superintendent.

4. The principal will issue specific evacuation orders via the intercom.5. In event of a group being downwind of the gas, directions will be

given to route the group to a safe area.6. Determine if any student is missing and report to the principal

or designee.7. No one should remain in the building if the gas is endangering

his or her safety. 8. No student or school board employee should reenter the

building for any reason.9. Calls should be made outside by cell phone or by someone

dispatched to the nearest public facility.10. Seek medical assistance if anyone feels ill or falls unconscious.

Power Outage

Baldwin County High School is an emergency shelter with a generator in working order in case of a power outage.

1. Teachers should turn on the classroom flashlights and open doors to maximize existing light.

2. Teachers will be given instructions by bullhorns.3. Teachers should remain in the classroom doorway and remind

students to remain calm while awaiting instructions.

4. As directed by the principal, the communications coordinator will call Baldwin EMC/Alabama Power and report outage and the superintendent.

Baldwin EMC/Alabama Power and the Bay Minette Police Department should be notified immediately of a fallen power line. Have an adult stand a safe distance away to prevent anyone from coming in contact with the fallen power line.

Baldwin County High - Chemical or Toxic Spills

In the event an accident occurs that causes any type of chemical or toxic waste spill near or on the campus, the following procedures will be followed:

1. The principal will announce to the teachers to go to the lockdown procedure or building evacuation as appropriate.

2. All students outside will be notified by two-way radio to return to the building immediately; unless it is determined that this would place them in jeopardy. They will be given other instructions by two-way radio.

3. The principal will notify the building engineer to shut down the air conditioning- heating system immediately.

4. The principal will designate personnel to check that all doors and windows are securely closed.

5. The communications coordinator will call 911, the emergency management agency, and the superintendent.

Baldwin County High - Plane Crash

In the event a plane would crash on or near the campus, the necessary steps would be determined by the level of immediate threat to the students, teachers and staff.

If the plane is not close enough to threaten the students or building:

1. Direct students to return to the classrooms until the emergency has passed and the scene of the accident cleared.

2. As directed by the principal, the communications coordinator will call 911 for police, fire and medical assistance for the victim(s) of the crash.

3. The communications coordinator will call the superintendent as directed by the principal.

If the plane crash damages the building or presents a potential threat:

1. The principal will issue specific evacuation orders via the intercom.

2. The faculty and staff will direct classes away from the side of the building that is threatened.

3. The communications coordinator will call 911 and the superintendent as directed by the principal.

Baldwin County High - Hurricane

The Baldwin County School System closely monitors all potential hurricane threats. The superintendent will issue a school closing notification when appropriate. The local principal will activate the Rapid Notification System designed to notify all Baldwin County High School personnel.

In the event of a hurricane:

Baldwin County High School has been designated as a first-responder shelter. Appropriate severe weather preparations have been made.

1. Generators are available during power outages.2. Interior rooms provide shelter without the danger of flying

glass.3. A battery powered weather radio is used to track the hurricane.4. Red Cross services and supplies are available.

Baldwin County High - Flood

Flash flood means there is a dangerous rise in water level from a nearby body of water or over land caused by heavy rains. A flash flood watch means that heavy rains may soon cause flash flooding in certain areas. Immediate precautions should be taken.

When a flash flood watch is issued:

1. The principal or designee will monitor the situation by listening to the Emergency Management Agency warning system and/or local radio or television for possible warnings and locations.

2. Be prepared to make decisions regarding potentially dangerous transportation routes with particular attention to bus routes.

When a flash flood warning is issued:

1. Every effort will be taken to identify the areas affected.2. The principal will hold all buses that travel through the effected

areas until it is deemed safe for them to proceed.

Baldwin County High School is not in a flood plain.

Baldwin County High - Earthquake

Earthquakes can strike without warning. The immediate need is to protect lives by taking the best available cover.

The principal will follow these guidelines in so far as they are possible:

1. Give instructions to teachers by intercom or bullhorn.2. Call 911

The teacher will:1. Instruct students to drop to the floor and secure protection

under a desk or table.2. Instruct students to go away from windows and try to avoid

heavy light fixtures.3. After the tremor subsides, an announcement will be made to

evacuate the building using the evacuation plan. In the event the power is off, the teachers should wait for 2 minutes and then follow the evacuation plan.

4. Use caution when exiting the building. Keep your students calm and orderly as parts of the building may fall.

5. Stay clear of power lines.6. Call Baldwin EMC/Alabama Power to turn off the power.7. Call North Baldwin Utilities to turn off the gas.

Baldwin County High - Resources to be Sufficient for 72 hours

Tools:Generators, Tools, etc. Contact – Robert Brown 251-747-3337Tools, Etc. Contact – Alan Blackburn 251-370-4268

Resources:Canned, Frozen, Contact – Janice Stacy 251-978-2486Refrigerated Foods

Medical Supplies:AEDs Contact – Debbie Watson 251-454-257First Aid Supplies, Contact – Front office 251-937-2341Various Medical Needs

Recovery:Counseling, etc. Contact – Erica Ford 251- 367-1714

PROVIDE TRAINING FOR ALL SCHOOL STAFF AND STUDENTS AND IMPLEMENT EXERCISES RELATED TO THE PLAN

Suggested training is found in Part III, Needs Assessment Guidelines for School and Individual School Safety Planning, pages 84 through 86. (State Guide)

Before a safety plan can be practiced or exercised, personnel must receive training in the contents of the plan. Orientation seminars and hands-on-training are two methods of preparing personnel for exercises and actual incidents.

Orientation seminars are similar to faculty meetings. This time can be used to introduce new programs, policies, or plans; review roles and responsibilities; and serve as a starting point to other training and exercises.

Hands-on-training is necessary to train school personnel in specialized procedures that they are not familiar with or do not perform often (e.g., CPR, first aid, AED, or light Search and Rescue).

By exercising the plan, the school improves readiness, efficiency, timely response, and also gains public recognition and support. The exercises ensure that the school is actively involved with the safety of students/staff/visitors and the protection of property while under no duress. Also, evaluations and plan changes can be considered/changed.

Drills can be practiced at different levels such as a small drill during a staff meeting, a classroom drill by an individual class or simultaneously with other classes, and total school drills. The purpose of a drill is to ensure that all students and staff understand what they are to do as well as learn to perform the task quickly.

Tabletop exercises enable staff members to practice an emergency scenario and make decisions similar to those made in an actual incident within a low-stress environment. In addition, tabletop exercises lend themselves to low-stress discussion of plans, policies, and procedures; and provide an opportunity to resolve questions of coordination and responsibility. Therefore, the plan can be changed, if needed, to reflect what was learned.

Functional exercises test specific functions described in a plan and are used to test one function at a time. The personnel with responsibilities for the specific function perform the function as required by the plan. If time constraints are critical during an emergency, then the same time constraints should be built into the functional exercise.

A full-scale exercise is as close to the real thing as possible. It is a lengthy exercise that takes place on location using, as closely as possible, the equipment and staff/students who would be involved in a real event.

Full-scale exercises put into effect most functions of a safety plan. This includes full coordination of several agencies through activation of the Emergency Operations Center.

Multi Drill Response Report

SCHOOL NAME ______________________________Monthly Fire Drill Response ReportCode of Alabama (1975) §36-19-10

(Additional Months for Summer School)MONTH DATE TIME DURATION

OF DRILLCOMMENTS INITIAL

AUGUSTSEPTEMBER

OCTOBERNOVEMBER

DECEMBERJANUARY

FEBRUARYMARCH

APRILMAY

JUNEJULY

Seasonal Severe Weather Drill Response ReportSFM REG. 482-2-102-.01

(1 Drill September through November and 1 Drill January through March)

MONTH DATE TIME DURATIONOF DRILL

COMMENTS INITIAL

SEPT-NOV

JAN-MAR

Lockdown Drill Response Report(Suggested minimum 1 Per Semester)

MONTH DATE TIMEDURATIONOF DRILL COMMENTS INITIAL

AUG-DECJAN-MAY

COLLECTING, REPORTING, AND ANALYZING SUSPICIOUS INCIDENTS

The Department of Homeland Security (DHS) recognizes the increased vigilance of our industry and government partners, and encourages them to continually report suspicious activity and incidents.

Effective information collection when a suspicious incident occurs enables faster and more thorough investigative follow-up. DHS recognizes that it is not always possible to gather detailed incident information, but collecting the following types of information will facilitate the investigative and analytic process:

Date and time of incident Number of individuals involved Description of the incident, with a description of the business function of the

facility involved Name and address of the facility For suspicious persons:

Name(s), aliases, including variations in spelling Sex Physical description Social Security Number and any passport and visa information Reason for being in the area or conducting the suspicious activity Place of employment Copy of picture ID(s) History of incidents of this kind involving this individual, especially at this

facility For vehicles:

Make, model, year, color License plate and state Distinguishing marks, stickers, and embellishment on the vehicle Any history involving the same vehicle at this location or facility

For aircraft: tail number and color scheme For boats: boat registration ID, color, and identifying information Description of suspect’s surveillance equipment:

Make and model of camera, binoculars, or recording equipment Subject and number of pictures taken Copy of pictures, if available

Description of any other suspicious individuals in the nearby vicinity Contact information of the reporting individual, witnesses, and organization or

facility Elements of local law enforcement or other local, State, or Federal agencies that

have been notified Responsibility for follow-up actions Results of follow-up actions

Points of contact for further information

Baldwin County HIGH SCHOOL

Teacher Evacuation Report

_______________________Teacher

Number of Students Present: _____________________

MISSING STUDENTS EXTRA STUDENTS

Teacher Signature: ___________________________________

Date: ______________________

Conclusion

The faculty and staff at Baldwin County High School understands that in developing a safety plan that there will always be unforeseen situations that there may not be a set of procedures written for. We promise to act appropriately and professionally during any situation on campus. We at Baldwin County High take the safety of our school and our students very seriously and commit to practicing the most effective way to keep safe. We will always keep our students safety first in our minds as we go on through our day-to-day duties of educating our youth. Anyone that has a concern or opinion on the safety of our students should feel free to approach any of us to discuss it.

Documents

Baldwin County Public Schools - Operations … · Web viewSuspicious Incidents 100 Teacher Evacuation Report 101 Athletic Venues 102 Conclusion 103 Statement of Commitment Consistent