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Background Screening Overview(Processing A New Applicant)
– Why we screen– Who must be screened– How to request a screening– Screening process & timeframes– Rating -Who can/cannot be hired– Exemption process– Fingerprint Retention– Annual Affidavit– How to contact us
Table of Content:
Florida Statute 985.644
Requires background screening to be completed *prior to employment and volunteering
Requires background screening of current employees & volunteers *every 5 years of employment
Background Screening is not optional.
It’s the Law!
Purpose for Background Screening
To ensure all applicants for employment or who want to volunteer meet screening
requirements prior to having contact with youth or confidential youth records
ALL:
Employees,
Volunteers,
Mentors,
Interns,
and Researchers
Who Must Be Screened?
Note: Contract provider volunteers, interns, and mentors who volunteer for less than 10 hours per month don’t have to be screened, but must always be in the line of sight of a screened staff member while volunteering. (This clause only applies to contract providers and does not apply to DJJ volunteers.)
ALL counselors, doctors, nurses, ministers, and others who are not employees, but seek
to conduct unsupervised activities with youth
Who else must be Screened?
School Board Teachers that are *paid by DJJ or a DJJ contract/grant provider to teach in a
program must be screened by DJJ.
Screening
School Board Teachers
*If the funding source is the school board or a school board contract provider a DJJ background screening is not required.
Screening Law Enforcement or Security
Officers
Law Enforcement or Security Officers that are *paid by DJJ or a DJJ contract/grant provider to work in a program must be
screened by DJJ.
*If the funding source is not DJJ or a DJJ contract provider a background screening is not required.
Employee Transfers & Promotions
When an employee is promoted or transferred within the same company, a new background screening is not required unless there is a break in service.
*Transferring from DJJ to Provider (or visa versa) or from Provider to Provider requires a new background screening.
How to Process A New Applicant Screening (Option 1)
Faxing1. Applicant will complete the appropriate
background screening forms: IG/BSU 001 (DJJ) IG/BSU 002 (Providers) IG/BSU 003 (Mandatory for DJJ & Providers)
2. HR Rep will send applicant to a local Livescan Service Provider to electronically submit fingerprints
3. HR Rep will fax the forms, a copy of the applicant’s driver’s license & social security card, and the service provider receipt to the BSU at (850) 921-6348 or 922-7997 To locate a service provider, visit FDLE’s website
at: http://www.fdle.state.fl.us/Content/Criminal-History/Livescan-Service-Providers-and-Device-Vendors.aspx
*WWW.DJJ.STATE.FL.US
How to Process A New Applicant Screening (Option 2)
Mailing1. Applicant will complete the
appropriate background screening forms: IG/BSU 001 (DJJ) IG/BSU 002 (Providers) IG/BSU 003 (Mandatory for DJJ & Providers)
2. HR Rep will mail the forms and a: Copy of the driver’s license Social security card Fingerprint card Payment or receipt for (*$26.46) to the
BSU (*Fees only apply to contract/grant provider applicants.)
Use our online credit card payment system or Send company check or money order made out
to the Department of Juvenile Justice*WWW.DJJ.STATE.FL.US
Send packaged documents
to Department of Juvenile
JusticeOffice of the Inspector
GeneralBackground Screening Unit
2737 Centerview Drive, Suite 3400
Tallahassee, FL 32399-3100
Remember: Payment must be included withprovider screenings when fingerprint cards areincluded.
Our Mailing Address(Option 2) Continued
Background Screening Unit (BSU) Process
The BSU will: Process the screening Apply a rating
(Eligible/Ineligible) *E-mail/Fax results to
the HR Rep
*Legibly print HR representatives e-mail address and fax number in section B of the screening form.
BSU Process (continued)
A completed screening will be e-mail/faxed to the HR Representative within 5 to 10 days
Eligible or Eligible w/Charges: No criminal history exists
OR
Criminal history exists with no disqualifying charges
Rating Types
Applicant can immediately be hired
Eligible or Eligible W/ Charges
Ineligible: A criminal history exists with
*disqualifying charges
*Disqualifying charges are listed on the Criminal History & PREA
Acknowledgement (Form IG/BSU-003)
Rating Types
Applicant CANNOT be hired until an exemption is granted
Ineligible
Rating Type ContinuedRating Types
*Identified Non-caretaker: A criminal history exists with disqualifying
charges, but the person: Will not work in a DJJ program where
youth are housed or receiving services Will not have access to confidential youth
records
******(This is not a provider rating)******
*This rating only applies to persons working in a DJJ headquarters
office where there is no contact with youth or youth records.
Identified Non-caretaker
The applicant can be hired, but only in a position or at a location where there are no youth or confidential youth records.
****This is not a provider rating.****
EXEMPTION
Exemptions are granted or denied by the Agency Head
Applicants can apply for an Exemption if: At least 3 years has elapsed since they
completed or was lawfully released from confinement, supervision, or sanction for the most recent felony disqualifying offense.
(Disqualifying offenses are listed in F.S. 435)
EXEMPTION(Continued)
If the disqualifying offense is a misdemeanor, or was a felony when committed, but is now a misdemeanor, the applicant can apply when the sanctions associated with the offense are lawfully completed.
EXEMPTION(Continued)
• Exemptions can not be granted to persons deemed a:
• Sexual Predator (F.S. 775.21)• Career Offender (F.S. 775.261) • Sexual Offender (F.S. 943.0435) unless the
requirement to register as a sexual offender has been removed pursuant to F.S. 943.04354
Fingerprint Retention Process
FDLE keeps the fingerprints of everyone screened until a request is made to remove those prints (*This process is referred to as Fingerprint Retention.)
Providers will pay $6.48 to FDLE per year for each employee’s fingerprints retained.
Payment will be made to DJJ in the form of a check, money order, or online credit card payment and sent to the BSU.
*Fingerprint Retention is not optional
Retention Removal Process
Removal of retained prints can occur when: A person is no longer employed A person is screened but not hired
Removal Requests: HR Representative must e-mail the person’s
name, last 4 digits of SSN and Transaction Control Number (TCN) to [email protected]
Form IG/BSU-006 must be submitted once a year to attest that all employees and volunteers at your program were screened.
Completing Form: Due by January 30 of each year Facility Administrator will sign &
notarize form Scan, Fax, or Mail document to
BSU
Annual Affidavit of Level 2 Screening Standards
(Form IG/BSU-006)
Mail requests to:
Department of Juvenile JusticeOffice of the Inspector GeneralBackground Screening Unit2737 Centerview Drive, Suite 3400Tallahassee, FL 32399-3100
Contact Us
Send an e-mail to:[email protected]
PH: (850) 921-6345 FAX: (850) 921-6348 (850) 922-7997
