Back Dated Transaction

7/29/2019 Back Dated Transaction

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Back dated Transaction

1. Back ground

There are various steps involved when backdated transaction takes place in M3.There are number ofdates in M3 each having a specific role in the transactions. List of the dates per transaction relevant to

SAS for backdated transaction is as follows.

Customer Order:- Requested Delivery Date,Confirm delivery date.

Purchase Order/Purchase Proposal:- Requested Delivery Date

Purchase Receiving:- Transaction Date.

Sales Invoice:- Invoice Date & Accounting date.

N:B:- Stock issue date cannot be backdated.

2.1 Customer Order

There are number of dates which the system maintains for its transactions. Different dates are as

follows

a) Requested Date:- This field indicates the date customer wants the delivery to arrive at the finaldestination.This date will be entered manually in OIS101/B panel when the customer order will

be created. If the customer requested date is to be backdated then enter the appropriate date in

the field marked in the red color in the below screen shot.


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b) Confirm delivery date:- This is the date/time the goods arrives at the customer site. This date iscalculated automatically by the system. This date is also printed in the output as Required

date. Since this date is calculated automatically and if the Requesteddelivery date is

backdated system will not automatically backdate it. It needs to be backdated manually as shown

in the below screenshot.

Enter the CO requested date. It

can be back dated.

CO is created with

backdated Req Del date


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Since confirm delivery date is to be printed in Outputs this date should also be corrected. Select the

CO Line for which Confirm delivery Date is required to be backdated and navigate to OIS010/I

Panel and manually change that date. As shown in the below screen shot.

After the change is done confirm delivery date gets updated as shown in the below screen shot

This is a Confirm Delivery date

calculated automatically without taking

into consideration Backdated Requested

delivery dt.

Change confirm delivery date here

and press enter to go to the next

panel


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C) Customers Order Date:- The field indicates the customer's purchase order date. This is the date

when the customer dated the order. This is also printed in the MOM output as Customer PO date.

This date is also needs to be corrected manually to the appropriate back date. Changes for this date can

be done in OIS101/E Panel as shown below in the screen shot.


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2.2. Purchase Order: - For the Purchase Order proposal Requested delivery dt needs to be changedas shown in the below screen shot. When the changes are done the POP/PO date system will give a

warning message. Override this warning message and proceed next.

Customers PO date changes has

to be manually for the

backdate.


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Based on the backdated requested date of the CO these date will not calculated automatically to

backdate it needs to be done manually here in PPS171/E. Though these dates in POP is not going to

use used in any document but when POP is released to PO these dates will get copied in PO. In the

Purchase document value for Required ETA field gets printed from the Req del dt of PO. As

shown in the below screen shot.

This is a date copied

from the POP. If the

change in the date is

not done at the POP

Stage then same can

also be donehere atthe PO stage


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2.3. Purchase Order receiving at the Back date:-

When PO is received system will by default propose the current date. It needs to be overridden with

the appropriate back date for which PO receiving needs to be done

Whenever backdated transaction is done in the system M3 will pop up a warning message ignore the

warning message and proceed ahead with the next steps.

2.4. CO Invoice:-

For the backdated Sales Invoice changes in the dates needs to be done as shown below

Date needs to be changed

here if back dated

transaction is required.

Change to appropriate

back date here

Documents

Back Dated Transaction