Babylon EMPV1 17€¦ · BABYLON 99 Torney Road Carapooee West Emergency Management Plan Version: 2017_V1.0 For Planning Application (NOT FINAL) The information contained herein is

Prepared by: Tracey Wall Safety in Numbers Version – 1.O

BABYLON

99 Torney Road Carapooee West

Emergency Management Plan

Version: 2017_V1.0 For Planning Application (NOT FINAL)

The information contained herein is intended as advice and does not remove the responsibility of the

management/proprietors to ensure all obligations under legislation are adhered to.

BABYLON EMERGENCY MANAGEMENT PLAN

Prepared by: Tracey Wall Safety in Numbers Version – 1.0 Page: 2

AMENDMENTS TO FINAL PLAN

All changes to final plan must be approved by the Risk Manager and distributed to all members of the

Emergency Control Organisation (ECO).

AMENDMENT EFFECTED

Page Number Topic Signature Date Time

Amendments and a covering memo should be sent to:

Tracey Wall (Risk Manager)

E-mail: [email protected]

SAFETY PLAN DOCUMENT ISSUE HISTORY

DATE DESCRIPTION ISSUE BY Not Valid

4/11/2016 For Planning Permit (Draft Only) V-01 TW

PLEASE NOTE:

This work is copyright. However in the interest of constantly improving safety standards in the industry

Safety in Numbers (Tracey Wall) and invite interested parties to reproduce and distribute this material

for their own use, providing the appropriate acknowledgement is given, The use of this material for any

commercial purpose, including its resale in any format, is prohibited under the Copyright Act 1968.

Every effort has been made to ensure the accuracy and completeness of this information; however

Safety in Numbers and Babylon Festival Co Pty Ltd JV ATF KC Unit Trust & Hardware make no

warranty regarding it use, and assumes no liability for any damages or loss suffered as a result of any

inaccuracy or omission



Table of Contents 1 Table of Contents ....................................................................................................................... 3 1 Introduction ..................................................................................................................................... 6

1.1 General Policy Statement ...................................................................................................... 6 1.2 Authority ................................................................................................................................. 7 1.3 Aim ......................................................................................................................................... 8 1.4 Objectives .............................................................................................................................. 8 1.5 Indemnity ............................................................................................................................... 8 1.6 Incident and Emergency Definition ........................................................................................ 8 1.7 Types of Emergency .............................................................................................................. 9

2 Description of event and running orders ....................................................................................... 11 2.1 Event Summary ................................................................................................................... 11 2.2 Road Closures & Pedestrian Management .......................................................................... 11 2.3 Maps of Area ........................................................................................................................ 11

2.3.1 Site Map of CAMPING AND EVENT AREA .................................................................. 11 2.3.2 / Evacuation / Emergency Vehicle Access Map ........................................................... 12 2.3.3 Site Access / Parking Map .............................................................................................. 12

3 Management Arrangements ......................................................................................................... 13 3.1 Safety Planning .................................................................................................................... 13 3.2 Event Control Centre ........................................................................................................... 13 3.3 Emergency Control Organisation (ECO) .............................................................................. 14 Colour Identification .......................................................................................................................... 14 3.4 Non-Emergency Roles of ECO ............................................................................................ 15 3.5 Media Management ............................................................................................................. 16 3.6 Debriefing Arrangements ..................................................................................................... 16 3.7 Maintenance of the Plan ...................................................................................................... 16 3.8 Testing the Plan ................................................................................................................... 16 3.9 Communications .................................................................................................................. 16

4 Prevention Arrangements ............................................................................................................. 18 4.1 The Role of the Event Organisers ........................................................................................ 18 4.2 Preparedness ....................................................................................................................... 18 4.3 Hazard Review ..................................................................................................................... 18 4.4 Education & Awareness ....................................................................................................... 18 4.5 Performers ........................................................................................................................... 18 4.6 Terrorism Review ................................................................................................................. 19 4.7 Extreme/Sever Fire danger days ......................................................................................... 20

4.8 Prevention & Mitigation Strategies ....................................................................................... 23 5 Emergency Response Arrangement ............................................................................................ 24

5.1 Evacuation ........................................................................................................................... 25 5.2 First Aid and Medical Facilities ................................................................................................... 25



5.3 Responsibilities of ECO in the Event of an Emergency .............................................................. 25 5.4 Emergency Responses Guide .................................................................................................... 28

5.4.1 Aircraft Crash Response Guide ...................................................................................... 29 5.4.2 Amusement/equipment or Equipment Failure Response guide .................................... 30

5.4.3 Armed or Dangerous Intruder Response Guide ............................................................. 31 5.4.4 Armed or Dangerous Intruder Check List ....................................................................... 32 5.4.5 Bomb Threat Response Guide ....................................................................................... 33 5.4.6 Bomb Threat Checklist ................................................................................................... 34 5.4.7 Civil Disturbance Response Guide ................................................................................. 35 5.4.8 Electrical Failure Response Guide ................................................................................. 36 5.4.9 Explosion Response Guide ............................................................................................ 37 5.4.10 Fire Response Guide ...................................................................................................... 38 5.4.11 Fireworks Malfunction Response Guide ......................................................................... 39 5.4.12 Falling Limb or tree Response Guide ............................................................................ 40

5.4.13 Hazardous Materials Incident Response Guide ............................................................. 41 5.4.14 Missing Person Response Guide ................................................................................... 42 5.4.15 Lost person or child/Found person or child Checklist ....................................................... 43 5.4.16 Medical Emergency Response Guide ............................................................................ 44 5.4.17 Controlled Audience Area & Crowd Safety Response Guide ......................................... 45 5.4.18 Person Entrapment Response Guide ............................................................................. 46 5.4.19 Structure Damage Response Guide ............................................................................... 47 5.4.20 Vehicle Accident (On Site) Response Guide .................................................................. 48 5.4.21 Bushfire Response Guide ............................................................................................... 49 5.4.22 Gas incident (On Site) Response Guide ......................................................................... 50 5.4.23 Flooding Response Guide .............................................................................................. 51 5.4.24 Dam Incident Response Guide ....................................................................................... 52 5.4.25 Storm Response Guide .................................................................................................. 53

5.5 Assembly Areas ................................................................................................................... 54 5.6 Emergency Services Meeting Point ..................................................................................... 54 5.7 Emergency Incident Log ...................................................................................................... 54 5.8 Emergency Vehicle Access ................................................................................................. 54

6 RECOVERY ARRANGEMENTS .................................................................................................. 55 6.1 Post Trauma Recovery ........................................................................................................ 55 6.2 Business Continuity ............................................................................................................. 55

Appendix A - Fire Ratings Guide/Communication Templates ............................................................... 56 Appendix B - Warden & Investigation Kits ............................................................................................. 61 Appendix C - Daily Incident Report Form .............................................................................................. 62 Appendix D - Emergency Incident Log .................................................................................................. 65 Appendix E - Risk Assessment ............................................................................................................. 66

Appendix F - Radio Channels ............................................................................................................... 71

Appendix G- Playing Times…………………………………………………………………………………...72

Appendix H- Key Event Times………………………………………………………………………………...72



Appendix I- Heatwave Information….………………………………………………………………………...72



1 Introduction 1.1 General Policy Statement Hazards exist within all environments whether they are recognised or not. The need to: prevent,

respond, or recover from these hazards require that we all actively participate in the risk and

emergency management process.

The promoters: Babylon Festival Co Pty Ltd JV ATF KC Unit Trust & Hardware have a responsibility to

provide a work place that is safe and without risk to health (Section 21, Occupational Health and

Safety Act, 2004). As part of the process of meeting this obligation, Babylon Festival Co Pty Ltd JV

ATF KC Unit Trust & Hardware is committed to the development and ongoing support of this

Emergency management plan and the risk management measures created in conjunction with this

plan.

During development of the plan the following key elements of safety management were identified:

Ø Prevention or mitigation of hazards, through active risk management.

Ø Ongoing education and training of employees, staff, volunteers and contractors working at the

event in relation to hazards that exist and procedures to be adopted in the event of an

emergency.

Ø Reviews of safety management arrangements during warden briefing, event debriefs and

amendment of plans where necessary.

Ø Safety at the event with ongoing education of patrons attending the event.

Ø Management of emergencies including reporting of incidents.

Ø Provision of assistance and information to the emergency services, employees, patrons and

work place safety investigators.

Ø Support to persons injured at the event.

Ø Support and counselling to staff, volunteers and patrons if required.

Ø Event recovery.

Although this emergency plan is extensive, we invite input from emergency service stakeholders and

other interested parties. This plan will be reviewed prior to the event to ensure that the information it

contains is accurate and current. Critical changes such as contact list information will be implemented

and promulgated immediately. Amendments and a covering memo should be sent to: Tracey Wall.



1.2 Authority This plan has been produced with the authority of the Promoters of Babylon Festival to be conducted

at 99 Torney Road, Carapooee West, Northern Grampians in accordance with the Occupational

Health & Safety Act, 2004; and Australian Standard, AS3745-2010 Planning for emergencies in

facilities.

In the event of an emergency within the boundary of the event covered by this plan, responsibility for

the management of the response to the incident, including evacuation of persons affected will normally

be delegated to the Chief Warden. This delegation will be effective from the time the emergency is

reported until such time as it is resolved or handed over to the relevant response agency.

This plan is the result of the co-operative efforts of the working group compromising representatives

from North Grampians Shire Council, emergency services, event management and Safety in Numbers

on behalf of the promoters with written resources from various Australian Standards and Government

Regulation and Acts.

____________________________ Date: _____________

Chris Colaneri– Promoter Representative on behalf of Babylon Festival Co Pty Ltd JV ATF KC Unit

Trust & Hardware Pty Ltd



1.3 Aim The aim of this plan is to detail the agreed arrangements for the prevention of, the response to, and

the recovery from, emergencies and incidents that could occur at Babylon Festival.

1.4 Objectives The broad objectives of this plan are to:

Ø Apply measures to prevent or reduce the causes or effects of emergencies.

Ø Administer arrangements for the response to emergencies when they occur.

Ø Assist employees, contractors and patrons to recover following an emergency.

1.5 Indemnity Safety in Numbers, the Event Planning Working Group and the Event Emergency Control

Organisation which have been tasked with safety and emergency management planning shall be

indemnified by Babylon Festival Co Pty Ltd JV ATF KC Unit Trust & Hardware against civil liability

resulting from, risk assessments, emergencies, response, education, training, exercises or emergency

evacuation where the personnel acted in good faith in the course of their emergency control duties.

1.6 Incident and Emergency Definition An incident is a local event, accidental or deliberate, which may result in injury or damage to property,

and may be managed using standard procedures.

An Emergency is any event that arises internally or from external sources, which may adversely affect

persons or the community generally, and which requires immediate response from emergency

services.

Radio usage guide Radio Priority Codes

1. Emergency – major safety incident already in play requires immediate action and response to deal with issue, may be localised or event wide- Request relevant stakeholders to switch to

Emergency Channel

2. Urgent – serious problem or incident that has significant personal, localised or event wide repercussions and/or severe hazardous conditions. Problem needs to be corrected

immediately. Communications Officer may request stakeholders go to emergency channel

3. Concern – problem that is less hazardous, but still represents a condition or concern to safety, needs to be fixed within a stated time frame

4. Housekeeping – problem with minimum danger to life, but correction will enhance safety.



Emergency Codes

In addition to the above Priority Codes the following Colour Codes may be used by prior agreement by

all members of the ECO.

Code Red- Fire related emergencies (on site)- can be called by any worker/staff member

Code Orange- Evacuation called by Warden, Chief Warden, ECC, and Emergency Services) Code Purple- Bomb threat- can be called by any worker/staff member

Code Brown- External emergency called by Police, CFA or Emergency Services

Radio Use Guidelines

Ø Keep radio usage to a minimum at all times

Ø Speak slowly and clearly

Ø If emergency traffic commences cease all other radio use

Ø Listen to emergency traffic for instructions which may concern your area

Ø Test radio from time to time to ensure serviceability

Call Signs Use Area or Names to call and answer.

E.g. “Traffic to Event Control ”

“Event control---Go Ahead”

Refer to Appendix for Channel allocation

1.7 Types of Emergency A principal risk assessment and activity specific risk assessments have been conducted of perceived

threats to the event. This process is not intended to exclude a consideration of any form of emergency

and, to this end; this document has adopted a flexible “all hazards approach.”

Summaries of those identified risks are:

Ø Aircraft Crash

Ø Armed or Dangerous Intruder

Ø Bomb Threat

Ø Civil Disturbance



Ø Electrical Failure

Ø Equipment Failure

Ø Explosion

Ø Fire

Ø Fireworks malfunction

Ø Flood/Dam/Storm

Ø Medical Emergency

Ø Missing Person

Ø Crowd safety /overcrowding

Ø Severe Weather/Storm damage

Ø Structural instability

Ø Terrorism

Ø Tree/falling limbs

Ø Transport Accident

Ø Vehicle Accident (on site)

Ø Any other incident that may, in the opinion of the Chief Warden, affect the events’ staff,

employees, volunteers, contractors or patrons.



2 2 Description of event and running orders 2.1 Event Summary

A comprehensive event management plan has been developed for this event and contains valuable

information. The event management plan should be read in conjunction with this plan. The current

event management plan is V2.0

2.2 Traffic &Patron Access Management A detailed Traffic (camping and parking) Management Plan for event traffic and the local area affected

by the event is in the process of being prepared for the festival. The plan will be based on previous

similar style camping events, local experience, police and council input and incorporates knowledge of

events run at other sites by the promoter.

A reputable traffic company (TBC) will work with council to implement an internal and external traffic

management plan, it is not anticipated that the assistance of the Victoria Police is required. Traffic

controllers will manage all facets of the traffic management plan on the road network. North

Grampians Shire Council will prepare the external traffic management plan and submit to Vicroads for

approval.

Internal traffic and parking will be managed on site by traffic marshals, security, and parking

attendants in accordance with the Traffic and Parking Management Plan determined by the site event

manager.

Licensed crowd controllers will carry out Gate/Entrances and pedestrian management. Staff will be

specifically trained and briefed and will be under supervision of the Security Manager. The event

location, schedule and program have been designed to maximise crowd flow and minimize congestion

in any particular areas such as gates and bars as so far as is reasonably practical.

Wardens and security supervisors responsible for gates and entrances must be able to control the

patron traffic flow through their area during an emergency and operate as directed by the Event

Control.

The gates and entrances must be maintained and supervised by competent persons at all times until

the event is over and all patrons have left the site as declared CLOSED by the ECC.

2.3 Maps of Area 2.3.1 Site Map of Babylon Festival A detailed site plan has been provided separately for the event.



2.3.2 Evacuation / Emergency Vehicle Access Map Large format detailed plans will be available on the day.

2.3.3 Parking and Site Access Detailed traffic plans have been provided separately.

The site plan contains on site parking, camping and site access information.



3 3 Management Arrangements 3.1 Safety Planning Representatives from all relevant stakeholders have had input into this plan. The event planning

working group (or other representatives) will convene prior to the event to discuss any matters arising

from the following:

Ø Exercise requirements, including a ‘table top’ exercise.

Ø Possible implementation of suggestions and ideas.

Ø Any modifications to venue and buildings, composition or conduct necessitating changes to

the plan.

Ø Review the written plans.

Ø Hazard and risk assessments.

Ø Staff training needs.

3.2 Event Control Centre The Event Control Centre for the event, will be located in a site shed on the property (refer to plan)

Ø Maps, plans and relevant documentation.

Ø Telephone, Internet access and two-way radio.

Ø Communications Officer

Ø Security Rep

It is envisaged the main use for this Event Control Centre will be the coordination of the event and

incident control: traffic, parking, crowd safety management and first aid incidents.

The Event Control Centre would also act as the Emergency Control Centre (ECC) in the event of an

emergency as a support base for the Emergency Control Organisation (ECO).

The appropriate services and stakeholder liaison officers would attend the Emergency Control Centre

to assist with the operation and manage the emergency. A log will be kept on the Event Control

Centre attendance.

It is vital that the Event Control Centre be staffed/operational throughout the duration of the event (24

hours) until CLOSE (all patrons off site).



3.3 Emergency Control Organisation (ECO) DRAFT ONLY CONTACTS TO BE UPDATED PRE 2018 EVENT The following are responsible for administering the Warden system and plans for the management of

emergencies at Babylon Festival event at 725 Walkerville Rd

Chief Warden/Promoter/Event Manager

Deputy Warden

Safety Officer

Security Manager

Police Commander

CFA Operations

CFA Local Unit

First Aid Commander

Ambulance Commander

Traffic Manager

ECC Coordinator /Communications Officer

Wardens Area Name Mobile Radio Channel

Safety Officer

Car park

Camping

Bars

Ticket Entry

Main Stage

Catering

Backstage

Accreditation

Colour Identification If for management reasons it is necessary to use colours to recognise members of the Emergency

Control Organisation the following colours will be used:

Chief Warden and Deputy Chief Warden White

Precinct Warden (if applicable) Yellow

Warden Red



3.4 Non-Emergency Roles of ECO The emergency control organisation consists of:

Ø Chief Warden

Ø Deputy Chief Warden

Ø Wardens

Chief Warden

The responsibilities of the Chief Warden are to:

Ø Administer the warden system

Ø Review the emergency management plan in conjunction with the Deputy and Wardens.

Ø In conjunction with the safety officer, ensure that a debriefing is conducted.

Ø Ensure the Chief Warden and the Deputy Warden are not simultaneously absent from the site.

Deputy Chief Warden The role of the Deputy Chief Warden (s) is to assist the Chief Warden in the general administration of

the Emergency Control Organisation and will assume all relevant responsibilities whenever the Chief

Warden is absent.

Wardens

Wardens, within their area of responsibility, will ensure that:

Ø They are familiar with the layout of the event environs and the general locations used by

patrons staff, volunteers and employees, including contractors.

Ø They are familiar with the location of all first aid facilities and other emergency equipment.

Ø New employees and volunteers are thoroughly briefed on emergency procedures as part of

their induction process.

Ø They oversee the contractors within their area of responsibility.

Ø They represent their area at any emergency debrief.

Wardens will take appropriate action to ensure:

Ø Good housekeeping so that litter does not accumulate to increase the danger of fire and

health risk.

Ø Hazardous materials are not stored or used incorrectly, notwithstanding the nature of work.

Ø Equipment does not impede access.

Ø Pathways are free of obstruction.

Ø Fire extinguishers, safety signs and safety equipment are serviceable at all times.

Ø Hydrants and hose reels are accessible.

Ø Access to and egress from emergency equipment is not obstructed.

Ø Any irregularities are reported to the Event Manager.

Ø All incidents are reported on the form provided.

Ø Inspection checklists are completed.

Ø Incident report forms are to be handed to the site manager or safety officer



Other key staff

The role of other key staff (Security Area Coordinators, Stage Managers, etc.) is to assist the warden

in their area of responsibility, and if nominated, to assume responsibility of warden in their absence.

3.5 Media Management During emergencies, there is likelihood that the media will want to obtain an interview or statement

from the Promoter. All participating organisations, agencies and their employees should be aware that

all media inquiries are to be directed to the event Media Liaison Officer or Promoter Representative

who will arrange for the appropriate personnel to be available for comment. If the Media Liaison

Officer is not available, the Promoter Representative will appoint an appropriate person to act as a

Media Liaison Officer at the time of the event. It is planned to issue an official report one the event.

The Communications Officer will collect information and comments from the relevant agencies.

The Media Liaison Officer is TBA

3.6 Debriefing Arrangements A debrief will take place as soon as practicable after an emergency. The Deputy Chief Warden will

convene and chair the meeting with a view to assessing the adequacy of the plan and to recommend

any changes. It may also be appropriate to conduct a separate recovery debrief to address recovery

issues. Wardens are encouraged to debrief the personnel in the area of the facility/event they are

responsible for, and to provide feedback for and from the Emergency Control Organisation debriefing

sessions.

Event Debrief

A full debrief of all participating organisations will take place as soon as practical at the completion of

the tour. The site manager will chair the meeting with a view to assessing the adequacy of the plan

and to recommend any changes.

3.7 Maintenance of the Plan This plan will be reviewed prior to the event to ensure that the information it contains is accurate and

current. Critical changes such as contact list information will be implemented and promulgated

immediately. Amendments and a covering memo should be sent to:

Tracey Wall

E-mail: [email protected]

3.8 Testing the Plan Testing of this plan will be conducted in a ‘Table Top’ form, if required, by the Emergency Control

Organisation.

3.9 Communications All members of the Emergency Control Organisation and Wardens will be equipped with two-way

radios and telephone communication system. Wardens will be briefed on exact radio procedure

during briefing session.



Communication to other emergency service providers on site will also be via two-way radio. An

emergency radio channel will be allocated for such use (Channel 1). Security management will provide

a communications officer to monitor and coordinate this network.

Emergency Radio Channel 1



4 4 Prevention Arrangements 4.1 The Role of the Event Organisers Management, employees and participating organisations recognise that they jointly have a key role in

prevention and mitigation activities to reduce the risk, or minimise the effects, of emergencies that may

occur. Review of existing policies and acting in accordance with Codes of Practice, Regulations and

Industry Standards; combine to ensure that all measures possible are addressed to reduce the

likelihood of an emergency.

4.2 Preparedness An Emergency Control Organisation has been identified and will be trained in all aspects of the

Emergency Plan and specific tasks of their duties. Assembly areas have been determined for use

during emergencies.

4.3 Hazard Review During the preparation of this plan a principal risk assessment was carried out to identify potential

natural and man made hazards that may impact on the event. The Emergency Control Organisation is

tasked with the regular re-assessment of threats to the festival.

4.4 Education & Awareness The ability of event/event management and their respective employees, staff, contractors to respond

to an emergency situation and in turn recover from the effects of an emergency will depend on the

attitude of the people affected. Appropriate actions from the organisation’s employees during

emergencies will require education and awareness programs to be implemented for this purpose. The

Emergency Control Organisation will develop, support and promote appropriate prevention and

awareness programs.

4.5 Performers The performers and entertainers participating at Babylon Festival event are to be briefed in regard to:

Ø Crowd Safety

Ø Inciting bad and dangerous behaviour in the crowd



All entertainers are to be fully briefed as to their legal and moral responsibility for assisting with

maintaining order and crowd safety.

4.6 Terrorism Review Due to the current potential of an act of terrorism we must all be vigilant. We must train wardens and

security to maintain a high level of vigilance. A gatehouse arrangement operates to control the entry

and exit of vehicles on to the site. Only authorised vehicles will be allowed on to site and parking is in

designated areas. The general house keeping of all areas is to be at an all time high reducing the

opportunities for packages etc. to go unnoticed.

Wardens are trained in the importance of their task and the need for immediate communication of

abnormalities. The wardens are also trained to assist with evacuation and emergency vehicle access.

Area wardens will be trained to watch for unusual activities at the event. During training, wardens are

taught to ‘err’ on the side of caution in regard to evacuating an area if they believe there is a positive

threat to public safety. However most evacuations would be as a result of a direction from the Chief

Warden and/or Emergency Services. The warden system allows for the alarm to be raised quickly

from all corners of the event and associated areas should the need arise.

While all of these processes are part of the normal risk management operations, due to current

terrorism awareness, there is an additional element in the tasks.

4.7 Code Red/Extreme/Severe Fire Danger Days

Extreme/Severe Fire Danger Days

Babylon Festival may take place on days of Extreme/Severe Fire Danger if the following protocols are

in place and procedures followed.

Preparedness

The property is an outdoor venue surrounded by native bush land (with a large cleared area near the

dam) and as a result events conducted will always be subject to prevailing weather conditions and

resulting fire danger at the time.

Weather forecasts will be monitored by event management as weather has the capacity to have a

major impact upon the safety of patrons and event operations particularly in respect to bush fire risk.

Road Access/Location.

Please refer to detailed traffic management plans for the event.

Event

The following protocols and procedures will be implemented for Babylon Festival produced events

from a weather/fire danger perspective

The event manager and /or promoters representative and/or risk manager will make contact with the

local CFA on the Friday the week prior to the event (or between 5-7 days out) and participate in any

local/ regional emergency management team meetings convened if extreme weather is forecast. This



will typically be coordinated through a nominated District/Incident Control Centre that will provide

information as to what the weather forecast is predicting for the event dates.

One Week Out For Babylon Festival the event manager will contact the CFA Rostered Duty Officer

As soon as possible following this (or any other relevant update) if severe or extreme weather/fire

danger is forecast for the event the patron communication plan and the following protocols and

procedures will be implemented.

Babylon Festival Emergency Planning Committee (EPC) including council land manager, event

manager, site manger, /risk manager, /council representatives and/ or promoters representative and

senior members of the relevant emergency services/authorities (Police, CFA, SES, Council

Emergency and Council Building Department) will convene a minimum of 2-3 days prior to the event.

This may be via teleconference or on site.

3 Days Out If the weather forecast 2-3 days out is deemed satisfactory then no further meeting will be held and

the event will proceed however the event, risk manager and site manager will monitor forecasts.

Subsequent meetings may be scheduled by any of these parties if necessary.

If the weather forecasted and fire danger is still deemed to result in an unacceptable level of risk to

patron safety or have a major negative impact on local community if the event was to proceed, a

further meeting of the EPC will be scheduled for the day prior to the event to prepare for possible

cancellation and if need be on the morning of the event at 7.00am to make decision to proceed or

cancel.

The municipal building surveyor will also be kept informed of any recommendation of the EPC or the

emergency services in particular the Victoria Police and the CFA in order to consider and determine

and this meeting if in the opinion of Council, based on advice from the authorities, it is determined that

the weather on the days presents an unacceptable level of risk to public safety the event will not

proceed for safety reasons.

In this case council will withdraw permission and approval for the event and the Place of Public

Entertainment permit will be cancelled (if already issued).

If the event is cancelled, Code Red arrangements apply.

Patron Communication Plan

Communication with stakeholders and patrons is a critical part of the event management process. As

part of the overall event management a communication plan has been developed for the event and

includes a documented and understood response plan should the event occur on a day of

extreme/severe fire danger, the communication plan should include quality and reliable information

that has been issued by appropriately authorised event management representatives in consultation

with the Local Council.



7 days out

• Place message on website advising patrons to check website for updates

• Advise ticketing agency that an email to ticket holders may be necessary

• Prepare written press statements re event cancellation/postponement or otherwise

2-3 days out

• Update message on website advising patrons that cancellation is possible and to monitor

website prior to attending event

• Contact media outlets in regard to transmitting event cancellation message if required

• Place staff (on stand by) to manage communication strategy in event of cancellation

Event day

• Post event cancellation message on website

• Advise ticketing agency to send email to all ticket holders

• Update social media

• Send press release (print, radio emergency radio)

• Activate phone enquiry service (TBC)

• Activate on site communication including VMS message boards, signs at entries and direct

communication with any patrons

Event proceeds

ECC will motor AM774 radio, Victorian Bushfire Information Line (VBIL) 1800 240 667 and the CFA

website. All staff are to ensure mobiles are fully charged and operating in addition to event radios.

In addition to having an effective pre event communication strategy including information on (Fire

Ready) a number of on day operational strategies will also be employed if the event proceeds on a

day of extreme/sever fire danger

• PA announcements

• On screen messages

• Extra fire fighting equipment/services on site (private operator)

• Increase the amount of drinking water available for patrons

• Increase fire fighting capability

• Review car parking options and use of cleared areas.

Code Red Days

North Grampians Shire has in the interests of public safety advised event promoters that they

do not support the conduct of events on Code Red days. The promoters have determined that if

advised by CFA or council to cancel the event on a Code Red day they will do so. The Babylon

Festival site will be closed on declared fire danger Code Red days due to the potential risk of fire in

the area.

The site manager will have adequate staff on site to advise any patrons who arrive at the festival site

unaware of the cancellation. Note no vendors will be allowed onsite to remove goods.

Communication with patrons and stakeholders is a critical part of the event management process. As

part of the overall event management a communication plan has been developed for the event and

includes a documented and understood response plan should the event occur on a day(s) of a



declared CODE RED/Extreme/Severe Fire Danger Days, the communication plan should include

quality and reliable information that has been issued by appropriately authorised event management

representatives in consultation with the North Grampians Shire Council (Municipal Building Surveyor)

and local emergency services including Police and CFA.

Code Red Fire Danger Days

Babylon Festival site will be closed and the event will not take place if a Code Red Fire Danger is

declared on the following days.

Friday 10th March 2017

If a CODE RED is called during the 3-day event, the event will continue only with the support of local

authorities and emergency services.

Extreme/Severe Fire Danger Days

Babylon Festival site will be open and the event may/may not take place on days of Extreme/Severe

Fire Danger. A dedicated Council Officer (Building) will liaise with the event/site manager and

promoters representative throughout the week prior to any forecast extreme weather and on the day.

Further discussion with emergency stakeholders needs to take place to confirm processes and

decision making systems in place should extreme or severe fire danger be forecast for the area. The

event will only proceed with the documented support of Police, CFA and local authorities.

Information needs to address all patron safety issues as well as Frequently Asked Questions (FAQs)

where possible. Dissemination of the information needs to be through a variety of sources and

mediums such as:

• Pre event website updates • Pre event email advise to all registered ticket purchasers • Pre event media releases and updates including print, radio emergency radio • Phone enquiry service • Social media

In addition to having an effective pre event communication strategy a number of on day

operational strategies should also be employed

• PA announcements • Leaflet and on screen messages • Extra fire fighting equipment/services on site • Additional emergency power generator/s for sprinkler system pump • Increase the amount of drinking water available for patrons • Increase fire fighting capability • Arrange sprinkler system at designated emergency assembly area • ECC will motor AM774 radio, Victorian Bushfire Information Line (VBIL) 1800 240 667 and the

CFA website. • Staff are to ensure mobiles are fully charged and operating in addition to event radios.



Communication Flow Chart for Event Days in Emergency

Please refer to Appendix A for Fire Ratings Guide and Communication Action Plan

4.8 Prevention & Mitigation Strategies The following processes have been implemented to prevent or mitigate emergencies Babylon Festival

Strategy Responsible Officer/Group Employee and Volunteer Safety Programs Festival management

Event Control Centre Festival management Event Safety Checklists Wardens First Aid Stations Event Aid Risk Assessment

S

Safety in Numbers Risk management review Event planning working group/Safety in Numbers Incident Reporting All staff Key Employee Safety Training Employers Patron Management Security with support from Victoria Police Performer or Entertainer Briefing Chief and Deputy Chief Warden Police Patrols Victoria Police Safe Operation Procedures Responsible contractors Emergency management plan Safety in Numbers Safety Officer Safety in Numbers Security Patrols Auswide Security Site Inspections Wardens and safety officer Traffic management TBC Parking management Event Management Vendor and Contractor Briefing Catering Manager Warden Briefing Risk Manager

Event Manager MERO Emergency

Services

Council

Services

Chief Warden

Deputy Chief

Warden

Wardens

Staff

Vendors



5 5 Emergency Response Arrangement 5.1 Evacuation The total evacuation of one or more of the event areas will in most instances be initiated by the Chief

Warden or delegate via the wardens. On some occasions it may be necessary for the wardens to self-

initiate evacuation from the immediate area of a threat prior to notification from the Chief Warden. It

should be noted that the extent of evacuation might vary from one event to the next.

Evacuations fall into two categories:

Full Resulting in all patrons and employees moving out of the event area.

Partial Resulting in designated patrons and employees moving out of the event grounds, or

being directed into another part of the event area.

The type of evacuation will depend on the nature of the emergency and will generally be determined

by the Chief Warden or a delegate.

Should the event resources be overwhelmed as a result of the event, the controlling Emergency

Service will initiate the Municipal Emergency Management Plan to assist with the event and the event

recovery.

Delegation of Duty

If the Chief Warden is unavailable, responsibility will be delegated in the following sequence:

1. Deputy Chief Warden

2. Wardens

Mobility Impaired Persons

In the event of an evacuation Wardens should assist or arrange assistance for mobility-impaired

persons. A mobility-impaired person is any person who will require physical assistance during an

evacuation.

Some examples include:

Ø Permanent Disablement

Ø Temporary Disablement

Ø Deafness (full/partial)



Ø Blindness (full/partial)

Ø Advanced pregnancy

5.2 First Aid and Medical Facilities The first aid posts are strategically positioned so as to be easily accessed by emergency services

vehicles, and signposted to be obvious to the general public. The posts are to be kept in a hygienic

condition, containing adequate medical supplies and equipment and are staffed by a professional

medical team. Security in communication with the Event Control Centre can guide first aid and

ambulances to a particular point in the crowd. Posts are equipped with:

Ø Drinking water

Ø Communications

Ø First Aid Equipment

A suitable helicopter landing area has been identified on site.

5.3 Responsibilities of ECO in the Event of an Emergency Chief Warden

Ø Ascertain the nature of the emergency and determine appropriate action.

Ø Take control of the situation at the appropriate control point, if safe to do so.

Ø Ensure that area wardens and other key staff are advised of the situation.

Ø If necessary, initiate evacuation and control entry to affected areas.

Ø Ensure the appropriate emergency services are notified.

Ø Brief the emergencies services personnel upon arrival on type, scope and location of the

emergency and the status of the evacuation and, thereafter, act on the senior officer’s

instructions.

Ø Assist the emergency services as required.

Ø Ensure management is notified.

Ø Ensure the progress of the evacuation and any action taken is recorded in an incident log.

Deputy Chief Warden

During an emergency the Deputy Chief Warden will be delegated tasks by the Chief Warden. If the

Chief Warden is not available at the event, the nominated Deputy Chief Warden will assume all

responsibilities, duties and control. If the Chief and Deputy Chief Wardens are not available, the next

ranking member of the Emergency Control Organisation on duty will assume control as Chief Warden.

The Deputy Chief Warden, or nominated Warden, will provide confirmation of patrons and employees

marshalling and safety, or otherwise, to the Chief Warden by appropriate communication means.

Wardens

The primary responsibility of wardens is to ensure, as far as practical, the safety of patrons and others

and when necessary arrange their orderly evacuation from any danger.



IT IS NOT THE RESPONSIBILITY OF A WARDEN TO ACTIVELY COMBAT EMERGENCIES.

When required, wardens will ensure that the areas under their control have been totally evacuated, if

safe to do so.

Communications Officer

The communications officer will act as directed by the Chief Warden. Duties will include:

Ø Attending to emergency calls.

Ø Notifying the appropriate emergency service.

Ø Notifying the Chief Warden of any emergency.

Ø Establish and maintain communications between Chief Warden and the Wardens and other

emergency services.

Ø Transmit and record instructions and information.

Ø Maintain Emergency Incident Log.

Ø Maintain area maps.

Key staff and all other Employees

All other employees will act as directed by a warden. Specific employees may be allocated various

tasks. Tasks should only be carried out if safe to do so.



5.4 Emergency Responses Guide 5.4.1 Aircraft Crash Response Guide

FIRST STAFF ON SCENE

Turn off gas and electricity in immediate crash area, if possible, and remove any person in danger, if

safe to do so.

Ø Quickly assess the situation and notify the ECO and warden by any means possible.

Ø Vacate the area immediately.

Ø Keep personnel away.

WARDEN

Ø Quickly assess the situation and ensure the alarm has been raised.

Ø Notify Chief Warden by any means possible.

Ø Remove any persons in danger, if safe to do so.

Ø Consider evacuation.

Ø Coordinate staff.

Ø Request Emergency Services attendance – CFA, POLICE, and AMBULANCE - PHONE 000.

ECO/CHIEF WARDEN

Ø Determine situation.

Ø Contact Emergency Services - CFA, POLICE, and AMBULANCE - PHONE 000.

Ø Determine the safest festival site Emergency Assembly Area (note wind direction). Ø Initiate evacuation of all personnel to the Emergency Assembly Area, as appropriate. Ø Identify injured persons.

Ø Assist Emergency Services on arrival.

SPECIAL CONSIDERATIONS

Ø Do not attempt to remove debris from electrical equipment.

Ø If irritating or noxious vapours are present, withdraw immediately and stop all personnel from

entering the area.

Ø Municipal Emergency Management Plans will override this plan if warranted.



5.4.2 Mechanical Equipment Failure Response Guide


Ø Quickly assess the situation and notify the ECO and Warden by any means possible.

Ø Turn off any machinery if practicable and remove any persons from danger, if safe to do so


Ø Keep personnel away.

WARDEN

Ø Notify Chief Warden and ECO by any means possible.

Ø Prepare to evacuate.

Ø Follow instructions of Chief Warden.

ECO/CHIEF WARDEN

Ø Determine/assess situation.

Ø Marshal patrons and employees away from hazard area, if appropriate.

Ø Check for trapped persons in structures and on amusement rides, etc.



5.4.3 Armed or Dangerous Intruder Response Guide

ANY STAFF DIRECTLY INVOLVED

Ø Be deliberate in your actions.

Ø Be reasonably slow (consider your safety) in handing over keys, money or information.

Ø If possible move the situation to a less populated location.

Ø Observe the offender (height, weight, age, clothing, speech disabilities, accent etc.).

Ø Immediately notify a Warden.

Ø Warn others unobtrusively.

Ø Restrict access to patrons and employees.

Ø Do not approach intruder.

Ø Evacuate quietly.

WARDEN

Ø Assist first person if possible and safe to do so.

Ø Ensure ECO/Chief Warden has been notified.

ECO/CHIEF WARDEN

Ø Seek information on whereabouts and details of intruder.

Ø Contact VICTORIA POLICE PHONE 000

Ø Determine safest evacuation route.

Ø Marshal patrons and employees as best as possible.

Ø Confirm Police attendance.

Ø Have staff meet and provide details to Police on arrival.


Ø DO NOT PROVOKE OR CONFRONT THE INTRUDER



5.4.4 Armed or Dangerous Intruder Check List

Time Reported: Date:

Reported By:

Exact Location of Hostage Incident:

Number of Hostages:

Names of Hostages:

If Name(s) are Unknown:

• Height:

• Sex:

• Age:

• Complexion:

Number of Assailants:

Notable Characteristics of Assailant(s):

Identifying Features (tattoos, scars):

Number of Weapons:

Description of Weapons:

Mood of Assailant(s): r Calm

r Angry

r Excited

r Crying

r Nervous

r Irrational

r Other

Other Information:



5.4.5 Bomb Threat Response Guide

PERSON RECEIVING CALL

Ø Attract someone’s attention to notify Chief Warden.

Ø Do not notify any others of the threat.

Ø Try to keep caller talking.

Ø Fill out Bomb Threat checklist.

Ø Remain on telephone until relieved.

Ø Do not hang up the telephone.

Ø Notify ECO.

ECO/CHIEF WARDEN

Ø Immediately notify VICTORIA POLICE

Ø Ensure no radio transmitters are used.

Ø Never ignore threat.

Ø If possible relieve the person who received the call to allow completion of Bomb Threat

checklist.

Ø Assess need to evacuate.

Ø Determine the safest festival site Emergency Assembly Area. Ø Initiate evacuation of all personnel to the Emergency Assembly Area, as appropriate.

ALL OTHER PATRONS AND EMPLOYEES

Ø Evacuate when instructed.

Ø Take bags and personal items if directed.

Ø Report any suspicious items to a Warden.

WARNING

IF SUSPICIOUS ARTICLE (S) DISCOVERED, DO NOT TOUCH.



5.4.6 Bomb Threat Checklist

DON’T HANG UP THE TELEPHONE KEEP THE CALLER TALKING (Try to obtain as much information as possible)

WORDING OF THE THREAT: (Try to record the exact words)

Callers Voice: (Tick all applicable boxes)

r Calm

r Angry

r Excited

r Slow

r Rapid

r Soft

r Loud

r Laughter

r Crying

r Normal

r Distinct

r Slurred

r Nasal

r Stutter

r Lisp

r Raspy

r Deep

r Ragged

r Clearing Throat

r Deep Breathing

r Cracking Voice

r Disguised

r Accent

r Familiar

If the voice is familiar, whom did it sound like?

Estimated age of caller:

Sex of caller:

Background Sounds:

r Street Noises

r Crockery

r Voices

r PA System

r Music

r House Noises

r Motor

r Office Machinery

r Children

r Factory Machinery

r Animal Noises

r Clear

r Static

r Local

r Long Distance

r Booth

r Aircraft

r Other

Threat Language:

r Well Spoken (educated)

r Foul

r Irrational

r Incoherent

r Taped

r Message read by threat maker

Questions to ask:



1. When is the bomb going to explode?

2. Where is it right now?

3. What does it look like?

4. What kind of bomb is it?

5. What will cause it to explode?

6. Who placed the bomb?

Time: Date:

Duration of call:

Report call to:

• Name: • Phone Number:

Call received by:

Signature:



5.4.7 Civil Disturbance Response Guide

ANY STAFF DIRECTLY INVOLVED OR AWARE

Ø Contact Warden.

Ø Advise Warden all information relevant to the situation such as how many

participants/perpetrators, position and actions.

Ø Remain calm and avoid handling demonstrators in anyway.

Ø Avoid provoking the throwing of missiles.

WARDEN

Ø Notify ECO.

Ø Advise Chief Warden on purpose, strength and mood of group.

Ø Do not allow staff or vendors to confront protestors.

Ø Ensure cash handling areas are secure.

ECO/CHIEF WARDEN Ø As the situation dictates, notify - VICTORIA POLICE PHONE 000

Ø Seek cooperation of protest leaders.

Ø Negotiate to contain the situation.

Ø Arrange for staff to meet Police and provide details on arrival.


Ø DO NOT PROVOKE THE PROTESTORS



5.4.8 Electrical Failure Response Guide

WARDEN

Ø Notify Chief Warden and ECO by any means possible.

Ø Contact event electrician.

Ø If blackout or extremely low level of lighting, marshal patrons and employees.

Ø Prepare to evacuate.

Ø Follow instructions of Chief Warden.

ECO/CHIEF WARDEN

Ø Determine/assess situation.

Ø Contact the power company, confirm failure and indicate priority.

Ø Arrange alternative power if able.

Ø Marshal patrons and employees away from hazard area, if appropriate.

Ø Check for trapped persons in structures and on amusement rides, etc.

Ø Be prepared as power may be reinstated at any moment without warning.



5.4.9 Explosion Response Guide


Ø Turn off gas and electricity, if practicable, and remove any person in danger, if safe to do so.

Ø Quickly assess the situation and raise the alarm by contacting the Warden.


Ø Keep patrons and employees away.

WARDEN

Ø Quickly assess the situation and ensure the alarm has been raised and ECO and Chief

Warden notified.

Ø Remove any persons in danger if safe to do so.


ECO/CHIEF WARDEN



Ø Establish Control Point, if safe to do so.

Ø Determine appropriate evacuation routes (note wind direction).

Ø Determine the safest festival site Emergency Assembly Area. Ø Initiate evacuation of all personnel to the Emergency Assembly Area, as appropriate. Ø Identify injured persons.

Ø Arrange staff to meet and assist emergency services on arrival.




entering the area.




5.4.10 Fire Response Guide

RESOURCE HELP

CFA dial 000 www.cfa.vic.gov.au

AM 774 ABC Radio

CONTACT COUNCIL AH NUMBER: TBC

MERO Tel: TBC

PLANNED RESPONSE Emergency Assembly Areas map should be on display in prominent positions around the property.

Slip-on fire fighting unit should be ready to use if required.

Regular checks on all fire equipment (slip-on fire fighting unit, fire extinguishers, fire blankets) and

smoke detectors (part of regular checks).

Check batteries in smoke detectors.

Ensure batteries in mobile phones are fully charged.


Ø Quickly assess the situation and raise the alarm by contacting the Warden.

Ø Contact ECO.


Ø Attack fire with appropriate fire fighting equipment if trained and safe to do so.

Ø Withdraw when instructed.

WARDEN

Ø Quickly assess the situation.



Ø Ensure Chief Warden and Safety Officers are notified.

ECO/CHIEF WARDEN


Ø Contact CFA

Ø Provide CFA with update on type of fire and access.

Ø Establish Control Point, if safe to do so.

Ø Determine appropriate evacuation route (note wind direction).

Ø Determine the festival site Emergency Assembly Area

Ø Initiate evacuation of all personnel to the Emergency Assembly Area, as appropriate

Ø Identify injured persons.

Ø Arrange for staff to meet and assist Emergency Services.



Ø Only persons trained in the use of fire fighting equipment to take part in fire fighting actions


entering the area.




5.4.11 Fireworks (illegal) Malfunction Response Guide


Ø Remove injured person if safe to do.

Ø Contact First Aid.

Ø Quickly assess the situation and notify Warden and ECO.

Ø Vacate the immediate area.

Ø Keep people away from the area.

Ø Do not touch any shells lying around.

WARDEN

Ø Ensure all medical assistance has been rendered.

Ø Ensure alarm has been raised.

Ø Do not touch any shells lying around.

Ø Keep people away from the area.

Ø Do not move any debris at scene until given approval

Ø Request controlling emergency service CFA be contacted.

Ø Evacuate general public from immediate area.

Ø Await arrival of services.

ECO/CHIEF WARDEN

Ø Assess situation.

Ø Confirm CFA attendance

Ø Confirm emergency service contact

Ø Establish Emergency Control Point.

Ø Consider evacuation of affected area

Ø Notify any relevant authority.

Ø Assist services if necessary.



5.4.12 Fallen tree/ limb Response Guide

Planned Response Site manager to undertake pre event tree safety inspections and maintenance works to try and minimise the risk of fallen trees and limbs at the festival site.

The festival site however is abundant with native trees and flora, which are

unfortunately prone to falling and dropping limbs without notice.

Action/Response Warden • Quickly assess the situation. • Contact the Chief Warden and advise of situation. • Remove any persons in danger if safe to do so. • Evacuate/relocate patrons as necessary or on direction of Chief

Warden.

Chief Warden

• Determine the situation. • Contact/confirm the emergency services as appropriate. • Remove any persons in danger if safe to do so. • Contact/confirm the SES ph. 132 500 as appropriate. • Contact Manager and/or Coordinator. • Establish Emergency Control Centre, as necessary. • Confirm disposition of all personnel. • Identify and record any missing or injured persons, advise the

emergency services of these details. • Control access to the site. • Arrange for staff to meet and assist the emergency services on

arrival.

Recovery Chief Warden • Give all clear on advice of emergency services. • Report to Management. • Debrief.

Special Considerations

• Control festival site exits (if safe to do so) • Maintain incident log. • The North Grampians Municipal Emergency Management Plan will

override this plan if warranted.



5.4.13 Hazardous Materials Incident Response Guide


Ø Keep patrons and employees away.

Ø Do not attempt any rescue without appropriate protection (see special considerations).

Ø Contain the spill, if safe to do so using available products (i.e. soil, sand, blankets, etc.).

Ø Withdraw to safe position.

Ø Raise the alarm by immediately contacting Warden.

WARDEN

Ø Quickly assess the situation and ensure the alarm has been raised with ECO.



ECO/CHIEF WARDEN


Ø Contact CFA- (advise on type of spill and quantity). - PHONE 000.

Ø Establish control point, if safe to do so.

Ø Determine appropriate evacuation routes (note wind direction).


Ø Arrange for staff to meet and assist Emergency Services.

Ø Determine the safest festival site Emergency Assembly Area. Ø Initiate evacuation of all personnel to the Emergency Assembly Area, as appropriate.



entering the area.

Ø In some instances rescue patrons and employees must wear specialised protective clothing

(seek advice from attending Emergency Services).

Ø Rescue may have to be performed by Emergency Services.




5.4.14 Missing Person Response Guide-

FIRST STAFF CONTACT

Ø Inform warden of situation Ø Look for person in local area Ø Remain with person at scene until security or warden arrives Ø Follow instructions from warden.

WARDEN Ø Contact Event Control Centre with information regarding lost person to enable information to

be passed onto police, security and other staff. Ø Take lost person or informant to EVENT MANAGEMENT CENTRE

EVENT MANAGEMENT

Ø Ensure Checklist is completed Ø Advise and update key stakeholders of situation Ø Escalate to police if deemed necessary

ECO/CHIEF WARDEN Ø Assist Police where appropriate.



5.4.15 Lost person or child/Found person or child Checklist

Time: Date:

LOST PERSON FOUND CHILD

Questions to ask guardian/concerned person. Questions to ask child or person.

1. Where did you last see the child/person?

1. Where did you last see the guardian?

2. When did you last see the child/person?

2. When did you last see the guardian?

3. What is your name?

3. Did they tell you what to do if you got lost?

If Yes, explain

4. What is the child’s/person name(s)?

4. What is your name?

5. What is the child’s/person age(s)?

5. What is the guardian’s name(s)?

6. What is the child’s/person hair colouring?

6. What is the guardian’s age(s)?

7. What clothes are they wearing?

7. What is the guardian’s hair colouring?

8. What height is the child/person(s)?

8. What clothes are they wearing?

9. Does the child/person have ID?

9. What height is the person(s)?

10. Does the child/person have a mobile phone?

If Yes, what number?

10. Do they have a mobile phone?

If YES, what number?

11. Where do you think the child /person will go? 11. Do you know someone else’s number who

would know the guardians mobile number?

If YES, what number?

Other information Other information

Reported by:

Date:

Signature:



5.4.16 Medical Emergency Response Guide

FIRST STAFF AWARE

Ø Quickly assess the situation.

Ø Notify First Aid and if trained and qualified, contact ambulance if needed.

Ø Notify Warden.

Ø Render assistance to patient if able until First Aid arrive then assist First Aid if required.

Ø First Aid provider to request ambulance support if necessary.

WARDEN/FIRST AID/AV COMMANDER


Ø Ensure alarm has been raised.

Ø Keep uninvolved patrons and employees away.

Ø Start planning ambulance route if applicable.

Ø Advise ECC if ambulance is called.

Ø Arrange staff to meet and guide ambulance to patient, arrange for security officer to remain

with ambulance and to escort ambulance officers


Ø Employees involved in treating injured should ensure they make use of personal protective

equipment such as rubber gloves, facemasks etc. and should only treat if trained in such

treatment



5.4.17 Controlled Audience Area & Crowd Safety Response Guide

If at any time during the show day, there occurs any incident that is considered to be dangerous to the

safety of patrons; one or all of the following procedures will be implemented.

If the Babylon Security Supervisor indicates to the Babylon Production Manager that they believe

there to be a danger to patrons from a crowd surge or similar incident, the Babylon Production

Manager will implement one or all of the following.

• If it is dark, all available emergency lighting will be turned on to assist security in helping any

patrons in distress.

• If the incident is considered to be sufficiently serious, the Babylon Production Manager will

communicate with the current act’s management to direct the act to stop playing and, if

considered appropriate, have the artist encourage the audience to step back and help one

another out. If at this stage, emergency lighting is not yet operating, it will be turned on and

security response teams will work to assist patrons in distress. If the act’s management is not

at the side of stage, then the Babylon Production Manager will communicate directly with the

act.

• Depending on the severity of the incident, a decision will be made as to whether or not the act

should leave the stage. If this is considered necessary then Babylon event management will

address the audience directly and take whatever steps necessary to bring the situation back to

normal.

• At the time the Babylon event management consider the incident to be over, the act will return

to the stage.

• It is vital that if any act is asked to stop, they do so immediately The following are the only

Babylon event personnel authorised to ask that an act stop their performance:

TBA Promoter Representative

TBA Security Manager

TBA Stage/Production Manager



5.4.18 Person Entrapment Response Guide


Ø Turn off any machinery if practicable and remove any persons from danger, if safe to do so

Ø Quickly assess and raise the alarm by immediately contacting Warden

WARDEN

Ø Quickly assess the situation and ensure the alarm has been raised with ECO

Ø Remove any persons in danger, if safe to do so

Ø Keep other patrons and employees away

ECO/CHIEF WARDEN

Ø Determine the situation

Ø Contact Emergency Services


Ø Advise Emergency Services on exact type of incident

Ø Confirm and assist Emergency Services on arrival

WARNING

DO NOT ENTER A CONFINED SPACE WITHOUT THE APPROPRIATE PERSONAL PROTECTION

AND ONLY THEN IN ACCORDANCE WITH THE CURRENT CONFINED SPACE REGULATIONS

AND IF PROPERLY TRAINED IN SUCH PROCEDURES



5.4.19 Structure Damage Response Guide

Earthquake, storm damage or other type of occurrence could cause this.

WARDEN

Ø Raise the alarm by contacting the ECO/Chief Warden by any means possible.

Ø Proceed to evacuate immediately if safe to do so.

Ø Note degree and nature of damage.

Ø Assist and guide patrons and employees encountered.

Ø Direct all patrons and employees to an appropriate area away from the hazard area.

Ø Take care not to move people from safety to danger.

Ø Await instructions.

Ø Assist Emergency Services as required.

ECO/CHIEF WARDEN

Ø Contact and/or confirm controlling emergency services have been contacted:

Ø Contact Emergency Services - CFA- PHONE 000.

Ø Contact State Emergency Services PHONE 132 500

Ø Ensure Emergency Services are advised as to ideal access considering conditions.

Ø Establish control point, if safe to do so.

Ø If not safe to stay, proceed to evacuate immediately.

Ø Note degree and nature of damage.


Ø Assist Emergency Services on arrival.




entering the area.




5.4.20 Vehicle Accident (On Site) Response Guide


Ø Quickly assess the situation, check for entrapment

Ø Turn off vehicle engine, check for fuel leaks, and ensure vehicle brake applied, if safe to do so

Ø Raise the alarm by immediately contacting Warden

Ø Keep patrons and employees away

WARDEN

Ø Quickly assess the situation and ensure the alarm has been raised with ECO

Ø Remove any persons in danger, if safe to do so

Ø Keep other patrons and employees away

Ø Be aware of fire outbreak have extinguishers brought to scene

ECO/CHIEF WARDEN

Ø Determine situation

Ø Contact Emergency Services and advise type of accident - CFA, POLICE, and AMBULANCE

- PHONE 000.

Ø Contact SES

Ø Arrange for staff to meet and assist Emergency Services on arrival


Ø Employees involved in treating injured should ensure they make use of personal protective

equipment such as rubber gloves, facemasks etc. and should only treat if trained in such

treatment

Ø If cargo presents fire or explosion risks wait for emergency services. Ø Control festival site exits (if safe to do so) Ø The North Grampians Municipal Emergency Management Plan will override this plan if

warranted.



5.4.21 Bushfire in area

Resource / Help CFA: www.cfa.vic.gov.au Vic Bushfire Information: 1800 240 667

AM 774 ABC Radio

Emergency Assembly Areas map should be on display in prominent positions

around the Reserve.

Planned Response EXTREME

On days of extreme fire danger the Reserve will be open and the event will

proceed

Event staff are to follow the instructions/procedures developed by event

management safety-working group– Fire Danger Days.

Action/Response Warden

• Quickly assess the situation. • Contact the Chief Warden and advise of situation. • Remove any persons in danger if safe to do so.

Chief Warden

• Determine the situation. • Contact the CFA to obtain further information or assistance. • Notify the MERO as appropriate. • Remove any persons in danger if safe to do so. • Establish Emergency Control Centre. • Determine the Reserve Emergency Assembly Area taking note of the

wind direction. • Initiate evacuation of all personnel to the Emergency Assembly Area,

as appropriate. • Identify and record any missing or injured persons, advise the

emergency services of these details. • Arrange for staff to meet and assist the emergency services on

arrival.

Recovery Chief Warden

• Give all clear on advice of emergency services. • Report to Management. • Debrief.

Special Considerations • Control festival site exits (if safe to do so) • All personnel to be advised to move to Emergency Assembly Area –

they should not be physically forced. • The North Grampians Municipal Emergency Management Plan will

override this plan if warranted.



5.4.22 Gas Incident

Planned Response Regular checks on all gas equipment and LPG gas tanks (part of regular

checks).


Quickly assess the situation.

Contact the Chief Warden and advise of situation.

Isolate power where practicable and if safe to do so.

Remove any persons in danger if safe to do so.

Evacuate area as necessary or on direction of Chief Warden.

Chief Warden

Determine the situation.

Contact/confirm the CFA PHONE 000


Establish Emergency Control Centre.

Confirm disposition of all personnel.

Determine the festival site Emergency Assembly Area taking note of the wind

direction.

Initiate evacuation of all personnel to the Emergency Assembly Area, as

appropriate.

Identify and record any missing or injured persons, advise the emergency

services of these details.

Arrange for staff to meet and assist the emergency services on arrival.


Give all clear on advice of emergency services.

Report to Management.

Debrief.

Special Considerations Exclude ignition sources from affected area (or flammable gases)

Maintain incident log.

The North Grampians Municipal Emergency Management Plan will override

this plan if warranted.

5.4.23 Flooding



Planned Response Flooding is unlikely to inundate any buildings, and only have a minor impact

on the festival site as the water generally gets away quickly.

Event, camping, site and car park preparation will include provisions for wet

weather/wet ground operation






Chief Warden


Contact/confirm the SES phone 132 500 as appropriate.


Establish Emergency Control Centre.


Determine the festival site Emergency Assembly Area.


appropriate.







Debrief.

Special Considerations Control festival site exits (if safe to do so)






5.4.24 Dam incident






Chief Warden


Contact/confirm the emergency services as appropriate.


Maintain close vigilance during extreme events or perceived abnormal

behaviour of the dam.

Safety requirements should be maintained at all times during response

actions.

Refer to the Dam Safety Emergency Plan if one exists

Establish Emergency Control Centre, as necessary.


Determine the festival site Emergency Assembly Area.


appropriate.







Debrief.

Special Considerations Control festival site exits (if safe to do so)






5.

Documents

Babylon EMPV1 17€¦ · BABYLON 99 Torney Road Carapooee West Emergency Management Plan Version: 2017_V1.0 For Planning Application (NOT FINAL) The information contained herein is