AYRshare Improving information sharing for the benefit of children and young people

John Barrett eHealth Project Manager

NHS Ayrshire & Arran

Child Health

Education

Social Work

WHAT IS AYRshare?

Informationsharing

OVERVIEWHow AYRshare helps

Who, What, When, How, Where

Benefits

Future Direction

Key Learning Points

How AYRshare helpsWho, What, When, How,

WhereBenefits

Future Direction

Key Learning Points

HOW AYRshare HELPS

Concerns are addressed earlier

Better coordination of

needs assessment and action planning

Improved communication

and joint-working

Improved sharing of information

PROCESS Raise Concern

Obtain

Consent to

Share

Share

Chronology and Assessme

nt Information

Assess

and PlanAgre

e and Publish

On-going sharing of chronology

CHALLENGES

make it easy to:

share information

find information

identify key people

CHALLENGES

Keep it secure

Tell me when there is something new

Show me who has been doing what

CHALLENGES

Re-use information

GIRFEC-compliant

How AYRshare helpsWho, What, When, How,

WhereBenefits

Future Direction

Key Learning Points

AYRshare

matchingintegration

plan

sch

rono

logy

CareFirst

Education

SWIFT

Education

SWIS

Education

FACE

North Ayrshire Council

East Ayrshire Council

South Ayrshire Council

NHS Ayrshire & Arran

child

’s r

ecor

d

notifications

e-mail alerts

history of notifications

demographics

shared documents

integrated chronology

GIRFEC-compliant

key contacts

other contacts

shared/not shared

delete/hide

who, what, when

audit trail

child protection

part of chronology

Service Level Agreement

Privacy Impact Assessment

Equalities Impact

Assessment

Information sharing

procedures

How AYRshare helpsWho, What, When, How,

WhereBenefits

Future Direction

Key Learning Points

BENEFITS

Practitioners Organisations Scottish Government

Children & Families

BENEFITS•24 x 7•reduces duplication and time to process•supports partnership working – more seamless service delivery

Practitioners

BENEFITS

•integration of health and social care•earlier interventions•improve well-being of children

Organisations

• GIRFEC• make Ayrshire the best place in

Scotland for children and young people to grow up

Scottish Government

BENEFITS

• GIRFEC• the best place in the world for

children and young people to grow up

Scottish Government

BENEFITS•improved access to services•better protection and safeguarding•more appropriate interventions and outcomes

Children & Families

How AYRshare helpsWho, What, When, How,

WhereBenefits

Future Direction

Key Learning Points

WHAT NEXT

Future

Child Protection

Widen access?

More features?

Adult services?

Integration with other systems?

How AYRshare helpsWho, What, When, How,

WhereBenefits

Future Direction

Key Learning Points

KEY LEARNING POINTS

strategic alignment

leadership

business process

information analysis

technology

measurement

communication

practitioner involvement

Need to integrate

health and

social care

Improve well-being

of children/ea

rly interventio

ns

1 STRATEGIC ALIGNMENT

2 LEADERSHIP

vision

commitment

capacity

2 LEADERSHIPData Sharing Partnership

Programme Board

Business Delivery Group

Security & Governance

3 BUSINESS PROCESSRaise Concern

Obtain

Consent to

Share

Share

Chronology and Assessme

nt Information

Assess

and PlanAgre

e and Publish

On-going sharing of chronology

Start

Process Model: Multi-Agency Data Sharing

ConcernWell

Being Tests

Refer Partner Agencies

Named Person; Lead Professional;

Purpose

Referral (Control Point); Named Person;

Lead Professional; Purpose)

Chronology(Dynamic)

Local System Chronology

(Lead Agency)

Partners Collaborate

Lead Agency Views/ Co-

ordinates Plan (in local system)

Partners Provide

Data

Upload

Upload

View

Local System Chronology

(Partner Agencies)

Working Data

Upload

Authorise/Approve

Produced from local system

Consensus

Agreed Assessment and

Plan

Review

End

After Review Period

Closure

ApprovedPlan;

Review Date

Review Date

Amended Assessment and

Plan

Amended Assessment

and Plan

ReviewDate

Approve/Authorise

Agreed Assessment

and Plan

BUSINESS PROCESS

process “storyboard”

Information

Analysis

purpose

ownerlocation

format

quality

4

5 TECHNOLOGY

keep it simple

final version

design stage

6 MEASUREMENT

Category 10

10203040

I find it easy to meet deadlines for the preparation of assess-

ments and plans

12345

Axis Title

stronglydisagree

stronglyagree

7 COMMUNICATION

8 PRACTITIONER INVOLVEMENTchange managementspecificationdesign & prototypingdocumentation

testing & training

BusinessDeliveryGroup

How AYRshare helps

Who, What, When, How, Where

Benefits

Future Direction

Key Learning Points

get it right for me

AYRshare: Improving well-being and outcomes for children and

young people

To improve the well-being of children and young peoplethrough the implementation of a secure, shared information systemthat will enable coordinated and efficient supportby well-informed personnel working in partnershipto achieve appropriate and timely interventions,

and improved outcomes. AYRshare

Thanks to:Jayne Miller, NHS A&A

Kirsty Ramsay, South Ayrshire CouncilAndrew Keir, North Ayrshire Council

Fiona McDonald, East Ayrshire CouncilAndy Hardy, NHS A&A

Joanne Sharp, NHS A&ARicky Mackay, NHS A&A

Gordon Nicholl, South Ayrshire Council

Nick Norton, NHS A&A

AYRshare Improving information sharing for the benefit of children and young people