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Warmest Greetings from AYANA Resort and Spa Bali! Thank you for considering us as your potential venue to host your special occasion. AYANA offers a diverse range of cliff-top wedding venues, spread out across our 77-hectare property and 1.3 kilometer coastline to ensure maximum privacy. From glass chapels to cliff-edge villas, our ocean-front resort caters for events of all sizes, whether intimate family celebrations or grand ballroom galas. Our latest addition is the ultra-glam Rock Bar, located on natural rocks 14 meters above the ocean at the base of towering cliffs. Accessed via an inclinator, this is a dramatic venue for a sunset cocktail party or recovery brunch to celebrate a new union. These unique venues are complemented by our dedicated team of wedding specialists, honeymoon planners, hair and beauty stylists, and florist. With such a wealth of experience, it is still refreshing to know that no two weddings ever follow a standard formula. There is always something unique; be it special flower arrangements, our horse-and-carriage service, requests for particular music or a song, to couples creating their own wedding vows, reception themes and menu options. We hope you find the attached information inspiring, and look forward to assisting with any additional enquiries. Once again, thank you for considering AYANA to create a unique event that shines with imagination, creativity and stylish flair, which you will cherish for the rest of your lives. With personal regards The Wedding Team at AYANA Resort & Spa [email protected]

AYANA Wedding & Event Rates IDR 2011-12

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Page 1: AYANA Wedding & Event Rates IDR 2011-12

Warmest Greetings from AYANA Resort and Spa Bali! Thank you for considering us as your potential venue to host your special occasion. AYANA offers a diverse range of cliff-top wedding venues, spread out across our 77-hectare property and 1.3 kilometer coastline to ensure maximum privacy. From glass chapels to cliff-edge villas, our ocean-front resort caters for events of all sizes, whether intimate family celebrations or grand ballroom galas. Our latest addition is the ultra-glam Rock Bar, located on natural rocks 14 meters above the ocean at the base of towering cliffs. Accessed via an inclinator, this is a dramatic venue for a sunset cocktail party or recovery brunch to celebrate a new union. These unique venues are complemented by our dedicated team of wedding specialists, honeymoon planners, hair and beauty stylists, and florist. With such a wealth of experience, it is still refreshing to know that no two weddings ever follow a standard formula. There is always something unique; be it special flower arrangements, our horse-and-carriage service, requests for particular music or a song, to couples creating their own wedding vows, reception themes and menu options. We hope you find the attached information inspiring, and look forward to assisting with any additional enquiries. Once again, thank you for considering AYANA to create a unique event that shines with imagination, creativity and stylish flair, which you will cherish for the rest of your lives.

With personal regards The Wedding Team at AYANA Resort & Spa [email protected]

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AYANA WEDDING PACKAGES

Secret Garden Wedding Choose a romantic and private Secret Garden Wedding ceremony to declare your cherished promises of love. Lush exotic fragrant flowers and an endless stretch of sparkling Indian Ocean surround sunset glows and provide a magical setting for your most special celebration. Enjoy the caresses of tropical sea breezes from this majestic cliff top venue and drink in the romance of your own breathtaking and secluded secret garden. The Secret Garden Wedding is ideal for couples who seek a fresh and tropical location and intimate religious or non-religious ceremony.

Elegant traditional Balinese or Contemporary decorations

Complimentary 2 hour usage of Guest Room prior to Ceremony * Applicable for guests not staying at AYANA Resort and Spa

Marriage Celebrant

Commemorative Ceremonial Certificate

Stylish tropical or fragrant bridal bouquet and grooms boutonniere

Romantic Balinese Bamboo “Rindik” accompaniment

Signature designed AYANA Royal Champagne cocktail for Bridal Couple

Fragrant Rose Petal Flower Cascade

2 nights stay at Club Room during wedding day for Bridal Couple

Private venue at either Asmara or Bale Kencana:

Asmara

The outdoor venue is beautifully distinguished by its decorative 350 year old "joglo" – a ceremonial pavilion featured in the palaces of royalty in central Java. Seats up to 80 guests on the manicured lawn.

Bale Kencana

With 180-degree views across the ocean, the traditional Bali wedding site is surrounded by tropical gardens and secreted behind ornate volcanic and limestone walls. Surrounded by a tranquil pond and natural stone paving, the raised thatch-roofed gazebo provides an open-air stage for the bridal couple, with theatre-style seating for guests directly in front for up to 100 guests.

Priced at IDR 25,000,000++ for Monday to Thursday

Priced at IDR 26,000,000++ for Friday to Sunday Price at IDR 28,000,000++ for wedding bookings within 30 days notice

Full Legal & Licensed Wedding Certification at additional IDR 7,000,000++ Prices are subject to 10% service charge and 11% government tax

Weddings are not performed on 24 – 25 December Christmas periods, 31st December – 1st January New Year period and Seclusion day (Nyepi Day)

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Sunset Promises Wedding

Feel like Cinderella and Prince Charming as you take your vows in a stunning state of the art glass paneled Wedding Pavilion that poses in ethereal beauty against a majestic Indian Ocean horizon. Set on the towering cliffs of Jimbaran Bay, shimmering sunsets and stunning vistas offer picture perfect backdrops to this stylish and contemporary location.

The dramatically illuminated unique Wedding Pavilion features a see-through glass aisle with a flowing stone lined river underneath that leads to a magnificent glass altar. With full air-conditioning, private driveway and porte-cochere it provides the perfect venue for breathtaking and extraordinary Bali destination weddings. The Sunset Promises Weddings is ideal for couples looking for a sleek, stylish and contemporary tropical setting.

Exclusive hire of Tresna or Astina Wedding Pavilion including Designer Decorations

Exclusive 2 hours usage of Bridal Villa pre Ceremony * The Bridal Villa is an exclusively built pre wedding facility providing the ultimate venue for the Bride, Groom and wedding entourage to

prepare, relax and enjoy their special day. The Bridal Villa provides direct access to the stunning Wedding Pavilion and is beautifully located overlooking the Indian Ocean.

Marriage Celebrant

Commemorative Ceremonial Certificate

Stylish tropical or fragrant bridal bouquet and grooms boutonniere

Romantic Serenades by Acapella Choralists throughout Ceremony

Signature designed AYANA Royal Champagne cocktail for Bridal Couple

Fragrant Rose Petal Flower Cascade

100 "Glow of Love" decorative garden candles

2 nights stay at Club Room during wedding day for Bridal Couple

Tresna

Tresna Wedding Chapel is a dramatically-illuminated, state-of-the-art, purpose-built structure that majestically towers above the Indian Ocean. It features a see-through glass aisle with a flowing, stone-lined river underneath that leads to a magnificent glass altar. Seats up to 50 guests.

Astina

Surrounded by water features and offering stunning Indian Ocean views, the glass-sided, indoor Astina Wedding Chapel is defined by its striking Asian Modern design. Seats up to 80 guests.

Priced at IDR 29,000,000++ for Monday to Thursday

Priced at IDR 31,000,000++ for Friday to Sunday Price at IDR 32,000,000++ for wedding bookings within 30 days notice

Full Legal & Licensed Wedding Certification at additional IDR 7,000,000++ Prices are subject to 10% service charge and 11% government tax

Weddings are not performed on 24 – 25 December Christmas periods, 31st December – 1st January New Year period and Seclusion day (Nyepi Day)

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Sweet Escape Wedding

Enjoy an intimate ceremony for two „cast away‟ at the end of AYANA‟s private jetty, extending out into the Indian Ocean. Exchange your vows at this unique location available only at AYANA, against the spectacular backdrop of a tropical sunset on one side, and dramatic cliffs on the other. Enjoy the fresh ocean breeze and the sound of the waves just meters below, combined with mesmerizing “Jegog” music performed just for you on the pier.

Elegant traditional Balinese or Contemporary decorations

Complimentary 2 hour usage of Guest Room prior to Ceremony * Applicable for guests not staying at AYANA Resort and Spa

Marriage Celebrant

Commemorative Ceremonial Certificate

Stylish tropical or fragrant bridal bouquet and grooms boutonniere

Romantic Balinese “Jegog” accompaniment

Signature designed AYANA Royal Champagne cocktail for Bridal Couple

Fragrant Rose Petal Flower Cascade

Private venue at the Kisik Jetty

Kisik Jetty is available to accommodate wedding couple only.

Priced at IDR 21,000,000++ for Monday to Thursday Priced at IDR 24,000,000++ for Friday to Sunday

Price at IDR 25,000,000++ for wedding bookings within 30 days notice Full Legal & Licensed Wedding Certification at additional IDR 7,000,000++

Prices are subject to 10% service charge and 11% government tax Weddings are not performed on 24 – 25 December Christmas periods, 31st December – 1st January New Year period

and Seclusion day (Nyepi Day)

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AYANA Wedding

Experience the ultimate in privacy, comfort and cliff-top glamor with our signature AYANA Bali wedding package, offering one lavish, breath-taking location for the ceremony, reception and any recovery events on the following day. AYANA Villa is Bali's most sought-after wedding venue, combining all the magic of a tropical marriage celebration with the style and comfort of our secluded villa property.

The four-pillar timber AYANA Wedding Gazebo, accessed via a paved path leading from the villa through a traditional candi bentar split gateway, is perched right on the cliff's edge. It provides a magnificent blue sky or sunset backdrop, set off by views stretching across Bali's south-west coastline. After the exchange of vows, the celebration continues at the villa, perhaps with a formal sit-down dinner for up to 80 guests or a cocktail reception for up to 100 people around the large pool. Then, as their guests take their leave, the newly-wedded couple can enjoy the comfort and style of their villa in complete privacy. For many couples, AYANA Villa is both a wedding, and a honeymoon. It is a true 'place of refuge' to start their new life together as husband and wife.

Elegant traditional Balinese or Contemporary decorations

Marriage Celebrant

Commemorative Ceremonial Certificate

Stylish tropical or fragrant bridal bouquet and grooms boutonniere

Romantic Serenades by Acapella Choralists throughout Ceremony

4 Elegantly attired traditional Balinese Flower Girl Attendants

Fragrant Rose Petal Flower Cascade

100 „Glow of Love‟ decorative garden candles

Special homemade canapés up to 5 dozens

Tropical Welcome Drinks up to 50 glasses

AYANA Villa Wedding Priced at IDR 93,500,000++ for Wedding Package & 2 nights stay at AYANA Villa

AYANA Villa Wedding Priced at IDR 110,000,000++ for Wedding Package & 3 nights stay at AYANA Villa

Additional surcharge may apply for wedding bookings within 30 days notice Full Legal & Licensed Wedding Certification at additional IDR 7,000,000++

Prices are subject to 10% service charge and 11% government tax Weddings are not performed on 24 – 25 December Christmas periods, 31st December – 1st January New Year period

and Seclusion day (Nyepi Day)

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WEDDING FAVOURITES & SPECIAL TOUCHES

Food Arrangement

Canapés Selections, start from IDR 380,000++/ dozen Set Menu Plated Lunch, start from IDR 400,000++/ person Buffet Lunch, start from IDR 500,000++/ person Set Menu Plated Dinner, start from IDR 500,000++/ person Buffet Dinner, start from IDR 600,000++/ person Romantic Dinner for two, start from IDR 1,500,000++/person

Wonderful Wedding Cake Creations

Variations:

The AYANA Cheese Cake - A favorite lightly baked Cheesecake with Meringue

Nine Layer Raspberry Mousse Cake - Jaconde Almond Sponge with White Chocolate Raspberry Mousse Traditional Carrot Cake - Carrot Sponge with Cream Cheese Yogurt Mousse Torte Regina - Chocolate Chip Sponge Cake, Rum Syrup with Valrhona Chocolate Mousse Tropical Fruit Cake -Genoise Sponge Cake, Vanilla Custard with Tropical Fruit Strawberry Tower Cake -Biscuit lagere with fresh cream and strawberries Dark Cherry Chocolate Cake -Chocolate Genoise with Dark Cherries and Chocolate Cream Mousseline Cream Cake -Biscuit layer with cream and fresh fruit

Sizes:

One tier round or square (Φ16cm serves up to 10 people) IDR 900,000++

One tier round or square (Φ24cm, serves up to 25 people) IDR 1,500,000++

One tier round or square (Φ30cm, serves up to 40 people) IDR 2,000,000++

One tier square (Φ 40 x 60cm, serves up to 150 people) IDR 4,500,000++

Two tier round or square (Φ16 & 24cm, serves up to 75 people) IDR 2,300,000++

Three tier round or square (Φ16, 24 & 30cm, serves up to 100 people) IDR 3,300,000++

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Spa Treatments Couple’s Package Blissful Love Package IDR 5,626,500++ This impossibly romantic experience is so luxurious and rejuvenating that it will surely deepen your love even further! Start with a soothing foot wash to revive tired feet and prepare you for a full body scrub to remove dead skin and restore youthful shine. This is followed by Flower Bath and body massage, leaving you calm and peaceful before the final part of your treatment, a facial to restore suppleness to your skin and leave you feeling completely refreshed. All while you're lying side by side, gazing into each other's eyes or simply drifting off in a state of pure Blissful Love. Spa on the Rocks Diamond Miracle IDR 12,100,000++ The ultra luxurious two and a half hour Diamond Miracle treatment is a pampering experience combining a foot soak and massage, Thermes Marins Crystal Peeling, and a sensual ocean splash rose bath using petals from 500 red roses. A therapeutic massage utilizing oils bound with elements of silk and pearl precedes the treatment highlight, a Crème de la Mer facial that uses a precious formula of sea quartz and pure diamond dust. The finale to this spectacular treatment is a fabulous feast of strawberries and chilled champagne served in sparkling crystal flutes.

Hair & Make –Up Hair & Make-up for Bride (Japanese Make-up Artist) IDR 3,501,000++ Hair & Make-up for Bride rehearsal IDR 2,601,000++ Hair styling for Groom IDR 603,000 ++ Touch-up for Bride‟s Hair & make-up (1 hour) IDR 1,953,000 ++ Touch-up for Bride‟s Hair & make-up (2 hours) IDR 2,457,000 ++ Guest attendee Hair & Make Up IDR 2,502,000 ++ Guest attendee Hair Styling IDR 1,305,000++ Guest attendee Make-up IDR 1,305,000 ++ Balinese Costume + Style Hair & Make up IDR 4,005,000++ For wedding couple, only available for in-house guests (per person)

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Decorations and Others

Exotic Flower Arch (full length, double sided) IDR 15,000,000++ Tropical Flower tassel (per tassel) IDR 2,500,000++ Tropical Flower border (per meter) IDR 650,000++ Romantic „Love-Birds‟ Dove Release (2 doves) IDR 450,000++ Balloon Release (30 pcs) IDR 500,000++ Balinese Attendant flower girl in traditional costume IDR 400,000++ (per person) Extra candles (250 candles) IDR 2,500,000++

Personal Flower Bouquet style: cascade, crescent, clutch & tear drop Flower varieties: roses/ white orchid/ frangipani IDR 1,200,000++ Rose Petal Flower shower per basket (for 5 persons) IDR 150,000++ Bridesmaid‟s bouquet (roses) IDR 850,000++ Extra boutonniere(roses/white orchid/frangipani) IDR 130,000++

Entertainment Violin Duo (1 hour)** IDR 5,500,000++ Violin Duo (2 hours)** IDR 7,500,000++ String Quartet (1 hour)** IDR 5,500,000++ Duo Guitar (1 hour) IDR 7,500,000++ Quartet Acoustic (up to 3 hours) IDR 15,000,000++ DJ (2 hours) IDR 25,000,000++ Live Band (2 hours) IDR 25,000,000++

Traditional Entertainment

Batak Sumatranese Quartet IDR 5,000,000++ Ramayana Dance Performance IDR 5,500,000++ Trio Balinese Instrument IDR 3,000,000++ Duo Balinese Bamboo Instrument IDR 1,750,000++

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Arrive in Style Flower decorated Mercedes or same level of sedan up to 5 hrs IDR 3,500,000++ Additional hour IDR 360,000++ Horse & Carriage for Photo tour (approx. 30 minutes) IDR 690,000++

Giveaways & Wedding Favors Small Hand Held Fan with embossed guest name (each) IDR 150,000++ Guest room deliveries & special setups (per room drop) IDR 20,000++

FUNCTION ROOMS AND RATES*

Event Room

Sqm Ceiling Reception Cocktail or

Theatre

5hrs Rental Fee

9hrs Rental Fee

24hrs Rental Fee

AYANA Ballroom

595

6.15m

250

800

IDR 50,000++

IDR 80,000++

IDR 120,000++

Salon I or III

185 6.15m 100 250 IDR 15,000++ IDR 25,000++ IDR 40,000 ++

Salon II 224 6.15m 150 300 IDR 25,000++ IDR 40,000++ IDR 60,000++

Batur Room 114 3.07m 60 100 IDR 6,000++ IDR 8,500++ IDR 12,000++

Batur I/ II 57 3.07m 20 50 IDR 4,000++ IDR 5,000 ++ IDR 7,000++

Bratan 58 3.07m 20 60 IDR 4,000++ IDR 5,000++ IDR 7,000++

Karang Mas 54 3.07m Board Room style for maximum 16 pax

IDR 4,000++ IDR 5,000++ IDR 7,000++

*) Prices are quoted in „000‟ Indonesian Rupiah

*Function Rooms and Rates:

1. The rental charges applied for each venue cover additional setup time, and may apply when venues are required for extended periods for elaborate set ups.

2. These rates may be subject to change at anytime, prior to final confirmation of the specific event. 3. All rates above are subject to local taxes and service charge, currently 21%.

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EVENT POLICIES All reservations and event requirements for private banquet functions are made upon and subject to the rules

and regulations of AYANA Resort and Spa on the following conditions:

1. Legal Wedding Ceremony priced at additional IDR 7,000,000++ includes services and arrangements for legal licenses and documentation, religious minister and government registrar. Indonesian government requirements for arranging legally binding marriage vows are quite specific. Once those guidelines are met the legal formalities are relatively easy to manage. When a couple decides to wed in Bali, our Bali-based agent files all of the necessary paperwork with Indonesian authorities. Originals of all legal and religious documentation must be brought to Indonesia and shown as proof before the ceremony takes place. Note: It is not possible to have a legal marriage until a religious ceremony has taken place.

2. Religious Wedding Ceremony priced at additional IDR 5,000,000++ includes services and arrangements for religious documentation, religious minister. When a couple decides to wed in Bali, our Bali-based agent files all of the necessary paperwork with Religious authorities. Originals of all religious documentation must be brought to Indonesia and shown as proof before the ceremony takes place.

3. Details of Event(s):

The menu and all other details of your event(s) are to be finalized a minimum of 60 days prior to the date of your event.

4. Guarantees: It is required that the catering office be notified of the exact number of guests attending a function at least seventy two (72) hours prior to the event. This will be considered a guarantee for which you will be charged even if fewer guests attend unless your attendance exceeds your guarantee. If the guarantee given is for more than 100 persons, the hotel will set up and prepare 5% more than the guaranteed number.

5. Food Tasting: Menu/food tastings are only conducted a minimum of 30 days prior to wedding. Food tasting is on complimentary for 1 session for up to 6 persons. Additional food tasting session requested will be subject to the menu price. Food tasting for Buffet will be limited to certain pre-selected items on appetizer, hot items, soup and dessert only, no live carving or BBQ grill item is able to be tasted.

6. Outsourced Food: The Hotel does not encourage any food outsourced outside from the hotel. Should Client request specific food that are beyond the catering capabilities of our culinary team, the outsourced food will be subject to hotel‟s policy and regulation and will incur handling fee(s) that will be discussed and agreed by the client upon receiving detailed information of the food items itself. An indemnity form will be issued to be signed by Client or Vendor as liability coverage. Outsourced Wedding Cake will be subject to IDR 1,500,000++ for service and handling fee. Outsourced Food for Vendor‟s meal ordered by Organizers will need to go through Security/ Loading Area (not through Main Lobby area)

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7. Applicable Corkage Fee:

Corkage Charges in

Resort’s Outlet Corkage Charges for Banquet Functions

Champagnes, 750ml

IDR 250,000++

IDR 200,000++

Wines, 750ml

IDR 200,000++

IDR 200,000++

Standard Spirits, 750ml

IDR 500,000++

IDR 500,000++

Premium Spirits

IDR 750,000++

IDR 750,000++

Draft Beer, 30lt

Not permitted

IDR 750,000++

Corkage charges: applicable at restaurants and banquet for min. 10 bottles consumption

Champagnes : All type of Champagne with standard volume 750ml,

Champagne with volume that over than 750ml will be at additional IDR 100.000++

Wines : All Typed of Wines with standard volume 750ml,

Wine with volume over than 750ml will be at additional IDR 100.000++

Standard Spirits : All Standard Brand with standard volume 750ml

Premium Spirits : All premium brand and Standard Brand with volume over than 750ml

PLEASE NOTE:

No corkage charges/ BYO (“bring your own” bottles) are allowed in Rock Bar

Corkage fee only applicable for outlet restaurant and banquet function

Beverages brought from outside are strictly not allowed being stored in the restaurant

For banquet event, all beverages must be acknowledged and received by Hotel‟s beverage manager. Corkage fees only apply to the following:

- Bottle self purchase from local (Indonesian or Balinese) vendor or distributor. Our beverage team will verify the authenticity of the applicable stickers.

Corkage fees do not apply to the followings:

- Bottle self purchase from Duty Free and brought to property to be served at an event Bottle self-Purchase in own country and brought to property to be served at an event

8. Dance Floor:

The hotel imposes a IDR 2,500,000++ for request setup of dance floor with standard size 4x6m

9. Hospitality Suite Policy: AYANA Resort and Spa recognises and supports the need for hospitality suites in the hotel. Groups utilising hospitality suites on guestroom floors must limit the hours to opening after 1000 hours (10:00 a.m.) and closing before 2200 hours (10:00 p.m.). For any hospitality suites located on Club Lounge, attendance must be limited to groups of no more than 35 people and only for guests staying on Club Room, unless otherwise arranged for in advanced. Please note that hospitality requests for Club are discouraged. Consideration of all the guests of AYANA Resort and Spa must be observed at all times, as to noise and activity in and around the hospitality suite areas.

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For larger groups and/or those requiring hospitality hours other than those above, and/or needs for activities other than food and beverage in the suite, meeting suites are available.

10. Private Function in Outlets:

Any private function in outlet designated solely for your event requires minimum revenue on F&B and other expenses at IDR 100,000,000. If this minimum is not met, the Hotel reserves the right to transfer your event to another venue or charge venue rental (Note: with exception to Rock Bar at separate exclusive policy)

11. Bar set up fee during events: The hotel charges a flat fee of IDR 1,500,000++ per bar per set up. This fee will be waived should the beverage revenue reaches a minimum of IDR 5,000,000 per bar.

12. Bar Setup & Bartenders and Beverage Team (applicable for additional late night party in the Ballroom/ Champa Garden): The hotel charges a flat fee of IDR 10,000,000++ for setup of 1 Bar with dedicated Bartender and Beverage Team for additional after hour service (10.00pm until event conclusion). Beverages and applicable corkage charges are at additional cost on top of the Bar setup & service fee.

13. Chinese Tea Ceremony Charges:

The hotel charges a flat fee of IDR 2,500,000++ rental for tea ceremonies conducted in private venues which includes staff, hot water and standard set up to include red linens. Private venues do not apply to the exclusive use of Astina or Tresna Pavilion.

14. Signages:

Decorations or displays brought into the hotel by the guest must be approved prior to arrival. Items may not be attached to any stationary wall, floor, window or ceiling with nails, staples, tape or any other substance in order to prevent damage to the fine fixtures and furnishings. No Signage of any kind is permitted in the lobby or on the public grounds. Signage is to be used outside meeting rooms only and must not be larger than 69 cm (27”) wide and 41 cm (16”) high. The hotel can have signage printed at prevailing rates.

15. Marquee & Tent rentals: Vary according to setup requirements and venue(s).

16. Back up venue for wet weather contingency plan:

The Hotel will assigned back up venue for your event at our discretion, a relocation fee of IDR 200,000++ per person will be applied should the event are being moved on the event day due to wet weather. Should you require a fixed back up venue due to elaborate decoration and setup requirements venue itself, a rental fee may apply accordingly depending on the requested back up venue.

17. Sound Curfew:

All amplified entertainment that is outside of the hotel must conclude no later than 2200 hours (10:00 p.m.). The Hotel will determine the appropriate level of sound amplification from 2200 hours onwards. This is in accordance with local ordinances and for the respect of other Hotel guests. Venues with later sound curfews are at the Ballroom, Champa Garden and Rock Bar at additional applicable fee depending on requirements.

18. Utility Fee Application:

Outsourced Entertainment & DJs to cover electricity and setup assistance at IDR 5,000,000++/ setup venue/ day.

Outsourced Decoration to cover standby engineering on supervision and general maintenance post event at IDR 8,000,000++/ setup venue/ day. This does not include Flower Storage rental area applicable depending on space requirement.

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19. Visual Effects:

Firework and other visual effects will need to be informed in advance to the hotel in which the hotel will initially review and assessed through legitimate vendor with proper handling and to launch firework and/or other visual effects arrangement before final approval in allowing the arrangement to be done on the event day or otherwise.

Wishing lantern launch are not permitted within the hotel area due to safety reason.

20. Audio Visual Equipment: We conveniently have available in-house audio-visual equipment for all your audio-visual needs. Pricelist available upon request.

21. Subcontractors/Policy Agreement:

Client agrees to have any subcontracted companies (theme companies, decorators, audio-visual suppliers, production companies, entertainment companies, etc.) sign a “Code of Conduct and Policies Agreement” and abide by the hotel rules and regulations. The contracted company shall furnish AYANA Hotel Company with a certificate of insurance evidencing IDR 10,000,000,000 of liability coverage prior to the commencement of work or services on the hotel property. Decorations or displays brought into the Hotel by the guest must be approved prior to arrival. In order to prevent damage to the fine fixtures and furnishings of the Hotel, items may not be attached to a stationary wall, floor, window, door or ceiling with nails, staples, tape or any other substance. Client will assume all responsibility for any damage to the hotel premises from such items. It is understood that the premises will be left in a neat and orderly condition, free of debris or display refuse, no later than the contracted completion date and time. Based on time and labour, additional charges may be incurred for the removal of the group‟s materials by the hotel staff at the close of any event.

22. Room Drops:

For deliveries to guestrooms the hotel charges a flat fee of IDR 20,000++ per room, per delivery.

23. Delivery request on packages before, during and after event: A labour charge of IDR 120,000++ per hour will be assessed for shipments of 15 cartons of more to be transported within the hotel. This same labour charge will apply to the packaging, labeling and shipping of any cartons remaining after an event has concluded. The following information must be included on all packages to ensure proper delivery: 1. Event‟s name 2. Client‟s name 3. Date of function 4. AYANA Resort and Spa Attention: Event Manager‟s Name Signature by the Event Manager will be regarded as acceptance by the Hotel of the above contract.

24. All Mentioned Prices: There will be an applicable 10% taxable service charge and 11% applicable sales tax on all Event Charges including Food and Beverage items. Price is subjects to change, with prior notice. Guaranteed pricing will be confirmed six (6) months prior to the function date.

25. Security:

AYANA Resort and Spa will not assume responsibility for damage or loss of any merchandise or articles brought into the Hotel or for any items left unattended, except through the direct act of the hotel staff. With advance notice, your Event Manager can assist you in arranging for security officers at an additional charge.

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26. Reservation Forms and Literature: Any printed forms or literature pertaining to reservations or deposits must be reviewed and approved in writing by AYANA Resort and Spa. Any use of AYANA Hotel Company logo and any reference to the hotel must have prior approval from the Hotel. These are federally registered trade and service marks of AYANA Hotel Company, and may not be used without the express authorisation of AYANA Hotel Company.

27. Governing Law: The laws of The Republic of Indonesia shall govern all disputes relating to the performance of and/or interpretations of any term of this agreement.

Validity of Proposal

Please be advised that the above proposal is extended subject to the following condition:

This proposal will valid for two week from the issued date. A letter of confirmation must be received within 14 days after receipt of this at the latest, whereupon we will issue an agreement to confirm the venue block, based on the availability. We will follow up to confirm arrangements for Food and Beverage, logistics, event details, etc immediately thereafter.

No space is being block at this stage until we receive definite confirmation from you. Space will be subject to availability at the time of confirmation

These rates may be subject to change at anytime, prior to final confirmation of the specific event.

An initial 30% deposit will be required to reserve event venues. Deposits, payment schedule and cancellation charges will be outlined in the Letter of Agreement, which will be sent after receiving written confirmation.

We look forward to welcoming you to AYANA Resort and Spa Bali. Should you have any questions or would like to tentatively hold space, please contact us directly. We appreciate having the opportunity to present this proposal and thank you for your interest.