1

Budget Execution Rate in last three years- Baseline

0

5

10

15

20

25

30

35

40

45

35.8

27

43

33

40 37 41

Average of Budget Execution % in last three Years

Ministry ofInterior Affairs

Ministry of Justice

Ministry of Public Works

Ministry of Transportation

ministry of Education

Ministry of Agriculture

Ministry of Rural Development

Source: Budget Execution Report of Year 1388, 1389, 1390

2

Background Data Sources

In last ten year development Budget spending rates remains a main concern

for government and International community

Last three years average budget execution rate is only 40%

Kabul and Tokyo conference commitments to increase Development

budget spending rates across all budget entities

• Budget Reports (1388,1389,1390)

• 1390 Budget Manuals

• Face to Face interviews with line

ministries

• Questionnaires

3

The problem is the low capacity of the relevant administration that are not able to execute the budget timely

To organize a 5 days training session for top 10 big spending ministries on: how to prepare their effective budget

plan how to implement financial & procurement plan in order to spend their allotted budget in same fiscal

year

Problem Solution

Development Budget Execution Rate is as low as 40% in last

three years

4

Justifications for the Project

It is in best interest of government and will be a national level project

Service delivery will be improved

50% donors funding will channel through government treasury system- better monitoring by government on

every single dollar spent

5

The Project has clear Objective and outputs as well as important Outcomes and Measurable impacts

Objective

To increase development budget execution rates of

line ministries

Outputs

• Clear understanding of Budget preparations • Submission of Financial and Procurement

plan in timely manner to Ministry of Finance • Clear understanding of Payment process •  Increase in development budget execution

rates

Outcome

Increase in Development budget execution rate 5-10%

X

Measurable impact

•  Increased in execution of developing budget

•  Increased knowledge of Budget forecasting for next years

• More donors funding channel through govt.

• Treasury System-More accountable and transparent

6

The target group, Scope and key stake holders of the project

Director General of Planning & Policy

Director of Admin/Finance

Ministry of Finance & Line Ministries

Donors

Budget Officers

As a pilot to train 10 Line

Ministries (scope in)

To roll out the training program to all line

ministries & provincial directorates at later stage

(scope out)

Parliament

Civil Society & Media

7

1

Positive feedback from participants of the

workshop

Success Indicators

2

5-10 % Improvement in development budget execution rates (comparison of current reports to previous years report)

3

All 10 line ministries submit their Financial and procurement plan to

ministry of Finance

8

Possible Risks that may occur during the training & Mitigations

Project may not implement in timely manner

Lack of financial recourses

Resistance by line ministries

Unavailability of target group in the workshop

Unavailability of potential trainers

Funding source to be identified

Target group presence

Hiring of trainers in well advance

Better coordination between MoF and Line Ministries

9

Chapter I

Budget Process & Formulation

The training Curriculum has been developed in four Chapters

Chapter II

Financial Planning

Chapter III

Procurement Planning

Chapter IV

Payment Process

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Project Work Plan

#   Ac%vity   Timeline     Responsible  Person   Status  

1    Discussion  with  MoF  on  funding  source   Oct-­‐12   Team   In  process  

2    Selec%on  of  Trainers   1-­‐5  Jan  2013   Team  

3    Procurement  of  Sta%onary   10-­‐Jan-­‐13   Team  

4    Prepara%on  of  training  material     10-­‐15  Jan  2013   Trainer  

5    Booking  of  Hall   18-­‐Jan-­‐13   Team  

6    Send  out  Invita%on  to  line  ministries   20-­‐Jan-­‐13   Team  

7    1st  Day    workshop  (Budget    formula%on)   2-­‐Feb-­‐13   Trainer  

8    2nd  Day  workshop  (Financial  Planning)   3-­‐Feb-­‐13   Trainer  

9    3rd    Day  Workshop    (Financial    planning)   4-­‐Feb-­‐13   Trainer  

10  4th  Day  workshop  (Procurement  Planning   5-­‐Feb-­‐13   Trainer  

11   5th  Day  workshop  (Payment  process)   6-­‐Feb-­‐13   Trainer  

12  Distribu%on  of  Cer%ficate       6-­‐Feb-­‐13   MoF  

13  Monitoring  &  Evalua%on  of    project       Regular   MoF  

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Monitoring & Evaluation

•  Distribution of Evaluation forms at the beginning and at the end of the

workshop

•  Monthly meetings with Line ministries at ministerial level

•  Regular monitoring of Financial & Procurement plans

•  Submission of budget execution reports to Cabinet

12

The estimated budget for the Project is $ 16,442

4000

5900

297

10000

2145

Human Resources

Equipment

Stationery

Rent & Refreshment

Miscellanious

13