Automotive Consulting Solution - websmp106.sap-ag.desapidp/011000358700000155912014E/...Direct integration into your SAP ERP process No maintenance fee of subsequent costs ... Signing

Automotive Consulting SolutionSales-Tax-Compliant “Confirmation of Arrival – CoA”

2© SAP SE or an SAP affiliate company. All rights reserved.

Agenda

1. Customer Benefit

2. Overview

3. The solution in the ERP-System

4. Technical Information


Customer Benefit

Proven solutions/services of SAP Automotive Consulting

Solutions already running productive at several customers

Solutions and documentation are available in German and English

Prompt implementation possible

Defined timeframe for implementation

Exact calculation of implementation cost. Implementation for fixed price

6 months of free follow up care operations for bug corrections starting at

the date of installation within the development landscape. Afterwards

chargeable consulting support starts

No additional ongoing costs (i.e. maintenance cost)

Time

Cost

Solution


Agenda

1. Customer Benefit

2. Overview

3. The solution in the ERP-System



Sales-Tax-Compliant Confirmation of Arrival

The SAP solution for the Sales-Tax-Compliant Confirmation of Arrival gives you full control

over your sales tax processing in other EU countries.

Price: 19.500 EUR

Contact: Tobias Schieck, Ines Adam

[email protected]

You have to comply with the new German § 17a UStDV

Thus in case of an EU delivery every company has to prove that the delivery item was transported or shipped to another EU member state by the company or the customer. This evidence is provided by the Confirmation of Arrival. The documents have to be unambiguous and easily verifiable.

Direct integration into your SAP ERP process

No maintenance fee of subsequent costs

Expandable and adaptable

Integration into goods issue posting, outbound delivery, transportation order, and billing document

Integration into SAP ERP SD document flow

Request for Confirmation of Arrival in printed form or by e-mail

Automated request of Confirmation of Arrival in the background

Single confirmation, collective confirmation, or entry of alternative evidence possible

Storage of documentary evidence attachments in archive

Requirements:

Specifications

Your benefit

Service number: 50120280

mailto:[email protected]


Motivation / Requirement

On January 1, 2012, legislators revised the legal obligations for providing evidence of intra-

community deliveries that are exempt from sales tax.

As of October 1, 2013, the new German sales tax law §17a UStDV applies, which now

includes an implementing decree with details on implementation in practice. It requires every

trader to provide documentary evidence (Confirmation of Arrival) that he or the purchaser has

transported or dispatched the item being supplied to another EU member state. This

information must be stated clearly and in an easily verifiable form in the documentation.

For intra-community deliveries carried out up to December 31, 2013, the documentary and

accounting evidence according to the tax exemption regulations valid until December 31, 2011

can still be used.

Besides the actual Confirmation of Arrival, alternative forms of evidence will also be

considered equally valid. These can be submitted in electronic form and can comprise

multiple documents.

The legal regulation in sales tax law distinguishes between transporting and dispatching.


Requirement & Definition

The Confirmation of Arrival is a declaration

made by the purchaser that the delivery item

has arrived in the other EU member state.

The purchaser of the items being supplied

creates the Confirmation of Arrival either at the

end of the transport phase or upon receipt of the

goods – so chronologically after transfer of the

delivery.

The supplying company bears the risk for a

sales tax deficit if it does not receive a

verification document that the goods actually

arrived at the destination.

If the items are dispatched, meaning that a third

party, i.e. a freight forwarder, is involved in the

transportation process, equal alternative

documents are acknowledged.

Model document according to BMF publication



The Confirmation of Arrival does not have to be provided in any particular form. Nevertheless

the following details have to be included in the document:

Name and address of the purchaser

Amount of items delivered and the commercial designation including the vehicle

identification number if the delivery item is a vehicle

Declaration of end date (year and month) of transportation or shipment, meaning the

receipt of the item in the EU. This is also valid if the purchaser collects and ships the

goods himself. In this case the purchaser has to submit the confirmation afterwards and

not on collection, as it is currently done.

Issue date of the confirmation

Signature of the purchaser respectively of an appointed representative

The electronical transmission is permitted. When it is transparent that the electronic

transmission started in the purchaser’s or representative’s area of disposition, i.e. by

using the purchasers mail account, a written signature is not required.



Goods Shipment Type Evidence for Arrival of Goods in Non-EU State

Freight forwarderConfirmation of Arrival as well as bill of lading

according to commercial law

Courier service

Confirmation of Arrival or written or electronic

placement of order, as well as the freight forwarder’s

record proving the end-to-end shipment of the goods

right through to delivery of the goods to the recipient

Postal service provider

Confirmation of Arrival or acknowledgment of

receipt of acceptance of the postal items addressed to

the purchaser and proof of payment of the delivery

Pickup by customer

(EXW)

Because pickup is no longer mentioned in §17a par. 3

of the German sales tax law (UStDV), evidence that

the goods arrived in a non-EU state can only be

provided by a Confirmation of Arrival.

In cases where the supplier itself

transports the goods or an

independent transportation

company is used, the changes to

the previous evidence regulations

are minimal. However, the biggest

change affects buyers who

collect the goods themselves.

Now, unlike before, a document

that can be subsequently

issued by the purchaser is

required as evidence of the

actual delivery.

The transfer insurance at the time

of the collection is no longer

sufficient.

Ho

w is e

vid

en

ce

to

be

pro

vid

ed

?


SAP Consulting Solution

SAP offers a consulting solution for monitoring relevant business transactions:

Integration into goods issue posting, outbound delivery, transportation order, and billing

document

Integration into SAP ERP SD document flow

Request for Confirmation of Arrival in printed form or by e-mail

Automated request of Confirmation of Arrival in the background

Single confirmation, collective confirmation, or entry of alternative evidence possible

Storage of documentary evidence attachments in archive

Optional and project-specific enhancement:

Automated determination and assignment of alternative forms of evidence

Scanner integration for automated import of documents

Adobe interactive PDF

Integration of e-mail inbox and data transfer

Linkage to existing web portales

Intercompany processing

Third-party business (CoA based on invoice)


Agenda

1. Benefit for the Customer

2. Overview

3. The solution in the System



ACS Consulting Solution – the object of CoA

Worklists

for CoAs

Ship-to party

ACS CoASD document

Goods issue

Coa Cockpit

- Monitoring, requirements- and

dunning module, evidence mapping

CoAs

1. Selection and grouping of the

delivery into a new SAP

document “Confirmation of

Arrival”

2. Monitoring, maintenance and

enrichment of the data in order

to ensure accounting evidence.

3. Recipe evidence

Request of a explicit

Confirmation of Arrival (print,

mail) and documentation of the

return

Mapping of other suitable

documents (i.e. alternative

documents, confirmation of the

carrier)


Process description

Trigger

GI is posted

Shipment is

processed

Select SD data

Verification

monitor

Logistics data

Single/ collective

processing

Confirmation of

Arrival or

alternative

evidence

Request

Status

management

Sent on paper

or by e-mail

Monitoring

Configurable

reminder levels

Operative

escalation

instance

Entry

Document

upload

Status

management

Reporting

Presentation of

verification

documents by

period,

document type,

business

partner, and

Incoterm

Goods issue AuditVerificat. mgmt.RemindersVerification docWorklist


ACS Consulting Solution

Selection and grouping of deliveries into a new SAP document (Confirmation of Arrival)

Selection list: Automatic selection of relevant deliveries

Collective confirmation : Multiple deliveries can be grouped into one Confirmation of Arrival

(for example, all deliveries that belong to one shipment)

Checking, maintaining, and enriching data to ensure accounting evidence

Documentary evidence

a) Request for an explicit Confirmation of Arrival (printed form, e-mail) and documentation of the response

b) Assignment of other suitable forms of documentary evidence

(such as alternative evidence, freight forwarder confirmation, and so on)

Position

PositionLieferung

1 Delivery = 1 itemReferences to SAP documents used for verification

purposes, such as billing documents (incl. incoming

payment), shipment, freight forwarder PO, and

invoice (freight cost processing)…

Determined automatically (for example, via document

flow) or assigned manually

CoA-

header

ItemSD-delivery

Purchaser (goods recipient)

Confirmation of Arrival status

Confirmer / confirmation date

12

Confirmation of Arriva

-----------------------------

Date, Signature

3a

3b

Alternative evidence

-----------------------------

Datum, Unterschrift

Confirmation of Arrival

-----------------------------

Date, signature

1

2

3


Automation variant 1 - IDoc solution

SD-flow

Sales

order

Delivery (goods issue)

CoA (single/

collective)

Invoice

MM-flow

Sales

order

Delivery

Goods

receipt

Incoming

invoice

After goods

receipt is booked

it is integrated in

the message

control

IDoc for

delivery

CoA subsequent

processing and

status updateCre

ate

in b

atc

h

Trigger

The IDoc extension of the ACS

solution Confirmation of Arrival

includes:

IDoc for SD (Inbound) Integration of IDoc message as

Confirmation of Arrival for goods

issue

Automatic subsequent processing for

status setting in the Confirmation of

Arrival object as well as the

confirmed quantity per confirmed

delivery item

Incoming messages in IDoc format

(DELVRY03, message type

STPPOD) are available with all CoA

relevant information

IDoc for MM (Outbound) IDoc message integration in the

output determination after the good

receipt for the inbound delivery after

relevance check (receiver in EU

country, supplier from Germany)


Automation variant 2 – web solution

DMZ

Technological

base: SAP NW

GATEWAY

ERP

Internet

Customer

(EU)

GLB WEB UI

Customer

(EU)

CoA (Single/

collective-

CoA)

After creating the CoA, a mail with a single-use link is send to the customer

Mail

Customer manages

the CoA via the web

site

O-Data-Interface to

update CoA

Supply of CoA date for

the Web-UI

1

2

2

3

2


Agenda

1. Customer Benefit

2. Overview

3. The solution in the System



Technical Information

Available for SAP ERP ECC 6.0

Activation of automotive industrialized solution in SAP ERP System not

necessary

Technical installation is possible remotely

Modification-free

Delivery in Z-namespace


Source of Information

OSS-System

Notes (Search term: Automotive Consulting Solutions)

Internet

Overview-, Detail- and Customer presentations

http://www.sap.com/acs

Email - distribution list

Signing up through [email protected]

http://www.sap.com/acs

Thank you!

Doreen Reichel

Platinum Consultant

Manufacturing & Automotive

SAP Deutschland SE & Co. KG

Postplatz 1

01067 Dresden, Germany

M +49/ 160 9082 2152

S +49/ 351 4811 4515

E [email protected]

mailto:[email protected]


© SAP SE or an SAP affiliate company.

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Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.

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These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind,

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In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related

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Automotive Consulting Solution - websmp106.sap-ag.desapidp/011000358700000155912014E/...Direct integration into your SAP ERP process No maintenance fee of subsequent costs ... Signing