Automatic Payment Program Configuration

8/11/2019 Automatic Payment Program Configuration

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AUTOMATIC PAYMENT PROGRAM

Create GL Accounts : FS00 Bank Accounts under Cash & Bank Accounts Group

Tick (.) Cash Flow in Create Bank/int form / Create Bank Accounts of SB/CA/OCC

Accounts individually for each Bank (Viz. SBI SB A/c/SBI CA A/c; HDFC SB A/c/

HDFC CA A/c etc)

1. Create House Bank : SPRO-IMG > Financial Accounting > Bank Accounting >

Bank Accounts > Define House Banks (T.Code FI12)

Select New Entries Enter New House Bank ID/Bank Country/New Bank Key

(create)

Bank Data Bank Country/Bank Key/Bank Name (Save)

Select House Bank you have created and click Bank Accounts menu

Select New Entries Enter CoCd/House Bank/Account ID(new)/

Description : SB/CA/CC/OCC of the Bank

Enter House Bank /Account ID in each GL Accounts created accordingly

In FS00 (Change)

2. Create Cheque Lots : SAP Easy Access > Accounting > Financial Accounting >

Accounts Payable > Periodic Processing > Payments (F-110)

Go to Menu Bar > Select Environment > Cheque Information > No. ranges


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Enter Paying Co.Cd. : House Bank Id / Account ID / Lot No.

Cheque No. From to

In Control data Tick (.) Non-sequential (SAVE)

FCHI - Creation of Check lot

FCHN Check Register

FCH3 - Cancellation of Check issued

FCH5 - Manual Updation of Vendor accounts payment cheques

FCH8 - Reversal of issued cheque with Document reversal

FCH9 - Reversal of check without reversal of document

FCHV - Define Reason code of cheques

3. Automatic Payment Program : Maintain Parameters FBZP

Select each parameters and complete the details

Alternative method :

a) Set up payment methods per country for payment transactions

SPRO > Financial accounting > AR & AP > Business Transactions >

Outgoing Payments > Automatic Outgoing payments > Payment

Method/Bank selection for payment program > set up payment

Method per country for payment transaction > New Entries

Enter Country/ Payment Method (new Q/C/R) /Description Cheques

Tick (.) outgoing payments

Tick (.) Check

Enter document type for payments : KZ

Enter Clearing document type : KZ

Payment Medium : Tick (.) use classic payment medium

Payment medium program : RFFOUS_C


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Name of Print Data Base : LIST1S (SAVE)

b) Set up payment methods per co. cd for payment transactions

New Entries

Enter paying co.oode > Payment method (Q/C/R) >

Min. Amount : 100 > Max Amount : 999999999999

Tick (.) Single payment for marked item

Tick (.) Payment per due date

Bank Selection control Tick (.) No optimization

Click FORMs >

Form for payment F110_PRENUM_CHEK

Drawer of the form : Name of the company (SAVE)

c) Set all co.cd. for payment transaction > New entries

Enter Co. Cd. > Sending Co.Cd > Paying Co.Cd (SAVE)

d) Set up paying co.code for payment transaction > New Entries

Enter Paying Co.Code

Min. Amount for incoming payment 100

Max. Amount for outgoing payment 100

EDI accompanying sheet form

Text ID : ST

Letter Header F_0001_HEADER

Footer Text F_0001_FOOTER

Sender F_0001_SENDER (SAVE)

e) Set up Bank determination for payment transaction :

Select position : Enter Co. Code


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Select Co.Code : Select Ranking Orders

Select New Entries :

Enter Payment Method (Q/C/R)/Currency/Rank Order 1/2/ House Bank

(SAVE)

Select first Ranking order > Select Bank accounts > New Entries >

Enter House Bank/Payment Method/Currency/Account ID/Bank Sub A/c

i.e. your Bank GL Account (SAVE)

Select available amounts : New Entries

Enter House Bank/Account ID/Days (999)/Currency/Amt.available for

Outgoing payment fill amounts for each House Bank accounts (SAVE)

f) Assign payment method to Vendor : SAP Easy Access > Accounting >

Financial accounting > A/P Vendor > Master Records > Change (FA02)

Enter Vendor Account/Co.Code/ Tick (.) Payment Transaction/

Payment Method (C/Q/R) (SAVE)

4. Running Payment Program :

SAP Easy Access > Accounting > Financial Accounting > Vendors >

Periodic Processing > Payments (F110)

Enter Run Date : (some previous date)

Identification : ( your own ID No. as AP01/AP02 etc)

Select Parameters > Parameters have not been entered yet

Enter Co.Code / Payment Method /Next payment date

Enter Vendor Account Nos from to (SAVE)

Select Additional Log : Tick (.) Due date check

Tick (.) Payment method selection in all cases


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Documents

Automatic Payment Program Configuration