TMS Automated Workforce Management Solution

Advance Systems America, Inc. is part of the Mitrefinch family of companies

About Advance SystemsA subsidiary of Industry-leading Mitrefinch Group

Headquartered in Boston, MA.

Over 4,000 customers in the US, Canada, Ireland, the UK and Australia

$25 Million in Annual Revenues.

A pedigree of 30 years on the world-wide stage at affordable pricing.

Choosing a Time & Attendance SystemWhat are the requirements for a system?

What are the main areas of improvement from a system?

Full service provider vs. re-seller?

Subscription or purchase model, what are the advantages of each?

What are your requirements for training and support?

What are the key benefits?

Single Database, Total AutomationAll of your workforce management tools in one system

TMSAutomatedWorkforce

Mgmt

Hum

anRe

sour

ces

Time & Labor

Job Costing

Scheduling

LeaveMgmt

Employee

Self Service

Time & Labor

Time and Labor

Ability to calculate complex work rules – eliminate duplicate and manual data entry

On average “Buddy Punching” accounts for payroll inflation of 2.2%.

A company’s payroll error rate typically falls between 2% and 5% of total payroll costs.

Multiple methods of data collection: - Clocking Terminals - SMS Text Messaging - IVR Phone System - PC Clocking – Bio-metric Mice - iPhone & Android Applications

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Leave Mgmt

Leave Management

Employees take an average of 1.25 days of extra leave time per year, this equates to 0.48% of payroll.

The average cost to defend yourself against an FMLA case is $78,000 despite the outcome.

There are currently 5 employee bills in Congress that could impact current FMLA legislation. Ensure full compliance with TMS.

Manage all of your employee’s leave and stay in compliance with Federal and State Legislation by automating the process with TMS.

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Scheduling

Scheduling

Ineffective scheduling yields: - Poor visibility of labor and volume - No way to track casual overtime - Poor forecasting and scheduling

Too Few People: - Unplanned overtime - Poor quality, lower output, safety concerns - Lower sales and poor customer service

Schedule by required skill sets and occupancy rates

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Job Costing

Job Costing

Track multiple jobs in a single time span

Allocate actual cost to a job or task

Track multiple employees with single transaction

Track results for productivity and efficiency

Gain more insight into the production of your workforce

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ESS

Employee Self Service

Increase productivity by pushing the work out to the workforce.

Enable your employees automate the time off request process

Eliminate paper trails and update timecards and schedules automatically

Increase transparency and keep information up to date by allowing employee visibility

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HR Management

Human Resources Management

Pro-actively manage Human Resources information by setting up automatic email reminders

FMLA and FLSA Management and Reporting

Manage all your HR needs: - Benefits Management - Track Licenses & Certifications - Performance Appraisals - Pay details - On-boarding Checklist - Track employee inventory - Recruitment

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TMS

TMS Workforce Management

Improve productivity, reduce overhead and minimize compliance risks

TMS offers complete workforce management through a single solution on one database

TMS manages the lifecycle of your workforce from hiring to retiring

ODBC compliant, TMS enables third party integration with all other ODBC compliant solutions

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Single Database, Total AutomationAll of your workforce management tools in one system

TMSAutomatedWorkforce

Mgmt

Hum

anRe

sour

ces

Time & Labor

Job Costing

Scheduling

LeaveMgmt

Employee

Self S

ervice

The Advance Systems AdvantageFlexibility to configure and customize the system to your specific needs without hindering the ability to upgrade at will.

Available for purchase with the flexibility for third party hosting options

Significantly reduced modules in order to create a scalable solution that offers full benefits to all users

Live implementation and training which allows for quicker installation and go live dates

Single location for support – real people with outstanding turn times

Over 30 years of experience on a global scale

Benefits for FinanceReduction in payroll processing time - resulting in average weekly savings of 7 minutes per employee

Reduction in Payroll Error rate by an average of 1.2% of total payroll.

Eliminate fraudulent punches - On average “Buddy Punching” accounts for payroll inflation of 2.2%

Improve on productivity with more efficient processes

Eliminate Leave inflation – On average an employee receives 1.25 extra days of Leave per year in the absence of a Time & Attendance System. This equates to 0.48% of payroll.

Benefits for Information Technology

Increased security – role based system with configurable access rights / user permissions

Improved productivity

Easy and quick to implement - requires minimum resources from an IT perspective during and after implementation

Reduce overhead by making the workforce drastically more efficient.

Benefits for Human ResourcesEmployee Self Service - Eliminate employee requests about how many holidays they have taken / remaining

Reporting on Employee Data – Benefits / Probation / Entitlements / Absence Reporting / Performance Appraisals

Eliminate duplicate entry of information

Automated ‘Time off’ requests

Push out responsibility to Supervisors, the information is at their finger tips

Eliminate duplication between Supervisors and HR department

FMLA Management, Tracking and Eligibility

ASA Customers

What they’re saying…“Each store can decide in advance the number of staff required for the following week and this has cut overtime for the company by 1.5 million. This has generated a 10% saving in net wages.”

– Tony McEntee, Lifestyle Sports

“Our Payroll processing time has been reduced by 30%” – Chris O’Neill, Component Sources Int’l

“Upgrading from a manual to a computerized time and attendance system is like seeing a light bulb being switched on.”

– Jack Fisher, Northeast Behavioral Health